* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. UM, I'M GONNA CALL [00:00:01] A MEETING TO ORDER. THE [Civil Service on May 2, 2023. ] TIME IS NOW NINE, UH, 40 2:00 AM AND TODAY IS TUESDAY, MAY 2ND, 2023. AND THIS IS A REGULAR MEETING OF THE DALLAS CIVIL SERVICE BOARD. UH, LET ME ASK FOR ITEM NUMBER TWO. HONOR, DO WE HAVE ANY PUBLIC SPEAKERS? NO, WE DON'T HAVE ANYBODY. OKAY. WE HAVE NO PUBLIC SPEAKERS. WE'LL GO ITEM NUMBER THREE, AND THAT'S APPROVAL OF THE MINUTES. APPROVE THE MINUTES FROM THE MARCH 7TH, 2023 REGULAR CIVIL SERVICE BOARD MEETING. HAS EVERYONE HAD A CHANCE TO REVIEW THE MINUTES? YES. AND ARE THERE ANY CORRECTIONS TO THE EVIDENCE? NO. NO. NOT HEARING NONE. IS THERE A MOTION TO APPROVE THE MINUTES FROM THE MARCH 7TH, 2023 MEETING? I MOVED. SECOND ANGELA KUK HAS MOVED. AND WHO SECONDED? JOAN? JOAN. JOAN. OKAY. THANK YOU. WE HAVE A MOTION AND A SECOND TO APPROVE THE MINUTES. IS THERE ANY DISCUSSION ON THE MOTION? HEARING NONE. ALL THOSE IN FAVOR JUST SIGNIFY BY SAYING YES OR RAISE YOUR RIGHT HAND? YES. AYE. AYE. THE MOTION PASSES UNANIMOUSLY. SIX TO ZERO. OKAY. OUR NEXT ITEM, UH, ITEM NUMBER FOUR. OUR AGENDA THIS MORNING IS A HEARING ITEM. THIS IS TO CONDUCT A GRIEVANCE APPEAL HEARING OF MR. ABDUL RAHEEM. IS IT, SO DID I PRONOUNCE THAT CORRECT? YES, SIR. YOU DID, SIR. THANK YOU. OKAY. UH, IN WHICH HE CLAIMS THE CIVIL SERVICE DEPARTMENT VIOLATED CIVIL SERVICE RULE SEVEN, CONDUCT OF EXAMINATIONS SECTION SIX BY ALLOWING AN IN INELIGIBLE MEMBER TO TAKE THE DALLAS FIRE RESCUE LIEUTENANT'S PROMOTIONAL WRITTEN EXAM. UH, LET ME START OFF WITH THIS BOARD AND, AND, UH, TO MR. SCHNEIDER AND MR. SALLE. AND MR. MARTIN. THIS WILL PROBABLY BE SOMEWHAT DIFFICULT IN THE SENSE THAT WE ARE ON ZOOM AND, UH, LESLIE WILKINS IS GOING TO BE TAKING OUR, TAKING A, UH, SYNO SONOGRAPHIC RECORD OF OUR MEETING OR OUR HEARING TODAY. SO I'M GONNA ASK THAT IF WE COULD, UH, EVERYONE SPEAK AND ORDER, OR, OR WE'LL TRY OUR BEST NOT TO SPEAK OVER ONE ANOTHER, UM, SO THAT, UH, WE CAN, UH, GET A, GET A DECENT RECORD ON THIS. UM, I KNOW MS. COLE HAS HAD ZOOM, UH, HEARINGS BEFORE. I KNOW THAT THERE, THERE, THERE ARE SOME LOGISTICAL DIFFICULTIES THAT PRESENT THEMSELVES AS I RECALL. SO WE WILL DO OUR BEST EFFORTS TODAY TO, TO, UH, MAKE THIS AS, AS CLEAN OF RECORD AS POSSIBLE AT THIS POINT IN TIME. I'M GOING TO ASK, UM, UH, FIRST BEFORE WE GET STARTED, ARE THERE ANY, UH, MR. SNYDER, MR. MARTIN, ARE THERE ANY, ANY ISSUES WE NEED TO CONSIDER BEFORE WE MOVE FORWARD WITH THE HEARING? YES. OKAY. PLEASE GO, MR. SNYDER. WELL, I MEAN, IT MIGHT, I MAY BE PREMATURE, BUT I'VE OBJECTED TO OBJECT. YES, YES, YES. I DON'T KNOW WHY I'M ECHOING . SORRY. UM, I'VE MADE OBJECTION TO OBJECTION. DOES ANYBODY KNOW HOW I CAN, UH, MAYBE, YEAH. OKAY. IS THAT BETTER? OKAY. UM, MAY BE PREMATURE, BUT I'VE, I'VE, UH, FILED AN OBJECTION WITH, UH, MR. DAVIS THIS MORNING TO THE CITY'S EXHIBITS, WHICH WERE PROVIDED TO ME, UH, EARLY THIS MORNING. UM, THE DEADLINE TO SUBMIT AN EX WELL, TO EXCHANGE EXHIBITS WITH THE PARTIES WAS APRIL THE EIGHTH. UH, IT'S NOW MADE, SO I'M OBJECTING TO THOSE EXHIBITS. I DON'T KNOW IF WE WANT TO ON THAT OR, OKAY. I'M NOT SURE IF THE, IF THESE HAVE ALREADY BEEN PROVIDED TO THE, UH, TO THE BOARD MEMBERS, OR GO AHEAD AND RAISE IT NOW IN CASE WE NEED TO FOLLOW IT. I HAVE A COPY OF THE CITY'S EXHIBIT LIST AND, AND THE DOCUMENTS. I THINK, UH, 44 PAGES, THE CITY'S EXHIBIT. OH, BOTH EXHIBITS. YOU SAY 40, 44? YES, SIR. OKAY. OKAY. I SEE. I, I SEE THAT. OKAY. THANK YOU. UM, LET ME ASK MR. MARTIN, I DO NOT SEE YOU [00:05:01] ONLINE WITH THEM YET. ARE YOU THERE? OKAY. I MAY YOU, YOU MAY NOT ME. JUST BE ON MY SCREEN. GOOD MORNING. CAN YOU SEE ME NOW? I I I CAN, I I CANNOT, BUT, UH, UH, ASSISTANT CITY ATTORNEY MORRISON IS HERE WITH ME AND SHE'S SAID IT'S ON THE OTHER SCREEN. SO I'M, I'M, WE'RE GOOD TO GO. MR. MARTIN. CAN YOU, WOULD YOU LIKE TO RESPOND? YES. UH, SO FROM THE CITY'S PERSPECTIVE, UH, WE'RE NOT, I'M NOT ARGUING THAT THESE, THE ACTUAL PDF EXHIBITS, UH, WERE PROVIDED ON THE 18TH. UH, I, IT WAS AN OVERSIGHT. I, I HAD THOUGHT THEY WERE, BUT I'M NOT ARGUING THAT THEY WERE, IN FACT, EXHIBIT LIST WAS PROVIDED AT THE TIME. AND IF YOU NOTICE, ALL THE CITY EXHIBITS ARE CORRESPONDENCE WITH, UH, MR. SOLLY OR OTHERWISE PUBLIC PUBLICLY AVAILABLE INFORMATION FROM THE EXHIBIT LIST. IT'S ALL, ALL OF THIS WAS IN HIS POSSESSION OR AVAILABILITY. THE EXHIBIT LIST WAS TIMELY PROVIDED. MR. DAVIS IS HERE TO TESTIFY AS TO THE AUTHENTICITY OF ANY EXHIBITS THAT, UH, UH, OF THESE EXHIBITS. AND I WOULD SAY THAT THREE OUT OF THE SIX ARE THE SAME EXHIBITS THAT ARE, UH, FROM, FROM APPELLANTS, UH, EXHIBITS AS WELL. SO FOR, TO THE EXTENT THAT THE OTHER THREE, THEY WERE AVAILABLE TO THEM. I, I APOLOGIZE FOR THE OVERSIGHT OF THE CITY FOR NOT ACTUALLY GETTING THAT, THE EXHIBITS THEMSELVES, BUT I DON'T THINK THERE'S ANY KIND OF SURPRISE HERE IN TERMS OF WHAT THESE EXHIBITS WERE, BECAUSE THEY WERE EITHER CORRESPONDENCE WITH THE, UH, APPELLANT OR JUST THE PUBLICLY AVAILABLE NOTICE OF THESE PROMOTIONAL EXAMS THAT MR. DAVIS IS, IS, IS PREPARED TO SPEAK TO AS THEY ARISE. WE'LL, LET ME ASK THE QUE MR. MR. SNYDER HEARING THAT I, I MEAN, IF, IF, ARE YOU CLAIMING IN ESSENCE CLAIMING SURPRISE HERE THAT YOU WEREN'T AWARE OF THESE EXHIBITS? IS THERE, I MEAN, BECAUSE THE, THE OPTION WOULD BE IF, IF, IF YOU'RE GONNA OBJECT TO THE TIMELINESS OF THE EXHIBITS, WOULD BE TO POSTPONE CONSIDERATION OF THIS TILL THE JUNE MEETING TO GIVE YOU TIME TO GO THROUGH THE EXHIBITS THAT WERE PREPARED, UH, PRESENTED TO YOU TODAY, AT LEAST. I THINK THAT WOULD BE THE, THE REMEDY HERE FOR, FOR THAT MATTER. SO, UM, I, I MEAN, I, I CERTAINLY WANT TO MAKE SURE YOU HAVE ALL YOUR PROCEDURAL DUE PROCESS RIGHTS. UH, SO ARE YOU, ARE YOU GONNA MAKE A MOTION TO CONTINUE THIS OR YOU HAVE A CHANCE TO REVIEW THE DOCUMENTS, OR DO YOU WANT TO GO FORWARD? I, WELL, I THINK THERE'S ANOTHER OPTION IS TO EXCLUDE THE DOCUMENTS. THE, THE, THE PART, UH, MR. MARTIN WAS SERVED WITH ON JANUARY 31ST, 2023 WITH A DOCUMENT FROM, UH, CIVIL SERVICE BY MR. DAVIS. IT'S CLEARLY STATED, UH, THE DEADLINE FOR PARTIES TO EXCHANGE EXHIBITS, WITNESS LIST STIPULATIONS, ET CETERA, WAS APRIL THE 18TH, 2023. AND HE MISSED THAT. HE DID NOT COMPLY WITH THAT DEADLINE. I'VE NEVER SEEN THESE DOCUMENTS THAT HE SAYS ARE PUBLICLY AVAILABLE. I'M SURE IF HE'S SUGGESTING THAT WHEN HE PROVIDED ME WITH EXHIBIT LIST, THAT I HAD TIME TO DO AN OPEN RECORDS REQUEST TO, TO TRY TO ACQUIRE THE DOCUMENTS, UH, I, UH, THAT'S NOT, I DON'T THINK THAT'S, UH, ARGUABLE. I THINK IT WAS CLEAR HE WAS SUPPOSED TO PROVIDE THESE EXHIBITS TO ME AND I COULD SEE THEM. SO I'M, I'M MOTIONING FOR HIM TO BE EXCLUDED FROM THE HEARING. MR. MARTIN. UM, CERTAINLY, UH, NOT CLAIMING THAT A PUBLIC RECORDS REQUEST WAS, WAS REQUIRED, THESE, THE NOTICES, UH, THEMSELVES, IF THEY WEREN'T IN POSSESSION OF APPELLANT, BECAUSE, YOU KNOW, THESE ARE THE, THE NOTICES OF THE EXAMINATIONS THAT HE SAT FOR, UM, THEY'RE, THEY'RE JUST AVAILABLE ONLINE. I IF YOU PUT, THEY'RE AVAILABLE, UH, IF YOU, IF YOU ENTER IN EXHIBIT A IN GOOGLE, IS THE FIRST THING THAT POPS UP. BUT THAT SAID, I UNDER, I UNDERSTAND AND APOLOGIZE FOR THE OVERSIGHT THAT HE, THAT HE NOT INVITED THIS, THIS IS THE FIRST TIME I'M HEARING THAT HE DIDN'T HAVE IT. THIS, IT WAS CERTAINLY THE CITY'S OVERSIGHT, BUT IN BETWEEN APRIL 18TH AND NOW IS THE FIRST TIME I'VE HEARD THAT HE DID NOT HAVE THESE ACCESS TO THESE. AND SO TO THE EXTENT THAT HE BELIEVES THAT HE MIGHT BE PREJUDICED FOR NOT HAVING TIME TO REVIEW IT, UH, IN ADVANCE, I WOULD JUST ASK TO CONTINUE THE, CONTINUE THE HEARING UNTIL ABOUT THE NEXT AVAILABLE DAY. CAN, CAN I ASK YOU, MS. MARK, WHAT DOCUMENTS ARE NEW THAT, THAT WERE NOT PRESENTED EARLIER? I, I DON'T, EXCUSE ME, EXHIBITS MR. SCHNEIDER, CORRECT ME IF I'M WRONG, BUT I THINK THAT'S THE ONE DOCUMENT THAT'S NOT ON YOUR EXHIBIT LIST IN TERMS OF THE CORRESPONDENCE IS LESS OF AN ISSUE THAT YOU'RE MAYBE LOOKING MORE OF THERE. THERE'S TWO NOTICES OF THE, THE, UH, THE LIEUTENANT PROMOTIONAL EXAM. ESSENTIALLY AS PART OF THE CIVIL SERVICE RULES, WHENEVER THERE'S GOING TO BE A PROMOTIONAL EXAMINATION, IT NEEDS TO BE PUBLICLY, UH, PUBLICLY AVAILABLE. IT'S SENT TO EVERYBODY. IT'S POSTED ONLINE, IT'S PUBLICLY AVAILABLE. SO IT'S, IT'S JUST THOSE NOTICES SAY THAT NOVEMBER 20TH, 2020, I THINK THAT'S OKAY. THERE'S GONNA BE A LIEUTENANT PROMOTIONAL EXAM, AND SO HERE'S WHERE IT'S GONNA BE AND HERE'S WHAT, HERE'S WHAT'S GONNA HAPPEN. [00:10:01] AND THEN THE SECOND ONE IS FOR THE 2022 EXAM. AND THEN THE OTHER THREE EXHIBITS ARE THE SECOND, AS, AS, AS APPELLANT. SO I ASSUME THAT THAT'S NOT GONNA, IT'S NOT AN ISSUE. OKAY. SO WHAT IS YOUR REQUEST, MR. MAR, UH, MARTIN, IS IT TO, ARE YOU REQUESTING THE BOARD TO POSTPONE CONSIDERATION OF THIS UNTIL OUR JUNE REGULAR MEETING, OR ARE YOU SAYING YOU CAN GO FORWARD WITHOUT THOSE? TO THE EXTENT THAT THE, THE ALTERNATIVE IS EXCLUDING THE EXHIBITS? I WOULD, I WOULD REQUEST, UH, UH, REQUESTS CONTINUANCE IF POSSIBLE. I'M SORRY, I COULDN'T HEAR YOU. THAT WE JUST, I'M SORRY. TO THE EXTENT THAT THE EXHIBITS ARE GONNA BE EXCLUDED, THEN I WOULD REQUEST A CONTINUANCE UNTIL THE JUNE MEETING. IF IT IS POSSIBLE FOR ME TO, UH, HAVE JUST A, A, A, A COUPLE MINUTE CONVERSATION WITH MY CLIENT, IF WE JUST TAKE A QUICK PAUSE, UM, MAYBE WE COULD, THAT MIGHT NOT BE NECESSARY. WE MIGHT JUST BE ABLE TO COME TO AN AGREEMENT. OH, OKAY. I'M NOT TRYING TO, I'M NOT TRYING TO POST ONE ANYTHING, BUT I DON'T IN, IN THE INTEREST OF JUST MOVING FORWARD TODAY. BUT I NEED TO, YOU KNOW, TALK, TALK TO MY CLIENT. OKAY. WELL, WHY DON'T WE TAKE A COUPLE MINUTE RECESS HERE WHILE YOU SPEAK WITH YOUR CLIENT, AND THEN I, UM, GIVE MR. SNYDER AN OPPORTUNITY TO, TO TALK WITH US, AND, UH, THEN MAYBE PRESENT TO THE BOARD THE OPTION OF EITHER GOING FORWARD. IF, IF YOU SAY YOU CAN GO FORWARD, THEN THAT'S FINE IF YOU, IF YOUR REQUEST FOR EITHER EXCLUDING DOCUMENTS OR, OR, UH, A POSTPONEMENT, THAT'D BE A DECISION OF THE BOARD. SO WHY DON'T WE TAKE A COUPLE MINUTES HERE, AND I HATE TO HAVE ANYBODY GET OFFLINE . SO CAN WE, I'LL, I'LL JUST MUTE AND STOP THE VIDEO, BUT I'LL STILL BE HERE. OKAY. LET, LET ME DO THIS WITH THE REST OF THE BOARD, IF WE COULD, UM, WE HAVE SOME OTHER ITEMS ON OUR AGENDA, UH, THAT I THINK THEY, THEY MAY TAKE US SEVERAL ITEMS, MAY TAKE A COUPLE MINUTES EACH. UH, BECAUSE WE HAD REALLY RESERVED MOST OF THE CHUNK OF TIME TODAY FOR THE, THIS HEARING. LET ME GO IF, UH, IF, IF NO ONE ON THE BOARD HAS AN OBJECTION TO I, ITEM NUMBER FIVE, BRIEFING AND DISCUSSION ITEMS. AND WE'LL JUST, WE'LL CONTINUE THIS UNTIL MR. MARTIN TELLS US HE'S READY TO GET BACK ONLINE WITH THIS ITEM. A IS THE CIVIL SERVICE RULES REVISIONS, UPDATES? I'M GONNA TURN THAT OVER TO MR. DAVIS, OR IF YOU COULD GIVE US A SHORT BRIEFING ON THAT. I FOUND, UH, IS MR. DAVIS TALKING TO MR. MARTIN? I GUESS, YEAH. JARED'S OFF SCREEN. MR. DAVIS OFF SCREEN. UH, HE'S THE CLIENT. ANNA, IF YOU COULD PLEASE CHECK WITH HIM. I MEAN, HE WAS IN HIS OFFICE AND, UH, MR. MARTIN'S IN UPSTAIRS, I BELIEVE IN HIS OFFICE. SO THEY'RE, THEY'RE NOT TO, THERE HE IS. THERE'S MR. DAVIS. THANK YOU. THANK, THANK YOU, MR. WE'RE GONNA ASK IF YOU YES, SIR. DO YOU HEAR WHAT I SAID? OH, OKAY. OKAY. GO AHEAD AND JUST GET A BRIEF UPDATE. OKAY. UM, I'M SORRY, MR. CHAIR. I DID NOT GET THE OPPORTUNITY TO CATCH THE FIR THE FIRST PART OF WHAT YOU WERE DISCUSSING. I WAS, UM, SPEAKING OH, UH, SPEAKING WITH MR. MARTIN, UM, OH, OKAY. REJOIN THE CALL. AND, UM, OH, YEAH'S, JARED, THE CLIENTS, HE'S TALKING TO YOU BECAUSE YOU ARE HIS YES, MA'AM. CLIENT, YES, MA'AM. SO, I, I, MR. CHAIR, IF YOU WANT ME TO MOVE FORWARD WITH AN UPDATE, UM, I'M, I'M MORE THAN HAPPY TO DO THAT. NOW, I THINK THAT MR. MARTIN MAY HAVE AN UPDATE FOR YOU, UM, JUST BEFORE WE, WE, WE MOVE ON TO THE NEXT ITEM. YEAH. DO YOU, ARE YOU, DO, DO YOU THINK HE WILL HAVE SOMETHING FOR US? CAN YOU GO AHEAD AND GIVE US CIVIL SERVICE RULES, REVISIONS, UPDATE NOW? YES. YES, ABSOLUTELY. MR. CHAIR, HAVE WE, UM, THE, THE CIVIL SERVICE RULES REVISION SINCE THE LAST TIME WE MET, WE HAVE BEEN ABLE TO BRIEF THOSE TO THE GOVERNMENT PERFORMANCE AND FINANCE COMMITTEE, UH, MEETING. UM, SO WE WILL BE NOW MAKING SURE THAT WE, IN PREPARATION FOR JUNE, MAKE OUR PUBLIC NOTICE FOR EMPLOYEES TO BE ABLE TO WEIGH IN ON THE, ON THE RULES, BUT WE WOULD ALSO BE WORKING WITH OUR INTERNAL COMMUNICATIONS TO DISPERSE AND SEND OUT INFORMATION TO MAKE SURE THAT CIVIL SERVICE EMPLOYEES WHO WOULD BE IMPACTED ANY OF THESE CHANGES ARE AWARE OF THE CHANGES AND HAVE THE OPPORTUNITY TO WEIGH IN AND ARE MADE AWARE OF OUR INTENT TO HOLD THE PUBLIC HEARING, UM, IN OUR JUNE BOARD MEETING [00:15:01] OF THIS BODY. UM, ADDITIONALLY, UM, WE'VE GOTTEN SOME GOOD, GOOD FEEDBACK AND THINGS ARE MOVING ALONG. I, I THINK, WELL, WE JUST WANNA MAKE SURE, AGAIN, THAT WE GIVE, UM, EMPLOYEES THE OPPORTUNITY TO GIVE US FEEDBACK AND TO WEIGH IN AND BE AWARE OF THESE PROPOSED CHANGES. UM, ALBEIT THEY ARE MOSTLY ADMINISTRATIVE AND, AND CLEAN UP IN NATURE. AND OF COURSE, AS YOU KNOW, MR. CHAIR, NOT REPEATING THE CHARTER AND THE PERSONNEL RULES, UM, TO THE EXTENT THAT THEY DON'T NEED TO BE REPEATED. SO HOPEFULLY WHEN, YOU KNOW, SO THE PLAN GOING FORWARD, AS I, AS I MENTIONED TO YOU ALL, IS THAT WE WOULD COME BACK AND BE ABLE TO BRIEF YOU ALL IN, UM, WE'LL HAVE A PUBLIC HEARING IN JUNE. UM, AND WE'RE TARGETING BEING ABLE TO GET THIS BEFORE COUNSEL ON THE JUNE 14TH COUNCIL AGENDA, UM, FOR ADOPTION BY RESOLUTION, WHICH WOULD THEN BE, ALLOW US TO MOVE FORWARD WITH OTHER PROMOTIONAL ACTIVITIES AND, AND OTHER THINGS OF THE SORT. SO THAT'S OUR UPDATE AS IT RELATES TO OUR CIVIL SERVICE RULES, UM, UM, AS WE MOVE THIS PROCESS FORWARD. THANK YOU, JARED. IT'S, IT'S GREAT TO HEAR THAT ADAM IS MOVING FORWARD THROUGH, THROUGH THE CITY, SO APPRECIATE YOUR EFFORTS ON THAT. YEAH. UH, IS MR. MARTIN BACK? I DON'T SEE HIM ON MY SCREEN, BUT IS HE BACK? YES. MR. MARTIN. OKAY. MS. MARTIN, YEAH, WE'LL GO BACK ON THE RECORD FOR LESLIE IF WE COULD AFTER A SHORT RECESS. YES. THANK YOU. UH, SO IN TERMS OF THE CITY'S EXHIBIT LIST, UH, AS I MENTIONED, THREE OF THEM ARE THE SAME AS, UH, APPELLANTS. ANOTHER ONE IS CORRESPONDENCE WITH THE APPELLANT. I WOULD ASK THAT THOSE BE ADMITTED TO THE EXTENT THAT IN THE INTEREST OF MOVING FORWARD TODAY, THAT WE WANT TO EXCLUDE JUST THE NOTICES OF THE EXAM. UH, WE'RE FINE WITH THAT. UH, AND WE COULD JUST MOVE FORWARD, UH, TO THE EXTENT THAT THOSE OTHER EXHIBITS, UH, WERE, ARE, ARE ADMITTED. SO OF YOUR EXHIBIT LIST THAT YOU, THAT WE RECEIVED TODAY, WHICH, UH, WHICH EXHIBITS ARE YOU NOT SUBMITTING? UH, THAT WOULD BE FOUR AND FIVE. OKAY. IT WAS, OKAY. IT WAS MY UNDERSTANDING THERE WERE THREE, THREE EXHIBITS, OR NO, JUST FOUR AND FIVE, OF COURSE NUMBER SIX. UH, WAS THAT PREVIOUSLY ON YOUR WITNESS LIST, I ASSUME EXHIBIT LIST? SO THAT'S JUST THE, THE RULES AND REGULATIONS OF THE CIVIL SERVICE BOARD. WHAT WAS THE, YEAH, I THOUGHT YOU SAID THERE WERE THREE EXHIBITS. I'M SORRY. THAT'S FINE. SO, SO I HAVE SIX EXHIBITS TOTAL. THREE OF THEM ARE THE SAME, A AS APPELLANTS. TWO OF THEM ARE THESE NOTICES, WHICH I'M FINE TO NOT ADMIT. I WOULD LIKE TO MOVE FORWARD WITH ADMITTING, UH, THE LETTER THAT WAS SENT TO APPELLANT FROM, UH, MR. DAVIS ON DECEMBER 8TH. AND AGAIN, THAT'S CORRESPONDENCE WITH, UH, APPELLANT IN HIS POSSESSION. AND SO I, I WOULD ARGUE THAT, UM, THAT THAT EXHIBIT HAS ALWAYS BEEN HIS POSSESSION AND, AND THEREFORE IS NOT PREJUDICIAL. AND THIS WAS NOTICED THAT WE WOULD BE USING AS EXHIBIT AND THEREFORE WOULD NOT BE PREJUDICIAL TO, TO ADMIT THAT. OKAY. EXCUSE ME A SECOND. AND TO BE, AND TO BE CLEAR, THAT'S NUMBER, THAT'S NUMBER TWO ON THE CITY'S EXHIBIT LIST, MR. SNYDER, WITH, WITH THE WITHDRAWAL OF EXHIBITS FOUR AND FIVE AS PRESENTED, AND THE, THE OTHER BEING A DOCUMENT THAT YOUR CLIENT RECEIVED. DO YOU HAVE ANY PROBLEM WITH, AT, AT THIS POINT IN TIME? WOULD THAT ADDRESS YOUR CONCERNS? UM, I'M LOOKING THROUGH THESE, UH, TRYING TO KEEP UP WITH THIS. SURE. I'M, UH, LET'S SEE. CERTAINLY THE, UM, OKAY, SO THE, THE FIRST EXHIBIT, UH, CITY, UM, THAT'S DIFFERENT THAN, THAT'S NOT ONE OF MY EXHIBITS. UM, UH, LET'S SEE. THAT'S ONE PAGE, I THINK IN THE DECEMBER PAGE OF EXHIBIT TWO. UH, PAGE TWO, MR. SENATOR, I'M SORRY, I, MR. MR. SNYDER. YES. I'M SORRY. I, I COULDN'T HEAR YOU ABOUT THE OCTOBER 3RD, 2022 REQUEST FOR GRIEVANCE HEARING DOCUMENT. I JUST DIDN'T HEAR WHAT YOU SAID. I'M TRYING TO DETERMINE WHICH, I THINK MR. MARTIN IS SAYING THAT SOME OF HIS EXHIBITS ARE IDENTICAL TO MY EXHIBITS, AND I, I THINK IT'S TRUE, BUT I'M TRYING [00:20:01] TO DISTINGUISH WHICH ONES. UH, SO THE FIR OKAY, THIS IS, THIS IS GREG MARTIN. UH, I, I, I, I DID, I DID MISSPEAK. SO THE FIRST EXHIBIT, UH, IS, IS THE GRIEVANCE ITSELF. AND I SEE THAT THAT WAS NOT PART OF, UH, MR. UH, UH, THE APPELLANT'S EXHIBITS AS WELL. BUT I WOULD ALSO ASK THAT THE GRIEVANCE, WHICH IS OBVIOUSLY THE, THE SUBJECT OF THIS HEARING, UH, THAT WAS PREPARED BY APPELLANT, UH, BE ADMITTED AS WELL. THAT'S EXHIBIT ONE. OKAY. ALL RIGHT. I DO HAVE THE, UH, MR. SNYDER, DO YOU HAVE THE OBJECTION TO EXHIBIT ONE? UH, YEAH, I'M, I'M, I'M OBJECTING TO ALL OF THE EXHIBITS, UH, BECAUSE THEY WERE UNTIMELY. UM, AND I'M TRYING TO DETERMINE, BECAUSE HE'S, HE'S TALKING ABOUT WHAT THESE EXHIBITS ARE. SO INSOFAR AS, UM, UH, THEM MATCHING WITH MY EXHIBITS, GOING THROUGH HIS EXHIBITS TO TRY TO DETERMINE WHICH ONES IN FACT DO MATCH WHAT I'VE ALREADY SUBMITTED. AND, UH, I, AND I, I THINK THE FIRST ONE THAT MATCHES IS GONNA BE THEIR EXHIBIT NUMBER THREE, UH, IT LOOKS LIKE, AND THAT'S ON PAGE TWO OF THEIR EXHIBITS. IT'S THE, WHAT'S PAGE TWO, I THINK, IS IDENTICAL TO MY EXHIBIT NUMBER THREE. UM, AND THAT'S, I THINK THAT'S JOHN. MR. SNYDER, IF I COULD CORRECT YOU, I THINK PAGE THREE OF OUR EXHIBITS, AND THAT'S EXHIBIT THREE IS IDENTICAL TO YOURS. YEAH, YOU'RE RIGHT. THE J THE, THE, THE LETTER DATED JANUARY 17TH. YEAH, IT'S ONE PAGE. IT'S MARKED PAGE THREE, AND IT'S, IT'S LISTED AS EXHIBIT THREE. THAT'S, UM, OF THE FIRST FIVE EXHIBITS ALSO. THAT'S THE ONLY ONE THAT'S MATCHES WITH MY EXHIBITS. UH, AND SIX IS THE CODE OF REGULATIONS. I EDITED THAT AND AN EXCERPT FROM THAT. SO OURS DO MATCH UP SOMEWHAT. UH, I THINK I JUST NARROWED IT DOWN TO, UH, RELEVANT SECTION OR RELEVANT RULE. UM, SO AS FAR AS, UH, THE EXHIBITS THAT HAVE BEEN PROVIDED TO ME, I'M OBJECTING TO ALL OF THEM AS BEING UNTIMELY. BUT I'M ACKNOWLEDGING THAT EXHIBIT THREE, UH, OF CITIES IS THE SAME AS MY EXHIBIT NUMBER THREE THAT I PROVIDED. UM, AND EXHIBIT SIX OF THE CITIES IS, IS, UH, AUTHORITY PART OF MY EXHIBITS AS WELL. I'M SORRY, DID I ANSWER YOUR QUESTION, MR. WELCH? SO I LET, LEMME MAKE SURE I UNDERSTOOD. EXHIBIT THREE IS, IS A, IS A DOCUMENT THAT IS YOUR CITY'S EXHIBIT THREE. IS APPELLANT'S EXHIBIT THREE. AS I UNDERSTAND, YOU HAVE NO OBJECTION TO THAT FOUR. I'M NOT OBJECTING, I'M NOT OBJECTING TO, I AM OBJECTING TO IT. I'M OBJECTING TO ALL OF HIS EXHIBITS AS BEING UNTIMELY. I'M JUST NOTING THAT WHEN HE SAYS THAT IT'S THE SAME AS ONE THAT I'VE SUBMITTED ALREADY. UH, I'M, I'M AGREEING WITH HIM THAT THAT'S MY EXHIBIT NUMBER THREE. WELL, THE ONLY THING IS IF, IF WE EXCLUDE HIS EXHIBIT THREE, WE'RE ADMITTING YOUR EXHIBIT THREE, WHICH IS THE EXACT SAME DOCUMENT. SO I DON'T, UH, I MEAN, CORRECT. UH, BUT TO ME THE ISSUE IS I'M OBJECTING TO HIS EXHIBITS. I'M ACCEPTING TO ALL OF THEM BECAUSE THEY'RE UNTIMELY. THEY WERE FILED WELL BEYOND THE DEADLINE. I MEAN, ARE WE, UH, ARE WE TRYING TO NOW, UM, EXCLUDE ONLY PORTIONS OF HIS EXHIBITS? AND IF SO, THAT'S, I MEAN, WELL, HE HAS BEEN DRAWN, I'M SORRY. AS I UNDERSTAND, MR. MARTIN HAS WITHDRAWN HIS EXHIBIT FOUR AND FIVE, SO THAT'S OKAY OFF THE TABLE. YES, SIR. AND I THINK WE ALL AGREE TO THE, HIS EXHIBIT SIX, THE, THE RULES OF CIVIL SERVICE BOARD. I, I, I THAT'S, I HAVE NO OBJECTION. I, I SEE NO OBJECTION READING. YOU HAVE PART OF THE RULES. HE HAS ALL THE RULES. I THAT YES, SIR. THAT SEEMS NOT TO BE AN ISSUE. SO THE, I I MEAN THE BOARD LOOK, WHETHER, WHETHER YOUR EXHIBIT THREE GETS ADMITTED AND, AND MR. MARTIN'S EXHIBIT THREE GETS EXCLUDED, IT SEEMS TO ME NOT TO MAKE MUCH DIFFERENCE. WE'RE ALL GONNA BE LOOKING AT THE SAME [00:25:01] DOCUMENT REGARDLESS WHO OFFERS IT. SO I, I'M TRYING TO FIGURE OUT, I WOULD LIKE FOR US TO GO FORWARD TODAY SINCE WE'RE ALL HERE. SO, UM, I HAVE ONE QUESTION. I MEAN, UM, THE CITY'S EXHIBIT ONE IS THE GRIEVE REQUEST FOR A GRIEVANCE HEARING THAT YOUR CLIENT FILED. SO I, I'M TRYING TO DETERMINE, I KNOW YOU'RE SAYING IT WASN'T TIMELY. IT, IT, IF I UNDERSTAND IT, YOU'RE SAYING IT WASN'T TIMELY. UM, SO LET ME, LET ME DO, LET ME DO THIS BOARD. WHAT DO YOU WANT TO DO HERE? UM, WE COULD EXCLUDE THE EXHIBITS THE CITY HAS OFFERED TODAY. WE COULD ADMIT THESE EXHIBITS, THE OFF THE CITY OFFERED TODAY, OR ADMIT SOME OF THEM AND NOT ADMIT SOME OF THEM. OR WE COULD POSTPONE THIS MATTER TO THE NEXT MONTH. SO NO ONE CAN RAISE OBJECTIONS ABOUT TIMELINESS OF EXHIBITS. LEAST THAT'S HOW I PERCEIVE IT. AND MS. COLE, IF YOU HAVE A DIFFERENT PERSPECTIVE, I WOULD APPRECIATE THAT TOO. NO, I THINK THOSE ARE THE, THE THREE MOST OBVIOUS OPTIONS CHAIR. AND, UM, I AGREE WITH YOU THAT, UH, THAT I SEE NO DIFFERENCE BETWEEN ADMITTING, YOU KNOW, THE, THE EXHIBITS, YOU KNOW, WHEN, WHERE THE EXHIBITS ARE THE SAME. I SEE THAT THAT'S NOT ANY, YOU KNOW, ANY HARM TO ANYBODY. MAYBE WHAT WE DO IS WE RECEIVE THE GRIEVANCE EXHIBITS, UM, AND THEN THE CITY CAN USE THOSE EXHIBITS IN EXCHANGE FOR THEIR, YOU KNOW, THEY'RE MATCHING EXHIBITS. UM, AND THEN WE WOULD JUST, THEY'VE ALREADY WITHDRAWN TWO EXHIBITS. AND SO BY MY UNDERSTANDING, WE WOULD THEN JUST BE DEALING WITH EXHIBIT ONE AND EXHIBIT SIX THAT WE HAVE TO MAKE IN. WELL, WELL, I MEAN, I, ON EXHIBIT SIX, SINCE IT'S A PARTIAL EXHIBIT, WE COULD ACCEPT THE WHOLE THING UNDER THE RULE OF OPTIONAL COMPLETENESS. Y YEAH. AND I HAVE NO, I AGREE WITH YOU. I HAVE NO PROBLEM. EX I MEAN, THE RULES ARE THE RULES. I THINK WE WOULD, WE ARE, IF WE HAVE TO AGREE RESORT TO THE RULES AND MAKE A DETERMINATION, WE'RE GONNA RESORT FOR THE RULES NO MATTER WHAT. SO I, I AGREE WITH YOU. SO DOES THAT MEAN WE'RE LOOKING, LEMME ASK, LOOKING AT EXHIBIT ONE THAT WE HAVE TO MAKE A DECISION ABOUT. I, I THINK THIS IS, SO GREG, THIS IS GREG MARTIN. I BELIEVE IT'S EXHIBIT ONE AND TWO. ONE AND TWO, ONE AND TWO. THAT'S JUST THE FIRST TWO PAGES OF, UH, THE CITY'S EXHIBIT. RIGHT? SO THE, THE ONLY EXHIBITS, OKAY, THE ONE THAT I SENT REQUEST, THE TWO THAT ARE IN QUESTION, ARE THE OCTOBER 3RD REQUEST FOR GRIEVANCE HEARING FILED BY MR. SALLE AND THE DECEMBER 8TH GRIEVANCE DETERMINATION BY MR. DAVIS. I, I MEAN, I'M INCLINED AT THIS POINT, AND TO MAKE A SUGGESTION TO THE BOARD, LET'S, UH, SINCE, SINCE THE CITY'S EXHIBITS FOUR AND FIVE HAVE BEEN WITHDRAWN, UH, TO, TO EXCLUDE THOSE, UH, AND HONESTLY, THE REQUEST OF THE GRIEVANCE HEARING AND THE GRIEVANCE DETERMINATION WE'RE HERE BECAUSE THERE WAS A TERMINATION MADE. I DON'T KNOW IF WE NECESSARILY NEED TO REVIEW THAT. WE'RE GOING, WE'RE GONNA HEAR THE EVIDENCE TODAY ABOUT WHAT WENT ON AND, UM, UM, NO ONE SEEMS TO BE OBJECTING THAT, WHERE THAT, THAT SOME STEP WAS MISSED OR ALONG THE WAY. SO IF, IF, AND, AND SO I, I, I WOULD EXPECT THAT MR. SO'S GONNA TELL US WHY HE FILED A GRIEVANCE FACTUAL BASE. HE WERE FOR THAT. AND WE CAN MAKE A DETERMINATION BASED ON, UH, WHATEVER HE SAYS. CAUSE THAT'S IN ESSENCE OF WHAT WE'RE GONNA DO. IT'S, WE'RE, WE'RE BEING CALLED TODAY TO, TO ADDRESS WHETHER WE THINK THE GRIEVANCE HAS, HAS, HAS MERIT OR NOT. SO BOARD, IF YOU HAVE, UNLESS YOU HAVE AN OBJECTION, I'M CERTAINLY OPEN TO ANYTHING YOU WISH I WOULD BE INCLINED TO EXCLUDE. I, UH, CITY'S EXHIBITS ONE AND TWO, UH, AND EXHIBIT THREE IS, IS THE SAME FOR BOTH THE CITY AND FOR, UH, THE APPELLANT. AND TO ADMIT THOSE, UH, THE CITY HAS WITHDRAWN EXHIBITS FOUR AND FIVE, AND THE, THE, YOU [00:30:01] KNOW, WE HA I THINK WE ALWAYS HAVE THE OPPORTUNITY TO LOOK AT THE RULES. SO WHETHER IT'S A CITY'S EXHIBIT SIX OR WHETHER IT IS, UH, THE APPELLANT'S EXHIBIT, LEMME MAKE SURE I GET THE RIGHT NUMBER HERE, WHERE WE HAVE A CITATION TO THE RULES. UH, THE CITY'S, UH, EXCUSE THE APPELLANTS EXHIBIT ONE. UH, I'D BE INCLINED TO SAY, LET'S ADMIT EXHIBITS APPELLANTS EXHIBIT ONE, APPELLANTS EXHIBIT TWO, APPELLANTS EXHIBIT THREE, CITY'S EXHIBIT THREE, WHICH THE SAME AS THE EXHIBIT THREE AND CITY'S EXHIBIT SIX, WHICH IS CODE OF RULES AND REGULATIONS FOR THE CIVIL SERVICE RULES. DOES ANYONE ON THE BOARD HAVE AN OBJECTION TO THAT? I, I JUST HAD A QUESTION. IT SOUNDED LIKE THE APPELLANT'S LAWYER D DOESN'T WANT ANY OF IT PUT IN. I MEAN, I KNOW THAT'S NOT HIS NE NECESSARILY HIS DECISION, BUT DOES THAT BRING UP A WHOLE NEW, UH, CLAUSE FOR A HEARING? I, I, WELL, THE ONLY THING IS, AS I SEE IT, THE ONLY THING THAT HAS BEEN ADMITTED IS ON THE CITY'S, THE OBJECTION TO THE, MR. SNYDER HAS OBJECTED TO THE TIMELINESS OF THE CITY'S EXHIBITS. HIS EXHIBIT THREE IS THE SAME AS THE CITY EXHIBITS, CITY'S EXHIBITS THREE. SO IT, YOU KNOW, IT, IT IS IN EITHER WAY, WHETHER WE EMIT ONE OR BOTH OF 'EM DO THE SAME DOCUMENTS. I SEE NO HARM THERE WHATSOEVER. CITY'S EXHIBIT SIX IS A, IS A CIVIL SERVICE RULES, UH, AND, UH, THE CITY HAS, HAS, IT APPEARS THE CITY HAS ATTACHED ALL THE CIVIL SERVICE RULES. THEY MAY BE WRONG. THEY'RE ALL THE PAGES OF THE CIVIL SERVICE RULES. AND MR. SNYDER HAS JUST SUBMITTED APPROPRIATE PARTS OF THE CIVIL SERVICE RULES. I, MY PERSONAL OPINION IS THAT'S A DISTINCTION WITHOUT A DIFFERENCE. UH, WE'RE NOT GONNA BE GETTING IN. I, I THINK THAT THE, THE CIVIL SERVICE RULES THAT ARE IN QUESTION MR. SNYDER HAS SUBMITTED TO US, AND THOSE HAVE, YOU KNOW, WE WILL ADMIT THOSE. I PROBABLY THINK THAT'S ALL WE NEED. I DON'T THINK WE NEED AN ENTIRE CIVIL SERVICE RULES. BUT YOU KNOW WHAT, I THINK IF, IF ANY ISSUE COMES UP WITH THE CIVIL SERVICE RULES, I THINK WE ALWAYS HAVE. I MEAN, WE TAKE, IN ESSENCE, TAKE ALMOST LIKE TAKING JUDICIAL NOTICE OF WHAT OUR RULES ARE. SO I DON'T, I DON'T HAVE A PROBLEM WITH THAT. SO AGAIN, UN UN, UNLESS THERE'S AN ISSUE, WE WOULD ADMIT, ADMIT ALL EXHIBITS SUBMITTED BY APPELLATE ADMIT CITY'S EXHIBIT THREE, WHICH THE SAME AS AS, AS THE P'S EXHIBIT THREE. AND THEN, UH, EXHIBIT SIX IS THE CIVIL SERVICE RULES. CHAIRMAN WELCH, AND LET ME ASK FOR THE BOARD. IS ANY THE BOARD HAVE ANY QUESTIONS OR OBJECTIONS OR, OR CONCERNS ABOUT THAT? YES. CHAND? YES. BIG THING, I I I I, I HAVE A, A CONCERN AFTER READING FIVE, FOUR AND FIVE, THEY WERE PUT IN THERE FOR A REASON, EVEN THOUGH IF IT'S NOT TIMELY OR UNTIMELY, AFTER READING THOSE SIX, FOUR, AND FIVE, THOSE ANNOUNCEMENTS, THAT ANSWERED A LOT OF THE QUESTIONS THAT I HAD AS RELATES TO THIS GRIEVANCE. SO I'M, I'M CONCERNED ABOUT TAKING THEM OUT. THEY WERE IN, THEY WERE PUT IN THERE FOR A REASON. SO NOW THE REASON WHY, I DON'T KNOW IF MARTIN, MR. MARTIN OR DAVIS CAN SAY, WHY WERE THOSE TWO? I HATE FOR US AS EXCLUDING, BECAUSE IT ANSWERS A LOT OF MY QUESTIONS AS IT RELATES TO THE ANNOUNCEMENT. AND WHAT WERE THE PEOPLE WHO'VE TAKEN THE TEST TEST TAKERS WERE GIVEN THE INFORMATION OUT. SO I I, I, I HAVE A CONCERN WITH THAT, SO I CAN KEEP IT NOW AND READ IT AND HAVE IT, Y'ALL CAN EXCLUDE IT, BUT I THINK IT WAS AN IMPORTANT, AND THERE WAS SOME REASON THESE TWO ITEMS WERE PLACED IN THERE. SO TO JUST SAY LET'S EXCLUDE 'EM, I'M, I HAVE AN ISSUE WITH THAT. WELL, I DON'T KNOW IF ANYBODY CAN SAY WHY WERE THEY THERE PUT IN THERE, BUT TO EXCLUDE HIM. THAT TO ME TAKES AWAY FROM THIS, THIS CASE. THIS, THIS IS GREG. I CERTAINLY CAN'T TALK TO AS TO WHY THEY'RE PUT IN THERE, BUT MR. DAVIS IS HERE AND, AND HE, MR. DAVIS, CORRECT ME IF I'M WRONG, IS, IS PREPARED TO TESTIFY AS TO, UH, AS TO THE, THE PROCESSES FOR NOTICING AND WHATNOT, EVEN IF IT'S, EVEN IF THOSE WERE NOT SPECIFIC NOTICE, EVEN THOSE SPECIFIC NOTICES, HE'S CERTAINLY PREPARED TO TALK ABOUT THE CIVIL SERVICE RULES WITH REGARDS WITH WHAT NOTICES ARE PROVIDED AND, AND WHAT NOTICES AND WHAT WAS, UH, ON THE NOTICES, UH, PROVIDED FOR THESE PARTICULAR EXAMINATIONS. UM, TO THE, TO THE EXTENT THAT THERE'S CONCERN FROM THE BOARD THAT, THAT SOME OF THESE EXHIBITS, UH, ARE GOING TO BE HELPFUL TO, TO THE DETERMINATION [00:35:01] OF THIS GRIEVANCE APPEAL, THEN I WOULD ASK THE CHAIR TO, TO, TO, UH, TO CONTINUE IT UNTIL, TILL THE NEXT MEETING. I KNOW WE'RE ALL HERE AND WE DO WANNA MOVE FORWARD, BUT CERTAINLY TO THE EXTENT THAT, UM, THERE'S INFORMATION THAT WOULD BE BENEFICIAL, UH, FOR THE BOARD TO MAKE THE DETERMINATION, THEN IT, IT MAY BE BEST TO, TO MAKE SURE EVERYBODY HAS A CHANCE TO REVIEW, UH, ALL THESE, ALL THIS INFORMATION. AND AGAIN, I CERTAINLY APOLOGIZE FOR, FOR THE OVERSIGHT IN, UH, IN, IN THE EXHIBITS. BUT, UH, I, I, TO THE EXTENT THAT ELIMINATING ANY OF THESE EXHIBITS WOULD BE DETRIMENTAL TO THE BOARD'S, UH, CONSIDERATION THAT I WOULD ASK TO, TO CONTINUE THE HEARING. MS. MARTIN, I, I UNDERSTAND THAT. I'M JUST, I'M, I'M JUST FRUSTRATED THAT A DEADLINE WAS MISSED AND WE'RE SEEING DOCTORS FOR THE FIRST TIME TODAY, AND I, I'M JUST, I'M TRYING TO SEE IF WE CAN COME UP WITH A REASONABLE COMPROMISE HERE SO WE CAN MOVE FORWARD AND JUST, IT JUST FRUSTRATES ME THAT, I MEAN, THESE ARE DOCUMENTS THE CITY HAS HAD FOR A, FOR SINCE THEY WERE CREATED, AND THIS IS THE FIRST TIME WE SEE THEM. AND THAT, AND, AND YOU ALREADY HAD SUBMITTED DOCUMENTS PREVIOUS, PREVIOUS TO THIS, AND, AND APPARENTLY FOUR AND FIVE WERE JUST, EXCUSE ME. UH, YEAH, FOUR. AND EXHIBITS FOUR AND FIVE THAT YOU PRESENT TODAY WEREN'T INCLUDED WHEN YOU DID DIS DISCLOSE DOCUMENTS, EXCHANGE DOCUMENTS 10 DAYS AGO. SO I'M, I'M JUST FRUSTRATED WITH THAT BECAUSE IF, IF IT'S A, I I'M JUST, I'M SORRY. I'M JUST FRUSTRATED. UM, I, I UNDERSTAND MR. CHAIR, AND CERTAINLY, YOU KNOW, WE'RE PREPARED TO GO FORWARD WITH THE, YOU KNOW, WITH EXCLUDING FOUR AND FIVE. UH, UH, I'M JUST RESPONDING TO THE CONCERN OF, OF, OF THE IDEA THAT, UH, YEAH, THAT NO, I, I APPRECIATE THAT. LET ME ASK THE BOARD, DO YOU, DO WE WISH TO GO FORWARD TODAY WITH THE DOCUMENTS BEING ADMITTED THAT WE, THAT WE'VE DISCUSSED PREVIOUSLY? OR DO YOU WISH TO POSTPONE THIS TO THIS MATTER TO THE, TO THE JUNE REGULAR MEETING? I WOULD SAY POSTPONE. CAUSE THIS, IT SEEMED LIKE WE, IN, JUST TO BE FAIR, OKAY. I THINK IT WOULD BE A CLEANER ACTION. OKAY. I BELIEVE, LET ME WILLING TO WITHDRAW THOSE TWO EXHIBITS THAT THAT'S A CHOICE HE'S MAKING AND WE CAN MOVE FORWARD WITHOUT THOSE TWO EXHIBITS. I AGREE WITH, UH, BOARD MEMBER COLE, I'M PREPARED TO MOVE FORWARD. I THINK EVERYONE'S HERE TO GIVE TESTIMONY. IF WE HAVE ANY QUESTIONS, WE CAN ASK HIM. WELL, LET'S DO THIS. WELL, LET'S, WE'LL SOMEBODY OFF FOR A MOTION. I GUESS THE MOTION FIRST WOULD BE THE MOTION TO CONTINUE THIS. AT LEAST TWO PEOPLE EXPRESS THAT. IS THERE A MOTION TO CONTINUE THIS AT JUNE? JUNE ARI MEETING IN JUNE? I BELIEVE. IS IT JUNE 2ND, MR. DAVIS? I, I DON'T HAVE MY, I BELIEVE SO. LET ME JUST DOUBLE CHECK THAT, MR. CHAIR. YEAH. LEMME LET ME CHECK TOO. UH, MR. WE JUNE 6TH. YES, SIR. JUNE, JUNE THE SIXTH. I'M SORRY. UH, IS THAT MR. CIDER? YEAH. UH, WE DECIDED, UH, OR ARE WE IN THE PROCESS OF DECIDING WHAT TO DO? BECAUSE I, I DO HAVE AN ISSUE IF WE, UH, I HAVE A COUPLE OF ISSUES I DIDN'T BRING UP. I THINK, UM, FIRST OF ALL, IF YOU'RE TALKING, UH, IT SOUNDS LIKE YOU'RE GONNA CONTINUE THE HEARING, UM, JUNE 6TH. WELL, WE WERE GONNA HAVE A, HAVE A MOTION TO SEE IF THERE IS A SUPPORT FOR THAT. UH, PRESUMABLY WE HAVEN'T, NO ONE'S MADE A MOTION YET, BUT WE EITHER TALK ABOUT OPTIONS AT THIS POINT. WELL, , I, UH, MISS, UH, MS. MARSHALL HENSON, UH, SHE'S MADE A REMARK. UM, I THINK UNLESS MY EARS WERE MISTAKEN, IT SOUNDED LIKE SHE, THAT SHE'S GOING TO CONSIDER THE, AND I THINK THESE DOCUMENTS ARE EXCLUDED, THE FOUR AND FIVE. HAVE WE MADE A FINAL DETERMINATION ON THAT? WELL, NO, WE HAVEN'T. I MEAN, BECAUSE, BECAUSE THE ISSUE WAS RAISED ABOUT THE, AGAIN, AFTER TALKING TO MR. MARTIN ABOUT, I MEAN, WE'RE, WE'RE DISCUSSING WHETHER THE TO ADMIT EXHIBITS WE'VE TALKED ABOUT OR TO, TO CONTINUE THE, THE MEETING. I SEE. OKAY. WELL, LET ME, I GUESS I'LL HOLD MY, HOLD MY COMMENTS UNTIL, UH, AND I DON'T MEAN TO, I DIDN'T MEAN TO INTERRUPT. I'M JUST TRYING TO KEEP TRACK OF WHERE WE'RE AT. I KNOW IT'S, UM, I'LL, I'LL STAND BY. WELL, CHAIR, CHAIR WELCH, BASED ON WHAT I SUSPECT HIS OBJECTION [00:40:01] IS GONNA BE, I THINK IT WOULD AFFECT MY VOTE ON THE CONTINUANCE. AND I WOULD ASK THAT HE BE, THAT HE PROVIDE THAT OBJECTION, MR. SNYDER'S OBJECTION. YES, BECAUSE IT SOUNDS, I MEAN, BASED ON WHERE I THINK HE'S GOING WITH THAT, IT WOULD AFFECT MY VOTE ON THE CONTINUANCE. WELL, I THINK I'M GONNA, I THINK YOU'RE RIGHT. SO, MR. CIDER, IF YOU COULD, I MEAN, AGAIN, THIS IS AN INFORMAL PROCESS, SO IF YOU COULD PLEASE TELL US. I, I, I THINK THE POSITION WE'RE IN RIGHT NOW IS THAT IT SOUNDS LIKE, WELL, FOUR AND FIVE HAVE BEEN WITHDRAWN. I MEAN, SO THEY'RE, THEY'RE NOT GOING TO BE IN THE HEARING, BUT, UM, UNFORTUNATELY, I, I, I THINK MS. MARSHALL HENSON HAS ALREADY STATED OPENLY THAT SHE'S GONNA CONSIDER THEM. I, I DON'T KNOW IF THIS IS BAD FOR ME, CUZ I, I CAN'T TELL WHAT SHE THINKS OF THEM, BUT SHE'S ALREADY STATED SHE'S GONNA CONSIDER THE WITHDRAWN EXHIBITS, UH, AND THAT SHE'S READ THEM, UH, . SO I DON'T HAVE ANY CHOICE OTHER THAN TO ASK THAT SHE'D BE RECUSED, YOU KNOW, FROM THE HEARING. I, WHAT AM I, I SEE A SMILE. I DON'T, I'M NOT HAPPY ABOUT THIS, BUT I DON'T KNOW WHAT ELSE TO DO AT THIS POINT. I MEAN, NO, MS. MARSHALL INCIDENT. I, I DON'T TAKE IT THE WRONG WAY. I JUST, I CAN'T, I HAVE TO ASK THAT SHE BE RECUSED FROM THE HEARING. FAIR WEL CHA, I MOVE THAT WE CONTINUE THE HEARING UNTIL JUNE TO CORRECT THE TIMELINESS ISSUE SO THAT ALL OF THE EXHIBITS CAN BE ADMITTED AND, AND RULED UPON AND CONSIDERED, WHICH WILL CORRECT ANY ISSUE WITH MS. HENSON HAVING READ THE EXHIBITS, ALTHOUGH ARGUABLY JUDGES READ EXHIBITS THAT ARE EXCLUDED ALL THE TIME. OH, EXACTLY. RIGHT. AND WE WERE GIVEN COPIES OF EXHIBITS PRIOR TO THIS, AND WE DIDN'T KNOW IF THEY'RE GONNA BE ADMITTED OR EXCLUDED. I AGREE WITH YOU. IS THERE A SECOND TO THAT MOTION TO CONTINUE THIS AT JUNE 6TH? THE RECORD MEETING OF THE CIVIL SERVICE BOARD? I'LL SECOND IT. SECOND. OKAY. I HEARD SECOND FROM JOAN. AND SO WE HAVE A MOTION FROM MS. COLE TO CONTINUE THIS, THIS HEARING UNTIL THE JUNE 6TH RECORD MEETING OF THE CIVIL SERVICE BOARD. WE HAVE A SECOND FROM MS. MOZER ON THAT. IS THERE ANY FURTHER DISCUSSION OF THE MOTION? HEARING NONE. ALL IN FAVOR OF THE MOTION TO CONTINUE, PLEASE RAISE YOUR HAND, SAY AYE. AYE. I HAVE A SIX OH VOTE TO CONTINUE THIS MATTER UNTIL THE JUNE 2ND, EXCUSE ME. JUNE 6TH, 2023. REGULAR MEETING OF THE CIVIL SERVICE BOARD. SO, MR. MARTIN, MR. SNYDER, UH, MR. SALLE, THANK YOU ALL VERY MUCH. WE APP APPRECIATE AND, AND, AND, UH, LESLIE, AS OUR COURT REPORTED TO, THANK YOU VERY MUCH FOR THIS. IF, I THINK THIS WILL CONCLUDE THAT PORTION OF OUR MEETING. THANK YOU ALL. THANK YOU VERY MUCH FOR YOUR TIME. I APPRECIATE ALL OF YOU. OUR NEXT ITEM ON OUR AGENDA IS, UH, ITEM FIVE B 2023 DEPARTMENTAL PRIORITIES PROGRESS REPORT. I'LL TURN THAT OVER TO MR. DAVIS. GOOD MORNING. UM, MS. ANNA BRINGS UP OUR DEPARTMENT, UM, UM, PRIORITIES, PROGRESS. I, I WANTED TO JUST SHARE WITH YOU, THIS IS OUR FIRST QUARTER SINCE, UM, WE STARTED OUT WITH OUR NEW PRIORITIES FOR 2023 AND WANTED TO PROVIDE YOU, UM, AS REQUESTED AND AS WE'VE DISCUSSED THE QUARTERLY UPDATE WITH WHERE WE ARE WITH ANY MATERIAL, MATERIAL UPDATE. UM, SO GIVE ANNA A SECOND TO SWITCH MODES AND PULL THAT UP. MR. CHAIR, DID WE NEED THAT? YES. I DON'T KNOW WHO THAT. OH, ANGELA. OKAY. OH, OKAY. I'M SORRY. I WAS JUST SEEING, I JUST MAKE SURE THEY WERE OFF THE, OFF THE PEOPLE WERE OFFLINE. I THINK THEY ARE NOW. OH, I THINK EVERYONE'S OFF THE LINE NOW, EXCEPT, EXCEPT US, OF COURSE. SO, SO MR. CHAIR, WITHIN THIS PRESENTATION, UM, IT REALLY CONTAINS, UM, FIVE B AND FIVE D IF YOU, IF YOU DON'T MIND, AND I'LL JUST RUN THROUGH ALL OF IT AS WE, AS WE MOVE THROUGH IT, PLEASE. YES, SIR. OKAY. YES, SIR. ALL RIGHT. UM, SO IF WE COULD GO TO SLIDE THREE, ANNANA PLEASE. THANK YOU. SO THIS IS, AS, AS YOU SEE, WE HAVE FIVE PRIORITIES AS, AS YOU ALL WEIGHED IN AND HELPED US, UM, NAIL DOWN. AND SO I JUST WANTED TO GIVE YOU A COUPLE, COUPLE UPDATES. OUR FIRST PRIORITY IS AROUND DEVELOPING AND LAUNCHING AND MONITORING OUR OPERATIONAL DELIVERABLES RELATED TO OUR EQUITY [00:45:01] PLAN. UM, THAT IS IN PROGRESS. I DON'T HAVE ANY MATERIAL UPDATES. I HOPE TO BE ABLE TO HAVE MORE MATERIAL UPDATES IN THE NOTES SECTION FOR YOU WHEN WE GET TO OUR SECOND QUARTER UPDATE. UM, AND AS YOU KNOW, WE'VE KIND OF LAID OUT WHAT, IN TERMS OF PUTTING TOGETHER OUR MANAGER'S RECRUITMENT EXCHANGE, IDENTIFYING THOSE TARGET AREAS WITHIN OUR, UM, OUR RACIAL EQUITY PLAN THAT WE RECENTLY ADOPTED. AND SO I'LL HAVE MORE UPDATES AS IT RELATES TO THAT WHEN WE, WHEN WE GET TOGETHER NEXT TIME. OUR, OUR SECOND PRIORITY IS AROUND WORKING WITH, IF YOU COULD GO BACK TO THE, THE SLIDE WE WERE ON, PLEASE. SLIDE THREE. UM, OUR, OUR SECOND PRIORITY IS AROUND WORKING WITH, UM, DEPARTMENT OF MARKETING TO DEVELOP AND LAUNCH A COMPREHENSIVE MARKETING AND BRANDING CAMPAIGN THAT HIGHLIGHTS AND BUILD AWARENESS FOR CITY OF DALLAS'S TALENT OPPORTUNITIES. UM, WE, I'M PLEASED TO REPORT, WE SHARED, UM, THIS AT A VERY HIGH LEVEL WITH OUR WORKFORCE EDUCATION AND EQUITY COMMITTEE OF CITY COUNCIL, UM, BACK IN APRIL. WE HAVE BEEN WORKING, UM, VERY DILIGENTLY WITH OUR, UH, EXTERNAL, WITH OUR INTERNAL MARKETING COMMUNICATIONS GROUP, AS WELL AS OUR, AN EXTERNAL FIRM TO I IDEATE AND FINALIZE THE CREATION OF THE CITY OF DALLAS TALENT ATTRACTION CAMPAIGN. UM, WE'RE STILL IN THE REFINEMENT STAGES OF THAT, AND I HOPE TO BE ABLE TO BRING YOU ALL BACK SOME UPDATES AS WELL AS IT RELATES TO THIS REALLY EXCITING WORK THAT I REALLY THINK THAT WILL HELP US BE ABLE TO SPREAD THE WORD AND THE MESSAGE ACROSS MANY DIFFERENT MEDIUMS ABOUT CITY OF DALLAS OPPORTUNITIES. UM, WHILE DEFINITELY WE'LL BE LOOKING AT, UH, AT, AT CIVIL SERVICE CAREERS, WE'LL ALSO BE LOOKING AT THE FULL SPECTRUM OF THE CITY OF DALLAS CAREERS AS WELL, UM, WORKING WITH PARTS AND REC AND OTHERS AND REALLY LEVERAGING THE OPPORTUNITY TO DO SOME INTERNAL STORYTELLING AND REALLY BUILD OUT ON, UM, THE PRIORITY AROUND HOW DO WE CONTINUE TO EXPAND THAT AWARENESS THAT WILL ATTRACT TALENT, UM, INTO THE CITY. SO WE'VE, WE'VE MADE SOME CONSIDERABLE PROGRESS HERE, AND SO I'M REALLY EXCITED TO SEE WHAT HAPPENS NEXT IN THIS SPACE. UM, LAST ON THIS PAGE, UM, IS OUR, OUR EFFORTS TO PARTNER WITH, UH, INTERNAL DEPARTMENTS TO CONTINUE TO IDENTIFY THOSE CRITICAL AND HARD TO FILL POSITIONS, UM, AS WELL AS CONDUCT CANDIDATE SOURCING REVIEWS, PHYSICIAN ANALYSES AND MODIFICATIONS, ALL OF WHICH WE HOPE AND ARE DESIGNING AND INTENDING FOR IT TO REALLY HELP ENHANCE OUR TALENT POOLS AND MEET OUR HIRING NEEDS AND, AND, AND MAKE US MORE READY TO ASSESS TALENT. AND SO WHAT WE'VE BEEN DOING IN THAT SPACE, I KNOW THAT WE SHARED WITH YOU ALL AS A BOARD, UH, SEVERAL MONTHS AGO. WE'RE PLEASED TO REPORT THAT WE HAVE COMPLETED THE FIRST ROUND OF OUR JOB ANALYSIS, UH, FOR POSITIONS, UM, IN CODE ENFORCEMENT, UH, FOR POSITIONS OF CODE ENFORCEMENT, OFFICE ASSISTANT, AND OUR WATER METER TECHNICIANS. AND SO NOW WHAT WE'RE DOING WITH THAT DATA IS WE'RE DOWNLOADING THAT DATA, UM, UNDERSTANDING, YOU KNOW, WHAT ARE THE RELEVANT, UM, UH, UH, OUTPUTS OF THAT AND IF WHAT WE NEED TO UPDATE MINIMUM QUALIFICATIONS, IF WE NEED TO UPDATE THE CIVIL SERVICE, UM, ASSESSMENT THERE TOO. AND SO WE'RE WORKING WITH THE DEPARTMENTS TO SHARE THOSE RESULTS, TO GET ADDITIONAL INFORMATION TO HELP BETTER REFINE WHAT DOES IT TAKE TO PERFORM THAT JOB IN ORDER THAT WE MIGHT GO OUT AND RECRUIT THOSE INDIVIDUALS INTO THAT POSITION. AND SO WE'RE GONNA CONTINUE, UM, IN THIS VEIN AND IN THIS SPACE WITH THE NEXT ROUND OF JOB ANALYSIS. UM, WE'LL INCLUDE OUR PERMIT CLERKS AS YOU KNOW, THAT WE CONTINUE TO WANNA MAKE SURE THAT WE'RE SUPPORTING INDIVIDUALS, UM, AND THE WORK THAT HAPPENS OVER IN, UM, SUSTAINABLE DEVELOPMENT AND OUR PERMIT CENTER AND, AND THOSE KINDS OF THINGS AS WELL AS 9 1 1 AND WATER PLANT WE WILL BE MOVING TO. UM, NEXT. I KNOW THAT YOU'VE HEARD ME MENTION BEFORE, UM, IN THIS EXACT SPACE AROUND PARTNERING WITH DEPARTMENTS TO GET BETTER AT HOW WE SUPPORT THEIR HIRING NEEDS. I KNOW THAT YOU'VE HEARD ME SAY THAT, YOU KNOW, WE, AND YOU'LL SEE AGAIN IN OUR DEPARTMENT UPDATES AS IT RELATES TO HIRING EVENTS TO IDENTIFY CRITICAL OBSERVATIONS. SO WHAT WE WANTED TO DO WAS PULL APART OUR HIRING EVENTS AND STAFF REALLY WORKED DILIGENTLY, UM, I THINK AN INTENTLY TO PULL APART OUR INVOLVEMENT IN HIRING EVENTS OVER THE LAST YEAR TO IDENTIFY WHAT HAVE BEEN OUR CRITICAL OBSERVATIONS, WHAT WERE OUR LESSONS LEARNED, AND, AND THEN WHAT DO WE TAKE AWAY AS BEST PRACTICES. AND SO BASED ON THESE FINDINGS, UM, WE'RE GONNA BE LAUNCHING A, A SMALL HIRING EVENT PILOT THAT BUILDS OUT ON THOSE BEST PRACTICES AND LESSONS LEARNED WITH THE DEPARTMENTS OF COURT WATER AND TRANSPORTATION. SO HOPEFULLY I'LL BE ABLE TO BRING YOU BACK SOME MORE INFORMATION ABOUT WHAT WE LEARNED, UM, AND OUTCOMES AND, AND METRICS ESTABLISHMENT AND TRACKING DATA, UM, ON THE BACKSIDE OF THAT. ANY, JARED, BEFORE YOU MOVE YEAH, BEFORE YOU MOVE FURTHER, CAN I ASK YOU A QUICK QUESTION? SURE. UH, ONE OF [00:50:01] THE, PARTICULARLY THROUGH THE COVID, THE ERA COVID, WE, I, I THOUGHT WE AS A DEPARTMENT, WE AS A CITY HAD DID A GREAT JOB WITH, WITH HIRING EVENTS, YOU KNOW, DURING, DURING DIFFICULT TIMES. AND I WAS IMPRESSED THAT WE HIRED A LOT OF PEOPLE AND MADE OFFERS SOMETIMES ON THE SPOT AT THOSE HIRING EVENTS. SO I I WAS IMPRESSED BY THAT. CAN YOU, CAN YOU JUST GIVE US JUST A, JUST IN A NUTSHELL, WHAT WERE KIND OF SOME OF THE LESSONS YOU MAY HAVE LEARNED FROM THAT? NOT YOU PERSONALLY, BUT WAS THE DEPARTMENT LEARNED FROM THAT? I'M KIND OF CURIOUS ABOUT THAT. YEAH, YEAH. SO ONE OF THE THINGS THAT WE LEARNED, UM, WHILE HIRING EVENTS ARE GREAT AND IT BRINGS CANDIDATES AND, UM, HIRING MANAGERS INTO THE SAME SPACE AND REALLY HELPS TO EXPEDITE, UM, AND MAKE MORE EFFICIENT, I THINK THE HIRING PROCESS. AND, AND, AND I'M VERY PLEASED WITH THAT. I THINK WE, I THINK ONE OF THE KEY LESSONS AND THE TAKEAWAYS IS THAT THIS WORKS BETTER WHEN WE HAVE MORE, UM, TR WHEN WE ARE MORE LASER FOCUSED ON WHAT POSITIONS WE'RE LOOKING FOR. NOT NECESSARILY BIG EVENTS WITH LOTS OF POSITIONS, BUT SMALLER EVENTS WITH MORE, UM, IDENTIFIED AND SPECIFIED POSITIONS AND, AND BEING ABLE TO REALLY WORK WITH, WITH INDIVIDUALS WHO HAVE AN INTEREST IN CERTAIN CAREERS OR HAVE A BACKGROUND IN CERTAIN JOBS AND CAREERS AS OPPOSED TO KIND OF BIG MASS HIRING EVENTS. THE OTHER THING THAT I DON'T KNOW, AND THESE ARE NOT NECESSARILY AN ORDER MR. CHAIR, BUT JUST IN RESPONSE IS ONE OF THE OTHER THINGS IS THAT REALLY WE FOUND THAT ABOUT SIX TO EIGHT WEEKS OF PLANNING ON THE FRONT SIDE OF THESE EVENTS REALLY, REALLY HELPS MAKE THEM MORE EFFECTIVE ON THE BACK END. AND BY THAT I MEAN, IT ALLOWS THE, THE HIRING DEPARTMENT AND US TO GET TOGETHER TO A, DETERMINE WHAT DO WE WANT TO HIRE FOR, WHAT DO WE WANT TO BRING TO A PARTICULAR EVENT, BUT IT ALSO ALLOWS US TO ADVERTISE, BE ABLE TO DO SOME, YOU KNOW, SOME, SOME DIRECTED MARKETING AND OUTREACH TO INDIVIDUALS THAT WE WORKED TO IN THE PAST. UM, AND REALLY SOME, SOME, SOME SOURCING WORK AROUND GETTING THE RIGHT PEOPLE INTO THE HIRING EVENT IN ORDER THAT WE MIGHT BE ABLE TO MAKE BETTER USE OF TIME. THE THIRD, UM, THING I, I WOULD SAY, JUST AS A QUICK TAKEAWAY FROM OUR HIRING EVENT MANAGEMENT, IS WE REALLY LEARN THAT SOMETIMES IT'S DIFFICULT TO RECRUIT FOR, AND WE'RE TRYING TO FIGURE OUT HOW TO DO THAT BETTER FOR POSITIONS THAT ARE TESTED. AND SO IT'S, IT'S, YOU KNOW, SOME OF THE POSITIONS THAT IN ORDER TO QUALIFY, WE WANT TO MAKE SURE YOU HAVE A MINIMUM, YOU KNOW, SET OF SKILLS AND ABILITY. AND WHAT WE'VE LEARNED IS THAT WITH HIRING EVENTS WHERE WE TAKE PEOPLE RIGHT OFF THE STREET, IT POSES A CHALLENGE FOR, UM, BEING ABLE TO DO SOME OF THAT PRE-SCREENING AND CONTINUE TO MOVE THEM THROUGH THE INTERVIEW CYCLE. AND SO WE WANNA LEARN HOW TO DO THAT BETTER. AND SO HOPEFULLY WITH THIS PILOT PROGRAM WITH SOME KEY PARTNERS WHO HAVE CRITICAL NEEDS IN THAT, WE REALLY THINK THAT WE'LL BE ABLE TO BETTER REFINE AND UNDERSTAND HIRING EVENTS. HOPEFULLY WE'LL BE ABLE TO COME BACK TO YOU AS WELL AS OUR INTERNAL HIRING PARTNERS TO SAY, YOU KNOW, THIS IS REALLY HOW WE WILL MANAGE HIRING EVENTS AS WE MOVE FORWARD. THAT'S, THAT SOUNDS FANTASTIC. I MEAN, I'M GLAD TO HEAR THAT AND THAT, UH, UM, I, I, I THINK THAT MY PERSONAL OPINION, THAT WAS JUST ONE OF THE, THE, THE GREAT THINGS WE DID DURING COVID TIME TIMES AND MAKING OFFERS AND, AND GETTING, BUT I SEE, I UNDERSTAND GETTING THE RIGHT PEOPLE IN THE ROOM IS KEY. YES. YES, SIR. SO, UH, SO I, SO I, SO, SO THANK YOU FOR THAT. I, I APOLOGIZE FOR INTERRUPTING YOU. NO, NO, NO, NO PROBLEM AT ALL. UM, IF WE WOULD NOW MOVE TO THE SECOND, WHICH I THINK KIND OF BUILDS UPON, UM, CHAIRMAN'S WELCH COMMENT ABOUT COVID. YOU KNOW, ONE OF THE THINGS THAT WE, THAT WE LEARNED, UM, IS THAT WE NEEDED TO QUICKLY MOVE SOME OF OUR ASSESSMENTS THAT DEPARTMENTS RELY ON FOR US TO SCREEN TALENT. WE NEEDED TO MOVE SOME OF THAT ONLINE. IF YOU CAN GO TO THE NEXT SLIDE, PLEASE, JOHN. UM, AND, AND SO REALLY THAT WAS TIMELY BECAUSE WHAT WE CONTINUE NEED TO DO WITH THE NEXT PRIORITY IS CONTINUE TO WORK WITH INFORMATION TECHNOLOGY SERVICES AS WELL AS HUMAN RESOURCES TO, UH, AS WE GO THROUGH THIS WORKDAY IMPLEMENTATION TO A NEW APPLICANT TRACKING SYSTEM. AND SO, AS YOU KNOW THAT WE ARE CURRENTLY, UH, MOVING TOWARDS IMPLEMENTATION OF MOVING AWAY, OUR CURRENT APPLICANT TRACKING SYSTEM IS NEO. AND SO WE CURRENTLY HAVE PLANS AS A CITY TO MOVE TO WORKDAY, EXPANDING, UM, FROM THE PAYROLL MODULE OF WORKDAY INTO OUR APPLICANT TRACKING SYSTEM. AND SO THAT HAS REQUIRED US TO LOOK AGAIN AT OUR TESTING AND ASSESSMENT REQUIREMENTS AND COVID, WE MOVED ALL OF OUR TESTING AND ASSESSMENT COMPONENTS ONLINE TO BE ABLE TO INTERACT WITH APPLICANTS VIRTUALLY AS OPPOSED TO HAVING THEM TO COME INTO CITY HALL, WHICH WAS OUR OLD WAY OF DOING THINGS. AND COVID JUST REALLY STOPPED US FROM DOING THAT. AND SO, SO NOW WHAT WE'RE TAKING A LOOK AT IS, YOU KNOW, WHAT ARE THE CAPABILITIES AND THE NEEDS REQUIREMENTS AS WE MOVE TO WORKDAY TESTING TO, UM, DELIVER ON OUR TESTING AND ASSESSMENT [00:55:01] REQUIREMENTS. ADDITIONAL WORK IS, UM, AND NEEDS INCLUDE OUR APPLICANT AND PROMOTIONAL DATA PRESERVATION AND STORAGE IN OUR CURRENT APPLICANT TRACKING SYSTEM. AS YOU KNOW, FROM A PROMOTIONAL PERSPECTIVE AND FROM AN APPLICATION, UM, UM, PERSPECTIVE, WE CONTINUE TO NEED TO PRESERVE THAT DATA AS WE THINK ABOUT MOVING FROM ONE SYSTEM TO ANOTHER BECAUSE WE CONTINUE TO MAKE PROMOTIONAL, UH, DECISIONS AND WE WILL, YOU KNOW, WOULD BE IN BETWEEN, UH, TWO SYSTEMS FOR SOME POINT IN TIME. AND SO WE CONTINUE TO, TO WORK AROUND THAT. THE FIFTH AND FINAL PRIORITY THAT I WANTED TO PROVIDE YOU WITH, I DON'T HAVE, UH, UH, MUCH IN THE NOTES SECTION, BUT AS YOU KNOW, WE CONTINUE, UH, BOARD MEMBER COLE AND I THANK YOU FOR, FOR, FOR MAKING SURE WE KEPT THIS AS A, AS A FIFTH, AS A FIFTH, FIFTH PRIORITY BECAUSE ONE OF THE THINGS THAT WE, WE REALLY ARE GOING TO BE TAKING A LOOK AT IS ANALYZING, UM, YOU KNOW, JUST IN TERMS OF WHAT CAN WE DO DIFFERENTLY IN TERMS OF THE, THE, THE SCHEDULING AND THE MANAGEMENT OF OUR TRIAL BOARD, UM, UH, UM, THINGS AS WELL AS I I I'LL BE MORE THAN HAPPY TO, YOU KNOW, SHARE WITH YOU. I KNOW THAT, UM, AS IT COMES BACK FROM OUR AUDIT COMMITTEE OF COUNCIL, WE, YOU KNOW, WE, WE DEFINITELY HAD A INTERNAL AUDIT TO TAKE A LOOK AT WHAT ARE THE OPPORTUNITIES TO MAKE MORE EFFICIENT, UM, OUR GRIEVANCE AND APPEAL HEARING PROCESS. AND SO I KNOW THAT'S GONNA TAKE INTO ACCOUNT TRIAL BOARD, AND SO WE'LL DEFINITELY BE COMING BACK TO YOU ALL WITH, UM, ADDITIONAL EFFORTS THAT WE'RE GONNA UNDERTAKE TO BETTER REFINE AND MAKE MORE EFFICIENT AND EFFECTIVE. UM, OUR, OUR TRIAL BOARD, UM, ALJ ADMINISTRATIVE LAW JUDGE APPEAL HEARINGS, AND SO WANT TO PROVIDE YOU THAT BY WAY OF DEPARTMENT PRIORITIES, AND I'LL STAND FOR ANY QUESTIONS OR DISCUSSION ON THEM. ANY QUESTIONS FOR JARED? OKAY. GOOD JOB, JARED. WE APPRECIATE THAT. AND, UH, OUR NEXT ITEM ON OUR AGENDA IS FIVE C THIRD QUARTER DEPARTMENTAL SCORECARD. YES, I INCLUDED, SORRY, I'M SORRY, JARED, DID YOU HAVE ADDITIONAL ITEMS? I'M LOOKING, YEAH, I WAS JUST GONNA PULL IN IF YOU DIDN'T MIND. I WAS GONNA JUST GO THROUGH THE DEPARTMENT UPDATES AND IF THAT'S A DUPLICATE, I MADE A MISTAKE, ANNA, IF YOU WOULD GO DOWN. I BELIEVE IT'S SLIDE NINE, BUT, BUT I, BUT I DON'T KNOW WHAT HAPPENED TO THE PRESENTATION. IT WENT AWAY. UM, YOU WANT ME TO PUT THIS SLIDE FOR THE SCORE? UM, NO, I, I WOULD LIKE FOR YOU TO PUT BACK UP THE SLIDE THAT WE HAD CONTINUE. OKAY. YEAH, AND I THINK, WE'LL, IT'S FINE IF WE JUST PICK UP ON, ON ON SLIDE SIX. I, I WANTED TO, I, I WAS TRYING TO CONFIGURE, AND I THINK I HAVE A DUPLICATE SLIDE, BUT I WANTED TO RUN THROUGH SLIDE 6, 7, 8, 9 WITH YOU ALL BECAUSE THERE'S JUST A COUPLE PICTURES THAT SHOWED THE TEAM OUT IN THE FIELD DOING, UM, AND INTERACTING WITH APPLICANTS AND WORKING WITH OUR HIRING DEPARTMENTS DAY IN AND DAY OUT. AND SO I WANTED TO BE ABLE TO SHARE WITH YOU ALL BOARD MEMBERS, JUST A COUPLE PICTURES OF, OF, OF OUR FOLKS IN ACTION, UM, OUT IN THE FIELD DAY TO DAY, UM, UM, HELPING US ATTRACT TALENT. ANNA, DO YOU HAVE THAT PRESENTATION? WHICH ONE? THE, THE DEPARTMENT UPDATES THE, THE, THE POWERPOINT. WE JUST LEFT THIS ONE. I'M A LITTLE LOST HERE. UM, DO YOU WANT ME TO CONTINUE WITH THIS? UM, GO AHEAD AND PUT, LET'S JUST MOVE TO THE DEPARTMENT SCORECARD. OKAY. UM, BOARD MEMBERS, I'LL ALSO CIRCULATE, UM, THIS POWERPOINT PRESENTATION AS WELL AFTER THIS MEETING. UM, SO YOU WILL A HAVE THE PRIOR THE PRIORITIES UPDATE, BUT I ALSO WANT TO MAKE SURE THAT YOU ARE ABLE TO, UM, BE ABLE TO INTERACT WITH, WITH THE ADDITIONAL INFORMATION THAT'S IN THE POWERPOINT SLIDE. UM, OUR DEPARTMENT SCORECARD WAS IN FOR QUARTER TWO WAS INCLUDED IN THE, UM, MATERIAL. UM, AGAIN, WE ARE AS ALWAYS CONTINUING TO BE INVOLVED IN OUR TALENT OUTREACH EFFORTS. WE ARE CONTINUING WITH, YOU KNOW, UNIFORM, PROMOTIONAL, UH, ACTIVITY PARTICULARLY, UM, AS YOU SEE IN THAT, IN THAT LOWER, IN THAT LOWER CORNER. BUT I REALLY WILL STAND FOR ANY QUESTIONS OR COMMENTS, UM, THAT ANYONE HAS ABOUT THE INFORMATION AS IT'S DEPICTED IN OUR QUARTER TWO, UM, PERFORMANCE SCORECARD. ALL RIGHT. UH, I WOULD JUST GO BACK TO MY, THE EIGHT HIRING EVENTS AND THREE, HOW TO APPLY TO DENNIS [01:00:01] ON THE TALENT OUTREACH. I THINK THAT'S, UH, AGAIN, I THINK THAT'S, UH, AN AREA THAT WE'VE JUST PERFORMED WELL IN. SO I, I APPRECIATE THAT AND THAT Y'ALL CONTINUE THAT AND SEEM TO BE, UM, AS YOU SAID, A TOTAL OF 1,556 JOB APPLICANTS, UH, SERVED. SO I THINK THAT'S, I THINK THAT'S GREAT. SO THANK YOU FOR THAT AND KEEP UP THAT GOOD WORK. JUST ONE OTHER THING. THANK YOU, MR. CHAIR. JUST, JUST ONE OTHER THING I DIDN'T WANNA POINT OUT AND JUST MENTION IS THAT, UM, WE, WE DID HAVE A NEW TEST VALIDATION SPECIALIST TO JOIN OUR TEST VALIDATION TEAM IN MARCH OF THIS YEAR. UM, AND HER NAME IS JILL TURNER. UM, AND SO ON OUR, ON OUR TEAM ANNOUNCEMENTS, I WANTED TO MAKE SURE THAT I, THAT I SHARED THAT UP, THAT PASS, THAT UPDATE ALONG, BUT YOU ALL WILL BE ABLE TO SEE THAT IN THE POWERPOINT MATERIAL THAT I'LL CIRCULATE. OKAY, THANK YOU. AND THEN WE'LL GET TO, UH, FIVE D DEPARTMENTAL UPDATES AND ANNOUNCEMENTS. I, I KNOW YOU HAVE SOME BACK TO SOME OF THOSE SLIDES THAT WERE IN THE POWERPOINT. YES, MR. CHAIR, I'M GONNA, I THINK WE'VE GONE THROUGH THE, THE BULK OF IT AND I'M JUST GONNA CIRCULATE IT OUT TO, TO THE BOARD MEMBERS IF THAT'S OKAY WITH YOU. OH, OKAY. THAT'S GREAT. SO BOARD, IS THERE ANYTHING FURTHER FOR, UH, ON OUR, ON OUR, OUR BRIEFING DISCUSSION ITEMS ON DEPARTMENTAL UPDATES OR ANNOUNCEMENTS OR THE SCORECARD, ANY, ANY ADDITIONAL COMMENTS FROM ANYONE? I HAVE A COMMENT, CHANDRA, SINCE YOU DIDN'T DO THE, THE SHIELD, THE PATH, THE PICTURES, THEY, UH, CIVIL SERVICE DOES A WONDERFUL JOB ON FACEBOOK, UM, LINKEDIN, THEY SHOW THE TRUTH WORK ACTIVITIES, AND I'M ALWAYS COMMENTING SAYING, GREAT JOB, GOOD PEOPLE. I, SO I, I'M JUST SAYING, Y'ALL DOING A GOOD JOB. JUST LET PEOPLE UNDERSTAND AND KNOW THAT CIVIL SERVICE IS HERE PRESENT, DOING A GOOD JOB OUT IN THE COMMUNITY, DOING GREAT WORK. SO IF YOU SEE THOSE PICTURES, THAT'LL BE A LOT, YOU'LL SEE A LOT, BUT IT'S THEM FACEBOOK AND ON LINKEDIN AND ON SOCIAL MEDIA. SO GREAT JOB TEAM. TELL EVERYONE I, I APPRECIATE SEEING IT AND IT'S OUT THERE, SO THANK YOU. THANK YOU. BOARD MEMBER MARSHALL HINTON, I'LL MAKE SURE I RELAY THAT TO, TO THE GROUP AS WELL. OKAY. YEAH, THEY, THEY ARE DOING A PHENOMENAL JOB. WELL, IF THERE'S NOTHING FURTHER, UH, I'M SORRY THAT WE WEREN'T ABLE TO GO FORWARD WITH OUR HEARING TODAY, BUT WE'LL, WE'LL LOOK FORWARD TO DOING THAT NEXT MONTH. AND, UH, I WANT TO REMIND EVERYBODY, IF YOU HAVEN'T VOTED, PLEASE GET OUT AND VOTE. UH UH, TODAY IS THE LAST DAY FOR EARLY VOTING. UH, SATURDAY SEVEN TO SEVEN, THE POLLS WILL BE OPEN. AND WITH HEARING NOTHING FURTHER, I WISH YOU ALL A, A GOOD DAY AND THANKS A LOT FOR EVERYBODY ATTENDING AND AT, AT A TIME IS NOW 10 47 AND WE STAND ADJOURNED. THANK YOU ALL. BYE-BYE. THANK YOU. BYE-BYE. SEE, CHEERS. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.