[Council Government Performance & Financial Management Committee on March 21, 2023.]
[00:00:03]
WE'RE GOING TO GO AHEAD AND GET STARTED.
THANK YOU BOTH FOR BEING HERE.
STARTING AT THE BEGINNING, WE ARE LOOKING FOR APPROVAL OF THE FEBRUARY 27TH MINUTES.
THERE'S A MOTION AND A SECOND IN THE CHAMBERS.
IS THERE ANY DISCUSSION OR CHANGES? HEARING NONE. ALL THOSE IN FAVOR, PLEASE SAY AYE.
THE MOTION CARRIES UNANIMOUSLY, AND THOSE MINUTES ARE APPROVED.
OUR FIRST BRIEFING ITEM IS DEVELOPMENT SERVICES, AND ASSISTANT CITY MANAGER MAJED AL-GHAFRY IS HERE.
HONORABLE CHAIR AND MEMBERS OF THE COMMITTEE.
GOOD AFTERNOON. MAJED AL-GHAFRY, ASSISTANT CITY MANAGER FOR ECONOMIC DEVELOPMENT AND CONVENTION.
I'M PLEASED TO REPORT TO YOU THAT WE ARE CONTINUING TO IMPROVE IN DEVELOPMENT SERVICES.
I'LL START WITH TALKING ABOUT TECHNOLOGY A LITTLE BIT, AND I WANT TO SHARE WITH YOU THAT THE CITY COUNCIL APPROVED THE POLICY REPLACEMENT SYSTEM WITH [INAUDIBLE] BACK IN FEBRUARY 27TH OF 2023.
THE CONTRACT HAS BEEN FINALIZED AND SIGNED ON MARCH 13TH.
SO THE TEAM IS VERY EXCITED AND READY TO GET GOING, AND WE HAVE ASSIGNED NINE INTERNAL TEAM MEMBERS TO WORK WITH [INAUDIBLE] TO MAKE SURE THAT NOT ONLY THE IMPLEMENTATION, THE INTEGRATION IS SEAMLESS.
SO THAT'S I'M HAPPY TO REPORT THAT.
THE OTHER THING THAT WE'RE LOOKING AT IS A SYSTEM, IT'S CALLED [INAUDIBLE] AND IT'S A WALK IN CUSTOMER QUEUING SYSTEM CONTRACT AND THAT SYSTEM CONTRACT WILL HELP US TRACK CUSTOMER WAIT TIME AND WILL ALLOW CUSTOMERS TO HAVE THE ABILITY TO SCHEDULE APPOINTMENTS WITHOUT HAVING TO WAIT LONGER PERIOD OF TIME.
NO DIFFERENT THAN WHEN YOU GO TO A RESTAURANT AND YOU WANT TO, YOU KNOW, GET PLACE IN THERE AND YOU TAKE A TICKET, AND THEY TELL YOU HOW LONG IS THE WAIT TIME. SO THAT SHOULD BE A REALLY GOOD SYSTEM FOR US TO IMPLEMENT IN DOING THAT.
SO THAT'S ON THE TECHNOLOGY PIECE.
ON THE RESIDENTIAL METRICS, WE HAVE RECEIVED 112 PERMITS IN FEBRUARY AS TO COMPARE TO 115IN JANUARY. SO THERE IS A REDUCTION IN THE ACTIVITY OF RECEIVING PERMITS.
HOWEVER, WE WERE ABLE TO ISSUE 172 PERMITS IN FEBRUARY AND THAT HAS BEEN AN INCREASE OF ALMOST 53% OF THE PERMITS WE'VE RECEIVED, AND SO THAT'S TESTAMENT TO STAFF AND THEIR ABILITY TO EXECUTE AS WELL AS THE THIRD PARTY REVIEWERS.
THE WAIT TIME OR THE DELAY TIME HAS BEEN DECREASED FROM 32 DAYS.
THE LAST TIME I REPORTED TO YOU WAS 32 DAYS.
RIGHT NOW IT'S TAKING 27 DAYS.
SO IT'S A REDUCTION OF FIVE DAYS IN THE PROCESS, AND THAT HAS BEEN THE BEST WE'VE REPORTED SINCE, I WOULD SAY FOR ABOUT AT LEAST 29 MONTHS PRECEDING.
SO THAT'S A REALLY GOOD THING.
ALSO, I WANT TO REPORT TO YOU THAT ALL OF THE SINGLE FAMILY PERMITS SUBMITTED FOR THE MONTH OF FEBRUARY, 99% OF THAT MET THE 15 BUSINESS DAY TIMELINE.
SO WE'RE DEFINITELY ON TOP OF THINGS.
ALSO PLEASED TO TELL YOU THAT ON OUR SINGLE FAMILY RSVP TEAM, THERE WAS 35 PERMITS THAT WERE ISSUED.
SO WE HAVE THE TEAM FOR RESIDENTIAL.
WE HAVE TWO TEAMS NOW FOR COMMERCIAL.
WE HAVE THE RSVP TEAM, AND SO ALL OF THEM ARE WORKING TOGETHER TO ADDRESS ALL OF THE PERMITTING THAT GOES ON IN DEVELOPMENT SERVICES. SO THAT HAS BEEN REALLY SUCCESSFUL, AND LIKE I SAID, THEY'VE ISSUED 35 PERMITS THE SAME DAY.
SO THAT'S BEEN THAT'S BEEN GREAT.
[00:05:02]
I WILL TELL YOU, THOUGH, THERE'S ALWAYS A CHALLENGE AND THE FIRE SUPPRESSION PERMITS HAVE BEEN DELAYED IN THE RESIDENTIAL AND THE COMMERCIAL, BUT MORE ON THE COMMERCIAL SIDE, AND THAT'S WE'RE WORKING TO FIGURE WHAT'S GOING ON WITH THAT.IT'S A SPECIALTY THAT WE HAVE TO GO AND TAKE CARE OF, AND SO THAT'S SOMETHING THAT WE WANT TO ADDRESS A LITTLE BIT MORE COMPREHENSIVELY.
THAT HAS BEEN THE MAJOR COMPLAINT WITH WITH SOME OF THE DELAYS IN THE PERMITTING.
THAT'S PROBABLY GOING TO BE IN EARLY MAY.
WE STILL HAVE VACANCIES OF 21%.
WE'VE MADE OUTREACH TO TEXAS TECH AND UTA, AND WE ARE ACTUALLY REQUESTING TEN SPECIFIC INTERIM POSITIONS FOR THE DEVELOPMENT SERVICES DEPARTMENT.
SO WE CAN GET FOLKS WHO ARE SENIORS, JUNIORS OR SENIORS INTO CITY HALL, TRAIN THEM, AND HOPEFULLY WHEN THEY GRADUATE, THEN THEY BECOME PART OF THE WORKFORCE THAT WE HOPE THAT THEY COULD BE.
FOR THE NEXT STEPS WE ARE LOOKING TO SETTING UP RECURRING MEETING WITH THE COMMERCIAL DEVELOPMENT COMMUNITY WE NEED TO FOCUS ON COMMERCIAL DEVELOPMENT TO ENHANCE THE TURNAROUND TIME, OUR 15 DAY BUSINESS TURNAROUND TIME.
WE'RE HOPING THAT WE CAN FOCUS THAT TO REDUCE IT TO LESS THAN TEN DAYS, AND THAT WOULD BE IN LINE OF THE 2 TO 3 BUSINESS DAYS THAT WE THAT WE EXPECT TO PERFORM AT, AND THE LAST THING I WANT TO MENTION IS THAT WE'RE HOPING THAT BY END OF APRIL, MID APRIL TO END OF APRIL, WE START MOVING THE WORKFORCE TO THE 7800 STEMMONS BUILDING, AND WITH THAT, I CONCLUDE MY REPORT.
WHO HAS ANY QUESTIONS? COUNCIL MEMBER RIDLEY, YOU'RE FIRST.
MAJED THANK YOU VERY MUCH FOR THIS REPORT.
I'D LIKE CLARIFICATION ON SOME OF THE STATISTICS THAT YOU MENTIONED.
YOU SAID THAT THE FEBRUARY STATISTICS FOR PERMANENT APPROVAL WAS DOWN FROM 32 TO 27 DAYS.
NOW, IS THAT FOR SINGLE FAMILY OR COMMERCIAL? FOR SINGLE FAMILY, SIR.
OKAY, AND SO YOU ALSO GAVE A STATISTIC THAT 99% OF THE SINGLE FAMILY PERMITS WERE ISSUED IN 15 DAYS.
THOSE SEEM TO BE INCONSISTENT.
SOME OF THE PERMITS THAT WE'VE DONE ARE REALLY MORE REMODEL OR A SMALL, YOU KNOW, SMALL PERMIT IMPROVEMENTS. THE LARGER ONES ARE STILL TAKING US, ESPECIALLY IF THEY'RE ASKING FOR REVISIONS, IF STAFF IS ASKING FOR REVISIONS, AND IT'S GOING THROUGH SECOND AND THIRD REVIEW, THAT'S HOW LONG IT'S TAKEN US TO DO THIS, AND KEEP IN MIND, THAT DOES INCLUDE ALSO THE TIME THAT WOULD BE SPENT BY THE EITHER THE ENGINEER, THE DEVELOPER'S ENGINEER OR THE PERMITTEE.
SO THE 27 DAYS IS THE AVERAGE TIME FOR APPROVAL OF ALL SINGLE FAMILY PERMITS FOR THE MONTH , AND THE 99% OF THE SINGLE FAMILY PERMITS THAT WERE ISSUED WITHIN 15 DAYS.
THOSE ARE THE REHAB MINOR REPAIR PERMITS? THAT'S CORRECT, SIR, AND I WANT TO VERIFY THAT TO MAKE SURE.
I WANT TO MAKE SURE THAT I SAY THAT RIGHT.
99% OF THE SINGLE FAMILY PERMITS WERE DONE WITHIN THE 15 BUSINESS DAYS.
OKAY, THEN WHY IS THE AVERAGE TIME FOR ISSUANCE 27 DAYS? BECAUSE SOME PERMITS MAY TAKE I MEAN, [INAUDIBLE] TAKEN MONTHS.
OKAY. SO THAT KIND OF SKEWS THE AVERAGE.
SO FOR THOSE APPLICATIONS THAT WERE SUBMITTED IN FEBRUARY, IN OTHER WORDS, THEY'RE NOT OLD PERMITS FROM PRIOR MONTHS.
DO YOU HAVE A STATISTIC OF HOW LONG IT TOOK TO APPROVE THOSE NEW PERMITS? WE DO, AND I CAN PROVIDE THAT TO YOU.
THANK YOU. COUNCIL MEMBER WILLIS.
[00:10:02]
THANK YOU. THANK YOU FOR RUNNING THROUGH THESE NUMBERS.YOU KNOW, IT SOUNDS LIKE GOOD PROGRESS IS CONTINUING TO BE MADE.
SO THAT'S A GOOD NEWS, BUT I JUST WANT TO REITERATE THAT THIS IS A FRUSTRATION THAT WE'VE GOT TO GO THROUGH THIS, AND THEN WE WERE GIVEN THIS DOCUMENT RIGHT BEFORE THE MEETING SO THE PUBLIC DOESN'T GET TO SEE IT, BUT SO THIS IS ABOUT COMMERCIAL PERMITS.
SO I THINK WHILE WE'VE MADE PROGRESS ON THE HOMEBUILDER SIDE, I MEAN, ON THE RESIDENTIAL SIDE, COMMERCIAL STILL MERITS THE ATTENTION OF THIS COMMITTEE.
SO, YOU KNOW, I'M SEEING THESE NUMBERS IF WE LOOK AT COMMERCIAL REMODEL LAST YEAR.
THE NUMBER YOU REPORT IS 1499 AND WE'RE ALREADY AT 1508.
IS THAT RIGHT? THAT'S CORRECT.
IF YOU NOTICE THAT ON THE COMMERCIAL NEW, WE'VE SEEN A DECREASE IN THE NUMBER OF SUBMITTALS.
SO WE'VE SEEN A LOT OF DECREASE IN THIS, BUT WE'VE SEEN AN UPTICK ON THE COMMERCIAL REMODELING.
YES. YEAH, I MEAN, I WOULD THINK AS WE GO INTO THE WARMER WEATHER, WE'RE GOING TO SEE I MEAN, THAT THESE ARE GOING TO CATCH UP AND THIS LAGS WILL CATCH UP, BUT I MEAN, THAT REMODEL NUMBER IS ALREADY EXCEEDING WHAT WE DID LAST YEAR.
SO I JUST WANTED TO BE SURE THAT WAS CORRECT.
I KNOW I MEAN, I HAD FOLKS COMING TO ME A YEAR AGO SAYING, WE WILL PRIVATIZE THIS.
I MEAN, BECAUSE IT'S HOLDING US UP AND COSTING US SO MUCH MORE THAN IF WE JUST PAID FOR IT.
ARE WE LOOKING AT THAT? WE ARE ACTUALLY.
JUST AS RECENT AS 15 MINUTES OR 30 MINUTES AGO, I'VE HAD THE CONVERSATION WITH ANDREW ESPINOSA, WHO'S OUR DIRECTOR OF DEVELOPMENT SERVICES, AND THIS IS A HUGE CONCERN TO ME.
I KNOW IT'S SPECIALIZED SERVICES, BUT EVEN SPECIALIZED SERVICES CAN HAVE SEVERAL SOURCES.
SO THAT'S SOMETHING WE'RE SERIOUSLY LOOKING AT AND WE HOPE TO PROVIDE YOU A MUCH BETTER, MUCH BETTER REPORT NEXT MONTH ON HOW WE'VE RESOLVED THIS.
YEAH, I WOULD SAY LOOKING AT THAT AND ANY OTHER AREAS BECAUSE WE'VE STILL GOT THIS COMMERCIAL SIDE WHERE THE IMPROVEMENT NEEDS TO BE SEEN, AND SO THERE MAY BE SOME THINGS THAT CAN BE OFFLOADED TO JUST GET THAT CAUGHT UP.
WOULD DEFINITELY LIKE TO KNOW MORE ABOUT THAT AND WOULD LIKE TO HAVE US GET SOMETHING MORE ALONG THE LINES OF THE REPORT THAT WE GET FOR RESIDENTIAL ON THE COMMERCIAL SIDE SO WE CAN KEEP OUR EYES ON THAT AND ASK QUESTIONS AND UNDERSTAND SEE IF THERE ARE WAYS TO HELP, BUT I GUESS FOR THIS MONTH WE ARE WHERE WE ARE, BUT THANK YOU. YES, MA'AM.
THANK YOU. I'M GOING TO GO TO THE VIRTUAL WORLD IN JUST A MINUTE, BUT I DO WANT TO ASK A QUESTION ABOUT THE PAPER YOU JUST HANDED OUT FOR COMMERCIAL NEW FOR LAST FISCAL YEAR, YOU'RE SHOWING 1343 PERMITS.
CORRECT? AND NOW YOU'RE SHOWING FOR THIS FISCAL YEAR, 46, OCTOBER THROUGH FEBRUARY.
SO WHEN I JUST DO THE MATH FOR LAST YEAR, WE'RE TALKING ABOUT 112 PERMITS ON AVERAGE PER MONTH , AND THEN WE'VE GOT FOUR MONTHS WORTH OF COMMERCIAL PERMITS TOTALING 46.
I GOT THESE NUMBERS YESTERDAY AND SO I HAVEN'T HAD THE CHANCE TO I'M I'M ASSUMING THAT STAFF HAS DONE A PHENOMENAL JOB IN MAKING SURE THEY SCRUTINIZE THOSE NUMBERS.
I'LL VERIFY THEM AND REPORT THAT, AND IF WE WERE IN ERROR, I WILL REPORT THAT AS WELL.
OKAY SO COUNCIL MEMBER WEST, OR BAZALDUA, DO EITHER OF YOU HAVE QUESTIONS?
[00:15:04]
NO? OKAY.MY NEXT QUESTION THEN IS ABOUT STAFFING.
YOU HAVE ABOUT 65 OPENINGS IN THE AREA, IS THAT RIGHT? WE DO HAVE ABOUT 71 POSITIONS THAT WE NEED TO FILL.
71? 71 POSITIONS THAT WE NEED TO FILL.
PART OF THE CHALLENGE FOR US IS AND I THINK WE'VE GONE THROUGH SOME OF THE CHALLENGES, BUT WE'RE MAKING A MORE CONCERTED EFFORT TO REACH OUT TO THE UNIVERSITIES.
ONE OF THE THINGS THAT WE'RE WORKING ON RIGHT NOW AND IT'S IN THE FINAL STAGE, IS AN INCENTIVIZE TYPE OF A PROGRAM THAT WOULD THAT WOULD ATTRACT NOT NEW EMPLOYEES BUT BE ABLE TO STILL RETAIN EXISTING EMPLOYEES.
SO THAT'S SOMETHING THAT WE'RE WORKING WITH HR ON.
I'VE TALKED A LITTLE BIT ABOUT ABOUT UTA.
I TEACH AT UTA AND SO I'M POACHING SOME OF MY TOP STUDENTS TO HOPEFULLY COME INTO THE CITY OF DALLAS AND WORK IN DALLAS AND WE NEED TO DO A VERY COMPREHENSIVE LOOK WITH TEXAS TECH, WITH SMU, WITH, YOU KNOW, UTD, ALL OF THE UNIVERSITIES, AND WE NEED A VERY COMPREHENSIVE EFFORT FOR THAT.
I HAVE REQUESTED THE TEAM TO HAVE A JOB FAIR.
THOSE JOB FAIRS HAVE BEEN VERY SUCCESSFUL.
THE LAST JOB FAIR, I BELIEVE WE'VE HIRED 18 PEOPLE ON THE SPOT.
OKAY. SO MY NEXT QUESTION IS, WHEN WE LOOK AT SINGLE FAMILY RESIDENTIAL, ON THE OLD REPORT WE USED TO GET, WE HAD HOW MANY PERMITS WERE CREATED VERSUS HOW MANY WERE ISSUED, AND SO YOU JUST REPORTED TO US THAT 112 WERE CREATED AND 72 WERE ISSUED, AND AGAIN, WHEN I LOOK BACK OVER THE CALENDAR YEAR OF 2022, THERE'S NOT A SINGLE MONTH WHERE WE ISSUED A NUMBER SIMILAR TO 72, AND IN FACT, THE LOWEST NUMBER I CAN SEE THAT WE ISSUED WAS IN FEBRUARY OF 2022 WHEN WE ISSUED 151.
SO AGAIN, THAT'S A MASSIVE DROP OFF.
YOU KNOW, ARE YOU EXPECTING THAT TO CONTINUE? I MEAN, MAYBE YOU DON'T NEED TO HIRE 71.
I DON'T KNOW THE ANSWER TO THAT, AND I DON'T WANT TO GIVE YOU THE WRONG ANSWER.
I'D BE MORE THAN HAPPY TO LOOK AT THE FORENSIC OF THAT ONE AND BE ABLE TO REPORT THAT NEXT MONTH.
I CAN'T SPEAK TO WHY THAT'S HAPPENING UNTIL I SEE THE WHOLE THE WHOLE YEAR AND FIND OUT.
SO I'D BE MORE THAN HAPPY TO REPORT THAT TO YOU, AND THEN ARE YOU WORKING WITH THE BUDGET OFFICE TO WORK WITH OUR ECONOMISTS TO MAKE SURE THAT WE'RE ON TRACK, THAT OUR STAFFING WILL MATCH OUR NEED? WE ARE, AND, YOU KNOW, WE DID A COMPREHENSIVE, OF COURSE, STAFFING NEEDS, AND WE'RE LOOKING AT THE SALARIES I'VE ACTUALLY LOOKED AT AS RECENT AS LAST WEEK. I'VE LOOKED AT SOME OF THE POSITIONS THAT WE'RE ASKING FOR, AND THAT WAS UNFORTUNATELY SOMETHING THAT THE DEPARTMENT HAD REQUESTED A LONG TIME AGO , AND THE HR OFFICE COMPLIED WITH THAT IN SPECIFIC TITLES, AND THOSE TITLES HAVE BEEN A CHALLENGE FOR US IN FILLING BECAUSE FRANKLY SPEAKING, THEY'RE REALLY WEIRD NAMES.
SO A LOT OF PEOPLE MAY NOT APPLY BECAUSE THEY DON'T KNOW WHAT THEY'RE APPLYING FOR, AND SO I'VE ASKED THE HR DEPARTMENT TO CONSOLIDATE, TO GO BACK AND CONSOLIDATE THOSE TITLES BACK AGAIN SO WE CAN HAVE MORE OF THE GENERAL TECHNICAL ABILITIES AND HAVE THE ABILITY TO ATTRACT MORE PEOPLE TO APPLY TO OUR JOBS.
OF THE 72 SINGLE FAMILY PERMITS THAT WERE ISSUED, HOW MANY OF THEM WERE PROCESSED BY THIRD PARTY VERSUS IN-HOUSE? I BELIEVE WHAT THE THIRD PARTY PROCESS IS ABOUT 26 OF THEM.
OKAY. THANK YOU, AND THEN ARE YOU FINDING THAT, GIVEN YOUR STAFFING SITUATION, ARE WE GOING TO HAVE A MASSIVE INCREASE IN FEES FOR PERMITS WHEN WE TRY TO DO FULL COST RECOVERY? I HAVEN'T SEEN THE LATEST DRAFT YET.
IN SOME AREAS WE PROBABLY WILL, AND I'VE TALKED TO OUR CFO, JACK, AND THERE IS A POSSIBILITY IF THERE IS A FEE THAT IS GOING TO BE DRASTICALLY INCREASED THAT WE COULD DO A KIND OF A LEVELING OPPORTUNITY FOR THAT, BUT AT THE END OF THE DAY, IT'S GOING TO BE ABOUT THE COST OF BUSINESS.
[00:20:05]
SO IF THEY'VE INCREASED AND WE HAVEN'T DONE A GOOD JOB OF INCREASING IT FOR THE LONGEST TIME, THEN I WOULD SAY SHAME ON STAFF FOR NOT DOING THIS, BUT YOU'RE GOING TO SEE KIND OF THE WHOLE GAMUT OF CHANGES.OKAY, BUT THIS IS AN AREA WHERE WE ALWAYS DO COST RECOVERY, CORRECT? YES, MA'AM. OKAY.
ALL RIGHTY AND THEN THE NINE PEOPLE, THE NINE STAFF MEMBERS THAT ARE WORKING ON THE SOLAR PROJECT, IS THAT THEIR PRIMARY JOB OR IS THIS IN ADDITION TO THE WORK THAT THEY'RE ALREADY DOING? TO MY UNDERSTANDING, IT'S THEIR ONLY JOB, AND I'M GOING TO LOOK AT BILL AND SAY, CAN YOU VERIFY, BILL? GOOD AFTERNOON, CHAIR MENDELSOHN.
YES, THOSE ARE NINE FULL TIME EMPLOYEES THAT ARE DEDICATED TO THE PROJECT.
THERE WILL BE SUBJECT MATTER EXPERTS THAT COME FROM OTHER AREAS OF THE CITY THAT WILL BE CALLED IN AS NECESSARY, BUT THIS IS THE STAFF AND THE TEAM THAT WILL BE CO-LOCATED IN A SINGLE LOCATION DEDICATED TO THE PROGRAM.
AND WHAT'S YOUR TIME FRAME ON THAT? TIME FRAME FOR THE ASSEMBLY OF THE FOLKS? SO WE WILL HAVE OUR KICKOFF WITHIN THE NEXT MONTH, AND I'M WORKING WITH DIRECTOR ESPINOSA IN TERMS OF IDENTIFYING THE DEDICATED SPACE FOR THEM TO BE IN, BUT WE'D LIKE TO HAVE THAT TEAM FULLY UP AND OPERATIONAL.
WE'VE ALREADY IDENTIFIED THE NINE TEAM MEMBERS, BUT WE'D LIKE TO HAVE THEM FULLY UP AND OPERATIONAL WHEN WE GET TO MID-APRIL, AND WE'VE HAD WE HAVE ALLOCATED THE SPACE FOR THEM AS WELL.
WHERE ARE YOU GOING TO DO THAT? WHEN, IT'S GOING TO BE NEXT MONTH.
ANY OTHER QUESTIONS FOR MAJED? OH, THERE WE GO. COUNCIL MEMBER WEST.
THANK YOU, CHAIRWOMAN. CAN YOU HEAR ME? YES, WE CAN. OKAY, GREAT.
SO I WANT TO JUST SAY I AGREE WITH CHAIRWOMAN WILLIS THAT I'M GLAD WE'RE STARTING TO TURN THE CAMERA ON ON THE COMMERCIAL SIDE. I THINK OUR COMMERCIAL INDUSTRY PARTNERS HAVE BEEN VERY PATIENT WHILE WE'VE WORKED ON THE SINGLE FAMILY ISSUES, AND I'M HEARING FROM THE COMMERCIAL INDUSTRY THAT IT'S THINGS ARE NOT REAL ROSY OVER THERE RIGHT NOW.
I'M UNDERSTANDING AT LEAST WHAT I'M HEARING IS THAT IT'S, YOU KNOW, EVERYBODY IS VERY HAPPY WITH [INAUDIBLE] AND HIS WORK THAT HE'S DOING, BUT THE ISSUE ISN'T REALLY WITHIN DEVELOPMENT SERVICES AS MUCH ANYMORE, AT LEAST ON THE COMMERCIAL SIDE BUT IT'S WITH THESE ANCILLARY DEPARTMENTS THAT DO NOT REPORT DIRECTLY TO DIRECTOR ESPINOSA , AND I KNOW, MAJED, YOU MENTIONED THAT A BIG ISSUE WAS FIRE SUPPRESSION. I'M ALSO HEARING IT'S ENGINEERING, LEGAL REAL ESTATE.
IS THAT IS THAT RIGHT? THAT'S CORRECT, SIR, AND NOT ONLY LOOKING AT THIRD PARTY REVIEWS, BUT LOOKING AT INCREASING THE SCOPE OF OUR OWN THIRD PARTY REVIEW TEAM.
WE HAVE THREE OF THEM, AND WE JUST NEED TO MAKE SURE THAT WE LOOK BACK AT THE CONTRACT AND ENSURE THERE IS NO RESTRICTION TO THEM PERFORMING THAT TYPE OF WORK.
SO I'M GOING TO BE VERY SPECIFIC.
SO ARE WE ASKING OUR THIRD PARTY REVIEW TEAM TO LOOK AT THE FIRE SUPPRESSION ISSUE? YES, SIR. OKAY.
ARE WE ASKING OUR THIRD PARTY REVIEW TEAM TO LOOK AT THE ENGINEERING PROCESSING? I'LL VERIFY THAT.
OKAY. YEAH, PLEASE GET BACK TO ME ON THAT ONE.
ARE WE ASKING OUR THIRD PARTY REVIEW TEAM TO LOOK AT DWU ISSUES? I BELIEVE, YES.
WHAT ABOUT LEGAL? WHAT ABOUT LEGAL ANALYSIS? NOT LEGAL THAT I WOULD TELL YOU THAT.
OKAY. WHAT ABOUT THE REAL ESTATE OFFICES WORK? ARE THEY GOING TO LOOK AT THAT? WE WORK VERY CLOSELY WITH THE REAL ESTATE FOLKS IN THE PUBLIC WORKS DEPARTMENT.
SO THEY'RE VERY RESPONSIVE, BUT IF I'M HEARING, YOU KNOW, ANY ANY CONCERNS ABOUT THAT, I'LL FOLLOW UP AS WELL.
THOSE ARE THE THREE I'M HEARING THE MOST GRUMBLING ON ENGINEERING, FIRE SUPPRESSION AND WATER, AND SO IF WE'RE LOOKING AT DOING THIRD PARTY REVIEW FOR THAT, I THINK THAT WOULD BE VERY MUCH WELCOME TO SORT OF HELP AS A STOPGAP WHEN WE JUST CANNOT GET THOSE REVIEWS DONE AND ESPECIALLY WITH
[00:25:09]
71 POSITIONS THAT WE'RE LOOKING TO FILL, I THINK THAT WE NEED TO I MEAN, THIS SHOULD BE A PERMANENT ARM THAT WE CAN GO TO IF WE'RE EXPERIENCING DELAYS, IN MY OPINION.WELL, IF THERE'S NO OTHER QUESTIONS, THEN WE'LL MOVE ON TO OUR NEXT ITEM.
WE'LL KEEP PUTTING YOU NUMBER ONE, MAJED.
SO OUR NEXT ITEM IS OFFICE OF THE CITY AUDITOR, AND HERE COMES MARK SWANN FOR OUR PRESENTATION.
CHAIR MENDELSSOHN AND COMMITTEE MEMBERS.
ONE AUDIT REPORT ON THE AUDIT OF THE OFFICE OF ENVIRONMENTAL QUALITY AND SUSTAINABLE FACILITIES, ENVIRONMENTAL EDUCATION AND AWARENESS AND IF WE CAN GO TO SLIDE THREE AND I'LL LET DAN TAKE OVER.
THE ENVIRONMENTAL MANAGEMENT SYSTEM IS IMPLEMENTED UNDER SOME OUT OF DATE ADMINISTRATIVE DIRECTIVES, AND THOSE HAVE NOT BEEN UPDATED TO SUPPORT CURRENT STANDARDS OR OTHER CHANGES.
THERE ARE ALSO SOME OLDER POLICY AND PROCEDURE DOCUMENTS AS WELL.
WE HAD FOUR RECOMMENDATIONS TO EVALUATE THE ENVIRONMENTAL TRAINING PROGRAMS TO EXPAND THEM TO OTHER DEPARTMENTS NOT CURRENTLY INCLUDED, AND TO TRACK THE ANNUAL COST OF THE PROGRAMS. WE ALSO RECOMMENDED REVIEWING AND UPDATING THOSE POLICIES AND ADMINISTRATIVE DOCUMENTS THAT ARE NOW OUT OF DATE.
APPRECIATE THE BREVITY OF THE PRESENTATION.
WANT YOU TO KNOW THAT WE DO READ YOUR WORK.
I WANT TO SAY SOMETHING SPECIAL TO YOU, WHICH IS I LOVE THIS CHART YOU PUT IN HERE, AND MARK SWANN TOLD ME THAT YOU DID THAT AND I LOVE IT AND I THINK IT REALLY EXPLAINS WHY WE'RE DOING SO MUCH OF THIS COMPLIANCE WORK AND TRAINING.
SO COMMITTEE MEMBERS, DO YOU HAVE ANY QUESTIONS ABOUT THE AUDIT? OKAY, WELL, THEN I'M JUST GOING TO HAVE ONE OTHER COMMENT, WHICH IS IT SEEMS LIKE ALMOST EVERY AUDIT COMES BACK WITH AT LEAST ONE NOTE THAT SAYS, WOW, THE ADMINISTRATIVE DIRECTORS ARE OUT OF DATE, ALMOST EVERY ONE, AND I'M WONDERING IF WE COULD PROACTIVELY DIRECT THE STAFF AND ALL THE DEPARTMENTS TO SAY, YOU KNOW, YOU MIGHT NEED TO PULL OUT YOUR ADMINISTRATIVE DIRECTIVES AND SEE IF IT'S GOT A YEAR THAT STARTS WITH 202 X, RIGHT? SO IF IT STARTS WITH, YOU KNOW, 2001, IT'S PROBABLY OUT OF DATE.
SO I'M WONDERING, IS THAT A MEMO YOU COULD ISSUE SAYING, HEY, WE'RE SEEING THIS ACROSS THE BOARD? WE'D LIKE TO ASK EVERYONE TO GO AND CHECK THEIR CURRENT POLICIES, PROCEDURES, DIRECTIVES.
I'M SURE WE COULD DO A MEMO OR BE A REMINDER OR A REFRESHER.
I'M SURE THE CONTROLLER'S OFFICE IS RESPONSIBLE FOR ADMINISTRATIVE DIRECTIVES, THAT THEY HAVE A PROCESS, BUT AGAIN, THEY'VE HAD TURNOVER AND TO REVIEW ALL ADMINISTRATIVE DIRECTIVES.
SO THERE IS A PROCESS TO DO SO, BUT IT'S NOT GETTING ALL THE ATTENTION THAT MAYBE IT NEEDS.
PERHAPS EVERY DIRECTOR COULD AFFIRM THAT THEY HAVE CHECKED THAT THEY ARE UP TO DATE OR THAT THEY'RE NOT, AND THEY'RE WORKING ON IT, AND MAYBE A TIME FRAME ON WHEN THEY COULD BE.
IS THAT SOMETHING THAT THE CITY MANAGER'S OFFICE COULD AGREE TO? JACK IRELAND SHAKING HIS HEAD.
THANK YOU. I REALLY APPRECIATE THAT.
THANK YOU FOR THE PRESENTATION, AND WE'RE GOING TO MOVE RIGHT ON TO C AND WE HAVE SOME GUESTS HERE.
THANK YOU, WEAVER, FOR BEING HERE.
[00:30:02]
SARA, I'M GOING TO LET YOU TAKE IT AWAY.IF YOU COULD INTRODUCE THE TEAM AND GO THROUGH THE PRESENTATION.
THIS IS SHERI KOWALSKI, CITY CONTROLLER.
I WOULD LIKE TO INTRODUCE FIRST--AND CHAIR MENDELSOHN, THANK YOU FOR LETTING ME DO THIS--I WANT TO INTRODUCE THE FINANCIAL REPORTING TEAM THAT'S RESPONSIBLE FOR THESE RESULTS.
TO MY FAR LEFT IS JENNIFER WEST.
SHE IS THE SENIOR MANAGER OF FINANCIAL REPORTING.
TO MY IMMEDIATE LEFT IS LANCE SEHORN, WHO IS THE ASSISTANT CONTROLLER.
BOTH OF THESE FOLKS HAVE BEEN WITH THE CITY OVER TEN YEARS, I BELIEVE, LANCE, 15 YEARS, AND THEY AND FIVE PEOPLE PRODUCE THIS REPORT PLUS THE OTHER EIGHT ITEMS. SO I JUST WANTED TO MAKE SURE YOU GUYS KNEW THEIR NAMES AND FACES AND THEN I'LL TURN IT OVER TO SARA.
WELL, SHERI, I JUST WANT TO SAY THANK YOU FOR COMING DOWN.
OTHERWISE I WOULD HAVE BEEN MORE THAN HAPPY TO INTRODUCE YOU AND SO THANK YOU.
WELL, AND ONE OTHER THING I WANTED TO MENTION, TOO, THAT YOU HAD ASKED PREVIOUSLY ABOUT THE ADMINISTRATIVE DIRECTIVES, IF THAT'S OKAY TO SAY THAT WE ARE WORKING THROUGH THOSE, AND WE HAVE NOTICED THE SAME THING YOU'RE NOTICING AND WE HAVE A PLAN FOR THAT, REGARDLESS .
WE DO HAVE HAD SOME TURNOVER, BUT NEVERTHELESS, THAT IS SOMETHING ON MY AGENDA TO WORK THROUGH.
SO I JUST WANTED TO MAKE SURE I MADE YOU AWARE OF THAT AS WELL.
THANK YOU. THANK YOU, AND THANK YOU FOR THE STAFF.
I KNOW THAT WHEN YOU GO THROUGH AUDIT PERIOD, LIKE YOUR WHOLE LIFE IS TAKEN OVER BY IT.
SO THANK YOU FOR YOUR HARD WORK.
GREAT TO BE HERE. MY NAME IS SARA DEMPSEY.
I'M THE PARTNER ON THE ENGAGEMENT, AND THEN THIS IS JEFF WADA.
HE'S OUR SENIOR MANAGER ON THE AUDIT.
THE FIRST SLIDE THAT WE HAVE IS REALLY AN INTRODUCTION, BUT I THINK YOU GUYS KNOW US.
WE'VE BEEN THE AUDITOR FOR THIS WAS OUR THIRD YEAR.
THIS NEXT SLIDE IS OUR ORGANIZATION CHART VERY SIMILAR.
WE USE A QUALITY CONTROL PARTNER.
WE HAVE MWBES THAT WE WORK WITH TO DO THE AUDIT.
WE'VE LISTED THOSE OUT FOR YOU.
REALLY JUST WANT TO SHOW YOU THE EXPANSIVENESS OF THE TEAM THAT WE DO HAVE AN IT ADVISORY GROUP, AN AUDIT GROUP, A DATA ANALYTICS TEAM AND THEN THE QUALITY CONTROL REVIEWERS AS WELL AND THE NEXT SLIDE, THIS IS REALLY TO LET YOU KNOW WHAT THE RISK AREAS ARE.
THAT'S A REQUIRED PART OF OUR COMMUNICATION IS TO LET YOU KNOW WHEN WE COME INTO THE AUDIT, WHAT ARE WE FOCUSING ON? WHERE DO WE THINK THE RISK OF MATERIAL MISSTATEMENT COULD BE? AND SO WHAT WE'VE DONE FOR THE NEXT FEW SLIDES IS LIST OUT WHERE THE RISKS ARE, WHAT WE LOOK AT AS AN AUDIT GROUP, AND THEN THOSE PROCEDURES THAT WE PERFORM TO ADDRESS THOSE RISKS, AND I WON'T GO THROUGH AND READ EVERY SINGLE ONE, BUT REALLY MANAGEMENT OVERRIDE OF CONTROLS IS THE BIG ONE, AND THAT'S REALLY MAKING SURE THAT THERE'S AN APPROVAL PROCESS IN PLACE.
IF OVERSTATEMENT OF REVENUE, FOR EXAMPLE, IS A RISK THAT WE HAVE MAYBE TO MEET A DEBT COVERAGE REQUIREMENT OR SOMETHING ALONG THOSE LINES, WE WANT TO MAKE SURE THAT WE'RE ADDRESSING THAT MANAGEMENT HAS TO GO THROUGH AN APPROVAL PROCESS TO ENTER THE JOURNAL ENTRIES AND MAKE SURE THAT THOSE FINANCIAL STATEMENTS ARE MATERIALLY CORRECT.
THAT'S A HIGH RISK AREA FOR US, MAKING SURE THAT THOSE FUNDS ARE USED PROPERLY AND THAT THEY'RE NOT OVERSTATED AND THAT THE EXPENDITURES ARE APPROVED AND LOOKED AT AND REVIEWED BEFORE BEING SOUGHT FOR REIMBURSEMENT.
A LOT OF THE BIGGER ESTIMATES.
THERE IS A THIRD PARTY, FOR EXAMPLE, AN ACTUARIAL REPORT THAT WE GET.
SO THERE'S NOT A LOT OF ROOM FOR BIAS, BUT THAT IS WHAT THE EVALUATION OF ESTIMATES ENCOMPASSES, IS MAKING SURE THAT, FOR EXAMPLE, THE DISCOUNT RATE IN YOUR NET PENSION LIABILITY, THAT MAKES SENSE, THAT THOSE ASSUMPTIONS THAT GO INTO SOME OF THOSE BIGGER CALCULATIONS, WE EVALUATE THOSE FOR REASONABLENESS, AND THEN THIS YEAR AT THE BOTTOM, WHAT WAS COMMENDABLE ON THE CITY SIDE AND DIFFICULT IS THE IMPLEMENTATION OF LEASES.
WE GAVE A HEADS UP ON THIS LAST YEAR.
[00:35:08]
HUNDREDS OF AGREEMENTS, I WANT TO SAY MORE THAN 400.SO AND THEN JUST CAPTURING ALL OF THEM, THE COMPLETENESS TESTING THAT'S INVOLVED THIS NEXT YEAR IS SUBSCRIPTION BASED IT ARRANGEMENTS, SAME THING, BUT THIS IS THE CLOUD COMPUTING.
SO THIS IS EVEN MORE DIFFICULT IN OUR OPINION OF CAPTURING ALL THOSE CONTRACTS VERSUS LEASES.
WE ALSO--I'M SORRY, IN THE NEXT SLIDE.
WE ALSO LOOK AT INFORMATION TECHNOLOGY.
SO WE HAVE A SEPARATE GROUP THAT COMES OUT AND TESTS THE SECURITY, THE ACCESS.
WE REVIEW THE RESULTS, BUT THAT IS PEOPLE THAT ARE DEDICATED TO OUR IT ADVISORY GROUP.
WE'RE LOOKING AT INVESTMENTS, CONTINGENCIES, RISKS, UNCERTAINTIES, AND THEN WE ALSO HAVE ADDITIONAL DATA MINING PROCEDURES THAT WE PERFORM, THE AMOUNT OF DISBURSEMENTS OF CASH GOING OUT FOR NON PAYROLL AND PAYROLL ITEMS. IT JUST INVOLVES DATA ANALYTICS AND NOT TRADITIONAL SAMPLING ON A LOT OF THAT.
WE'RE USING TESTING AND USING THE DATA MINING SOFTWARE FOR THAT.
OTHER AREAS THAT WE'VE TESTED, THE PASSENGER FACILITY CHARGE COMPLIANCE, THE LOVE FIELD AIRPORT MODERNIZATION TRANSACTIONS, AND THEN THE TCEQ COMPLIANCE.
DWU HAS A SEPARATE REPORT THAT WE ISSUE THE PASSENGER FACILITY CHARGE HAS A REPORT.
A LOT OF THESE HAVE 3/31 DEADLINES.
THEY'RE NOT VERY COMPREHENSIVE.
SO THE NEXT SLIDE IS THE FINANCIAL AUDIT RESULTS.
THAT MEANS THERE'S NO MODIFICATIONS TO THE OPINION.
FOR INTERNAL CONTROL OVER FINANCIAL REPORTING, NO MATERIAL WEAKNESSES WERE IDENTIFIED AND THERE'S NO SIGNIFICANT DEFICIENCIES TO REPORT TO YOU THE SIGNIFICANT DEFICIENCIES AND MATERIAL WEAKNESSES, THOSE ARE REPORTABLE CONDITIONS.
THESE ARE ITEMS THAT COULD CAUSE YOUR FINANCIAL STATEMENTS TO BE MATERIALLY MISSTATED.
NO NONCOMPLIANCE WAS NOTED DURING OUR TESTING.
WE TEST CONTRACTS, GRANTS AND OTHER ITEMS IN ACCORDANCE WITH THE PUBLIC FUNDS INVESTMENT ACT PROCUREMENT LAWS, AND WHEN WE'RE DOING THAT, WE'RE SAMPLING AND NOTHING CAME TO OUR ATTENTION DURING THOSE TESTS.
IN THE NEXT SLIDE, NO AUDIT ADJUSTMENTS.
SO THAT'S WHAT REALLY STANDS OUT WHEN YOU'RE LOOKING AT THE RESULTS OF A FINANCIAL STATEMENT AUDIT.
THAT MEANS THAT WE RECEIVED THE FINANCIAL STATEMENTS FROM THE CITY AND WE DID NOT HAVE TO CORRECT THEM, AND A LOT OF TIMES WHEN WE GO THROUGH THIS AUDIT PROCESS AND WE'RE TESTING, WE'RE FINDING ERRORS AND WE'RE HAVING TO SUBMIT CHANGES NOT TO THE CITY OF DALLAS, BUT ON OUR OTHER ENGAGEMENTS.
SO JUST VERY COMMENDABLE TO BE ABLE TO RECEIVE THE TRIAL BALANCE TESTED AND IT'S ACCURATE AND THAT HELPS IN KNOWING THE MONTHLY FINANCIALS THAT YOU RECEIVE THAT WE'VE LOOKED AT WERE ACCURATE AS WELL.
WE RECEIVED MANAGEMENT REPRESENTATIONS AT THE END OF THE AUDIT.
WE'RE INDEPENDENT AS A FIRM AND AS A TEAM.
WE GIVE AN OPINION AT THE FRONT, BUT NOT ON THE INTRODUCTORY SECTION AND NOT ON THE STATISTICAL SECTION, AND THEN I'VE TALKED ABOUT THE MANAGEMENT JUDGMENTS AND ESTIMATES ALREADY.
THIS IS THE FINANCIAL HIGHLIGHTS SECTION OF THE REPORT, SO I'LL GO THROUGH THIS WITH YOU.
THE FIRST SLIDE THAT WE HAVE COVERS YOUR GOVERNMENT WIDE FINANCIAL STATEMENTS.
SO THIS IS BRINGING EVERYTHING TOGETHER, YOUR GOVERNMENTAL FUNDS AND THEN YOUR BUSINESS TYPE.
[00:40:03]
SO GOVERNMENTAL.WE'RE LOOKING AT THE GENERAL FUND DEBT SERVICE, SPECIAL REVENUE, AND THIS 2022 COLUMN SHOWS YOUR CHANGE IN NET POSITION WAS $622 MILLION.
YOUR TOTAL NET POSITION WAS A DEFICIT OF $822 MILLION, AND WHAT YOU CAN SEE WITH THIS FIVE YEAR CHART IS THE TREND, AND THAT'S SHOWING YOU THAT TOTAL NET POSITION HAS INCREASED FOR BOTH GOVERNMENTAL AND BUSINESS TYPE ACTIVITIES.
UNRESTRICTED NET POSITION CONTINUES TO INCREASE.
THAT'S A MARK OF FINANCIAL HEALTH AND THEN THE CAPITAL ASSETS NET OF ACCUMULATED DEPRECIATION INCREASED IN 2022 AS WELL.
THE DEBT SERVICE RATE HAS REMAINED, HAS DECREASED OR REMAINED CONSISTENT.
THE TAXABLE ASSESSED VALUATION YOU CAN SEE HAS INCREASED ANNUALLY FOR THE LAST FIVE YEARS, AND THEN DEBT SERVICE EXPENDITURES AS A PERCENTAGE OF NON CAPITAL EXPENDITURES DECREASED IN 2018, 20 AND 22.
ON THE NEXT SLIDE, WE SHOW WHAT IT LOOKS LIKE COMPARED TO OTHER LARGE CITIES IN TEXAS.
IN 2022, DALLAS' DEBT SERVICE COMPONENT OF THE TAX RATE WAS ONLY 26.8%, AND THEN WE LOOK AT NINE YEARS AGO OR A TEN YEAR CHART TO SHOW THAT TEN YEARS AGO IT WAS 31.8%.
SO GOING IN THE RIGHT DIRECTION THERE, AND THEN YOU CAN SEE HOW THE OTHER CITIES COMPARE AS WELL.
IT WAS 20.6 IN 2022 AND THEN 15.9% IN 2013, AND THEN AGAIN, JUST A COMPARISON TO CITIES OF SIMILAR SIZE OR THE LARGER CITIES IN TEXAS.
ON THE NEXT SLIDE, THIS IS YOUR GENERAL FUND.
SO IT'S PRESENTED IN MILLIONS.
YOU CAN SEE THAT THE FUND BALANCE OF GENERAL FUND HAS INCREASED ANNUALLY SINCE 2018.
VERY POSITIVE. THE UNASSIGNED FUND BALANCE WHICH CAN BE USED FOR OPERATIONS IS INCREASING ANNUALLY AS WELL AND THEN THE UNASSIGNED FUND BALANCE AS A PERCENTAGE OF EXPENDITURES INCREASED FROM 2018 TO 2022.
YOU CAN SEE THE INCREASE FROM 2022 TO 2013 HERE.
IT WAS ONLY 11.8% IN 2013 AND IT'S NOW AT 25.1.
ONE OF THE IS THE HIGHEST PERCENTAGE ACROSS ALL THE OTHER CITIES IN TEXAS THAT WE COMPARED IT TO WITH CITY OF SAN ANTONIO'S BEING 2021 THEIR ACFR WASN'T OUT THERE YET WHEN WE DID THIS.
SO VERY POSITIVE FOR THE GENERAL FUND.
THE NEXT SLIDE IS YOUR ENTERPRISE FUND.
ON THE NEXT SORRY, THE NEXT SLIDE.
THESE ARE YOUR RISK FUNDS, YOUR OPEB PENSION AND LANDFILL.
SO THE CITY'S SELF-INSURED RISK ACTIVITIES ARE BEING FUNDED ON A PAY AS YOU GO BASIS.
THE RISK FUND DEFICIT AS A PERCENTAGE OF TOTAL FUND BALANCE DID INCREASE IN 2022.
THE LANDFILL CLOSURE AND POST-CLOSURE LIABILITY INCREASED BETWEEN 2018 AND 2022.
WE DO APPRECIATE HOW HOW WELL WE WORK TOGETHER WITH THE CITY.
IT IS A GROUP, A TEAM EFFORT FOR THEM TO PROVIDE US THE INFORMATION AND THEN FOR US TO GO THROUGH AND AUDIT IT, AND SO WE APPRECIATE HOW HOW GREAT EVERYONE IS TO WORK WITH AND HOW WE RECEIVE INFORMATION SO TIMELY TO GET IT DONE BY FEBRUARY 24TH THIS YEAR.
ALL RIGHT. THANK YOU VERY MUCH.
[00:45:02]
COMMITTEE MEMBERS, DO YOU HAVE QUESTIONS? COUNCIL MEMBER RIDLEY, I SEE YOU FIRST.THANK YOU, MADAM CHAIR. ON SLIDE 18, YOUR LAST SLIDE, I'M CURIOUS ABOUT WHY THE PENSION LIABILITY DECLINED IN THE INTERVAL BETWEEN 21 AND 22 BY 1.7 BILLION.
YES, THAT WAS A CHANGE IN THE DISCOUNT RATE.
SO WHEN THE DISCOUNT RATE INCREASES, IN THE NOTES TO THE FINANCIAL STATEMENTS, THERE'S A CHART THAT WILL SHOW YOU IF THE DISCOUNT RATE INCREASES ONE PERCENTAGE, THIS IS WHAT IT WOULD LOOK LIKE IF IT DECREASES BY ONE PERCENTAGE POINT, THIS IS WHAT IT COULD LOOK LIKE.
SO LAST YEAR THE DALLAS ERF WAS, I THINK IT WAS LIKE 5.2%, AND THEN THIS YEAR IT WAS 7.5%.
SO IT WAS MORE THAN A 1% INCREASE.
SO THAT'S REALLY WHAT CAUSED THAT.
SO THE DISCOUNT RATE IS AN INDICATION OF WHAT INCOME THE PENSION FUND WILL RECEIVE BASED UPON THE AMOUNT OF FUNDS THAT THEY HAVE ON DEPOSIT, WHICH IS DETERMINED BY PREVAILING INTEREST RATES.
IF IT'S THAT SENSITIVE TO INTEREST RATE FLUCTUATION, THEN THAT PENSION LIABILITY COULD INCREASE SUBSTANTIALLY IF INTEREST RATES WHEN THEY DROP.
YES, AND THAT'S SOMETHING TO DEFINITELY TALK WITH THE ACTUARIAL TEAM ABOUT AND MAKING SURE THAT YOU CAN PLAN FOR THAT, BECAUSE LAST YEAR WE DID SEE AN INCREASE BASED ON THAT, AND THEN THIS YEAR IT'S A DECREASE.
IT DOES FLUCTUATE YEAR TO YEAR FOR SURE.
IT'S SIMPLY A FUNCTION OF PREVAILING INTEREST RATES.
RIGHT. THANK YOU. THANK YOU, COUNCIL MEMBER WILLIS.
SO MR. IRELAND, MS. KOWALSKI AND THE TEAM.
GREAT JOB. SO I HAD A QUESTION AROUND SLIDE SEVEN.
SURE. SO A LOT OF THEM ARE READY AND HAVE 3/31 DEADLINES.
LET ME FLIP TO THOSE REAL QUICK.
SO FOR THE FEDERAL AND STATE SINGLE AUDIT, THOSE ARE DUE JUNE 30TH.
SO WE STILL HAVE A LITTLE BIT OF TIME FOR THOSE.
WE'RE WORKING ON THOSE RIGHT NOW.
THOSE ARE WRAPPED UP AND WE'LL BE ISSUING BY 3/31.
COUNCIL MEMBER BAZALDUA OR WEST, DO EITHER OF YOU HAVE QUESTIONS? NO. OKAY. OKAY.
SO MY QUESTION FOR YOU IS GOING TO BE ON NUMBER PAGE 14.
IF YOU COULD LOOK AND SPEAK A LITTLE BIT ABOUT THE DEBT SERVICE EXPENDITURE AS A PERCENTAGE OF NON CAPITAL EXPENDITURES AND YOUR THOUGHTS ABOUT BEING KIND OF AN OUTLIER ON THAT.
SURE, AND I DISCUSSED THIS ONE AS WELL.
THE DEBT SERVICE EXPENDITURES REALLY JUST DEPENDS ON THE AMOUNT OF THE DEBT SERVICE THAT YOU'RE PAYING IN THAT PARTICULAR YEAR VERSUS HOW MUCH MONEY IS BEING SPENT ON THE NON CAPITAL ITEMS. TYPICALLY, THE DEBT IS BEING USED TO PURCHASE THOSE CAPITAL ITEMS. SO JUST LOOKING AT IT, IT DID GO UP A LITTLE BIT, BUT WE DIDN'T SEE THAT IT WAS OFF TREND FOR IN A TERRIBLY NEGATIVE WAY.
IT DOES STICK OUT A LITTLE BIT, BUT WE DIDN'T FIND ANYTHING THAT WAS UNUSUAL WHEN WE DUG INTO THAT.
OKAY. LANCE, WOULD YOU LIKE TO ADD ANYTHING? [INAUDIBLE] ON THAT AS WELL.
MY NAME IS LANCE. IF YOU COULD JUST MOVE THE MICROPHONE A LITTLE BIT CLOSER, THAT'D BE GREAT.
OKAY. CAN YOU HEAR ME NOW? OKAY, THANKS. MY NAME IS LANCE SEHORN AND I'M THE ASSISTANT CITY CONTROLLER.
ONE OF THE THINGS THAT HAPPENED IN 2022 WAS WE REFUNDED SOME COMMERCIAL PAPER.
SO THAT WAS SHORT TERM DEBT THAT WE TOOK OUT AND WE REFUNDED.
IT WAS $178 MILLION AND THAT SHOWED UP AS A DEBT PAYMENT.
WE ACTUALLY JUST REFINANCED IT WITH LONG TERM DEBT, WITH GENERAL OBLIGATION BONDS, AND SO THAT THROUGH OUR DEBT SERVICE PAYMENTS HIGHER THAN THESE OTHER CITIES, IT'S BECAUSE WE UTILIZE COMMERCIAL PAPER.
[00:50:07]
IT WAS 178 MILLION THIS YEAR.THAT'S WHY THE PRINCIPAL AND INTEREST PAYMENTS WERE HIGHER THIS YEAR THAN IN THE PAST.
ON PAGE 15, COULD YOU ALSO SPEAK A LITTLE BIT ABOUT THE TRANSFER IN AND OUT FROM THE GENERAL FUND, THE 7.4 MILLION? SURE, AND THEN THE NOTE DISCLOSURE, IT WILL BREAK OUT WHERE EXACTLY THE TRANSFERS WENT, BUT OVER THE COURSE OF THE YEARS, SOMETIMES THE TRANSFERS ARE COMING IN FROM OTHER FUNDS TO SUPPORT THE GENERAL FUND, AND THEN SOMETIMES THE CITY WILL BUDGET FOR MONEY TO BE TRANSFERRED OUT TO OTHER FUNDS.
SO THAT'S REALLY WHAT THAT'S SAYING.
IT'S NOT NECESSARILY A SIGN OF CONCERN.
IT'S REALLY WHAT THE CITY IS PLANNING FOR IN THAT PARTICULAR YEAR, WHETHER THEY'RE PLANNING TO TRANSFER OUT FUNDS TO SUPPORT OTHER FUNDS OR IF THEY'RE BUDGETING TO TRANSFER IN FUNDS.
SO A LOT OF THE BUDGET PROCESS WILL HANDLE THAT AS WELL, AND I DON'T KNOW, LANCE, HAS ANYTHING.
YES, I WOULD BE INTERESTED IN THAT, AND YOU LOOK LIKE YOU WERE GOING TO JUST RATTLE IT OFF.
THANK YOU. OKAY, AND THEN I HAVE ONE MORE FOR YOU, AND THAT'S ON SLIDE 17.
THIS IS FOR THE ENTERPRISE FUNDS.
IF YOU COULD DISCUSS A LITTLE BIT ABOUT WHY THE INCOME IS SO SIGNIFICANTLY HIGHER FOR DWU AND SANITATION. SO THIS YEAR, WITH THE 161 MILLION, A LOT OF THAT CAN BE RELATED TO RATE INCREASES OR LOWER COSTS OF OF THE PURCHASES.
SO LET ME LOOK AND SEE IN THE FINANCIAL STATEMENTS IN PARTICULAR, YOU JUST LOOK LIKE, YOU KNOW, KIND OF THREE TIMES WHAT WE'VE BEEN DOING THE LAST COUPLE OF YEARS, AND THEN FOR SANITATION, AGAIN, IT LOOKS LIKE TWICE AS MUCH THE LAST COUPLE OF YEARS, BUT 2018 KIND OF IN LINE WITH THAT NUMBER. SO IT SEEMED ODD FOR THE REVENUE TO BE THAT MUCH HIGHER FOR SANITATION WHEN WE HAVEN'T ADDED THAT MANY NEW CUSTOMERS. SURE I'LL TAKE A LOOK AND I CAN LOOK AT THAT.
OKAY. WELL, BUT WE DIDN'T DOUBLE THE RATES.
YEAH. SO, OKAY, WHEN IT'S A DRIER SUMMER, THINGS LIKE THAT.
THE WEATHER REALLY DOES PLAY A BIG FACTOR INTO HOW MUCH WATER IS BEING USED, AND THEN, I MEAN, IT'S AMAZING WHAT A DRIER SUMMER CAN DO TO THE FINANCIAL STATEMENTS AND THE DWUS FUND AS WELL.
WELL, IF THAT'S THE CASE, THEN MAYBE WE CAN LOWER THE RATES, SO.
ARE YOU GOING TO SEND THAT AS A MEMO OR WE'LL WAIT TILL WE GET THE FULL REPORT? OR HOW ARE WE GOING TO ANSWER THOSE QUESTIONS? I CAN DO THAT AS A MEMO.
OKAY, ARE THERE ANY OTHER QUESTIONS ON THE AUDIT? NO, WE HAVE QUITE A FEW MEMOS THAT ACTUALLY MAY NEED SOME DISCUSSION.
THE FIRST ONE IS, WELL, WE CAN TAKE EVEN THE FIRST TWO TOGETHER IF YOU'D LIKE.
I HAVE A COUPLE OF QUESTIONS ON THE BUDGET ACCOUNTABILITY REPORT, IF NOBODY ELSE DOES.
HELLO. YEAH, COUNCIL MEMBER WILLIS.
I'M JUST LOOKING AT WHERE WE'VE GOT OUR STOP SIGNS OF NOT ON TARGET.
SO, IT'S NUMBER 12 PERCENTAGE OF DEVELOPMENT FUNDING LEVERAGED BY PRIVATE SOURCES FOR HOUSING AND NEIGHBORHOOD REVITALIZATION.
SO THE YEAR TO DATE TARGET IS 60% AND WE'RE AT ZERO.
IS THAT ACCURATE? AND WHY IS THAT? THAT IS ACCURATE, AND GOOD AFTERNOON.
JANETTE WEEDON, DIRECTOR OF BUDGET AND MANAGEMENT SERVICES, AND WE SHOULD PROBABLY HAVE A CONVERSATION WITH HOUSING ABOUT CHANGING THEIR TARGET TO REFLECT THEIR ACTUAL ACTIVITY. WE HAD THAT CONVERSATION WITH TRANSPORTATION, SO YOU SAW THAT THEY MADE AN ADJUSTMENT TO THEIR PLAN LANE MILES TO REFLECT WHEN THE WORK IS ACTUALLY PLANNED TO BEGIN, AND SO I KNOW THAT HOUSING, MOST OF THEIR WORK OCCURS IN THE SPRING AND THE SUMMER, AND SO IT'S MORE OF A TIMING OF THE TARGET AS OPPOSED TO ACTUALLY NO WORK BEING DONE.
[00:55:05]
SO WE JUST NEED TO GATE IT MORE APPROPRIATELY SEASONALLY OR WHATEVER IT MAY BE.WELL, IF YOU DON'T MIND, I'LL GO AHEAD AND ASK YOU SOME QUESTIONS THEN.
MY FIRST QUESTION IS ON PAGE FOUR.
IT'S ABOUT THE MISCELLANEOUS VARIANCE AND YOU WERE SAYING THAT PRIMARILY THE INCREASE IS DUE TO THE AUTO AUCTION SALES.
I WAS WONDERING IF YOU WOULD KNOW AND PERHAPS YOU DON'T, AND THAT'S FINE IF THE POUND IS OVER CAPACITY RIGHT NOW, I THINK THEY SAID IT WAS LIKE 120 OR 130% AT CAPACITY.
I'M WONDERING IF THERE ARE ADDITIONAL VEHICLES TO BE AUCTIONED OFF OR IF THIS IS ALL OF THEM THAT COULD BE.
AUCTION SALES ARE HAVE BEEN TRENDING OVER BUDGET FOR THE LAST TWO FISCAL YEARS.
THIS FORECAST ASSUMES THAT THE CITY IS STILL OPERATING THE AUTO POUND SO THAT IT DOESN'T REFLECT THE TRANSITION THAT'S SCHEDULED TO HAPPEN AT THE END OF APRIL, BUT WE CAN FOLLOW UP WITH DPD REGARDING ACTUAL NUMBERS AND IF THERE'S A SURPLUS OF VEHICLES TO BE AUCTIONED, AND IS IT THAT WE HAVE MORE VEHICLES THAT WE'RE AUCTIONING OFF OR IS IT THAT THE VEHICLES ARE YIELDING A HIGHER PRICE? I THINK IT'S A COMBINATION OF MORE VEHICLES, BUT I DO HAVE--I CAN GET THAT TO YOU IN WRITING.
I DO HAVE THE DATA; I JUST DON'T HAVE IT RIGHT IN FRONT OF ME.
I APPRECIATE THAT. MY NEXT QUESTION IS ON PAGE 18.
YOU HAVE A GREAT BAR CHART, AND THIS IS ABOUT ECONOMIC INDICATORS FOR BUILDING PERMITS, AND IT KIND OF GOES BACK TO WHAT WE WERE DISCUSSING JUST A FEW MINUTES AGO, AND I GUESS, YOU KNOW, YOU'VE GOT A NICE WRITE UP THAT SAYS PERMITS ARE A KEY INDICATOR OF THE CONFIDENCE DEVELOPERS HAVE IN THE ECONOMY. LIKEWISE, A DECLINE CAN INDICATE DEVELOPERS DO NOT ANTICIPATE ECONOMIC GROWTH IN THE NEAR FUTURE, AND, YOU KNOW, IT'S LOOKING DOWN AND SO I WAS WONDERING IF WE ARE INCLUDING THAT IN OUR FORECASTS, IF WE THINK THIS IS JUST A NUMBER OF MONTHS OR WHERE WE'RE GOING WITH THAT.
SO I'LL HAVE TO ASK THE DEVELOPMENT SERVICES, SIMILAR TO THE CONVERSATION YOU HAD EARLIER REGARDING BUILDING PERMITS, REGARDING THEIR CONFIDENCE RELATED TO PERMITTING.
I DO KNOW THAT BASED ON OUR CONVERSATIONS WITH THE ECONOMIST, THERE WAS A SLIGHT SORT OF I DON'T WANT TO SAY FREEZE, BUT PAUSE ON LENDING AS INTEREST RATES CONTINUE TO RISE.
SOME OF THAT ACTIVITY HAS RESUMED NOW BASED ON OUR CONVERSATIONS WITH THE ECONOMIST.
OKAY. THANK YOU, AND THEN IF I CAN GO TO PAGE 37, THIS IS THE PROCESS IMPROVEMENT AND THE DFR WORKLOAD OPTIMIZATION, WHICH WAS SCHEDULED WELL, IT BEGAN JANUARY 2022.
IT HAS TO BE DETERMINED ON WHEN IT WILL BE COMPLETE.
FOLLOWING THE VETTING PROCESS, LEADERSHIP WILL PRESENT THE MOST VIABLE STRATEGIES FOR CONSIDERATION TIMELINE EXTENDED DUE TO AWAITING DFR LEADERSHIP DECISION. I'M WONDERING IF WE CAN TALK A LITTLE BIT ABOUT WHERE WE'RE AT ON THAT, BECAUSE CERTAINLY WHEN WE LOOK AT OVERTIME, THERE'S NOBODY WHO HAS MORE OVERTIME THAN DFR, AND SO THIS SEEMS LIKE AN URGENT ITEM TO COMPLETE.
SO THANK YOU FOR THAT COMMENT.
OKAY. SO YOU'RE EXPECTING IT'LL BE DONE BEFORE AUGUST 1ST THEN? YES, MA'AM. OKAY, AND THEN CONTINUING WITH THE NEW EMPLOYEE ONBOARDING, THIS WAS EXPECTED TO BE COMPLETED DECEMBER 2022.
I'M GOING TO SKIP ALL THE REST OF THIS, BUT IF WE COULD ADD THIS ITEM AND THEN THE FOLLOWING ONE CONTRACT REVIEW EXECUTION, WHICH WAS MOVED OVER TO OFFSET PROCUREMENT. IF WE CAN MOVE BOTH OF THOSE NEXT MONTH TO OUR AGENDA TO HAVE AN UPDATE ON THAT, THAT WOULD BE HELPFUL, AND THEN THE NEXT ONE, WHICH IS THE
[01:00:02]
RISK REVIEW AND CERTIFICATE OF INSURANCES THAT'S SCHEDULED TO BE COMPLETE THIS MONTH AND HAD BEEN EXTENDED, AND I WAS WONDERING IF WE HAVE AN UPDATE ON WHERE WE'RE AT.ARE WE GOING TO ACTUALLY MEET THAT DEADLINE OR WE'RE GOING TO EXTEND IT OR? NO, THIS PARTICULAR PROJECT WILL BE COMPLETE THE END OF THIS MONTH.
OKAY, SO THEN MAYBE ALL THREE OF THOSE WE COULD GET AN UPDATE ON SINCE THEY'RE ALL GBFM ORIENTED.
IF THERE'S NO OTHER QUESTIONS FOR THE BUDGET ACCOUNTABILITY.
OH, YOU DO? YES, GO AHEAD, COUNCIL MEMBER.
THANK YOU. I JUST WAS CURIOUS ON THERE IS A BREAKDOWN ON THE TEAM LATE NIGHT PROGRAM PER MONTH.
IF THE WEATHER OR THE TIMING OF THE YEAR CONTRIBUTES TO IT AND THAT WE SHOULD SEE IT KIND OF LEVEL OUT AS THE WEATHER GETS BETTER, BUT IT SEEMS LIKE WE'RE REALLY LOW ON TARGET THERE.
THANK YOU, COUNCIL MEMBER, FOR THAT COMMENT, AND THIS PARTICULAR MEASURE, IF YOU LOOK AT THE ACTIVITY FOR THE LAST SIX MONTHS OF LAST FISCAL YEAR, IT HAS BEEN TRENDING DOWN DUE TO LOW LEVELS OF PARTICIPATION.
I KNOW THAT PARKS AND RECREATION HAS HIRED A MANAGER AND THEY'VE DEVELOPED SOME MARKETING STRATEGIES TO INCREASE PARTICIPATION AS WE APPROACH THE SPRING MONTHS SO WE CAN GET YOU A BREAKDOWN OF PER MONTH.
I JUST IS THERE A PLAN TO CHANGE LOCATIONS IF THERE'S NOT A PARTICIPATION? ARE WE LOOKING TO DO ANY TYPE OF AMENDING OF THE PROGRAM MIDYEAR? I THINK THEY'RE LOOKING AT A NUMBER OF DIFFERENT STRATEGIES TO ADDRESS PARTICIPATION.
YOU'RE WELCOME. COUNCIL MEMBER BAZALDUA, I'D LOVE TO TALK TO YOU ABOUT THIS ITEM, ACTUALLY.
I THINK WE HAVE A SHARED INTEREST IN IT.
OKAY, SO IF THERE'S NO OTHER QUESTIONS ABOUT THE BUDGET ACCOUNTABILITY REPORT, WE'LL MOVE ON TO THE TECHNOLOGY ACCOUNTABILITY REPORT, AND ARE THERE ANY QUESTIONS FOR THAT ITEM? OKAY.
I'M NOT SURE IT SHOULD BE IN RED, BUT IT'S REALLY GREAT.
I DO HAVE A QUESTION FOR YOU ON PAGE NINE.
THIS IS ITEM NUMBER 23 ABOUT THE STATION ALERT SYSTEM.
IS THIS BUDGETED FOR THE CURRENT FISCAL YEAR OR ARE WE WAITING FOR THE NEXT FISCAL YEAR? CHAIR MENDELSOHN, BILL ZIELINSKI, CHIEF INFORMATION OFFICER, THANK YOU FOR THE QUESTION.
I WILL ALSO SAY THAT THE RSCSP WILL BE RELEASED NEXT THURSDAY, MARCH 30TH.
I'M EXCITED. THAT I DIDN'T HAVE TO DO MY, AND WHAT'S THE STATUS OF IT? OKAY. ANYBODY ELSE HAVE A QUESTION ABOUT THIS? YES, I'M JUST EXCITED THAT THE [INAUDIBLE] PROJECT IS COMPLETED.
SO THANK YOU FOR NOTING THAT ON HERE, AND I LIKE YOUR LITTLE CLOUD ICON, TOO.
SO THANKS. THANK YOU, CHAIR MENDELSOHN.
WELL, I THINK TECHNOLOGY IS THE ITEM THAT I'M GOING TO SAY I'M MOST FEARFUL ABOUT IN GOVERNANCE FOR CITY COUNCIL BECAUSE WE CAN'T SEE IT. SO WE KNOW WHEN SANITATION IS NOT WORKING PROPERLY.
SO, YOU KNOW, I THINK THIS HAS BEEN A REALLY BIG STEP FORWARD AND I APPRECIATE THE INFORMATION.
[01:05:07]
HELPFUL FOR ME ON A GOVERNANCE SIDE, AND I DO APPRECIATE THIS REPORT, AND I AGAIN, WANT TO COMMEND YOU FOR CONTINUING TO HELP REFINE IT TO MAKE IT MORE USEFUL. YOU ALL HAVE BOTH COME TO SIT DOWN.I'LL JUST END WITH ONE ITEM, WHICH IS WE HAD A BOND PRESENTATION AND THERE WAS NO DISCUSSION ABOUT WHAT YOU HAVE COINED OUR TECHNOLOGY DEFICIT AND IT IS NOT A SEXY ITEM.
PEOPLE WON'T EVER SEE IT UP FRONT, BUT I HAVE A FEELING THAT WE NEED TO BE INVESTING SIGNIFICANTLY IN IT, AND I HOPE THAT YOU'RE STARTING TO MAKE A LIST BECAUSE WE NEED TO PROBABLY GO BACK AND RETHINK IF WE EVEN NEED A SPECIFIC PROPOSITION ITEM JUST TO ADDRESS IT.
SO THANK YOU, CHAIR MENDELSON, FOR THAT.
THE WORK THAT WE'RE DOING NOW IN TERMS OF THE UPCOMING BUDGET, AS YOU SEE FROM THE REPORT, WE ARE IDENTIFYING THOSE SPECIFIC ITEMS WHICH ARE TECHNICAL DEBT REMEDIATION, THOSE THINGS WHICH WILL REDUCE RISK AND IMPROVE THE FUNCTIONALITY AND THE CAPABILITIES FOR OUR CITY.
AS PART OF THAT OVERALL BUDGET FORMULATION, WE ARE WORKING TO IDENTIFY WHAT THE RELATIVE HEALTH IS OF OUR VARIOUS SYSTEMS AND TO PROVIDE INFORMATION ABOUT HOW THE BUDGET CAN AND WILL IMPROVE THE HEALTH AS WELL AS PUT IN PLACE A LONG TERM PROSPECTUS AS TO WHAT IS NECESSARY TO IMPROVE THE OVERALL HEALTH AND MAINTAIN IT OVER TIME.
SO THANK YOU FOR THAT. WE HAD SOME STUDENTS JOIN US.
THERE'S AN ITEM ABOUT UPDATING TECHNOLOGY THAT I THINK HASN'T BEEN UPDATED SINCE 2014 OR 15 THAT'S FURTHER IN OUR AGENDA, AND I WOULD LOVE TO SEE HOW MANY SOFTWARE I MEAN, I DON'T KNOW IF YOU EVEN KNOW THIS ANSWER.
I'M GUESSING YOU MIGHT NOT HOW MANY SOFTWARE SYSTEMS WE HAVE IN THE CITY THAT HAVEN'T BEEN UPDATED.
SO SO, MA'AM, WE ARE ACTUALLY COMPLETING AN OVERALL INVENTORY OF ALL OF OUR SYSTEMS. WE HAVE VALIDATED THEM WITHIN OUR THE INVENTORY HAS BEEN VALIDATED WITHIN OUR ORGANIZATION AND WE'VE BEEN WORKING WITH DEPARTMENTS TO VALIDATE THAT LIST AS WELL.
AS PART OF THAT ACTIVITY WE'RE PERFORMING AN ASSESSMENT OF THE RELATIVE HEALTH THAT INCLUDES FULL ATTRIBUTION AROUND THE LAST DATES OF UPDATE.
THERE IS A CHART IN HERE ON--IT'S ON PAGE 39 THAT GIVES YOU A LITTLE BIT OF A HINT OF THAT, AND IT SPEAKS TO OUT OF OUR IT INFRASTRUCTURE DEBT, LOOKING SPECIFICALLY AT THE SERVERS ON WHICH THE SYSTEMS ARE RUNNING AND IT PROVIDES YOU A LITTLE BIT OF A GLIMPSE IN TERMS OF THE INFORMATION ABOUT THE OPERATING SYSTEMS OF THOSE SERVERS AND THE RELATIVE HEALTH AS IT RELATES TO CRITICAL, HIGH MODERATE, AND I WOULD ASK DOCTOR BRIAN GARDNER IF HE CAN GIVE A LITTLE BIT OF A BACKGROUND, BECAUSE IT'S GETTING EXACTLY TO THE QUESTION THAT YOU'RE ASKING, TAKING ACCOUNT FOR EVERY ONE OF OUR SYSTEMS, THE INFRASTRUCTURE ON WHICH IT RUNS AND THE HEALTH OF THOSE SYSTEMS TO INCLUDE INFORMATION ABOUT THE PROFILE.
BRIAN GARDNER, CHIEF INFORMATION SECURITY OFFICER.
OUR FIRST STAB AT THIS IS TO GIVE YOU WHAT WE KNOW, AND THAT IS FROM THE SERVER PERSPECTIVE OR THE INFRASTRUCTURE THAT MOST OF THE APPLICATIONS ARE RUNNING ON. SO WHAT THIS IS OUTLINING IS SHOWING YOU THAT A LOT OF OUR TECHNICAL DEBT FROM THAT PERSPECTIVE IS EITHER AGED OR IS COMING INTO AGE WHERE WE NEED TO REPLACE IT.
THIS IS A PROGRAM BECAUSE FROM DAY ONE, THE TECHNICAL BECOMES AGING AND GOING INTO DEBT.
SO WE WILL HAVE THAT THOSE NUMBERS AROUND THE APPLICATIONS AS WELL AS THE INFRASTRUCTURE ITSELF TO WHAT WE NEED TO DO AND HOW WE NEED TO GET THERE, AND IF I MAY, MA'AM, ON ITEM NUMBER 40 ON THE MAJOR PROJECTS LIST IS A PROGRAM CALLED VISUALIZATION ENGINEERING SERVICES THAT WE ARE CLOSE TO HAVING BASELINED AN AUTHORITATIVE SOURCE OF ALL OF THE CITY SYSTEMS AND SERVICES, AS WELL AS ALL THE BUSINESS COMPONENTS OR THE BUSINESS PROCESSES THAT IT SUPPORTS.
WE HAVE ALL THE UNDERLYING DATA, BUT AS WELL WE HAVE IT MAPPED OUT AND WE WOULD LOVE TO BE ABLE TO IN THE NEXT MONTH GIVE YOU ALL A TOUR OF EXACTLY HOW MANY SYSTEMS THAT WE'RE OPERATING, THE STATUS OF THOSE SYSTEMS, AND IT'S ON A VERY LARGE CHART.
[01:10:07]
THE FIRE STATION ALERT SYSTEM AND YOU'RE LIKE, WOW, IT'S RUNNING ON WHAT SYSTEM? AND THE VENDOR SAYS THEY DON'T EVEN SUPPORT IT.I MEAN, WE JUST CAN'T CONTINUE THAT WAY, AND SO THANK YOU FOR PROACTIVELY PUTTING THAT TOGETHER.
YOU'RE ALWAYS WELCOME TO BE ON THE AGENDA.
THANK YOU. ANY OTHER TECHNOLOGY ACCOUNTABILITY REPORT QUESTIONS? OKAY. THANK YOU.
OUR NEXT BRIEFING IS FORT WORTH BOND FINANCING PACKAGE.
I SAID YOU DON'T HAVE TO COME.
YOU CAN JUST DO IT VIRTUAL, BUT HERE WE ARE.
SO WHO HAS QUESTIONS ABOUT THE AIRPORT BOND.
I'M THE CHIEF FINANCIAL OFFICER THERE.
THAT WOULD BE USED FOR OUR TERMINAL COMPLEX PROJECT AND RUNWAY PROJECTS.
RIGHT NOW, WE DO NOT EXPECT THAT WE WILL NEED THAT, BUT LAST YEAR, THE CITIES GAVE US THAT TYPE OF OPTION, AND WHEN WE SAW THE MARKET RATES GOING UP, WE WERE--JUST NEED TO MAKE SURE.
I'M SORRY TO INTERRUPT, BUT CAN YOU MAKE SURE YOUR CAMERA IS ON? MIGHT NEED TO TAKE OFF THE BRIEFING MEMO ON THE SCREEN SO THAT YOUR FACE SHOWS SO THAT WE CAN COMPLY WITH THE TEXAS OPEN MEETINGS ACT.
I'M NOT SURE I KNOW EXACTLY WHY MY CAMERA IS NOT COMING ON.
OKAY. WE'RE NOT GOING TO BE ABLE TO HAVE YOU CONTINUE, THOUGH, UNTIL WE CAN DO THAT.
CHAIRWOMAN, THIS IS CARRIE IN GOVERNMENT AFFAIRS.
IT LOOKS LIKE CHRIS'S CAMERA IS ON, BUT MAY BE DIRECTED SOUTHWARD.
IT MAY ACTUALLY BE CARPETING, CHRIS.
YES. I MEAN, YOU HAVE LIKE A GRAY BERBER GOING.
[CHUCKLING] I DO NOT HAVE ANY IDEA WHAT TO DO HERE.
WE THINK YOUR CAMERA MIGHT HAVE FALLEN OFF THE COMPUTER, AND IT'S LITERALLY SHOWING US THE CARPET.
REALLY? I'M TRY ANOTHER WAY HERE.
I'M HAVING EARLY COVID FLASHBACKS.
YEAH, IT'S SHOWING THE CARPET.
THAT'S REALLY ODD, BECAUSE LET ME TRY TO SET UP A DIFFERENT GRACIOUS.
WE'RE ALL KIND OF GIGGLING, JUST SO YOU KNOW.
DO YOU HAVE ANOTHER ITEM THAT YOU COULD LET ME GET [INAUDIBLE]? I DO. SO YOU WORK ON THAT, AND WE'LL COME BACK TO YOU IN JUST A COUPLE OF MINUTES.
OUR NEXT ITEM IS GOING TO BE THE YEAR END BUDGET TO ACTUAL REPORT, ITEM G.
ARE THERE ANY COUNCIL MEMBERS WITH QUESTIONS? I ACTUALLY HAVE NONE.
OKAY. WELL, HEARING NONE, IF YOU WANT TO COME BACK TO IT, WE CAN.
I'M GOING TO GO TO ITEM H, WHICH IS THE APPOINTMENT OF THE CITY AUDITOR.
SO WE HAD A MEMO FROM THE CITY MANAGER'S OFFICE EXPLAINING HOW THIS PROCESS WORKS.
GENERALLY, GPFM WILL RECOMMEND TO THE FULL COUNCIL TO CONSIDER THIS FOR RENEWAL.
ARE THERE ANY QUESTIONS? DO WE NEED TO TAKE ANY ACTION AT THIS TIME? WE WOULD WANT TO MAKE A MOTION TO MAKE A RECOMMENDATION TO THE COUNCIL, YES.
I MOVE THAT WE NOMINATE THE INCUMBENT MARK SWANN, FOR REAPPOINTMENT FOR TWO YEARS.
THERE'S A MOTION. IS THERE A SECOND? IN FACT, WE MAY HAVE LOST QUORUM.
THERE'S COUNCIL MEMBER WEST. I APOLOGIZE.
IS THERE ANY DISCUSSION ABOUT THE MOTION? ALL THOSE IN FAVOR, PLEASE SAY AYE.
[01:15:03]
HEARING NONE. THE MOTION PASSES UNANIMOUSLY.THANK YOU. OUR NEXT ITEM IS ITEM I.
THE CITY'S FINANCIAL SYSTEM MODIFICATION AND IT SERVICES TRANSITION TO CLOUD SERVICES.
I DO HAVE A COUPLE OF QUESTIONS ON THIS ITEM.
SO WE'RE GOING TO COME BACK TO YOU RIGHT AFTER THIS ITEM.
MY FIRST QUESTION FOR YOU ABOUT THIS IS WHAT IS THE COST AND TIMELINE? COUNCILWOMAN MENDELSOHN AND THE COMMITTEE, MY NAME IS TANISHIA DORSEY.
I'M AN ASSISTANT DIRECTOR IN INFORMATION TECHNOLOGY SERVICES.
THE TIMELINE FOR THE ADVANTAGE UPGRADE IS IN TWO PHASES.
THE FIRST PHASE IS 12 MONTHS TO UPGRADE FOR THE BUDGET SOLUTION AND THEN ADDITIONAL TWO MONTHS FOR THE TRANSITION FOR THE FINANCIAL SYSTEM. SO IN TOTAL, IT'S 14 MONTHS.
THE ACTUAL COST FOR THE UPGRADE IS $11,823,000 OVERALL.
THAT INCLUDES IMPLEMENTATION COST AS WELL AS SUBSCRIPTION SERVICES FOR THE SAAS SOLUTION MIGRATION, INCLUDING FIVE YEARS FOR MAINTENANCE. OKAY, AND SO IT LOOKS LIKE 2014 FOR THE SOFTWARE.
SO HERE'S ANOTHER EXAMPLE OF WHAT WE WERE JUST TALKING ABOUT.
IS IT CURRENTLY SUPPORTED? YES, IT IS.
DOES ANYBODY ELSE HAVE ANY QUESTIONS ABOUT THIS SYSTEM? NO. OKAY, WELL, THEN LET'S GO BACK UP TO ITEM F FOR THE AIRPORT BOARD.
ABSOLUTELY, AND SORRY FOR THE CAMERA ISSUES.
I HAD A SECOND CAMERA DANGLING FROM THE BACK OF MY COMPUTER I DIDN'T KNOW ABOUT.
WE HAVE A NEW [INAUDIBLE] CENTRAL UTILITY PLANT THAT WE ARE JUST GETTING STARTED WITH.
SO WE HAVE QUITE A LARGE CAPITAL PROGRAM PLANNED FOR THE NEXT SEVERAL YEARS.
FOLLOW UP, YOU INDICATED THAT THIS FUNDING MAY NOT BE NECESSARY.
UNDER WHAT CONDITIONS WOULD YOU FIND THIS BILLION DOLLARS IN BOND PROCEEDS NECESSARY? YEAH, IT'S A GREAT QUESTION AND LET ME USE LAST YEAR AS AN EXAMPLE.
WE HAVE HISTORICALLY ASKED THE CITY COUNCIL FOR ADVANCE APPROVAL TO ISSUE SOME BONDS IF THE MARKET IS MOVING IN THE RIGHT DIRECTION OR WE FIND IT TO BE FINANCIALLY ADVANTAGEOUS, AND THAT'S WHAT HAPPENED LAST YEAR, WE ACTUALLY ISSUED NEW MONEY BONDS EARLY 1.2 BILLION BECAUSE WE SAW THE MARKET RISING , AND AS OF THE END OF LAST FISCAL YEAR, WE CALCULATED IT SAVED ABOUT $356 MILLION OVER THE LIFE OF THE BONDS FOR DEBT SERVICE , AND SO WHY I SAID I DON'T EXPECT THAT NECESSARILY TO HAPPEN THIS YEAR IS GIVEN WHERE THE INTEREST RATE MARKET IS, BUT WE WE STILL LIKE TO HAVE THE OPPORTUNITY IF WE SAW, YOU KNOW, WHERE RATES DROPPED REAL QUICK AND WE COULD GET OUT TO THE MARKET AND ISSUE AT AN ADVANTAGEOUS RATE, WE WOULD USE THAT FLEXIBILITY.
SO HOW DOES THIS PROSPECTIVE BOND FUNDING COMPARE TO THE AMOUNT OF YOUR CAPITAL NEEDS? THAT'S ABOUT ONE SIXTH OF OUR FUTURE CAPITAL NEEDS AS OF LAST YEAR'S OFFICIAL STATEMENT.
DOES THAT INCLUDE CONSTRUCTION OF A NEW TERMINAL? THAT DID NOT LAST YEAR, NO, SIR.
NOT SURE HE CAN HEAR US RIGHT AT THIS MOMENT.
[INAUDIBLE]? I'M SORRY. THANK YOU, CHRIS.
[01:20:02]
MODERN PROBLEMS. ARE THERE ANY OTHER QUESTIONS ABOUT THE AIRPORT BOND? IS THERE A MOTION TO MAKE A RECOMMENDATION TO COUNCIL? SO MOVED.SECOND. OKAY, THERE'S A MOTION AND A SECOND TO RECOMMEND TO COUNCIL TO APPROVE THE BOND.
ANY DISCUSSION? HEARING NONE. ALL THOSE IN FAVOR, PLEASE SAY AYE.
ANY. OPPOSED? MOTION CARRIES UNANIMOUSLY.
THANK YOU. WELL, WE HAVE TWO ITEMS LEFT.
THE FIRST ITEM IS ITEM J, AND THIS IS FROM THE CITY ATTORNEY'S OFFICE, AND IT IS TO ADD A NEW LEGAL COUNSEL AND THE CITY ATTORNEY'S OFFICE IS HERE IF YOU HAVE QUESTIONS.
I THINK THE MEMO IS PRETTY CLEAR ABOUT THE FORMER BOND COUNSEL TERMINATED THEIR CONTRACT AND THIS IS TO MAKE SURE WE CAN MEET OUR MWBE GOALS.
CHRISTINA [INAUDIBLE] IS FROM THE CITY ATTORNEY'S OFFICE, CHIEF OF GOVERNMENT SERVICES.
IF THERE ARE ANY QUESTIONS ABOUT THE ITEM? IS THERE A MOTION TO MAKE A RECOMMENDATION TO COUNCIL ON THIS ITEM? I'VE GOT SOME QUESTIONS. OH, YOU DO? GO AHEAD. PLEASE GO AHEAD.
YES, ALL I HAVE IS THE ATTACHMENT.
CAN YOU DESCRIBE WHY THIS ACTION IS NECESSARY? YES, THIS IS THE CO-DISCLOSURE COUNCIL.
IT'S SIMILAR TO A SUBCONTRACTED FIRM THAT HAD CONTRACTED WITH NORTON ROSE/KINTOP SMITH.
WE PROCURED THIS ITEM VIA AN RFQ BACK IN 2020, AND SINCE THEN, IN NOVEMBER OF THIS PAST YEAR, KINTOP SMITH HAS TERMINATED THE CONTRACT AND THIS IS THE REPLACEMENT FIRM FOR KINTOP SMITH, HARDWICK LAW FIRM.
SO NORTON ROSE FULBRIGHT IS THE REPLACEMENT? NO, NORTON ROSE FULBRIGHT WAS THE DISCLOSURE COUNSEL.
THEY WILL REMAIN OUR DISCLOSURE COUNSEL.
THEY'RE ALSO HERE WITH US TODAY, AND HARDWICK LAW FIRM IS GOING TO BE REPLACING THE CO-BID/MWBE FIRM. THE WAY IN WHICH THIS ITEM WAS PROCURED AS AN RFQ WAS WITH AN MWBE COMPONENT WHERE THERE WAS A SORT OF PRIMARY DISCLOSURE COUNSEL, BOND COUNSEL LAW FIRM AND AN MWBE PARTNER FIRM, AND NICOLE KINTOP SMITH OF KINTOP SMITH WAS THE ORIGINAL CO MWBE FIRM WHO HAS IN TURN TERMINATED TO GO ON TO DO OTHER THINGS, AND NORTON ROSE IS BRINGING ON A NEW MWBE PARTNER FIRM.
YES, SIR. IS THERE A MOTION TO MAKE A RECOMMENDATION TO COUNCIL? SO MOVED. SECOND.
THERE'S A MOTION AND A SECOND.
IS THERE ANY DISCUSSION ABOUT THE MOTION? HEARING NONE. ALL THOSE IN FAVOR, PLEASE SAY AYE.
AYE. ANY OPPOSED? MOTION CARRIES UNANIMOUSLY.
THANK YOU. SO THE LAST ITEM IS THE--WELL, THERE'S TWO.
APPROVED POSITION HEADCOUNT AND OVERTIME USAGE, AND THAT'S THE REPORT THAT LOOKS LIKE THIS.
YES. ARE THERE ANY QUESTIONS ABOUT THIS REPORT? COUNCIL MEMBER WILLIS? YES, I HAD A QUESTION ABOUT THE OFFICE OF COMMUNITY CARE LINE, AND I UNDERSTAND THAT WE'VE GOT 160.
OH, I'M SORRY; I'LL GIVE YOU A MINUTE.
DOES THE GRANT COVER THE OVERTIME OR HOW DOES THAT ALL WORK? GOOD AFTERNOON, JACK IRELAND, CFO.
IF THERE'S OVERTIME, THE GRANTS PAY FOR THAT AS WELL.
OKAY. SO WHY DO WE HAVE SO MUCH OVERTIME? I MEAN, I GUESS I DIDN'T DO THE MATH ON ACROSS 163 POSITIONS, BUT DO WE KNOW WHY WE HAVE SO MUCH? I WOULD HAVE TO FOLLOW UP WITH THE DEPARTMENT ABOUT THEIR OPERATIONAL NEEDS AND WHY THEY USED 5000 HOURS OF OVERTIME.
[01:25:05]
ARE THERE ANY OTHER QUESTIONS ON THAT? I HAVE SOME. SO IN THAT ONE, IT'S ABOUT 31 HOURS PER EMPLOYEE PER MONTH OF OVERTIME.I'M NOT SURPRISED THAT COUNCIL MEMBER WILLIS IS THE ONE WHO ASKED THAT QUESTION.
SO I WOULD APPRECIATE IF YOU COULD FIND OUT A LITTLE BIT MORE.
SURE. SO THERE'S A COUPLE OF ONES THAT I'D LIKE TO GO THROUGH.
I THINK FOR PEOPLE ON PUBLIC SAFETY, IT WOULDN'T SURPRISE THEM TO SEE THAT ACTUALLY, INSTEAD OF POLICE OVERTIME BEING OUR LARGEST BUCKET, IT'S ACTUALLY DFR OVERTIME BUT I'M NOT SURE THE REST OF THE COUNCIL REALIZES THAT, AND UNFORTUNATELY, WELL, WE ALSO HAVE A BIG DEFICIT IN THE NUMBER OF OPEN POSITIONS IN DFR, WHICH IS OF COURSE DRIVING THE OVERTIME, BUT WHEN YOU DO THE MATH, THE 344 937,000 HOURS THAT THEY'VE ACCUMULATED YEAR TO DATE, I MEAN, ROUGH MATH, YOU'RE TALKING ABOUT 171 HOURS OF OVERTIME PER EMPLOYEE IF ALL OF THEM WERE HOURLY.
IT'S A MASSIVE AMOUNT, AND I THINK IT'S IMPORTANT FOR THE FULL COUNCIL TO UNDERSTAND WHAT WE'RE REALLY ASKING OF PEOPLE WHO HAVE NO MARGIN FOR ERROR, AND SO I'M VERY CONCERNED ABOUT THAT NUMBER, AND IF I MAY ADD ON THAT ONE, THAT IS ONE THING THAT YOU WOULD HAVE SEEN IN THE BUDGET ACCOUNTABILITY REPORT FOR THE LAST SEVERAL MONTHS.
THE AMOUNT THAT WE'RE SPENDING ON OVERTIME, ESPECIALLY IN THE FIRE DEPARTMENT, THE POLICE DEPARTMENT HAS BEEN ABLE TO OFFSET THEIR OVERTIME EXPENSE WITH SAVINGS IN SALARIES PRETTY MUCH ONE FOR ONE, BUT IN THE FIRE DEPARTMENT, THAT'S NOT THE CASE.
THEY HAVE MORE VACANCIES THAT ARE JUST DRIVING THE OVERTIME.
YES, AND CAUSING THEM TO GO OVER BUDGET AS A RESULT OF IT, WHICH YOU SPOKE OF EARLIER, AND I BELIEVE WE HAVE A DFR RECRUITING AUDIT COMING VERY SOON, THAT I THINK ALL OF THESE ISSUES WILL COME TOGETHER, BUT I'LL JUST SAY AGAIN, VERY ROUGH MATH, YOU KNOW, FOR DFR, WE'RE SAYING 171 PER EMPLOYEE, BUT DPD 77.
SO IT'S JUST A MASSIVE NUMBER.
SOME OTHER ONES THAT ALSO SEEMED OUT OF WHACK FOR PUBLIC WORKS, 65,946 HOURS OF OVERTIME, BUT YET WHEN YOU LOOK AT THE BUDGET ACCOUNTABILITY REPORT OR THIS MORNING OR I GUESS IT WAS YESTERDAY AT OUR TRANSPORTATION COMMITTEE, PUBLIC WORKS HAS ONLY COMPLETED LESS THAN 8% OF THEIR BUDGETED PROJECTS.
SO IF THEY'VE COMPLETED SO LITTLE OF THEIR BUDGETED PROJECTS, HOW IS IT THAT THEY HAVE SO MUCH OVERTIME? AGAIN, AN OPERATIONAL QUESTION THAT I'LL BE HAPPY TO GET YOU ANSWERS FOR ALONG WITH CULTURAL AFFAIRS.
BECAUSE AGAIN, SORT OF, YOU KNOW, ROUGH MATH, ASSUMING THEY'RE ALL NONEXEMPT EMPLOYEES, THAT'S ABOUT 40 HOURS OF OVERTIME EVERY MONTH FOR EVERY EMPLOYEE. SO THE NEXT ITEM, WHICH IS ANOTHER SHOCKER, IS DALLAS WATER UTILITIES.
THEY HAVE A COUPLE HUNDRED JOB OPENINGS, IT LOOKS LIKE, BUT AGAIN, WHEN YOU DO THE MATH OF 190,000 HOURS OF OVERTIME, 155 HOURS PER MONTH PER EMPLOYEE, ASSUMING THEY'RE ALL NON-EXEMPT.
SO WE KNOW THEY'RE NOT ALL NON-EXEMPT.
YOU DO THE ROUGH MATH, ABOUT 86 HOURS OF OVERTIME PER EMPLOYEE.
I THINK IT'S BECAUSE THEY HAVE A LOW NUMBER OF EMPLOYEES, BUT JUST GENERALLY ON THEM COVERING VACANCIES, MEETING THE OPERATIONAL DEMANDS OF THE DEPARTMENT, TRYING IN THAT PARTICULAR CASE, TRYING TO KEEP SANITATION TRUCKS RUNNING JUST REQUIRES THE OVERTIME WHEN THEY'RE NOT STAFFED ADEQUATELY.
OKAY. SO SPEAKING OF STAFFED ADEQUATELY, WHEN I WAS FIRST ELECTED, WE WOULD ROUGHLY SAY THERE'S ABOUT 13,000 EMPLOYEES IN THE CITY OF DALLAS, AND I DIDN'T ASK THE NUMBER SPECIFICALLY WAS THAT POSITIONS APPROVED OR THAT WAS ACTUALLY FILLED.
I KNOW THIS TOOK A LOT OF WORK FOR YOU TO PUT TOGETHER.
I WOULD LOVE TO SEE SOMETHING OVER TIME BECAUSE MY QUESTION IS, SO IF WE SAY TODAY OR ROUGHLY TODAY, THERE'S 12,500 THAT ARE FILLED, BUT YET WE'VE APPROVED ALMOST 16,000, DID WE ADD 3000 NEW POSITIONS OR I MEAN, LIKE I WOULD LIKE TO ACTUALLY KNOW.
[01:30:01]
IF I CAN MAKE ONE COMMENT ABOUT THAT, WELL, I GUESS TWO COMMENTS.NO, WE DIDN'T ADD 3000 POSITIONS.
SO IT'S NOT THAT, BUT A POSITION, IF IT'S A PART TIME POSITION, IF IT'S A SEASONAL POSITION, REGARDLESS OF HOW MUCH IT IS FUNDED FOR, IT COUNTS AS ONE, AND SO WE LOOK AT FTES, WHICH IS A FACTOR OF HOW MUCH OF A POSITION WE FUND.
SO IN THIS PARTICULAR CASE THIS YEAR, ALTHOUGH WE HAVE NEARLY 16,000 APPROVED POSITIONS, THERE ARE 14,700 APPROXIMATELY APPROVED FTES.
NOW THE FTE COUNT INCLUDES YOUR FULL TIME, PART TIME, SEASONAL, AND IT ALSO INCLUDES OVERTIME FTES.
SO THAT'S A FULL LOOK OF THE AMOUNT OF STAFFING THAT WE FUND, AND SO THAT IS THAT NUMBER IS 14,700. SO WHEN YOU ADD THAT OVERTIME FTE, THOUGH, THAT REALLY CORRUPTS THAT NUMBER TO UNDERSTAND WHAT YOU'RE REALLY TALKING ABOUT BECAUSE YOU'RE CERTAINLY NOT ADDING A BENEFIT PLAN FOR A, FOR THAT, AND SO WE COULD TEASE OUT FOR YOU PROBABLY THE FULL TIME FTES VERSUS THE OVERTIME FTES FOR YOU TO BE ABLE TO SEE THAT BETTER.
OKAY, SO I WOULD LIKE TO UNDERSTAND A LITTLE BETTER.
MY OTHER QUESTION FOR YOU IS ON THE GRANT HEADCOUNT, 313 POSITIONS.
I'M SORRY, HEADCOUNT IS REAL PEOPLE.
ARE THOSE INCLUDED IN OUR BUDGET NUMBERS? LIKE VERY OFTEN WE'LL SEE IN THE BUDGET BOOK WHERE IT SAYS THERE'S OTHER POSITIONS THAT ARE GRANT FUNDED AND THEY DON'T SEEM TO BE INCLUDED BECAUSE IT'S NOT GENERAL FUND, AND SO I'M WONDERING WHERE WE WOULD EVER SEE THAT.
THE ADDITIONAL RESOURCES AND THE GRANT FUNDS ARE NOT INCLUDED IN OUR COUNT AND THAT IS AN IMPROVEMENT THAT WE NEED TO MAKE TO BE TRANSPARENT ABOUT THAT RATHER THAN JUST MAKING THE NOTE THAT IT'S NOT INCLUDED.
SO THERE'S SOME CLEANUP REQUIRED FOR THAT.
THAT'S WHY FOR THIS PURPOSE, I KEPT THEM SEPARATE UNTIL WE CAN DO THAT WORK, AND I APPRECIATE THAT.
YOU KNOW, I LOVE THE WAY THEY ADDED THE LITTLE INFORMATION BOX IN THE AUDIT AND A LITTLE INFORMATION BOX, ESPECIALLY FOR SOMETHING LIKE OFFICE OF COMMUNITY CARE, WHERE SO MUCH OF THAT WORK IS DONE BY GRANT FUNDED FOLKS MIGHT HELP GIVE US BETTER CONTEXT, AND CERTAINLY YOU'VE BEEN AT MANY BUDGET MEETINGS FOR DISTRICT 12 WHERE PEOPLE HAVE ASKED ABOUT, WELL, ARE WE FUNDING HOMELESSNESS ENOUGH? BUT THEY'RE NOT UNDERSTANDING THAT THERE'S A LOT OF MONEY THAT'S COMING IN THAT'S NOT FROM THE GENERAL FUND, AND THAT'S GENERALLY WHAT WE TALK ABOUT.
SO AGAIN, PUTTING SOME SORT OF BOX THAT SAYS, HEY, YOU KNOW, SAME THING FOR ENVIRONMENTAL AND OTHER AREAS, CDBG FUNDING THAT WE CAN SHOW PEOPLE SORT OF A FULLER PICTURE OF, BUT WAIT, DON'T FORGET, THERE'S ALL THESE OTHER PLACES WHERE THERE'S FUNDING THAT'S OUTSIDE OF GENERAL FUND.
ADDING THAT TO THE BUDGET, THIS COMING BUDGET, WOULD BE VERY HELPFUL.
YES, MA'AM. THANK YOU SO MUCH.
ARE THERE ANY OTHER QUESTIONS ABOUT THIS MEMO? NO. THANK YOU FOR DOING THIS WORK, AND I KNOW IT TOOK A LITTLE TIME, BUT IT WAS HELPFUL FOR ME.
SORRY ABOUT THAT. OKAY, SO THE LAST THING IS THE FORECAST.
ARE THERE ANY QUESTIONS ON THAT? OKAY, WELL, I JUST WANT TO POINT OUT IT IS ONLY 2:37 AND THE MEETING IS OFFICIALLY
ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.