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ATTORNEY'S OFFICE[Dallas Commission on Disabilities on February 28, 2023]
AND UH, I WANTED TO KNOW IF THE MEMBERS HAD HAD AN OPPORTUNITY TO REVIEW ETHICS 12 A.THAT SHOULD HAVE BEEN SENT TO EVERYONE LAST WEEK.
UH, WHAT ABOUT THOSE OF YOU VIRTUALLY? DID YOU GET A CHANCE TO, TO READ IT? I HAVE.
I DID NOT BECAUSE I HAVE COVID, BUT I'VE SERVED ON SET.
WELL, I'M GOING TO GO THROUGH, UM, A SHORT SUMMARY OF THE PRESENTATION TO WHAT THERE YOU OF WHAT'S THERE.
UM, WHEN YOU FILL UP TO REVIEWING IT, YOU'LL HAVE YOUR OWN PERSONAL COPY AND YOU CAN GO THROUGH IT AND I WILL ANSWER ANY QUESTIONS THAT, UH, THE MEMBERS MAY HAVE, UH, AFTER I GO THROUGH THE ETHICS PRESENTATION.
SO IF YOU COULD HOLD ALL OF YOUR QUESTIONS UNTIL THE END, THAT WOULD BE HELPFUL.
CHAPTER 12 A IS THE CODE OF ETHICS.
YES, STATEMENT OF PURPOSE THAT THE CITY POLICY FOR CITY OFFICIALS TO REMAIN INDEPENDENT, IMPARTIAL, AND RESPONSIBLE CITY OFFICIALS.
ASSUME THE PUBLIC PUBLIC'S TRUST AND SHALL RESPECT THE VALUE AND DIGNITY TO REHAUL INDIVIDUALS AND SHALL COMMIT TO THE PUBLIC GOOD AMONG OTHER PRINCIPAL.
PLEASE FORGIVE MY, UH, HOARSENESS.
PAGE SEVEN, FIDUCIARY DUTY IN THE PERFORMANCE OF OFFICIAL DUTIES.
CITY OFFICIALS AND EMPLOYEES SHALL FOR FULFILL A FIDUCIARY DUTY TO THE CITY.
IN OTHER WORDS, TO ACT IN THE CITY'S BEST INTEREST.
PAGE EIGHT, STANDARDS OF BEHAVIOR.
WE ARE REQUIRED TO OPERATE WITH INTEGRITY, UPHOLD ALL LAWS AND REGULATIONS TO PROTECT AND ENHANCE THE CITY'S ABILITY TO ACCOMPLISH ITS MISSION.
TREAT OTHERS WITH RESPECT VIA RESPONSIBLE STEWARD OF TAXPAYER RESOURCES.
TAKE NO ACTION THAT COULD PERSONALLY BENEFIT THE CITY OFFICIAL OR EMPLOYEE.
AVOID EVEN THE APPEARANCE OF A CONFLICT OF INTEREST OR IMPROPRIETY.
CONSIDERED THE PUBLIC PERCEPTION OF PERSONAL AND PROFESSIONAL ACTIONS.
STRIVE FOR PERSONAL AND PROFESSIONAL GROWTH.
NEXT PAGE, STANDARDS OF CIVILITY.
WE MUST ACCORD THE UTMOST RESPECT AND COURTESY TO EACH OTHER.
CITY OFFICIALS, EMPLOYEES, THE PUBLIC AND PERSONS DOING BUSINESS WITH THE CITY.
MAKE NO COMMENTS OR TAKE ACTIONS THAT ARE ABUSIVE, BELLIGERENT, CRUDE, PERSONAL ATTACKS UPON CHARACTER, PROFANE, SLANDEROUS, OR THREATENING.
WE ARE TO PRESERVE ORDER AND DECOR, TREAT CITIES EMPLOYEES AS PROFESSIONALS WITHOUT INTERFERING WITH THE WORK OF CITY EMPLOYEES OR IMPAIRING THE ABILITY OF CITY EMPLOYEES.
TO IMPLEMENT CITY COUNCIL POLICIES, WE MUST NOT INFLUENCE CITY EMPLOYEES IN THE MAKING OF RECOMMENDATIONS OR DECISIONS CRITICIZING A CITY EMPLOYEES PERFORMANCE IN PUBLIC OR BERATING OR ADMONISH.
CITY OFFICIALS SHALL WORK THROUGH THE CITY MANAGER, CITY SECRETARY, CITY ATTORNEY, CITY AUDITOR OR INSPECTOR GENERAL AND APPLICABLE DEPARTMENT DIRECTOR TO OBTAIN INFORMATION OR REQUEST ASSISTANCE WITH PROJECTS RATHER THAN CONTAINING, RATHER THAN CONTACTING CITY EMPLOYEES DIRECTLY.
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TO PROFESSIONAL AND ADMINISTRATIVE ASSISTANCE TO THE MAYOR AND THE CITY COUNCIL BECAUSE INDEPENDENT ADVICE FROM BOARDS AND COMMISSIONS IS ESSENTIAL TO THE PUBLIC DECISION MAKING PROCESS.CITY COUNCIL MEMBERS SHALL NOT USE THEIR POSITION TO INFLUENCE THE DELIBERATIONS OR DECISIONS OF BOARDS AND COMMISSIONS.
DEMAND THAT BOARD OR COMMISSION MEMBERS VOTE AS REQUESTED BY THE CITY COUNCIL MEMBER OR THREATEN BOARD OR COMMISSION MEMBERS WITH REMOVAL.
PAGE 14, WE HAVE AN ANTI-DISCRIMINATION POLICY, DISCRIMINATION BASED ON RACE, ETHNICITY, COLOR, AGE, RELIGION, MARITAL OR PARENTAL STATUS, SEX, SEXUAL ORIENTATION, GENDER IDENTITY AND EXPRESSION, GENETIC CHARACTERISTICS, NATIONAL ORIGIN, DISABILITY, MILITARY OR VETERAN STATUS.
POLITICAL OPINIONS OR AFFILIATIONS OR ANY OTHER LEGALLY PROTECTED CHARACTERISTIC OR STATUS IS PROHIBITED.
IT IS AN OFFENSE TO RETALIATE AGAINST ANY PERSON FOR FILING AN ETHICS COMPLAINT OR FOR TESTIFYING, ASSISTING, OR OTHERWISE PARTICIPATING IN AN ETHICS PROCEEDING OR HEARING.
A CITY OFFICIAL OR EMPLOYEE SHALL NOT KNOWINGLY ASSIST OR INDUCE ANY PERSON TO VIOLATE CHAPTER 12 A.
A CITY OFFICIAL OR EMPLOYEE SHALL NOT VIOLATE CHAPTER 12 A THROUGH THE ACTS OF ANOTHER PERSON.
NO PERSON SHALL INTENTIONALLY OR KNOWINGLY INDUCE ATTEMPT TO INDUCE CONSPIRE WITH A OR ASSIST OR ATTEMPT TO ASSIST ANOTHER PERSON TO VIOLATE CHAPTER 12 A.
WE ARE OBLIGATED TO REPORT ANY CONDUCT THAT YOU KNOW TO BE A VIOLATION OF TRA CHAPTER 12 A TO THE INSPECTOR GENERAL, INCLUDING TO THE IGS BROAD WASTE AND ABUSE HOTLINE.
FAILURE TO REPORT IS A VIOLATION IN ITSELF.
NEXT PAGE, CONFLICTS OF INTEREST.
WE MAY NOT SOLICIT, ACCEPT, OR AGREE TO ACCEPT ANY GIFT, FAVOR, BENEFIT OR SERVICE THAT REASONABLY TENDS OR IS INTENDED TO INFLUENCE OR REWARD YOUR OFFICIAL CONDUCT.
WE MAY NOT ACCEPT CASH, OPEN LOOP, OPEN LOOP, GIFT CARD, CHECK OR NEGOTIABLE INSTRUMENT FROM ANYONE DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY.
NEXT PAGE, THERE ARE EXCEPTIONS.
REIMBURSEMENT FOR REASONABLE TRAVEL EXPENSES, PUBLIC AWARD FOR PUBLIC SERVICE LOAN FROM A LENDING INSTITUTION, SCHOLARSHIP OR FELLOWSHIP ADMISSION TO AN EVENT RELATING TO OFFICIAL DUTIES, GIFTS OF A NOMINAL VALUE UNDER $50, CEREMONIAL PROTOCOL, GIFT, HONORARIUM, MEALS, TRAVEL, LODGING OR ENTERTAINMENT UNDER CERTAIN CIRCUMSTANCES AND TICKETS THAT DO NOT VIOLATE THE GENERAL RULE, ONE MUST NOT TAKE OR REFRAIN FROM TAKING OFFICIAL ACTION THAT YOU KNOW WILL RESULT IN A PERSONAL BENEFIT TO A RELATIVE OR A PERSON WITH WHOM YOU HAVE A FINANCIAL BUSINESS RELATIONSHIP.
YOU MUST RECUSE YOURSELF AND DISCLOSE THIS CONTACT.
A PERSONAL BENEFIT IS DEFINED AS ANY BENEFIT KNOWINGLY SOLICITED, ACCEPTED OR AGREED TO BE ACCEPTED BY ANOTHER FOR THE PURPOSE OF INFLUENCING HOW A CITY OFFICIAL OR EMPLOYEE PERFORMS OR REFRAINS FROM PERFORMING AN OFFICIAL ACTION.
THERE ARE EXCEPTIONS TO THE PERSONAL BENEFIT TO OTHERS AS WELL.
THEY ARE SALARIES, COMPENSATION,
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OR EMPLOYEE BENEFITS, CAMPAIGN OR POLITICAL CONTRIBUTIONS, HOSPITALITY UNRELATED TO OFFICIAL BUSINESS, PUBLIC AWARD OR REWARD, CEREMONIAL SYMBOLS OF RECOGNITION LOAN FROM A LENDING INSTITUTION, COMPLIMENTARY COPIES OF TRADE, PUBLICATIONS, LOCATIONS, ANYTHING OF VALUE RECEIVED AS A DEVICE REQUEST OR INHERITANCE.NEXT PAGE, YOU MAY NOT ACQUIRE AN INTEREST, ECONOMIC OR OTHERWISE IN ANY MATTER IF YOU KNOW THAT THE INTEREST WILL BE AFFECTED BY THE IMPENDING OFFICIAL ACTION OR THAT IS AFFECTED BY AN OFFICIAL ACTION OF THE CITY FOR A PERIOD OF ONE YEAR AFTER THE DATE OF THE OFFICIAL ACTION.
RECIPROCAL FAVORS, YOU MAY NOT ENTER INTO ANY, UH, YOU MAY NOT ENTER INTO ANY AGREEMENT OR UNDERSTANDING WITH ANY OTHER PERSON.
THAT OFFICIAL ACTION BY YOU WILL BE REWARDED OR RECIPROCATED BY THAT PERSON.
BENEFITS TO PREVIOUS EMPLOYERS.
YOU MAY NOT WITHIN 12 MONTHS OF ENTERING CITY EMPLOYMENT OR SERVICE, AWARD A CONTRACT OR PARTICIPATE IN A MATTER OF BENEFITING YOUR FORMER EMPLOYER.
NEXT PAGE, ONE MAY NOT TAKE OFFICIAL ACTION ON OR OTHERWISE PARTICIPATE IN A MATTER IF YOU HAVE AN OWNERSHIP INTEREST, A LEASE OR OTHER ECONOMIC INTEREST AND PROPERTY WITHIN THE NOTIFICATION AREA OF A ZONING CASE, INCLUDING BOARD OF ADJUSTMENT AND AUTHORIZED HEARINGS AND ALIGNMENT OF THOROUGH AFFAIRS.
AN ECONOMIC INTEREST INCLUDES BUT IS NOT LIMITED TO LEGAL OR EQUITABLE PROPERTY.
INTEREST IN LAND, CHATTELS AND INTANGIBLES AND CONTRACTUAL RIGHTS, HAVING MORE THAN PAID MINIMUM VALUE.
DONATIONS TO THE CITY ARE ENCOURAGED, BUT DONORS SHOULD NOT EXPECT ANY REWARD, RECIPROCAL BENEFIT OR INFLUENCE.
YOU MAY NOT SOLICIT, ACCEPT, OR AGREE TO ACCEPT ANY DONATION THAT REASONABLY TENDS OR IS INTENDED TO INFLUENCE OR REWARD.
OFFICIAL CONDUCT DONATIONS MADE TO THE CITY MAY NOT BE EARMARKED OR USED BY SPECIFIC CITY COUNCIL MEMBERS.
ONE SHALL NOT APPOINT OR INFLUENCE APPOINTMENT OF A RELATIVE OR EMPLOYMENT OR TO A QUASI-JUDICIAL BOARD OR COMMISSION.
YOU CANNOT BE THE IMMEDIATE SUPERVISOR OF ANY RELATIVE.
NEXT PAGE, CONFIDENTIAL INFORMATION.
A CITY OFFICIAL OR EMPLOYEE SHALL NOT USE YOUR POSITION TO OBTAIN OR ACQUIRE INFORMATION FOR ANY PURPOSE OTHER THAN YOUR OFFICIAL JOB RESPONSIBILITIES.
KNOWINGLY DISCLOSE ANY CONFIDENTIAL INFORMATION, KNOWINGLY DISCLOSE TO A MEMBER OF THE PUBLIC THE CERTIFIED AGENDA, THE RECORDING OR THE DISCUSSION HAD WITHIN A CLOSED MEETING.
NEXT PAGE, ONE MUST NOT ASSERT THE PRESTIGE OF THE CITY'S OFFICIAL POSITION FOR THE PURPOSE OF ADVANCING A PRIVATE INTEREST STATE.
OR IMPLY THAT THE CITY OFFICIAL CAN INFLUENCE CITY ACTION ON ANY BASIS OTHER THAN THE MERITS OR REPRESENT ANY PERSON, GROUP, OR ENTITY OTHER THAN THEMSELVES OR THEIR RELATIVE IN ANY LITIGATION TO WHICH THE CITY IS A PARTY.
IF THE INTEREST OF THAT PERSON, GROUP, OR ENTITY ARE ADVERSE TO THE INTEREST OF THE CITY.
AND THE MATTER IS SUBSTANTIALLY RELATED TO THE OFFICIAL'S DUTY TO THE CITY CONFLICTING OUTSIDE EMPLOYMENT.
ONE MAY NOT SOLICIT EXCEPT ENGAGE IN CONCURRENT OUTSIDE EMPLOYMENT THAT COULD REASONABLY IMPAIR INDEPENDENCE OF JUDGMENT IN PERFORMANCE OF OFFICIAL DUTIES.
THIS DOES NOT APPLY IF IT IS THE OFFICIAL'S PRIMARY SOURCE OF INCOME.
ONE MAY NOT USE CITY FACILITIES, PERSONNEL, EQUIPMENT, OR SUPPLIES FOR PRIVATE PURPOSES, INCLUDING POLITICAL PURPOSES.
ONE MAY NOT APPLY OR OBTAIN AN INCENTIVE OFFERED
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BY THE CITY UNLESS THE INCENTIVE IS AVAILABLE TO THE GENERAL PUBLIC.NEXT PAGE, ONE MAY NOT USE YOUR POSITION WITH THE CITY ON BEHALF OF A CANDIDATE OR OR FOR AN ENDORSEMENT.
BOARD AND COMMISSION MEMBERS MAY LEND THEIR NAME AS LONG AS THEIR OFFICE HELD IS NOT USED.
ONE MAY NOT SOLICIT OR RECEIVE CONTRIBUTIONS FOR A CANDIDATE, POLITICAL PARTY OR POLITICAL COMMITTEE.
ONE MAY NOT INFLUENCE A SUBORDINATE TO PARTICIPATE IN AN ELECTION CAMPAIGN OR REFRAIN FROM ENGAGING IN ANY LAWFUL POLITICAL ACTIVITY.
NEXT PAGE, ONE MAY NOT PARTICIPATE IN THE NEGOTIATION OF CONTRACTS WITH A FORMER EMPLOYER DURING THEIR FIRST YEAR OF SERVICE WITH THE CITY.
ONE MAY NOT DIRECTLY OR INDIRECTLY COMMUNICATE WITH MEMBERS OF A QUASI-JUDICIAL, JUDICIAL BOARD OR COMMISSION ON ANY MATTER PENDING BEFORE THAT BOARD OR COMMISSION.
NEXT PAGE, MY APOLOGIES FOR THE INTERRUPTION.
UM, WE HAVE SOMEONE WITH THEIR CAMERA OFF TO MAKE SURE WE STAY WITHIN QUORUM.
OH, SORRY, MY PHONE KICKED ME OUT AND SO I HAD TO GET BACK ON THE COMPUTER.
IS IT, ARE YOU TALKING ABOUT ME? OH.
NOW I HAVE THE OPTION TO START THE VIDEO.
SO AS A REMINDER, IN ORDER FOR YOU TO BE CONSIDERED PRESENT FOR THE MEETING TODAY, YOU HAVE TO KEEP YOUR CAMERA TURNED ON.
WE HAVE TO BE ABLE TO SEE YOU.
PLEASE PROCEED IF YOUR CONDUCT OR ACTION ON A MATTER WOULD VIOLATE ANY SECTION OF ARTICLES, TWO OR THREE, WHICH ADDRESS, CONDUCT AND CONFLICTS.
YOU MUST RECUSE AND DISCLOSE REFR REFRAIN FROM PARTICIPATION, PARTICIPATION IN THE MATTER, INCLUDING DISCUSSIONS.
AND YOU MUST FILL OUT A FORM AND PRESENT THAT TO THE CITY SECRETARY'S OFFICE.
IF YOU WOULD MOVE TO PAGE 39, PLEASE.
CCPC MEMBERS, UM, MUST REPORT GIFTS WITH A MONETARY VALUE OF $300 OR MORE, EXCLUDING GIFTS OF PERISHABLE FOOD OR BEVERAGES OF AN ESTIMATED VALUE OF 100 OR LESS.
THEY MUST REPORT QUARTERLY CPC MEMBERS AS FAR AS DONATIONS ARE CONCERNED, MUST REPORT, UH, THE DONATION AND THAT HAS TO BE FILED IN ADDITION TO ANY OTHER DOCUMENTATION REQUIRED FOR THE DONATION.
REPORTING IS NOT REQUIRED FOR DONATIONS TO THE CITY OF MONEY, REAL ESTATE PRODUCTS OR SERVICES WITH A MONETARY VALUE OF LESS THAN A THOUSAND DOLLARS.
EXCEPT THAT REPORTING IS REQUIRED FOR DONATIONS FROM A SINGLE SOURCE IN A SINGLE YEAR WITH A CUMULATED VALUE OF $1,000 OR MORE.
THAT MUST BE REPORTED QUARTERLY TO THE CITY SECRETARY'S OFFICE AND WITHIN 30 DAYS OF THE CITY MANAGER.
FAILURE TO TIMELY FILE A REPORT REQUIRED UNDER ARTICLE SIX IS A VIOLATION OF CHAPTER 12 A AS IS THE FILING OF A REPORT WITH INCORRECT, MISLEADING OR INCOMPLETE INFORMATION.
NEXT PAGE, CITY ATTORNEY'S OFFICE, DIVISION OF THE INSPECTOR GENERAL AND OUTSIDE LEGAL COUNSEL.
THE CITY ATTORNEY'S OFFICE ACTS AS THE LEGAL COUNSEL TO THE ETHICS ADVISORY COMMISSION.
UM, I WILL GET YOU YOUR QUESTIONS IF YOU HAVE ANY SHORTLY.
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UH, WE'RE GOING TO, UH, SUMMARIZE CHAPTER EIGHT RIGHT NOW SINCE WE ARE THE REST OF THE TIME.UH, REALLY QUICKLY IN, IN ORDER OF THE AGENDA, UM, WITH THE CHAPTER 12 BEING INTRODUCED, UM, TO THE COMMISSIONS.
UH, THANK YOU FOR YOUR PRESENTATION.
AND I DID HAVE A QUESTION IN REFERENCE TO, UH, CHAPTER 12 A AND THEN WANTED TO GIVE THE COMMISSIONERS BY DISTRICTS IF THEY HAD A QUESTION TO ASK YOU PRIOR TO GOING INTO CHAPTER EIGHT.
IF IT MAY PLEASE THE COMMISSIONER CHAIR.
UM, WE HAVE A CONFLICT WITH, UM, THE GENTLEMAN FROM THE CITY ATTORNEY'S OFFICE WHO CAN PRESENT ON CHAPTER EIGHT.
AND HE HAS TO LEAVE, UH, SHORTLY BEFORE THREE.
SO IF YOU, UM, WITH YOUR PERMISSION, WE ARE REQUESTING THAT WE MOVE FORWARD WITH CHAPTER EIGHT AND THEN WE WOULD BE HAPPY TO ANSWER YOUR QUESTIONS ON CHAPTER 12.
OTHERWISE WE WILL LOSE HIM AND NOT HAVE CHAPTER EIGHT AT ALL TODAY.
SO LET ME ADDRESS THE COMMISSIONERS AS WELL BECAUSE WHAT I DON'T WANT IS FOR THEM TO LOSE TRANSITION OF THE QUESTIONS THEY MAY HAVE.
AND THEN IF YOU LEAVE, NOT BE ABLE TO HAVE THOSE QUESTIONS ANSWERED FOR CHAPTER EIGHT AS WELL.
UM, I DO HAVE A QUESTION AS CHAIR IN REFERENCE TO CHAPTER 12, A AND STATEMENT OF PURPOSE BEHAVIOR INCIVILITY.
I DIDN'T SEE OR HEAR, UM, INCIVILITY AND INCLUSION STATEMENT FOR PERSONS OF DISABILITIES AND PEOPLE OF DISABILITIES.
WOULD THAT ALSO BE INCLUDED? PERSONS WITH DISABILITIES WOULD ALSO BE INCLUDED.
IF THERE IS ANY OTHER COMMISSIONER IN ORDER OF DISTRICT, I FIRST WANT TO ADDRESS MY CO-CHAIR, UH, MR. CA CALL CALLING.
IF HE DOES HAVE A QUESTION, THEN PLEASE PROCEED.
THANK YOU FOR YOUR, UH, THOUGHTFUL PRESENTATION.
THE MEETING MAY CONTINUE TO PROCEED.
ARE THERE ANY OTHER QUESTIONS FROM ANY OTHER COMMISSIONER IN THE ORDER OF THE DISTRICT OF DISTRICT ONE, DISTRICT TWO, DISTRICT NINE, DISTRICT 10 OR 12? I DO SEE ONE OF THE COMMISSIONERS, I BELIEVE IS COMMISSIONER WHITE WITH DISTRICT NINE HAS A QUESTION.
UH, ARE WE SUPPOSED TO BE SEEING SOMETHING? I KEEP HEARING HER REFER TO PAGES BEING TURNED, BUT I DON'T SEE ANYTHING.
THERE WAS, THERE WAS A LINK PROVIDED TO EACH COMMISSIONER FOR REVIEW FOR THE CHAPTER 12, A CODE OF ETHICS.
AND FOR THOSE WHO WERE UNABLE TO REVIEW, UM, SHE DID PROVIDE A SUMMARY.
SHE BEING MISSED BY AND BEVERLY.
SINCE THERE ARE NORMAL QUESTIONS, WE CAN PROCEED TO, UM, THE NEXT ITEM ON THE AGENDA AND STAFF BRIEFINGS, WHICH IS CHAPTER EIGHT.
HI, I'M BERT VANDENBERG, UH, WITH THE CITY ATTORNEY'S OFFICE AND WITH THE MIRACLE OF MODERN TECHNOLOGY.
WELL, WELL, I LOAD, UM, BURT VANDENBERG, UH, WITH THE ASSISTANCE, UH, WITH THE CITY ATTORNEY'S OFFICE.
UM, I'VE WORKED WITH MOST OF THE BOARDS AND COMMISSIONS IN THE CITY.
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THIRD TIME, MY NAME IS BURT VANDERBERG.I'M WITH THE CITY ATTORNEY'S OFFICE AND I'LL BE DOING A PRESENTATION ON CHAPTER EIGHT.
CHAPTER EIGHT IS MORE OR LESS, UH, PART OF THE BYLAWS THAT RUN ALL THE BOARDS AND COMMISSIONS IN THE CITY, UH, IN CONJUNCTION WITH CHAPTER TWO, WHICH IS WHERE MOST OF THE BOARDS AND COMMISSIONS ARE FORMED.
UH, ONE OF THE THINGS IS I'M GONNA HAVE TO GO THROUGH A LITTLE BIT OF THE TEXAS OPEN MEETINGS ACT CUZ THAT INFORMS HOW ROBERT'S RULES AND HOW PARLIAMENTARY PROCEDURE AND CHAPTER EIGHT WORKS FOR YOU GUYS.
UM, CHAPTER EIGHT EIGHT, UH, DIRECTS YOU TO ROBERT'S RULES FOR YOUR RULES OF ORDER, AND THEN IT SUPPLEMENTS THOSE WITH A FEW MORE RULES.
SO I'M GONNA TOUCH ON IT ALL AND, UH, AS WILLOW MENTIONED, UNFORTUNATELY MY DANCE CARD FILLED UP A LITTLE BIT THIS AFTERNOON, SO I'M GONNA BE A LITTLE BIT FAST WITH IT AND I DO APOLOGIZE.
AND IF YOU GUYS HAVE ANY QUESTIONS, FEEL FREE TO REACH OUT TO ME AFTERWARDS AND I'LL, AND I'LL BE HAPPY TO ANSWER YOUR QUESTIONS.
BUT ONE OTHER THING I'LL SAY ABOUT THE CODE OF ETHICS, UH, PRESENTATION, UM, THERE IS A VIDEO THAT WAS DONE THROUGH OUR OFFICE, UM, LAURA MORRISON STARD IN IT, AND I THINK YOU WROTE IT.
UM, AND IT WAS, AND IT, AND IT'S A PRETTY GOOD WATCH.
UH, AND IT COVERS EVERYTHING TO NOTE THERE WILL BE SOME CHANGES UPCOMING TO THE CODE OF ETHICS.
WE THINK THERE'LL BE SMALL MODIFICATIONS, JUST WE'VE BEEN, AFTER WE DID OUR BIG REWRITE A FEW YEARS AGO, UH, WE'VE JUST BEEN, YOU KNOW, YOU CAN FIND THINGS AS WE DO A BIG REWRITE THAT YOU CAN MAKE A LITTLE BIT BETTER.
SO THE TEXAS OPEN MEETINGS DAD, THE GENERAL RULE FOR THE TEXAS GOV, THE TEXAS OPEN MEETINGS ACT, THAT EV IS THAT EVERY GOVERNMENTAL BODY MUST BE OPEN TO THE PUBLIC, RIGHT? YOU MUST GIVE THEM NOTICE OF WHAT'S GONNA HAPPEN AND YOU WANT TO BE TRANSPARENT AND YOU WANNA ALLOW THEM TO COME SEE WHAT HAPPENS, UM, OR AT LEAST ATTEND THE MEETING.
THE THE, THE THING IS, IS, IS ADVISORY ADVISORY BODIES IN, IN THE TEXAS OPEN MEETINGS ACT ARE NOT USUALLY, UM, ARE NOT USUALLY REQUIRED TO COMPLY WITH THE TECHNICAL MEETINGS ACT.
HOWEVER, CHAPTER EIGHT REQUIRES ALL BOARDS AND COMMISSIONS OF THE CITY TO COMPLY WITH CHAPTER EIGHT OR TO COMPLY WITH THE TEXAS OPEN MEETINGS ACT.
THEREFORE, YOU ARE GOVERNED BY THE TEXAS OPEN MEETINGS APP FOR SOME OF OUR OTHER BOARDS AND COMMISSIONS, CITY PLAN COMMISSION, LANDMARK COMMISSION, UH, PARK, PARK, THE PARK BOARD.
THEY ARE ACTUALLY QUASI JUDICIAL BOARDS THAT HAVE RULE MAKING AUTHORITY AND THEREFORE THEY ARE COVERED BY THE TEXAS OPEN MEETINGS ACT BY FOURTH OF LAW.
SO WHAT IS A MEETING? A MEETING? AND I'M GONNA SEE, I GET ALL THESE UP THERE, A MEETING IS, IS ANYTIME PEOPLE EXCHANGE INFORMATION RIGHT ABOUT THE SUBJECT MATTER THAT IS UNDER THE PURVIEW OF THE GOVERNMENTAL BODY.
SO IF YOU GUYS WERE TO GET UP HERE AND DISCUSS, UM, I DON'T KNOW, SOME SORT OF VACANT EVENT SOMEWHERE THAT HAD NOTHING AT ALL TO DO WITH ANY OF YOU GUYS HAVE EVER TALKED ABOUT, THAT WOULD NOT BE A MEETING OF YOU GUYS, RIGHT? BUT IT'S AS SOON AS YOU'RE TALKING ABOUT THE SUBJECT MATTER THAT YOU'RE CHARGED TO DEAL WITH, THAT YOU'RE HAVING A MEETING.
AND THE OTHER THING ABOUT, UH, QUORUM, AND SO IT HAS TO BE A QUORUM OF YOU TALKING ABOUT THE SUBJECT MATTER YOU GUYS KNOW ABOUT THAT CREATES THE MEETING.
HERE'S THE THING, QUORUMS, THE TEXAS OPEN MEETINGS ACT FORUM, THEY GO OUTSIDE THE FACETIME CONTINUUM.
YOU CAN HAVE A MEETING WITHOUT EVERYBODY BEING IN THE SAME ROOM WITHOUT EVEN TALKING AT THE SAME TIME.
IN MY BUSINESS, THE REPLY ALL FEATURE OF EMAIL IS THE WORST THING EVER INVENTED BECAUSE IF ONE PERSON SAYS SOMETHING INNOCUOUS, LET'S SAY THERE'S AN EMAIL SENT FROM STAFF, THE STAFF SHOULD PROBABLY TAKE, WE DO TAKE STEPS TO AVOID THESE SITUATIONS.
BUT THIS HAPPENED, UH, SENDS AN INNOCUOUS EMAIL AND SOMEONE SAYS, WELL, I WON'T BE ABLE TO ATTEND THAT MEETING.
AND SOMEONE ELSE WILL SAYS, WELL, WE'RE GONNA BE TALKING ABOUT THIS THING ON THAT DAY AND IT'S SUPER IMPORTANT.
AND THEN SOMEONE ELSE SAYS, YES, IT IS VERY IMPORTANT.
TELL ME YOU HAVE A QUORUM OF THE BODY EXCHANGING INFORMATION WITH EACH OTHER.
NO ONE'S AT THE SAME PLACE, NO ONE'S AT THE SAME TIME, BUT YOU GUYS HAVE JUST HAD A MEETING.
SO JUST REMEMBER, REPLY, ALL THE WORST THING EVER INVENTED AND, YOU KNOW, SLEEPOVER, UM, WALKING QUORUM OR, OR THE SORT OF THE, THE, THE DARK SIDE OF TOMA.
IT'S WHERE YOU TRY TO AVOID DETECTIVES OPEN MEETINGS THAT MEET OFF TO THE SIDE OR ONE AT A TIME.
IT, IT'S REALLY RATHER AMAZING WHAT PEOPLE WILL DO.
THERE'S A CASE AND UNFORTUNATELY I DON'T RECALL WHAT HAPPENED TO IT.
IT WAS SOMEWHERE DOWN IN THE HILL COUNTRY.
MAYOR SAT IN HIS OFFICE, CITY MANAGER SAT OUTSIDE, USHERED IN COUNCIL MEMBERS ONE AT A TIME.
NO, THERE WAS NEVER A REQUIREMENT ANY GIVEN TIME.
WENT OUT TO THE, THE, THE, UM, ALL, DIDN'T SAY ANYTHING SUBJECT, THE, THE SUBJECT.
THE MATTER CAME UP, THEY VOTED, THEY HANDLED IT CAUSE THEY DID ALL THEIR DELIBERATIONS IN SECRET.
AND THEY DELIBERATELY TRIED TO AVOID THE REQUIREMENTS OF TEXAS OPEN.
SO THE BIG ONE FOR US IS THE NOTICE REQUIREMENTS.
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THE NOTICE REQUIREMENTS FOR THE TEXAS OPEN MEETINGS ACT REQUIRED THAT NOTICE BE GIVEN 72 HOURS IN ADVANCE.AND ONCE THE NOTICE IS GIVEN, YOU CAN'T REALLY CHANGE IT.
UM, WITH THE ADVENT OF THE VIRTUAL, UH, THE VIRTUAL, UH, MEETINGS, WHEN WE PUT A LINK UP ON A, ON A, AN AGENDA, IT'S BASICALLY CREATING A ROOM.
AND IF THAT LINK DOESN'T WORK WELL, THE PUBLIC CAN'T ATTEND CAUSE THEY CAN'T GET INTO THAT ROOM.
AND THAT'S SOMETHING, ESPECIALLY IN THE BEGINNING OF THE COVID PANDEMIC THAT WE ENCOUNTERED A LOT.
AND IT, AND IT REALLY WAS, UH, IT WAS EXCEEDINGLY PROBLEMATIC FOR US IN THE BEGINNING.
WE, WE DIDN'T HAVE THE TECHNOLOGY TO KEEP UP WITH WHAT WE WERE TRYING TO DO.
UM, I ALSO, HIS PROVIDED IN A LOCATION THAT IS ACCESSIBLE TO THE PUBLIC OUTSIDE THE CITY SECRETARY'S OFFICE, WE ALSO HAD A LITTLE VIDEO KIOSK, UH, OUTSIDE THE BLUE, THE BLUE ENTRANCE ON THE EAST SIDE OF THE BUILDING.
WE CALL IT THE WATERSIDE, UH, THAT IS, IS SOMETIMES STILL RUNS, BUT WE USED TO JUST SCROLL THE MEETINGS THERE.
BUT WE FOUND OUT THAT IT WAS MUCH BETTER TO HAVE AN ACTUAL HARD COPY AVAILABLE FOR PEOPLE REQUIRED.
A GOVERNING BODY CANNOT ADJOURN AND THEN MEET THE NEXT DAY.
THERE IS ACTUALLY A, A THING THAT ALLOWS YOU TO RECESS AND MEET THE NEXT DAY.
I DON'T KNOW THAT I'VE EVER HAD ANY BODY, ANY GOVERNMENTAL BODY IN THE CITY OF DALLAS DO THAT.
I THINK COUNCIL HAD COME CLOSE ONE TIME, UH, BUT WE DIDN'T.
ALL, ALL VOTES MUST BE IN PUBLIC.
YOU CAN'T GO INTO CLOSED SESSION AND HAVE A SECRET VOTE.
YOU CAN TALK ABOUT THINGS AS LONG AS THEY'RE COVERED BY THE EXCEPTIONS, BUT YOU CAN'T MAKE THE VOTE IN SECRET.
UM, AND ONE I ALWAYS GET IS WHAT IF YOU FORGOT TO POST AN ITEM? WHAT? YOU CAN'T DISCUSS THE ITEM, BUT YOU CAN ASK STAFF TO PUT IT ON THE NEXT AGENDA THAT YOU, YOU HAVE.
THERE ARE SOME SORT OF PRACTICAL EXCEPTIONS IN DETECTIVES OPENING MEETINGS ACT THAT ALLOW YOU TO SAY, PLEASE PUT THIS ITEM ON.
MAYBE ASK A QUESTION TO GET A PURELY FACTUAL ANSWER.
BUT THAT'S REALLY THE LIMIT OF CLOSED MEETINGS.
CLOSED MEETINGS ARE ONLY ALLOWED UNDER CERTAIN CIRCUMSTANCES, BUT THERE'S THE ONE WHERE YOU GET TO MEET WITH YOUR ATTORNEYS.
THERE'S THE ONES WHERE YOU GET TO TALK ABOUT PERSONNEL MATTERS.
I DON'T KNOW IF YOU GUYS WILL HAVE THAT TOO MUCH.
I DON'T KNOW IF YOU GUYS WILL HAVE DELIBERATIONS ABOUT REAL ESTATE.
UM, AND THERE'S OF COURSE A FEW OTHERS.
UM, AND THEN DURING THAT TIME, YOU CANNOT DO A STRAW VOTE.
THAT'S THE ONE THAT'S ONLY IMPORTANT IN THE OTHER PART THAT, UH, IS ALSO IMPORTANT IS YOU CAN ONLY HAVE NECESSARY PERSONNEL IN THE ROOM.
UM, WE HAVE HAD, WHEN COVID STARTED, WE HAD QUESTIONS ABOUT WHETHER OR NOT A, UH, AN IT PERSON COULD COME INTO THE CLOSED SESSION BECAUSE WE DIDN'T KNOW IF WE'D BE ABLE TO KEEP IT RUNNING.
AND AS IT TURNS OUT, YOU REALLY CAN'T HAVE AN IT PERSON IN THERE CAUSE THEY'RE NOT REALLY SUPPOSED TO KNOW WHAT'S BEING TALKED ABOUT.
AND THAT WAS ANOTHER THING WE, WE LEARNED AND LEARNED TO KEEP AN IT GUIDE RIGHT OUTSIDE THE DOOR, RECORD KEEPING MINUTES.
UM, YOU GUYS HAVE PEOPLE WHO HELP YOU WITH THE MINUTES AND THEN YOUR P WITH THE NEXT MEETING.
ONE THING I DO NOTE IS THAT USUALLY MINUTES HAVE TOO MUCH INFORMATION IN THEM.
THEY REALLY ONLY NEED TO SAY WHO WAS THERE, WHEN DID THE MEETING START? WHAT DID YOU GUYS, WHAT WAS THE SUBJECT YOU TALKED ABOUT? WHAT WAS THE VOTE, WHAT WAS THE CONCLUSION AND WHEN DID YOU ADJOURN? THAT'S KIND OF THE HIGHLIGHTS OF MINUTES.
PEOPLE LOVE TO PUT ALL KINDS OF THINGS.
I MEAN, THEY WILL, THEY WILL WRITE WARREN PEACE OUT OF THESE THINGS AND YOU DON'T NEED TO, UH, ANOTHER THING TO NOTE IS THE PUBLIC IS ALLOWED TO MAKE AUDIO AND VISUAL REPORTINGS OF ANYTHING THAT HAPPENS IN A PUBLIC MEETING, BUT THEY'RE NOT ALLOWED TO INTERFERE WITH THE PUBLIC MEETING.
UM, AND SOMEDAY THERE WILL BE A VIDEO OF THE DEVELOPMENT OF KNOX HENDERSON OVER THE LAST COUPLE DECADES.
AND THERE'S VIDEOS OF ME, UH, WHEN I WAS A LAWYER FOR A LOT OF THE DIFFERENT BOARDS AND COMMISSIONS AND, AND THE NICE LADY WHO WAS PRODUCING ACCOUNTING ONE DAY AND SAID, OH MY GOSH, YOU'VE LOST SO MUCH WEIGHT DURING THIS TIME AND I CAN'T WAIT FOR THAT TO COME OUT.
UM, SO RECORD KEEPING YOU GUYS ARE REQUIRED TO, WE DO REQUIRED TO DO A RECORDING OF THE, OF THE MEETINGS, UH, FOR THE CITY COUNCIL BY THE TEXAS OPENING ACT REQUIRED TO, UH, TELEVISE IT IF POSSIBLE.
UM, THEY'RE CERTAINLY REQUIRED TO HAVE IT OVER THE INTERNET, VIRTUAL ADD, ADD FURTHER REQUIREMENTS TO IT.
UM, THE EXECUTIVE SESSIONS OR CLOSED SESSIONS ARE ALSO REQUIRED TO BE, UH, UH, RECORDED.
THAT'S, UH, SOMETHING THAT CITY COUNCIL HAS IMPOSED UPON YOU GUYS.
SO THAT WAS THE VERY SHORT, VERY SHORT VERSION OF TEXAS OPENING MEETINGS ACT.
IT'S ONLY SO THAT I CAN THEN TALK ABOUT WHAT I CAME HERE TO TALK ABOUT.
SO, CHAPTER EIGHT, PARLIAMENTARY PROCEDURE, UH, FOR THE COMMISSION.
IT'S BROKEN UP INTO SEVERAL SECTIONS.
IT TALKS ABOUT MEETING COR AND ATTENDANCE, TALKS ABOUT PUBLIC SPEAKERS,
[00:35:01]
PRESERVATION OF ORDER RIGHT TO THE FLOOR, VOTING YOUR GUYS' RIGHTS, DEALING WITH CITY EMPLOYEES AND LEGAL OPINION.SO THE NOTICE STUFF WE'VE ALREADY COVERED, IT HAS TO COMPLY WITH, UH, THE TEXAS SEVEN MEETING TAX FORUM.
WE'VE ALSO TALKED ABOUT, ONE THING YOU GUYS HAVE NOTICED FROM OUR FIRST MEETING WHEN I SHOWED UP OR THE FIRST MEETING THAT WASN'T ACTUALLY MEETING WITH, EVEN THOUGH YOU MAY NOT HAVE A FULL 15 MEMBERS YET, THE MINIMUM QUORUM FOR A BODY IN THE CITY OF DALLAS THAT HAS 15 MEMBERS OR MORE, IT'S SIX MEMBERS AT ANY GIVEN TIME.
THAT IS THE MINIMUM FORM ALLOW.
SO IF YOU ONLY HAD NINE MEMBERS, YOU WOULD STILL BE REQUIRED TO HAVE SIX MEMBERS.
WHEN YOU HAVE 15, YOU'LL BE ALLOWED, THEN YOU'LL BE REQUIRED TO HAVE EIGHT MEMBERS BY COUNCIL ATTENDANCE.
I COULD GO INTO THIS, BUT I DON'T REALLY ALWAYS UNDERSTAND IT.
AND THE CITY SECRETARY'S OFFICE AND STAFF WILL HELP YOU GET THROUGH IT.
BUT, BUT IT'S REALLY KIND OF GOTTA SHOW UP.
AND IF YOU DON'T, AFTER THREE, THREE MISSED MEETINGS IN A IN A YEAR, I THINK YOU, YOU FORFEIT YOUR POSITION.
BUT YOU CAN BE UNIFORM EXCUSE ALL DURING MEETINGS.
THIS IS ACTUALLY FROM THE ROBERTS RULES OF ORDER, AND YOU NEED TO TELL THE CHAIR THAT YOU'RE GOING TO BE LEAVING AND GET THEIR PERMISSION BEFORE YOU LEAVE.
UM, CONSENT IS, IS YOU'RE, YOU'RE SUPPOSED TO GET THE CHAIR'S CONSENT.
UM, AND IF YOU SEE THE SECOND BULLET, IT'S THE MEMBER'S ABSENT FOR MORE THAN 50% OF A REGULAR MEETING.
THE MEMBER WILL BE DEEMED ABSENT AND THE ABSENCE WILL COUNT AGAINST THE MEMBER.
AGAIN, THAT'S SOMETHING WORK OUT WITH STAFF AND CITY SECRETARY'S OFFICE.
AND IT REALLY AFFECTS THOSE OF YOU, UH, ATTENDING VIRTUALLY.
IF YOUR CAMERA GOES OFF AND WE SAW HAVE QUORUM, BUT YOUR CAMERA IS OFF AT THE TIME, YOU COULD BE CONSIDERED ABSENT BECAUSE YOU CAN'T SEE YOUR FACE AND YOU'RE NOT PART OF THE THE MEETING.
SO PUBLIC SPEAKERS, PUBLIC SPEAKERS ARE NOT REQUIRED.
OPEN MICROPHONE, JUST COME UP AND TALK ABOUT ANYTHING THAT'S ON THEIR MIND ARE NOT REQUIRED AT ANY MEETING.
CITY COUNCIL HAS RULES THAT ALLOW IT.
UH, THERE'S A FEW BOARD AND COMMISSIONS THAT HAVE GIVEN THAT HAVE HAD RULES THAT ALLOW IT.
WHAT TEXAS SUBWAY MEETING ACT SAID WAS ANY ACTION ITEM MUST ALLOW PUBLIC SPEAKERS BEFORE OR DURING THAT ITEM.
SO IF YOU'RE GONNA TAKE, UM, ACTION ON AN ITEM, YOU HAVE TO ALLOW PUBLIC SPEAKERS ON IT.
THAT'S IN RESPONSE TO SOMETHING THAT HAPPENED.
OOH, I THINK THAT WAS A 2019 LEGISLATIVE, UH, SESSION, UH, ACT.
AND WHAT HAPPENED WAS, MY UNDERSTANDING IS, IS THAT IN SOME OF THE MORE RURAL AREAS, GOVERNMENTAL BODIES WERE COMING TOGETHER.
THEY WERE HAVING THEIR MEETINGS, THEY WERE TAKING ACTION ON ITEMS THAT AFFECTED THE COMMUNITY.
AND THEN ONCE THEY HAD ALREADY TAKEN THE ACTION, THEY WERE THEN SAYING, OKAY, AT THE END, DOES ANYBODY WANT TO TALK? AND SO PEOPLE WERE HAVING THE CHANCE TO TALK ABOUT THE ITEMS, BUT THEY HAD ALREADY BEEN VOTED ON.
AND IT, IT, IT, BUT UNFORTUNATELY IT'S, IT'S, IT'S ONE OF THOSE CASES WHERE IT'S WELL-INTENTIONED, BUT IT IS A GIANT HAMMER HITTING A, A MEDIUM SIZE NAIL.
UM, BECAUSE IT ALSO, IF YOU THINK ABOUT IT, YOUR MINUTES, ACCEPTANCE OF YOUR MINUTES IS ACTUALLY AN ACTION ITEM.
NOW, PEOPLE DON'T SHOW UP TO TALK ABOUT YOUR AC ABOUT ACCEPTANCE OF YOUR MINUTES, BUT TECHNICALLY THEY COULD.
UM, GENERALLY WE HAVE RULES FOR PUBLIC SPEAKERS, LIMITED TO THREE MINUTES.
UM, THE CHAIR IS ALLOWED TO IMPOSE RULES IF THERE AREN'T ANY, UNLESS ANYBODY ON THE BOARD OBJECTS PRESERVATION OF ORDER.
UH, IT'S, THE CHAIR HAS TO DO IT.
AND THE, THE THING ABOUT PRESERVATION OF ORDER IS, EVEN THOUGH IT'S THE CHAIR'S RESPONSIBILITY, IT'S ALSO THE RESPONSIBILITY OF THE BODY.
SO IF SOMEONE ON THE BODY SEES THAT SOMEONE IS ACTING OUTSIDE THE RULE OR ACTING, UM, IN A MANNER THAT DOESN'T BECOME A BOARD COMMISSION MEMBER, THEY NEED TO IMMEDIATELY SAY SOMETHING TO THE CHAIR.
IT HAS TO BE DONE IMMEDIATELY.
YOU ALWAYS GOTTA TAKE ACTION IMMEDIATELY.
BUT THEN THE CHAIR NEEDS TO ENFORCE THE RULES AND MAKE A RULING HAPPENS.
GENERALLY, YOU NEED TO GET PERMISSION, YOU NEED TO BE RECOGNIZED, AND THEN YOU HAVE RIGHT TO THE FLOOR.
UM, IF EVERYBODY SPOKE AT ONCE, WE WOULD NOT HAVE EFFICIENT MEETING THE LIMITATIONS ON DEBATE.
SO THERE'S ACTUALLY A RULE IN THE, IN THE, IT'S, IT'S A STATUTE THERE, IT'S AN ORDINANCE IN THE, IN CHAPTER EIGHT THAT SAYS THAT NO ONE GETS TO SPEAK TWICE UNTIL EVERYBODY'S HAD A CHANCE TO SPEAK ONCE.
AND MORE IMPORTANT, NO MEMBER SHALL SPEAK MORE THAN TWICE UPON ANY SUBJECT NOR FOR A LONGER TIME THAN FIVE MINUTES.
THAT'S IN TOTAL WITHOUT A TWO-THIRDS OF AFFIRMATIVE VOTE OF THE BOARD.
[00:40:01]
BY SOME OF THE BOARDS AND COMMISSIONS, UM, A LOT OF TIMES IT'S KIND OF DEEMED THAT IF NO ONE HAS OBJECTED, THEY'VE ALL ACQUIESCED AND IT'S KIND OF LIKE A UNANIMOUS VOTE, ALLOWING IT.UM, BUT IT DOES ALLOW THE MEETINGS TO BE MORE EFFICIENT BECAUSE SOMETIMES CONVERSATIONS CAN, UH, REVISIT THINGS A LITTLE TOO OFTEN.
DEALING WITH CITY EMPLOYEES, YOU ALL HAVE TO BE NICE TO US.
UM, AND THIS IS ALSO SOMETHING I I REALLY, I I DON'T THINK I'VE, IF I'VE HAD TO USE IT IN THE LAST 17 YEARS, IT'S MAYBE BEEN ONE TIME IT THAT IF YOU GUYS ASK US AND THEN WE GIVE YOU THE LEGAL OPINION, WELL, THE LE OUR LEGAL OPINION IS WHAT COUNTS.
SO THE PURPOSE OF PARLIAMENTARY PROCEDURE, THIS IS, THIS IS KIND OF IT, IT'S TO ALLOW THE MAJORITY TO DECIDE AND ALLOW MINORITY OPINIONS TO BE HEARD.
I, YOU KNOW, EVERYONE THINKS IT'S NUMBER TWO WHERE I MAKE MEETINGS EFFICIENT.
THAT'S WHAT PARLIAMENTARY PROCEDURE IS FOR.
AND THAT'S TRUE TO A DEGREE, BUT IT REALLY IS SO THAT THE MAJORITIES WILL CAN BE DONE, BUT MINORITIES CAN BE HEARD.
THERE'S A SAYING HERE, AND I, AND I'M NOT SUPER FOND OF READING VERBATIM WHEN I WHEN I CAN HELP IT, BUT COMMON SENSE IS THE ESSENCE OF PARLIAMENTARY RULES.
FAIR PLAY IS THEIR GUIDING PRINCIPLE, REASONABLE DISCUSSION FOLLOWED BY PROMPT ACTIONS OF WHAT THEY'RE DEVISED TO ACHIEVE.
AND THAT'S BY A GUY NAMED O GARFIELD JONES O GARFIELD JONES, UH, WROTE A MADE A REAL NIFTY LITTLE BOOK ON, UH, PARLIAMENTARY PROCEDURE.
I USUALLY BRING A STACK WITH ME TO SHOW YOU GUYS THAT, I MEAN, I HAVE PARLIAMENTARY PROCEDURE, THE SHORTCUT.
I HAVE PARLIAMENTARY PROCEDURE, EASY GUIDE.
I HAVE PARLIAMENTARY PROCEDURE FOR DUMMIES.
I HAVE THE IDIOT'S GUIDE TO PARLIAMENTARY PROCEDURE.
UM, BUT OGAR JONES HAS A COUPLE QUOTES THAT ARE REALLY REMARKABLE.
SO I'M GONNA GO THROUGH, UH, I'M GONNA DO A, A PRETTY MUCH A QUICK OVERVIEW OF PARLIAMENT PROCEDURE.
IT IS IN CHAPTER EIGHT, AND IT TELLS YOU TO LOOK TO ROBERT'S RULES EXCEPT FOR WHERE IT GIVES YOU SOME CHANGES.
THE MAIN MOTION IS WHAT STARTS DISCUSSION.
UNTIL YOU HAVE A MAIN MOTION ON THE FLOOR, YOU SHOULD ONLY BE ASKING QUESTIONS, WHETHER IT'S A STAFF OR A PRESENTERS.
UM, BUT ONCE THE MAIN MOTION IS ON THE FLOOR, WHETHER IT'S TO APPROVE, DENY, HOLD, HOLD OR ANYTHING ELSE, YOU SHOULD ONLY BE ASKED IN QUESTION.
ONCE IT'S THERE, YOU CAN DISCUSS, YOU CAN DISCUSS THE MERITS OF THE TOPIC.
UH, SUBSIDIARY MOTIONS, THAT'S MOTIONS.
THAT MODIFY DELAY THAT IS, HEY, I WANNA AMEND IT AND SAY THE HOUSE THAT WE DISAGREED SHOULD BE BUILT SHOULD BE BLUE.
I WANT TO HOLD THIS ITEM UNDER ADVISEMENT UNTIL THE NEXT MEETING.
THOSE ARE SUBSIDIARY PRIVILEGED MOTION.
THEY RELATE TO THE, UH, THEY DON'T RELATE TO WHAT YOU GUYS ARE TALKING ABOUT, BUT THEY'RE URGENT TO CONSIDER.
THAT IS THE HEY BOARD MEMBER X IS NOT FOLLOWING THE RULES.
IT'S ALSO, HEY, THIS ROOM IS REALLY, REALLY COLD.
COULD WE GO SOMEWHERE ELSE? AND BY THE WAY, THE ROOM TODAY IS NOT COLD.
I HAVE BEEN IN HERE WHEN IT'S BEEN COLD.
THIS, I DON'T THINK THIS WILL COME UP WITH YOU GUYS AT ALL.
IT IS GENERALLY THE MOTION TO SUSPEND THE RULES.
THE BOARD OF ADJUSTMENT DOES IT A LOT.
UM, THEY HAVE A RULE THAT SAYS YOU CAN ONLY BRING IN THREE OR FIVE PIECES OF, OF PAPER EVIDENTIARY, UH, OR EVIDENCE.
AND PEOPLE BRING IN BOOKS ALL THE TIME AND THEY SUSPEND THE RULES EVERY YEAR.
THEY SAY, BRING IN YOUR STUFF RECONSIDERATION.
THIS IS, THERE'S A WHOLE GROUP OF THESE MOTIONS, BUT THIS ONE'S REALLY IMPORTANT TO ME AND TO THE ATTORNEY BECAUSE IF YOU RECONSIDER SOMETHING AND YOU DO IT AT THE NEXT MEETING AND YOU DON'T NOTICE IT, YOU'RE KIND OF VIOLATING THE TEXAS OPEN MEETINGS ACT.
SO I CARE A LOT ABOUT RECONSIDERATION BECAUSE ROBERT'S RULES FOR YOU GUYS HAS TO BE DONE WITHIN THE CON CONFINES OF THE TEXAS OPEN MEETINGS ACT.
SO IF YOU EVER HAVE TO DO A, A RECONSIDERATION OR YOU GUYS ARE CONTEMPLATING IT, UH, PLEASE LET YOUR ATTORNEYS KNOW.
PLEASE LET STAFF KNOW AND WE CAN MAKE SURE TO ARRANGE IT SO THAT WE CAN WORK IT OUT.
THERE ARE WORKAROUNDS, WE CAN DO THINGS TO HELP YOU GET WHERE YOU WANT TO GO, BUT IDEALLY YOU LET US KNOW AHEAD OF TIME.
WE MO WE NOTICE IT AND UH, WE GET YOU GUYS TAKEN CARE OF.
IT'S SO IMPORTANT THAT I THINK I ADDED IT LIKE FREE TIME ANYWAYS.
UM, I'LL ALSO SAY I HAVEN'T DONE THIS, UH, PRESENTATION TOO OFTEN RECENTLY, SO I DON'T REMEMBER ALL THE BELLS AND WHISTLES.
UM, AGAIN, SUBSIDIARY QUESTIONS REFER TO A COMMITTEE, AMEND, UM, I HAVE 15 MINUTES ON MY NEXT COMMITTEE.
NO, IT DOESN'T SHOW UP ON YOUR MIND.
UM, PREVIOUS QUESTION, CLOSE THE DEBATE.
THAT'S, EVERYONE KNOWS THAT AS CALL THE QUESTION.
CALL THE QUESTION REQUIRES TWO-THIRDS MAJORITY BECAUSE YOU ARE INFRINGING ON THE RIGHTS OF THE MINORITY WHO HAS NOT HAD THE CHANCE TO TALK YET.
AND LIKE ANYTHING ELSE IN ROBERTS RULES, WHEN YOU ARE TAKING AWAY SOMEONE'S RIGHTS, IT REQUIRED A SUPER MAJORITY OF THE BODY TO DO SO.
[00:45:02]
UM, I I'M NOT GONNA GO THROUGH EACH OF THESE INDIVIDUALLY OR MAYBE I WILL, I DON'T KNOW.SO POSTPONE DEFINITELY IS THE OTHER ONE WORTH NOTING HERE.
POSTPONE DEFINITELY IS THE WAY OF SOFTLY KILLING SOMETHING.
IT IS SAYING, I, NONE OF US WANNA REALLY GET UP THERE AND SAY, WE, WE WANT TO DENY THIS ITEM.
IT'S SURE NOT GONNA GET PASSED.
BUT NO ONE WANTS TO BE THE PERSON WHO SAYS, I I I WANT THIS MOTION DENIED.
SO YOU POSTPONE IT INDEFINITELY AND IT SORT OF JUST SAILS AWAY INTO OBLIVION.
UM, BRINGING IT BACK AFTER THAT TIME IS ALWAYS SOMETHING THAT PLEASE, IF YOU GUYS WANT TO TALK ABOUT IT AGAIN AFTER THAT, PLEASE CONTACT YOUR ATTORNEYS AND STAFF AND THEN THEY'LL CONTACT.
UM, SO PRIVILEGE MOTIONS, ADJOURN, RECESS, QUESTION OF PRIVILEGE.
BUT IN FACT I, I I SHOULDN'T TELL PEOPLE THIS, BUT YOU GUYS CAN AJOUR AT ANY TIME.
SOMEONE CAN MAKE THE MOTION, GET A SECOND VOTE, PASS MEETING'S DONE.
ALSO, IF CHAIR ACCIDENTALLY SAYS, HEY, THE MEETING IS ADJOURNED, WHEN THEY MEANT RECESS, MM SHOULD VERY QUICKLY CORRECT THEMSELVES BECAUSE ONCE ADJOURNING IS DONE, IT IS IT'S FINAL INCIDENT.
INCIDENTAL MOTIONS, PARLIAMENTARY INQUIRY, APPEALING THE RULING OF A CHAIR, SUSPENDING THE RULES, WITHDRAWING A MOTION, WITHDRAWING A MOTION.
THAT'S PRETTY EASY HERE AT THE CITY OF DALLAS.
CUSTOM IS THEY SAY, HEY, I WANNA WITHDRAW THAT MOTION BECAUSE PEOPLE REALIZE THEY NEED TO MOVE ON.
THE CHAIR SAYS, IS THE MAKER MIND IS THE, OR DOES THE, UH, SECOND MIND, THE SECOND SAYS, I DON'T MIND.
IT'S NOT REALLY HOW IT'S SUPPOSED TO BE DONE, BUT THAT'S THE CUSTOM OF THE CITY OF DALLAS.
AND IF NO ONE OBJECTS THE MOTION IS WITHDRAWN.
IT'S IF, IF NO ONE OBJECTS, IT'S LIKE IT WAS A UNANIMOUS DECISION TO ALLOW THAT MOTION TO BE WITHDRAWN.
PREVIOUS QUESTION, I ALREADY TALKED ABOUT THAT.
NOTICE THAT THE TWO-THIRDS VOTE AGAIN CUZ YOU'RE, UH, TAKING AWAY SOMEONE'S RIGHTS POSTPONED TO A TIME CERTAIN THAT'S JUST HOLDING IT UNTIL THE NEXT MEETING.
NEED MORE INFORMATION REFERRED TO A COMMITTEE.
I DON'T KNOW IF YOU GUYS HAVE COMMITTEES YET, BUT BOY, WHEN YOU DO, I'M, YOU GUYS CAN REFER TO THEM.
AMENDING, THE ONLY THING THAT'S IMPORTANT TO KNOW ABOUT AMENDING A MOTION IS EIGHT.
YOU REMAIN TO THE MAIN MOTION AND IT CAN'T BE CONTRARY.
YOU CANNOT AMEND A MOTION TO APPROVE BY SAYING, WELL I WANNA AMEND IT AND SAY I MOVE TO DENY.
THAT'S NOT AN AMENDMENT THAT'S KILLING THE MAIN MOTION.
AND THAT'S A WHOLE DIFFERENT PARTY, BOTH FUNDING INDEFINITELY, SOFT WAY TO KILL A MOTION.
THAT'S JUST THE REQUEST TO TAKE A RECESS, TO TAKE A BREAK.
IT'S SOMEONE ISN'T, ISN'T AS ACTING OUTSIDE THE SCOPE OF THE RULES.
THERE'S SOMETHING IN THE ROOM THAT WE NEED TO DEAL WITH.
SOMETHING OUTSIDE THE BUSINESS OF THE, OF THE BODY.
UH, PARLIAMENTARY INQUIRY POINT OF ORDER THAT IS, HEY, WHAT'S GOING ON? THAT'S ALWAYS A FAIR QUESTION.
WHERE ARE WE IN THE PROCESS? UM, AND THE CHAIR THEN EXPLAINS WHERE THEY ARE OR SOMEONE, SOMEONE HOPEFULLY IS PAYING ATTENTION, UM, APPEALING THE, THE DECISION OF THE CHAIR.
IF THE CHAIR MAKES A RULING, IF THEY DO ON SO MANY THINGS, WELL THE BODY CAN THEN SAY I MOVE OR THE PERSON ON THE UH, THAT, THAT THE RULING IS MADE ABOUT CAN THEN APPEAL THAT RULING AND THE BODY CAN VOTE ON IT AGAIN.
THE BODY REALLY DECIDES WHAT HAPPENS IN A MEETING.
ULTIMATELY THE CHAIR IS THE PERSON WHO RUNS IT.
THE BODY'S REALLY THE GROUP WHO, WHO CONTROLLED THE MEETING.
AND THAT'S WHY THE BODY'S RESPONSIBILITY TO HELP THE CHAIR ENFORCE THE RULE.
UH, DEFENDING THE RULE YOU ALREADY TALKED ABOUT, AGAIN, THAT REQUIRES A TWO-THIRDS VOTE CUZ IT'S POSSIBLE YOU WERE INFRINGING ON SOMEONE'S RIGHT, BUT DRAWING A MOTION, DIVIDING THE QUESTION.
IF IT'S REALLY COMPLICATED IN EACH PARKING STAND ON ITS OWN, THEN JUST ASK TO DIVIDE THE QUESTION.
IF WE TAKE PART A PART B PART SEPARATELY, UM, I SEE THAT BEVERLY WHITE HAS HER HAND UP, BUT LET ME BEAR WITH ME.
I'M ALMOST DONE WITH MY PART AND I'LL TAKE QUESTION.
UH, I'VE ALREADY TALKED ABOUT SUPER IMPORTANT TO LET STAFF KNOW FROM THE CITY CODE.
I'VE ALREADY COVERED MOST OF THESE, UM, NOTES.
THE FOURTH ONE, MEMBERS CAN ONLY SPEAK TWICE ON AN ITEM AND NO LONGER THAN FIVE MINUTES.
AN EXTENSION MAY BE GRANTED BY TWO THIRDS VOTE.
UH, MEMBERS MUST PRESERVE ORDER IN DECORUM AND IT MUST MADE THE ORDERS OF THE CHAIR AND FALLS AND RULES.
THE BOARD, THIS IS A BIG ONE, IS IT'S AN ODD ONE.
MEMBERS MAY NOT SPEAK WHILE A VOTE IS BEING TAKEN.
WE GET THAT ALLOT AT AT OTHER, AT SOME OF THE BOARD'S COMMISSIONS AND AT COUNCIL WHERE THE VOTE IS CALLED STARTS AND SOMEONE SAYS, WAIT, WHAT ARE WE TALKING ABOUT? WHAT ARE WE VOTING ON? WELL, ACCORDING TO THE RULES, TOO LATE YOU JUST NEED TO VOTE AND MOVE ON.
GENERAL RULE IS WITH SOME EXCEPTIONS, THEY'LL SAY, WELL THIS IS WHAT
[00:50:01]
THE MOTION, UM, MEMBERS SHALL NOT USE INEC LANGUAGE AND NOT MAKE RUDE AND DEROGATORY REMARKS.REFLECTIONS AS TO INTEGRITY, ABUSE, COMMENT OR STATEMENTS AS THE MOTIVES OR PERSONALITY.
A LOT OF THAT COMES OUT OF THE CHAPTER 12.
AND WE'VE MADE SOME CHANGES TO THAT.
THERE HAVE BEEN SOME WHAT IS RUDE? UM, WHAT IS IN DECS? WE TRIED TO CHANGE THE LANGUAGE THAT I SUSPECT AFTER IT'LL FALL FOLLOW ALONG.
BUT AGAIN, IT'S HE CIVIL AND CONDUCT A MEETING.
YOU'RE HERE TO SERVE THE PUBLIC AND GET THE THE WORK DONE.
IF THEY DON'T, UM, ANOTHER ONE IS YOU HAVE TO ADDRESS THE CHAIR AND NOT OTHER MEMBERS.
ANY MEMBER CAN REQUEST THE ROLL CALL VOTE.
THERE'S SOME OTHER RULES ABOUT IF YOU'RE NOT HEARING YOU NEED TO VOTE, YOU GUYS ARE NOT ALLOWED TO ABSTAIN.
YOU ARE NOT APPOINTED TO ABSTAIN BECAUSE THE QUESTION IS HARD.
YOU ARE APPOINTED TO VOTE ON THE ITEM AND, AND CITY COUNCIL HAS PUT THAT DUTY ON YOU GUYS.
CITY STAFF, MEDIA IN PUBLIC, THIS ONE'S EASY.
EVERYBODY HAS TO FOLLOW THE SAMUEL RULES AND BE POLITE AND FOLLOW THE RULING WITH THE CHAIR.
I THINK MOST OF THESE I'VE ALREADY COVERED.
OKAY, SO HERE'S THE, THE MONEY QUESTIONS AT THE END.
DO YOU LOSE QUORUM IF A MEMBER HAS A CONFLICT OF INTEREST? OOPS.
A CONFLICT OF INTEREST MAKES SO YOU DON'T LOSE THE QUORUM, BUT YOU HAVE TO RECUSE PERSON HAS TO SUSTAIN THE BUILDING.
IT USED TO BE PRETTY COMMON PRACTICE, ESPECIALLY IF THE BOARD OF ADJUSTMENT THAT IF SOMEONE HAD A CONFLICT OF INTEREST, UM, THE BOARD OF ADJUSTMENT IS FIVE MEMBER OF PANEL.
SO IT'S REAL EASY TO LOSE A QUORUM OF FIVE.
UM, THAT THEY, THE PERSON WOULD SAY, HEY, I GOT A CONFLICT ON ITEM NUMBER TWO.
CAN YOU GUYS PUT THAT AT THE END? AND THEN, YOU KNOW, I'LL LEAVE.
AND THEN WE REALIZED THAT THEY ACTUALLY HAD TO STAY IN THE BUILDING.
AND, AND I HAVE, I I HAVE LITERALLY CHASED PEOPLE DOWN THE HALLS OF THIS BUILDING BECAUSE I REALIZED THAT THEY WERE MAKING THE FAST BREAK AND, AND AND DUCKING OUT.
CAN YOU HAVE DISCUSSION BE BEFORE A MOTION IS MADE? CAN YOU HAVE DISCUSSION BEFORE A MOTION IS MADE, ALREADY COVERED THIS? NO, TECHNICALLY A MOTION SHOULD BE THE POINT WHERE THE DEBATE BEGINS.
UM, AND UM, IN PRACTICE, HOWEVER, THE CHAIR MAY ALLOW SOME LIMITED DISCUSSION IF IT WILL FACILITATE THE MAKING OF A MOTION.
IT'S LIKE IF SOMEONE KNOWS A LITTLE BIT OF HISTORY ABOUT AN ITEM OR KNOWS A LITTLE BIT THAT MIGHT JUST HEAR THE CONVERSATION A LITTLE BIT.
BUT REALLY IT SHOULD BE COLLECTED.
UM, THIS ISN'T YOU GUYS, THIS IS THE PARTICULAR ORDER COMMISSION WHO I WON'T MENTION COMPLAIN.
UM, AND SOMETIMES THEY WILL, THEY, THEY LIKE TO, UH, HAVE SORT OF PHILOSOPHICAL CONVERSATIONS, BUT THEY'LL HAVE IT THROUGH THE SPEECH.
SO THIS IS SOMETHING THAT USED TO HAPPEN UM, MANY YEARS AGO.
SOMEONE IS MAKING A PRESENTATION AND WHEN, WHEN COMMISSIONER WILL ASK A QUESTION AND THE OTHER COMMISSIONER WILL COUNTER WHAT THE FIRST COMMISSIONER SAID BY ASKING A DIFFERENT QUESTION THROUGH THE PERSON.
AND AT SOME POINT IT'S WASTING EVERYBODY'S TIME.
AND THE COMMISSIONER SHOULD HAVE THE DISCUSSION AMONGST THEMSELVES, WHAT IS THE FRIENDLY AMENDMENT? EASY ONE, NO SUCH THING.
THERE'S NO SUCH THING AS A FRIENDLY AMENDMENT.
UM, BUT IN THE CITY OF DALLAS, THE CUSTOM IS IS IF EVERYONE REALIZES, HEY, HE FORGOT TO ADD SOMETHING TO THE MOTION OR HEY, WHAT ABOUT, OH, THAT'S A GREAT IDEA.
LET'S JUST ADD THAT IF NOBODY OBJECTS, THEN IT IS JUST ADDED TO THE MOTION.
AND THAT'S A FRIENDLY AMENDMENT.
IF SOMEONE OBJECTS, THEN YOU HAVE TO GO THROUGH THE FORMAL AMENDMENT PROCESS, WHICH IS VOTING ON IT AS A STANDALONE.
WE GET THIS A LOT FROM PEOPLE WHO KNOW ROBERTS RULES IN THE CITY OF DALLAS.
YES, THE CHAIR DOES GET TO VOTE.
THEY ARE NOT, THEY ARE NOT THE IMPARTIAL PERSON.
IN FACT, THEY'RE MEMBERS OF THE BODY, THEREFORE THEY HAVE A RIGHT TO VOTE.
UM, AND SORT OF THE TRADITIONAL ROBERTS RULES BODY, THEY'RE AN IMPARTIAL PERSON WHO BREAKS TIES, SORT OF LIKE THE SENATE, RIGHT? UM, WHAT HAPPENS IF NO ONE MAKES THE MOTION IN THE MOST? THE, IF THE BODY FAILS TO TAKE ACTION, THE AGENDA ITEM IS DENIED AND THE STATUS QUO IS PRESERVED.
WHAT HAPPENS IF YOU HAVE A TIE VOTE, STATUS QUO.
MOTION IS DEEM DO HAVE FAILED.
YOU ALWAYS GOTTA PASS WITH A
AND HERE'S, I THINK THIS IS O GARFIELD JONES TWO.
UM, I THINK THIS IS PROBABLY, PROBABLY THE ONLY SLIDE THAT ANYBODY NEEDS TO REMEMBER FROM THE FULL PRESENTATION IS WHAT DO YOU DO IF YOU DON'T KNOW WHAT THE PARLIAMENTARY RULES REQUIRE? THE CHAIR SHOULD MAKE A RULING THAT PRESERVES ORDER ALLOWS EVERYONE TO SPEAK AND THEN ALLOWS THE BODY TO EFFICIENTLY REACH IN PRISON IF NO ONE APPEALS THE RULING OF THE CHAIR.
THE PROCEDURES ADOPTED BY, IF SOMEONE APPEALS THE DECISION OF THE CHAIR, THE VOTE OF THE BODY WILL DETERMINE THE PROCEDURE.
THAT IN THREE SENTENCES IS EVERYTHING I JUST TOLD YOU, EXCEPT FOR THE TEXAS OVER MEETING.
I MEAN THAT'S, THAT'S REALLY IT RIGHT THERE.
[00:55:01]
BUSINESS.WE WANNA ALLOW THE MAJORITY WILL TO BE DONE MINORITY TO TO BE HEARD AND WE WANT THE MEETING TO RUN EFFICIENT FOR THE PUBLIC'S BUSINESS.
AND JUST TO BE PURELY HONEST, AT MY SIX MINUTES LATE TO MY NEXT MEETING, BUT I WILL TAKE BEVERLY WHITE'S QUESTION CUZ SHE HAD HER HAND UP.
AND THEN I WILL RUN IN, IN ORDER OF THE MEETING.
UM, FIRST THANK YOU FOR YOUR PRESENTATION, MR. BECHER VANDENBERG AND AS STATED, I KNOW THAT, UM, COMMISSIONER WHITE DOES HAVE A QUESTION TO RESPECT ALL COMMISSIONERS.
WE WANNA GO IN ORDER OF DISTRICT.
AND ALSO BECAUSE OF THAT, MY CO-CHAIR, UM, COMMISSIONER CO CO CO CONLEY, EXCUSE ME, HAS A QUESTION FIRST.
I FIRST WANT TO SAY THANK YOU SO MUCH FOR THIS INFORMATIVE AND ENGAGING PRESENTATION.
I WOULD LIKE TO CLARIFY AN ITEM.
THIS IS REGARDING THE 17 HOUR NOTICE.
I DID NOT HEAR ANY STATEMENT THAT TALKS ABOUT REQUESTING ACCOMMODATIONS.
IF AN ATTENDANT, IF A MEETING ATTENDEE NEEDS TO REQUEST ACCOMMODATIONS, WHAT IS THE TIMEFRAME? IN OTHER WORDS, WHEN DO THEY NEED TO REQUEST THE ACCOMMODATION PRIOR TO THE MEETING? THANK YOU.
OKAY, SO THE NOTICE IS 72 HOURS.
IT'S A THREE DAY NOTICE OF THE AGENDA BEING POSTED.
AND REALLY AN ACCOMMODATION IS, THE MORE NOTICE YOU GIVE US, THE EASIER IT IS FOR US TO PROVIDE IT.
WE HAVE COME LEAPS AND BALANCE EVEN IN THE LAST YEAR OR TWO WITH HAVING THE TRANSCRIPTION THAT WE JUST NATURALLY PUT UP.
UH, WE HAVE, UH, INTERPRETERS, WE HAVE A LOT OF THINGS.
UH, I, I KNOW THAT OUR COMMS OFFICE HAS THE CAPABILITY TO GET US INTERPRETERS DO A LOT OF STUFF.
I HONESTLY DON'T KNOW HOW QUICKLY THEIR, HOW QUICK THEIR TURNAROUND IS, BUT I WOULD IMAGINE IT'S GETTING SHORTER EVERY, EVERY, EVERY, EVERY MEETING.
I DON'T KNOW WHAT IT IS THOUGH.
UM, WE CAN GET YOU THAT ANSWER THOUGH.
THANK YOU SO MUCH FOR YOUR PRESENTATION.
DISTRICT TWO, COMMISSIONER LANAR, YOU HAVE A QUESTION? I DO NOT.
DISTRICT NINE, COMMISSIONER WHITE.
UH, IT'S A QUICK QUESTION AND THE QUESTION OF FACT, ARE WE SUPPOSED TO BE TAKING ROLES SO THEREFORE WE HAVE A RECORD IN THE MINUTES OF WHO'S IN ATTENDANCE? YES SIR.
IT'S A GOOD WAY TO START A MEETING.
JUST, JUST DO A QUICK ROLL CALL, HAVE A STAFF MEMBER READ 'EM OFF AND MARK 'EM DOWN.
I WANT TO ASK THE REMAINING DISTRICTS FIRST IF THEY HAVE A QUESTION, THEN WE CAN GO BACK TO THAT DISTRICT NINE.
COMMISSIONER OLSON, DO YOU HAVE A QUESTION? DISTRICT 12.
COMMISSIONER SHAW, DO YOU HAVE A QUESTION? I DO NOT.
HAVE I COVERED ALL THE DISTRICTS OR IS THERE SOMEONE WHO I'M MISSING AS CHAIR? I HAVE A QUESTION.
UM, IN REFERENCE TO, UM, WHEN, WHEN THEY'RE VOTING AND THEY SAY, WELL WAIT, WAIT, WHAT ARE WE VOTING ON? IF THERE IS SOMEONE WHO HAS A DISABILITY THAT THEY MAY HAVE THAT QUESTION BECAUSE OF A HEARING IMPAIRMENT, UM, I WOULD WANTED TO ALLOW THAT, UM, PRIOR TO THE VOTE FOR THOSE PERSONS WITH DISABILITIES.
OKAY, SO IN REFERENCE TO ROLL CALL, UM, LET'S START WITH THE ROLL CALL.
I AM PRESENT IS CO-CHAIR COMMISSIONER, UH, CO-CHAIR.
PLEASE GO IN ORDER OF YOUR DISTRICT.
COMMISSIONER REY PRESENT DISTRICT TWO.
DISTRICT SIX, NOT PRESENT DISTRICT.
IS DISTRICT SIX AVAILABLE? PRESENT? YES MA'AM.
DISTRICT SIX, CHARLOTTE RAMIREZ.
DISTRICT EIGHT, WHICH WOULD AGAIN BE MYSELF.
AND THEN WE HAVE NON-VOTING MEMBERS.
I WANT TO UM, STILL, UM, RECOGNIZE AND ACKNOWLEDGE
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IF THEY ARE PRESENT.IS SHE PRESENT? UH, NO VOTING MEMBER.
IS SHE PRESENT? NON-VOTING MEMBER? CYNTHIA SUAREZ.
IS SHE PRESENT? NON-VOTING MEMBER? BIANCA WALKER.
IS SHE PRESENT? WE HAVE A NON-VOTING MEMBER.
AND NON-VOTING MEMBER PRISCILLA BENTO.
NEXT WE'LL MOVE TO ANNOUNCEMENTS.
UM, ARE THERE ANY ANNOUNCEMENTS THAT ANY OF THE COMMISSIONERS FEEL THAT THEY WISH TO SHARE? I CAN GO LAST ON THIS ONE AND WE WANT TO AGAIN GO ON THE ORDER OF OUR DISHES OF WHO IS PRESENT.
DOES ANYONE HAVE ANY ANNOUNCEMENTS THAT THEY WOULD LIKE TO SHARE AT THIS TIME FOR STARTING WITH OUR CO-CHAIR? THANK YOU SO MUCH.
I DO NOT HAVE ANY ANNOUNCEMENTS TO SHARE.
DISTRICT TWO, IS THERE SOMETHING TO SHARE? NONE.
AGAIN, DISTRICT THREE IS VACANT.
DISTRICT FOUR IS VACANT AND DISTRICT FIVE IS VACANT.
NOTHING TO SHARE AT THIS TIME.
DISTRICT SEVEN IS VACANT, UM, WITH DISTRICT EIGHT, UH, AS THE CHAIR WANTED TO SHARE THAT.
I HAVE VISITED TWO RECREATION CENTERS IN DISTRICT EIGHT TO, UM, TAKE A TOUR AND LOOK AT THE A D A ACCOMMODATIONS, ESPECIALLY MORE SO FOR A RAMPS AND FOR THE PUSH BUTTONS FOR THE DOORS, I HAVE PUT IN A SERVICE REQUEST FOR TOMMY ALLEN RECREATION CENTER TO CHECK THE PRESSURE ON THOSE FRONT DOORS.
I ALSO HAD A TOUR OF THE PALLADIUM APARTMENTS THAT ARE LOCATED AT KENT, WILLIAM AND SIMPSON.
STEWART AND TOUR THEIR ADA ACCOMMODATIONS FOR THEIR UNITS THAT ARE LOCATED ON THEIR FIRST FLOOR.
I DO BELIEVE THERE ARE 270 APARTMENTS, BUT EACH BUILDING HAS TWO UNITS IN EACH OF THOSE BUILDINGS WITH ACCOMMODATIONS FOR ENTRY, UH, FOR THEIR BATHROOM AND FOR THEIR KITCHENS AND BEDROOM AREAS.
MORE SO, UM, NOT JUST FOR THE PHYSICAL, BUT THEY'RE MAKING SURE THAT THERE'S AREAS FOR THOSE WHO MAY HAVE, UM, VISUALLY IMPAIRED AND THEY'RE WORKING ON SOME ADDITIONAL ACCOMMODATIONS.
DISTRICT NINE, IS THERE ANYTHING TO SHARE? I'M JUST GRATEFUL WE'RE FINALLY ABLE TO MEET.
I'M VERY ENCOURAGED BY WHAT YOU JUST SAID YOU'VE BEEN DOING.
I KNOW THE BUILDING I WORK IN IS NOT COMPLIANT AND UM, THERE'S A LOT OF WORK TO BE DONE.
DISTRICT 10, ANYTHING TO SHARE? DISTRICT 11, DISTRICT 12.
AND BACK TO OUR CULTURE IN DISTRICT 15.
AND FOR OUR NON-VOTING MEMBERS, I WANNA ALSO INCLUDE THEM AND ACKNOWLEDGE THEM IN ANY INFORMATION THEY WOULD LIKE TO SHARE.
ANYTHING TO SHARE? CARRIE PARKS.
THERE'S A NON-VOTING THAT'S VACANT.
AND PRISCILLA BENTO, IS THERE ANYTHING FOR THAT YOU WOULD LIKE TO SHARE? NOTHING AT THIS TIME.
THANK YOU ALL FOR THE INFORMATION THAT IS SHARED.
I APPRECIATE YOUR PRESENCE AND BEING AVAILABLE TODAY FOR OUR MEETING.
ALL BUSINESS IS STATED ON THE AGENDA.
MAY I HAVE A MOTION TO ADJOURN? VICE CHAIR, CO-CHAIR.
AND WHAT DISTRICT AND WHO MAY I COMMISSIONER? WHITE.
IT IS NOW 3:15 PM AND I CALL IS MEETING TO END.