[Ad Hoc Committee on Administrative Affairs on May 22, 2023.]
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I WILL CALL THE ADMINISTRATIVE AFFAIRS AD HOC COMMITTEE MEETING TO ORDER.
UM, WE DO NOT HAVE MINUTES TO APPROVE AT THIS, THIS MEETING, SO WE WILL APPROVE THEM AT THE NEXT MEETING.
SO OUR FIRST ITEM IS THE MAYOR PRO TEM AND DEPUTY MAYOR PRO TEM ELECTION PROCESS REVIEW.
AND BERT IS GOING TO WALK US THROUGH THE DECK.
I THINK THIS IS, IS THIS THE SAME DECK THAT WAS PRESENTED BEFORE, OR HAVE YOU MODIFIED IT? UM, MADAM CHAIR, THIS IS PRACTICALLY THE SAME.
UH, THERE ARE A FEW, A FEW CHANGES.
VANDENBERG, UH, WITH THE CITY ATTORNEY'S OFFICE, UH, WE'LL GO OVER THE PROCESSES FOR, UH, BACKGROUND INFORMATION ON HOW A MAYOR PROTE AND DEPUTY MAYOR PROTE ARE CHOSEN, UH, INCLUDING NOMINATION TERMS AND ELECTIONS, AND, UH, A LITTLE BIT MORE INFORMATION ABOUT THE TERMS, ET CETERA.
THE CITY CHARTER PROVIDES THAT ON THE DAY THE MEMBERS OF THE CITY COUNCIL TAKE OFFICE, THEY SHALL MEET IN THE BUILDING DESIGNATED AS THE OFFICIAL CITY HALL.
THAT'S ACTUALLY A REGULAR MEETING.
UM, AND THEN, AND THE COUNCIL RULES OF PROCEDURE ON THE DAY YOU TAKE OFFICE, YOU DO NOMINATIONS AND ELECTIONS FROM THE MAYOR, PRO TIM, DEPUTY MAYOR, PRO TIM, UH, SEATING ARRANGEMENTS, AND CITY COUNCIL OFFICES.
ONE OF THE THINGS THAT UNTIL THIS PARTICULAR, UH, INAUGURATION AND TAKING OFFICE DAY, WE, THEY WERE ALWAYS THE SAME DAY.
THIS IS THE FIRST YEAR THAT BECAUSE OF A FEDERAL HOLIDAY AND A CITY HOLIDAY, THERE'RE ACTUALLY GONNA BE TWO SEPARATE DAYS AND THAT PROVIDE A LITTLE BIT OF CONFUSION, BUT I'LL DEAL WITH THAT AS WE GO FORWARD.
SO, THE CITY COUNCIL IS RE, LIKE ALL BODIES IS REQUIRED TO, UH, ELECT A MAYOR PRO TIMM, AND A DEPUTY MAYOR PRO TIMM.
OTHER BODIES ELECT VICE PRESIDENTS.
THE GENERAL PURPOSE IS FOR THE MAYOR PROTE TO FILL IN FOR THE MAYOR.
IF THE MAYOR IS NOT ABLE TO PERFORM A SPECIFIC FUNCTION, IT'S MOST OFTEN DURING COUNCIL MEETINGS.
UH, HOWEVER, IF THE MAYOR BECOMES UNAVAILABLE FOR A LONGER TERM OR IS NO LONGER AVAILABLE, IN THAT CASE, THE MAYOR PRO TEM WOULD FILL IN FOR THE CEREMONIAL FUNCTIONS OF THE, UH, HEAD OF THE LOCAL HEAD OF THE GOVERNMENT, WHICH IS WHAT THE CHARTER, UH, ASSIGNED TO THE MAYOR.
UH, YOU GUYS MAY REMEMBER, COUNCIL MEMBER CARAWAY BECOMING THE ACTING CITY, UH, OR ACTING MAYOR.
AFTER MAYOR LEPERT DECIDED TO RUN FOR OFFICE, UM, THEY WOULD, HE, COUNCIL MEMBER CAR OR MAYOR CAREWAY AT THE TIME, PUT ITEMS ON THE AGENDA.
IF A FIVE SIGNATURE MEMO WAS PUT FORWARD, HE ASSIGNED IT TO THE COMMITTEE, DID ALL THE FUNCTIONS OF A MAYOR AT THAT TIME.
THAT TERM WOULD LAST NO MORE THAN SIX MONTHS.
THERE'S, UH, UH, UH, FORMULA IN THE DALLAS CITY CHARTER FOR HOW THAT POSITION GETS FILLED, UH, BY THE MAYOR PROTEM, OR, AND IT IS, AND IT INVOLVES THE COUNCIL HAVING TO CALL ELECTION WITHIN 120 DAYS AFTER THE VACANCY OCCURRED.
IF THERE'S A GENERAL ELECTION, BASICALLY IT COMES DOWN TO ABOUT SIX MONTHS MAXIMUM.
THE, UH, LEMME SEE WHAT'S NEXT.
SO YOU ALSO ELECT A DEPUTY MAYOR PRO TO SERVE IN CASE THE MAYOR, MAYOR PROM ARE UNAVAILABLE.
THE CITY COUNCIL RULES OF PROCEDURE STATED THE MOST RECENT EDITION OF ROBERTS RULES OF ORDER, WHICH IS THE 12TH EDIT ADDITION, SHALL GOVERN THE PROCEEDINGS, UM, UNLESS THEY CONFLICTED THE CITY COUNCIL RULES OF PROCEDURE.
THIS CHARTER AND THE CITY COUNCIL RULE RULES OF PROCEDURE IS SILENT ON THE PROCESS OF NOMINATIONS, TERMS OF OFFICE, AND THE ELECTION OF THE MAYOR PROTE AND DEPUTY MAYOR PROTE.
I THINK THE IMPORTANT PART OF THAT IS, YOU KNOW, OVER THE LAST TWO ELECTION CYCLES OR THE LAST TWO YEARS, WE'VE DONE IT DIFFERENTLY A LITTLE BIT.
EACH TIME THERE'S BEEN A LITTLE BIT OF PLAY.
AT SOME POINT, THE, THE BODY SHOULD ENSHRINE IT IN THE CITY COUNCIL RULES OF PROCEDURE TO PROVIDE A LITTLE BIT OF CERTAINTY GOING FORWARD.
UM, HISTORICALLY THE CITY COUNCIL MADE NOMINATIONS FROM THE FLOOR.
THEY ELECTED THE MAYOR PROTE, DEPUTY MAYOR, MAYOR PROTE, FOR TWO YEARS, AND THEY VOTE ON THE NOMINEES IN THE ORDER OF NOMINATION.
THAT IS THE GENERAL PROCESS IN ROBERT'S RULES, AND IT'S FIRST NOMINATED GETS FIRST, GETS, GETS THE FIRST VOTE IN 2021 AND 2022.
THE COUNCIL CHOSE TO REDUCE IT TO ONE YEAR.
UM, THEY CONTINUED TO DO THE ELECTION AND NOMINATION PROCEDURE, UH, WAS, UH, VIVA VOCE WAS A VOICE VOTE, AND THE NOMINATIONS WERE FROM THE FLOOR.
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THE, TO, UH, EASE THE PROCESS, THE MERELY THE MAYOR, PRO TIM, DEPUTY MAYOR, PRO TIM, AND THE, THE OUTGOING AND THE ONGOING MERELY SWITCHED OFFICES AND CHAIRS.SO THERE WASN'T A COMPLETE RESHUFFLE.
SO THE METHODS OF NOMINATION ARE FROM THE FLOOR.
IT'S, SOMEONE SAYS, I NOMINATE COUNCIL MEMBER X.
IT'S NOT, IT DOES NOT REQUIRE A SECOND, UM, ANY OTHER NOM, THEN THEY, THEY VOTE ON IT IF NO ONE CHOOSES TO.
IF, IF THAT PERSON IS NOT ELECTED BY A MAJORITY, THEY MOVE TO THE NEXT, UH, NOMINEE BY BALLOT.
WE DON'T DO THIS, BUT NOMINATION BY BALLOT IS A BALLOT IS PRESENTED.
ANYONE CAN PUT ANYBODY'S NAME ON IT, AND THAT COUNTS AS A NOMINATION.
AND YOU CAN ALSO DO THE ELECTION VIVA VO.
HOWEVER, IT, IT IS DONE BY BALLOT, UH, BY PETITION.
UH, ARE YOUR BYLAWS THE CHARTER? UM, AND IN FACT, I'VE NEVER SEEN IT DONE.
SO AT A PETITION OF SPECIFIED NUMBER OF MEMBERS, THAT WOULD BE, THAT'S NOT SOMETHING WE'VE EVER DONE.
SO I CAN'T REALLY GO INTO DEPTH ON IT.
AGAIN, THIS JUST SORT OF GOES TO WHAT I SAID EARLIER.
THE LENGTHS OF THE TERMS OF OFFICE REALLY SHOULD BE IN THE CITY COUNCIL RULES OF PROCEDURE, JUST TO PROVIDE CERTAINTY GOING FORWARD.
YOU CANNOT EXCEED TWO YEARS, CUZ THAT'S THE LENGTH OF A CITY COUNCIL TERM.
AND WHEN WE DID LOOK, UH, THE LAST TIME WE, WE DID THIS PRESENTATION, ANY, IT WAS ANYTHING FROM THREE MONTHS TO THE FULL TERM OF THE CITY COUNCIL TERM.
I THINK SOME OF THE SMALLER CITIES DID ALLOW IT TO BE THREE MONTHS SO THAT EVERY COUNCIL MEMBER GOT GOT THE OPPORTUNITY.
SO FOR BALLOTING, THE NOMINATIONS ARE TAKEN, THIS IS TO ELECT THE MEMBERS, NOT TO NOMINATE THE BALLOTING TAKES PLACE.
UM, I THINK BILLY RAY DOES THIS WITH SOME BORDER COMMISSION MEMBERS.
WHEN THERE'S MULTIPLE BORDER COMMISSION MEMBERS, UH, FOR ONE, FOR ONE OPEN POSITION, WHEN THERE'S SEVERAL NOMINATIONS, THE IT IS DONE OVER AND OVER UNTIL ONE NOMINEE GETS A, A MAJORITY VOTE.
IT HAS TO BE A MAJORITY VOTE, AND IT IS JUST REDONE OVER AND OVER.
UH, THOUGH CANDIDATES CAN, NO NOMINEES CAN REMOVE THEMSELVES FROM THE RUNNING ROLL CALL.
IT'S A BALLOT VOTE IS NOT ABOVE.
BUT IN A ROLL CALL ELECTION, THE CHAIR CALLED UPON EACH MEMBER AND THE MEMBER DECLARES THEIR VOTE.
SORT OF A, UH, A ROLL CALL VOTE YOU GUYS DO ON CERTAIN ITEM THAT'S REQUIRED BY STATE LAW.
WHAT WE NORMALLY DO AND WHAT THE CITY COUNCIL NORMALLY DOES IS AVIVA VOCE ORAL RATHER THAN WRITTEN ELECTION WHERE THERE'S MORE THAN ONE NOMINEE, FIRST PERSON NOMINATED GETS THE FIRST VOTE.
IF THEY RECEIVE THE MAJORITY, THE VOTING IS DONE AT THAT TIME.
ARE THERE QUESTIONS OR WHAT QUESTIONS ARE THERE? I SEE.
UH, LET'S START, UH, WITH COMMITTEE MEMBERS IN THE CHAMBER.
UM, COUNCIL MEMBER MAGUE, DO YOU HAVE ANY QUESTIONS? OKAY, COUNCIL MEMBER SCHULTZ, MY ONLY QUE SORRY, MADAM CHAIR.
MY ONLY QUESTION IS WHAT PROCEDURE, WHAT DECISIONS DO WE HAVE TO MAKE TODAY? WE CAN MAKE A RECOMMENDATION, UH, TO COUNSEL.
THERE COULD BE, UH, THAT WE COULD VOTE ON OR WE COULD GO TO A BRIEFING, ALTHOUGH IT WOULD HAVE TO BE PRETTY QUICK BECAUSE WE NEED TO HAVE, I WOULD THINK WE WOULD WANT TO HAVE SOMETHING IN PLACE BY THE 19TH.
UM, SO THAT WOULD MEAN A BRIEFING AND THEN A COUNCIL ME MEETING, I THINK ON THE 14TH OF JAN.
CORRECT? UH, WHERE WE, WE WOULD VOTE, UH, WE COULD DO HAVE SOME DISCUSSION.
WE COULD MAKE A RECOMMENDATION AND THEN HAVE A BRIEFING BY MEMO AND HAVE IT GO TO COUNCIL MEETING TO, TO VOTE ON.
UH, SO THERE ARE A COUPLE OF OPTIONS DEPENDING ON HOW OUR DISCUSSION GOES.
WELL, I GUESS WHAT I'M SPECIFICALLY ASKING IS WHAT SPECIFICALLY DO WE NEED TO DECIDE AS A COUNCIL TO, YOU KNOW, I KNOW WHETHER WE DO IT AS A BRIEFING OR HOWEVER, WHAT ARE THE SPECIFIC DECISION POINTS THAT WE'RE LOOKING FOR? WELL, I'LL LET MADAM CHAIR, THE GUIDANCE WE'RE LOOKING FOR IS, SHOULD THESE BE ENSHRINED IN THE RULES OF PROCEDURE WOULD BE THE INITIAL ONE.
WHAT WOULD BE THE TERM AND WHAT METHOD OF, UH, NOMINATING AND ELECTING WOULD YOU WANT TO CHOOSE? SO THOSE ARE A COUPLE OF THINGS TO DO.
NOW WE'VE GOT A, A RECENT HISTORY, BUT SOME HISTORY ON THE ONE TERM ISSUE.
UM, AND THEN, UH, BUT IT'S REALLY THIS PRACTICE THAT'S USUALLY SOMETHING THAT COMES UP ABOUT THE FLOOR NOMINATIONS OR BALLOT OR, YOU KNOW, LAYING OUT WHAT ALL OF THE DIFFERENT OPTIONS ARE.
AND THEN, UH, YOU KNOW, LANDING ON ONE, BECAUSE THERE'S A ALWAYS A LOT OF DISCUSSION.
AND THEN WE FALL BACK TO WHAT HAS BEEN DONE HISTORICALLY, BUT THEN THERE'S ALWAYS DISCUSSION THAT CONTINUES TO COME UP.
SO, MADAM CHAIR, WHAT I'D LIKE TO, UH,
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RECOMMEND IS THAT WE DO MAKE A RECOMMENDATION TO GO TO COUNCIL, AND I'M HAPPY TO GIVE THAT WHEN YOU'RE READY, WHAT I THINK, YOU KNOW, TO THROW SOMETHING OUT ON THE FLOOR FOR US TO DISCUSS WHENEVER YOU'RE READY.WELL, YOU CAN GO ON AND DO THAT NOW.
WELL, I WOULD LIKE TO RECOMMEND THAT WE DO, UH, PUT THESE INTO THE RULES OF PROCEDURES AND WE MAKE THAT A RECOMMENDATION AND THAT WE KEEP THE TERM ONE YEAR AND THAT WE DO A, UM, UH, I'LL LEAVE THAT.
I'LL SAY THOSE TO AND LET OTHER PEOPLE RECOMMEND EITHER THE FLOOR OR THE BALLOT ON THE, UH, NOMINATION.
SO WHY DON'T WE GO UP, WHY DON'T WE CONTINUE OUR DISCUSSION AND THEN COME BACK AROUND TO THAT SO THAT WE CAN COMPARE WHERE EVERYBODY IS ON THIS.
MR. MARINO? THANK YOU MADAM CHAIR.
UH, QUICK QUESTION, JUST TO GET CLARITY ON THE DATE.
WE'RE DOING THIS ON THE DAY BEFORE INAUGURATION, IS THAT CORRECT? AND THEN TYPICALLY IT'S DONE ON THE SAME DAY? THAT IS CORRECT.
YOU TAKE OFFICE, UH, YOU'LL BE TAKING OFFICE ON THE 19TH.
UH, IT'S 30 DAYS AFTER THE FINAL CANVASSING OF THE GENERAL ELECTION.
IT'S THE MONDAY FOLLOWING 30 DAYS AFTER IT, IT COMES DOWN TO MEETING 19.
AND, AND THAT IS THE DAY YOU NEED TO TAKE IT.
COULD YOU DO THE, THE NOMINATION AND AND SELECTION OF MAYOR PRO, TIM, AND DEPUTY ON THE SAME DAY AS INAUGURATION? OR DOES IT HAVE TO BE ON THAT MONDAY? IT SHOULD BE ON THE MONDAY.
YOU DO NOT WANT TO HAVE A GAP IN HAVING A MAYOR PRO 10 AND A DEPUTY MAYOR PRO 10.
BUT THIS, IT'S BEING DONE ON A, ON A HOLIDAY.
THANK YOU, MR. WEST, DO YOU HAVE ANY COMMENTS? YEAH, THANK YOU, CHAIR.
APPRECIATE YOU BRINGING, PUTTING THIS, UH, AGENDA TOGETHER TODAY.
UM, I I DON'T REALLY HAVE A, A FEELING STRONG FEELINGS EITHER WAY ON, ON, UH, CHANGING WHAT WE'VE HAD FOR THE LAST YEAR.
GENERALLY, UH, IT'S A LOT OF BRAIN DAMAGE FOR COUNCIL TO GO THROUGH, TO HAVE TO, UM, GO THROUGH THE LOBBYING OF THE MAYOR PRO TIM, DEPUTY PRO TIM, TWICE A TERM VERSUS ONCE.
SO IF I HAD MY PREFERENCE, I'D LEAN 51, 50 2% TO GO BACK TO THE TWO YEAR TERMS. UM, BUT AT THE END OF THE DAY, I THINK THIS ALSO WORKS.
AND IF THIS IS, UH, WHERE FOLKS ARE AT, I CAN SUPPORT IT.
AND I DON'T HAVE ANY QUESTIONS ON THIS ITEM.
WE HAVE MR. UH, BAA JOINING US.
UM, I, UH, SUPPORT KEEPING IT ONE YEAR.
UM, I WOULD LIKE TO KNOW IF THERE ARE ANY OTHER OPTIONS SINCE THIS IS THE RULES AND NOT THE CHARTER, UM, THAT'S BINDING IT FOR, UM, UH, MORE SIMPLE BALLOT, UM, OPTION.
IS THERE ANY, UM, INSTEAD OF TAKING THEM UP BY, UH, ONE BY ONE, IS THERE NOT AN OPTION TO GO TOWARDS LIKE A RANKED CHOICE TYPE, UM, WHERE EVERYONE CAN HAVE A NOMINEE AND THEN GET VOTED, UM, BY WHOEVER'S PUT ON THE BALLOT? I MEAN, IT SEEMS LIKE THERE WOULD BE MORE OPTIONS THAN WHAT WAS PRESENTED TO US TODAY.
THE RANK, I I, I'M GUESSING BY THE RANK METHOD YOU'RE TALKING ABOUT, LIKE WHAT CALIFORNIA DOES WITH THE TOP TWO PEOPLE MOVE FORWARD THAT IS NOT ACTUALLY CONTEMPLATED IN ROBERT'S RULES.
SO WE DON'T ACTUALLY CONTEMPLATE IT SINCE WE GO BY ROBERTS RULES.
UH, I THINK THE SIMPLEST VERSION WE HAVE IS THE NOMINATION AND VIEW OF VOCE, WHICH YOU GUYS HAVE TRADITIONALLY DONE.
UM, WELL, I DON'T HAVE ANY QUESTIONS.
I, I, I SUPPORT GENERALLY WHAT WAS JUST, UH, MENTIONED BY COUNCIL MEMBER SCHULTZ.
AS FAR AS GOING FORWARD, I DO THINK THAT WE COULD HAVE, UM, IT CODIFIED, UH, IN OUR RULES.
I THINK WITH GIVING DIRECTION ON HOW TO PROCEED WITH THIS YEAR'S, UM, UH, ELECTIONS, WE'LL WILL BE, WOULD BE GOOD FOR A DISCUSSION.
HOWEVER, I THINK BY ACTUALLY, UM, MAKING A RECOMMENDATION FOR COUNCIL TO CONSIDER, I WOULD HATE FOR ONE OF THE FIRST THINGS THAT NEW PEOPLE GET TO CONSIDER, OR NEW RULES THAT THEY HAD NO OPPORTUNITY TO WEIGH IN ON.
UM, SO FOR THE LONG TERM, UH, PROCESS OF ACTUALLY PUTTING THEM INTO OUR RULES, I WOULD SUGGEST THAT WE CONSIDER WAITING FOR THE NEW MEMBERS, UH, TO AT LEAST WEIGH IN ON THE DISCUSSION.
UH, BUT THAT DOESN'T MEAN WE CAN'T GUIDE DIRECTION FOR WHERE WE'RE HEADED FOR THIS ELECTION.
THAT'S ALL I HAVE, MADAM CHAIR.
SO I HAVE A COUPLE OF QUESTIONS.
SO YOU AND I HAD TALKED ABOUT FORCED RANKING, WHICH IS TALKING ABOUT LIKE CALIFORNIA AND ALASKA THAT THEY DO IN THEIR ELECTIONS.
UM, SO EVEN THOUGH IT'S NOT IN ROBERT'S RULES, I GUESS THAT WOULD MAKE IT UNUSUAL TO PUT IT INTO PRACTICE, BUT COULD WE PUT IT INTO PRACTICE? WE, WE COULD DO IT, IT
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WOULD, I SUPPOSE IT WOULD AMOUNT TO BASICALLY SUSPENDING IF YOU RE IF YOU RESORT TO OR REVERT TO ROBERT'S RULES ORDER WOULD BASICALLY BE A SUSPENSION OF THE RULES AND WE CAN MAKE IT WORK.AND THEN, UM, AS FAR AS, I MEAN, I DO THINK WE NEED TO GET THIS INTO OUR COUNCIL RULES OF PROCEDURE.
I MEAN, SINCE WE'VE HAD IT IN PRACTICE.
HOWEVER, UM, YOU KNOW, HAVING TWO NEW MEMBERS JOIN, UM, YOU KNOW, I'M NOT SURE WHAT THE COMMITTEE FEELS LIKE ON, ON DELAYING THIS OR ON LETTING THEM, UH, WEIGH IN ON THIS, OR DOES ANYONE HAVE ANY FEELINGS AROUND THAT? WELL, I WAS TRYING TO NOT BE TOO OPINIONATED SINCE I'M NOT REALLY RELEVANT IN THIS.
BUT, UM, SO I, I DON'T THINK IT MATTERS AS GET GET IT DONE.
I MEAN, THEY'RE GONNA BE COMING IN ON A LOT OF THINGS.
AND I MEAN, WHAT, WHAT I'D LIKE TO REQUIRE IS THAT IT NOT BE AS PAINFUL AS IT HAS BEEN IN THE PAST.
UM, BUT I THINK IT IS RECOGNIZING THAT IT'S CEREMONIAL.
I THINK THAT LET'S THE, I MEAN, THE MAIN HARD PART WAS CHANGING OFFICES AND ALL THIS KIND OF MESS.
AND I, IT ALMOST WOULD BE LIKE, AND I'M JUST THROWING US OUT THERE, BUT IF MAYBE OFFICES WERE JUST DETERMINED BY SENIORITY NO MATTER WHAT, AND THEN THESE POSITIONS WERE EVERY YEAR VOTED ON, AND LET THAT BE MAYBE A SEPARATION THAT MADE IT A LITTLE BIT EASIER.
UM, BUT, YOU KNOW, IT'S, I JUST, I, AND I DON'T CARE IF IT'S CODIFIED NECESSARILY.
I MEAN, WHERE WE HAVE BEEN IN THE, IN THE PAST WAS, WAS STRANGE, BUT ALSO SEEMED TO WORK A LOT BETTER THAN WHAT HAS BEEN RECENTLY.
UM, AND SO, YOU KNOW, I I I THINK IT'S A GOOD DISCUSSION TO BE HAVING NOW.
AND, AND, BUT I, I HAVE NO DOG IN THIS FIGHT, SO THANK YOU, MADAM CHAIR.
I ACTUALLY AGREE WITH, UH, CHAIR MAGUE.
UM, IT'S DEFINITELY, UH, I, I, I REMEMBER AS A, AS A NEWBIE COMING INTO THIS AND HAVING TO MAKE THAT DECISION, IT WAS VERY OVERWHELMING.
AND SO I THINK HAVING, UH, KNOWING THAT THIS IS THE WAY IT IS WALKING IN, AND I ACTUALLY REALLY LIKE THE IDEA ABOUT THE OFFICES, UH, AS OPPOSED TO, TO, YOU KNOW, HAVE IT BE SO ELEVATED, IT'S REALLY, UH, MUCH EASIER ON THE STAFF AND WHATEVER'S GONNA BE, TO ME, THE MOST COST EFFECTIVE, AT LEAST BURDENSOME ON OUR STAFF AS FAR AS OFFICES GO, WOULD BE THE WAY I WOULD RECOMMEND IT.
I THINK WE'RE GONNA GET TO AN OFFICE DISCUSSION HERE IN A MINUTE,
SECOND, UH, THE MOTION PUT FORWARD BY THE COUNCIL MEMBER.
THE, THE MOTION, OH, GO AHEAD.
THE, THE MOTION IS TO, UH, CODIFY IN OUR COUNCIL RULES OF PROCEDURE THAT DEPUTY MAYOR, PRO TEM AND MAYOR PRO TEM WOULD SERVE FOR ONE YEAR TERMS. WAS THERE ANYTHING REGARDING THE NOMINATION AND ELECTION? I THINK WE NEED TO DISCUSS THAT.
UH, DO WE HAVE ONE YOUR TERMS, THAT'S LINDA TO COUNT, UH, TO COUNCIL, CORRECT? FOR THE, A FINAL RECOMMENDATION? IT WOULD HAVE TO, YEAH.
DO WE HAVE A SECOND FOR THAT? OKAY.
MR. MARINO, ALL IN FAVOR SAY, AYE.
ANY OPPOSED? ALRIGHT, THAT PASSES.
SO, UM, I'LL GET TO THE SECOND PART OF THIS WHERE WE HAD DISCUSSED THE, UM, THE METHODS, AND I WOULD BE IN FAVOR OF A BALLOT OPTION BECAUSE OF, I THINK WHAT WAS CALLED OUT MAYBE, UM, UM, COUNCIL MEMBER WEST POINTED OUT JUST ALL OF THE ACTIVITY THAT GOES IN.
AND THAT'S WHERE I THINK WITH OUR NEW MEMBERS, THERE'S, UH, MORE OF A CONCERN FROM REMEMBERING WHAT, WHAT WE, UH, WENT THROUGH A COUPLE YEARS AGO AND THEN THE LAST YEAR.
UM, SO I WOULD BE IN FAVOR OF, SINCE WE CAN'T DO A FORCED RANKING, UH, MADAM CHAIR, I, I, I DO APOLOGIZE.
YOU, YOU CAN CHANGE YOUR OWN RULES AND YOU COULD DO A FORCED RANKING.
WELL, I DON'T, I DON'T KNOW IF THERE'S HEART FOR THAT, BUT, UH, WHAT I'M GETTING TO IS MORE OF A DIFFERENT PHILOSOPHY OF JUST CALLING THINGS OUT ON THE FLOOR VERSUS HAVING A BALLOT, WHICH IS HOW WE ARE ELECTED AND HOW WE, WE TYPICALLY GO THROUGH ELECTIONS WHERE YOU HAVE, UM, DOMINATIONS AND YOU HAVE A PROCESS AND YOU HAVE OPTIONS.
AND SO, UM, I WOULD BE IN FAVOR OF THAT.
AND I DON'T KNOW IF THERE'S SUPPORT FOR MOVING TO THAT OPTION, MAKING THAT A MORE FORMAL RECOMMENDATION.
SO, UM, MS. SCHULTZ, THANK YOU MADAM CHAIR.
I JUST WANNA CLARIFY ONE THING.
SO SINCE THERE'S TWO OFFICES, CAN'T, HOW DO YOU DO IT SO THAT IF SOMEONE MAKES ONE OFFICE, BUT THEY STILL COULD BE NOMINATED FOR THE SECOND, THAT
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WOULD BE THE ONLY GLITCH? IN OTHER WORDS, LET'S SAY YOU WANT BURT FOR MAYOR PROTE AND BILLY RAY FOR DEPUTY MAYOR PRO TEM.BUT, BUT SOMEONE ELSE GETS TO BE MAYOR.
CAN BERT STILL BE NOMINATED FOR DEPUTY MAYOR PRO TEM? IF I, UH, MADAM CHAIR, IF I UNDERSTAND THE COUNCIL MEMBER'S SCENARIO, YES.
IT'S, SO EACH OFFICE WOULD BE VOTED ON SEPARATELY, AND THEREFORE YOU WOULD HAVE A NEW CHANCE TO DO THE NOMINATIONS.
I, I WOULD SUPPORT THE BALLOT ALL CHAIR WITH YOU, ME, GO TO AN ISLAND WITH NO FOOD AND WATER AND VOTE OFF SOMEONE EVERY, THE WATER'S ON THE BALLOT.
DID YOU? I DIDN'T SEE A LIGHT.
I MEAN, I, I THINK THAT THIS IS A GREAT, UM, OPPORTUNITY, UH, FOR IT TO BE A LITTLE BIT MORE SEAMLESS.
I, I AM A LITTLE BIT, UM, JUST, I'M JUST CURIOUS.
SO HOW IT WOULD BE STRUCTURED? I, I'D LIKE TO SEE THAT ACTUALLY PRESENTED TO US INSTEAD OF KIND OF ANECDOTALLY AGREEING TO SOMETHING.
UM, I, I, I THINK THAT THE PROCESS NEEDS TO BE COMBED THROUGH FINE ENOUGH TO WHERE WE'RE NOT ALLOWING FOR EIGHT PEOPLE TO BE NOMINATED AND THE PERSON WITH THREE VOTES GETS IT.
NO, ON PAGE SEVEN, YOU HAD OUTLINED THE PROCESS, MAYBE IN A BROAD STROKE, BUT DO YOU WANNA GO BACK AND REVIEW THAT, THAT BALLOT SECTION? UM, MADAM CHAIR, IF YOU'LL GIMME ONE SECOND, I WILL SHARE AGAIN.
AND MADAM CHAIR, WITH ALL RESPECT THOUGH, IT WAS PRESENTED TO US THAT IT WOULD BE DONE ONE, UH, PERSON AT IT, ONE NOMINEE AT A TIME.
SO THAT'S WHY, WHAT, WHAT YOU WERE SUGGESTING, UM, WITH THE, THE RANK CHOICE, THE BALLOT MEASURE THAT WAS PRESENTED TO US DOESN'T FALL INTO THAT OPT OPTION.
THAT'S WHY I WAS WONDERING IF IT, IF WE'RE DOING RANK CHOICE, WE WOULDN'T BE SEEING SOMEONE DIE DOWN FROM NOT GETTING A MAJORITY AND THEN GOING TO THE NEXT, AND THAT'S THE WAY IT'S BEEN PRESENTED TO US.
I DON'T SEE THAT AS A RANKED OPTION, BUT I WOULD DEFER TO MR. VANDERBERG.
SO, MADAM CHAIR, THERE'S TWO TIMES THE BALLOT CAN BE DONE.
THE BALLOT IS DENOMINATIONS WHERE EVERYBODY, A BALLOT IS FILLED OUT, NOMINATIONS ARE MADE, EVERY MEMBER GETS TO NOMINATE SOMEONE.
AND THEN THERE IS THE BALLOT ELECTION WHERE ALL THE NOMINEES ARE PUT ON A BALLOT.
AND BILLY RAY WOULD, UH, CITY SECRETARY WOULD RUN HER BALLOT PROCESS AS SHE DOES FOR THE BOARD AND COMMISSION MEMBERS.
SO, TO CHAIR BAS POINT, UM, IN THAT FIRST, SO THERE'S THE NOMINATION BALLOT, THAT'S WHAT YOU GET TO, TO GET YOUR ELECTION BALLOT.
AND WHEN YOU HAVE THAT ELECTION BALLOT, IF IT HAS FIVE NAMES ON IT, SO THEORETICALLY, UH, HOW WOULD THAT, HOW WOULD THAT OPERATE TO THE POINT ABOUT GETTING, YOU KNOW, SOMEBODY BECOMING, UH, MAYOR PRO TIMM WITH THREE VOTES? OR, OR HOW WOULD THAT WOULD WORK? THEY WOULD REQUIRE A MAJORITY VOTE.
AND SO THE BALLOTING WOULD BE DONE AGAIN AND AGAIN UNTIL A MAJORITY IS ACHIEVED.
IT IS NOT, YOU DO NOT WIN YOUR SEAT BY PLURALITY.
SO YOU'RE GONNA GET TO THE FIRST FIVE, AND THEN IT MAY BE ULTIMATELY TWO.
AND THEN, IS THAT HOW YOU IDENTIFY? I CAN ONLY SPEAK TO HOW WE HANDLE BOARDS AND COMMISSIONS, BUT IF WE HAVE, LET'S SAY, FIVE NOMINEES OR FOUR NOMINEES, WE WOULD START OUT WITH THE, THE FIRST, THE FIRST BALLOT.
AND FOR US, IT'S THE TOP TWO VOTES, REGARDLESS IF IT'S MAJORITY OR NOT, UM, IT'S THE TOP TWO HIGHEST VOTES, AND THEN THE REST ARE ELIMINATED.
AND THEN WE BRING THE TOP TWO BACK TO THE BODY, AND YOU WOULD VOTE UNTIL YOU CAN GET A MAJORITY.
AND I BELIEVE THAT IS THE CUSTOM IN THE CITY OF DALLAS.
SO WE WOULD ONLY GO THROUGH A NOMINATION BALLOT AND THEN THE ELECTION BALLOT, AND THEN, AND THEN THE SUBSEQUENT JUST VOTING ON THOSE TWO, UH, NOMINEES.
IS THAT CLEAR FOR EVERYONE? SO, UH, SORRY, MADAM CHAIR, JUST TO CLARIFY, THE NOMINATION BALLOT BEGINS WITH EVERYONE'S NAME ON IT.
THE, THE NOMINATION BALLOT BEGINS WITH EVERYBODY BEING ALLOWED TO MAKE A NOMINATION.
AND HOW ARE THEY MAKING THE NOMINATIONS? I WOULD IMAGINE THEY JUST FILL OUT A FORM AND HAND IT TO BILLY RAY.
AND THEN YOU HAVE A, A SLATE OF CANDIDATES.
THEY WOULD LIST ALL THE CANDIDATES ON THE BALLOT AND BRING IT BEFORE CANTOR.
SO CAN PEOPLE SELF NOMINATE, OR HOW, HOW DOES IT WORK AS OPPOSED TO BOARDS AND COMMISSIONS? YOU, YOU COULD SELF-NOMINATE THE ROBERTS RULES ACTUALLY DOES NOT PREVENT SOMEONE FROM VOLUNTEERING.
IT, IT, SOMEWHERE IN ROBERTS RULES.
IT ACTUALLY SAYS YOU ARE NOT PREVENTED FROM VOTING ON YOURSELF, UH, DOING A VOLUNTEER POSITION OR FOR, UH, NOMINATING YOURSELF AS A VOLUNTEER.
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SO, BUT OTHERWISE IT WOULD WORK THE WAY, YOU KNOW, YOU COULD HAVE FIVE PEOPLE NOMINATING ONE PERSON.ONE INDIVIDUAL, FIVE INDIVIDUALS.
WE WOULD JUST TAKE THE NAME AND PUT THE, UM, THE INDIVIDUAL NAME ON THE BALLOT.
AND, UH, TELL US ABOUT PUBLIC RECORD AND WITH BALLOTING.
I KNOW THERE MAY BE SOME HEARTBURN ABOUT NOT SEEING, UM, OR NOT KNOWING HOW AN INDIVIDUAL VOTES, BUT AS FAR AS THE BALLOT, THE BALLOT IS, UM, DISPLAYED.
THE VOTING, UH, WOULD BE DONE INDIVIDUALLY AND DISPLAYED LATER.
YOU KNOW, THERE'S BEEN HEARTBURN ABOUT NOT SEEING IT IN REAL TIME, BUT IT'S DISPLAYED.
UM, SO YOU'LL KNOW HOW THE INDIVIDUAL, UM, THE INDIVIDUAL, THE BODY VOTED ON THE NOMINEES.
CHAIR BETHEL, I JUST GAVE CLARIFICATION ON, UM, SO THE TOP TWO THAT YOU WERE MENTIONING, THAT'S AFTER A VOTE'S ALREADY BEEN TAKEN PLACE, CORRECT? LIKE IF YOU HAD FIVE NOMINEES, ALL FIVE OF THEM ARE GETTING OUT TO THE BODY? THAT IS CORRECT.
AND IT'S JUST A NEW BALLOT ELECTION WITH THE TOP TWO VOTE GETTERS OF THAT FIRST? CORRECT.
AND IF THERE'S A TIE, WE BRING THE, NOT NECESSARILY IT'S TWO.
IF IT'S THE TIE, WE BRING THE, THE TIEING TO OR WHATEVER, UM, FORWARD.
WHAT IF THE SECOND PLACE IS TIED? THAT WOULD BRING ALL THREE.
SHALL ANOTHER POINT OF CLARIFICATION, IS THERE A REASON THAT THE, THAT THE, UH, PEOPLE'S VOTES ARE MADE PUBLIC? I'M SORRY? YOU SAID ARE MADE OR ARE NOT? YEAH.
I'M JUST TRYING TO REDUCE SOME INTERNAL DRAMA.
IF THEY WERE ALLOWED TO BE, I'M JUST NOT DISCUSSING IT.
TRY WHETHER OR NOT THEY PEOPLE'S VOTE.
IF I VOTE FOR YOU, COULD THAT REMAIN PRIVATE, EVEN THOUGH YOU MAY WIN? IS THERE A REASON THAT IT'S PUBLIC? ALL VOTE IS PUB, GO AHEAD.
ALL VOTES ARE REQUIRED TO BE MADE PUBLIC UNDER THE TEXAS OPEN MEETINGS ACT.
DO WE HAVE A MOTION AROUND A, ABOUT, SO I THINK THE DISCUSSION IS THAT, I MEAN, THE BALLOT IS A PROCESS.
I MEAN, THIS IS, IT'S OUTLINED THE WAY THAT YOU ALL HAVE, HAVE SHOWN THAT IT WOULD WORK.
SO I THINK MOTION WOULD JUST BE THAT WE, UM, WOULD WANT TO CODIFY THAT, THAT THE CITY COUNCIL WOULD USE A BALLOT PROCESS.
WOULD THAT BE CORRECT? WE WOULD UNDERSTAND THAT MOTION.
YOU WOULDN'T HAVE A MOTION FOR THAT? UM, I DON'T HAVE A MOTION, BUT DO HAVE A COMMENT.
I'LL LET THE MOTION BE MADE FIRST.
UH, ON THE PROCESS SELECTION, I KNOW THAT, UH, AS COUNCIL MEMBER RESULTS SAID IS, UH, TWO YEARS AGO, THIS WAS A VERY OVERWHELMING, UH, EXPERIENCE, UH, WHERE A LOT OF MOVING PARTS, I WOULD LIKE THAT GUIDANCE, UH, TO BE SET FORWARD FOR AT LEAST, ESPECIALLY THOSE TWO NEW, UH, COUNCIL MEMBERS, SO THEY KNOW EXACTLY WHAT THEY'RE, UH, THE PROCESS IS AND WHAT THEY'RE VOTING ON IS.
I WOULD JUST ASK THAT, THAT, THAT BE SHARED WITH THEM AHEAD OF TIME.
BUT, UM, ALL IN FAVOR? ANY, ANY OPPOSED? OKAY.
I SAW COUNCIL MEMBER WEST WAS IN AGREEMENT.
MADAM CHAIR, ARE WE VOTING ON THIS ON WEDNESDAY? WE, I GUESS WE NEED TO, RIGHT? I BELIEVE IT WOULD ACTUALLY BE THE 14TH.
I WOULD HAVE TO CHECK, BUT I THINK, I THINK JUNE 14TH WOULD BE THE DAY THAT IT COULD BE PUT ON.
THERE IS NOT TIME TO PUT THIS ON THE AGENDA.
UH, FOR THIS WEDNESDAY UNDER THE TEXAS OPEN MEETINGS ACT, I BELIEVE THE NEXT AGENDA DAY IS JUNE 14TH.
SO WE COULD OUTLINE THIS IN A MEMO? YES.
UM, IS THERE NO WAY FOR THIS TO BE CONSIDERED, UM, I GUESS EMERGENCY TIMELINE AND PUT THIS ON OUR BRIEFING SO THAT IT'S NOT, SO THIS WOULD NOT UNDER THE TEXAS OPEN MEETING, ZACH, UH, EMERGENCY, WE, THERE'S SOME GUYS WHAT AN EMERGENCY IS, AND WE HAVE DONE SOME EMERGENCY WHERE WE RUN OUT OF TIME.
THERE IS STILL TIME, SO THIS WOULD NOT BE AN EMERGENCY.
THIS IS REVIEW OF OFFICE AND HORSESHOE SEAT SELECTION.
AND THE CITY SECRETARY BILLY RAY JOHNSON WILL PRESENT.
GOOD MORNING, BILLY RAY JOHNSON, CITY SECRETARY, LATE.
WAIT UNTIL THE PRESENTATION IS DISPLAYED.
I'LL BE PRO PROVIDING A PRESENTATION OVERVIEW OF OFFICE AND HORSE SHOE SEAT SELECTION RULES ON VIRTUAL ATTENDANCE AT COUNCIL MEETINGS, AND RULES ON CITY COUNCIL MEMBERS.
SPEAKER TIME ON PUBLIC RESPONSES TO QUESTIONS.
[00:30:01]
OFFICE AND HORSESHOE SEAT SELECTIONS.THE RULE IS FROM YOUR CITY COUNCIL RULES OF PROCEDURE.
SO WE NEED TO CONSIDER ITEMS A, B, AND C TOGETHER, THEN THAT'S WHAT WE'RE DOING, IDEALLY, YES.
SO WE'RE, AND, AND THE, SO WE'RE, WE'RE TAKING ALL OF THESE, WE'RE KIND OF PUTTING THEM ALL TOGETHER.
JUST WANTED TO LET YOU ALL KNOW.
WE'LL BEGIN WITH YOUR OFFICE, AND OF COURSE, YOU SEAT SELECTION.
THE RULE IS FROM YOUR CITY COUNCIL RULE OF RULES OF PROCEDURE, SECTION FOUR, DUTIES AND PRIVILEGES OF MEMBERS, 4.1 SEATING ARRANGEMENTS.
CITY COUNCIL MEMBERS SHALL OCCUPY THE SEATS IN THE CITY COUNCIL CHAMBER ASSIGNED TO THEM BY THE MAYOR ON THE DAY, CITY COUNCIL MEMBER TAKES OFFICE.
HISTORICALLY, MAYORS HAVE ALLOWED CITY COUNCIL MEMBERS TO SELECT HIS AND HER OWN, UH, SEAT IN THE CHAMBER.
UM, IF THERE ARE ANY OBJECTIONS I PUT IN THE FOOTNOTE, UM, SECTION 10 RULES OF SUSPENSION OR AMENDMENTS TO REMIND YOU THAT IF THERE ARE ANY CHANGES TO THE RULES, IT WOULD REQUIRE IF THERE ARE ANY, UH, OBJECTIONS, SUSPENDING THE RULES.
BUT AGAIN, HISTORICALLY, THE MAYORS HAVE ALLOWED CITY COUNCIL MEMBERS TO SELECT HIS OR OWN HIS OR HER OWN ON SEATS IN THE COUNCIL CHAMBER.
ALTHOUGH NOT ADDRESSED IN THE CITY COUNCIL RULES OR PROCEDURE, CITY COUNCIL MEMBERS ALSO SELECTS HIS, HER OWN OFFICE AT THE SAME TIME HIM OR HER SELECTS THEIR HORSESHOE SEAT IN THE COUNCIL CHAMBER.
AND AGAIN, THAT IS AS PRACTICE.
THE SELECTION PROCESS FOR THE OFFICE.
AND AGAIN, THAT IS ALIGNED WITH THE, UM, I'M SORRY, WITH THE SEATING AROUND THE DIAS.
AGAIN, THAT IS ALIGNED WITH THE OFFICE.
THE OFFICE IS, IT DOES NOT SPEAK TO IT, BUT WE DO, AGAIN, ALIGN THE TWO.
SO, YOUR SELECTION PROCESS, AND AGAIN, THIS IS PRACTICE, WE, OUR OFFICE WILL, UM, ASK THAT YOU IDENTIFY WHETHER A CITY COUNCIL MEMBER WILL BE CHANGING SEAT ASSIGNMENTS AND OUR OFFICE ASSIGNMENTS BY COMPLETING AND SIGNING AND RETURNING A FORM THAT'S CREATED BY OUR OFFICE.
AFTER THE FORMS ARE COMPLETED, OUR OFFICE WILL IDENTIFY SELECTION GROUPS FOR COUNCIL MEMBERS TO SELECT HIS OR HER SEAT AND OFFICE ASSIGNMENT.
AND AGAIN, THAT IS BASED ON SENIORITY.
THE SENIORITY IS, IS WHEN A COUNCIL MEMBER WAS ELECTED TO OFFICE.
WE'LL GET TO, I'LL MOVE FORWARD AND WE'LL LOOK AT THE SLIDE THAT SHOWS THAT INFORMATION, SEAT AND OFFICE ELECTION HAPPENS THE DAY CITY COUNCIL MEMBERS TAKE OFFICE.
I'M GONNA ASK, UM, MARY, THAT YOU MOVE TO SLIDE 12 OR 13.
AND AGAIN, THOSE THREE DOCUMENTS THAT WERE ATTACHED IN YOUR APPENDIX, APPENDIX IS, IS JUST EXAMPLES OF WHAT OUR OFFICE, OUR OFFICE DETERMINES THE SELECTION ORDER.
I'D LIKE TO EMPHASIZE AGAIN, THAT THAT IS JUST PRACTICE.
THE ONLY RULE IS 4.1, WHERE IT STATES THAT THE MAYOR ASSIGNS SEATS, BUT AGAIN, THE MAYOR HAS ALLOWED FOR, FOR COUNCIL MEMBERS TO SELECT THEIR OWN.
SO OUR OFFICE, IN AN EFFORT OF BEING FAIR, UH, DECIDED BEFORE I GOT HERE, IT'S BEEN MANY YEARS THAT BEING BASED UPON SENIORITY WAS THE MOST, WAS THE FAIREST OF THEM ALL.
AND AGAIN, I WANT TO BRING ATTENTION TO HOW THAT'S, THAT CALCULATION IS PERFORMED.
IT IS THE DAY THAT THE COUNCIL MEMBER IS ELECTED FROM DATE OF ELECTION TO INAUGURATION.
SO EACH YEAR, AND FOR THOSE COUNCIL MEMBERS THAT ARE ELECTED IN RUNOFF, THAT COUNTS AS WELL.
SO IF YOU'RE, FOR INSTANCE, IN 23, 25, AND IT'S THE SAME CLASS, IT'S THE SAME TERM, BUT WE SEPARATE THOSE MEMBERS BY THOSE THAT ARE ELECTED DURING THE GENERAL ELECTION AND, UM, IN THE JUNE ELECTION.
AND THAT'S WHERE THE DAYS DIFFER.
AND THAT'S AGAIN, HOW WE DETERMINE THE ORDER.
MARY, YOU CAN GO BACK TO SLIDE.
WELL, FOUR, I THINK I'VE COVERED THAT.
UM, AND AGAIN, I NOTE I WOULD LIKE TO NOTE THAT THE OFFICES NOR REC SEATING APPLIES TO IT'S OBVIOUS, THE MAYOR, UH, PRO TEM AND DEPUTY MAYOR PROTEM.
[00:35:01]
NEXT SLIDE.SO I'M GONNA, THAT COVERS THIS SECTION HERE.
I'M GONNA PAUSE HERE AND GO BACK.
ARE THERE ANY QUESTIONS ON THIS MATTER HERE? MR. MARINO? THANK YOU, MADAM CHAIR.
DO YOU HAVE A QUESTION? AND I'LL PICK ON, ON MY GROUP.
UM, THERE WAS MULTIPLE, UH, COLLEAGUES INCLUDING MYSELF, THAT ONE, OUR FIRST TERM IN A RUNOFF.
IF THERE'S, IF YOU HAVE MULTIPLE PEOPLE THAT HAD THAT SCENARIO, ARE THOSE DONE, UH, RANDOMLY, OR HOW ARE THOSE SELECTED AT THAT POINT? I'M SORRY, REPEAT THE QUESTION AGAIN.
SO IF YOU'RE IN THE GROUP AND ALL THE NUMBERS ARE THE SAME, THEN WHAT WE'VE DONE TRADITIONALLY IS BY DISTRICT ORDER OR RANDOM OR BY RANDOM SELECTION WITHIN THAT GROUP, A DRAWING.
IS THAT LIKE, THAT'S HOW WE, IS THAT, YES, THAT'S WHAT WE DID THE PREVIOUS YEAR, BECAUSE WE USED TO DO BY COUNCIL DISTRICT, IF IT WAS THREE OR FOUR PEOPLE THAT HAD THE SAME NUMBERS, UM, WE WOULD JUST START WITH DISTRICT ONE, THREE OR FIVE.
BUT THEN WE, UM, HAD SOME COUNCIL MEMBERS THOUGHT MAYBE THAT WASN'T FAIR.
UM, YOU KNOW, YOU WOULD ALWAYS START WITH YOUR LOWEST.
UM, SO THEN WE WOULD TAKE THOSE IN THAT GROUP AND THEN DO ANOTHER DRAWING THERE.
SO REALLY, WE'VE GOT A SENIORITY SYSTEM, RIGHT? IT'S, IT'S DERIVED FROM SENIORITY ON THE DRAFT, WHICH I UNDERSTAND, UM, WAS ACTUALLY POSTED AFTER THE DEADLINE.
UM, IT DOESN'T INCLUDE DISTRICT 10, BUT YOU HAD POINTED OUT THAT'LL BE, THAT'LL BE ADDED.
SINCE THIS IS PRACTICE, THAT'S WHY I, I MARKED ALL OF THE DOCUMENTS DRAFT, UM, THE DATES WILL CHANGE.
I PREPARED THOSE DOCUMENTS THINKING WE WOULD HAVE MORE INDIVIDUALS IN RUNOFF.
UM, AND, UM, THE RUNOFF GROUP DOESN'T, WILL NOT AFFECT THE SEATING OR OFFICE ASSIGNMENT.
SO WE CAN MOVE A LITTLE BIT FORWARD WITH, ON THOSE DATES.
WE CAN, WE DON'T HAVE TO WAIT UNTIL JUNE 14TH ON THOSE DATES.
UM, AND THEN I WANTED TO GET TO HEAR YOU GUYS FEEDBACK.
IF YOU STILL, AGAIN, THIS IS PRACTICE.
IF, IF YOU STILL THOUGHT THIS WAS THE VARIOUS WAY, WOULD YOU ALSO ADDRESS THE FORM, YOUR SAMPLE FORM THAT YOU'VE GOT? AND I CAN PASS THIS AROUND.
THIS IS JUST ASKING ABOUT SEVERAL DIFFERENT OPTIONS THAT WE CAN GET.
SO THE FORM WE WILL SEND OUT, AND WE WILL MOST LIKELY SEND IT OUT THIS WEEK, UM, UNLESS THERE ARE ANY CHANGES TO THE PROCESS.
BUT WE'RE ASKING A COUNCIL MEMBER TO IDENTIFY IF THEY WOULD LIKE TO CHANGE THEIR, THEIR SEATING AROUND THE HORSESHOE, THE OFFICE, OR BOTH.
SAY, I WANNA STAY AT MY SAME HEAT.
YOU, YOU CAN ASK, YOU CAN REQUEST TO STAY AT YOUR SAME SEAT, LET'S SAY AT THE DIAS AND CHANGE MY OFFICE OR VICE VERSA, OR BOTH.
WE WOULD TAKE THAT INFORMATION AND, UM, ANALYZE, COMPILE IT, AND ANALYZE IT TO SEE IF THERE ARE ANY CONFLICTS.
UM, AMONGST SENIORITY, YOU MAY, YOU MAY HAVE A SENIOR PERSON THAT, UM, LET'S SEE, ONE IN OFFICE OF A, OF A, A LEAST SENIOR.
I'M JUST COMING UP WITH AN EXAMPLE HERE.
AND SO THERE, THERE COULD BE SOME CONFLICTS THERE.
SO WE TRY TO AVOID ANY CONFLICTS BEFORE, UM, UM, THAT DAY.
UM, BUT AGAIN, IT'S, IT'S, IT'S ASKING IF AN INDIVIDUAL WOULD, LIKE A COUNCIL MEMBER WOULD LIKE TO CHANGE THEIR, THEIR SEATING AROUND THE HORSESHOE OR THEIR OFFICE IN, OR THEIR OFFICE.
SO BASICALLY THE PROCEDURE IS WE'VE GOT, THERE'S A FORM WHERE YOU CAN SAY YOU WANNA KEEP YOUR EXISTING OFFICE AND CHANGE YOUR HORSESHOE SEAT, OR KEEP BOTH, OR GET RID OF BOTH, OR, I MEAN, YOU'VE OFFERED EVERYTHING.
AND SO YOU WOULD TAKE THOSE FORMS AND THEN, UH, JUST SEE WHAT'S IN PLAY.
THIS IS ONE METHOD OF DOING THIS'S THIS CORRECT.
I'VE NOT ENCOUNTERED ANY, ANY CONFLICTS.
AGAIN, I'VE BEEN HERE SINCE 2012, BUT LET'S SAY AN INDIVIDUAL DECIDES, A COUNCIL MEMBER DECIDES THAT I WANNA KEEP MY, MY SAME SEATING AROUND THE HORSESHOE.
NOW THE HORSESHOE IS DIFFERENT BECAUSE THERE IS A RULE.
THERE'S THAT 4.1 AND THE COUNCILS RULES OF PROCEDURE THAT, UM, IF AN INDIVIDUAL WANTS TO HAVE THAT PRIME LOCATION, THAT SEAT TO KEEP IT.
UM, AND I HEAR, YOU KNOW, OTHER COUNCIL MEMBERS SAYING, YOU KNOW WHAT, I, IT'S NOT FAIR.
I, I WOULD LIKE TO HAVE A CHANCE AT SITTING AT THIS SEAT.
THEN I'M JUST LETTING THE BODY KNOW THAT I WOULD, CAUSE THAT AS A RULE, WOULD, UH, TAKE THAT BACK TO THE MAYOR.
BECAUSE 4.1 DOES SAY THAT THE MAYOR ASSIGNED SEATS.
[00:40:01]
WOULD THINK HE WOULD SAY ONE OF TWO THINGS.UM, ALLOW THE PERSON TO CONTINUE TO SIT THERE.
HE HAS THAT AUTHORITY IF AND WRONG, UH, OR ALL SEATS ARE, ALL SEATS ARE UP FOR SELECTION.
ANY COMMENTS IN THE CHAMBER? UH, COUNCIL MEMBER WEST, DO YOU HAVE ANY COMMENTS OR THOUGHTS ON, OKAY.
SO IT DOESN'T SOUND LIKE THERE'S A LOT OF INTEREST ON ONE WAY OR THE OTHER ABOUT THIS.
UM, SO I GUESS THIS IS A DISCUSSION THAT YOU WOULD HAVE WITH THE MAYOR ON THE FORM VERSUS NOT HAVING A FORM OR, WELL, WHAT I MIGHT PLAN ON DOING IS GOING AHEAD AND UNLESS THERE IS ANY OBJECTION FROM THIS COMMITTEE, I PLAN ON MOVING FORWARD WITH THIS PROCESS.
I WILL, UM, UPDATE THE SENIORITY REPORT, UM, UPDATE THE DATES ON THE MEMO AND THE FORMS AND BEGIN SENDING THEM OUT TO COUNSEL.
UM, WITH THE DEADLINE OF TURNING IN THOSE FORMS TO, TO OUR OFFICE, LETTING US KNOW IF YOU WANNA CHANGE YOUR SEAT SEATING AROUND THE HORSESHOE OR, OR YOUR OFFICEMATES.
IF THERE'S NO DISCUSSION, LET'S MOVE ON TO VIRTUAL MADAM CHAIR.
I, I, WELL, I WANTED TO MAKE SURE WE WEREN'T MOVING WITHOUT THE, UH, THIS IS THE ITEM THAT IF IT WAS NECESSARY FOR THE COMMITTEE TO SEND A RECOMMENDATION FOR CHANGING THE OFFICE SELECTION TO TENURE BASE, INCLUDING THE MAYOR PROTEM, DEPUTY MAYOR PRO TIM, WOULD THIS BE WHEN THAT IS DISCUSSED, MADAM CHAIR, COULD THE COUNCIL MEMBER REPEAT HIS QUESTION? SURE.
COULD YOU CLARIFY? I MEAN, ON, ON THE, THE QUESTION ABOUT SENIORITY BASE? NO.
SO IT, IT, THIS IS, IT'S LUMPED IN TOGETHER FOR THE OFFICE SELECTION AND SEAT SELECTION.
WE JUST FOCUSED MOSTLY ON SEAT SELECTION.
BUT I THINK THAT IT WAS BYPASSED ON SOMETHING THAT WAS BROUGHT UP BY COUNCIL MEMBER SCHULTZ EARLIER, AND THAT IF, UH, AND I THINK IT'S A, A DISCUSSION THAT I'VE HEARD SEVERAL MEMBERS, UH, WILLING TO HAVE, WHICH IS IF, UH, THE MAYOR PRO TIM AND DEPUTY MAYOR PRO TIM SUITE, BECAUSE OF THE EVERY YEAR, UM, ELECTION, UH, CONSIDERING THOSE TO BE IN THE QUEUE OF OFFICES TO BE SELECTED BY THE MOST TENURED, INSTEAD OF THEM BEING DESIGNATED FOR MAYOR PRO TEM AND DEPUTY MAYOR PRO TEM.
AND THAT WAY THERE WOULD NO, THERE WOULD NOT BE ANY OFFICE CHANGES IN THE MIDDLE, UM, ELECTION BETWEEN TERMS IN, IN A TERM.
SO MADAM CHAIR, JUST SO I COULD STATE THAT BACK SO THAT MY UNDERSTANDING OF WHAT I JUST HEARD WOULD BE THAT THE MAYOR PRO TIMM AND DEPUTY MAYOR PRO TIMM MAY NOT ACTUALLY HAVE THE OFFICES LOCATED AT FIVE D N.
THEY COULD BE ANYWHERE IN THE COUNCIL OFFICES AND ONLY THE TWO MOST SENIOR, UH, COUNCIL MEMBERS WOULD BE ABLE TO GET THOSE, THE OFFICES THAT ARE CURRENTLY, UH, UH, OCCUPIED BY THE DEPUTY MAYOR PROAM AND MAYOR BOIM.
SO THAT WOULD, UH, MAY REQUIRE A CA A DRAWING OF LOTS OUT OF A, OUT OF AN ENVELOPE FOR IT.
THAT, THAT'S WHAT I WAS GONNA SAY.
NOT NECESSARILY THE MOST TENURED, BUT PUT INTO THAT ROTATION SO THAT THE MOST TENURED HAVE THAT WHENEVER THEY ARE MAKING SELECTIONS, UH, TO CHOOSE FROM, THEY, THEY, LIKE THE MOST TENURED, FOR INSTANCE, IN THIS NEXT ROUND WOULD BE, UM, DEPUTY MAYOR PRO TIM NOVAS AND COUNCIL MEMBER ATKINS.
AND IF ONE OF THEM SAID, I DON'T WANT TO GO OVER THERE, THEN IT WOULD JUST CONTINUE TO MOVE DOWN LIKE ANY OF OUR OTHER OFFICE SELECTION DOES IN THE, UH, IN THE CHO CHOICE MAKING.
THAT WOULD CERTAINLY BE A RULE THAT THE CITY COUNCIL COULD CHOOSE TO, WELL, I JUST WANTED TO MAKE SURE THAT THIS DISCUSSION WASN'T MOVING FORWARD, CUZ IT SOUNDS LIKE THIS IS WHEN THAT WOULD BE A RECOMMENDATION THAT'S SENT TO COUNCIL TO CONSIDER, AND THAT'S SOMETHING THAT COUNCIL MEMBER SCHULTZ BROUGHT UP.
SO BASICALLY YOU'RE ASKING THAT ALL OFFICES BE CONSIDERED THE SAME.
DOES ANYONE HAVE ANY CONCERNS AROUND THAT? NO.
AND THEN, AND THEN JUST TO CLARIFY, SO IF WE DID THAT AND THOSE TWO OFFICES ARE, YOU KNOW, NEGOTIATING, IT'S THOSE TWO PEOPLE AND THEN YOU DO A BALLOT, I GUESS FOR IF THERE'S MORE THAN TWO IN THAT CLASS, THEN THE, THEN THE, THE QUESTION IS THE REMAINING OFFICES THEN ALSO MOVED BY SENIORITY? IN OTHER WORDS, ONCE YOU, THAT'S HOW YOU GET THE WINDOWS, YOU KNOW, WHATEVER THE INSIDE OFFICES ARE, IF PEOPLE WANT, IS THAT CORRECT? YES, MA'AM.
THAT'S WHAT THEY DO NOW, RIGHT? EXACTLY.
SO MAY I ASK FOR CLARITY THEN, IF WE'RE DISCUSSING THAT? I, I GUESS FOR ME, I WAS LOOKING AT IT AS THIS PROCESS IS JUST IDENTIFYING IF A COUNCIL MEMBER WANTS TO CHANGE THEIR, THEIR SEATING, WHETHER IT'S AROUND THE HORSESHOE
[00:45:01]
OR AN OFFICE.BUT AS FAR AS THE OFFICE PIECE, AND MY UNDERSTANDING IT CORRECTLY, THAT IN ALL OFFICES ARE UP FOR, UM, I MEAN THEY'RE UP FOR, THEY CAN ALL BE CHANGED.
AND I DON'T HAVE TO ASK THE QUESTION OF DO YOU WANNA CHANGE YOUR OFFICE? IT'S UNDERSTOOD WITH THIS RECOMMENDATION THAT, YOU KNOW, ALL OFFICES ARE, WILL BE POSSIBLY CHANGING.
SO THAT'S, THAT'S THE QUESTION IS DO WE WANT TO GIVE PEOPLE TO THE OPPORTUNITY TO KEEP THE OFFICE THEY'RE IN, TO SAVE SOME OF THAT TURMOIL AND ALL OF THE MOVING AND ALL OF THAT.
UM, AND THEN HAVE EVERYTHING ELSE, INCLUDING THE MAYOR PROTE AND DEPUTY MAYOR PROTE OFFICES UP FOR SELECTION BASED ON THE SENIORITY RANK THAT WE'VE GOT.
WELL THEN I, IS THAT WHAT YOU'RE THINKING OF? OKAY, SO YES.
I THINK THAT YOU BROUGHT UP THOUGH A GOOD POINT, UH, THAT I, I WOULD, UH, LIKE FOR THAT TO BE, UM, ARTICULATED THAT, YOU KNOW, UH, I MEAN I GUESS THIS IS REALLY THE ONLY ONE THAT MATTERS, UM, BECAUSE OF THE UNIQUE SITUATION OF IT BEING THE PEOPLE IN, IN THAT POSITION.
BUT I WOULD NOT WANT FOR THOSE OFFICES TO BE LIKE, I'M JUST GONNA CHECK, I WANNA STAY HERE.
OH, SO YOU'RE SAYING DEPUTY MAYOR MAYOR CORRECT.
I WOULD, IT'S IMPORTANT TO MAKE THAT POINT.
SO THO THOSE TWO WOULD DEFINITELY GO BACK INTO PLAY.
THE OTHERS, UM, DO NOT HAVE TO GO INTO PLAY.
SO THEN MADAM CHAIR, THEN THE OFFICE, THE, UH, REQUEST FOR OFFICE CHANGING WOULD, I BELIEVE WOULD NEED TO BE PLACED ON HOLD UNTIL THAT'S BEEN DECIDED.
WHAT I'M GONNA ASK IS, DO YOU WANT ME TO HOLD THE, THE, THE SEAT CHANGES AROUND THE HORSESHOE OR CAN I GO AHEAD AND MOVE FORWARD? BECAUSE BOTH OF THEM ARE TOGETHER.
WE'RE ASKING YOU, DO YOU WANNA CHANGE YOUR OFFICE OR YOUR SEATING? UM, SO CAN I MOVE FORWARD WITH THE SEATING? DOES WE HAVE A, HAVEN'T REALLY TALKED AS MUCH ABOUT THE SEATING AROUND THE HORSESHOE.
UM, YOU KNOW, THERE ARE THOSE WHO THINK IT'S GOOD TO MIX THINGS UP.
I MEAN, IF WE DO THAT EVERY TWO YEARS AND THEN KEEP IT AT THE ONE YEAR, UH, THE MIDTERM.
UM, BUT I DON'T, I HAVEN'T HEARD FROM ANYONE ON THE RECORD HERE ABOUT THAT.
ARE THERE ANY THOUGHTS ABOUT CHANGING HORSESHOE SEATING? NO, I'M FINE WITH, I'M FINE WITH IT.
IT DOESN'T NEED TO REFLECT THE ANNUAL OF MAYOR PROTE AND DEPUTY MAYOR PROTE.
SO IN MY OPINION, IT'S FINE TO LEAVE IT FOR THE TWO YEARS AS WE'VE DONE SO FAR.
AND THEN IN TERMS OF THE OFFICES, TO ME, THE ONLY OPTION IF WE MOVE FORWARD WITH WHAT WE'RE TALKING ABOUT NOW, THE ONLY THING THAT WOULD CHANGE ON YOUR FORM WOULD BE, UH, WITH THE EXCEPTION OF THE MAYOR PRO TEM AND DEPUTY MAYOR PROTE OFFICES.
THE O ONLY OPTION WOULD BE I WANT TO STAY IN MY, WELL, NO, EVEN THAT DOESN'T WORK BECAUSE RIGHT.
SO YOU WOULD REMOVE THAT OPTION? IT WOULD ONLY BE ABOUT THE SEATING.
AND THAT IT WOULD BE A TWO YEAR PLACEMENT ON OUR HORSESHOE SEATING.
SO YOU'RE CLEAR ON THAT AND WE'LL SEND OUT DOCUMENTATION SO EVERYONE WILL GET, HAVE THIS CLARIFIED FOR THEM VIA MEMO? THAT IS CORRECT.
SO ON VIRTUAL ATTENDANCE, OH, NOT, NOT, SORRY.
SO JUST FOR CLARITY, I MEAN, I, I THINK THE IDEA OF THE SELECTION, UH, THAT YOU'RE PROPOSING IS BEING PROACTIVE AND TRYING TO, UH, HAVE A SMOOTHER, UM, PROCESS.
UH, BUT I DON'T THINK ANY OF THAT CAN REALLY BE DONE UNLESS WE HAVE SELECTED A MAYOR PROTE AND, AND DEPUTY MAYOR PROTE, SO ON THAT OFFICES.
SO ON THAT DAY, UM, BECAUSE THAT'S, THAT ELECTION IS DONE FIRST ON THAT, UM, DAY WE ELECT YOU GUYS, I'M SORRY, ELECT YOUR OFFICERS FIRST.
AND ONCE THOSE OFFICERS ARE ELECTED, THEN THE NEXT ITEM WOULD BE SEATING.
WE WOULD ALREADY THEN MAKE THAT, MAKE THAT ADJUSTMENT RIGHT AFTER THOSE OFFICERS ARE ELECTED.
GUESS WHAT I'M GETTING AT IS IF THERE'S A SENIOR MEMBER THAT GETS ELECTED TO ONE OF THE TOP TWO POSITIONS, RIGHT? OR NOT? AGAIN, THAT FORM IS JUST ASKING.
IF, IF THE COUNCIL MEMBER'S WANTING TO CHANGE THEIR, IN THIS CASE OFFICE.
SO IT'S JUST KNOWING WHICH OFFICES ARE AVAILABLE.
BUT AGAIN, IF WE CHANGE THE, THE WAY WE HANDLE OFFICES NOW, THEN THAT DOESN'T APPLY BECAUSE YOU HAVE SOME, AND I'M ONLY SPEAKING OF OFFICES, YOU HAD SOME COUNCIL
[00:50:01]
MEMBERS THAT WANTED TO KEEP THEIR OFFICE.SO WHAT WE WOULD DO IS WHEN WE WOULD SEND OUT THE DIAGRAM, AND IT'S IN THE APPENDIX AS WELL, WE WOULD SHOW WHICH OFFICES ARE AVAILABLE.
UH, AND SO THAT SENDING OUT THOSE, THAT THAT FORM JUST HELPS US UNDERSTAND WHAT PROVIDE TO, TO THE COUNCIL, WHICH OFFICES ARE AVAILABLE FOR THOSE THAT DECIDED THAT THEY WANTED TO CHANGE THEIR OFFICES.
CAN I JUST ASK FOR A CLARIFICATION ON THAT? YES.
SO THAT, THAT'S BASICALLY MEANING IF, IF THE, IF THERE WERE TENURED PEOPLE WHO WERE NOT SELECTED, FOR INSTANCE, UH, FOR MAYOR PROTE OR DEPUTY MAYOR PROTEM, THEN WHEN WE WENT TO THE OFFICE SELECTION, THEY WOULD STILL HAVE THE OPPORTUNITY TO GET INTO ONE OF THOSE OFFICES AS A PART OF THE SELECTION.
CORRECT? THERE'S ONE OF WHAT THE OFFICES THAT ARE AVAILABLE, ONE OF THE, UH, TWO, UM, THAT ARE CURRENTLY MAYOR PROAM, DEPUTY MAYOR PROTEM.
AND DO WE NEED TO SEND ANY TYPE OF RECOMMENDATION FOR THE COUNCIL TO CONSIDER? AND AND THAT IS BECAUSE WE DON'T, I'M SORRY.
THAT IS BECAUSE WE DON'T CONSIDER THE MAYOR, WE HAVEN'T CONSIDERED THE MAYOR PROAM AND DEPUTY MAYOR PROAM OFFICES IN THIS ELECTION BECAUSE WE, AGAIN, GOING UNDER THE CURRENT PROCESS, WE, WE WOULD, WE KNEW THAT THEY WOULD BE DECIDED ON THAT DAY AT THE BEGINNING, UH, FIRST ITEM ON THE AGENDA BEFORE WE GOT TO THE OFFICE AND SEATING SELECTION.
SO WE NEVER INCLUDED THOSE OFFICES.
UH, SO WE NEED AS AVAILABLE A RECOMMENDATION FORWARD THAT THOSE TWO OFFICES WOULD BE IN PLAY FOR THE WHOLE SELECTION.
BECAUSE IF YOU NOTICE ON SLIDE FOUR, I, I PUT THAT FOOTNOTE THERE, IS THAT, UM, WE DON'T, IT'S, IT DOESN'T APPLY TO THE MAYOR PROTE AND DEPUTY MAYOR PROTE, BUT WITH THIS RECOMMENDATION IT WOULD, AND SO THEY WOULD, ALL THE OFFICES WOULD BE UP FOR CONSIDERATION.
SO DO WE HAVE A MOTION TO PUT THE MAYOR PROTE AND DEPUTY MAYOR PROTE OFFICES INTO THE WHOLE OFFICE SELECTION MIX? SOMEONE WANNA MAKE? SO MOVED.
ALL IN FAVOR OF, UM, THE MOTION, SAY AYE.
MADAM CHAIR, I'M SORRY, PLEASE.
I JUST WANTED TO MAKE SURE THAT ALL TS ARE CROSSED AND AYES ARE DOTTED, UM, IN, IN THAT RESPECT.
IF WE WERE, I, I HEARD MADAM CHAIRS SPEAK THAT IT WOULD, UH, NOT INCLUDE THE CH UH, UH, SEATING ARRANGEMENT.
AND SO IF THAT, UM, WAS SOMETHING THAT WOULD, THERE WAS A CONCERN ABOUT SWITCHING EVERY YEAR, JUST LIKE THE OFFICES.
UH, AND WE HAVE A RECOMMENDATION THAT MS. SCHULTZ SAID THAT IT'S A TWO YEAR SEAT SELECTION.
WOULD IT NEED TO BE PUT IN WRITING THAT THE, THE INTERIM MAYOR, DEPUTY MAYOR PROTE CHANGE WOULD JUST SWAP SEATS WITH WHO WOULD TAKE OVER THOSE POSITIONS INSTEAD OF GOING BACK THROUGH A BALLOT DRAWING IN A YEAR? I WOULD THINK SO, BUT I'LL LET THE ATTORNEYS ADDRESS THAT.
WE, WE DID TALK ABOUT THE PROCESS THIS LAST TIME ON WOULD IT BE A SWAP OR WOULD IT BE, BUT I THINK WE AGREE THEY WOULD JUST SWAP SEATS.
SO I WOULD THINK IT SHOULD BE, SO DO WE NEED TO ADD THAT TO A MOTION AND, AND CODIFY THAT IT'S OFF IT'S HORSESHOE SEATS OFFICES AND THAT THOSE INDIVIDUALS WOULD SWAP OUT JUST WITHIN THOSE TWO LOCATIONS? I THINK WE WOULD, WE WOULD PREFER THAT MADAM CHAIR.
UM, WHETHER IT'S CODIFIED IN YOUR RULES, THIS GO ROUND OR YOU'VE CODIFIED AT A LATER MEETING JUST IN WHATEVER MOTION IS MADE FOR THIS, FOR THIS ROUND OF, UH, OKAY.
SO LET'S MAKE THAT ONE A LITTLE BIT MORE ROBUST.
OH, UM, CHAIRMAN, YOU MIGHT, WE ALSO, IN REFERENCE TO ANY OF THESE THINGS, REFER TO IT AS GOING ALONG WITH THE TERM INSTEAD OF TWO YEARS, JUST IN CASE THE TERM IS CHANGED IN THE NEXT CHARTER REVIEW.
AND WE DON'T HAVE TO GO DO ANOTHER CHANGE HERE.
DO YOU HAVE A MOTION ON THAT? MOTION ON THAT?
ALL ARE WE, I'M GONNA GUESS THAT'S ALL.
JUST ONE MOTION WITH FRIENDLY AMENDMENT, SUCH AS THEY ARE, WE'RE FRIENDLY.
ANY OPPOSED? MR. CELEST? ALL RIGHT.
THIRD TIME VIRTUAL CONFERENCE.
WE'LL NOW MOVE TO THE RULES REGARDING CITY COUNCIL VIRTUAL ATTENDANCE.
OKAY, SINCE SEPTEMBER 1ST, 2021, FULLY VIRTUAL MEETINGS ARE NOT ALLOWED UNDER THE TEXAS OPEN MEETINGS ACT.
NOW IT'S HYBRID, WHICH IS IN-PERSON, AND VIRTUAL MEETINGS ARE NOW ALLOWED IN A HYBRID MEETING.
AND AGAIN, THIS IS ACCORDING TO THE TEXAS OPEN MEETINGS ACT.
TEXAS GOVERNMENT CODE 5 5 1 0.127.
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BE PHYSICALLY PRESENT AT ONE LOCATION OF THE MEETING THAT IS OPEN TO THE PUBLIC.REMAINING CITY COUNCIL MEMBERS MAY ATTEND REMOTELY.
THE VIDEO AND AUDIO FEED OF THE REMOTE MEMBERS MUST BE BROADCAST LIVE AT THE IN-PERSON MEETING LOCATION.
AND THIS IS THE ONE THAT APPLIES TO OUR, HOW WE CONDUCT OUR MEETINGS.
UH, FOR A MEETING OF A STATE AGENCY OR GOVERNMENTAL BODY THAT EXTENDS INTO THREE OR MORE COUNTIES, THE PUBLIC OFFICER PRESIDING OVER THE MEETING MUST BE PHYSICALLY PRESENT AT ONE LOCATION OF THE, OF THE MEETING THAT IS OPEN TO THE PUBLIC.
THERE IS A, WE HAVE ANOTHER RULE THAT'S IN OUR CITY CHARTER.
IF A CITY COUNCIL MEMBER IN, IN REGARDS TO ATTENDANCE, IF A CITY COUNCIL MEMBER IS ABSENT FOR MORE THAN 50% OF A REGULAR MEETING OF A REGULAR CITY COUNCIL MEETING, OR MORE THAN 50% OF A REGULAR MEETING OF A CITY COUNCIL COMMITTEE TO WHICH HE OR SHE IS ASSIGNED, AND HE OR SHE IS NOT ON OFFICIAL CITY BUSINESS AT THE DIRECTION OF THE CITY COUNCIL AS APPROVED UNDER SUBSECTION 4.1, ONE OF THESE RULES, WHICH IS THE COUNCIL RULES OF PROCEDURE, CITY COUNCIL RULES OF PROCEDURE, THE MEMBER WILL BE DEEMED TO BE ABSENT FROM THE MEETING AND THE ABSENCE WILL BE COUNTED AGAINST THE MEMBER FOR THE PURPOSE OF DETERMINING THE MEMBER'S ANNUAL COMPENSATION.
AND AGAIN, THIS IS UNDER CHAPTER THREE, SECTION FOUR OF THE DALLAS CITY CHARTER, OKAY? AND THIS APPLIES TO BOTH IN-PERSON AND VIRTUAL MEMBERS.
AS FAR AS OUR OFFICE, AND AGAIN, THIS IS PRACTICE, WHAT I MENTIONED EARLIER WERE RULES.
THE TEXAS OPEN MEETINGS ACT ON BEING ALLOWED OF HAVING THIS HYBRID MEETING OF VIRTUAL AND IN-PERSON.
THE CITY CHARTER, OUR CITY CHARTER STATES THAT A MEMBER, HOW OFTEN, I MEAN, THE PERCENTAGE OF TIME THAT A MEMBER IS TO BE IN ATTENDANCE IN A MEETING TO BE COUNTED, UM, PRESENT, THAT'S A RULE.
BUT THE PRACTICE ON DETERMINING OF HOW WE TRACK ATTENDANCE, I WANT TO MAKE IT CLEAR THAT IT'S A PRACTICE.
UM, SO TRACKING OF TIME, THIS, AGAIN, THIS IS FROM, THIS IS WITHIN OUR OFFICE TRACKING OF TIME WILL BEGIN WHEN THE PRESIDING OFFICER CALLS THE MEETING TO ORDER.
A CITY, A COUNCIL MEMBER IN THE MEETING ROOM OR ON VIDEO VIRTUAL AT THE TIME THE MEETING IS CALLED TO ORDER IS CONSIDERED PRESENT.
YOUR VIDEO FEED MUST BE ON FOR THE, FOR THE, THE INDIVIDUAL THAT IS VIRTUAL IN ORDER TO BE COUNTED.
PRESENT TIME WILL BE RECORDED UP TO THE TIME THE PRESIDING OFFICER STATES, UM, ENDING TIME OF THE MEETING.
COUNCIL MEMBERS OUT OF THE ROOM OR OFF CAMERA IF VIRTUAL WILL BE SUBTRACTED FROM THE TOTAL TIME OF THE MEETING.
THERE ARE SOME EXCEPTIONS TO, UM, BEING OFF CAMERA OR OUT OF THE ROOM IN A MEETING.
UM, OR THERE ARE EXCEPTIONS TO YOUR TIME FROM US DEDUCTING FROM YOUR TIME.
THAT'S IF YOU'RE ON RECESS, OF COURSE.
LUNCH OR ATTENDING, UM, UH, CONFERENCE OR, UM, NO, I'M SORRY, NOT ATTENDING CONFERENCE.
UH, UM, A, A CONFERENCE IN THIS FLAG ROOM.
UM, TEMPORARY DEPARTURES FROM THE MEETING.
FOR INSTANCE, IF A RESTROOM BREAK OR IF YOU'RE, WE GIVE EXCEPTIONS FOR, CUZ WE DON'T KNOW, SOME COUNCIL MEMBERS MAY BE TALKING TO STAFF OR WORKING ON CITY BUSINESS.
SO WE HAVE, UH, ANOTHER RULE ON TOP OF THAT.
IF A COUNCIL MEMBER IS OUT OF THE ROOM FOR LESS THAN 15 MINUTES, WE DO DE WE DO NOT DEDUCT THAT TIME, UM, FROM THEIR ATTENDANCE.
IF THEY ARE OUT OF THE ROOM FOR MORE THAN 15 MINUTES, THEN YES, IT WILL COUNT AGAINST YOU BECAUSE AGAIN, WE, WE DO ALLOW FOR BATHROOM BREAKS OR SPEAKING WITH STAFF OR WORKING ON, AGAIN, CITY BUSINESS.
AND I BELIEVE THAT CONCLUDES THIS VIRTUAL ATTENDANCE PORTION OF THE MEETING.
ALL RIGHT, COLLEAGUES, THE REASON THIS WAS PUT ON THE AGENDA WAS BECAUSE I'VE HEARD FEEDBACK AND ASKED TO PUT THIS ON BECAUSE, UH, YOU KNOW, WHILE IT IS ALLOWABLE, UM, YOU KNOW, WE CAN'T MAKE THINGS LESS STRICT, BUT WE CAN MAKE TOMA MORE STRICT AND THERE HAVE BEEN COMMENTS ABOUT THOSE WHO ARE TUNING IN VIRTUALLY AND THEY'RE IN AND OUT OR IT'S DIFFICULT TO HEAR THEM OR HAVE THEM ACTUALLY PARTICIPATE IN THE FULLEST EXTENT.
[01:00:01]
AND SO THAT'S WHY I WANTED TO BRING IT FORTH AND PUT IT ON THE AGENDA.SO, UH, DO WE HAVE ANY COMMENTS OR THOUGHTS AROUND, DO WE WANT TO LIMIT HOW MANY NON-CITY BUSINESS VIRTUAL MEETINGS YOU COULD HAVE COUNT? UM, IF, IF ANYONE HAS THOUGHTS ABOUT THAT? SO, UH, CHAIR MAGUE AGAIN, ON MY WAY OUT.
UM, I, I THINK IT'S INCREDIBLY IMPORTANT TO MAINTAIN A VIRTUAL OPTION.
I THINK THERE PROBABLY NEEDS TO BE GREATER DISCUSSION AMONGST THE COUNCIL ON WHAT PEOPLE THINK IS APPROPRIATE OR NOT, OR WHATEVER.
CUZ IT, IT DOES GET HARD WHEN THERE'S A LOT OF PEOPLE NOT THERE.
OR, OR IT'S JUST, IT IS A DIFFERENT EXPERIENCE VIRTUALLY THAN IT IS IN PERSON.
UM, BUT THAT VIRTUAL OPTION FOR, UM, IF YOU ARE TRAVELING SOMEWHERE ON BUSINESS OR WE'RE DOING LEGISLATIVE DAY IN AUSTIN OR WHATEVER WE'RE DOING LIKE THAT TO BE ABLE TO STILL PARTICIPATE IS A HUGE PIECE OF THIS PUZZLE THAT I THINK IS HELPFUL FOR, FOR THE CITY.
SO I FULLY TAKE ADVANTAGE OF THE OPPORTUNITY THAT THESE ARE VIRTUAL.
UM, THERE'S TIMES WHERE I AM AT A, UH, CITY, UM, FUNCTION OR ATTENDING A CONFERENCE, BUT THERE'S OTHER TIMES WHERE IT'S JUST BEEN A MATTER OF CONVENIENCE TO BE ABLE TO PICK UP MY DAUGHTER OR TO BE ABLE TO, UH, WORK FROM HOME IF I'M SICK.
UM, SO I WOULD LOVE THE FLEXIBILITY, UH, BUT I DO BELIEVE, UH, IT'S CAUSED, UH, FOR A LOT OF ISSUES AND KEEPING, UM, A QUORUM INSIDE THE, THE CHAMBER.
SO I WOULD MAYBE RECOMMEND THAT WE ARE ALLOTTED TWO OR THREE VIRTUAL MEETINGS AND EVEN THEN HAVE A PROCESS IN PLACE WHERE THOSE REC THOSE, UH, HAVE TO BE TURNED INTO THE CITY SECRETARY.
UH, AND THERE IS A LIMITED NUMBER OF PERHAPS TWO OR THREE THAT CAN ACTUALLY BE VIRTUAL SO THAT WE CAN HAVE A QUORUM IN THE, IN THE CHAMBER HERE AT CITY HALL.
UM, BUT I DO THINK IT'S TIME THAT WE TIGHTEN BACK A LITTLE BIT ON THE AMOUNT OF TIMES THAT WE'RE ALLOWED TO GO VIRTUALLY.
I, AND I THINK THAT'S PART OF WHAT WE WERE GETTING AT IN THE DISCUSSIONS THAT HAVE BEEN HELD.
I'M, I'M, I'M AGREEING WITH BOTH OF YOU AND I THINK WE SHOULD.
AND THE OTHER THING IS BECAUSE WE'VE BEEN HAVING CHALLENGES WITH, UH, QUORUM IN GENERAL, I THINK WE NEED TO ADDRESS THAT AT OUR NEXT OPPORTUNITY.
UM, IF, YOU KNOW, WHAT ARE THE PENALTIES IF YOU BREAK QUORUM OR YOU'RE PART OF, YOU KNOW, IF QUORUM IS BROKEN BECAUSE OF ABSENCES, WHAT HAPPENS, UH, FOR THAT? SO, UM, I, I FULLY SUPPORT OPPORTUNITIES FOR US TO BE REQUIRED TO BE HERE AND IN OUR POSITION.
SO, UM, LOOKING AT MR. WEST, DO YOU HAVE ANY COMMENTS ON THIS? VIRTUALLY
UH, THAT, THAT WE DO NEED A VIRTUAL OPTION, UH, FOR THE FLEXIBILITY.
UM, AND PEOPLE WHO ARE TRAVELING FOR, FOR WORK OR FOR PERSONAL REASONS OR FOR CITY BUSINESS, IT WOULD, IT CAN ALLOW THEM TO PARTICIPATE OTHERWISE, YOU KNOW, IN A WAY THAT THEY WOULDN'T OTHERWISE BE ABLE TO AT ALL.
SO AT LEAST IT'S BETTER THAN, I THINK IN PERSON'S ALWAYS THE BEST.
BUT IT'S, IT'S, THIS IS CERTAINLY BETTER THAN NOT BEING PRESENT.
I DON'T THINK I COULD SUPPORT A, A LIMIT, CUZ I THINK IT'S KIND OF ARBITRARY.
UM, I THINK YOU KIND OF, IF YOU'RE, IF YOU'RE VIRTUAL, UM, YOU REALIZE AS A, AS A COUNCIL MEMBER THAT YOU'RE NOT GONNA BE QUITE AS EFFECTIVE, UH, AND, AND, UH, WORKING ON WHATEVER PARTICULAR ISSUE YOU NEED.
AND IT'S JUST SORT OF THE, UM, UM, IT'S THE, IT'S THE, THE CROSS YOU BEAR I GUESS IF, IF THAT'S THE CHOICE YOU MADE OR, OR THE, THE CHOICE THAT'S MADE FOR YOU.
SO, UM, FOR ME, I, I, I DON'T THINK I'D FEEL COMFORTABLE, UH, AT LEAST I HAVEN'T BEEN PERSUADED AT THIS POINT TO, UM, TO DO THAT.
UM, I THINK IT'S SUPER IMPORTANT WHEN COUNCIL MEMBERS, CUZ THE ISSUE THAT'S COME UP IS WHEN WE'VE HAD ZONING CASES AND I, I WAS ONE OF THOSE AT ONE POINT WHERE WE, WE ALMOST LOST A PURUM AND I NEEDED IT TO GET IT THE SPROUTS CASE THROUGH.
AND I THINK IT'S JUST SUPER IMPORTANT FOR COUNCIL MEMBERS WHEN THEY HAVE THAT KIND OF A SITUATION HAPPENING, TO MAKE SURE YOUR COLLEAGUES JUST MAKE SURE THEY'RE LOGGING IN, MAKE SURE THEY'RE PREPARED TO VOTE.
AND, AND I'M PREPARED PERSONALLY TO CONTINUE DOING THAT.
CAUSE I KNOW I'VE GOT SOME OTHERS COMING UP AS WELL.
I'M NOT HARD IN STONE ABOUT IT.
UM, BUT THAT'S WHERE I'M LEADING.
AND I, I'D LIKE TO INTRODUCE, UM, AS PART OF THE COUNCIL RULES OR PROCEDURE, UM, 4.10 EXCUSAL DURING MEETINGS, AND IT SAYS, NO MEMBER SHOULD LEAVE A CITY COUNCIL MEETING WHILE IN SESSION WITHOUT ADVISING THE PRESIDING OFFICER.
NOW OBVIOUSLY THIS DOESN'T APPLY TO THE STAFF DISCUSSIONS
[01:05:01]
OR THE BATHROOM BREAKS AND THAT SORT OF THING, BUT I KNOW THAT PEOPLE LEAVE AND THEN WE GO INTO QUORUM, FRENZY, ARE WE GOING TO HAVE IT? AND, YOU KNOW, SOMEBODY'S GOT AN ITEM COMING UP.AND SO, UM, THAT THERE, I KNOW THAT PROCESS IS WRITTEN, BUT WE DON'T SEEM TO BE, UH, ACTUALLY EMPLOYING THAT.
SO I, THIS CITY SECRETARY, I MEAN, I KNOW THIS IS SAYS PRESIDING OFFICER, BUT YOU'RE THE ONE WHO IS KEEPING THAT COUNT.
SO, UM, WHAT KIND OF PROCESS, UH, IT DOESN'T SOUND LIKE WE HAVE ONE WE'RE SUPPOSED TO NOTIFY, BUT WHAT WOULD YOU, WHAT WOULD BE HELPFUL TO PREVENT SOME OF THIS, UM, CONCERN THAT WE SEEM TO EXPERIENCE REGULARLY? WELL, ACCORDING TO THE RULE OF PRESIDING OFFICERS TO BE NOTIFIED, AND THAT WOULD BE THE MAYOR WHO, OR THE MAYOR PROTE OR DEPUTY MAYOR PROTE, IF HE OR SHE IS PRESIDING OVER IT, I, UM, I DO AGREE THAT IT SHOULD BE A, UM, A PROCESS IDENTIFIED PROCESS OF HOW TO IDENTIFY THE PRESIDING OFFICER, WHETHER IT'S, UM, LIKE I SAID, JUST TO TAP ON THE SHOULDER BEFORE YOU LEAVE, OR IT HAS TO BE ANNOUNCED, UH, AROUND THE HORSESHOE, UH, PUBLICLY OR, OR EVEN DOCUMENTED IN SOME TYPE OF, UM, MEMO FORM.
BUT BECAUSE IT'S A PRESIDING OFFICER, I BELIEVE THAT THE MAYOR MAYBE NEEDS TO IDENTIFY THAT PROCESS OR, OR I'LL LET THE ATTORNEYS TRY TO HELP ME.
BILLY RAY IS CORRECT, MADAM CHAIR.
THE, THE, THE RULE ITSELF ONLY, ONLY SAYS THAT THE PRESIDING OFFICER NEEDS TO BE ADVISED.
THERE'S NO METHOD, THERE'S, THERE'S NOTHING BEYOND THAT.
THE PRESIDING OFFICER COULD CHOOSE A WAY TO BE ADVISED OF IT, OR, UH, THE COUNCIL COULD CHANGE THE RULE AT SOME POINT.
UH, THE RECODIFICATION IF NECESSARY.
AND SOUNDS LIKE THERE'S MAYBE A FEW MORE QUESTIONS THAT THE COUNCIL WOULD LIKE TO, THAT THE COMMITTEE WOULD LIKE TO HAVE US LOOK AT REGARDING THIS.
WELL, AND I WOULD NOTE THAT, YOU KNOW, USUALLY IF WE'RE DEPARTING FOR SOME REASON, YOU COULD GIVE NOTICE, YOU KNOW, MORE THAN IN THE MOMENT, UM, TO ALLOW FOR THE PLANNING OF THIS.
YOU KNOW, I'M LEAVING AT THIS TIME TO, TO GO JUST SO THAT WE COULD TAKE AN ASSESSMENT OF WHO ALL WOULD BE THERE.
SO WE DON'T GO THROUGH THAT IN THE MOMENT.
CONCERN, UM, I'M SORRY, CHAIR BA, WE HAD A COMMENT.
I, I WOULD SAY THAT I, UM, I, I DON'T, I DO AGREE THAT THERE NEEDS TO BE MORE OF A PROCESS.
I DON'T AGREE WITH THE, UM, LIMITING A CERTAIN AMOUNT.
UM, I, I DON'T THINK THAT IT NEEDS TO GO THAT FAR.
I THINK THAT WE COULD HAVE A PROCESS TO NOTIFY THE CITY'S SECRETARY.
I THINK THAT THE LANGUAGE ITSELF AND OUR COUNCIL RULES ARE A LITTLE BIT TOO AMBIGUOUS ON, I I DID TELL THE MAYOR, YOU KNOW, UM, AND SO MAYBE IF IT'S, UH, ARTICULATED THAT IT SHOULD BE DONE IN MEMO FORM TO THE CITY SECRETARY, SHE'S WHO'S KEEPING THE MINUTES, HER OFFICE IS, IS WHO'S KEEPING, THEN SHE HAS A CLEAR UNDERSTANDING AND IS IN COMMUNICATION WITH OUR PRESIDING OFFICER, UH, WITH THOSE CIRCUMSTANCES.
I DO WANNA POINT OUT THOUGH THAT ON THIS PRESENTATION, I THINK IT WAS ON THE FIRST, UM, SLIDE, UH, MAY HAVE BEEN ON THE SECOND.
I DON'T HAVE IT IN FRONT OF ME, BUT, UM, THE FIRST, YEAH, THAT, UH, ONE THING I THINK THAT WE'VE GOTTEN REALLY LAX ON, UM, IS THAT A QUORUM OF THE BODY MUST BE PHYSICALLY PRESENT AT ONE LOCATION.
AND I THINK THAT THERE'S BEEN PLENTY OF TIMES, AND ESPECIALLY IN COMMITTEE, WHEN THE ONLY REASON WE HAVE A QUORUM IS BECAUSE OF WHO'S ON VIRTUALLY, WHICH MEANS WE ARE VIOLATION OF THE STATE'S.
UH, SO, SO COUNSEL, I'M SORRY TO TO INTERRUPT YOU.
I'LL LET THE ATTORNEYS SPEAK ON THAT, BUT THAT THIRD BULLET IS, UM, AND THE ATTORNEYS CAN DEFINITELY CLARIFY IT, BUT, UM, THAT'S HOW WE'RE CONDUCTING OUR MEETINGS UNDER THAT THIRD BULLET, UH, CORRECT.
THE, THE BULLET IN BOLD IS WHAT, WHAT ACTUALLY APPLIES TO THE CITY OF DALLAS, THE ATTORNEY GENERAL'S HANDBOOK TO THE TEXAS OPEN MEETINGS ACT 2022.
UH, AND, AND HISTORICALLY, UH, BECAUSE OF THE SIZE OF OUR CITY, WE FALL UNDER THIS EXCEPTION THAT YOU DON'T NEED TO HAVE A FORUM PHYSICALLY PRESENT.
WE NEED TO HAVE THE PRESIDING OFFICER PHYSICALLY PRESENT IN A LOCATION THAT IS ACCESSIBLE TO THE PUBLIC FOR THE MEETING.
UM, WHEN AS COVID WOUND DOWN AND THE, UH, GOVERNOR TOOK OFF THE SUSPENSION OF THE, UH, CZECH
AND THAT, THAT WAS BECAUSE WE ARE ALLOWED TO DO THAT UNDER THIS PARTICULAR EXCEPTION.
[01:10:01]
UM, I MEAN, I, I WOULD, I WOULD LIKE TO SEE US MAYBE EVEN CONSIDER THAT.I THINK THAT THAT'S, UH, THAT WOULD HELP US GET TO WHERE A LOT OF THE ISSUES HAVE LIED.
UH, I THINK THAT IT'S BECOME SO, UH, PROMINENT.
UM, SO MAYBE WE COULD, UH, IN OUR COUNCIL RULES ADOPT THE, UH, OTHER CLAUSE.
UM, I ALSO WANTED TO JUST BRING UP THE FACT THAT INSTEAD OF LIKE A CERTAIN AMOUNT THAT A MEMBER WOULD HAVE THE ABILITY TO, UM, YOU KNOW, POTENTIALLY BE ABSENT OR TO LET SOMEONE KNOW THAT WE'RE GONNA BE VIRTUAL, ET CETERA, HOWEVER WE WOULD LIKE TO PUT THAT IN.
I MEAN, WE ALSO COULD REVISIT, AND A, UH, BIRD, IF YOU COULD CORRECT ME IF I'M WRONG, BUT I THINK THAT THE, THE COUNCIL RULES OUTLINE WHAT IS DEFINED AS AN ABSENCE.
THE CHARTER IS THE ONLY, THE ONLY PART IN THE CHARTER WITH ABSENCES IS OUR PAYBACK AND THE THRESHOLD OF PERCENTAGE MEETINGS WE CAN BE.
SO IT'S ALSO SOMETHING WE COULD TAKE UP TO SAY THE, REVISIT THE 50% RULE ON, UM, ON CON WHAT'S CONSIDERED AN ABSENCE OR PRESENT.
MADAM CHAIR, I, I DON'T WANT TO ANSWER THAT RIGHT NOW WITHOUT TALKING WITH MY EMPLOYMENT BOOK.
UM, THERE MAY BE SOME OTHER, WELL, THAT IS GENERALLY A TRUE STATEMENT WHERE, WHERE IT'S IN ITS COUNCIL RULES, WHERE THEY TALK ABOUT WHAT IS IN ABSENCE, ET CETERA.
THE CHARTER ALSO ADDRESSES IT, AND I WOULD RATHER NOT, I'D RATHER BE ABLE TO RESEARCH THAT FIRST.
THE CHARTER DOES ALSO SPECIFY THAT WE'RE NOT EMPLOYEES.
IS THAT ACCURATE? UH, I DON'T BELIEVE THAT IS ACTUALLY ON THE AGENDA TODAY.
WELL, NO, I'M BIT OF STRAY ON THIS ONE.
I'M NOT TALKING ABOUT THAT BEING CHANGED.
I'M JUST SAYING IF THERE ARE ANY, UM, GUIDELINES BASED ON EMPLOYEES, LIKE YOU JUST MENTIONED IN THE RESPONSE, WE AREN'T EMPLOYEES OF THE CITY.
I, I'M, I'M SORRY IF I, IF I MISSPOKE ABOUT EMPLOYEES.
UM, I'M TALKING ABOUT THE RULES FOR THE CITY COUNCIL RULES THAT ARE IN THE CITY COUNCIL RULES OF PROCEDURE.
IT MAY HAVE JUST BEEN WORDING ON HOW YOU ANSWERED THE QUESTION.
UH, AGAIN, I WOULD LIKE, OH, MY EMPLOYMENT ATTORNEYS, THEY'RE THE ONES WHO HELP ME, UH, SORT THROUGH THIS.
I DO NEED THE EMPLOYMENT ATTORNEYS TO LOOK AT IT.
SO IT SOUNDS LIKE YES, WE DEFINITELY, WERE ARE GOING TO WANNA COME BACK ON THIS.
AND I WANNA ACKNOWLEDGE, UH, CHAIR SCHULTZ, AND THEN I HAVE SOME THOUGHTS ON WHAT OUR NEXT STEP CAN BE.
BUT GO AHEAD, BECAUSE I THINK THAT WE NEED TO BREAK THIS INTO TWO PARTS.
ONE IS THE VIRTUAL ATTENDANCE, AND THEN ONE ARE, IS THE, IS THE, UH, ATTENDANCE AT ALL THAT CAN BREAK QUORUM AND HOW WE NOTIFY, UH, REGARDING OUR, OUR ABSENCE.
SO I JUST WANNA MAKE SURE THAT WE HANDLE THOSE MAYBE SEPARATELY.
UM, AND THEN I'M ASSUMING THAT YOU, SO IT DOES SOUND LIKE, BECAUSE WE DON'T HAVE EVERYONE ON COUNCIL REPRESENTED HERE, AND THE VIRTUAL ATTENDANCE OPTION THAT IS NOT ON CITY BUSINESS AFFECTS PEOPLE DIFFERENTLY.
AND THIS IS ONE INSTANCE WHERE I THINK HAVING OUR TWO NEW MEMBERS WHO ARE GONNA BE COMING ON FOR THE NEXT TWO YEARS MAY WANNA WEIGH IN ON THIS.
I'D LIKE TO EXPLORE, UM, YOU KNOW, MAYBE THROUGH OUR STAFF OR THROUGH YOUR OFFICE, CITY SECRETARY ON WHAT THE DIFFERENT THOUGHTS ARE, AND THEN COME BACK AND CONSIDER WHETHER WE EVEN HAVE A CONSENSUS THERE, UM, THAT MIGHT MAKE IT EASIER.
AND THEN, UM, DEFINITELY LOOK AT THE PROCESS THAT WE MIGHT WANT TO TIGHTEN AROUND HOW WE NOTIFY, UH, IN ADVANCE OR IN THE MOMENT THAT JUST TO FORMALIZE WHAT WE'VE ALREADY GOT DOWN HERE TO ACTUALLY MAKE IT HAPPEN.
UM, SO LET'S TALK ABOUT THAT PROCESS AND THEN WE MAY BE ABLE TO JUST BRING SOMETHING BACK OR IN THE, THE CASE OF THE, THE PROCESS OF NOTIFICATION.
IT MAY JUST BE A MEMO THAT THIS IS GOING TO BE OUR PRACTICE.
I STILL HAD, UM, REVIEW OF COUNSEL RULES AND PROCEDURE SECTIONS, UM, ABOUT STAFF RESPONSES AND PUBLIC RESPONSES TO COUNCIL MEMBER QUESTIONS.
THERE IS A RULE ON THIS RULE, AND I'M, I'M SORRY, SPEAKING ON THE RULES ON CITY COUNCIL MEMBER SPEAKER TIME ON PUBLIC RESPONSES TO QUESTIONS.
AGAIN, THERE'S A RULE IN YOUR CITY COUNCIL RULES OF PROCEDURE AND ACTUALLY ARE TWO SECTION SIX, ORDER OF BUSINESS, 6.1
QUESTIONS WILL NOT BE INCLUDED IN THE COUNCIL MEMBER'S SPEAKING TIME.
THAT'S DURING BRIEFINGS 6.1
THE CHAIRS A LITTLE BIT MORE ON THIS ONE.
THE CHAIR SHALL TAKE CARE THAT RESPONSES ARE BRIEF INTO THE POINT.
THESE ARE THE ONLY TWO SECTIONS, UM, THAT ADDRESSES THE SPEAKER, THE COUNCIL MEMBER
[01:15:01]
SPEAKING TIME WHEN HE OR SHE ASKS THE PUBLIC A, A QUESTION.UM, AND IT'S VERY CLEAR IN THE RULES THAT, UM, IF A QUESTION IS ASKED OF A, OF A MEMBER IN THE PUBLIC, IF A COUNCIL MEMBER ASK A MEMBER IN THE PUBLIC A QUESTION, HIS OR HER, THE COUNCIL MEMBER'S SPEAKING TIME IS TO BE STOPPED.
AGAIN, COLLEAGUES, THIS WAS, UM, WE, I THINK WE HAD A FEW RECENT OCCURRENCES THAT, UH, GAVE, GAVE SOME THE REASON TO ASK ME TO PUT THIS ON OUR AGENDA.
AND AGAIN, THIS IS AN INSTANCE WHERE THERE WE HAVE RULES THAT ARE IN PLACE, BUT WE CAN BE MORE STRICT IF WE SO WISH, UH, THERE HAVE BEEN COMMENTS AROUND, UM, UH, YOU KNOW, THE STAFF AS OUR EXPERTS BEING ALLOWED TO HAVE THAT LATITUDE OF TIME.
BUT PERHAPS IF IT'S BRINGING PUBLIC IN OR SPEAKERS TO COME DOWN, UH, TO MAYBE PUT SOME OF THE TIME LIMITS THAT WE HAVE, LIKE A ONE MINUTE OR TWO MINUTE ON THOSE ALLOWING THEM TO ADD THEIR QUESTIONS.
SO, UH, BUT LET'S, UM, LIKE TO HEAR COMMENTS IN THE CHAMBER CHAIR, MCGEE.
SO QUITE HONESTLY, I'M NOT SU WHEN DID THAT, THAT SECOND PART OF THE, THE PUBLIC TIME, NOT COUNTING AGAINST THE COUNCIL MEMBER START.
I'LL HAVE TO GET YOU THE EXACT DATE BECAUSE AT ONE POINT IN THE RULES, IT DID, UH, IT DID COUNT AGAINST YOUR TIME, RIGHT? THAT THAT WAS MY MEMORY WAS UNTIL THIS LAST MEETING, IF, IF WE ASKED QUESTIONS OF STAFF, IT DIDN'T RUN.
IF WE ASKED QUESTIONS OF OUR OWN CHOOSING THAT RAN AGAINST OUR OWN TIME.
AND THAT SEEMED TO WORK PRETTY WELL.
AT LEAST I KNEW MY, THE, THE, THE PARAMETERS OF WHAT WAS THERE, WHAT WHAT WE'RE OPEN TO NOW UNDER THIS IS CRAZY.
UM, I MEAN, HA, IF I KNEW THIS, I WOULD TAKE FULL ADVANTAGE AND COMPLETELY GO CRAZY ON OUR MEETINGS.
AND THAT DOESN'T MAKE VERY GOOD SENTENCE.
OH, I, I STILL CAN NEXT MEETING.
UM, SO WE MAY, WE MAY GO TILL TWO O'CLOCK IN THE MORNING.
UM, ANYWAY, I, I THINK SOMETHING PROBABLY SHOULD BE DONE TO ADDRESS THAT BEFORE I DO IT, OR MAYBE AFTER.
ALL RIGHT? UH, IN FACT, I MAY GO VIRTUAL RIGHT NOW.
MR. MR. WEST, DO YOU HAVE ANY COMMENTS ON THIS? WELL, IF, IF MAGOOS GOING UNTIL, UH, AT TWO IN THE MORNING, I WILL BE, UH, ZOOMING IN FOR MY HOUSE.
UM, YEAH, I AGREE A HUNDRED PERCENT WITH WHAT ADAM JUST SAID.
I, I THINK IT'S, UH, A RECIPE FOR DISASTER, UM, FOR US.
AND, UM, I'VE ALWAYS BEEN UNDER THE UNDERSTANDING THAT IF YOU BRING ANYONE ELSE UP BESIDES CITY STAFF, UM, IT'S GONNA COUNT AGAINST YOUR TIME.
AND THAT'S WHETHER IT'S SOME EXPERT THAT'S COME IN OR, OR A COMMUNITY MEMBER, UM, I THINK WE SHOULD STICK WITH THAT.
AND IF THERE'S A REASON TO HAVE AN EXPERT OPINE ON SOMETHING, THEY SHOULD BE PREVIOUSLY IN INVITED TO A BRIEFING OR SOMETHING THAT'S ORGANIZED WHERE THEY'RE PART OF THE PRESENTATION.
I REMEMBER WHEN I WAS HOUSING CHAIR, WE WOULD BRING TREKK IN TO PARTICIPATE OCCASIONALLY.
AND I'VE SEEN THAT WITH, WITH OTHER CHAIRS DOING THINGS LIKE THAT.
AND SO THAT'S, IN MY OPINION, THE OPPORTUNITY TO GET THAT EXPERT, YOU KNOW, OPINION AND KNOWLEDGE IN NOT AT THE HORSESHOE WHEN WE'RE ALREADY SUBJECT, YOU KNOW, WHEN WE'RE ALREADY HAVE A FULL AGENDA.
AND, AND IT REALLY WOULD JUST LEND ITSELF, I THINK, TO WHAT ADAM SAID, JUST TO SHENANIGANS.
AND THE ONLY THING ID ADD TO WHAT CHAIR WEST SAID IS THAT COUNCIL MEMBER WAS SAID IS THAT, UM, ALSO IF SOMEBODY IS A CONTRACTED EXPERT, THEN THEY SHOULD COUNT AS STAFF.
ALL RIGHT, SO I'M HEARING SOME CONSENSUS AROUND, CAN I GET CLA CLARIFICATION ON THAT? PLEASE? LIKE, WHEN WE HIRE FIRMS TO DO OUTSOURCE, LIKE WE DID ON THE HOUSING PLAN, FOR EXAMPLE, WHEN WE WERE ASKING THEM QUESTIONS OR AROUND THE CENSUS OR THE REDISTRICTING, WHEN WE HAVE OUTSOURCED THOSE COUNT AS STAFFED TO ME IN TERMS OF BEING ABLE TO ASK QUESTIONS, POINT OF INFORMATION.
SO IF THEY'RE PAID BY THE CITY, YOU WOULD LIKE IF WE PAID FOR THEM TO, FOR A SERVICE IN SOME WAY, OR IF MAYBE THEY'RE A TASK FORCE CHARGE PARTNER.
OKAY, SO HE'S ALSO BRINGING UP A TASK FORCE CHAIR OR MEMBER.
SO THAT'S NOT REALLY A MEMBER OF THE PUBLIC WHO HAS BEEN A SPEAKER IN THE AUDIENCE THAT WE THEN BRING DOWN.
SO WOULD THIS, WOULD THIS BE, UH, WHAT'S, WHAT, WHAT YOU'RE SUGGESTING THIS WOULD PROHIBIT JUST BRINGING RANDOM PEOPLE OR WHAT IF, UH, TASK FORCE CHAIR FOR SOMETHING WITH HOUSING, FOR INSTANCE, IS CALLED UP FROM THE CHAMBERS TO BE A WITNESS ON AN ITEM? I MEAN, I, I'M NOT IDEA
[01:20:01]
IT'S, I'M NOT GOING ANYWHERE SPECIFIC, BUT I'M JUST ASKING BECAUSE HOW, WHERE'S THE, WHERE DOES IT STOP? DID THEY NEED TO HAVE BEEN ASSIGNED TO A, A BRIEFING PRESENTATION OR SOMETHING ALONG THOSE LINES? YEAH, I THINK SH I THINK COUNCIL MEMBER WES MADE IT CLEAR LIKE IF THEY HAD BEEN PART OF THE PROCESS AS AN EXPERT ALL ALONG, THEN THEY WOULD COUNT.UH, BUT IF THIS IS THEIR FIRST TIME SPEAKING TO US ON THAT TOPIC, THEN TO ME THEY'RE THE PUBLIC.
AND WOULD THIS, I DIDN'T SEE THE, UM, UH, CLAUSE THAT DOES NOT ALLOW FOR US TO YIELD OUR TIME TO THE PUBLIC.
SO WOULD THERE ALSO NOT NEED TO BE AN AMENDMENT IN THAT LANGUAGE FOR US TO EVEN DO THAT? UM, UM, I KNOW THAT THERE WAS, THERE'S QUESTIONS ABOUT WHAT I GUESS, UH, IS AN EXPERT, BUT AT THE SAME TIME, IF WE'RE OPENING UP TO A TASK FORCE MEMBER, FOR INSTANCE, AND THEY'RE NOT EMPLOYED BY THE CITY, IS THAT, THAT'S ESSENTIALLY YIELDING OUR TIME TO THE PUBLIC.
AND I WILL, ROBERT, LOOKING IN THE ROBERTS RULES OF ORDER, I WILL DOUBLE CHECK, BUT I DO NOT BELIEVE THAT'S IN YOUR CITY COUNCIL RULES OF PROCEDURE.
THAT MAY BE A ROBERTS RULES OF ORDER.
I ACTUALLY BELIEVE IT IS IN ROBERTS RULES, BUT IT'S GONNA TAKE ME A SECOND TO FIND IT.
AND COULD YOU ALSO PROVIDE WHAT A LEGAL DEFINITION OF TAKE CARE IS, CHAIR AS IN, TO KEEP IT BRIEF? IS THAT YOUR INTERPRETATION? NO, NO.
I'M ASKING TAKE CARE FROM THE CITY COUNCIL RULE.
MADAM CHAIR, COULD YOU GIVE THE LEGAL DEPARTMENT ONE MOMENT? SURE.
MADAM CHAIR, I JUST WANT TO, UH, PROVIDE CONTEXT.
THE REASON I'M ASKING THAT IS I THINK THAT THERE I IS, REGARDLESS OF WHAT THE, UM, CONSENSUS IS GOING FORWARD, A NEED TO, UH, TIGHTEN UP THIS LANGUAGE WHERE IT'S NOT SO DISCRETIONARY.
ARE YOU TALKING ABOUT, ARE YOU REFERRING TO TAKE CARE BECAUSE THIS LOOKS LIKE IT IS.
UM, SO THAT'S PART OF OUR RULE OF PROCEDURE, SO WE COULD TIGHTEN THAT UP.
SO MADAM CHAIR, IF I MAY 1ST TO ADDRESS THE, I I I, I HAVE NOT HAD A CHANCE TO GO THROUGH ROBERT TOOLS, BUT THERE IS NO, UM, ITEM THAT ALLOWS YOU TO YIELD YOUR TIME, THEREFORE YOU CANNOT YIELD YOUR TIME.
IT SAYS THAT IT'S THE CITY COUNCIL MEMBER'S TIME.
THAT WOULD BE SOMETHING YOU WOULD NEED TO ADDRESS.
AND, UH, WHEN SOMETHING IS NOT DEFINED, UH, IN, IN THE TEXT, WE LOOK TO THE PLAIN MEETING OF IT, AND THE PLAIN MEETING OF TAKE CARE, UH, FROM DICTIONARY.COM IS TO BE CAUTIOUS, UH, MAKE SURE OF DOING SOMETHING.
SO WOULD YOU RECOMMEND IF, IF WE ARE LOOKING AT DIFFERENT LANGUAGE TO TIGHTEN UP THAT, THAT BE SOMETHING THAT IS, UH, LESS DISCRETIONARY AND MORE PRESCRIBED? I THINK I WOULD NEED TO SEE THAT LANGUAGE TO SEE WHAT WOULD MAKE IT MORE PRESCRIBED.
SO I WOULD SAY, LET'S LOOK AT SOME OPTIONS BECAUSE I THINK OF LIKE, YOU KNOW, ENSURE OR WHATEVER WE MIGHT WANNA SUBSTITUTE IN THERE.
WHY DON'T WE HEAR FROM YOU ON WHAT THE OPTIONS WOULD BE KNOWING THAT WE WANT TO HAVE SOME MEASURE OF CONTROL OVER SOMETHING GOING ON AND ON.
SO IS IT, I MEAN, LEGALLY IT'S OKAY IF WE DISTINGUISH DIFFERENTLY BETWEEN A STAFF OR EXPERT THAT'S CONTRACTED OR ON AN APPOINTED TASK FORCE, UH, VERSUS THE PUBLIC IN SPEAKING ON THIS, UM, AND GIVING THEM THE RIGHT TO NOT COUNT AGAINST A COUNCIL MEMBER'S TIME, AND THEN ANY MEMBER OF THE PUBLIC THAT YOU WISH TO CALL DOWN WOULD COUNT AGAINST YOUR TIME IN THIS CASE, YOU WOULD BE ABLE TO DO THAT.
IT'S THE COUNCIL MEMBER'S TIME THAT, THAT YOU GUYS ARE MAKING RULES ABOVE.
SO I THINK I'M HEARING CONSENSUS AROUND, UH, WE WOULD LIKE TO DRAW THAT DISTINCTION AND WE NEED TO JUST CLARIFY THAT, UH, IT WOULD NOT COUNT AGAINST A COUNCIL MEMBER'S TIME IF IT IS A STAFF MEMBER, A CONTRACTED EXPERT, OR JUST A CONTRACTED VENDOR OF THE CITY, OR A MEMBER OF AN APPOINTED TASK FORCE, A COUNCIL APPOINTED TASK FORCE.
UH, BUT THAT THE PUBLIC'S TIME WOULD COUNT AGAINST THE COUNCIL MEMBER'S TIME.
CAN CAN I ADD ONE MORE ON THAT? IS TO, TO TO COUNCIL MEMBER WEST POINT, IF THEY'RE, AND YOU CAN HELP FIGURE OUT HOW TO LANGUAGE IT, BUT IF THEY'RE AN ONGOING RECOGNIZED
[01:25:01]
EXPERT IN THAT FIELD, LIKE TRACK OR, YOU KNOW, OR SOMETHING, SOMEBODY LIKE THAT, I DON'T KNOW HOW TO HOW TO PUT THAT IN THERE.UH, BUT ASSOCIATION OR INDUSTRY, INDUSTRY PARTNER, MAYBE NOT PARTNER, BUT A, YOU KNOW, INDUSTRY REPRESENTATIVE.
IT SOUNDS LIKE WE NEED TO EXPLORE THAT AND GIVE THAT A LITTLE BIT OF CONTEXT, ADAM CHAIR.
BUT HOW WE CAPTURE THE IDEA THAT WE DO HAVE EXPERTS IN THE FIELD, AND IT MAY BE IN A GENERAL SENSE, NOT, YOU KNOW, WHO COME IN AND LEND THAT FROM TIME TO TIME ON A SPECIFIC SUBJECT.
SO THAT'S WHAT WE WANT TO CAPTURE.
I I WILL CAUTION THAT I, I I DO BELIEVE THAT AT SOME POINT, ONE MEMBER OF THE PUBLIC IS A LOT LIKE A NUM ANOTHER MEMBER OF THE PUBLIC, AND IT, THAT IS A LINE THAT WE WOULD NEED TO EXPLORE.
AND I THINK THAT'S WHAT I'M GETTING AT IN THAT DISTINCTION.
SO, UM, IT SOUNDS LIKE YOU NEED TO COME BACK TO US WITH A MEMO ON HOW WE WOULD GO ABOUT FINE TUNING THAT DESIRE TO ALLOW THAT CATEGORY TO NOT GO AGAINST A COUNCIL MEMBER'S TIME AND THEN CHANGE FROM WHAT OUR RULES OUTLINE.
UH, WE WOULD WANT TO CHANGE THAT TO THAT.
IT, UH, THE MEMBER OF THE PUBLIC THAT DOESN'T FALL INTO THAT CATEGORY WOULD COUNT AGAINST COUNCIL MEMBER'S TIME.
YEAH, I WOULD HAVE TO DO THAT.
UH, JUST TO BE CLEAR ON THE EARLIER ITEMS, THE DEPUTY MAYOR, PRO TEM, ET CETERA, I KNOW THOSE MUST BE DONE BY JULY 14TH, FOURTH JULY 19TH.
ARE THESE, ARE YOU GUYS EXPECTING THESE TO BE ON THE JULY 14TH AS WELL? OR JUNE 14TH? JUNE 14TH? UH, OR I MEAN, IF YOU'RE, IF YOU THINK YOU NEED A LITTLE MORE TIME TO EXPLORE THIS, THEN I MEAN, WE COULD, YOU KNOW, GIVE, I WOULD THINK WE COULD GIVE A LITTLE BIT MORE TIME ON THAT IF YOU'RE, I JUST WANTED TO KNOW IF YOU EXPECTED, IF YOU WERE GONNA BRING IT BACK TO COMMITTEE, TO, TO HASH THIS OUT ONCE WE GO THROUGH THESE.
WELL, NOW WE DID HAVE A THREAT FROM CHAIR MCGEE THAT HE WAS GONNA FILIBUSTER STRESS
UM, UM, I MEAN, ARE YOU SAYING THAT YOU I'M, DO YOU ALL HAVE AN OPINION? I'M, I'M OKAY WITH YOU TAKING A LITTLE BIT MORE TIME IF YOU NEED TO, BUT JUST KNOWING THAT WE WOULD LIKE TO RESOLVE THIS, I WOULD THINK BY THE TIME WE COME BACK IN AUGUST, IT WOULD BE GOOD.
DOES THIS APPLY TO ZONING CASES AS WELL? SO IN ZONING CASES, THE PUBLIC HAS A RIGHT TO SPEAK FOR A CERTAIN AMOUNT OF TIME, UH, BE BY STATE LAW.
IT'S A PUBLIC HEARING, AND, AND YOU, WE GIVE THEM THREE MINUTES.
I WOULD'VE IMAGINE AT THAT POINT, ONCE THEY'VE SPOKEN, IT THEN BECOMES THE COUNCIL MEMBER'S TIME.
YOU HAVE GIVEN THEM THE OPPORTUNITY TO SPEAK AND NOW IT'S THE COUNCIL MEMBER'S TIME.
AND YOU GUYS ARE ONLY PARSING THE COUNCIL MEMBER'S TIME AT THIS POINT.
SO, SO, SO ON THAT NOTE, UM, A LOT OF THE TIMES WE HAVE, UH, UH, FOLKS THAT COME DOWN HERE, UH, CONSULTANTS AND THEY WILL SAVE THEIR NAME AND ADDRESS AND, AND YIELD THEIR TIME TO BE ABLE TO ANSWER QUESTIONS.
DOES THAT, DOES THEIR TIME STOP THEN? AND CAN THEY STILL USE THOSE TWO AND A HALF MINUTES TO ADDRESS A, A COUNCIL MEMBER'S, UH, QUESTION BEFORE BILLY RAY ANSWERS? I WILL SAY THAT, UH, I THINK THAT'S SOMETHING WE'D NEED TO EXPLORE.
I MEAN, I THINK THAT'S SOMETHING IF, IF YOU WANTED TO DO THAT, WE WOULD NEED TO DISPEL IT OUT.
UM, YOU'RE NOT ABLE TO YIELD YOUR TIME WHETHER THERE'S COUNCILS MEMBER OR THE PUBLIC.
WE'VE GOT A COUPLE OF BRIEFING MEMOS, UH, E AND F I DON'T KNOW IF ANYONE HAS ANY COMMENTS.
THE FIRST IS ON OFFICE RECONFIGURATION.
UM, YEAH, MY SUGGESTION ON THE OFFICE RECONFIGURATION BEFORE WE ADOPT THIS IS THAT WE LOOK AT, ESPECIALLY IF WE'RE GONNA MOVE FORWARD WITH THE, UM, C THE, THE CURRENT MAYOR AND DEPUTY MAYOR PROTE SPACES, THAT WE RE-LOOK AT ALL OF THAT AND POSSIBLY PUT FOUR OFFICES IN THERE INSTEAD OF TRYING TO CRAM 12 PEOPLE INTO SOMETHING THE SAME SIZE AS TWO.
UM, SO I'D LIKE TO LOOK AT THAT AND, AND I'M NOT SURE WHERE WE ARE WITH EVERYONE HAVING HIRED THEIR THIRD PERSON, SO IT MAY BIAS SOME MORE TIME CUZ NOT EVERYBODY IS UP TO FOUR PEOPLE IN THESE SPACES YET.
SO THAT'S JUST MY RECOMMENDATION.
SO IN READING THIS, AND THANK YOU, UM, WE'VE GOT MS. NIKKI CHRISTMAS, SO WELCOME TO THE, UH, MAYOR CITY COUNCIL OFFICE AS DIRECTOR.
UM, SO MY COUNT COMMENT WAS VERY MUCH THE SAME AROUND THIS, IS THAT THE, THE ILLUSTRATIONS THAT ARE GIVEN BY EBS, UH, ARE PRETTY MUCH WORKING WITH SOME EXISTING WALLS AND CONFIGURATIONS.
AND I WOULD LIKE TO SEE US START WITH A ZERO BASE SPACE PLAN AND WHETHER THAT'S INTERNAL OR UM, EXTERNAL, I'M
[01:30:01]
NOT SURE WHAT OUR CAPABILITIES ARE INTERNALLY OR IF WE HAVE THE ABILITY TO HAVE, YOU KNOW, SOMEONE FROM OUTSIDE COME IN AND JUST WHO DOESN'T HAVE ANY PRECONCEIVED NOTIONS, BUT WHO VERY MUCH WILL LISTEN TO ALL OF US ABOUT HOW WE OPERATE AND HOW OUR STAFF SHOULD FLOW AND MOVE.UH, SO MISS CHRISTMAS BRIEFLY BECAUSE WE'RE, UM, LIMITED ON TIME.
UM, IF, IF YOU CAN SHARE WITH US WHAT THE INTERNAL CAPABILITY MIGHT BE AROUND THAT.
MY NAME IS NIKKI CHRISTMAS, DIRECTOR OF MAYOR AND CITY COUNCIL OFFICE INTERIM DIRECTOR.
I WOULD LIKE TO SAY THAT, UM, I WILL BE WORKING WITH BUILDING SERVICES DEPARTMENT TO SEE ABOUT WHAT OUR INTERNAL OPTIONS ARE AND TO EXPLORE WHETHER OR NOT WE NEED TO GO OUT, UM, AND EXTERNALLY SEEK SOME ASSISTANCE WITH SPACE PLANNING.
AND I UNDERSTAND THERE'S ANOTHER PROJECT THAT THE MAYOR'S OFFICE RECONFIGURATION IS SOMETHING THAT'S ALSO IN PLAY.
AND SO WHAT I WOULD LIKE TO DO IS HAVE THE, THE WHOLE OF ALL OF THE, THE NEW SPACE THAT'S BEEN IDENTIFIED THAT WE ARE KIND OF PUTTING SOME OF OUR OFFICE MEMBERS INTO, AND THEN EVERYTHING, UM, IN, IN THE COUNCIL OFFICE, THE MAYOR'S OFFICE, AND BEYOND THE MAYOR PRO TEM AND DEPUTY MAYOR, PRO TEM, WHATEVER THE OUTLINE OF THAT FOOTPRINT IS THAT IS DOES NOT HAVE TO STAY, WOULD BE FAIR GAIN TO HAVE A SPACE PLAN THAT WOULD BE MORE FUNCTIONAL FOR THE STAFFING UP AND JUST IN GENERAL.
UH, ANY OTHER COMMENTS ON THAT? UM, OTHERWISE LET'S MOVE TO VISION ALIGNMENT, SESSION SUMMARY AND NEXT STEPS.
I SENT A MEMO OUT AND WANTED TO OFFER, WE COULD NOT HAVE A QUORUM, BUT, UM, I'VE GOT A CALL ON TUESDAY WITH, UH, THE, THE VENDOR THAT LED US THROUGH THAT SESSION TO TALK ABOUT NEXT STEPS.
BUT I'VE ALSO PUT OUT A REQUEST FOR, UM, ALL COUNCIL MEMBERS TO COME BACK WITH ANY OTHER THOUGHTS AROUND THE NEXT STEP THAT WE WANT TO TAKE WITH THIS.
SO, UM, JUST WANTED TO OFFER THAT UP IF ANYONE WANTS TO SIT IN ON THAT WITH ME.
HOW'S DO I WAS GONNA LET YOU, I'M FINISHED.
NO, I WOULD LIKE TO AS WELL, BUT I, I WANTED TO JUST MAKE, UH, UM, A, A RECOMMENDATION ON, SINCE YOU WE'VE GOTTEN WHAT THEY PREPARED AND YOU'VE GIVEN FEEDBACK HERE INSTEAD OF MISS CHRISTMAS, BRINGING A MORE ROBUST, COMPREHENSIVE LOOK AT, AT WHAT THE OPTIONS ARE.
BACK TO COMMITTEE AND THEN BACK TO, CUZ I KNOW WE'RE GONNA WANT THE FULL BODY PROBABLY TO WEIGH IN ON THAT.
COULD WE GO TO A FULL COUNSEL BRIEFING FOR THAT DISCUSSION? SURE.
AND I THINK THE, THE FIRST OPTION SHE WAS TALKING ABOUT IS EXPLORING WHETHER WE EVEN HAVE THAT CAPABILITY INTERNALLY TO DO THAT.
SO I, I WOULD START WITH THAT, HEAR FROM HER, AND THEN TAKE THAT NEXT STEP TO, TO PUT IT OUT BEFORE COUNSEL IN A BRIEFING.
UH, IF THERE IS NO OTHER BUSINESS THEN UH, WE ARE ADJOURNED AT 1242.