Apr 24, 2023 Council Government Performance & Financial Management Committee

[00:00:03]

HELLO. WELCOME TO THE GPFM COMMITTEE MEETING.

[Council Government Performance & Financial Management Committee on April 24, 2023.]

IT'S 1:03.

WE HAVE A QUORUM BOTH IN THE CHAMBERS AND WE HAVE TWO.

WE HAVE ALL THREE MEMBERS THAT ARE NOT IN THE CHAMBERS ONLINE.

SO THANK YOU ALL FOR BEING HERE.

APPRECIATE IT VERY MUCH.

OUR FIRST ITEM, ITEM A IS APPROVAL OF THE MARCH 21ST MINUTES.

THERE'S A MOTION TO APPROVE.

AND A SECOND, IS THERE ANY DISCUSSION? HEARING NONE. ALL THOSE IN FAVOR OF APPROVAL, PLEASE SAY AYE.

AYE. ANY OPPOSED? MOTION CARRIES UNANIMOUSLY.

THANK YOU. OUR FIRST BRIEFING ITEM IS FROM DEVELOPMENT SERVICES, AND WE HAVE MAJED AL-GHAFRY HERE.

I WANT TO START OFF BY THANKING YOU FOR THE ATTACHED PRESENTATION.

APPRECIATE THAT. MAJED DID YOU WANT TO RUN THROUGH IT OR DO YOU JUST WANT TO HAVE PEOPLE ASK YOU QUESTIONS? CASH AT YOUR CONVENIENCE, HOWEVER YOU WANT TO DO IT.

I CAN PROVIDE A QUICK BRIEFING AND THEN GIVE US THE THREE MINUTE VERSION.

OKAY. WELL, GOOD AFTERNOON, HONORABLE CHAIR AND MEMBERS OF THE COMMITTEE.

FOR THE RECORD, MAJED AL-GHAFRY, ASSISTANT CITY MANAGER FOR ECONOMIC DEVELOPMENT, HOUSING AND CONVENTION.

VERY PLEASED TO REPORT TO YOU THAT WE CONTINUE TO SEE MAJOR IMPROVEMENTS IN OUR DELIVERY OF SERVICES FOR DEVELOPMENT SERVICES.

STARTING WITH THE TECHNOLOGY PIECE, WE HAVE ALREADY IDENTIFIED 15 MEMBERS PLUS TWO PMS TO LEAD THE EFFORT FOR THE POLICY REPLACEMENT SYSTEM, WHICH IS THE EXCEL SYSTEM.

THE OFFICIAL KICKOFF DATE HAS BEEN SET FOR MAY 1ST OF 2023 AND WE WANT TO RECOGNIZE BILL ZELINSKY AND HIS TEAM FOR THEIR SUPPORT AND AND PARTNERSHIP IN MAKING THIS HAPPEN.

ALSO WOULD LIKE TO REPORT THAT WE HAVE A CONTRACT NOW FOR THE CUSTOMER MANAGEMENT QUEUING SYSTEM.

THIS IS A SYSTEM THAT IS GOING TO HELP US INTEGRATE IT AND ALLOW PEOPLE WHO ARE WAITING IN LINE TO REALLY HAVE MORE OF AN ORDERLY MOVEMENT IN THEIR SO THEY DON'T HAVE TO WORRY ABOUT QUEUING AFTER 10 A.M.

ON A DAILY BASIS.

SO THAT'S THAT FOR THE RESIDENTIAL MATRIX.

AND I HAVE TO I HAVE TO ADMIT, AFTER WE PREPARED THE MEMO, THERE'S STILL CONFUSION BETWEEN CALENDAR DAYS AND BUSINESS DAYS.

I WILL COMMIT THAT WE WILL FIX THAT PERMANENTLY IN THE NEXT BRIEFING.

AND SO WE CONTINUE TO SEE MAJOR IMPROVEMENTS.

OUR INTAKE HAS IMPROVED THIS THIS MONTH, NOT IMPROVED, BUT WE RECEIVED MORE PERMITS THIS MONTH, 194 COMPARED TO 112IN THE PREVIOUS MONTH.

BUT OUR OUTPUT HAS HAS EXCEEDED OUR INTAKE BY AT LEAST 16%.

SO WE'VE WE'VE ISSUED 226 PERMITS FOR THIS MONTH.

AND WE CONTINUE TO IMPROVE ON ON THE INVENTORY THAT WE HAVE.

THE OTHER THING THAT I WANTED TO MENTION IS THAT WE'VE IMPROVED OUR PRODUCTION IN TERMS OF THE TIME IT TAKES FOR A PERMIT TO BE ISSUED.

NOW WE ARE ISSUING PERMITS ON THE AVERAGE NINE CALENDAR DAYS AS COMPARED TO 27 FOR THE PREVIOUS MONTH.

AND SO WE HAVE NOT EXPERIENCED ANY PERMITTING BACKLOG.

SO WE CONTINUE TO IMPROVE THAT AS WELL.

AND IN TERMS OF OF OUR 15 DAY BUSINESS PERFORMANCE GOALS, WE HAVE MET THAT 99% OF THE TIME AND USUALLY OUR REVIEWS ARE WITHIN.

IF THEY DON'T HAVE ANY COMPLEX ISSUES, THEY ARE WITHIN THREE BUSINESS DAYS THERE ARE PRODUCED.

THE OTHER THING THAT I WANTED TO MENTION TO YOU THAT WE'VE ENGAGED EVEN THE NEW RESIDENTIAL SINGLE FAMILY VIP PERMITTING SYSTEM AND WE ISSUED 33 PERMITS THIS MONTH ALONE IN THE SAME DAY THAT THAT THAT WAS SUBMITTED, AS WELL AS THE THIRD PARTY REVIEW HAS BEEN ENGAGED MORE WITH US.

AND WE'RE GOING TO ACTUALLY EMPLOY THEM TO HELP US WITH OUR DSD PLANS.

THEY HAVE 37 SCHOOLS THAT THEY NEED TO BUILD OVER THE NEXT YEAR AND A HALF.

AND SO WE'RE GOING TO ENGAGE WITH THEM AS WELL TO HELP EXPEDITE SOME OF THE REVIEWS.

SELF CERTIFICATION PLAN REVIEWS.

WE'RE REVIEWING THE FINAL DRAFT OF IT, AND ONCE THAT'S BEEN APPROVED, WE'RE GOING TO PROVIDE IT TO YOU AS AS A REPORT

[00:05:05]

SO FOR THE COMMERCIAL OR REMODEL INITIAL REVIEWS THAT WERE PERFORMED, WE HAVE EXPEDITED THOSE WITHIN NINE WORKING DAYS AND MET THE DEPARTMENT PERFORMANCE GOALS AT EVERY SINGLE ONE OF THOSE.

THE TEAM INITIAL REVIEWS WERE PERFORMED WITHIN FIVE WORKING DAYS.

AND THEN WE'RE WE'VE ALREADY TALKED TO DATA ANALYTICS AND WE WANTED TO INITIATE A DASHBOARD SPECIFICALLY FOR THE COMMERCIAL PERMITTING NOW TO MAKE SURE THAT WE'RE IN TRACK, SIMILAR TO WHAT WE DID WITH THE RESIDENTIAL PERMITTING.

WE HAVE SEEN UPTAKE IN COMMERCIAL ADDITIONS.

WE HAVE SEEN KIND OF A DOWN TREND IN THE EXPRESS PLAN REVIEW FROM LAST YEAR.

FOR EXAMPLE, FOR THE PAST SIX MONTH, WE'VE SEEN ONLY 155 TYPE OF PERMIT VERSUS 842IN THE LAST YEAR.

THAT'S NORMAL BECAUSE YOU HAVE MORE ADDITIONS NOWADAYS.

THESE, YOU KNOW, IN THIS SPECIFIC YEAR AND LESS OF THE KIND OF THE LARGE PLANS.

SO WE'VE SEEN THAT FOR RECRUITMENT.

PLEASED TO TELL YOU THAT WE'VE REDUCED OUR NUMBER NOW TO 66 VACANCIES AND THE CITY MANAGER INITIATED AND JUST APPROVED A KIND OF A VERY COMPREHENSIVE HIRING PLAN THAT TAKES INTO ACCOUNT, YOU KNOW, BONUSES, REFERRAL BONUSES, THINGS THAT WOULD REALLY HELP US RECRUIT THE BEST OF THE BEST.

AND WHEN I CREDIT NINA AND HER TEAM AS WELL FOR PUTTING THIS TOGETHER AND WORKING WITH, OF COURSE, THE CITY MANAGER AND US TO EXPEDITE THAT.

SO NOW WE'RE GOING TO GO AND IMPLEMENT THAT.

SO THAT'S, THAT'S KIND OF IN THE NUTSHELL AN OVERVIEW OF OF WHAT HAS BEEN HAPPENING.

I DO WANT TO HIGHLIGHT SOME OF THE NEXT STEPS, WHICH IS CONTINUING TO EVALUATE THE AFFORDABLE HOUSING TEAM, PUTTING TOGETHER THE AFFORDABLE HOUSING TEAM TO HELP US WITH MORE AFFORDABLE HOUSING PERMITS, EXPEDITING THOSE CONTINUING TO THE POP UP TEAM, PERMITTING TEAMS SPECIFICALLY FOR SATURDAY, CONTINUE TO PARTNER WITH DATA ANALYTICS.

LIKE I SAID, WE WANTED TO DO THE COMMERCIAL DASHBOARD.

AND DEFINITELY THE INCENTIVES PAID THAT JUST GOT APPROVED BY THE CITY MANAGER.

TODAY WE'RE GOING TO GO INTO IMPLEMENTATION MODE.

THAT CONCLUDES MY REPORT.

THANK YOU, COUNCIL MEMBER RIDLEY.

THANK YOU, MADAM CHAIR.

THANK YOU FOR THE REPORT.

MAJID. IT'S GREAT TO GET BACK TO A MORE FULSOME REPORT AFTER THE LAST COUPLE OF MONTHS.

I'M CURIOUS, THE FIRST PAGE OF YOUR REPORT, THE GRAPH SHOWS AN INCREASE FROM 112 TO 194 PERMITS THAT WERE INITIATED.

AND YOU SAY THAT THIS TEAM ISSUED 226 NEW PERMITS SO MORE THAN YOU TOOK IN FOR THE MONTH. SO HOW IS IT THAT THERE ISN'T A BACKLOG? WHERE ARE THOSE EXTRA 32 PERMITS COMING FROM? SO I APPRECIATE THE QUESTION.

THESE ARE PERMITS THAT HAVE BEEN IN MULTIPLE REVIEW CYCLES.

SO EVEN THOUGH WE'VE WE'VE RECEIVED 194, YOU KNOW, THIS SPECIFIC MONTH, THERE ARE PERMITS FROM PREVIOUS MONTH THAT WERE WERE GOING THROUGH SEVERAL REITERATIONS OF OF CORRECTIONS.

SO THOSE ARE THE PERMITS THAT WE'RE ABLE TO TAKE FROM SOME OF THE OLD INVENTORY AND MOVE THEM FORWARD.

SO THOSE AREN'T CONSIDERED A BACKLOG.

IT'S JUST PERMITS THAT ARE COMPLEX FOR SOME REASON OR THERE'S BEEN A DELAY BY THE APPLICANT IN GETTING NEEDED INFORMATION.

SO THEY'RE TAKING MORE THAN 30 DAYS.

YES, SIR. OKAY.

AND HOW DO YOU ACCOUNT FOR THE HUGE REDUCTION FROM 27 TO 9 DAYS IN THE AVERAGE PERMIT ISSUANCE FOR SINGLE FAMILY? SO WHEN YOU HAVE IMPROVEMENTS IN THE BACKLOG, YOU HAVE THE ABILITY TO TO TURN PLANS A LOT BETTER.

STAFF HAS BEEN VERY DILIGENT IN THE INTAKE PIECE IN MAKING SURE THAT THOSE TYPES OF PERMITS ARE ARE SUBMITTED IN A MORE COMPLETE MANNER.

AND SO THERE'S BEEN AN IMPROVEMENT TO THE PROCESS INTAKE AS WELL AS IMPROVEMENT IN THE REVIEW BECAUSE THERE'S NOT SUCH A BACKLOG THAT IT WOULD JUST, YOU KNOW, IT WOULD IT WOULD BE A BOTTLENECK.

SO THAT'S THAT'S WHAT HAS CAUSED THAT IMPROVEMENT.

SO DO YOU THINK THAT'S SUSTAINABLE? CAN WE EXPECT TO SEE A SIMILAR NUMBER OF DAYS OF REVIEW TIME IN FUTURE MONTHS?

[00:10:04]

AND I THINK ANDREW HAD COMMITTED TO THE TEAM TO MAKE SURE THAT, YOU KNOW, WE'RE STAYING 100% WITHIN THE 15 BUSINESS DAY OF REVIEWING PLANS AND EXECUTING THOSE.

AND THE 15 DAYS WAS YOUR TARGET, RIGHT? I'M SORRY, SIR. THE 15 DAY REVIEW TIME WAS THE TARGET.

YES. SO WE'RE NOW WELL, WE'RE NOT REDUCE IT.

NO, NO. WE WANT TO REDUCE IT TO PROBABLY LESS THAN FIVE DAYS.

THAT'S THAT'S THE CURRENT TARGET RIGHT NOW.

OUR GOAL IS TO IMPROVE THAT.

OKAY. WELL, MY KUDOS TO THE DEPARTMENT FOR DOING SOMETHING THAT WE WAITED ALL LAST YEAR TO SEE HAPPEN AND IT'S FINALLY HAPPENED.

SO I'M GLAD TO SEE IT.

COUNCIL MEMBER WEST.

THANK YOU, CHAIRWOMAN.

THANKS FOR CONTINUING TO MAKE THIS A PRIORITY AND FOR STAFF.

GOOD PRESENTATION.

JUST A FEW COMMENTS.

I APPRECIATE THE STAFF'S CONTINUING TO WORK WITH THE THE DALLAS BUILDERS ASSOCIATION ON THE SELF CERTIFICATION.

WHAT KIND OF TIMELINE ARE WE LOOKING AT ON THAT? WE'VE RECEIVED THE THE DRAFT REPORT.

WE'RE IN THE PROCESS OF REVIEWING IT, I WOULD SAY, FOR A COUPLE MORE WEEKS AND WE CAN PRESENT AN UPDATE NEXT MONTH.

AWESOME. I MEAN, I'D LOVE TO SEE A LITTLE BIT MORE DETAIL ON THE PLANS AND THE MEMO NEXT MONTH, IF YOU WOULD.

THANK YOU. YES, SIR. JUST A RANDOM THING THAT HAS COME IN FROM TWO DIFFERENT BUILDERS IS THAT THERE'S BEEN A LITTLE BIT MORE OF A DELAY WITH DEMOLITION PERMITS THAN NORMAL. HAVE YOU HEARD THAT WITHIN THE DEPARTMENT? IS THAT JUST A COUPLE ONE OFFS? I'VE HEARD ONLY FROM ONE SPECIFIC INSTANCE, AND I'M MEETING WITH THAT DEVELOPER THIS WEEK.

BUT THAT WAS I'M NOT SURE IF THAT'S THE SAME DEVELOPER, BUT OTHER THAN THAT, IT'S BEEN REALLY RARE TO HEAR THAT.

OKAY. WELL, THAT'S GOOD TO HEAR, SO I'LL JUST WAIT TO HEAR BACK.

ON THE THIRD PARTY REVIEW YOU MENTIONED ABOUT THE THE DISD CAMPUSES.

I KNEW THAT WAS I WAS GOING TO BE A BIG LIKE HAUL FOR STAFF TO HAVE TO GO THROUGH ALL THOSE.

HOW SPECIFICALLY, WHAT'S GOING TO BE THE ROLE OF THE THIRD PARTY REVIEWERS ON THE THE APPLICATIONS VERSUS STAFF? HOW ARE WE BREAKING THAT DOWN? AS A MATTER OF FACT, THANK YOU.

STAFF HAS MET WHILE I WAS AT THE HOUSING AND HOMELESS SOLUTIONS STAFF HAS MET WITH THE ISD STAFF, SO I HAVEN'T GOTTEN THE UPDATE YET, BUT THERE'S GOING TO BE FIRSTHAND ENGAGEMENT BY THE THIRD PARTY REVIEWER, INCLUDING THE POSSIBILITY OF WORKING DIRECTLY WITH DISD FOR THAT.

SO WILL THEY BE ACTUALLY GETTING INVOLVED? I MEAN, IT'S ZONING APPLICATION IN ADDITION TO ZONING APPLICATION WILL WILL STILL BE WITH THE CITY BECAUSE THOSE ARE A LITTLE BIT MORE COMPLEX.

ALL RIGHT. SO WE ARE MOVING THIRD PARTY REVIEW IN MORE AND MORE INTO I WOULD PUT THIS UNDER COMMERCIAL IS THAT WOULD THIS FALL UNDER COMMERCIAL AND WE'RE ENGAGING RIGHT NOW THE THIRD PARTY FOR COMMERCIAL AS WELL THAT'S GREAT TO HEAR.

AND THEN THE LAST QUESTION IS ON HOW YOU MEASURE YOUR SUCCESS OF THE DEPARTMENT ON COMMERCIAL PERMIT REVIEW TIMES.

SO IT'S BASED ON LIKE, TELL ME AGAIN, I KNOW YOU ANSWERED THIS WITH MR. RIDLEY ON WHAT'S WHAT'S OUR PERFORMANCE GOAL? 15 DAYS, 15 DAYS.

AND THAT IS FROM WHEN WHAT HAPPENS DURING THAT 15 DAYS.

SO THE 15 DAYS, IF THEY ARE IF THEY ARE MINOR COMMERCIAL PERMITS OR ADDITIONS THAT SHOULD BE WITHIN THAT, IF THEY ARE MAJOR COMMERCIAL WITH DIFFERENT COMPONENTS, EACH COMPONENT WOULD BE ON ITS OWN BASICALLY MERIT, MEANING THAT EACH COMPONENT WILL HAVE THE 15 DAY. SO FOR EXAMPLE, IF YOU HAVE A MAJOR DEVELOPMENT, YOU KNOW, COMMERCIAL DEVELOPMENT, CONSIDER AS A FILE, IF YOU WILL.

RIGHT. AND THE DIFFERENT COMPONENTS AS ONE PERMIT.

AND SO IT MAY HAVE 15 TO 20 TYPES OF PERMITS.

AND SO WE HAVE TO TREAT THOSE SEPARATELY BECAUSE THEY COME IN AT DIFFERENT TIMES.

SO YOU CANNOT CONSIDER IT TO BE, WELL, 15 DAYS TO APPROVE ALL OF ALL OF THE PROJECT.

THAT'S THAT'S NEVER, EVER POSSIBLE.

NO, NO. BUT IT'S 15 DAYS FROM WHEN STAFF RECEIVES THE APPLICATION TO WHEN THEY REVIEW THAT PERMIT.

CORRECT. IF THE APPLICANT IF THE APPLICANT.

THIS IS STAFF'S TIME.

IF THE APPLICANT RESPONDS TO THE COMMENTS THAT THAT STAFF HAS, YOU KNOW, BASICALLY ASKED FOR.

I'M CONFUSED.

SO THE THE GOAL IS YOU.

DAY ONE IS WHEN WE GET THE PERMIT APPLICATION.

WHAT WE HAVE THE PLAN.

TOUCH THE PLAN WITHIN 15 DAYS.

TOUCH THE PLAN 15 DAYS.

OKAY. SO THEN THAT'S DEEMED A SUCCESS.

OKAY. I KNOW THE INDUSTRY HAS BEEN ASKING FOR A MEASUREMENT OF FROM START TO FINISH ON COMMERCIAL PROJECTS.

[00:15:01]

THAT'S AWESOME. WHEN CAN WE EXPECT TO SEE THAT? SHE'S ALREADY WORKING ON IT, SO I'M HOPING AGAIN THAT THAT IN THE NEXT BRIEFING THAT I WILL REPORT THAT TO YOU AS WELL.

WELL, AWESOME. WELL, EVEN IF WE DON'T HAVE IT, IT'LL BE NICE TO KNOW THE TIMELINE BY THE NEXT NEXT BRIEFING.

SO THANK YOU.

AND DR. ANDERCHECK IS THERE.

I DON'T WANT TO MISSPEAK FOR HER SAYING, NO, I DON'T WANT TO PUT HER ON THE SPOT, BUT I IF I'M INCORRECT, I WOULD ASK FOR HER TO CORRECT ME. YOU CAN ALWAYS PUT ME ON THE SPOT, MAJED THAT'S FINE.

BRITA ANDERCHECK, DIRECTOR, DATA ANALYTICS AND BUSINESS INTELLIGENCE.

I JUST WANTED TO CLARIFY THAT WE ARE, WE HAVE STARTED MEETING, WE HOPE TO SOLIDIFY A TIMELINE HERE THIS WEEK AND BE ABLE TO REPORT THAT BACK TO DEV SERVICES BY THE END OF THIS WEEK. SO IT SHOULD EASILY MAKE THE TIMELINE FOR THE MEMO FOR NEXT MONTH TO GIVE YOU A SCOPE OF WHAT WE'RE LOOKING AT.

AWESOME. AND JUST TO MAKE SURE I WAS CLEAR IN HOW I ASKED THAT IT'S THE DATE THAT THE PERMITS RECEIVED UNTIL THE DATE THE PERMIT IS IN HAND, NO MATTER WHAT HAPPENS IN THE MIDDLE, WHETHER IT'S OUR FAULT INDUSTRY'S FAULT.

THAT'S THE PIECE WE WANT, CORRECT? YES, CORRECT. AND INDUSTRY, THAT'S YOUR UNDERSTANDING? THEY'VE BEEN ASKING FOR THAT TO TRACK AND SOME OF THESE OTHER GROUPS.

CORRECT. AND DR.

ANDERCHECK IS WORKING ON ALSO IS NOT ONLY YOU SEE THE WHOLE PERMIT, BUT YOU'RE GOING TO SEE HOW MANY TIMES IT TAKES OUR STAFF TO REVIEW THE LENGTH OF TIME THAT IS UNDER OUR POSSESSION AND ALSO THE TIME THAT IS WITH THE APPLICANT.

AWESOME, BECAUSE THAT'S VERY IMPORTANT FOR US.

IF THERE'S ANY ISSUES WITH OUR PERFORMANCE, WE NEED TO ADDRESS IT.

IF THERE IS A DECISION BY THE DEVELOPMENT COMMUNITY TO SAY, WELL, YOU KNOW, I WANT TO HOLD ON ON MY PLANS, WE'VE SEEN THAT LAST YEAR.

WE'VE SEEN SEVERAL PERMITS THAT WERE OVER 700 DAYS, TWO YEARS, YOU KNOW, SO THOSE ARE SOME OF THE THINGS THAT WE WANT TO TRACK AS WELL.

THANK YOU. THANK YOU.

CHAIRMAN WILLIS. THANK YOU.

AND THANKS TO MY COLLEAGUES FOR ASKING GREAT QUESTIONS ON THIS.

IT'S STILL GREAT TO SEE THE YOU KNOW, THE DIRECTION THIS IS MOVING ON THE RESIDENTIAL SIDE.

AND I APPRECIATE THE METRICS ON THE COMMERCIAL SIDE.

THAT'S REALLY IMPORTANT FOR US TO BE ABLE TO DIG INTO.

AND I KNOW WE'RE ONLY GOING TO GO DEEPER ON THAT AS WE LOOK AT ALL THE SUB PERMITS THAT FALL UNDER A MASTER.

BUT AS I'M ANNUALIZING THE NUMBERS IN THE YEAR TO DATE COLUMN AGAINST OUR FISCAL YEAR 2122, I'M JUST SEEING SOME DECLINES NOW.

I DON'T KNOW IF SOME OF THIS IS THE SEASONALITY OF IT, BUT WHAT I HEAR FROM THE INDUSTRY IS ABOUT BUSINESSES GOING ELSEWHERE.

AND I'M JUST REALLY, REALLY I THINK WE'RE ALL CONCERNED ABOUT THAT.

SO, I MEAN, IF YOU ANNUALIZE IT, IT LOOKS LIKE IN COMMERCIAL NEW, WE'D BE DOWN ABOUT 32%.

SO WHAT ARE YOUR THOUGHTS ON THE INDUSTRY AND STAYING IN DALLAS VERSUS LEAVING DALLAS? WELL, I HOPE NOT..

BECAUSE OF OUR PROCESS. I HOPE NOT.

I THINK DALLAS IS ONE OF THE GREATER CITIES TO DO BUSINESS WITH, AND I'VE SEEN THAT FIRSTHAND.

OBVIOUSLY, THE PANDEMIC AND THE ONLINE SYSTEMS AND, YOU KNOW, SHORTAGE OF STAFF HAS HAS IMPACTED ALL OF US, NOT JUST THE CITY OF DALLAS, BUT THE WHOLE REGION.

I THINK STAFF HAS PUT IN A MAJOR EMPHASIS ON ADDRESSING THE ITEM, WHICH WAS THE RESIDENTIAL PERMITS AND NOW THAT WE'VE WE'VE GOT IT TO A FIX, NOW WE WANT TO TAKE A REAL COMPREHENSIVE LOOK AT OUR COMMERCIAL PERMITTING.

I HAVE NOT HEARD ANYTHING TO THE CONTRARY THAT STAFF IS DOING A GREAT JOB.

AND, YOU KNOW, I'VE ON THE SIDE.

I'M TRACKING OTHER CITIES AS WELL AND WHAT OTHER CITIES OF SIMILAR SIZE HAVE DONE.

AND AND I SEE DALLAS IN A GOOD POSITION NOW.

ARE WE IN A GREAT POSITION? NO. YOU KNOW, ONE COMPLAINT FOR ME IS ONE TOO MANY.

AND SO WE'RE WE'RE LOOKING AT THAT.

BUT I HAVEN'T HEARD THAT DEVELOPMENT COMMUNITY IS SHYING AWAY FROM US.

ON THE CONTRARY.

CAN WE IMPROVE? ABSOLUTELY, EVERY SINGLE DAY.

AND TO YOUR QUESTION ON THE 15 BUSINESS DAYS, IF I HAVE MY DRUTHERS, YOU KNOW, I'D SAY ONE DAY OR TWO DAYS IS MORE THAN ENOUGH TO GET PLANS OUT BECAUSE WE WANT TO GET INTO THE CONSTRUCTION.

AND ONCE CONSTRUCTION IS COMPLETED, WE WANT TO REAP THE BENEFITS OF THE SALES TAXES AND PROPERTY TAXES SO WE KNOW THE IMPACT THAT DELAYS CAN CAUSE.

BUT I'M JUST HEARING ANECDOTALLY AS I'M OUT MEETING DIFFERENT PEOPLE IN THE INDUSTRY AND THEY'RE JUST SAYING, YOU KNOW, I DON'T WANT TO DO BUSINESS IN DALLAS.

[00:20:06]

I MEAN, THAT'S WHY IT'S SO CRITICAL THAT WE HAVE THIS AND DRILL INTO THIS FURTHER.

I KNOW YOU'RE DOING THAT, BUT I, I FEEL COMPELLED TO SHARE THAT THAT'S KIND OF WHAT'S OUT THERE.

SO I'D LIKE TO BEGIN TO PROVE IT AS WE'RE ABLE TO DO ON THE RESIDENTIAL SIDE.

NOW, YOU MENTIONED THIS COMP PLAN OR THAT WAS JUST APPROVED.

I'VE GOT A MEETING WITH OUR DIRECTOR OF HR TOMORROW TO REVIEW OUR COMP PLAN.

SO I'M GLAD SOMETHING HAS BEEN APPROVED WITH INCENTIVES AND BONUSES.

AND, YOU KNOW, TO GO UP AGAINST THIS LONG LIST OF VACANCIES.

BUT SO I'LL GET TOGETHER WITH YOU AFTER THIS.

SO I'M SURE I'VE GOT THAT AND I'M ASSUMING SHE'S GOT THAT AND I CAN.

YES, MA'AM. BUT I WANT TO MAKE SURE THAT I DON'T BLINDSIDE JACK IRELAND, WHO IS OUR CFO, BECAUSE IT'S GOT BUDGET IMPACTS TO IT.

I JUST WANT TO MAKE SURE THAT WE WE DEFINITELY CAN WORK WITH THEM.

BUT WE'VE BEEN WORKING VERY CLOSELY WITH THEM AND HR AND OF COURSE THE CITY MANAGER WHO INITIATED THIS.

SO IT'S EXCITING.

I'D BE MORE THAN HAPPY TO MEET WITH YOU.

OH, SURE. WELL, I MEAN, I'M I'M LOOKING FORWARD TO HEARING MORE ABOUT IT FROM OUR DIRECTOR OF HR TOMORROW.

THANK YOU. YES, MA'AM. THANK YOU, CHAIRMAN ATKINS.

THANK YOU. THANK YOU, CHAIRMAN MAGIC PERTAINING TO I ENGINEERS.

ARE WE STILL SHORT OR WHAT ARE WE DOING TO TO RECRUIT MORE ENGINEERS FOR REVIEW.

SO. SO THE TEAM THE TEAM.

YES. THE ANSWER THE SIMPLE ANSWER IS YEAH, WE CONTINUE TO BE SHORT OF HIRING QUALIFIED ENGINEERS AND PLANNERS FOR THAT MATTER.

AND AND AGAIN, WE'VE WE'VE CONNECTED WITH WE'VE CONNECTED.

WITH DIFFERENT UNIVERSITIES.

AND WE'RE OFFERING WE'RE DOING THE POP UP HIRING SATURDAYS TO BE ABLE TO RECRUIT ENGINEERS.

I WILL TELL YOU, I TEACH AT UTA AN ENGINEERING COURSE AND TODAY IS THE LAST DAY.

AND I TOLD THEM I NEED TEN RESUMES IN MY POSSESSION SO I CAN START, YOU KNOW, PICKING SOME OF THOSE INTERNS WHO CAN BE QUALIFIED TO COME WORK FOR THE CITY OF DALLAS. SO WE'RE BEING VERY, VERY AGGRESSIVE.

BUT WHAT WHAT'S WHAT'S REALLY GOOD IS, IS THIS INCENTIVES PROGRAM THAT WAS CREATED BY NINA AND HER TEAM, BY HR AND THEIR TEAM. AND I THINK THAT'S THAT'S GOING TO BE AN OPPORTUNITY NOT ONLY TO FROM A COMPENSATION STANDPOINT TO BE ABLE TO COMPETE WITH THE PRIVATE INDUSTRY, BUT OFFER BONUSES, OFFER RETENTION, BECAUSE WE HAVE A LOT OF TALENTED PEOPLE WHO ARE WHO WE WANT TO CONTINUE TO KEEP IN THE CITY.

AND SO THERE'S THAT THAT WILL ALLOW US TO NOT ONLY MAINTAIN AND KEEP OUR ENGINEERS, BUT ALSO BE ABLE AND PLANNERS AND BUT BE ABLE TO RECRUIT BASED ON THE COMPENSATION PACKAGE THAT IS OFFERED IN THE INCENTIVE.

IT'S A ANYONE FOR HR.

THEY'RE IN THE MEETING, CHAIRMAN.

I SAW NINA EARLIER. THERE SHE IS.

GOOD AFTERNOON. NINA ARIAS, DIRECTOR OF HUMAN RESOURCES.

NINA, WHEN WE TALK ABOUT TRYING TO RECRUIT ENGINEERS, INTERNS, INCENTIVES THEY WERE GOING TO PAY THEM. IS THERE A BOTTLENECK FOR YOU TO HIRE THEM? WHAT IS THE PROCESS AND PROCEDURE? IF I WAS TO SPEAK ABOUT INTERNS FIRST, WE NEED TO ALLOCATE A PM AND A BUDGET TO BE ABLE TO HIRE THEM.

ONCE THAT HAS BEEN DONE, THEN WE CAN GO OUT AND GO TO UNIVERSITIES AND ADVERTISE THE POSITION AND THEN ANYONE WHO APPLIES WILL BE CONSIDERED.

AND THEN THE HIRING PROCESS HAPPENS AFTER THE PERSON HAS BEEN EVALUATED FOR FIT.

AND YOU KNOW, WE ENSURE THAT THEY MEET MINIMUM QUALIFICATIONS.

SO AND THEY START WORKING RIGHT AWAY.

THERE ARE THREE TYPES OF INTERNS THAT WE CAN HIRE.

WE CAN HIRE INTERNS THAT COME THROUGH THE SUMMER.

WE CAN HIRE INTERNS THAT MAY BE DURING THE FALL, CAN WORK PART TIME.

AND THEN WE ALSO HAVE A MODALITY THAT IS THE FIRST YEAR AFTER GRADUATION.

SO IF SOMEONE GRADUATES, THEY HAVE RIGHT AFTER THEY CAN COME IN AND WORK FOR US AS AN INTERN FOR ONE FULL YEAR.

SO THAT IS THAT IS WHAT WE DO WITH INTERNS, ENGINEERS.

WE AS MAGIC WAS INDICATING THERE IS A RECENTLY APPROVED AN APPROACH THAT WILL ALLOW US TO HIRE

[00:25:12]

FIRST, TO MAKE SURE THAT THEIR SALARIES WE HAVE BEEN AND WE ARE UP TO PAR IN COMPENSATION WITH GOVERNMENT AGENCIES.

AND WHAT WE HAVE RECENTLY APPROVED IS FOR US TO BE ABLE TO.

AND GO TO THE GENERAL MARKET AND COMPARE THE SALARIES TO GENERAL MARKET SINCE WE PULLED FROM THE GENERAL MARKET FOR ENGINEERS IN PARTICULAR.

IN ADDITION TO THAT SIGN ON BONUSES, REFERRAL BONUSES, AND ALSO A PROGRAM FOR RECRUITING INTERNATIONAL ENGINEERS.

OKAY. WHEN YOU'RE REFERRING TO COMPENSATION ENGINEER, COMPARE THEM TO GOVERNMENT.

COMPARE THEM TO PRIVATE.

ARE WE IN LINE WITH THEM? ARE WE COMPETITIVE WITH THEM? WHERE ARE OUR WHERE ARE WE? YES, WITH THE BUDGET AND WITH THE BUDGET, YOU KNOW, YOU GOT A BUDGET THAT YOU'RE REFERRING TO.

AND I DON'T KNOW WHAT THAT BUDGET IS.

I MEAN, WHAT IS THE GOING RATE FOR THE ENGINEER? I MEAN, WHAT IS THAT GOING RATE? I DO NOT HAVE THAT INFORMATION RIGHT IN FRONT OF ME, BUT I'LL BE HAPPY TO PROVIDE IT TO YOU.

AND BASICALLY WHAT WE HAVE DONE IS A COMPARISON OF CURRENT MARKET TO THE RATES THAT WE'RE OFFERING AND WE ARE ON TARGET WITH CURRENT MARKET GOVERNMENT.

IN OTHER WORDS, WE ARE PAYING A COMPETITIVE SALARY FOR ENGINEERS AS COMPARED TO OUR, YOU KNOW, TO OTHER MUNICIPALITIES IN TEXAS.

NOW. WHAT WE HAVE DONE IS WE HAVE GONE TO AND WE HAVE LOOKED AT DATA FOR ALL THE ENGINEERS IN THE REGION AND FOR SOME POSITIONS, BECAUSE THERE ARE DIFFERENT LEVELS OF ENGINEERS AND THERE ARE PLANNERS AS WELL.

BUT FOR SOME POSITIONS, WE MAY BE BEHIND 5%.

FOR THE MAJORITY, WE'RE BEHIND 5% COMPARED TO THE REGULAR MARKET.

THERE IS A FEW IN WHICH WE ARE BEHIND 10%.

SO WHAT THIS PROPOSAL ALLOWS US TO DO IS TO COMPARE POSITIONS THAT HAVE BEEN THAT HAVE BEEN IDENTIFIED AS HARD TO FILL, AND THERE IS SPECIFIC CRITERIA THAT ALLOWS THOSE POSITIONS TO BE DESIGNATED AS SUCH.

AND ONE OF THE CRITERIA, FOR INSTANCE, IS THE VARIANCE OF THE GOVERNMENT RATE TO THE MARKET RATE.

SO IF THERE IS A SIGNIFICANT VARIANCE AND THE POSITION HAS BEEN OPEN FOR A LONG TIME AND IT IS CRUCIAL TO THE BUSINESS, THEN THAT POSITION IS DESIGNATED AS HARD TO FILL. OKAY.

BACK TO THAT.

SORRY, MR. CHAIRMAN, BACK TO WHAT YOU JUST SAID.

MAGIC. WE ARE SHORT OF ENGINEERS AND WE GOT DISD COMING UP AND WE GOT MORE BUSINESS COMING TO THE CITY OF DALLAS.

HOW DO WE IN THE BUDGET, HOW DO WE MAINTAIN TRYING TO OPEN UP WITH SYNERGY TO MAKE SURE THAT WE GET THESE ENGINEERS ON A TIMELY BASIS? IT LOOKED LIKE WE STILL GOT A BOTTLENECK TRYING TO HIRE THE ENGINEERS.

IS THAT A FAIR STATEMENT? I THINK WE'VE GOTTEN BETTER IN HIRING ENGINEERS AND PLANNING.

I THINK THE COMPENSATION STUDY THAT NINA DID, AGAIN ON THE RECRUITMENT AND RETENTION STRATEGIES, THAT'S GOING TO THAT'S GOING TO PUT US IN PAR WITH PRIVATE AND WILL PROBABLY PUT US AHEAD OF EVERY OTHER AGENCY AROUND US.

AND SO IT'LL GIVE US THE OPPORTUNITY TO GET THE MOST IMPORTANT THING IS FOR US TO ENTICE ENGINEERS TO APPLY TO THE CITY.

I THINK THAT'S THE THE BIGGEST, THE BIGGEST HURDLE WE HAVE.

I KNOW WE HAVE WHEN WE POST POSITIONS, WE HAVE A LOT OF HITS ON THAT, BUT WE DON'T HAVE PEOPLE WHO ACTUALLY APPLY.

THIS WILL GIVE US THE OPPORTUNITY TO APPLY FOR OTHERS TO APPLY AND MAKE SURE THAT WE HAVE A GOOD POOL OF CANDIDATES THAT WE CAN THAT WE CAN INTERVIEW AND OFFER, YOU KNOW, OFFER POSITIONS TO IN THE ABSENCE.

WHAT WHAT'S HAPPENING HERE IS SOMETIMES WE WE WE CALL IT POACHING FROM OTHER DEPARTMENTS.

AND THAT'S NOT NECESSARILY GOOD FOR THE ORGANIZATION.

IT MAY BE GOOD FOR ONE DEPARTMENT OR ANOTHER.

BUT WHAT WE WANT WE WANT INSIDE TALENT AS WELL AS OUTSIDE TALENT TO BE COMING TO THE CITY, TO STRENGTHEN, TO STRENGTHEN THE THE WORKFORCE SPECIFICALLY AS IT RELATES TO ENGINEERS AND PLANNERS.

IMAGINE A COUPLE MORE QUESTIONS.

I'LL BE THROUGH. MADAM CHAIRMAN, AND IF YOU COULD JUST ASK MAYBE ONE MORE QUESTION.

WE'RE RUNNING. YES. YES.

THANK YOU, MADAM CHAIRMAN.

MAGIC ON MARKING IT IN HERE.

ONE OF MY COLLEAGUES SAID, YOU KNOW, OTHER CITIES, OTHER BUSINESSES GOING SOMEWHERE ELSE.

[00:30:04]

BUT WE'VE ALSO IN ALL KINDS OF ACTIVITIES THAT WE GO TO, LET'S SAY APWA OR THE AMERICAN SOCIETY FUNCTIONS. WE ALWAYS WE ALWAYS HAVE THE ABILITY TO GO AND TALK TO PEOPLE AND TRY TO I WANT TO BE ABLE TO TO SHARE THIS WITH YOU. I DON'T WANT TO JUST HIRE PEOPLE.

I WANT TO HIRE THE COMPETENT, THE TOP OF THE LINE IN TERMS OF ENGINEERS AND BE ABLE TO RETAIN THAT TALENT.

SO WE'RE A LITTLE BIT MORE FOCUSED ON ON SOME OF THE THE POSITIONS TO MAKE SURE THAT WE'RE HIRING THE TALENT THAT ALSO KNOW WHAT TO DO WHEN IT COMES TO WHEN IT COMES TO REVIEWING PLANS OR APPROVING PLANS.

THOSE ARE SOME OF THE VERY IMPORTANT THINGS.

SO WE'RE VERY TARGETED IN THAT REGARD.

I THINK WHAT WE'RE GOING TO DO IS WE'RE GOING TO BE ABLE TO WE'RE GOING TO BE ABLE TO EXPAND THAT ONCE ONCE THIS COMPENSATION STUDY OR RETENTION AND AND RECRUITMENT STUDY IS OUT THERE AND IT'S ACTUALLY MARKETED AND BRANDED THAT WE'RE GOING TO SEE A LOT MORE QUALIFIED PEOPLE APPLY.

THANK YOU. THANK YOU, MADAM CHAIRMAN.

THANK YOU. NOW, IS THIS A BRIEFING YOU'RE EXPECTING TO GIVE TO FULL COUNCIL OR YOU'RE GOING TO GIVE TO US AT THE NEXT MONTH OR .. ACTUALLY WAS JUST APPROVED, BUT I'LL BE HAPPY TO DO THAT.

ABSOLUTELY. IF IT'S HELPFUL.

AND, YOU KNOW, WE'LL BE HAPPY TO TO DO IT IN COLLABORATION WITH THE DEPARTMENT OF.

OKAY. WELL, IF THE CITY MANAGER DECIDES NOT TO DO IT AS A FULL COUNCIL, THEN WE WOULD LIKE TO HAVE THIS NEXT MONTH AT THE AT GPFM.

I DO WANT TO ASK WELL, FIRST OF ALL, THANK YOU FOR STANDING UP A GROUP SPECIFICALLY FOR AFFORDABLE HOUSING AND OF COURSE, FOR DISD.

I KNOW WE'VE BEEN TALKING ABOUT THAT SINCE THE BOND PASSED, BUT I'M JUST GOING TO GO BACK AND SAY WE ALSO NEED SOMETHING SPECIAL FOR OUR OWN PUBLIC SAFETY PERMITS.

YOU KNOW, AND I SIT THERE AND HEAR THESE FIRE STATIONS LANGUISHING WITHOUT BEING WORKED ON BECAUSE OF PERMITTING.

IT JUST MAKES MY HEAD EXPLODE WHEN WE'RE IN CHARGE OF BOTH.

WE'VE TALKED WE'VE TALKED ABOUT THE BOND HAVING HAVING A TEAM SPECIFIC TO THE BOND PROGRAM AND FACILITIES.

SO. IT'S IT'S IN THE WORKS AS WELL.

WELL, AGAIN, JUST WANT TO GIVE INPUT THAT IT WOULD BE VERY HELPFUL IF OUR OWN FIRE STATIONS SPECIFICALLY COULD GET THEIR PERMITS, BECAUSE IF WE GET ALL THESE THINGS BUILT AND WE DON'T HAVE FIRE SERVICES FOR THEM, THEY'RE GOING TO BE VERY SAD WHEN THEIR BUILDING BURNS DOWN.

SO WOULD REALLY APPRECIATE SOME ATTENTION FOR THEM.

ALL RIGHTY. WELL, THANK YOU VERY MUCH.

I DON'T BELIEVE THERE'S ANY OTHER QUESTIONS.

AND WE'RE READY TO MOVE TO OUR NEXT ITEM.

AND OUR NEXT ITEM IS B.

THANK YOU. OFFICE OF THE CITY AUDITOR.

AND AS IT TURNS OUT, THE BRIEFING IS ABOUT DEVELOPMENT SERVICES.

OH, GOOD AFTERNOON, CHAIR MENDELSOHN AND GOOD AFTERNOON, CHAIR MENDELSOHN AND HONORABLE MEMBERS OF THE GPFM COMMITTEE.

TODAY WE'RE GOING TO TALK BRIEFLY ON THE AUDIT OF THE DEPARTMENT OF DEVELOPMENT SERVICES EXPENSES.

THIS IS AN AUDIT THAT RESULTED IN FROM MANAGEMENT PARTNERS FEEDBACK ON WANTING TO KNOW MORE ABOUT THE RECEIPT FROM THE COUNCIL MEMBERS, ON WANTING TO KNOW MORE ABOUT ENTERPRISE FUNDS AND HOW THE MONEY IS BEING SPENT.

ALSO HAD THIS REQUEST BACK WHEN MY FORMER EMPLOYER, THE METROPOLITAN NASHVILLE, HAD A COUNCIL MEMBER THERE THAT WAS ON THE AUDIT COMMITTEE THAT WANTED TO SAY, I JUST WANT TO KNOW HOW PEOPLE SPEND THEIR MONEY.

AND SO THAT'S WHAT THE ATTEMPT WAS WHEN THIS REPORT.

TODAY, I HAVE KAREN PERRY, WHO'S HERE, WAS THE IN-CHARGE FOR THE AUDIT, AND SHE'LL GIVE YOU THE BRIEFING AND ANSWER ANY QUESTIONS YOU HAVE BETWEEN US.

GOOD AFTERNOON. I'M KAREN PERRY.

AND IF YOU'LL JUST MOVE IT A LITTLE BIT CLOSER.

OKAY. THEY'RE REALLY FICKLE.

THERE YOU GO. CAN YOU HEAR ME NOW? YES. THANK YOU. PERFECT.

THANK YOU. AS MR. SWANN SAID, WE HAD ONE REPORT THAT WAS ISSUED IN THE PERIOD FROM MARCH 11TH THROUGH APRIL 14TH, AND IT WAS THE AUDIT OF THE DEPARTMENT OF DEVELOPMENT SERVICES EXPENSES. AND THE OBJECTIVES OF THIS AUDIT WERE TO DETERMINE, YOU KNOW, THREE, THREE DIFFERENT THINGS.

SO THE FIRST ONE WAS TO IDENTIFY THE TOP TEN CATEGORIES, EXPENSE CATEGORIES, OR WHAT WE CALL THE USES OF THE DEPARTMENT OF DEVELOPMENT SERVICES.

AND IT REALLY WAS FOR THE ENTERPRISE FUND.

AND IF THE USE IS BENEFIT THE PUBLIC GOOD AND ALSO IF THERE WERE ANY UNUSUAL FINANCIAL TRANSACTIONS THAT WERE NOTED WHERE THE PUBLIC GOOD REALLY COULD NOT BE

[00:35:08]

SO AGAIN, FISCAL YEAR 21.

NEXT SLIDE, PLEASE.

THE OBSERVED CONDITIONS THAT WE FOUND, WE FOUND THAT THE FISCAL YEAR 2021 TOP TEN, AN ADDITIONAL EXPENSE CATEGORIES OR USES OF THE DEPARTMENT DEVELOPMENT SERVICES ENTERPRISE FUND WERE INCURRED FOR THE BENEFIT OF THE PUBLIC GOOD.

THERE WERE NO UNUSUAL FINANCIAL TRANSACTIONS THAT WE IDENTIFIED.

HOWEVER, THERE WERE SOME CALCULATIONS, ERRORS THAT WE NOTED IN SOME BILLINGS FROM OTHER CITY DEPARTMENTS.

NEXT SLIDE, PLEASE.

AND SO THE RECOMMENDATIONS THAT WE HAD WERE TO ENHANCE THE REVIEW PROCEDURES TO ENSURE THE ACCURACY OF THE BILLINGS FROM OTHER CITY DEPARTMENTS.

AND THE DEPARTMENT OF DEVELOPMENT SERVICES MANAGEMENT TEAM DID AGREE TO THIS RECOMMENDATION.

AND WE ALSO HAVE OBVIOUSLY THE REPORT IS LINKED AT THE END OF THE PRESENTATION.

ALL RIGHT. GOOD JOB. I THINK THAT WAS YOUR FIRST ONE WITH US.

IT IS. THANK YOU.

COMMITTEE MEMBERS, DO YOU HAVE ANY QUESTIONS ABOUT THIS AUDIT? CHAIRMAN WILLIS. THANK YOU.

THANK YOU ALL VERY MUCH AND THANKS FOR THAT SUCCINCT PRESENTATION.

SO I'M WONDERING ABOUT ON THE EMPLOYEES CHANGING HOURLY RATES.

CAN YOU DRILL INTO THAT A LITTLE BIT FURTHER? DID YOU FIND WHY THAT IS? WELL, FIRST, I WOULD SAY WE DID NOT DRILL DOWN INTO THAT PARTICULAR ISSUE.

YOU'RE TALKING ABOUT THE THE CALCULATION OF THE ERRORS.

AND THAT WAS WHERE THE MAIN ERROR WAS DETERMINED AT THE TIME.

IN FISCAL YEAR 21, THERE WERE TWO FUNDS WITHIN DEVELOPMENT SERVICES.

SO YOU HAD YOUR GENERAL FUND EXPENSES AND THEN YOUR ENTERPRISE FUND EXPENSES.

AND SO THE AREA IT WAS WHERE REAL ESTATE WAS KIND OF A THERE WAS A SEPARATE AREA THERE AND THEY WERE GENERAL FUND EMPLOYEES.

AND SO THEY WERE DOING WORK FOR THE ENTERPRISE FUND.

AND SO THEY ARE THEREFORE BILLED THEIR TIME IS BILLED AND CHARGED BACK TO THE ENTERPRISE FUND.

WHAT WE SAW WAS THAT, AGAIN, THERE WAS AN EMPLOYEE, THERE WERE FIVE EMPLOYEES.

WE SAW THAT THERE WERE THE HOURLY RATE CHANGED OVER THE COURSE OF THAT TIME FRAME.

AND THIS WILL BE IN THE CITY FORCES AREA.

IF YOU'RE LOOKING AT THE REPORT, WE DID NOT DRILL DOWN INTO THAT TO DETERMINE.

WE DIDN'T GO BACK TO DEVELOPMENT SERVICES FOR THEM TO EXPLAIN THAT.

SO WHERE WOULD THAT BE DRILLED INTO? WHO WOULD YOU EXPECT TO TAKE THAT ON? WORK. CFO.

OR OR IN THE ENTERPRISE FUND.

I THINK ONE THING WE HAD IS THAT THEY NEEDED TO DO A MORE THOROUGH REVIEW SO THAT THEY CAN.

I GUESS WHEN I SEE THE DIFFERENCES, WHEN THEY GET THEIR BILLINGS FROM OTHER DEPARTMENTS, THAT THEY CAN GET BACK TO THEM, THEN TO DETERMINE WHY THERE'S A DIFFERENCE AND HAVE THAT CORRECTED BEFORE IT EVER GETS PROCESSED AND POSTED INTO THE FUND.

I WOULD SAY ALSO THAT AT THE TIME, THE PRIMARY CONTACT, THE AUDIT, PRIMARY AUDIT CONTACT THAT I HAD AT THE TIME, YOU KNOW, I DID POSE THAT QUESTION TO HER AND GAVE HER ALL OF THE DOCUMENTATION TO REVIEW.

AND, YOU KNOW, SHE JUST WAS NOT ABLE TO COME BACK WITH WHY THAT WOULD HAVE WOULD HAVE OCCURRED.

SO, YES, I DO THINK IT COULD GO BACK EITHER TO THE DEPARTMENT HEAD FOR THAT PARTICULAR AREA OR NOW BACK TO THE DEVELOPMENT SERVICES MANAGEMENT TEAM. WELL, I WOULD SAY WE WOULD DEFINITELY WANT TO UNDERSTAND THE DRAMATIC SWING WE SEE IN THE SAME PERSON'S HOURLY RATE.

SO IT SOUNDS LIKE YOU IDENTIFIED IT, BUT THERE'S NOT THAT MECHANISM TO KNOW WHO'S GOING TO TAKE RESPONSIBILITY FOR COMING BACK TO US AND SAYING THIS IS WHY THIS HAPPENED.

IS THAT THE CASE? IT'S NOT REALLY IT'S KIND OF UNTETHERED.

YES. I MEAN, AGAIN, WE PUT IT BACK TO THE MANAGEMENT TEAM AND, YOU KNOW, TRY TO GET A, YOU KNOW, A RESPONSE AS TO WHY THIS MAY HAVE HAPPENED.

HOWEVER, WHEN YOU DON'T, YOU KNOW, IT WOULD GO BACK TO THE DEVELOPMENT SERVICES TEAM TO DO MORE DIGGING.

I THINK I DON'T KNOW IF MR. AL-GHAFRY IS STILL AROUND, BUT I THINK I'D LIKE TO BE SURE WE'RE REPORTED BACK TO ON THAT.

AND THEN THERE WAS AN OVERPAYMENT WHERE IT'S TIED BACK TO SOME OF THIS TO $22,000.

DID YOU ALL UNCOVER WHETHER THAT WAS RECOVERED? NO, WE DID NOT.

WE DID NOT PURSUE THAT.

SO WE JUST DON'T WE DON'T KNOW OR WHETHER THAT WAS RECOVERED OR NOT.

THIS $22,000 OVERPAYMENT TO EMPLOYEES? WELL, IT WASN'T AN OVERPAYMENT TO EMPLOYEES.

THAT IS ACTUALLY AN OVERBILLING.

[00:40:01]

AND SO THEY DID THAT.

BUT THE CALCULATION ITSELF WAS INCORRECT BECAUSE THEY DOUBLED THEY HAD DUPLICATE BILLING.

SO REALLY, IT'S BETWEEN TWO DEPARTMENTS.

IT'S NOT THAT THE INDIVIDUALS RECEIVED ADDITIONAL FUNDS.

SO A CREDIT WOULD NEED TO BE ISSUED SINCE YOU ALL IDENTIFIED THAT.

BUT WE DON'T NECESSARILY KNOW THAT THAT HAPPENED? CORRECT. OKAY.

I SEE SOME PEOPLE HAVE APPEARED HERE TO MAYBE ANSWER THIS QUESTION.

GOOD AFTERNOON. PULL THAT UP FOR ME, PLEASE.

I'M SORRY. GOOD AFTERNOON.

NATASHA WADE WITH DEVELOPMENT SERVICES.

NO, MA'AM, WE DID NOT DO A CREDIT BACK TO THE EXCUSE ME, BACK TO THE DEPARTMENT, BECAUSE AT THE TIME, REAL ESTATE WAS A PART OF DEVELOPING SERVICES.

EXCUSE ME. AND AS WAS MENTIONED, THE PROCESS THAT WE HAD AT THE TIME WAS AN INTERNAL DATABASE THAT MISCALCULATED THE HOURS, AND WE THEN TRANSITIONED TO ONCE WORKDAY WAS IMPLEMENTED, WE TRANSITIONED TO A PROCESS WITH WORKDAY ASSIGNING PROJECT ID CODES TO HELP US BETTER.

EXCUSE ME, HELP US BETTER ALLOCATE THOSE FUNDS.

I'M SORRY, THOSE CHARGES, BUT NO, MA'AM, WE DID NOT ASK FOR THE REIMBURSEMENT BACK FROM THE GENERAL FUND OF DEVELOPMENT SERVICES AT THE TIME.

WHY? THAT'S A WE JUST WE JUST DIDN'T ASK FOR THE MONEY BACK BECAUSE IT WAS AN INTERNAL DEPARTMENT.

WELL, I KNOW, BUT, I MEAN, JUST FOR THE SAKE OF HAVING KNOWING WHICH SLOTS MONEY IS GOING INTO FOR FUTURE BUDGETING AND LOOK BACKS AND THINGS LIKE THAT AGAIN, AND MAYBE THIS FALLS UNDER MR. AL-GHAFRY. I WOULD SAY I WOULD.

I MEAN, IT'S GREAT THAT AUDIT UNCOVERS THESE THINGS, BUT IF WE'RE NOT CLOSING THAT LOOP, I THINK THAT'S AN ISSUE.

AND SO WE DON'T HAVE TO GET IN DEPTH IN IT.

BUT I THINK WE'VE IDENTIFIED AT LEAST TWO THINGS HERE THAT WE NEED TO PUT A PERIOD AT THE END OF THAT SENTENCE AND HAVE SOME SORT OF RESOLUTION ON.

YES, MA'AM. WE'LL GO BACK AND TAKE A LOOK TO RETRIEVE THOSE FUNDS.

ALL RIGHT. THANK YOU. OKAY.

ANY OTHER QUESTIONS ABOUT THE AUDIT? I'M LOOKING ONLINE. I DON'T SEE ANYBODY WAVING AT ME, SO.

OKAY. WELL, I THINK WE'RE READY TO MOVE TO THE NEXT ITEM.

THANK YOU VERY MUCH.

THANK YOU. NEXT ITEM IS OUR FISCAL 23 MID-YEAR APPROPRIATION ADJUSTMENTS.

AND I SEE JEANETTE'S COMING UP.

SO I'M GOING TO PREFACE THIS PRESENTATION WITH AN APOLOGY TO MY COLLEAGUES THAT I ACTUALLY DID NOT GET THIS PRESENTATION IN ADVANCE.

SO LIKE, YOU ONLY SAW IT FRIDAY EVENING WHEN IT WAS POSTED AND IT'S PRETTY SIGNIFICANT.

AND SO I'D LOVE US TO HAVE A CONVERSATION AFTER THE PRESENTATION ABOUT THAT.

GO AHEAD. GOOD AFTERNOON.

THE THIRD BRIEFING TODAY IS THE FISCAL YEAR 23 MID-YEAR BUDGET ADJUSTMENT.

MY NAME IS JEANETTE WEEDEN, DIRECTOR OF BUDGET AND MANAGEMENT SERVICES.

I'M JOINED HERE WITH IVAN GHWELL, ASSISTANT DIRECTOR AND BUDGET AND MANAGEMENT SERVICES.

AND WE ARE HERE TO TALK ABOUT BUDGET CHANGES THAT WE'RE PROPOSING TO PRESENT TO COUNCIL ON WEDNESDAY, APRIL THE 26TH.

ALSO, WE WILL BE BACK AT END OF YEAR IN SEPTEMBER WITH ADDITIONAL CHANGES NOT ADDRESSED IN THE MIDYEAR ORDINANCE.

AND SO WITH THAT, IVAN WILL LEAD THE DISCUSSION AND I'LL TURN IT OVER TO HIM.

ALL RIGHT. THANK YOU VERY MUCH AND GOOD AFTERNOON.

SO ON THIS NEXT SLIDE, WE GOING TO GIVE YOU AN OVERVIEW OF WHAT THE BRIEFING IS GOING TO DISCUSS IN A LITTLE BIT.

FIRST, WE'RE GOING TO GIVE YOU A BACKGROUND ON THE ORDINANCE, ADOPTION AND ANY AUTHORIZATIONS ALLOWED BY THE CITY CHARTER.

NEXT, WE'RE GOING TO GO THROUGH AN OVERVIEW OF THE AMENDMENTS TO THE FY 23 BUDGET ORDINANCE, AND WE'RE GOING TO GO THROUGH IT BY FUND TYPE.

SO WE'LL GO THROUGH GENERAL FUND AMENDMENTS, ENTERPRISE FUND, CAPITAL FUNDS AND THINGS LIKE THAT.

SO ONCE WE GO THROUGH A FEW SLIDES DISCUSSING THOSE KINDS OF AMENDMENTS, THEN WE'RE GOING TO GO THROUGH OUR RECOMMENDATION AND THE NEXT STEPS.

SO TO GIVE A BIT OF BACKGROUND AND A REFRESHER ON HOW WE GOT TO THE MID-YEAR BUDGET AMENDMENT, THE CITY COUNCIL, OF COURSE, ADOPTED ADOPTED THE FY 23 OPERATING AND CAPITAL BUDGET ORDINANCE BACK ON SEPTEMBER 28TH OF 2022, IN THE AMOUNT OF ABOUT $4.7 BILLION FOR ANY CHANGES TO THAT AMOUNT.

AMENDMENTS ARE REQUIRED TO ENSURE COMPLIANCE WITH THE CITY CHARTER AND TO ENSURE THAT THERE'S ADEQUATE DEPARTMENTAL APPROPRIATIONS AVAILABLE THROUGH THE END OF THE FISCAL YEAR.

[00:45:01]

AND THAT JUST ESTABLISHES THE BUDGETS THAT CAN BE EXPENDED WITHIN A GIVEN FISCAL YEAR.

A SECOND THING THAT THE CITY COUNCIL AUTHORIZES THROUGH THAT PROCESS IS TO TRANSFER APPROPRIATIONS BETWEEN DEPARTMENTS DIVISIONS OR FOR PURPOSES.

THERE'S ALSO AN ALLOWANCE TO APPROPRIATE AGAINST EXCESS REVENUE.

AND LASTLY, THE CITY CHARTER DOES NOT ALLOW FOR EXPENDITURE OF CITY FUNDS WITHOUT SUFFICIENT APPROPRIATIONS.

BASICALLY, DEPARTMENTS AREN'T ALLOWED TO GO OVER BUDGET BEYOND WHAT HAS BEEN ALLOWED BY THE CITY COUNCIL.

SO ON THIS NEXT SLIDE, I'M GOING TO GIVE YOU AN OVERVIEW OF THE TYPES OF AMENDMENTS THAT YOU'RE GOING TO SEE THAT YOU'RE SEEING IN THE PROPOSED MIDYEAR BUDGET ORDINANCE.

THERE'S ABOUT SIX OF THEM.

AND SO ONE OF THEM THAT YOU'RE GOING TO SEE IS AN APPROPRIATION, AGAIN, OF AN EXCESS OR UNBUDGETED REVENUES.

THERE'S ADJUSTMENTS TO ADDRESS FORECAST OVERRUNS ACROSS THE FUNDS AND DEPARTMENTS, AS WE'VE BEEN REPORTING IN THE MONTHLY BUDGET ACCOUNTABILITY REPORT.

WE'RE GOING TO DISCUSS NEW APPROPRIATIONS FOR NEW PROGRAMS AND SERVICES.

AND WE'RE GOING TO ALSO SHOW YOU FOR NOT ONLY GRANT TRUST AND OTHER FUNDS, BUT ALSO FOR ENTERPRISE AND INTERNAL SERVICE FUNDS.

THOSE REVENUE AND EXPENDITURE INCREASES THAT HAVE BEEN COMMUNICATED AND CONVEYED AGAIN WITHIN THE MONTHLY BUDGET ACCOUNTABILITY REPORT.

WE'RE ALSO GOING TO DISCUSS SOME CAPITAL APPROPRIATION ADJUSTMENTS.

AND LASTLY, WHAT THE MEDIA ORDINANCE DOES IS FORMALIZE SORT OF THE APPROPRIATION ADJUSTMENTS THAT HAVE BEEN PREVIOUSLY BEEN APPROVED BY THE CITY COUNCIL THROUGH RESOLUTION, AND THAT'S BEEN THROUGHOUT THE CURRENT FISCAL YEAR.

ON THIS NEXT SLIDE, YOU'RE GOING TO SEE A CHART OF OF AN OVERVIEW OF THE AMENDMENTS THAT BY THAT ARE BY AFFECTED FUND.

YOU'RE GOING TO SEE THE GENERAL FUND, THE ENTERPRISE FUND CATEGORY SORT OF ON ROW BY ROW.

AND THE WHAT I WANT TO POINT TO YOUR ATTENTION TO IS THAT BOTTOMMOST ROW, WHERE IT SAYS THE TOTAL THERE'S $4.3 BILLION OF FUND TYPES THAT ARE BEING AFFECTED BY THIS MIDYEAR BUDGET ORDINANCE.

YOU'RE NOT SEEING THE THE MISSING DEBT SERVICE FUND BECAUSE THERE IS NO CHANGE WHATSOEVER TO THAT.

THAT REMAINS AT THE 400 OR SO MILLION DOLLARS.

AND IN THE MIDDLE COLUMN, YOU'RE GOING TO YOU'RE GOING TO NOTICE THAT THERE'S A $317 MILLION INCREASE TO THAT $4.3 BILLION.

SO IN ESSENCE, WE'RE GOING TO MOVE FROM 4.3 BILLION TO 4.6 BILLION IF THE MID-YEAR BUDGET ORDINANCE IS APPROVED AS AS PROPOSED, THAT DO WANT TO POINT OUT THAT OF THAT 317 MILLION, ABOUT HALF OF THAT OR 166 MILLION IS KIND OF SHOWN TWICE DUE TO A TRANSFER OF CASH FROM THE OPERATING FUNDS TO TO THEIR CAPITAL FUNDS.

AND AGAIN, THAT'S THAT'S TIED TO ANY KIND OF EXPENSE ABOVE THE ABOVE APPROVED BUDGETS HAVE TO BE RECOGNIZED BEFORE THEY CAN BE EXPENDED AND TRANSFERRED ACROSS FUNDS.

AND WITH THAT, I'LL TURN IT OVER TO DIRECTOR WEEDEN TO DISCUSS GENERAL FUND AMENDMENTS AND ANY AMERICAN RESCUE PLAN ACT CHANGES.

THANK YOU, IVAN. AS IVAN MENTIONED, THE BUDGET ORDINANCE INCLUDES AN AMENDMENT TO APPROPRIATE EXCESS REVENUE AS ALLOWED BY CITY CHARTER.

AS INDICATED IN THE FEBRUARY BUDGET ACCOUNTABILITY REPORT, GENERAL FUND REVENUE IS FORECAST TO BE 24.5 MILLION OVER BUDGET.

THE BIGGEST DRIVERS OF THE INCREASE IN REVENUE ARE SALES TAX, INTERGOVERNMENTAL AND MISCELLANEOUS, WHICH INCLUDES AUTO AUCTION SALES.

THE PROPOSED AMENDMENT APPROPRIATES 15.5 MILLION INCHES SALES TAX.

AS PREVIOUSLY COMMUNICATED IN THE MONTHLY SALES TAX MEMO.

SALES TAX HAS BEEN TRENDING ABOVE BUDGET.

THE FORECAST ASSUMES A YEAR END PROJECTION OF 432.6 MILLION.

INTERGOVERNMENTAL REVENUE IS FORECAST TO BE 4.8 MILLION OVER BUDGET AND THAT'S DUE TO OUR INTERLOCAL AGREEMENTS.

THE CITY HAS INTERLOCAL AGREEMENTS WITH THE CITIES OF COPPELL, IRVING, EULESS AND GRAPEVINE.

AND SO THE AGREEMENTS ALLOW THE CITY OF DALLAS AND THE CITY OF FORT WORTH TO SHARE CERTAIN REVENUE IN EXCHANGE FOR DEVELOPMENT AND GROWTH OF AIRPORT PROPERTY THAT FALLS WITHIN THE BOUNDARIES OF THOSE CITIES.

AND SO THE 4.8 THAT YOU SEE HERE IS ACTUAL COLLECTIONS THAT WE'VE RECEIVED THROUGH THOSE AGREEMENTS.

THE BIGGEST DRIVER AMONGST THOSE CITIES IS THE CITY OF IRVING, WHO HAS A NEW TAX PAYER.

SO THAT'S DRIVING THE INCREASE UNDER MISCELLANEOUS.

WE ARE APPROPRIATING 388,000 OF THE AUTO POUND REVENUE.

SO WE'VE DISCUSSED THIS PREVIOUSLY AND DISTRIBUTED A CITY MANAGER MEMO ON MARCH THE 30TH EXPLAINING OUR ASSUMPTIONS.

THE FORECAST ASSUMES THAT WE WOULD AUCTION 5100 VEHICLES.

WE HAVE COLLECTED 4.7 MILLION YEAR TO DATE COMPARED TO A BUDGET OF 5.3.

[00:50:05]

MOVING ON TO SLIDE NUMBER SEVEN.

SO THE 20.7 MILLION IN EXCESS REVENUE WILL BE USED TO FUND THE ITEMS LISTED HERE ON SLIDE NUMBER SEVEN.

I'LL START WITH GFR.

OVER TIME, THE GENERAL FUND AMOUNT THAT WE'RE ALLOCATING FROM EXCESS REVENUE IS 3.6 MILLION.

YOU SEE ARPA LISTED HERE IN PARENTHESES FOR 7.8 AND I'LL TALK ABOUT THAT WHEN WE GET TO SLIDE NUMBER NINE.

THE OFFICE OF HOMELESS SOLUTIONS EMERGENCY PROCUREMENT, WE'VE BEEN FORECASTING THAT FOR THE LAST TWO MONTHS AND THAT'S TO HOUSE INDIVIDUALS IN A NON CONGREGATE SETTING.

THIS PROJECTION REFLECTS THE COST FOR APPROXIMATELY 90 DAYS.

IT'S THE COST OF A CONTRACTOR PROVIDING THE SERVICE.

IT INCLUDES THE COST OF LODGING, SECURITY AND FOOD.

THE NEXT BULLET AGAIN, WE'VE BEEN FORECASTING AN OVERAGE IN PARK AND RECREATION AND THE BUDGET ACCOUNTABILITY REPORT.

THIS INCREASE IS PRIMARILY DUE TO SECURITY MEASURES AT PARKS, TRAILS AND RECREATION CENTERS, AS WELL AS PARK MAINTENANCE.

THE FOURTH BULLET WILL FUND HVAC REPLACEMENT AT CITY HALL, AND THIS IS PRIMARILY THE HEATING PORTION OF THE SYSTEM TO MAKE SURE THAT IT'S READY FOR WINTER.

THE TOTAL COST OF THIS REPLACEMENT IS 4.5 MILLION.

WE ARE USING 1.2 MILLION IN ARPA FUNDS FOR THIS REPLACEMENT.

THE NEXT BULLET, THE 7 MILLION FOR THE ECONOMIC DEVELOPMENT CORPORATION, REFLECTS A REALLOCATION OF ARPA FUNDS IN EXCHANGE FOR THE GENERAL FUND.

SO I'LL TALK MORE ABOUT IT, BUT JUST BRIEFLY, WE BUDGETED $7 MILLION IN ARPA FOR THE ECONOMIC DEVELOPMENT CORPORATION.

WE ARE ACTUALLY REALLOCATING THAT 7 MILLION TO FIRE OVER TIME BECAUSE IT'S A MORE APPROPRIATE USE OF THOSE FUNDS IN EXCHANGE FOR 7 MILLION FROM THE GENERAL FUND AND EXCESS REVENUE.

SO THE NET IMPACT TO THE CORPORATION IS ZERO.

WE'RE JUST EXCHANGING GENERAL FUND AND ARPA FUNDS.

THE FUEL BILL, THE FUEL AMOUNT BULLET THAT YOU SEE HERE IN THE AMOUNT OF 723,000 IS BASED ON RECENT EVENTS IMPACTING FUEL PRICES.

SO EQUIPMENT AND FLEET MANAGEMENT IS INCREASING THEIR FORECAST FOR FUEL.

AND SO WE ARE ADJUSTING FIRE, POLICE, PARK AND RECREATION, PUBLIC WORKS AND TRANSPORTATION FOR THOSE COSTS.

THE NEXT BULLET REFLECTS THE INCREASE IN ELECTIONS COSTS DUE TO THE ANTICIPATED RUNOFF ELECTION AND THEN THE SECOND TO LAST BULLET.

WE'VE BEEN COMMUNICATING REALLOCATIONS OF POSITIONS BETWEEN DEPARTMENTS AND SO ON.

THE BUDGET ACCOUNTABILITY REPORT, WE TALKED ABOUT POSITIONS MOVING FROM COMMUNICATIONS TO OR MAYOR AND COUNCIL OFFICE FROM COMS AND VICE VERSA.

SO THIS CHANGE WILL TRUE UP THE SALARIES ASSOCIATED WITH ALL THE POSITION MOVEMENTS.

AND OF COURSE, THE LAST BULLET ONE TIME.

THIS IS A ONE TIME FUNDING INCREASE FOR THE OFFICE OF PROCUREMENT.

THIS IS TEMPORARY STAFFING TO SUPPORT THE PROCUREMENT PROCESS.

SO THIS AMOUNT INCLUDES TEMPORARY STAFF SUPPORT OF FIVE POSITIONS.

MOVING ON TO SLIDE NUMBER EIGHT, REMAINING EXCESS REVENUE WILL BE AVAILABLE AT YEAR END TO SUPPORT REMAINING COST OVER FUNDS OVERRUN.

SO WE'LL CONTINUE TO MONITOR DEPARTMENTS THAT APPEAR IN THE BUDGET ACCOUNTABILITY REPORT THAT DO NOT APPEAR IN THE MID-YEAR ORDINANCE.

THE ORDINANCE ALSO INCLUDES NET ZERO TRANSFERS IN THE BUDGET ORDINANCE, AND THIS IS PRIMARILY THE ALLOCATION OF THE ONE TIME BONUS TO GENERAL FUND DEPARTMENTS. THE FUNDING IS CURRENTLY BUDGETED AND SALARY BENEFIT RESERVES, SO WE'RE JUST ALLOCATING IT TO THE APPROPRIATE DEPARTMENTS.

THE NEXT BULLET IS A ADJUSTMENT TO PLANNING AND URBAN DESIGN.

THIS IS A NET ZERO TO THE GENERAL FUND.

IT ACTUALLY REFLECTS WORK PERFORMED BY PLANNING FOR THE DEVELOPMENT COMMUNITY.

AND THEN OF COURSE, THE LAST BULLET ON THIS SLIDE IS AN EQUITY ADJUSTMENT IN THE CITY SECRETARY'S OFFICE.

REMAINING SALARY BENEFIT, ELIGIBLE COST OVERRUNS THAT YOU SEE IN THE BUDGET ACCOUNTABILITY REPORT WILL CONTINUE TO BE MONITORED FOR POSSIBLE ADJUSTMENTS AT MID-YEAR I'M SORRY, END OF YEAR.

SO MOVING ON TO SLIDE NUMBER NINE, THE AMERICAN RESCUE PLAN ACT.

JUST A REMINDER FOR THOSE LISTENING, THE CITY RECEIVED 355.4 MILLION IN LOCAL FISCAL RECOVERY FUNDS.

[00:55:04]

THE SPENDING FRAMEWORK THAT YOU SEE HERE LISTED ON SLIDE NUMBER NINE REFLECTS THE PLANS AT THAT TIME.

WE ARE NOW RECOMMENDING A REALLOCATION OF SOME UNUSED FUNDS.

AND SO, OF COURSE, ON SLIDE NUMBER TEN, WE'RE SHOWING THE PROPOSED SPENDING FRAMEWORK AND YOU'LL SEE IT SHIFTS FUNDING PRIMARILY BETWEEN HEALTH AND SAFETY AND INFRASTRUCTURE.

SO ON SLIDE NUMBER 11, WE LIST SOME OF THE REASONS FOR THE PROPOSED REALLOCATIONS.

AS WE'VE STARTED OUR SPENDING FOR ARPA, WE'VE NOTICED THAT SOME PROJECTS HAVE BEEN COMPLETED SOONER THAN ANTICIPATED FOR LESS FUNDING AMOUNTS. WE'VE ALSO REALIZED THAT OUR NEEDS AND PRIORITIES HAVE CHANGED AND SO OF COURSE UNALLOCATED FUNDS REMAIN.

SO FOR EXAMPLE, WHEN WE ESTABLISH THE BUDGET IN 2021, THERE WAS STILL THIS UNCERTAINTY ABOUT COVID.

AND SO THE BUDGET ALLOCATED 10.6 MILLION FOR TESTING AND VACCINATIONS AND WE'VE SPENT 2.3.

AND SO NOW WE'RE RECOMMENDING A REALLOCATION TO ENSURE TIMELY EXPENDITURE OF FUNDS BY OUR 2026 DEADLINE.

ADDITIONALLY, WE ARE ACCELERATING FUNDS FROM FISCAL YEAR 23-24 TO FISCAL YEAR 22-23 TO ADDRESS SOME SUPPLY CHAIN ISSUES AND THEN OF COURSE, WE'RE ALSO ACCELERATING THE $2 MILLION, WHICH IS THE REMAINING AMOUNT FOR THE ECONOMIC DEVELOPMENT CORPORATION FORWARD TO FISCAL YEAR 23 TO ADDRESS FIRE OVERTIME.

ON SLIDE NUMBER 12, YOU SEE A BREAKDOWN OF THE UNUSED FUNDS AND THE REALLOCATION.

SO THIS SLIDE REFLECTS THE NET ZERO CHANGES TO ARPA, THE 200,000 ALLOCATION THAT YOU SEE THERE BETWEEN FIRE AND INTEGRATED PUBLIC SAFETY SOLUTIONS ACTUALLY REFLECTS A CORRECTION.

AGAIN, YOU SEE THE 5 MILLION FOR THE ECONOMIC DEVELOPMENT CORPORATION GOING TO FIRE FOR FIRE OVERTIME.

AS I PREVIOUSLY MENTIONED, THIS IS A MORE APPROPRIATE USE OF THE ARPA FUNDS.

UNDER THE USE OF FUNDS, YOU SEE THE HOUSING FOR UNSHELTERED PERSONS LINE ITEM.

THIS SUPPORTS AGENDA ITEM 11 ON THE UPCOMING APRIL 26TH AGENDA.

THIS PROJECT MAY RECEIVE A PARTIAL REIMBURSEMENT FROM DALLAS COUNTY IN THE AMOUNT OF 2.5.

SO IF WE RECEIVE THE 2.5 FROM DALLAS COUNTY, WE'LL BE BACK AGAIN FOR ANOTHER REALLOCATION OF THOSE FUNDS.

SLIDE NUMBER 13 REFLECTS THE ADVANCE OF FUNDS FROM FISCAL YEAR 24.

SO WE'RE LOOKING AT TWO LINE ITEMS THAT TOTAL 8.9 MILLION.

AGAIN, THIS INCLUDES THE 6.9 MILLION TO ACCELERATE DPD SQUAD CARS AND THEN THE ACCELERATION OF DPD SQUAD CARS TO FISCAL YEAR 23 BRINGS THE TOTAL AMOUNT OF FUNDING AVAILABLE TO 14.9 MILLION.

THE REALLOCATION OF ARPA FUNDS FROM THE ECONOMIC DEVELOPMENT CORPORATION TO DFR OVER TIME IS LISTED HERE.

AND SO THIS AMOUNT ON SLIDE NUMBER 13, THE 2 MILLION ALONG WITH THE 5.8 MILLION ON SLIDE NUMBER 12 AND THE GENERAL FUND CONTRIBUTION OF 3.9 OR 3.6 MILLION.

I'M SORRY, ON SLIDE NUMBER SEVEN BRINGS THE TOTAL ALLOCATED TO DFR TO 11.4.

AND SO THIS AMOUNT WILL ADDRESS THEIR FORECAST OVERAGE AND YOU'LL SEE THAT NUMBER TIED BACK TO THE FEBRUARY BUDGET ACCOUNTABILITY REPORT.

YOU CAN VIEW THE ENTIRE APPENDIX AND THE ARPA BUDGET UPDATE MEMO DISTRIBUTED LAST FRIDAY FOR DETAILED LINE BY LINE OF ARPA REALLOCATIONS.

ON SLIDE NUMBER 14, YOU WILL SEE, AND I'VE KIND OF TALKED ABOUT IT, I'LL JUST KEEP TALKING ABOUT IT.

WE STILL HAVE A NEED FOR THE ECONOMIC DEVELOPMENT CORPORATION.

HOWEVER, WE ARE REPLACING THE FUNDING NEEDED WITH THE GENERAL FUND.

SO WE ARE USING 7 MILLION IN EXCESS REVENUE FOR THE CORPORATION.

INITIALLY, WE PLAN TO USE 7 MILLION IN ARPA AND NOW WE ARE CHANGING THE FUNDING SOURCE TO THE GENERAL FUND.

THE WAY THAT, YOU KNOW, WE APPROPRIATE AND TRANSFER HERE AT THE CITY, THE EXCESS REVENUE IS ALLOCATED TO NON DE TO FACILITATE THE TRANSFER.

[01:00:06]

THE SECOND TRANSFER ON THIS SLIDE REFLECTS THE REIMBURSEMENT FROM FEMA FOR WINTER STORM URI.

YES, WE'RE STILL RECEIVING MONEY FOR FROM 2021 STORM.

THE REIMBURSEMENT CREATES CAPACITY IN THE GENERAL FUND.

SO WE ARE MOVING THE CAPACITY TO THE DISASTER RESPONSE FUND THAT WAS CREATED IN THE FISCAL YEAR 22 END OF YEAR ORDINANCE.

THE CURRENT BUDGET IN THAT FUND IS 200,000.

AND SO THIS TRANSFER OUT OF THE GENERAL FUND TO THAT FUND INCREASES THE TOTAL TO 664,000.

LOTS GOING ON. SLIDE NUMBER 15.

AND SO I'LL TURN THIS ONE OVER TO IVAN.

THANK YOU. I'LL ROUND US OUT ON THE REMAINING GRAND TRUST AND OTHER FUND AMENDMENTS.

THERE WILL BE A LITTLE BIT OF A REPEAT FOR FOR SOME ARPA ITEMS HERE.

BUT STARTING OFF WITH THE POLICE DEPARTMENT, THERE IS A $7 MILLION AGAIN, ACCELERATION OF THE FUNDING JUST TO PURCHASE FOR SQUAD CARS.

THERE'S $3.6 MILLION THAT'S BEING ADDED INTO THE CONFISCATED FUNDS FOR AGAIN, FOR THE POLICE DEPARTMENT.

THIS IS PRIMARILY TO PAY FOR CASES HANDLED BY THE DISTRICT ATTORNEY ON BEHALF OF THE DALLAS POLICE DEPARTMENT, AN INVESTIGATIVE DATABASE AND VARIOUS FLEET LEASES. MOVING ON TO FIRE RESCUE, AGAIN, THAT THERE'S ABOUT $9 MILLION THAT'S GOING TO BE SORT OF DESIGNATED FOR THE DALLAS FIRE RESCUE DEPARTMENT, $6 MILLION OF WHICH, ONCE AGAIN, IS THAT IS FOR THAT OVERTIME EXPENDITURES BEING ACCRUED IN THE GENERAL FUND, AS WELL AS ABOUT $1.2 MILLION FOR THE FOR THE LOCATION SYSTEM REPLACEMENT. AGAIN, THE ECONOMIC DEVELOPMENT CORPORATION WILL BE CREATING A FUND IN THE AMOUNT OF OF ABOUT $7 MILLION.

AND THAT'S GOING TO BE AGAIN, A TRANSFER FROM THE GENERAL FUND AS OPPOSED TO SPENDING IT IN ARPA.

FOR OFFICE OF ARTS AND CULTURE, THERE'S ABOUT $4.6 MILLION IN HOT TAX THAT'S COMING FROM THE CONVENTION CENTER, AND THAT'S FOR CULTURAL ORGANIZATION PROGRAMS. MOVING ON TO DEVELOPMENT SERVICES, THE REFORESTATION FUND IS GETTING ABOUT $2.7 MILLION, AND THAT'S JUST FOR CONSERVING TREE CANOPY COVERAGE AT THE CITY AS WELL AS WILDLIFE EFFORTS. AND THEN LASTLY, FOR HOUSING, THERE'S $2.2 MILLION BEING SPENT FOR WITHIN, AGAIN, ARPA FOR DIRECT ASSISTANCE TO PAY THE HOMEOWNER PORTION OF THE WATER AND WASTEWATER CONNECTION FEES.

ON THE NEXT SLIDE TALKING ABOUT ENTERPRISE FUND AMENDMENTS, DEVELOPMENT SERVICES $10.7 MILLION WILL BE RECOGNIZED ABOUT ONLY ABOUT $100,000, OF WHICH IS BRAND NEW FOR THE MID-YEAR APPROPRIATION ORDINANCE.

THE REMAINDER OF THE 10.6 MILLION IS ABOUT IS FROM APPROPRIATIONS PREVIOUSLY APPROVED BY THE CITY COUNCIL THROUGHOUT THIS CURRENT FISCAL YEAR.

AND THAT 100,000 OR SO IS FOR TWO POSITIONS THAT WERE MENTIONED AGAIN THAT ARE GOING TO BE PAID OUT TO THE PLANNING AND URBAN DESIGN DEPARTMENT AND FOR CONTRACT SERVICES FOR PLANNING AND ZONING DURING PEAK SEASONS.

DALLAS WATER UTILITIES AND STORMWATER DRAINAGE MANAGEMENT.

THEY'RE BOTH THOSE BOTH OF THOSE FUNDS ARE BEING ARE APPROPRIATING ABOUT $83 MILLION BY USING FUND BALANCE.

SO AGAIN, IT'S BEING RECOGNIZED IN THE OPERATING FUND RIGHT HERE AND WE'LL DISCUSS THIS MORE SPECIFICALLY IN A COUPLE OF SLIDES WHAT EXACTLY THAT $83 MILLION IS GOING TO BE USED FOR. BUT GENERALLY SPEAKING, IT'S TO SUPPORT CAPITAL CONSTRUCTION AND EQUIPMENT PURCHASES .

FOR CONVENTION AND EVENT SERVICES, ABOUT $2.5 MILLION IS TO SUPPORT FIVE NEW POSITIONS FOR PROJECT MANAGEMENT.

AND IN THE IMPLEMENTATION OF THE CONVENTION CENTER MASTER PLAN, AS WELL AS A TRANSFER OF EXCESS REVENUE TO CAPITAL CONSTRUCTION.

LASTLY, IN THE ENTERPRISE FUND SECTION FOR THE MUNICIPAL RADIO FUND IS A IS GOING TO NEED $100,000 TO SUPPORT A CONTRACT BUYOUT THAT CREATES SAVINGS ON THE NIELSEN CONTRACT.

AND THIS IS REALLY BECAUSE, OCA, THEY NO LONGER DO AD SALES AND KRA GETS RATINGS AT A DISCOUNT THROUGH A PUBLIC RADIO CONSORTIUM.

ON THIS NEXT SLIDE TALKING ABOUT INTERNAL SERVICE FUNDS.

THERE'S ONLY ONE DEPARTMENT THAT WE'RE INCREASING APPROPRIATIONS FOR.

THAT'S FOR EQUIPMENT AND FLEET MANAGEMENT FOR ABOUT $3 MILLION.

THAT'S REALLY TO SUPPORT AN INCREASE IN FUEL COSTS, WHICH AFFECTED THOSE DEPARTMENTS THAT YOU SAW LISTED ON THE FEW SLIDES AGO.

THIS IS FOR THE POLICE DEPARTMENT, FOR FIRE RESCUE, PUBLIC WORKS, TRANSPORTATION AND SANITATION.

BUT THERE'S ALSO A COMPONENT THAT'S RELATED TO CONTRACTED LABOR, AND THAT'S DUE TO, AGAIN, THE ADDITIONAL MAINTENANCE COSTS AND SANITATION WENT FROM 4 TO 5 DAYS FOR COLLECTION DAYS.

ON THE NEXT SLIDE FOR CAPITAL FUNDS, THERE'S SORT OF A NEW VEHICLE ACQUISITION AND FUNDING INITIATIVE THAT WE'RE DOING BECAUSE OF A DELAY IN EQUIPMENT AND VEHICLE

[01:05:01]

SO WE'RE DOING A NEW MULTIYEAR ACQUISITION FUNDING STRATEGY.

AND THAT'S REALLY JUST, AGAIN, MOVING APPROPRIATIONS THAT WE WERE ALREADY PLANNING FOR IN THE NEXT FISCAL YEAR IN FY 24.

AND WE'RE JUST ADVANCING THOSE TO THE CURRENT FISCAL YEAR IN FY 23.

SO THAT WAY WE CAN PUT THE ORDERS IN FOR VEHICLES, FOR EQUIPMENT AND THEN RECEIVE THEM IN THE NEXT FISCAL YEAR AND THEN CONTINUE ALL OF OUR DEBT PAYMENT SCHEDULES ON THAT FY 24 DELIVERY. IF WE WERE TO LEAVE THE APPROPRIATIONS AS THEY WERE IN 24, WE WOULDN'T RECEIVE IT PROBABLY UNTIL FY 25, SORRY, FY 25 OR FY 26 OR BEYOND. SO THIS KIND OF KEEPS US ON TARGET FOR WHAT WE WERE PLANNING IN THE ORIGINAL BIENNIAL BUDGET.

SO THERE'S NO CHANGE AGAIN TO THOSE FUTURE FUNDING ASSUMPTIONS AS WE'VE PLANNED.

AND THE DEBT PAYMENT SCHEDULE REMAINS AS ORIGINALLY PLANNED AS WELL.

TO ROUND OFF CAPITAL FUND AMENDMENTS.

ABOUT $27 MILLION ARE JUST, AGAIN TO FORMALIZE THE INCREASES THAT WERE ALREADY APPROVED BY THE CITY COUNCIL THROUGHOUT THE FISCAL YEAR.

BUT IN REGARDS TO NEW APPROPRIATION INCREASES AND REQUESTS, THERE'S ABOUT $93 MILLION.

AND AGAIN, FOR THE $73 MILLION THAT WE ALLUDED TO IN THE PREVIOUS COUPLE OF SLIDES FOR DALLAS WATER UTILITIES, THOSE ARE GOING TO BE TO PAY FOR THE BLACKMON DAM PROJECT, THE CEDAR CREST PIPELINE AND ANY OTHER PROJECTS THAT HAVE EXCEEDED THEIR ESTIMATE FOR A VARIETY OF REASONS, INCLUDING INFLATION FOR STORMWATER DRAINAGE MANAGEMENT. $10 MILLION IS GOING TO BE TO PAY FOR FLEET AND THE FLOOD CONTROL OPERATIONS CENTER.

THERE'S AN INCREASE OF $3.3 MILLION THAT'S BEING TRANSFERRED FROM THE GENERAL FUND TO THE THE CAPITAL CONSTRUCTION FUND TO PAY FOR HVAC UPGRADES THAT ARE REALLY NEEDED HERE AT CITY HALL.

AND THAT'S SPECIFICALLY FOR THE HEATING COMPONENT OF PHASE TWO, WILL ADDRESS THE COOLING COMPONENT, BUT THAT WILL BE IN A IN ANOTHER, PROBABLY ANOTHER MID-YEAR, MAYBE FOR THE FOR LATER ON IN THIS FISCAL IN THIS BUDGET BUDGET THAT WE THAT WE PRESENTED IN IN AUGUST.

THERE'S ABOUT $6 MILLION OR SO THAT ARE IN THE THAT ARE BEING APPROPRIATED IN THE OTHER CAPITAL FUNDS.

BUT BUT SPECIFICALLY OF NOTE, THE CEDARS TAX INCREMENT FINANCE FUND IS BEING INCREASED BY ABOUT $2 MILLION OR SO, AND THAT INCLUDES A TRANSFER FOR A CANYON REDESIGN PROJECT TO BE HANDLED BY TRANSPORTATION.

THAT LAST BULLET THAT YOU'RE SEEING RIGHT THERE IS SORT OF A REPEAT OF THAT OTHER SIDE WHERE WE TALKED ABOUT THE ADVANCING OF THE FUNDING FROM FY 24 TO 23.

AND AGAIN, THAT'S JUST DUE TO THE 18 MONTH OR 18 MONTH TURNAROUND TIME OR SO REQUIRED FOR VEHICLE ORDERING.

ON THIS LAST SLIDE.

AGAIN, OUR RECOMMENDATION AND NEXT STEPS IS TO AMEND THE FY 23 MID-YEAR BUDGET APPROPRIATION ORDINANCE.

AS DISCUSSED IN BRIEFING, THE CITY COUNCIL WILL CONSIDER THIS ORDINANCE AMENDMENT THIS WEDNESDAY ON THE 26TH.

BMS, WE'RE GOING TO CONTINUE TO MONITOR AND FORECAST FOR REVENUE AND EXPENSES AND REPORT TO THE COMMITTEE THROUGH OUR MONTHLY BUDGET ACCOUNTABILITY REPORT.

AND LAST BUT NOT LEAST, THIS IS SORT OF THE SECOND PHASE OF THE CURRENT YEAR BUDGET.

THE THIRD PHASE WILL BE TO BRIEF GPFM ON YEAR END ADJUSTMENTS AND SEEK CITY COUNCIL APPROVAL IN SEPTEMBER FOR OUR THIRD AND FINAL PHASE OF THE THE 23 BUDGET.

BUT WITH THAT, WE'LL TURN IT OVER TO THE COMMITTEE FOR ANY QUESTIONS.

THANK YOU VERY MUCH.

SO COMMITTEE, YOU CAN SEE WHY I STARTED WITH AN APOLOGY OF WOW WE ONLY JUST GOT THIS FRIDAY NIGHT.

WE'RE NOW TALKING ABOUT $317 MILLION FOR A BUDGET ADJUSTMENT WHERE I WAS EXPECTING A PORTION OF OUR SALES TAX. SO ALL THAT TO BE SAID.

I JUST WANT TO TELL YOU, I THINK IT'S YOU KNOW, THIS IS BIGGER THAN THE GENERAL FUND OF ADDISON.

IT'S ABOUT HALF THE GENERAL FUND OF PLANO.

SO I THINK THERE'S AN ISSUE OF ARE WE REALLY ABLE TO HAVE THE KIND OF DIALOG THAT'S FAIR TO ALL OF OUR COLLEAGUES WHEN YOU'RE TALKING ABOUT THIS AMOUNT OF MONEY? AND WITH THAT, WE'D LOVE TO HEAR FROM CHAIRMAN WILLIS.

SURE. THANK YOU.

AND AND I AGREE.

I MEAN, I THINK THIS WAS A LOT TO DIGEST SOME OF THE MOVING OF THE FUNDS ALL AROUND.

I MEAN, YOU'VE GOT A NUMBER OF DIFFERENT CATEGORIES AND DEPARTMENTS REPRESENTED HERE WHERE I WOULD LOVE TO DIG IN AND UNDERSTAND FROM THOSE DIRECTORS MORE ABOUT SOME OF THESE.

AND I DON'T KNOW THAT THAT'S JUST SOMETHING THAT THIS COMMITTEE SHOULD CONSIDER.

BUT I WOULD THINK ON SOME OF THESE DOLLAR AMOUNTS, I'M THINKING THERE WOULD BE MORE INTEREST FROM COLLEAGUES AROUND THIS.

SO I GUESS I CAN SEE WHERE WE NET OUT AS A COMMITTEE ON WHETHER HOW WE WANT TO PROCEED.

BUT I WOULD THINK THIS IS SOMETHING THAT NEEDS TO BE CONSIDERED BY MORE OF US.

COUNCIL MEMBER RIDLEY.

TO THAT END, I WOULD LIKE TO MOVE THAT WE MAKE A RECOMMENDATION TO THE FULL COUNCIL THAT IT DEFER A DECISION ON THE WEDNESDAY AGENDA ON THIS ISSUE AND

[01:10:03]

SO AGAIN, SECOND, OKAY, THERE'S A MOTION MADE AND A SECOND.

BEFORE WE START DISCUSSION, I'M WONDERING, JACK IRELAND, WOULD YOU LIKE TO DISCUSS OR JEANETTE, WOULD YOU LIKE TO ASSESS IF THERE'S ANY ITEM ON HERE THAT HAS TO BE PASSED? I MEAN, I SEE THAT WE HAVE THE HOMELESS ITEM, WHICH IS ALSO GOING TO BE CONSIDERED ON WEDNESDAY.

YOU KNOW, ARE WE ABLE TO JUST USE CONTINGENCY FUNDS OR THEY HAVE OPERATING FUNDS THAT CAN COVER THAT UNTIL THIS AMENDMENT IS CONSIDERED? THANKS. I ALSO DON'T KNOW HOW CLOSE WE ARE ON OVERTIME IF THERE'S A ISSUE THERE.

HEY, GOOD AFTERNOON.

AS YOU MENTIONED, THE HOMELESS ITEM IS THE ONLY ONE THAT'S ON THE UPCOMING AGENDA THAT WOULD HAVE AN IMPACT.

I'LL NEED TO CONSULT WITH THE ATTORNEYS AND MISS TOLBERT TO SEE IF THAT'S GOING TO REQUIRE US TO DELAY THAT ITEM OR NOT.

BUT IT'S THAT ITEM I DO BELIEVE RELIES UPON THE APPROPRIATION ADJUSTMENT, SO WE WILL NEED TO FIND THAT OUT.

AND SO ON WEDNESDAY, IT WOULD BE POSSIBLE FOR SOMEONE TO MAKE A MOTION TO USE A SEPARATE SOURCE OF FUND, MEANING WE COULD USE CONTINGENCY FUNDS.

AND THEN WHEN WE DID THIS AMENDMENT, WE COULD REPAY CONTINGENCY.

THAT'S RIGHT. WE CAN WORK ON A MOTION FOR SOMEONE TO MAKE RELATED TO THAT.

OKAY. CHAIRMAN, DO WE NEED TO MAKE AN AMENDMENT TO THIS NOW? WE'RE ABOUT TO HAVE DISCUSSION.

I JUST WANTED TO CLARIFY THAT THERE'S ITEMS ON THE AGENDA ON WEDNESDAY THAT ARE UTILIZING THE SOURCE OF FUNDS, AND SO THERE'S A WAY TO GET AROUND IT.

AND THAT WOULD BE THE HOUSING, THE HOMELESS ITEM THAT WAS DISCUSSED AT COMMITTEE EARLIER THIS MORNING.

BUT WITH THAT, HAPPY TO TAKE ANY QUESTIONS AND I'M GOING TO GO AHEAD AND START WITH CHAIR WILLIS SINCE SHE KIND OF STARTED.

BUT SHE SHE DEFERRED TO COUNCIL MEMBER RIDLEY FOR THE MOTION.

GO AHEAD. SO WE'RE ON QUESTIONS AROUND OR ARE WE TALKING ABOUT THE DISCUSSION AROUND WHETHER..

THE QUESTION IS ABOUT THE MOTION? SO THE MOTION IS TO RECOMMEND TO THE FULL COUNCIL THAT WE DO NOT ADOPT THE BUDGET AMENDMENT, BUT INSTEAD DEFER IT.

AND I WOULD SAY TO A DATE CERTAIN, WHICH WOULD DEPEND ON WHEN THE MANAGER COULD PUT IT ON THE FULL COUNCIL BRIEFING ITEM.

SO ASSUMING IT COULD BE PUT ON SOON, WHICH I WOULD HOPE IT WOULD BE EARLY MAY, THEN WE COULD HAVE IT ON POSSIBLY EVEN THE NEXT AGENDA.

BUT I DO THINK IT'S A LOT OF MONEY.

AND YOU KNOW, EVEN IF I MAY NOT AGREE WITH EVEN THE MAJORITY ON HOW IT SHOULD BE SPENT, I FEEL LIKE EVERYBODY SHOULD HAVE A SAY IN HOW THIS MASSIVE AMOUNT OF MONEY IS ALLOCATED.

SO MY QUESTION AND MAYBE I NEED SOME GUIDANCE FROM THE ATTORNEYS IS ON AMENDING THIS MOTION TO GO ON AND DO IT.

HERE IS WHAT I'M HEARING ABOUT THE CONTINGENCY PLAN TO ACCOMMODATE THE OHS EMERGENCY PROCUREMENT.

SO I THINK WHAT WE WOULD DO IS ON WEDNESDAY FOR THE HOMELESS SOLUTIONS ITEM, WE WOULD GIVE YOU A MOTION TO READ THAT INDICATES THAT YOU'RE GOING TO REALLOCATE $3.6 MILLION FROM SOMETHING ELSE IN ARPA TOWARDS THE HOMELESS SOLUTIONS ITEM.

THEN YOU WOULD HAVE THE APPROPRIATIONS TO AWARD THE ITEM.

SO ALTHOUGH WE HAVE PROPOSED $13 MILLION WORTH OF ADJUSTMENTS IN ARPA, WE WOULD NEED YOU TO DO 3.7 MILLION ON WEDNESDAY SO YOU COULD HAVE THE APPROPRIATIONS TO SUPPORT THE HOUSING ITEM, THE HOMELESSNESS ITEM.

OKAY. ALL I SAW HERE WAS 1.6 MILLION.

MAYBE THERE'S SOMETHING ELSE THAT I'M MISSING.

IT'S ON PAGE SEVEN.

IT SAYS OHS EMERGENCY PROCUREMENT TO HOUSE INDIVIDUALS.

SO ON PAGE 12.

OH, OKAY. I SEE.

I SEE. OKAY. THE UNDER THE USE OF FUNDS, THE FIRST ITEM, 3.6, $6 MILLION.

THAT'S THE ITEM THAT WOULD BE APPROPRIATIONS TO SUPPORT THE AGENDA ITEM ON WEDNESDAY.

AND THAT WE MAKE IT.. SO ON WEDNESDAY WE WOULD ASK YOU PERHAPS TO TAKE $3.6 MILLION FROM THE OEM TESTING AND VACCINATION, REALLOCATE IT TO HOMELESS SOLUTIONS.

THEN YOU COULD APPROVE THAT ITEM.

OKAY. AND WE MAY GET 2.5..

AND WE CAN DO THAT WITH THE HOMELESS ITEM ON WEDNESDAY.

I WOULD BE COMFORTABLE WITH PROCEEDING THAT WAY.

SO I WOULD SUPPORT THIS AMENDMENT OR THIS MOTION, RATHER.

THANK YOU.

CHAIR ATKINS. I THOUGHT I HEARD YOU.

YES. YES, I WILL BE.

[01:15:03]

OKAY. THANK YOU, CHAIRWOMAN.

I ALSO SUPPORT THE ITEM FOR EVERYTHING REFERENCED.

I MEAN, VOTING ON THIS WITHIN LESS THAN TWO DAYS.

I THINK OUR COLLEAGUES MAY WANT TO HAVE SOME INPUT ON IT.

AND IS THIS APPROPRIATE TIME TO JUST MAKE A COUPLE REQUESTS FOR STAFF FOR THE BRIEFING OR SHOULD WE DO THAT SEPARATELY? I THINK I'M GOING TO WRITE A MEMO TO THE MANAGER ASKING FOR IT TO BE ON THE BRIEFING AND THEN COME TO COUNCIL, YOU KNOW, VERY SOON AFTER.

BUT IF YOU HAVE QUESTIONS SPECIFICALLY ABOUT THE BRIEFING THAT WE'VE HAD, PLEASE FEEL FREE TO ASK THEM.

THANK YOU. AND I DON'T REALLY WANT TO EXPECT THEM TO BE ADDRESSED TODAY.

BUT I WOULD JUST ASK AS A FOLLOW UP FOR THE NEXT BRIEFING, IF THAT OCCURS.

SO A LOT OF THESE EXCESS REVENUES, WHICH THEY'RE VERY SIGNIFICANT.

I UNDERSTAND, YOU KNOW, THE CATEGORIES THEY'RE USING TO PAY INTO.

I DIDN'T SEE, YOU KNOW, ANY CONSIDERATION FOR ANY KIND OF REIMBURSEMENT TO TAXPAYERS OR ANY TYPE OF MAYBE A REDUCTION IN FEES THAT ARE OUR RESTAURATEURS PAY OR STUFF LIKE THAT.

IT'D BE, YOU KNOW, WE ALWAYS JUST SEEMS LIKE WE JUST EVERYTHING PRICES JUST KEEP GOING UP ACROSS THE BOARD AND PEOPLE END UP PAYING MORE AND MORE.

IT'S WHEN WE SEE EXCESS REVENUES, IT'D BE NICE TO BE ABLE TO GIVE IT BACK IN SOME MEANINGFUL WAY TO SOME OF THOSE THAT WE ALSO SAY WE SUPPORT, LIKE OUR OUR SMALL BUSINESS OWNERS. SO I'D LIKE TO SEE THAT JUST A DISCUSSION ABOUT IT OR JUST BE PREPARED TO TALK ABOUT IT.

AND NEXT TIME HE BRIEF US.

THANK YOU. THANK YOU FOR THAT FEEDBACK.

THE ONE THING THAT I DO WANT TO POINT OUT IN THE PROPOSAL, THE EXCESS REVENUE IS PRIMARILY ALLOCATED TO ONE TIME FUNDING.

SO WHEN WE START TALKING ABOUT REDUCTION IN FEES AND OTHER ONGOING REVENUE REDUCTIONS, THEN WE JUST WANT TO BE MINDFUL OF THAT SINCE THIS DISCUSSION IS STRAYING FROM THE MOTION.

YES, WE SHOULD.

SO IS THERE ANY ADDITIONAL DISCUSSION ABOUT THE MOTION? OKAY. WELL, HEARING NONE.

ALL THOSE IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? MOTION CARRIES UNANIMOUSLY.

THANK YOU. AS AN ADDITIONAL ITEM FOR FEEDBACK.

AND IF ANYONE WOULD LIKE TO GIVE THAT, YOU'RE WELCOME TO.

I AM VERY CONCERNED ABOUT OUR TECHNOLOGY DEFICIT, WHICH IS WHY WE ENDED UP WITH THIS TECHNOLOGY ACCOUNTABILITY REPORT.

THAT WOULD BE ONE TIME EXPENSES.

AND WE HAVE A LOT OF OLD TECHNOLOGY CONTINUE TO HEAR PROBLEMS WITH DFR NOT HAVING APPROPRIATE EQUIPMENT. SO AMBULANCES, TRUCKS AND ENGINES AND ALSO BLOCKERS FOR OUR HIGHWAYS.

I MEAN, WE CAN'T KEEP LOSING OFFICERS AND PUTTING PEOPLE AT RISK.

SO AGAIN, ALL OF THOSE ARE ONE TIME EXPENSES.

I UNDERSTAND YOUR MISSION ON THAT.

BUT WE DO HAVE A LOT OF I MEAN, I DIDN'T EVEN MENTION MY VERY FAVORITE ONE, WHICH WOULD BE DEFERRED MAINTENANCE.

SO YOU DO HAVE SOME OF THAT IN THERE.

BUT WE DON'T EVEN KNOW HOW MUCH IT IS.

SO THANK YOU.

COUNCIL MEMBER RIDLEY AND THEN COUNCIL MEMBER WILLIS YES.

QUICK QUESTION ABOUT THE BRIEFING ON SLIDE 13.

YOU MENTIONED A ITEM OF ALMOST $7 MILLION FOR DPD PURCHASE OF SQUAD CARS.

AND THEN ON SLIDE 19, YOU SHOW ADVANCED FUNDING FOR FLEET REPLACEMENT OF 46.3 MILLION.

CAN YOU RECONCILE THOSE TWO NUMBERS? ARE WE TALKING APPLES AND ORANGES HERE? SURE. THAT'S A GREAT QUESTION.

WE'RE TALKING ABOUT TWO DIFFERENT THINGS.

SO ON SLIDE NUMBER 13, WE'RE SPECIFICALLY TALKING ABOUT THE FUNDING THAT'S ALLOCATED IN ARPA FOR DPD SQUAD CAR REPLACEMENT, SO THAT'S A SEPARATE ITEM.

ON THE SLIDE NUMBER 19, WE'RE ACTUALLY TALKING ABOUT FUNDING THAT WE ALLOCATED FOR MASTER LEASE AND EQUIPMENT NOTES.

SO WE'RE USING MASTER LEASE AND EQUIPMENT NOTES TO REPLACE GENERAL PURPOSE FLEET FIRE APPARATUS RESCUES, AS WELL AS SANITATION FLEET AND STORMWATER FLEET.

SO THE AMOUNTS THAT YOU SEE LISTED ON SLIDE NUMBER 19 ARE SEPARATE FROM THE ARPA ALLOCATION ON THE PREVIOUS SLIDES, AND THAT WOULD BE IN OUR UPCOMING FISCAL YEAR.

CORRECT. SO WHEN YOU APPROVE THE BUDGET IN SEPTEMBER, IT WAS A BIANNUAL BUDGET AND SO OBVIOUSLY YOU APPROVE.

WE ADOPT THE FIRST YEAR, BUT THE SECOND YEAR REFLECTS OUR PLANNED EXPENSES.

AND SO WHAT WE'RE SHOWING IN 24 REFLECTS WHAT WE HAD ALREADY PLANNED.

ON SLIDE NUMBER 19, WE TALK ABOUT WE HAVE PLANNED 46.3 MILLION.

WE ACTUALLY HAD A SPLIT BETWEEN MASTER LEASE AND EQUIPMENT NOTES.

[01:20:04]

IT'S SORT OF A REAL TIME FINANCING SO WE DON'T ACTUALLY INCUR THE DEBT UNTIL WE RECEIVE THE EQUIPMENT, RIGHT.

AND SO ALL OF THIS ACTIVITY SEEMS LIKE A LOT, BUT IT WAS PLANNED.

OKAY. THANK YOU. AND IF I COULD ADD TO THAT, SO BOTH ON THE SQUAD CARS AND THE OTHER EQUIPMENT, THE EQUIPMENT, BECAUSE THERE'S SUCH A LONG TIME FOR DELIVERY, WE WILL NOT ACTUALLY SEE THAT BEING DELIVERED UNTIL NEXT FISCAL YEAR.

BY MOVING THE APPROPRIATIONS FORWARD.

IT ALLOWS US TO GO AHEAD AND PLACE THE ORDERS.

OKAY. AND THEN COUNCIL MEMBER WEST, DID YOU HAVE ANOTHER ITEM? NO, YOU'RE GOOD. THANK YOU.

ALL RIGHT. I JUST HAD A COUPLE.

OH, I'M SORRY. YOU.

SO IF WE'RE GOING DOWN THE LIST, I HAD QUESTIONS AROUND SOME OF THESE THAT APPEAR OR I HAVE A QUESTION AROUND ARE THEY HAVE WE ALREADY SPENT SOME OF THIS OVER TIME OR HAVE WE ALREADY SPENT SOME OF THESE THINGS? AND THIS IS CIRCLING BACK BEHIND TO COVER THEM.

SO GENERALLY, IF WE CAN UNDERSTAND WHERE THAT IS ON PARK AND REC, THAT ITEM, $4 MILLION.

SO WAS THIS UNBUDGETED NEED? I WOULD LIKE TO UNDERSTAND SOME DEPTH AROUND THAT.

ON THE ECO, ON THE EDC, I KNOW WE WERE GATING THAT $7 MILLION.

I THINK IT WAS 232 MILLION.

AND SO JUST UNDERSTANDING THE IMPLICATION OF THAT, NOW WE'RE SAYING WE'RE MOVING IT ALL FORWARD AND JUST TO GET SOME DEPTH AROUND THAT THAT WE WOULD RECEIVE IN A BRIEFING. AND THEN I MEAN, I DON'T THINK ANYONE WANTS TO HOLD UP THE LOCUTION SYSTEM AND THE SQUAD CARS AND THAT SORT OF THING.

SO I DON'T WANT TO SEE THIS PLAY OUT FOR A LONG TIME.

HOWEVER, I THINK JUST SOME DEPTH AROUND THESE SO WE HAVE A BETTER GRASP OF WHETHER THIS IS WHAT WE ALL AGREE, WHERE THESE FUNDS SHOULD GO.

BUT THANK YOU. OKAY.

SO YOU JUST SAID THAT WHEN YOU BRIEFED THE FULL COUNCIL, YOU'LL ADD MORE TO IT.

I DID, MY MIC WENT OFF.

SORRY ABOUT THAT. THAT'S ALL RIGHT. WE'LL PROVIDE MORE DETAIL AS WE GO OVER IT NEXT TIME.

OKAY. WELL, THANK YOU FOR THE INFORMATION AND SORT OF THE PREVIEW AND LOOKING FORWARD TO THE NEXT ONE.

APPRECIATE IT. AND IF YOU GUYS CAN HELP WRITE UP THE MOTIONS FOR WEDNESDAY, THAT'D BE AWESOME.

OKAY, SO THE NEXT ITEM IS ITEM D AND HERE COMES JARED DAVIS, OUR DIRECTOR OF CIVIL SERVICE.

WELCOME. GOOD AFTERNOON.

I DON'T KNOW WHAT JACK DID TO IT.

GOOD AFTERNOON. MY NAME IS JARED DAVIS, AND GOOD AFTERNOON, COMMITTEE MEMBERS.

IT'S MY PRIVILEGE TO SERVE AS THE CIVIL SERVICE DIRECTOR AND BOARD SECRETARY HERE AT THE CITY OF DALLAS.

AND I WANTED TO PROVIDE YOU THIS AFTERNOON WITH A BRIEF BRIEFING ON THE CIVIL SERVICE BOARD'S RULES AND REGULATIONS, REVISIONS THAT ARE COMING FORWARD.

AND SO WE'LL GET STARTED.

JUST A BIT ABOUT OUR AGENDA TODAY, A BACKGROUND, A LITTLE BIT ABOUT OUR CIVIL SERVICE BOARD, OUR CIVIL SERVICE FUNCTION, THE REVISION PROCESS THAT WE UNDERTOOK TO REVISE THESE RULES. A COUPLE REVISION HIGHLIGHTS AND THEN THE NEXT STEPS ADMINISTRATIVELY TO GET THESE RULES BACK BEFORE YOU FOR FURTHER CONSIDERATION AND ADOPTION BY RESOLUTION.

NEXT SLIDE, PLEASE.

JUST A BIT ABOUT CIVIL SERVICE.

JUST GENERALLY, OF COURSE, THIS FUNCTION WAS BORN OUT OF THE GOOD GOVERNANCE PARADIGM.

ORIGINALLY IN 1903, OUR CHARTER WAS AMENDED TO PROVIDE FOR CIVIL SERVICE, AND THEN AGAIN IN 1968, RESIDENTS VOTED TO ADD A MERIT SYSTEM OF EMPLOYMENT, WHICH INCLUDES OUR PRESENT DAY FUNCTION AROUND RECRUITMENT, TESTING AND ASSESSMENT.

CURRENTLY, THE CIVIL SERVICE DEPARTMENT SUPPORTS ROUGHLY 83% OF THE CITY OF DALLAS WORKFORCE IN TERMS OF HIRING AND ALSO GRIEVANCE AND DISCIPLINARY AND DISCHARGE APPEALS. OUR CIVIL SERVICE BOARD IS GOVERNED BY A SEVEN MEMBER BODY APPOINTED BY YOU AND MAYOR, AUTHORIZED TO ADOPT, AMEND AND ENFORCE A CODE OF RULES AND REGULATIONS.

AND SO THE DOCUMENT BEFORE YOU, IN ESSENCE, IS THE RULES AND REGULATIONS OF THE CIVIL SERVICE BOARD AND HOW THEY CARRY OUT THEIR FUNCTION AND THEIR DUTIES.

SUBJECT, OF COURSE, TO YOUR APPROVAL AND ADOPTION.

OUR BOARD IS PRIMARILY A FUNCTIONS AROUND THREE AREAS OVERSEEING THE DESIGN OF OUR PERSONNEL SELECTION METHODS TO ENSURE FAIRNESS AND EFFECTIVENESS IN THE SELECTION OF APPLICANTS FOR CITY EMPLOYMENT.

SECONDLY, PROVIDE AN OBJECTIVE FORUM THROUGH WHICH EMPLOYEES CAN PURSUE GRIEVANCES, INCLUDING CLAIMS OF DISCRIMINATION AND ANY MISINTERPRETATION OR ALLEGATION OF A MISINTERPRETATION OR MISAPPLICATION OF A CIVIL SERVICE RULE.

AND THEN ALSO SERVING ALONGSIDE CIVIL SERVICE ADJUNCT PANEL MEMBERS, WHICH YOU ALL ALSO NOMINATE AND RECOMMEND FOR SERVICE HERE AT THE CITY TO ADMINISTER OUR TRIAL BOARD HEARINGS THAT GRANT DUE PROCESS TO DEMOTED AND OR TERMINATED EMPLOYEES.

AND AGAIN, WE ARE PRIMARILY ORGANIZED AROUND THREE UNITS.

[01:25:03]

OUR INDIVIDUALS WHO WORK DAY IN AND DAY OUT TO ENSURE THAT OUR PROMOTIONS AND SELECTION METHODS ARE FAIR AND ARE SCIENTIFICALLY PROVEN AND ARE FREE OF ANY TYPE OF ADVERSE IMPACT OR DISCRIMINATORY ANIMUS, IF YOU WILL, WITHIN THE DESIGN AND THE DEPLOYMENT OF OUR TEST VALIDATION AND ASSESSMENT MEASURES. AND THEN OF COURSE, OUR ADMINISTRATION UNIT, WHICH OVERSEES, OF COURSE, BUDGETARY PIECES, BUT BUT PRIMARILY AROUND OUR HEARING PROCESS WITH WITH TRIAL BOARD HEARINGS AND ADMINISTRATIVE LAW HEARINGS.

SO A SUBCOMMITTEE OF THE CIVIL SERVICE BOARD WAS FORMED RIGHT BEFORE COVID TO REVIEW AND RECOMMEND REVISIONS TO THE RULES THAT ARE BEFORE YOU AND TO ORGANIZE THE THE EXISTING RULES, DELETE OBSOLETE AND OUTDATED RULE PROVISIONS AND MAKE THE RULES MORE USER FRIENDLY FOR EMPLOYEES.

THAT WAS THE PRIMARY CHARGE THAT A FORMER CHAIR OF THE CIVIL SERVICE BOARD GAVE TO THE SUBCOMMITTEE TO GO OFF AND TAKE A LOOK AT HOW WE CAN DO THOSE THINGS.

THAT SUBCOMMITTEE CONSISTED OF OUR BOARD CHAIR, MR. TERRENCE WELCH, FORMER BOARD MEMBERS, MS..

GWEN SATTERTHWAITE, AND ALSO MS..

SHANA HOPE KHADER, WHO WERE INSTRUMENTAL IN TAKING THE RULES APART, TAKING A LOOK AT ALL OF THE DISCRETE COMPONENTS AND HELPING US PUT FORWARD A SET OF RULES IN CONJUNCTION WITH CITY ATTORNEYS JENNIFER HUGGARD AND LAURA MORRISON AND MYSELF, TO PUT TOGETHER THE FINAL DRAFT THAT YOU HAVE BEFORE YOU TODAY.

ALSO, AS A PART OF THAT, WE CONSULTED VERY REGULARLY AND IN DEPTH, IF YOU WILL, WITH DALLAS FIRE RESCUE IN THE DALLAS POLICE DEPARTMENT, AS WELL AS HUMAN RESOURCES AND OTHER DEPARTMENTS TO MAKE SURE THAT THE RULE PROVISIONS THAT YOU HAVE BEFORE YOU REFLECT THE NEEDS AND THE CHANGES THAT THE DEPARTMENTS AS END USERS REALLY STAND TO BENEFIT FROM.

AND SO IN ESSENCE, A COUPLE OF HIGHLIGHTS THAT FROM OUR REVISIONS IS THAT WE SIGNIFICANTLY REDUCED THE NUMBER OF PAGES BY ELIMINATING ANY VERBATIM REFERENCES TO CHARTER OR THE CITY PERSONNEL RULES.

THE PREVIOUS RULES WERE REPLETE WITH REFERENCES BACK TO THE CHARTER OR REFERENCES BACK TO THE PERSONNEL RULES.

AND WHAT WE FOUND AS A SUBCOMMITTEE AND A WORKING GROUP THAT THAT WAS JUST NOT NECESSARY.

AND IT MAKES FOR THE UPDATING AND THE REVISIONS OF PERSONNEL RULES AND CHARTER ANY OTHER KNOCK ON EFFECT MORE ORGANIZED BECAUSE WE DON'T MAKE REFERENCES TO TO THE TO THOSE RULE PROVISIONS.

THE OTHER IS THAT WE ESTABLISH A CRITERIA FOR REHIRE ELIGIBILITY HEARINGS CONDUCTED BY THE CIVIL SERVICE BOARD.

WE UPDATED MINIMUM QUALIFICATION REQUIREMENTS FOR ENTRY LEVEL SWORN POSITIONS BOTH WITHIN DPD AND DFR.

WE WERE ABLE TO UPDATE THE DALLAS POLICE DEPARTMENT'S PROMOTIONAL RANKS MINIMUM QUALIFICATION REQUIREMENTS.

THOSE WERE THOROUGHLY VETTED AS WELL AS VALIDATED WITH OUR TESTS AND OUR TEST AND VALIDATION TEAM TO MAKE SURE THAT THE REQUIREMENTS ARE REFLECTIVE OF WHAT OTHERS ARE DOING, BUT ALSO INDICATIVE OF THE TYPE OF EXPERIENCE AND LEADERSHIP ABILITY THAT WE'RE LOOKING FOR INDIVIDUALS WITHIN PROMOTIONAL RANKS WITHIN DPD.

ALSO, WE ESTABLISHED AND ADDED NEW MINIMUM QUALIFICATIONS FOR THE NEWLY CREATED RANK OF SINGLE FUNCTION PARAMEDIC OFFICER.

AND I KNOW THAT WE'VE TALKED ABOUT THAT IN OTHER IN OTHER IN OTHER INSTANCES AS IT HOPES TO SUPPORT THE PARAMEDIC NEED WITHIN DALLAS FIRE RESCUE.

AND THEN WE INCORPORATED LATERAL HIRING PROVISIONS WITHIN THE RULES FOR DFR POSITIONS.

YOU WILL ALSO KNOW THAT AS A PART OF YOUR MATERIAL.

TODAY I INCLUDED OUR CHAIRMAN'S SUMMARY MEMO THAT WENT TO OTHER BOARD MEMBERS WHO WERE NOT A PART OF THE SUBCOMMITTEE THAT REALLY KIND OF LAYS OUT ALL THE OTHER DISCRETE CHANGES WITHIN THE RULES.

AND SO OUR NEXT STEPS IS WE WANT TO BRIEF, OF COURSE, THIS COMMITTEE IN APRIL.

WE WILL HOST A WE WILL HOLD A OR CONDUCT A PUBLIC HEARING TO RECEIVE ADDITIONAL FEEDBACK AND COMMENTS ON THE PROPOSED CHANGES IN THE MONTH OF MAY IN THE MAY AS WELL.

OUR CIVIL SERVICE BOARD WILL REVIEW AND APPROVE ANY FINAL VERSION OF THESE PROPOSED RULES AND THEN WE HOPE TO BRING THESE BACK TO FULL COUNCIL FOR ADOPTION BY RESOLUTION FOR JUNE.

AND ONCE THOSE RULES ARE ADOPTED FULLY BY YOU ALL, BY RESOLUTION, HOPEFULLY IN JUNE, MAY OR JUNE, WE WILL THEN BE ABLE TO START OUR PROMOTIONAL ACTIVITIES AND ANY OF THE OTHER ADDITIONAL THINGS THAT THE CHANGES IN THE RULES WOULD HAVE WOULD HAVE ALLOWED FOR AS WELL.

SO WITH THAT, I WILL STAND FOR ANY QUESTIONS RELATED TO THE CIVIL SERVICE RULE REVISIONS.

CHAIRMAN WILLIS, THANK YOU.

THANK YOU SO MUCH FOR TAKING THE TIME TO GO THROUGH THIS WITH THAT SUBCOMMITTEE.

[01:30:01]

SO I APPRECIATE THAT.

AND I DO HAVE SOME QUESTIONS.

AND SOME OF THIS MAY JUST BE INHERENT TO CIVIL SERVICE AS THE WAY IT IS DEFINED.

BUT SO WE TALK ABOUT MINIMUM QUALIFICATIONS.

SO YOU'VE GOT THAT IN YOUR TESTED.

SO YOU'VE GOT A TEST SCORE, CORRECT? WHAT PERCENTAGE IN THAT PROCESS IS WOULD YOU ASSIGN TO THE GRAY AREA OF AN INTERVIEW? OR HOW DOES THAT FACTOR IN BEYOND JUST THE BLACK AND WHITE OF MINIMUM QUALIFICATIONS? PLUS THE TEST SCORE MEANS YOU'RE HIRED OR NOT? WHERE DOES THE OTHER PART OF THE HUMAN ASPECT COME INTO PLAY? ABSOLUTELY. SO ONE OF THE THINGS THAT WE DO IS WE WORK WITH INDUSTRIAL.

I WON'T JUST BACK UP AND GIVE YOU THE FULL VIEW OF HOW THE ASSESSMENT OR THE VETTING OF THE TALENT, BECAUSE THAT'S REALLY AT THE CORE OF, I THINK, WHAT I HEAR YOU ASKING.

AND SO WE WORK WITH OUR TEAM AND OTHERS BOTH INSIDE THE CITY AND OUTSIDE THE CITY TO UNDERSTAND WHAT ARE THE TRUE ESSENTIAL FUNCTIONS AND THE KEY SKILLS AND ABILITIES IT TAKES TO, TO TO TO PERFORM THAT JOB BASED ON WHAT INCUMBENTS ARE CURRENTLY DOING.

SO FROM THAT, WE DEVELOP AND DEFINE WHAT ARE THE MINIMUM QUALIFICATIONS, WHAT ARE THE.

SO FROM THAT YOU THEN SAY, OKAY, WELL WHAT ARE THOSE THINGS THAT WE SHOULD BE TESTING FOR IN TERMS OF ABILITIES? AND THAT'S JUST AT THE BARE BASIC LEVEL.

SO ONCE THAT HAPPENS, THEN THE HIRING MANAGER THEN ENGAGES WITH THAT SET OF CANDIDATES TO FURTHER DEFINE THIS IS WHAT AN INTERVIEW, A STRUCTURED INTERVIEW MAY LOOK LIKE TO GET MORE AFTER THE HUMAN ELEMENTS TO YOUR QUESTION, OR IT MAY BE IN OUR PROMOTIONAL SCENARIO, WE THEN HAVE ASSESSMENT CENTERS THAT ASSESS THAT LEADERSHIP ABILITY AND AND IT EXTENDS OUT THAT EVALUATION OF THOSE SKILLS IT TAKES.

AND SO IN A PROMOTIONAL SCENARIO, WHAT YOU LOOK FOR IN TERMS OF THE HUMAN ELEMENT OR THE LEADERSHIP ELEMENT MAY BE DIFFERENT FROM ONE RANK TO THE OTHER.

YOU WOULD HAVE YOU WOULD ASSUME THAT, YOU KNOW, YOU KNOW, THE SCOPE OF THOSE ABILITIES AND THAT LEADERSHIP WOULD WOULD GROW AS YOU GO UP.

BUT THAT'S SO IT'S TWO PRONGED.

SO WE HAVE THE WE HAVE THE HARD AND FAST MINIMUM QUALIFICATIONS.

WHAT ARE WE TESTING FOR THEN? IN SOME INSTANCES, YOU DO HAVE ASSESSMENT CENTERS THAT ARE THAT ARE BASED ON YOU BEING ABLE TO DEMONSTRATE AND PRACTICE OUT WHAT THOSE KEY COMPETENCIES ARE.

AND THEN IN SOME HIRING INSTANCES, THE HIRING MANAGER WILL WORK TO DEVELOP AN INTERVIEW OR OTHER ASSESSMENT ACTIVITIES THAT GET AFTER THAT.

SO IN ESSENCE, THE MINIMUM QUALIFICATIONS REALLY IS THE FIRST RUNG IN THAT LADDER OF TRYING TO UNDERSTAND THAT TALENT.

SO YOU MAY HAVE THE FIVE YEARS OF CUSTOMER SERVICE THAT'S REQUIRED FOR THE MINIMUM QUALIFICATION, BUT YOU MIGHT NOT BE THAT GOOD AT IT.

YOU MIGHT TEST REALLY WELL, RIGHT? YOU MAY TEST WELL. YOU MAY HAVE TEN YEARS OF CUSTOMER SERVICE EXPERIENCE, BUT IT'S NINE YEARS OF REALLY BAD CUSTOMER SERVICE EXPERIENCE THAT WE WOULDN'T KNOW.

BUT FOR GETTING INTO THE INTERVIEW, THE ASSESSMENT OR SOME OTHER TYPE OF ASSESSMENT TOOL THAT WOULD HELP US GET AFTER THAT.

DID THE SUBCOMMITTEE CONSIDER SOMETHING YOU AND I HAVE DISCUSSED, AND THAT IS THIS WHAT YOU'RE CALLING A STRUCTURED INTERVIEW WHERE YOU HAVE SET QUESTIONS THAT EVERYBODY ANSWERS WITHOUT THE ABILITY TO PROBE IN AN AREA THAT SOMEONE MAY HAVE GREATER KNOWLEDGE OR EXPERTISE IN? HOW IS THAT GOING TO BE ADDRESSED? YEAH. SO I THINK THERE'S NOTHING LIMITING AN INDIVIDUAL, PROBING AN INDIVIDUAL APPLICANT OR A GROUP OF INDIVIDUAL APPLICANTS ABOUT THOSE ADDITIONAL SKILLS AND ABILITY.

I THINK FOR A LARGE TIME WHAT WE'VE BEEN WORKING TO UNDO IS, A, THE PRACTICE AND B, THE PERCEPTION.

AND I'M NOT REALLY SURE I HAVE THEM IN THE IN THE RIGHT ORDER, BUT WE CAN ASK BEYOND WHAT THE MINIMUM QUALIFICATIONS.

SO I DON'T THINK THAT THAT WAS A TASK PER SE THAT THE THAT THE SUBCOMMITTEE REALLY FELT THEY NEEDED TO TAKE ON.

IT WAS REALLY ABOUT MAKING SURE WE HAVE THE MINIMUM QUALIFICATIONS CORRECT AND THAT WE HAVE A VENUE BY WHICH TO GET AFTER THOSE.

AND THEN WORKING, I THINK WITH THE HIRING MANAGER TO BE ABLE TO EXPLORE THE FULL OTHER HOST OF POSSIBILITIES THAT SOMETIMES MINIMUM QUALIFICATIONS JUST WON'T TELL US ON PAPER.

SURE. AND THAT'S WHERE WHEN WE TALK ABOUT FAIRNESS AND EFFECTIVENESS AS AN EMPLOYER, WE NEED TO BE SURE WE'RE GETTING WE'RE BEING FAIR AND WE'VE GOT EFFECTIVE EMPLOYEES. BUT I ALSO BELIEVE IN THE FAIRNESS AND EFFECTIVENESS ASPECT FOR THE TAXPAYER, BECAUSE IF WE'VE GOT A PROCESS THAT'S BOXED IN, THAT JUST KIND OF GIVES US OUTPUT THAT'S PRETTY NARROW, WE MIGHT NOT BE GETTING THE BEST PERSON IN THE JOB AND THAT'S NOT FAIR OR EFFECTIVE FOR A TAXPAYER. AND SO THAT'S THAT'S WHAT I'M GETTING AT THERE.

AND IN THE INTEREST OF TIME, I WANT TO JUMP TO RULE 5.1, SECTION D, THIS IS ON THE REVERSE SENIORITY LAYOFFS.

SO AGAIN, IT'S KIND OF GETTING AT THE SAME POINT.

[01:35:01]

BUT IF SOMEONE STARTED WORKING FOR THE CITY, THEY'RE BUILDING THAT TRACK RECORD EVERY SINGLE DAY.

ARE THEY GOOD IN THEIR JOB? ARE THEY FLOURISHING IN THEIR ROLE OR ARE THEY NOT? AND SO THAT'S WHERE JUST DEFAULTING TO THE WHOLE, YOU KNOW, FIRST ONE OUT OR THE LAST ONE OUT IS THE FIRST ONE BACK OR HOWEVER THAT WOULD WORK.

I'M A LITTLE CONCERNED THAT THERE'S NOT THAT ELEMENT OF WELL HOW HAVE YOU BEEN DOING IN THIS JOB? IT'S NOT JUST TIED TO THE HIRE DATE.

YEAH, IF I COULD RESPOND TO THAT.

AND I AND I THINK I UNDERSTAND YOUR POINT OF VIEW ON THAT.

ONE OF THE THINGS I THINK, THOUGH, IS IMPORTANT TO DISTINGUISH THAT RULE FIVE DEALS WITH A REDUCTION IN FORCE PRIMARILY.

AND AND SO OUR ORDER IN WHICH WE WE GO ABOUT FROM A SENIORITY POINT OF VIEW OF LAYING OFF AN INDIVIDUAL, THAT RULE THEN REVERSED ITSELF AND HOW WE WOULD RECALL.

TYPICALLY AND ORDINARILY REDUCTIONS SHOULD NOT TAKE INTO ACCOUNT PERFORMANCE ISSUES.

NOW I KNOW THAT THERE ARE TIMES BUT REALLY A REDUCTION IN FORCE IS TRIGGERED BY A LOSS OF FUNDING OR A FUNDAMENTAL CHANGE IN WORK.

SO TO THE ESSENCE OF WHAT YOU'RE SAYING, I GO BACK AND SAY THAT'S AN OPPORTUNITY AGAIN FOR US TO THINK MORE ROBUSTLY ABOUT PERFORMANCE MANAGEMENT AND MAKING SURE THAT, YOU KNOW, THAT WE'RE JUST NOT, YOU KNOW, KEEPING AN INDIVIDUAL IN A JOB THAT'S NOT NECESSARILY PERFORMING.

BECAUSE SOMETIMES, AS YOU'RE RIGHT, WHEN IT COMES DOWN TO THINKING ABOUT THE WORKFORCE IN AN AGENCY OR IN A REDUCTION SCENARIO, THAT THAT PERFORMANCE ELEMENT CREEPS IN.

BUT WELL, AND YOU CALLED SOMETHING OUT THERE THAT THE WHOLE REDUCTION THE POINT OF IT IS THAT THERE'S BEEN A LOSS OF WORK OR SOMETHING AROUND THAT.

AND SO YES, THAT'S PRETTY CUT AND DRIED.

BUT THEN IF THERE ARE ONLY SO MANY POSITIONS LEFT TO COME BACK, WE'RE STILL DEFAULTING TO THAT.

OH, WE'VE GOT THIS CUT AND DRIED REASON.

WE JUST BACK IT BACK IN INTO IT.

WHEREAS THIS IS AN OPPORTUNITY TO GIVE GREATER EVALUATION TO THE INDIVIDUAL AND HOW THEY'VE BEEN PERFORMING IN THE ROLE.

ET CETERA. SO I JUST WANTED TO REGISTER THAT WITH COLLEAGUES AS A CONCERN AND THAT I'D LOVE TO SEE US INCORPORATE MORE OF THAT LATITUDE IN OUR POLICIES.

OKAY. YEAH. ONE OF THE THINGS CITY ATTORNEY HUGGER JUST REMINDED ME OF IS THAT EVEN WHEN WE I'VE FORGOTTEN ABOUT THAT IS AS WE LOOK AT AND WHAT THE RULES PROVIDE FOR TO, TO TO YOUR POINT IN TERMS OF MANAGING PERSONNEL AND THE PERFORMANCE AND THE LIMITED NUMBER OF POSITIONS.

AND SO I'M TRACKING EXACTLY WHAT YOU'RE SAYING.

AT THE ONSET OF THE REDUCTION FORCE, A DEPARTMENT MANAGER WHO'S FACED WITH A REDUCTION CAN REQUEST AN EXEMPTION BASED ON EXTRAORDINARY SKILL OR SOME TYPE OF EXCEPTION THAT HELPS US AND GIVES US SOME ROOM TO MORE FULLY CONSIDER THE FULL DYNAMIC OF OF WHAT THE REDUCTION WOULD MEAN FOR THE DEPARTMENT, FOR THE TAXPAYER AND FOR THE OPERATION, REALLY.

SO A LITTLE BIT OF CHOICE IN THERE.

THERE'S SOME OPPORTUNITY TO TAKE A BROADER LOOK.

ALL RIGHT. THANK YOU. YEAH.

DID ANY OTHER COMMITTEE MEMBER HAVE A QUESTION? I HAVE A QUESTION OR TWO FOR YOU.

OKAY. SO ON SLIDE SEVEN, WHEN YOU'RE TALKING ABOUT THE HIGHLIGHTS OF THE REVISIONS, YOU HAVE UPDATED DPD PROMOTIONAL RANKS, MINIMUM QUALIFICATIONS REQUIREMENTS. SO DID YOU DO THAT FOR CFR ALSO? NO, THAT WAS WE DID NOT TAKE A LOOK AT WE DID NOT UNDERTAKE ANY TYPE OF CHANGES FOR FOR THE DEPARTMENT, THE DEPARTMENTS, I'LL SAY BOTH CIVIL SERVICE AND CFR.

WE FELT PRETTY GOOD ABOUT THE THE THE REQUIREMENTS THAT WE HAD IN PLACE.

WE DID WERE ASKED BY DPD TO TAKE A LOOK AT THE PROMOTIONAL REQUIREMENTS AND MAKING SURE THAT THEY REFLECTED BOTH THE NEEDS OF THE DEPARTMENT AND WHAT OTHERS WERE DOING.

AND SO THAT'S WHY YOU SEE THE CHANGE FOR DPD AND NOT NECESSARILY FOR GFR.

OKAY. UM.

I'M ALSO A LITTLE BIT CONCERNED ABOUT SORT OF THE QUALITATIVE PART OF AN INTERVIEW THAT MAY OR MAY NOT BE HAPPENING FOR SOME OF OUR CIVIL SERVICE EMPLOYEES.

SO CHAIR WILLIS GAVE THE EXAMPLE ABOUT A CUSTOMER SERVICE PERSON AND MAYBE THEY HAD SOME SUCCESSFUL YEARS AND MAYBE SOME UNSUCCESSFUL YEARS. BUT I DO THINK THAT ATTITUDE AND PERSEVERANCE AND ESPECIALLY FOR OUR SWORN OFFICERS, THAT RESILIENCY ON DEALING WITH TRAUMATIC EVENTS AND I'M GOING TO CALL THEM ADRENALINE EVENTS, I DON'T THINK THAT WE EVER REALLY TALK ABOUT THAT IN A WAY WITH THEM OR MEASURE SOME WAY THAT ONCE YOU'VE DEALT WITH SOMETHING THAT'S, YOU KNOW, A BIG DEAL, THAT YOU THEN GET BACK IN YOUR VEHICLE AND YOU DO IT AGAIN.

AND SORT OF HOW THAT'S AFFECTING THEM AND HOW SOME PEOPLE MIGHT ACTUALLY BE ABLE TO HANDLE THAT BETTER THAN OTHERS JUST AS A PERSONALITY TRAIT.

SO I AM CONCERNED ABOUT THAT ENTIRE INTERVIEW PROCESS.

I KNOW WE HAVE TALKED ABOUT THAT PREVIOUSLY.

[01:40:01]

IF THE COMMITTEE IS INTERESTED.

I'M HAPPY TO HAVE YOU COME BACK AGAIN NEXT MONTH WHERE WE MIGHT HAVE ADDITIONAL QUESTIONS.

WOULD YOU LIKE THAT? YEAH. AND OF COURSE, THIS IS PART OF A BIG PROJECT THAT CHAIR WILLIS HAS BEEN WORKING ON WITH OUR SUNSET MANDATE, HOW HR AND CIVIL SERVICE HAVE BEEN WORKING TOGETHER.

AND I THINK THIS SORT OF DOVETAILS FOR SOME OF THAT.

SO WE'D LOVE TO HAVE YOU COME BACK NEXT MONTH, IF YOU DON'T MIND.

BUT THANK YOU FOR THAT AND THANK YOU FOR DOING THIS HARD WORK TO UPDATE IT.

ALL RIGHT. THANK YOU SO MUCH.

AND I'LL SEE YOU NEXT MONTH. SOUNDS GOOD.

ALL RIGHT. THANKS, JARED. OKAY.

NEXT ITEM IS E! THIS IS OUR OVERVIEW OF CONTROLLED INSURANCE PROGRAMS AND PROPOSED RECOMMENDATIONS.

GOOD AFTERNOON. FOR THE RECORD, KIMBERLY BIZOR TOLBERT, DEPUTY CITY MANAGER.

AND TODAY WE ARE PRESENTING TO THE COMMITTEE A OVERVIEW OF CONTROLLED INSURANCE PROGRAMS AND RECOMMENDATIONS.

THIS PRESENTATION WILL ACTUALLY GIVE YOU AN OVERVIEW TO REALLY LOOK AT WAYS THAT WE CAN ELIMINATE SOME OF THE INSURANCE OBSTACLES WHEN IT COMES TO OUR DIFFERENT CONSTRUCTION CONTRACTS AND SUBCONTRACTORS.

DORINDA SMITH, OUR DIRECTOR OF THE OFFICE OF RISK MANAGEMENT, WILL PROVIDE YOU WITH AN OVERVIEW.

AND THEN WE ALSO HAVE JOINING US TODAY KERRY POWERS, WHO'S THE NATIONAL DIRECTOR OF LARGE CONSTRUCTION ACCOUNTS.

THEY ARE OUR RISK CONSULTANT FOR THE CITY IN CASE THERE ARE ANY QUESTIONS.

BUT AT THE END OF THE PRESENTATION, WHAT YOU WILL HEAR THAT WE BELIEVE THAT THIS WILL BE AN OPPORTUNITY FOR US TO LOOK AT WAYS THAT WE CAN HAVE COST SAVINGS FOR ACTUALLY BEING ABLE TO DO BUSINESS WITH THE CITY.

SO WITH THAT SAID. HI, GOOD AFTERNOON.

MY NAME IS RHONDA SMITH AND I'M THE DIRECTOR OF THE OFFICE OF RISK MANAGEMENT.

AND TODAY I WILL PROVIDE YOU WITH THE FOLLOWING A BRIEF HISTORY OF THE CITY'S INSURANCE RELATIONSHIP WITH CONSTRUCTION CONTRACTORS.

BRING IT UP HERE. OKAY. WE'RE ALSO GOING TO TAKE A LOOK AT CONTROLLED INSURANCE PROGRAMS AND HIGHLIGHT SOME OF THE CHALLENGES AND OPPORTUNITIES THEY PRESENT.

WE WILL HAVE A SNAPSHOT OF WHAT OTHER CITIES AND PUBLIC ENTITIES ARE DOING AS IT RELATES TO CONTROLLED INSURANCE PROGRAMS. AND WE'LL TAKE A LOOK AT THE CITY'S CONSTRUCTION PROJECT COSTS.

WE WILL WRAP IT UP WITH ITEMS FOR YOUR CONSIDERATION RECOMMENDATIONS AND NEXT STEPS.

OKAY. SO A LITTLE BIT ON THE BACKGROUND WITH THE CITY FOR LARGE SCALE CONSTRUCTION PROJECTS, INSURANCE REQUIREMENTS CAN BE A BARRIER FOR CONTRACTORS IN GENERAL, BUT ESPECIALLY FOR M/WBES AND SMALL BUSINESSES.

THE CITY'S TREATMENT STRATEGY FOR LIABILITY, WHICH IS ALSO A BEST PRACTICE IN THE INDUSTRY, IS THAT THE CITY TRANSFERS THE RISK TO THE CONTRACTOR AND SUBCONTRACTORS.

CONTRACTORS, THEY MAY PASS ADMINISTRATIVE FEES ON TO SUBCONTRACTORS IN ADDITION TO THE COST OF THE INSURANCE.

THIS IS EMBEDDED IN THE PRICING IN THE QUOTING OF DIFFERENT CONSTRUCTION PROJECTS.

THIS RESULTS IN AN INCREASED COST OF THE PROJECT OVERALL.

SO THE OVERALL PURPOSE TODAY IS TO TALK ABOUT OCIPS, WHICH IS OWNER CONTROLLED INSURANCE PROGRAMS, AND I WILL REFER TO THAT ACRONYM OCIPS AS WE GO FORWARD AND HOW THOSE OCIPS CAN ELIMINATE THE INSURANCE REQUIREMENT OBSTACLE THAT MS..

TOLBERT MENTIONED EARLIER.

WE WILL HIGHLIGHT THE OCIPS AGAIN OPPORTUNITIES AND CHALLENGES THEY MAY PRESENT AND MAKE RECOMMENDATIONS AND REQUIRE REQUEST FEEDBACK FROM THE COMMITTEE.

THERE ARE TWO TYPES OF CONTROLLED INSURANCE PROGRAMS. THERE IS OWNER CONTROLLED AND THERE IS CONTRACTOR CONTROLLED, AND OWNER CONTROL CAN BE PROJECT SPECIFIC AND IT CAN ALSO BE A ROLLING OWNER CONTROLLED INSURANCE PROGRAM WHICH ROLLS MULTIPLE PROJECTS INTO THE PROGRAMS AS THEY COME ONLINE.

OKAY, LET'S NOT TALK ABOUT THE OWNER CONTROLLED.

THE CITY, PURCHASES INSURANCE ON BEHALF OF THE CITY, THE CONSTRUCTION CONTRACTOR AND THE SUBCONTRACTORS.

VARIOUS LINES OF COVERAGE AS LISTED HERE.

I WON'T READ THOSE TO YOU, BUT VARIOUS LINES OF COVERAGE ARE PURCHASE.

THE THREE MAIN ONES THAT MAKE UP THE OCIP IS THE WORKERS COMP, GENERAL LIABILITY AND THE EXCESS LIABILITY.

THE OTHER TWO WOULD BE PURCHASED OUTSIDE OF THE OCIP, WHICH WOULD BE THE BUILDER'S RISK AND THE POLLUTION.

AND NOW AS WE CONTINUE TO TALK ABOUT THE CIPS PROGRAMS, THERE'S CONTRACTOR CONTROLLED.

NOW, THE DIFFERENCE BETWEEN THE OCIP AND THE CSIP IS THAT ON THE OCIP, WE WOULD BE THE CITY WE WILL SPONSOR THE INSURANCE PROGRAM.

[01:45:03]

THE CONTRACTOR WOULD PURCHASE THE INSURANCE FOR ITS OWN ENTITY AND ITS SUBCONTRACTORS.

AND THEY WILL ALSO PURCHASE THE VERY SIMILAR LINES OF COVERAGE THAT WE MENTIONED EARLIER.

ALL RIGHT. SO LET'S TALK ABOUT SOME OF THE OPPORTUNITIES THAT IT PRESENTS FOR THE CITY AND ALSO FOR THE SUBCONTRACTORS.

AND AGAIN, I WON'T READ EVERYTHING THAT'S ON SLIDE NINE AND TEN, BUT I WILL HIGHLIGHT SOME OF THOSE CHALLENGES, SOME OF THOSE OPPORTUNITIES.

SO FOR THE CITY, ONE OF THE OPPORTUNITIES IS FOR THE INSURANCE COSTS ARE IDENTIFIED IN ONE SINGLE POLICY PREMIUM AND THE CITY WILL HAVE COMPLETE CONTROL OVER THE ADMINISTRATIVE COSTS BY DEALING WITH ONE SINGLE BROKER AND INSURER OR CARRIER.

THIS MEANS BETTER COST, BETTER COVERAGE, AND BETTER CONTROL.

A POSITIVE RESPONSE FROM THE PUBLIC, POSITIVE RESPONSE FROM M/WBES AND SMALL BUSINESSES BECAUSE OF AN OCIP, IT WOULD ALLOW THEM TO KEEP A LARGER PIECE OF THE PIE WHEN THEY'RE NAMED TO A CONTRACT.

FOR THE CONTRACTORS SOME OF THE OPPORTUNITIES WOULD BE A PATHWAY TO PROJECTS THAT THESE CONTRACTORS AND SUBCONTRACTORS WOULD NORMALLY NOT HAVE AN OPPORTUNITY TO HAVE AN OPPORTUNITY TO PARTICIPATE IN BECAUSE THEY WOULDN'T BE ABLE TO MEET THE INSURANCE REQUIREMENT.

SO IT CLEARS A PATHWAY FOR THEM.

AND THEN ALSO THIS CREATES A POSSIBLE PARTICIPATION PERCENTAGE INCREASE, ESPECIALLY FOR M/WBES AND SMALL BUSINESSES.

SO THOSE ARE JUST SOME OF THE OPPORTUNITIES.

IF WE CAN GO TO SLIDE 11.

NOW LET'S TALK ABOUT SOME OF THE CHALLENGES THAT IT PRESENTS FOR THE CITY AND ALSO FOR THE CONTRACTORS.

AND AGAIN, I WON'T READ ALL OF THESE, BUT JUST HIGHLIGHT SOME OF THE ONES THAT STAND OUT.

SO FOR THE CITY, THE CITY FRONTS THE MONEY BECAUSE WE WILL SPONSOR THEIR INSURANCE PROGRAM.

IF IT'S A ROCIP, WE WILL PAY AS PROJECTS ARE COME ONLINE.

SO AGAIN, IN THE OCIP, IT IS PROJECT SPECIFIC AND ROCIPS IT'S MULTIPLE PROJECTS THAT AS THEY COME ONLINE, THEN WE WILL PAY AS WE GO. THE CONTRACTOR MAY HAVE LESS INCENTIVE TO CONTROL LOSSES.

IT DEPENDS ON THE CONTRACTOR.

SOME WILL HAVE MORE INCENTIVES, BUT SOME MAY HAVE LESS BECAUSE GUESS WHAT? THE CITY WE'RE PAYING FOR THE INSURANCE.

AND THE CITY WOULD OWN IF WE DECIDE TO GO WITH THE WORKER'S COMP LINE OF COVERAGE IN THE OCIP, WE WILL OWN EVERY SINGLE WORK COMP CLAIM FROM CRADLE TO GRAVE.

WE OWN THOSE CLAIMS. FOR THE CONTRACTORS AND THE SUBCONTRACTORS, AND THIS IS FOR THE THE CONTRACTOR ONLY.

IT ELIMINATES ANY OF THE ADMINISTRATIVE FEES THEY CHARGE TO THEIR SUBCONTRACTORS.

THOSE ARE USUALLY, AGAIN, BECAUSE THEY'RE BUYING THE INSURANCE ON BEHALF OF THE SUBCONTRACTORS COVERING THEM.

THEY CHARGE THEM ADMINISTRATIVE.

THEY MAY CHARGE THEM AN ADMINISTRATIVE FEE.

AND AGAIN, THAT TAKES AWAY FROM THAT PORTION OF THE PIE THAT A SUBCONTRACTOR WOULD NORMALLY BE ENTITLED TO.

AND ANOTHER CHALLENGE THAT IT PRESENTS FOR CONTRACTORS WOULD BE POTENTIAL LOSS IN INSURANCE THAT THEY'VE ALREADY PAID FOR THE PREMIUMS THAT THEY'VE ALREADY PAID FOR. IF A CONTRACTOR FAILS TO ANTICIPATE BECOMING FULLY OCCUPIED IN OUR OCIP PROGRAM FOR THAT POLICY PERIOD.

SO THEY MAY HAVE ALREADY PURCHASED INSURANCE THAT MAY COVER OTHER PROJECTS THAT THEY'RE WORKING ON.

THAT WOULD ALSO IT WOULD COVER THEM IF THEY WERE PARTICIPATING IN A PROJECT FOR THE CITY.

OKAY, IF YOU CAN GO TO SLIDE 13.

SO I SURVEYED QUITE A FEW CITIES AND I PRESENTED THESE ARE THE CITIES AND ENTITIES THAT RESPONDED TO MY INQUIRIES, AND I LISTED THE CITIES THAT HAVE PARTICIPATED OR CURRENTLY HAVE AN OCIP OR A ROCIP OR USED TO HAVE AN OCIP OR ROCIP.

SO AND I DIDN'T LIMIT THE SCOPE TO JUST CITIES OR ENTITIES IN TEXAS.

SO AS YOU CAN SEE, WE ALSO HAVE ATLANTA AND LOS ANGELES AND SAN JOSE ON HERE, BUT WE ALSO HAVE AUSTIN, DART, DFW AND HOUSTON THAT RESPONDED. SO AS YOU CAN SEE IN THE CHART, SOME HAVE OCIPS, SOME HAVE ROCIPS, SOME DON'T HAVE IT ANYMORE.

BUT WE JUST WANTED TO SHOW YOU WHAT OTHER CITIES ARE DOING.

SO THIS IS NOT NEW TO THE STATE OF TEXAS, THIS OCIP PROGRAM, BUT IT WOULD ABSOLUTELY BE A GREAT OPPORTUNITY FOR THE CITY OF DALLAS.

OKAY, SO THIS SLIDE SHOWS THREE RANGES OF CONSTRUCTION PROJECT COSTS FROM THE SURVEYED CITIES.

IT ALSO SHOWS THE PERCENT OF COD PROJECTS THAT FALL WITHIN EACH RANGE FOR THE LAST THREE YEARS.

[01:50:04]

SO 72% OF THE CITY OF DALLAS CONSTRUCTION PROJECTS FOR THE LAST THREE YEARS FALL WITHIN THAT RANGE.

THE NEXT RANGE, IT'S 13%, WHICH IS EXCUSE ME, FROM 3 TO 5, FIVE TO 5 TO 10. AND THEN ANYTHING THAT'S GREATER THAN TEN.

AND WE'RE AT LIKE 15% THERE.

NOW, NOT EVERY CITY OR ENTITY TRACKS THEIR M/WB PARTICIPATION AND AS WE MENTIONED THAT THERE'S A POSSIBILITY OF THE PARTICIPATION PERCENTAGE TO INCREASE.

SO WHEN WE LOOK AT DFW, THEY DEFINITELY TRACK THEIRS.

SO IN 2003, THEY HAD A GOAL OF 20% AND THEY ACHIEVED THAT GOAL.

SO FROM 2010 TO 2019, WHICH WAS PRE-PANDEMIC, THEY HAD A GOAL OF 30, 30%.

THEY INCREASED.

THEY NOT ONLY DID THEY EXCEED THAT GOAL, THEY ACHIEVED A 45% M/WBE PARTICIPATION THROUGH THEIR OCIP PROGRAM.

POST PANDEMIC, THE NUMBERS HAVE GONE DOWN A LITTLE BIT TO 35%, BUT IT'S STILL GREATER THAN THE GOAL THEY HAD PRE-PANDEMIC.

SO. AND JUST FYI, THE CITIES.

THE CITIES M/WBE PARTICIPATION IN CONSTRUCTION CONTRACTS IS 32%.

SO WE'RE NOT TOO FAR BEHIND.

ALL RIGHT. CONTINUING ON WITH OTHER CITIES AND ENTITIES.

SO WE WERE LOOKING AT WHAT DO THEY REQUIRE IN THEIR OCIP PROGRAMS. AND THIS IS VERY HIGH LEVEL.

WE DIDN'T GET INTO THE DETAILS ON THAT.

BUT JUST SO I JUST WANTED TO SHOW YOU FROM A MINIMUM OF GETTING INTO THEIR PROGRAMS WHAT THEY REQUIRE FROM THE PROJECTS THEMSELVES. SO AT DART, THEY HAVE AN OCIP PROGRAM.

AND REMEMBER, OCIP IS PROJECT SPECIFIC, AND SO THEY HAVE A REQUIREMENT OF $75 MILLION IN ORDER TO MAKE THAT PROJECT BE ELIGIBLE TO GET IN THEIR OCIP.

AND THEN THEY ALSO HAVE A ROCIP PROGRAM WHERE THEY HAVE MULTIPLE PROJECTS THAT COME ONLINE, BUT THE AGGREGATE HAS TO BE A TOTAL OF 100 MILLION.

BUT EACH PROJECT WOULD HAVE TO HAVE $1 MILLION CONSTRUCTION COST, MEET A MINIMUM OF THAT FOR THE REQUIREMENT 5 MILLION.

AND THEN SO FOR DFW, THEY HAVE A ROCIP PROGRAM.

EACH PROJECT THAT ROLLS IN IS AT LEAST $1 MILLION.

AND ATLANTA, THEIR OCIP AND AGAIN PROJECT SPECIFIC IS AT $5 MILLION PER PROJECT.

SO TODAY THERE ARE A COUPLE OF THINGS WE WOULD LIKE FOR YOU TO CONSIDER.

SO WE HAVE OPTION A AND OPTION B.

OPTION A IS THE PREFERRED IS THE PREFERENCE FOR THE OFFICE OF RISK MANAGEMENT.

IT'S A ROCIP PROGRAM FOR ALL CONSTRUCTION PROJECTS THAT MEET ESTABLISHED CRITERIA.

ANOTHER GREAT OPTION IS OPTION B.

ANOTHER, AGAIN, IS A REALLY ANOTHER GOOD OPTION THAT IS PROJECT SPECIFIC.

SO SAY FOR INSTANCE, IF WE WANTED TO PILOT A PROGRAM, ONE OF THE PROJECTS THAT WE'RE LOOKING AT THAT WE COULD DO WOULD BE TO KAY BAILEY HUTCHISON MASTER PLAN, AND THAT WOULD BE A PROJECT SPECIFIC.

BOTH ARE GREAT OPTIONS BECAUSE AGAIN, WE'RE PRESENTING AN OPPORTUNITY TO ELIMINATE THE INSURANCE BARRIER FOR CONSTRUCTION CONTRACTORS.

AND THE PROPOSED CRITERIA.

AGAIN, THIS IS SO PRELIMINARY BECAUSE WE WOULD HAVE TO GET WITH THE BROKER FIRST AN OCIP BROKER TO HELP US BUILD OUR PROGRAM.

AND WE MAY NOT WANT TO INCLUDE THE WORKERS COMP COVERAGE FOR PROJECTS LESS THAN $5 MILLION.

THAT'S SOMETHING THAT WOULD HAVE TO BE DETERMINED GOING ON.

BUT FOR RIGHT NOW, WE'RE LOOKING AT ALL CITY CONSTRUCTION PROJECTS WITH A MINIMUM OF $1 MILLION.

IF YOU REMEMBER THE ONE CHART I SHOWED YOU, 72% OF ALL OF OUR CONSTRUCTION CONTRACTS FOR THE LAST THREE YEARS.

IT FALLS BETWEEN THE LESS THAN $5 MILLION.

SO 72% OF OUR CONSTRUCTION CONTRACTS WOULD PROBABLY BE ELIGIBLE FOR THE OCIP PROGRAM OR THE ROCIP PROGRAM.

WE WILL STILL COMPLY WITH THE CITY'S LOCAL PREFERENCE PRACTICE, AND THIS WILL BE NON RETROACTIVE.

SO PROJECT THAT'S ALREADY OUT THERE, AN RFP OR IS CURRENTLY ACTIVE, WE CAN'T GO BACK AND ROLL THEM INTO EITHER ONE OF THE PROGRAMS, WHETHER IT'S A OCIP OR ROCIP.

SO HERE ARE SOME OF THE RECOMMENDATIONS THAT WE HAVE HERE.

THE CITY HAS AGAIN, AND IF YOU CAN'T TELL, I'M VERY EXCITED TO TALK ABOUT THIS.

SO I DON'T GET TO TALK ABOUT EXCITING STUFF TOO MUCH AND RISK MANAGEMENT.

BUT WE HAVE A REALLY GREAT OPPORTUNITY NOW TO ADOPT A FLEXIBLE RISK APPETITE INSTEAD OF THE CURRENT RISK AVERSE APPETITE THAT WE

[01:55:09]

AND ULTIMATELY IT JUST ELIMINATES THAT THE POSSIBLE INSURANCE OBSTACLE THAT SOME CONTRACTORS THEY JUST HAVE, WHETHER IT'S FROM, CAN'T AFFORD THE INSURANCE BECAUSE THIS MARKET THIS YEAR IS REALLY TOUGH OR IT'S OR SAFETY RECORDS OR WHATEVER THE CASE MAY BE OR WHY THEY CAN'T MEET THE INSURANCE REQUIREMENT.

THIS WOULD HELP ELIMINATE ALL OF THAT.

AND THEN FINALLY, PER AND I AM GOING TO READ THIS ONE PER CHAPTER 7.43, THE FINANCIAL BARRIERS OF THE AVAILABILITY AND DISPARITY STUDY.

IT SAYS IN THERE THAT THE CITY SHOULD EXPAND ITS TECHNICAL ASSISTANCE PROGRAMS TO INCLUDE BONDING AND INSURANCE ASSISTANCE FOR M/WBES.

OUR NEXT STEPS, WE WOULD LIKE FEEDBACK FROM COUNCIL FROM YOU ALL.

WE WOULD ISSUE AN RFP FOR AN OCIP BROKER FOR THESE SERVICES AND WHICH WOULD INCLUDE OBTAINING QUOTES FOR THE INSURANCE PROGRAM.

THEY WOULD HELP US DEVELOP OUR OCIP PROGRAM, HELP US ESTABLISH THE CRITERIA, AND THEN ALSO GO TO THE MARKET TO GET QUOTES FOR WHATEVER LINES OF INSURANCE WE DETERMINE THAT WE NEED FOR OUR PROGRAM.

ONCE WE DO THAT, THE COUNCIL WOULD APPROVE AN INSURANCE BROKER CONTRACT AND THEN FROM THAT POINT ON WE WILL ELEVATE THE ENGAGEMENT AND OUTREACH OF OCIP WITH ALL OUR STAKEHOLDERS.

OKAY. THANK YOU.

SO, COMMITTEE, I JUST WANT TO NOTE THAT IT'S JUST ABOUT 3:00 AND I KNOW WE'RE TRYING TO WRAP THIS UP AND SEVERAL OF YOU HAVE OTHER ENGAGEMENTS.

SO LET ME START WITH COUNCIL MEMBER RIDLEY WITH YOUR QUESTIONS, PLEASE.

THANK YOU, MADAM CHAIR.

I LIKE THE IDEA OF AN OCIP.

AS A CONSTRUCTION LAWYER, I HAVE SEEN THE EFFECT THAT IT CAN HAVE, AND I LIKE THE FACT THAT IT REDUCES THE CITY'S OVERALL COST FOR CONSTRUCTION AND ALSO REDUCES THE FINANCIAL BURDEN ON THE SUBCONTRACTORS IN TERMS OF HAVING TO PAY THE FEES TO THE GENERAL TO ADMINISTER THE PROGRAM.

A COUPLE OF QUESTIONS ON SLIDE SEVEN WITH REGARD TO BUILDER'S RISK AND POLLUTION LIABILITY.

YOU SAID THOSE WOULD BE OUTSIDE THE SCOPE OF OCIP.

SO WITH THE THE GENERAL CONTRACTOR STILL HAVE TO PROVIDE THAT INSURANCE WHEN REQUIRED BY THE CITY? IF THAT'S THE ROUTE WE WANT TO GO, WE MAY DECIDE TO BUY THE BUILDER'S RISK TOO.

WE MAY DECIDE TO BUY THE POLLUTION.

BUT TYPICAL OCIP PROGRAMS USUALLY JUST INCLUDES THE WORKER'S COMPENSATION, GENERAL LIABILITY AND EXCESS LIABILITY.

AND ON SLIDE 12, THE CHALLENGES FOR OCIP.

THE ONE POTENTIAL DRAWBACK TO THIS KIND OF PROGRAM IS THAT THE ENTITY BUYING THE INSURANCE IS NOT THE ONE THAT IS DOING THE OPERATIONS THAT GIVE RISE TO THE RISK THAT IS THE GENERAL CONTRACTOR.

AND SO THEY MAY HAVE LESS INCENTIVE TO CONTROL THEIR LOSSES.

ARE THERE OTHER WAYS TO INCENTIVIZE THEM? FOR EXAMPLE, IF THEY'RE FOUND TO BE NEGLIGENT AND THE CITY'S INSURANCE PAYS FOR DAMAGE TO A THIRD PARTY, DOES THAT GO ON THEIR INSURANCE RECORDS SO THAT THEY WANT TO TRY TO PREVENT THAT FROM HAPPENING? IT DOES AFFECT THEIR EXPERIENCE MODIFIER RATE.

OKAY. AND COUNCIL MEMBER RIDLEY, THANK YOU SO MUCH FOR THE QUESTIONS.

ONE OF THE THINGS THAT I THINK WE WOULD ADD TO THAT IS HAVING THAT BROKER SUPPORT WORKING VERY CLOSELY WITH THE RISK MANAGEMENT DEPARTMENT, THEY WOULD BE WORKING FOR US AND WOULD BE ABLE TO HELP US EVEN DEVELOP PROCESSES AND PROCEDURES TO WHERE WE COULD DEFINITELY MAKE SURE THAT WE'RE TRACKING THOSE CONTRACTORS THAT END UP DOING A REALLY, REALLY GOOD JOB AND THOSE THAT DO NOT.

SO HAVING THAT THIRD PARTY TO WORK ALONGSIDE OF THE RISK MANAGEMENT TEAM IS GOING TO BE KEY.

GREAT. AND THEN ON THAT SAME PAGE, YOU MENTIONED THAT WE WOULD ASSUME RESPONSIBILITY FOR WORKER'S COMP CLAIMS FROM CRADLE TO GRAVE.

WHAT DID YOU MEAN BY THAT? SO LIKE OUR CURRENT PRACTICE, WE WOULD REQUIRE A CONTRACTOR TO HAVE WORKER'S COMPENSATION.

AND SO WE WOULD WE WE HAVE NOTHING TO DO WITH THEIR WORK COMP CLAIMS WHATSOEVER.

IN THIS CASE, IF WE HAVE A WORK COMP POLICY, WE MAY HAVE A DEDUCTIBLE.

THE CITY HAS TO PAY.

BUT IN TEXAS WE HAVE LIFETIME MEDICAL, MEANING THAT AS LONG AS SOMEONE IS INJURED AND THEY'RE REQUIRED TO SEEK MEDICAL TREATMENT, THEY MAY NOT BE ENTITLED TO INCOME BENEFITS ANYMORE, BUT THEY MAY THEY'RE ENTITLED TO THE DAY THEY DIE IF THEY NEED ANY KIND OF MEDICAL TREATMENT RELATED TO THE ILLNESS OR INJURY FROM THAT WORK RELATED INJURY OR ILLNESS, THEY WILL BE ENTITLED TO THAT FOR THE REST OF THEIR LIVES.

SO THAT CLAIM COULD BE OPEN UNTIL THEIR DEATH, BUT THAT CLAIM WOULD BE THE LIABILITY OF THE INSURANCE CARRIER, NOT THE CITY CORRECT?

[02:00:05]

RIGHT. AND WITH REGARD TO THE DEDUCTIBLE, WHAT RECOVERY CAN THE CITY HAVE AGAINST THE CONTRACTOR FOR PAYMENT OF THE DEDUCTIBLE? SO TO ANSWER YOUR QUESTION RIGHT NOW, I DON'T KNOW, BUT THAT'S PROBABLY SOMETHING WE CAN DISCUSS WITH THE OCIP BROKER AND HAVE THAT BUILT INTO THE PROGRAM.

OKAY. THANK YOU. I THINK IF I COULD JUMP BACK IN COUNCIL MEMBER, REALLY, I THINK THAT WOULD BE AN IMPORTANT POLICY TYPE OF CRITERIA THAT WE WOULD DEFINITELY WANT THE BROKER TO CONSIDER WITH ANY RATES THAT THEY BRING BACK AND ANY POTENTIAL INSURANCE OPTIONS FOR US IF WE COULD EMBED IT INTO THE PROGRAM.

SO THOSE WOULD BE THE TYPES OF THINGS THAT WE WOULD DEFINITELY WANT THE BROKER TO LOOK AT FOR THE CITY COUNCIL.

OKAY, COMMITTEE MEMBERS.

ARE THERE ANYBODY, OH THERE WE GO.

CHAIRMAN ATKINS.

YEAH, CAROLYN.

THANK YOU FOR YOUR PRESENTATION.

DO DFW HAVE THIS PROGRAM? DFW IS ACTUALLY ONE OF THE FIRST IN THE REGION TO BEGIN TO LOOK AT WAYS TO CONTROL INSURANCE COSTS FOR M/WBES AND SMALL BUSINESSES.

AND BEING FAMILIAR WITH THEIR PROGRAM DURING MY TENURE AT THE TOLLWAY AUTHORITY WAS ONE OF THE ORGANIZATIONS THAT WE LOOKED AT.

AND SO THEY HAVE DONE OCIP FOR QUITE SOME TIME.

I WANT TO SAY THEY STARTED OCIP MAYBE IN THE EARLY 2000S, BUT THEY DO HAVE A PROGRAM AT THE AIRPORT.

THEY'RE CURRENTLY DOING A ROCIP, SO THEY'RE DOING MULTIPLE PROJECTS THAT THEY'RE ROLLING IN AS THEY COME ONLINE, SIR.

YES. THE REASON WHY I ASKED THAT WE'RE NOT INVENTING A NEW WHEEL.

IT'S SOMETHING WE CAN COPYCAT WITHOUT PROGRAM WILL BE DIFFERENT FROM DFW? WE WOULD DEFINITELY WANT TO THANK YOU COUNCIL MEMBER ATKINS FOR THE QUESTION.

WHAT WE'VE PRESENTED IS AN OPPORTUNITY FOR US TO HOPEFULLY MOVE FORWARD WITH JUST THIS PRELIMINARY CRITERIA THAT WE'VE TALKED ABOUT, LOOKING AT THE VALUE OF OUR CONSTRUCTION CONTRACTS.

AND THEN THROUGH THAT BROKER, WE COULD DEFINITELY IDENTIFY A FEASIBLE OPTION FOR THE CITY, BUT WE WOULD NOT BE REINVENTING THE WHEEL.

IT WOULD GIVE US AN OPPORTUNITY TO LEARN FROM THE BEST PRACTICES THAT ARE OUT THERE AND THEN CREATE A PROGRAM THAT WOULD BE UNIQUE AND GET US TO THOSE REAL OUTCOMES THAT WE'RE LOOKING FOR HERE AT THE CITY OF DALLAS.

OKAY. WHEN YOU SAID DO WE DO AN RFP, YOU MENTION A BROKER.

DO WE HAVE TO DO AN RFP? DO WE HAVE TO? YES. YES, SIR.

WHAT WE WOULD WANT TO DO IS TO HAVE A FORMAL SOLICITATION, WHICH WOULD GIVE US AN OPPORTUNITY TO GET BROKERS TO COMPETE.

AND THAT WAY WE COULD SELECT THE BEST POSSIBLE OUTSIDE SUPPORT FOR THE PROGRAM.

AND THEN WE WOULD DEFINITELY BRING THAT BACK TO THE COMMITTEE BEFORE GOING TO FULL CITY COUNCIL FOR APPROVAL.

LAST QUESTION WHAT IS THE TIMELINE? I WOULD HAVE WANTED THIS DONE LAST YEAR.

WE ARE MOVING QUITE AGGRESSIVELY.

WE WANT TO TAKE THE OPPORTUNITY PUBLICLY TO THANK THE CITY ATTORNEY'S OFFICE FOR HELPING US GET TO TODAY.

IT HAS BEEN A GREAT WORKING RELATIONSHIP FOR US TO REALLY LOOK AT HOW DO WE DO SOMETHING LIKE THIS, BECAUSE THIS IS DIFFERENT AND THIS IS SOMETHING THAT THE CITY HAS NEVER UNDERTAKEN. SO OUR GOAL WOULD BE TO GET THE RFP FOR THE BROKER DONE IN THE NEXT COUPLE OF 2 OR 3 MONTHS AND THEN COME BACK HOPEFULLY IN AUGUST WITH SOME PRELIMINARY RECOMMENDATIONS FOR THIS COMMITTEE TO CONSIDER BEFORE TAKING IT TO THE FULL CITY COUNCIL.

SO WE NEED ABOUT ANOTHER 90 DAYS OR SO OF WORKING THROUGH THIS.

UH, THANK YOU, MADAM CHAIRMAN.

THANK YOU. SO CAN I ASK YOU ON PAGE 19, WHEN YOU HAVE ADOPTED A FLEXIBLE RISK APPETITE VERSUS THE CURRENT RISK AVERSE APPETITE, CAN YOU EXPAND ON THAT? I WOULD SAY I AM RISK AVERSE, YES.

SO THAT'S A TREATMENT STRATEGY FOR LIABILITY.

SO WHAT WE NORMALLY DO IS TRANSFER THAT WE HAVE A WHOLE DIVISION RISK TRANSFER WHERE WE LOOK AT WHAT A SCOPE OF WORK, WHAT RISKS EXIST AND WHAT CAN WE TRANSFER OVER TO WHOEVER WE'RE HAVING THE CONTRACT WITH, HOW CAN WE TRANSFER THAT LIABILITY OVER TO THE RIGHT PARTY? AND SO THAT IS USUALLY IN THE FORM OF INSURANCE REQUIREMENTS AND WE GET INSURANCE FROM OUR VENDORS AND THIS CASE BECAUSE THEY WOULD HAVE TO PURCHASE IT.

THE MORE FLEXIBLE APPETITE IS US BUYING THE INSURANCE, RIGHT? AND WE CAN GET IT A LOT LESS EXPENSIVE THAN A CONTRACT CAN WHERE THE CITY OF DALLAS, WE HAVE BIGGER AND BETTER BROKERS AND THOSE BROKERS WILL HAVE BETTER LEVERAGE IN THE MARKET.

SO BUT COMING BACK TO YOUR QUESTION IN REGARDS TO AVERSE VERSUS FLEXIBLE, THAT'S THE BIG DIFFERENCE IN THAT WE'RE BUYING THE INSURANCE

[02:05:04]

OKAY. BUT THAT STATEMENT INDICATES THAT IT IS RISKIER TO THE CITY.

SO IN WHAT WAY IS IT RISKIER TO THE CITY? IT'S JUST BECAUSE WE'RE PUTTING THE MONEY UP FRONT.

BUT HISTORICALLY, OCIPS PRODUCED LOWER COSTS FOR THE ENTITY THAT'S SPONSORING THE PROGRAM.

AGAIN, WE'RE GOING TO PAY FOR THIS INSURANCE ONE WAY OR THE OTHER.

SO EITHER WE'RE GOING TO PAY WHAT THE CONTRACTOR PAYS FOR INSURANCE BECAUSE THAT'S GOING TO BE PART OF THEIR PRICING.

SO THEY'RE GOING TO IT'S A PASS THROUGH TO US OR WE GET THE INSURANCE AND WE CONTROL THE ADMINISTRATIVE COSTS AND WE CAN GET IT A LOT LESS EXPENSIVE.

SO WHEN WE DO PUT THE REQUIREMENTS TOGETHER, A CONTRACTOR WILL HAVE TO SHOW THIS WILL BE PART OF THE REQUIREMENTS IS THAT THEY WILL HAVE TO SHOW WHAT IT WOULD HAVE COST THEM TO GET THE INSURANCE.

SO AGAIN, IF THAT'S SOMETHING LESS THAN WHAT WE'RE SHOWING FROM OUR QUOTES, THEN IT WOULDN'T BE ELIGIBLE FOR THE PROGRAM.

BUT IF IT COMES BACK THAT, HEY, THIS IS WHAT IT'S GOING TO COST ME AND THEY HAVE TO, IT CAN'T BE HIDDEN.

THEY HAVE TO SHOW IT IN THEIR QUOTES.

THEN WE'LL GO BACK AND LOOK AT WHAT WE'RE GETTING OUR QUOTES FOR.

AND IF OUR STUFF IS LESSER IS LESS, THEN THAT PROGRAM CAN ROLL IN.

SO YOU HAVE ON SLIDE 11 THAT THEY MUST ADHERE TO THE CITY'S SAFETY REQUIREMENTS PER THE AGREEMENT.

IF YOU HAVE A CONTRACTOR WHO'S HAD CLAIMS EXPERIENCE FOR SAFETY VIOLATIONS, WOULD THEY BECOME INELIGIBLE? WOULD IT SCORE DIFFERENTLY ON PROCUREMENTS? HOW WOULD THAT BE TRACKED? THAT DEFINITELY WOULD BE SOMETHING THAT I BELIEVE FROM A POLICY STANDPOINT WE WOULD WANT TO BAKE INTO THE PROGRAM SO WE CAN ELIMINATE CONTRACTORS NOT BEING RESPONSIBLE, NOT PERFORMING TO WHAT WE WOULD SAY WOULD BE OUR STANDARDS AND THEN COME IN AND THEN PARTICIPATING IN THE PROGRAM.

SO I THINK IT'S AN OVERALL PERFORMANCE MANAGEMENT PIECE FOR US THAT WE WOULD DEFINITELY WANT TO INCORPORATE INTO THE PROGRAM TO ENSURE THAT WE ARE STILL GETTING GOOD CONTRACTORS.

THEY ARE COMMITTED AND ACCOUNTABLE FOR HELPING US OVERALL REDUCE THE COST OF OUR PROJECTS.

SO YOU'RE GOING TO MAKE THAT AS PART OF THE REQUIREMENT LIKE WE WOULD DEFINITELY EXPERIENCE? YES, US. AND IT WOULD KNOCK SOMEBODY OUT.

THEY WOULD NOT BE ABLE TO APPLY AGAIN.

WE WOULD DEFINITELY WORK WITH THE CITY ATTORNEY'S OFFICE.

I SEE [INAUDIBLE] LOOKING AT, WE WOULD DEFINITELY WORK WITH THE CITY ATTORNEY'S OFFICE CHAIR MENDELSOHN TO MAKE SURE THAT THE SAFEGUARDS, NUMBER ONE, THEY'RE LEGAL AND WE CAN DEFINITELY ENSURE THAT IT'S BAKED INTO THE OVERALL CRITERIA FOR THE PROGRAM.

SO IN ORDER TO PARTICIPATE, WE TALKED ABOUT NOT BEING RETROACTIVE.

WE WANT TO CONTINUE WITH LOCAL PREFERENCE OF SOME OF THE CURRENT PROCUREMENT STANDARDS.

WE WOULD DEFINITELY WANT THOSE TO FOLLOW THROUGH IN ADDITION TO THE ABILITY FOR US TO CONTINUE AUDITING AND ALL THE OTHER THINGS THAT ARE ALREADY BUILT INTO OUR CONTRACTS.

SO WITH YOUR TWO OPTIONS OF A AND B AND YOU SAY IT'S NOT RETROACTIVE, HOW DO YOU HAVE THE CONVENTION CENTER AS B IF IT'S NOT RETROACTIVE? THERE ARE NO CONSTRUCTION CONTRACTS THAT HAVE CURRENTLY BEEN LET ON THE CONVENTION CENTER PROJECT.

SO DEPENDING ON, YOU KNOW, TIME TO COME BACK AND BE ABLE TO BRING, YOU KNOW, KIND OF A BAKED PROGRAM THAT THE COMMITTEE COULD THEN SUPPORT MOVING ON TO THE CITY COUNCIL.

WE BELIEVE THAT WE'RE STILL, YOU KNOW, FURTHER ALONG AND WE WOULD HAVE AN OPPORTUNITY TO COME BACK.

BUT THERE ARE NO CONSTRUCTION CONTRACTS AS OF YET THAT HAVE BEEN LET FOR THE CONVENTION CENTER.

I THINK THEY'RE PLANNING IN THE NEXT 30 TO 60 DAYS TO BRING BACK THE PROGRAM MANAGEMENT CONTRACT.

BUT THAT'S THE ONLY THING AT THIS POINT THAT I'M AWARE OF.

OKAY. UM, DO YOU NEED ANY DID YOU HAVE ANOTHER QUESTION? YES, GO AHEAD. WITH REGARD TO THE POINT THAT THE CHAIR MADE ON SLIDE 19 ABOUT THE FLEXIBLE VERSUS THE RISK AVERSE APPETITE, I THINK THAT IS MISLEADING BECAUSE UNDER EITHER OPTION, THE CURRENT SYSTEM OR OCIP, YOU'RE NOT CHANGING THE RISK EQUATION FOR THE CITY, ARE YOU? TECHNICALLY, NO, IT'S, IT'S JUST IT'S, I GUESS IT'S THE VISUAL OF IT.

AGAIN, MOST ENTITIES DON'T BUY INSURANCE TO COVER PEOPLE THEY'RE DOING BUSINESS WITH.

BUT THAT'S JUST AN ECONOMIC ISSUE.

IT'S NOT A RISK ISSUE.

IT'S NOT A RISK ISSUE.

SO I WOULD SUGGEST IN FUTURE BRIEFINGS, DELETING THAT SENTENCE, WE COULD SAY IT DIFFERENT WORDING IT.

SO IT'S YES, SIR.

AND THAT'S GREAT FEEDBACK.

CHAIR MENDELSOHN WE ARE NOT NEEDING ANY ACTION TODAY.

WE JUST WANTED TO MAKE SURE THAT YOU WERE AWARE OF THE WORK THAT WE HAVE BEEN DOING TO REALLY LOOK AT THIS A DIFFERENT WAY, AND THEN WE WILL MOVE FORWARD WITH GETTING SCOPE OF SERVICES READY TO SEND OUT TO HOPEFULLY GET A SOME POTENTIAL PARTICIPANTS FOR THAT BROKER AND THEN COME BACK TO THE COMMITTEE.

AND SO ALL IN ALL, THE GOAL WOULD BE TO HAVE SOMETHING BACK IN FRONT OF YOU ALL BEFORE EITHER BEFORE RECESS OR WE'LL COME BACK IN AUGUST.

THANK YOU. OKAY.

SO COMMITTEE, IT'S 3:12.

CAN YOU HANG IN ANOTHER ABOUT TEN MINUTES?

[02:10:01]

CAN SOMEONE NOD? YES.

OKAY, GOOD. ALL RIGHTY.

SO I DO WANT TO MOVE THROUGH THESE PRETTY QUICKLY.

WE HAVE THE BUDGET ACCOUNTABILITY REPORT.

I WILL SAY I HAVE JUST A COUPLE OF QUICK QUESTIONS.

AND IT DOESN'T EVEN HAVE TO BE THAT YOU GIVE THE ANSWER RIGHT NOW IF YOU DON'T HAVE IT, BUT WOULD LOVE A FOLLOW UP.

SO THIS WOULD BE PAGE NINE ON DEVELOPMENT SERVICES.

I WAS WONDERING IF YOU COULD EXPLAIN THAT VARIANCE BECAUSE IT'S SO BIG.

AND THEN ALSO ON PAGE TEN, EQUIPMENT AND FLEET MANAGEMENT, SOME AGAIN, BIG NUMBERS IN THERE.

JEANETTE WEEDEN, DIRECTOR OF BUDGET AND MANAGEMENT SERVICES.

ARE YOU REFERRING TO THE FUND BALANCE OR TO THE REVENUES OR EXPENSES FOR DEVELOPMENT SERVICES? FOR DEVELOPMENT SERVICES, LOOKING AT THE VARIANCES? SO THE BEGINNING FUND BALANCE IS A NEGATIVE.

AND THEN LOOK AT THE YEAR TO DATE ACTUAL NUMBERS COMPARED TO THE AMENDED BUDGET.

THERE'S JUST. SO THE NOTE ON PAGE NUMBER 12 TALKS ABOUT THE BUDGET AMENDMENTS THAT HAVE ALREADY BEEN APPROVED BY COUNCIL.

SO THERE WAS AN INCREASE ON NOVEMBER THE 9TH FOR CONSTRUCTION SERVICES AT STEMMONS.

THAT WAS $5 MILLION.

AND THEN THERE WAS AN ADJUSTMENT ON FEBRUARY 22ND IN THE AMOUNT OF 5.7 FOR THE SERVICE CONTRACT WITH THE SELLER.

THE CHANGE IN FUND BALANCE REFLECTS SORT OF THE DIFFERENCE BETWEEN THE FORECAST AT THE TIME OF BUDGET DEVELOPMENT AND THEN THE ACTUAL AUDITED NUMBER.

AND IF YOU RECALL, AT THE END OF FISCAL YEAR 22, WE MADE AN ADJUSTMENT FOR THE PURCHASE OF STEMMONS.

AND SO YOU SEE THAT REFLECTED IN THE CHANGE IN FUND BALANCE.

OKAY. ALL RIGHTY.

AND THEN FOR EQUIPMENT AND FLEET MANAGEMENT, COULD YOU TALK ABOUT THAT ONE A LITTLE BIT? SURE. THAT'S ACTUALLY ONE THAT WAS ON THE MID-YEAR APPROPRIATION ADJUSTMENT ORDINANCE.

AND SO THEIR REVENUES ARE FORECAST TO BE 2.9 MILLION OVER BUDGET.

AND SO IT'S JUST A CHARGEBACK.

SO IT'S AN INTERNAL SERVICE FUND.

THEY REALIZE THE EXPENSE THEY CHARGE FOR THE REVENUE.

THERE IS A NOTE THERE WHERE WE MADE A CORRECTION.

SO THE ADOPTED BUDGET ASSUMED A PLANNED USE OF FUND BALANCE.

SO FOR THE LAST TWO YEARS WE HAD SET ASIDE FUND BALANCE, RESERVE FOR FUEL.

AND SO WHEN WE BUILT THE BUDGET FOR FISCAL YEAR 23, WE USED PART OF THAT RESERVE FOR FUEL, FOR FUEL.

AND SO THAT'S WHY YOU SEE A CHANGE THERE.

OKAY. THANK YOU.

AND THEN THE LAST ONE WOULD BE FOR DEBT SERVICE.

IF YOU COULD JUST TALK A LITTLE BIT ABOUT THE CHANGES THAT ARE HAPPENING THERE.

SO DEBT SERVICE..

IT'S ON PAGE 11, I'M SORRY.

ON PAGE 11? DEBT SERVICE AGAIN, SO I THINK ALL OF THE VARIANCES THAT YOU SEE ON THE FUND BALANCE LINE WHEN WE GO THROUGH BUDGET DEVELOPMENT, WE MAKE ASSUMPTIONS IN JUNE ABOUT WHERE WE THINK WE'LL END FISCAL YEAR 22.

AND THEN ONCE THE COMPTROLLER'S OFFICE FINISHES THEIR WORK WITH THE YEAR END FINANCIALS, WE UPDATE THE FUND BALANCE NUMBER BASED ON ACTUAL. SO YOU SAW THAT IN THE GENERAL FUND ON PAGE NUMBER, I BELIEVE IT WAS THREE WHERE WE KIND OF WALKED THROUGH THE CHANGE IN FUND BALANCE.

SO THAT'S WHAT YOU SEE HAPPENING HERE.

SO IN DEBT SERVICE, IT'S JUST THE DIFFERENCE BETWEEN WHERE WE ASSUMED WE WOULD END THE YEAR AND OUR ACTUAL EXPERIENCE AND MORE THAN LIKELY THE CHANGE IN FUND BALANCE FOR THE DEBT SERVICE FUND IS DUE TO THE TIMING OF PAYMENTS AND A REFUNDING THAT HAPPENED IN NOVEMBER OF 2021 FOR FISCAL YEAR 22.

THANK YOU.

AND THEN MY LAST ITEM ON THAT IS 14 JUST NOTING THAT NOT ONLY IS SALES TAX HIGHER THIS YEAR FOR EVERY SINGLE MONTH, BUT IT'S EVERY INDUSTRY AS WELL.

AND I JUST THINK THAT'S REALLY REMARKABLE AND NOTEWORTHY.

SO THANK YOU.

THOSE WERE ALL OF MY ITEMS FOR THE BUDGET ACCOUNTABILITY REPORT.

DID ANYBODY ELSE HAVE ANY QUESTIONS? NO. OKAY. SO THE NEXT ITEM IS THE TECHNOLOGY ACCOUNTABILITY REPORT.

NEXT MONTH, WE'LL HAVE THIS AS KIND OF A FULLER BRIEFING BECAUSE, I MEAN, I JUST THINK THIS IS SUCH GOOD WORK.

AND I JUST WANT TO SAY THANK YOU.

IT'S VERY HELPFUL TO ME.

I DO WANT TO SAY ON NUMBER PAGE TWO, THANK YOU FOR THE UPDATE ON THOSE THREE MAIN PROJECTS.

[02:15:02]

SO WE HAVE THE AUTOMATED NOISE NUISANCE ABATEMENT WORK ORDER SALESFORCE SYSTEM, THE HUD INCOME ELIGIBILITY, WHICH BACK IN OUR HOUSING COMMITTEE MEETING THIS MORNING, I THINK WOULD BE HELPFUL FOR A LOT OF RESIDENTS.

AND THEN THE ADVANCED TRAFFIC MANAGEMENT SYSTEM, WHICH IS JUST KEY TO SO MUCH THAT HAPPENS HERE.

SO THANK YOU.

THANK YOU. THE THING I WANT TO ASK YOU ABOUT IS.

ALSO I WANT TO SAY ON PAGE 27, THANKS FOR THE UPDATE ON WHAT'S HAPPENING ON OUR FIRE STATION ALERTING SYSTEM THAT PROCUREMENT COMING UP.

I'VE BEEN WAITING FOR THAT.

PAGE 32.

YOU HAVE INFORMATION ABOUT HOW MANY EMPLOYEES HAVE OR HAVE NOT COMPLETED THEIR SECURITY AWARENESS TRAINING.

PLEASE DO NOT OUT OF ANY COUNCIL MEMBERS WHO MAY NOT HAVE YET DONE THAT.

I'M NOT NAMING ANY NAMES, BUT DO YOU HAVE A MEANS OR INTENT TO FOLLOW UP ON THAT? MR. GARDNER.

GOOD AFTERNOON. DR.

BRIAN GARDNER CHIEF INFORMATION SECURITY OFFICER.

THANK YOU FOR THE QUESTION.

YES, MA'AM. WE DO DO FOLLOW UPS ON WHO IS COMPLETING THE TRAINING AND ASSISTING THOSE TO MAKING SURE WE GET IT COMPLETED.

SO LIKE, YOU'RE JUST GOING TO SHOW UP IN MY OFFICE OR SOMETHING? NO, I'M JUST KIDDING. OKAY, GOOD.

THANK YOU. I THINK IT'S REALLY IMPORTANT THAT WE DO THAT.

AND THEN I JUST WANT TO HIGHLIGHT PAGE 41.

COULD YOU JUST RUN THROUGH REAL QUICK WHAT THIS CHART IS SHOWING? GREAT. THANK YOU. CHAIR MENDELSOHN AND MEMBERS OF THE COMMITTEE, BILL ZELINSKY CHIEF INFORMATION OFFICER YES.

SO THE PAGE THAT YOU'RE REFERENCING IS A SECTION THAT IS ON TECHNICAL DEBT.

WE ARE IN THE MIDST OF AN OVERARCHING PROGRAM TO ASSESS AND TO REMEDIATE OUR TECHNICAL DEBT.

WE HAVE BEEN GOING THROUGH A FULL AND COMPLETE ASSESSMENT OF ALL OF OUR SYSTEMS. WE HAVE 864 SYSTEMS WITHIN THE CITY, AND WE'RE DOING A HEALTH ASSESSMENT OF ALL OF THOSE.

AND SO DOCTOR BRIAN GARDNER, HE HAS STEPPED UP INTO SOME ADDITIONAL DUTIES.

SO IN ADDITION TO BEING THE CHIEF INFORMATION SECURITY OFFICER, HE HAS TAKEN ON THE ROLE OF THE CHIEF TECHNOLOGY OFFICER IN TERMS OF ASSESSING THAT DEBT AND PUTTING TOGETHER A PROGRAM OR A PLAN FOR THAT.

SO I'M GOING TO ALLOW DR.

BRIAN OR I'M GOING TO ASK DR.

BRIAN IF HE CAN GO AHEAD AND TALK A LITTLE BIT ABOUT WHAT THIS REPRESENTS IN TERMS OF THE TECHNICAL DEBT THAT WE HAVE PRESENT IN OUR ENVIRONMENT.

YES, THANK YOU FOR THE QUESTION.

THE WAY THESE CHARTS ARE REPRESENTED, THERE'S THINGS AROUND OUR TECHNICAL DEBT.

WE HAVE STATIC KNOWLEDGE OF THINGS LIKE SYSTEMS THAT HAVE NO LONGER BEING SUPPORTED ON THE INFRASTRUCTURE SIDE ESPECIALLY.

AND AS WITHIN THE NETWORK, THERE ARE THINGS THAT WE STILL ARE ASSESSING ON THE APPLICATION SIDE, LIKE BILL MENTIONED, 864 SYSTEMS TO GO THROUGH.

WHICH ONES OF THOSE SYSTEMS ARE IN SCOPE, WHICH ONES WE'RE ALREADY WORKING ON.

THERE IS SIGNIFICANT AMOUNT OF STUFF THAT WE ARE WORKING ON AND THEN COMING UP WITH WHAT ARE THOSE THAT ARE UNKNOWNS? WHICH ONES WE CAN MOVE TO THE CLOUD, WHICH ONES NEED TO STAY ON PREMISE GOING THROUGH THAT ASSESSMENT.

SO THIS IS THE INITIAL ASSESSMENT THAT WE'VE PUT TOGETHER.

AND CHAIR MENDELSOHN, IF I COULD.

SO IT'S NOT STATIC, RIGHT? SO THIS CHANGES OVER TIME.

SO SYSTEMS THAT ARE HEALTHY TODAY WILL NOT BE AS HEALTHY TOMORROW AS THEY AGE OVER TIME.

SO RATHER THAN GOING THROUGH JUST SIMPLY A ONE TIME ASSESSMENT OF WHERE WE ARE IN TERMS OF THE HEALTH, WE ARE TRACKING AND MAINTAINING INFORMATION ABOUT THE RELATIVE HEALTH OF OUR APPLICATIONS, WHERE THEY ARE AGAINST THE LATEST VERSIONS, WHERE THEY ARE IN TERMS OF THE THE HARDWARE THAT THEY'RE RUNNING ON.

AND SO THIS REALLY REPRESENTS HOW WHAT IS BELOW THAT LINE REPRESENTS WHAT IS CURRENTLY HEALTHY AND UNHEALTHY AND WHAT WILL AGE INTO AN UNHEALTHY RANGE.

AND ALSO, IF YOU GO THROUGH THE PRECEDING SECTIONS, THE INFORMATION THAT WE HAVE IS WHAT IT TAKES TO BRING IT BACK INTO A HEALTHY RANGE AND TO MAINTAIN THE STATUS OF HEALTHY APPLICATIONS IN THE CITY OVER TIME.

WELL, THANK YOU, COLLEAGUES.

I IMPLORE YOU TO PLEASE STUDY THIS.

IF YOU NOTICE THAT LINE, WE ARE WAY BELOW THAT LINE IN ALMOST EVERY CATEGORY, AND THIS IS A HUGE RISK TO OUR CITY AND PROBABLY NEEDS SOME SIGNIFICANT FUNDING FROM US.

I'M NOT SURE WHY IT HASN'T COME FORWARD.

I ACTUALLY THINK YOU SHOULD PROBABLY BE YOUR OWN BOND PROPOSITION, TO TELL YOU THE TRUTH.

BUT I'M VERY CONCERNED ABOUT WHERE WE'RE AT ON THIS.

I THINK THIS IS, YOU KNOW, REALLY SUPER BASIC.

I KNOW I SAID THAT ON THE PHONE.

WOW JUST SOME FLOATING RECTANGLES.

BUT WE ALSO WANT TO MAKE SURE THAT WE'RE SECURING OUR INFORMATION, NOT SHARING MORE THAN WHAT'S NECESSARY.

SAME THING FOR THIS NEXT PAGE.

LIKE, WOW.

SO I APPRECIATE THE WORK YOU'RE PUTTING INTO THIS REPORT.

I WANT YOU TO KNOW THAT WE'RE GOING TO NEED TO GO THROUGH IT NEXT MONTH AND GIVE YOU MORE OF A HIGHLIGHT.

SO WE'LL MOVE YOU UP AS A FULL BRIEFING.

BUT THANK YOU FOR KEEPING US GOING.

BUT WE NEED TO BE MODERN AND CONCERNED THAT OUR TECHNICAL DEBT, AS YOU CALL IT, IS GOING TO BANKRUPT US ONE DAY.

SO. DOES ANYBODY ELSE HAVE ANY QUESTIONS ABOUT THE TECHNOLOGY ACCOUNTABILITY REPORT?

[02:20:05]

THEN WE'RE GOING TO MOVE ON.

AND WE HAVE THREE ITEMS. ONE IS A MEMO FROM JACK ABOUT THE PROCESS IMPROVEMENT UPDATE THAT WE ASKED ABOUT LAST MONTH.

I IS THE CITY CALENDAR AMENDMENTS, WHICH ARE VERY MINOR BUT JUST NECESSARY TO DO AS AN ADMINISTRATIVE CLEANUP.

J IS AN UPDATE ON THE STATEWIDE OPIOID SETTLEMENT AGREEMENT AND PROPOSED USES.

AND THEN OF COURSE, THERE'S THE FORECAST.

IF I CAN JUST ASK ON J.

WERE YOU LOOKING FOR DIRECTION ON THOSE USES OR YOU WERE JUST SHARING WHAT THE WHAT THE DIFFERENT OPTIONS ARE? AND THEN IF YOU'LL JUST LET ME KNOW IF YOU HAVE QUESTIONS ON ANYTHING H THROUGH K? AND CHAIR WILLIS WILL GO FIRST AFTER JACKIE ANSWERS THAT QUESTION.

GOOD AFTERNOON AGAIN. THIS IS JACK IRELAND, CHIEF FINANCIAL OFFICER REGARDING THE OPIOID SETTLEMENT MEMO.

NO, WE WERE NOT ASKING FOR FEEDBACK AT THIS POINT.

THERE IS A STRIKE FORCE THAT IS WORKING ON THAT.

THEY HAD A MEETING SCHEDULED TOMORROW, BUT I BELIEVE THAT'S BEEN POSTPONED UNTIL NEXT WEEK.

WE DO PLAN TO WORK WITH THE MANAGER, TAKE RECOMMENDATIONS TO THAT TASK FORCE BEFORE IT COMES TO CITY COUNCIL FOR APPROVAL.

BUT WE WANTED TO KEEP YOU ALL IN THE LOOP.

OF COURSE, IF YOU ALL HAVE SUGGESTIONS, WE WILL TAKE THEM.

BUT WE ARE WORKING THROUGH THE TASK FORCE.

VERY GOOD. THIS IS RELATED TO THE FORECAST.

SO.

H.

HOW DID WE GET INTO A SITUATION WHERE WE HAVE TWO DIFFERENT SYSTEMS NEOGOV AND WORKDAY THAT DON'T COMMUNICATE WITH EACH OTHER? WELL, I'M GOING TO LET BILL POSSIBLY TACKLE THAT.

THANK YOU FOR THE QUESTION COUNCIL MEMBER.

SO NEOGOV IS A SYSTEM THAT HAS BEEN IN USE FOR QUITE A WHILE IN THE CITY.

PRIOR TO WORKDAY, WE ALSO HAD A SYSTEM THAT WAS FOR PAYROLL THAT WAS DIFFERENT THAN ONE THAT WE HAVE TODAY.

THE CURRENT PLAN IS TO REPLACE ALL OF THOSE LEGACY SYSTEMS. THEY ALL FIT INTO THAT CATEGORY OF TECHNICAL DEBT, OF OLD END OF LIFE SYSTEMS. AND WE ARE GOING TO BE MIGRATING ALL OF THOSE FUNCTIONS OVER TO WORKDAY.

SO FULL END TO END, CRADLE TO GRAVE FUNCTIONING THROUGH WORKDAY AND REPLACING THOSE PRIOR LEGACY SYSTEMS. I DON'T KNOW THE RATIONALE OR REASONING FOR WHY THOSE SYSTEMS WERE ORIGINALLY SELECTED, BUT OVER THE NEXT SEVERAL YEARS, WE WILL BE COALESCING OURSELVES AROUND JUST WORKDAY AS THE PLATFORM FOR ALL OF THOSE HR SYSTEMS. SO WORKDAY IS A FAIRLY RECENT ADDITION AND NEOGOV PREDATES THAT.

SO THIS IS NOW A PROCESS OF PHASING OUT NEOGOV.

THAT IS CORRECT, SIR.

OKAY. THANK YOU. CHAIR WILLIS.

I'M JUST LOOKING AHEAD OF THE COMMITTEE FORECAST AND WOULD LIKE TO ASK THAT WE ADD OUR BODY CAMERAS FOR CODE.

THAT WHOLE PROCESS WHERE THAT STANDS.

BECAUSE IT SOUNDS LIKE WE NEED TO TAKE A LOOK AT THAT.

AND SO I'D LIKE A BRIEFING ON THAT.

THANK YOU. I'M GOING TO JUST GET WITH CHAIR MCGOUGH AND SEE IF HE WAS GOING TO BRING THAT TO PUBLIC SAFETY.

BUT THAT CERTAINLY WAS AN INTERESTING ARTICLE THIS MORNING.

OKAY. IF THERE'S NO OTHER QUESTIONS, I'M LOOKING AT YOU COUNCIL MEMBER, CHAIRMAN ATKINS.

NOPE. ALL RIGHTY.

WELL, AT 3:26, THIS MEETING IS ADJOURNED.

THANK YOU SO MUCH.

* This transcript was compiled from uncorrected Closed Captioning.