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OPPORTUNITY FUND

[00:00:01]

BOARD RETREAT FIRST.

BOARD RETREAT

[South Dallas Fair Park Opportunity Fund Board Meeting on May 13, 2023.]

TO ORDER.

IT IS SEVENTH MAY 13TH.

THE US JOHNSON PRESENT.

MR. MARQUEZ BROOKS PRESENT.

EVERYONE HAS RESIGNED, UM, FOR DISTRICT NINE.

SO WE'LL BE GETTING SOMEONE NEW ON THAT SPOT.

MR. MAY IS ABSENT.

PRESENT.

PRESENT.

ALL RIGHT.

WE HAVE FORUM FOR, UM, REAL QUICK.

CAUSE THIS IS THE FIRST TIME EVERYBODY'S BEEN TOGETHER AND THEY SEE EACH OTHER IN PERSON.

UH, WHAT WE'RE GONNA DO IS A PROGRAM REALLY QUICKLY.

UH, JUST ASK YOUR NAME, UH, WHAT DISTRICT YOU'RE FROM, YOUR COUNCIL MEMBER IS, AND, UH, WHAT YOU FOR LIVING.

AND WE'LL JUST GO THROUGH.

SO UP THE NAME.

THANKS FIRST.

SO NAME, LITTLE SOFTER.

RIGHT? AND I'M A, I'M IN STATE.

I DO SEVERAL THINGS.

SO I REAL ESTATE BROKER, MANAGE BROKERAGE AGENT, AGENT AND ESTATE TEAM.

SO I'M ONCE THEY DESTINY'S ALSO A NEW MOM.

Y'ALL GUYS, I IF YOU GUYS THAT OR BRAND NEW MOM WE'RE YEAH.

MY NAME IS, I ACTUALLY RESIDE IN DISTRICT GROVE SOUTHEAST TO BE, BUT I REPRESEN WORKS HABITAT.

OH, OKAY.

MS. I WORKED REPRESENT DISTRICT COUNCIL PERSON AND I WORKED IN COMPLIANCE WORK.

UM, AND THAT'S ABOUT ONE.

I'M SON SMITH.

I'M DISTRICT THREE.

CASEY THOMAS WAS GETTING READY TO GET OUT.

IT'S SOMEONE ELSE IN.

I'M A PARALEGAL.

I'VE BEEN DOING THIS OVER 30 YEARS.

NICE.

I'M ERIN PEEVE.

AM DISTRICT 14.

UH, I'M AN ARCHITECT AND I WORK AT HCS AND I KNOW THAT WE'RE DOING WORK WITH MULTIPLE PEOPLE IN THIS ROOM, WHICH MAKES ME REALLY EXCITED.

TRENT, DISTRICT ROYAL, UM, HEALTHCARE CONSULTING, MERGER ACQUISITIONS, LEAN JOHNSON, DISTRICT 15.

UH, UH, MAYOR JOHNSON.

UH, MY DAY JOB IS ESTATE DEVELOPMENT.

I DISTRICT, UH, INVESTMENT BANKING.

MY, I'M IN DISTRICT FOUR.

UM, I'M AN ENGINEER, A REAL ESTATE AGENT BROKER.

I ALSO, UH, LIFE COACHING AND A BUNCH OF STUFF, SO I MYSELF LOVE IT.

I AM .

GOOD MORNING.

MORNING.

I'M, UH, URBAN DESIGNER AND I WAS, BECAUSE WE HAVE SO MANY REAL ESTATE PROFESSIONALS IN THE GROUP, I WILL TALK A LITTLE BIT MORE ABOUT THAT.

AND, UH, I'M HAPPY TO SIT ON THE OPPORTUNITY FUND OF GRANT YOUTH COMMITTEE.

REGINA VE THE CITY OF DALLAS.

I'VE BEEN WITH THE CITY FOR ABOUT 18 YEARS NOW.

NEW TO THE SMALL BUSINESS FOR THE PAST TWO YEARS.

UM, SOME PEOPLE IN REMAIN KNOW ME WAS AFRICA LIAISON FROM MANY, MANY YEARS.

THE, THE FIRST 15 YEARS, SIX YEARS, 10 YEARS OF ME BEING AT THE CITY.

THAT WAS WHAT I CAME TO THE CITY TO DO, UM, TO WORK WITH OUR E B FIVE PROGRAM.

BUT

[00:05:01]

NOW I'M OUT NOW THE FORD LIAISON FOR THE SOUTH DALLAS PARK PARK OPPORTUNITY FUND AND ALL THE OTHER 5,336 THINGS THAT I DO FOR THE SMALL BUSINESS CENTER.

, I'M NOT SUPPOSED TO FOLLOW THAT, THE PROGRAM ADMINISTRATOR FOR AND TODAY TWO.

NICE.

I'M, I'M DIRECTOR.

APPRECIATE EVERYBODY.

THANK YOU ALL FOR TO BE HERE.

IT'S GREAT TO SPEAK EVERY TYPE OF PERSON, UH, FOR THE FIRST TIME.

YOU CAN PUT A NAME IN YOUR FACE AND NOT JUST, UH, HAVE EVERYBODY ZOOMING IN ON, ON, ON THE, UH, ON THE CALL SAYING SO, UH, APPRECIATE THAT.

APPRECIATE THANKS FOR ALL TODAY SPEAK, APPRECIATE YOUR TIME COMING IN AS WELL.

UH, AND SO THAT WE'LL MOVE ON.

AGENDA, WHICH IS THE APPROVAL OF MINUTES.

SHOULD, UH, THERE ARE NO OBJECTIONS OR CHANGES TO THAT.

MOTION TO APPROVE.

MOTION TO APPROVE MOTION.

SECOND.

SECOND.

UH, WE HAVE, UM, I'M SORRY, WHO IS ALL IN FAVOR? AYE.

AYE.

ANY OPPOSED? ADMITTED, APPROVED.

THANK VERY MUCH.

UH, MR. REGINA.

UH, WE HAVE SENATOR WILL BE SPEAKING AND DENNIS COLEMAN WILL BE SPEAKING.

OKAY.

UH, DO WE SWAP IN, UH, OR LATER? YEAH, YEAH, WE, YEAH, WE WOULD DO THAT AFTER THE OK.

OK.

SO WE'LL MOVE ON NUMBER FIVE.

UH, WHICH IS RESPONSIBILITY? BOTH RESPONSIBILITIES.

OKAY.

SO EVERYONE SHOULD HAVE GOTTEN THE NO, THAT'S, YEAH.

A PORTION OF IT.

YES.

THAT'S A PORTION OF CHRISTIAN, YOU PASS ME ONE.

I DON'T, I JUST SAT IN A WEIRD SPOT SO THERE'S NOTHING HERE ON THE DESK.

MAYBE SOMEBODY HAS A COUPLE OF COPIES.

YEAH, I'LL SEE IF SOMEBODY HAVE COPIES.

SO IS CAN YOU CHECK YOUR DESK TO SEE IF YOU HAVE TWO COPIES? ANYWAY, HERE WE GO.

SO IF, IF QUITE EXTENSIVE AND, AND WE DON'T REALLY HA, I I WANT YOU, I WANTED YOU GUYS TO HAVE IT JUST TO GO OVER IT FOR REFERENCE.

CAUSE AND I WANT, I'M GONNA SHOW YOU HOW TO GET TO IT ONLINE BECAUSE THERE'S A LOT OF DIFFERENT CLICK, CLICK CLICKS THAT YOU CAN GO AND GET ADDITIONAL INFORMATION FOR, UH, ROLES AND RESPONSIBILITIES.

BUT SOME OF WHAT IT IS TALKING ABOUT IS JUST SAYING THE BOARD MEMBERS REALLY NEED TO BE ENGAGED AND THE, ON THE BOARDS THAT THEY ARE SITTING ON THE BOARD MEMBERS REALLY NEED TO BE ENGAGED IN SOME CAPACITIES OR LIVING IN THE COMMUNITY, HAVE BUSINESS IN THE COMMUNITY, HAVE TIES TO THE COMMUNITY, AND NOT JUST BE SITTING ON THE BOARD.

AND THAT, THAT WAS THE MAIN PORTION THAT WE'RE GETTING FROM THE BOARDS AND COMMISSIONS, UH, THE MEETINGS THAT I'M HAVING TO BE IN THESE DAYS.

THAT'S, THAT'S WHAT WE'RE, THEY'RE SAYING THEY REALLY WANT BOARD MEMBERS TO BE MORE ENGAGED AND, AND FOR THE FUTURE.

UM, I, I THINK WE NEED, I BRING ANN AND DENNIS TO TALK A LITTLE BIT MORE ABOUT THE, THE, THIS COMMUNITY FOR THOSE WHO REALLY DON'T HAVE, UM, THE TIES THAT WE NEED TO HAVE.

AND HOPEFULLY WE CAN DO A, A TOUR AT SOME POINT FOR ONE OF OUR, UH, MEETING MEETINGS OR SOMETHING SO THAT EVERYBODY CAN JUST GET MORE INTIMATELY ENGAGED WITH WHAT'S GOING ON IN THE COMMUNITY.

OKAY.

AND THAT'S REALLY ALL I HAVE TO SAY, THAT, THAT THAT IS AN EXTENSIVE DOCUMENT OF,

[00:10:01]

OF RULES AND WE LIKE TO WRITE.

SO THAT'S, THAT'S JUST THE PART THAT WE NEED TO KNOW FOR RIGHT NOW.

ALRIGHT, THANK YOU CHAIR.

QUESTION.

UM, IS THERE A PROCESS THAT COMMISSION PERMISSIONS, LIKE, OR SOMETHING TELLS YOU IS THAT YOU, AS CLOSE TO AS YOU ARE COMING ON THE BOARD, THERE'S INDIVIDUAL ATIONS BOARD MEMBERS, ESPECIALLY SPECIFICALLY ON THE BOARD THAT YOU WERE APPOINTED TO.

SO BEING PART OF THE ORIENTATION HERE, SPECIFICALLY HERE, IF YOU WOULD SEE FOR THE SOUTH TEMPLE, SOUTH DALLAS FAIR PARK OPPORTUNITY FUND BOARD GIVING SPECIFIC, UH, QUALIFICATION SUPPORT IS A BOARD THAT CURRENTLY RESIDENT REPRESENTATIVE, THE CIVIC, THE, UM, ALL IN THE AREA INVOLVED ON SOUTH GAIR PARK QUALIFICATIONS DON'T.

AND SO THOSE ARE THE THINGS THAT, UM, PRIOR ACCEPT THOSE QUALIFICATIONS.

CAUSE WHAT HAPPENS WITH THE COMMUNITY OF THE SOUTH DALLAS BEAR PARK, UM, COMMUNITY WILL ASK FOR RECORDS, WHAT ARE THE QUALIFICATIONS OF OUR BOARD MEMBERS? AND SO THAT IS ONE OF THE REASONS THAT WHEN WE START TO LOOK AT THE MAKEUP OF THIS BOARD AND TO BE ABLE TO LOOK AT YOUR QUALIFICATIONS, THE REASONS THAT WE WANNA START TO MAKE SURE THAT YOU ARE ACTIVELY, IF YOU DON'T LIVE WITHIN THE COMMUNITY, YOU HAVE A BUSINESS WITHIN THE COMMUNITY, YOU'RE NOT ACTIVELY INVOLVED IN THIS COMMUNITY, THEN WE WANT TO START TO INITIATE BOARD MEETINGS, ACTIVITIES, ALL OF THOSE THINGS SO THAT YOU CAN SHOW WHY YOU ARE THIS, NOT TO SPEAK 20 TO A BOARD OF COMMISSIONS, BUT THOSE QUALIFICATIONS AND DOES RIGHT.

HAVE THE RIGHT TO ASK THE OPEN RECORDS AND THE QUALIFICATIONS OF THIS BOARD.

SO YES, YOU ARE CORRECT, YOU, THAT'S PART OF THE ORIENTATION ATION, BUT I UNDERSTAND THAT IT'S NOT ALWAYS, IT DOESN'T ALWAYS HAPPEN.

SO IT'S MY QUESTION ACCOUNT, IS IT ACCOUNT MEMBERS COMMISSIONS, UM, THAT WORKS WITH PART OF THAT? AND THAT'S, GINA IS A LIAISON BETWEEN THE BOARD COMMISSIONS AND THIS BOARD.

SO SHE'LL BE TAKING BACK THINGS THAT ARE COMING FROM THE RETREAT AND ENSURING THAT WE DOCUMENT ALL OF THAT.

OF COURSE, THOSE THINGS WILL BE APPROVED BY THE CHAIR, UM, PRIOR TO SUBMITTING THAT FOR CLARITY, SO THAT AS WE MOVE FORWARD, IF THERE ARE SOME HOLES IN THE PROCESS, THEN WE CAN KIND OF CLOSE THOSE HOLES.

AND THERE HAD BEEN A LOT OF HOLES.

THAT'S WHY WE'RE IN THE MIDDLE OF A MAJOR AUDIT, UM, BOARD AND COMMISSIONS IN THE MIDDLE OF A MAJOR AUDIT FOR A LOT OF TIME THINGS THAT HAVE NOT BEEN HAPPENING.

AND THAT'S ONE OF THE REASONS THAT WE JUST NEEDED TO HAVE THIS CONVERSATION.

AND SO DID, I'M JUST CURIOUS WHO WAS, I'M SORRY.

NO, I'M GONNA LET YOU FINISH YOUR QUESTION.

I'M SORRY.

OKAY.

I WAS JUST GONNA KNOW, DID EVERYONE GO THROUGH, I KNOW YOU HAD TO SIGN THINGS TO SAY YOU WERE GONNA BE ON THE BOARD AND EVERYTHING, BUT DID, WAS THERE ANY KIND OF ORIENTATION? YES.

NO.

WELL IT WAS, IT WAS KINDA, I REMEMBER, OKAY, C CHRISTIAN, YOU ONE OF THE NEWEST MEMBERS, MAYBE IT JUST DIDN'T HAPPEN.

UM, AND UNFORTUNATELY HERE, RIGHT? SO I'M ALSO, WE'RE GONNA STUFF DONE.

AND SO, UM, I LOVE THAT.

AND AGAIN, MIND MORE COME BACK TO YOU HANDLE IT OR AT THIS POINT, RIGHT TIME.

SO, SO, OKAY.

THAT IS ONE OF THE REASONS THAT WE'VE BEEN TRYING TO, UH, HAVE A RETREAT SO THAT WE CAN HEAR ALL OF THESE THINGS.

AND ALSO

[00:15:01]

THAT YOU'LL BE FAMILIAR WITH ALL THE PROCESSES AND THE PROCEDURES, UH, BOARDS AND CONDITIONS.

SO MR. HERE WILL BE BE WRITING OUT THESE THINGS, GETTING WITH THE CHAIR ABOUT HOW DO WE CLOSE THESE LOOPS AS WE ARE BRINGING ON, UM, TO FILL THOSE SEATS THAT ARE CURRENTLY VACANT.

SO AS BOARD COUNCIL DO SEEM TO THINK THAT THERE MAY BE SOME CONFLICT, OR IN OTHER WORDS, AND I'VE ALWAYS WORKED AROUND ATKINS REPRESENTATIVE, TAKE INTO CONSIDERATION 15 BOARD SEATS, UM, THE, UM, ON ALL BOARDS AND COMMISSIONS, THE MAYOR NAMES THE CHAIR OF THAT BOARD.

MAKEUPS ARE DIFFERENT.

SOME BOARDS HAVE VICE CHAIRS, SOME BOARDS DO NOT, THIS BOARD DOES NOT.

UM, THAT'S, THAT'S THE PRIVY.

AND SO, UM, THIS IS A 15 DISTRICT C FOUR, BUT BASED ON YOU BEING REPRESENTING, UH, COUNCIL MEMBER ATKINS IN DISTRICT A, YOU WERE TAKING CONSIDERATION THESE APPLICATIONS.

SO HE'S NOT JUST LOOKING AT YOU, HE'S LOOKING AT OTHER PEOPLE.

SO BASED ON YOUR INFORMATION THAT YOU SAID, HEY, I HAVE, I'VE BEEN INVOLVED IN SOUTH DALLAS FAIR PARK AREA FOR A NUMBER OF YEARS THAT THEN MEETS ON QUALIFICATIONS AT THIS.

OKAY.

IF YOU HAVE A BUSINESS OR JUST ENGAGED.

NO, I WAS JUST GONNA SAY, I MEAN, I DON'T KNOW ABOUT YOU GUYS, BUT WHEN I TALKED TO MY COUNCIL MEMBER, IT WAS VERY IMPORTANT TO THEM THAT I'VE MET THIS YES, FINE.

YES.

GOING FORWARD AND A NEW EXACTLY.

YEAH.

BUT THEN I WAS, OH, SORRY.

I JUST REMEMBER MY QUESTION.

IT WAS LIKE, WHEN PEOPLE COME TO YOU GUYS TO AUDIT, I DON'T KNOW THAT I'VE SHARED WITH YOU ALL MICHAEL.

YOU KNOW WHAT I MEAN? LIKE, HOW DO YOU, LIKE, DO YOU HAVE RECORDS OR WHAT DO YOU IT WOULD BE SHARED WITH ME.

IT WOULD BE SHARED WITH, I THINK THIS IS THE CITY SECRETARY'S OFFICE PARISH OR WHOEVER SIGNS THOSE GET YOU SIGNED IN.

YEAH.

WE JUST GET TOLD THIS IS YOUR NEW BOARD MEMBER OKAY.

FOR THAT DISTRICT.

I JUST, YES.

AND SO THEN IT'S OUR RESPONSIBILITY THAT THEN WE ARE AWARE THAT THEY HAVE BEEN VERIFIED ALL OF THE QUALIFICATIONS.

YEAH.

AND THAT'S HOW THAT IS, THAT'S NOT OUR RESPONSIBILITY.

THAT'S CITY SECRETARY'S RESPONSIBILITY.

THAT THEN VERIFIES ALL OF THAT INFORMATION NOT TO CHAIR RESPONSIBILITY TO VERIFY THAT IT IS THE CITY SECRETARY.

ONCE THAT IS OFFICIALLY DONE, THEN YOU ARE DEEMED BASED ON THE BOARD.

THAT'S PART OF THE ORIENTATION, IS PART OF ALL OF THOSE, THOSE THINGS.

SO WHAT WE WANT TO MAKE SURE OF IS THAT, THAT PART ABOUT BEING ACTIVELY ENGAGED YEAH.

IN THE COMMUNITY AND MAKING SURE THAT WE WANNA MAKE SURE THAT, THAT THERE'S, THAT YOU ARE PROVIDING OPPORTUNITY TO BE ABLE TO DO SO.

YEAH.

AWESOME.

THANKS.

GET ON THE BOARD.

BUT ANYBODY CHECKING THOSE RECORDS, LIKE EVERY TWO YEARS, AND I WILL TELL YOU WITH THESE BEING TWO YEAR TERMS, OKAY, THESE BEING TWO YEAR TERMS, EACH COUNCIL PERSON HAS THE RIGHT TO COME BACK IN AND WE REAPPOINT.

SO AT THAT POINT IN TIME, THOSE PERSON SHOULD BE ASKED, UM, WHEN YOU ATTEND, YOUR TERM IS UP, THEY SHOULD, THEY SHOULD BE ABLE TO ASK, THERE SHOULD BE A, AN ASK ABOUT HAVE YOU BEEN ACTIVELY INVOLVED IF YOU DON'T LIVE IN THE COMMUNITY, DO YOU KNOW, YOU KNOW, ARE YOU NO LONGER WHO KNOW THAT OF COURSE FOR THINGS THAT IN THE ANNUAL REPORT THAT THE CHAIR PUTS TOGETHER AND THE GROUP THE BOARD SEES AS PART OF THAT, THEN THERE ARE ACTIVITIES THAT ARE PROBABLY LISTED IN THERE THAT THE BOARD PARTICIPATES IN.

AND SO THAT WOULD BE A GREAT OPPORTUNITY OF THAT INFORMATION BEING SHARED WITH YOUR COUNCIL MEMBER.

AND, AND REGARDING THE, UM, ANNUAL REPORT, MR. CHAIR, IT'S SOMETHING THAT I LEARNED FROM ONE OF OUR LAST MEETINGS.

UM, THE BOARD MEMBERS ARE SUPPOSED TO GET NEW INFORMATION.

THEY'RE SUPPOSED TO SUBMIT WHATEVER THEY WANT INTO THE REPORT AS WELL DO.

SO

[00:20:01]

YOU GUYS, WHEN IT GETS CLOSE TO ANNUAL REPORT TIME, AND I'LL DO A BETTER JOB ABOUT LETTING EVERYBODY KNOW THESE THINGS, I'M JUST FINDING OUT TOO, UM, I'LL LET YOU KNOW WHEN YOU NEED TO START GETTING INFORMATION TO THE CHAIR OR ANY INPUT THAT YOU WOULD LIKE TO HAVE AS FAR AS ANNUAL REPORT IS CONCERNED FOR THE BOARD.

THANK YOU.

AND ALSO, JUST SO YOU KNOW, THE TERMS ARE EVERY OCTOBER, EVERY ODD YEAR.

AND I'M NOT EVEN SURE HOW THAT WORKS OUT, BUT THAT'S HOW THAT SUPPOSED TO BE.

THIS RIGHT HERE, VERY CLEARLY, EACH MEMBER SHALL BE APPOINTED FOR A TWO YEAR TERM, BEGINNING ON OCTOBER, ONE OF EACH ODD NUMBERED YEAR.

THIS IS 2023.

IT IS AN ODD NUMBER.

MM-HMM.

YEAR.

MM-HMM.

.

OKAY.

ANY MORE QUESTIONS ON THAT? OKAY, MORE QUESTIONS.

HEARING NONE.

SO WE'LL MOVE ON.

NEXT.

AGENDA ITEM, AGENDA ITEM NUMBER.

IS THAT PART? UH, NUMBER SIX.

MR. JAN OR PLEASE, BRADY? NO, NO.

BRADY'S GONNA ACTUALLY SPEAK ABOUT ROBERT'S RULE.

OKAY.

OKAY.

SO WE'LL MOVE ON TO SIXTH ABOUT THE, ARE YOU THERE? I'M NOT SEEING HIM AGAIN.

YES, I'M HERE.

CAN YOU HEAR ME THERE? HOLD ON.

HELLO, BRADY? YES.

I'M SHARING MY, ABOUT TO SHARE MY SCREEN.

UM, I HAVE A PRESENTATION AND I'M PRESENTING THE FIRST HALF AND THEN HANNAH WILL BE PRESENTING THE SECOND HALF.

OKAY.

LET ME SHARE, CAN YOU JUST, CAN YOU JUST SHARE YOUR HOW WOULD ALLOW YOU TO SHARE? YES.

CAN YOU SEE MY SCREEN? THERE YOU GO.

PERFECT.

OKAY.

CAN EVERYONE SEE? YES, YES.

YES.

OKAY.

WELL, GOOD MORNING EVERYONE.

UM, FOR THOSE OF YOU WHO, UM, COME TO THE MONDAY NIGHT MEETINGS ONCE A MONTH, MY NAME IS BRADY FLANNERY.

I'M WITH THE ASSISTANT OF CITY.

I'M WITH THE CITY OF DALLAS.

I'M AN ASSISTANT CITY ATTORNEY.

AND, UM, I'LL BE PRESENTING ON THE TEXAS OPEN MEETINGS ACT.

AND THEN HANNAH, ABOUT HALFWAY THROUGH, WE'LL BE PRESENTING ON ROBERT'S RULES OF ORDER.

AND WE'LL TAKE QUESTIONS AT THE END AND, UM, SEE WHAT WE CAN ACCOMPLISH THIS MORNING.

SO, UM, BEFORE WE GET STARTED, UH, JUST SOME BASICS ABOUT THE SOUTH DALLAS FAIR PARK OPPORTUNITY FUND IS, THAT WAS FORMED UNDER ARTICLE 14 OF THE DALLAS CHARTER.

UM, AND IT IS GOVERNED UNDER RULE THE RULES IN CHAPTER EIGHT AND THE ETHICS RULES AND 12 A AND, UM, THOSE ARE, THOSE ARE IMPORTANT.

IF YOU HAVEN'T LOOKED AT THOSE IN THE CITY CODE, UM, THAT'S CHAPTER EIGHT AND 12 A.

THOSE ARE REALLY IMPORTANT AS THIS BOARD IS GOVERNED BY THOSE RULES AND, UM, ETHICS RULES.

AND, UM, ADDITIONALLY, THIS BOARD MUST COMPLY WITH STATE LAW AND ROBERT'S RULES OF ORDER.

SO JUST TO BEGIN, A QUICK SUMMARY OF THE ROLE OF THE CHAIR.

UH, THE ROLE OF THE CHAIR, UM, IS TO SET THE AGENDA IN CONSULTATION WITH STAFF AND THE CITY ATTORNEY'S OFFICE, UH, PROVIDE LEADERSHIP AND ENSURE THE RIGHTS OF ALL MEMBERS ARE MAINTAINED, HELP ENSURE MEETINGS RUN SMOOTHLY AND EFFICIENTLY, AND ENSURE THAT THE MEETING IS CONDUCTED IN ACCORDANCE WITH THE CITY CODE, TEXAS MEETING, TEXAS OPEN MEETINGS ACT, AND OTHER LAW.

SO, FOR EXAMPLE, A, UH, FOR EVERY, INCLUDING THIS MEETING, UM, BECAUSE IT IS A GATHERING OF, UH, QUORUM, WE HAVE A POSTED AGENDA ON THE CITY WEBSITE AND THERE IS A LINK FOR ANYONE TO JOIN VIA HYBRID, UM, AND THEY CAN FOLLOW ALONG.

AND THAT'S ALSO IMPORTANT WHY WE ALSO, THE CITY ATTORNEY'S OFFICE REVIEWS THE AGENDA TO ENSURE THAT IT COMPLIES WITH THE TEXAS OPEN MEETINGS ACT.

AND I'M SURE EVERYONE KNOWS THIS, BUT IT'S VERY IMPORTANT TO, UH, DISCUSS THIS.

QUORUM IS THE MINIMUM NUMBER OF MEMBERS NEEDED TO OFFICIALLY CONDUCT BUSINESS, AND IT MAY BE SET BY ORDINANCE RESOLUTION OR BYLAWS.

AND IF THERE IS NO STATEMENT ON QUORUM, IT IS THE MAJORITY OF THE APPOINTED MEMBERS CURRENTLY SERVING.

AND THAT LAST BIT IS IMPORTANT, AS I BELIEVE, I'M NOT POSITIVE, BUT I BELIEVE RECENTLY, UM, MAYBE SHORT ONE MEMBER.

AND THAT'S WHY OUR QUORUM CHANGES, UM, DUE TO THAT ISSUE, UH, ONTO THE AGENDA.

SO THE AGENDA SETS FORTH THE ORDER OF BUSINESS, AS WE'VE SEEN THUS FAR IN THE MEETING TODAY, AND IT MUST COMPLY WITH THE TEXAS OPEN MEETINGS ACT.

AND, UH, IT MUST BE POSTED AT LEAST 72 HOURS PRIOR TO THE MEETING.

SO,

[00:25:01]

UM, THE MAIN POINT WITH THE, UH, AGENDA IS THAT IF SOMEONE FROM THE OUTSIDE A COMPLETE, SOMEONE WHO DOESN'T REALLY KNOW WHAT THIS COMMISSION DOES, WANTS TO BE ENGAGED WITH THE COMMUNITY AND THE, AND THIS BOARD, THEY CAN LOOK AT THE AGENDA AND KNOW WHAT'S GOING ON.

THEY CAN UNDERSTAND WHAT IT'S ABOUT, WHAT THAT ACTUAL POINT ON THE AGENDA WILL BE DISCUSSING.

SO, UM, THAT'S ALSO, THAT'S VERY IMPORTANT TO KEEP IN MIND WHEN, UM, CREATING THE AGENDA AND THEN ALSO POSTING THE AGENDA.

UM, GENERALLY FIRST ORDER OF BUSINESS IS ADOPTING THE MINUTES, WHICH WE SAW TODAY.

AND EVERY, EVERY TIME WE HAVE A MEETING, WE SEE THAT.

AND THEN THE PUBLIC SPEAKERS ARE ALLOWED TO SPEAK ON POSTED AGENDA ITEMS, AND THAT'S IMPORTANT AS THEY CAN.

SOMEONE CAN'T COME AND JUST AIR THEIR GRIEVANCES OR COMPLAIN ABOUT SOMETHING, IT HAS TO BE ON THE AGENDA.

AND THEY CAN ONLY SPEAK ABOUT SOMETHING THAT IS POSTED ON THAT AGENDA, WHICH IS WHY IT'S POSTED AT LEAST 72 HOURS PRIOR TO THE MEETING.

SO THEY HAVE NOTICED TO REVIEW THE AGENDA, TO KNOW WHAT THEY'RE PERMITTED TO SPEAK ABOUT.

AND THEN NEXT IS, UM, YOU SEE MATTERS LISTED ON THE AGENDA, FOLLOWED BY STAFF COMMITTEE REPORTS, THAT SORT OF THING.

AND THAT'S EXACTLY WHAT WE SEE ON THE AGENDA TODAY.

SO JUST SOME BASICS ABOUT THE TEXAS OPEN MEETINGS RULE.

UH, THIS IS FROM TEXAS GOVERNMENT CODE CODE 5 51 0.002.

EVERY REGULAR SPECIAL, OR CALLED MEETING OR SESSION OF EVERY GOVERNMENTAL BODY SHALL BE OPEN TO THE PUBLIC.

UH, THIS IS OF COURSE, IMPORTANT TO CREATE TRANSPARENCY, UM, SO THAT THERE AREN'T ANY BACKROOM DEALS WHERE THE COMMUNITY IS NOT INVOLVED OR CAN'T SEE WHAT'S HAPPENING, WHAT'S OCCURRING.

UH, THE REQUIREMENTS UNDER THE TOMA, TEXAS OPEN MEETINGS ACT ARE MANDATORY FOR EVERY GOVERNMENTAL BODY.

THIS SUPPLIES, UM, STATE AND LOCAL, UM, WHETHER IT'S A WATER BOARD OR IT IS CITY COUNCIL OR, UH, STATE LEVEL, UM, CONGRESSIONAL COMMITTEE, ALL ARE GOVERNED BY THE TEXAS OPEN MEETINGS RULE.

AND THE PUBLIC HAS A STATUTORY RIGHT TO OBSERVE ITS GOVERNMENT IN ACTION.

NOW, WHAT IS A MEETING? NOW THIS MAY SEEM A BIT, UM, REDUNDANT OR KIND OF WHY ARE WE ASKING WHAT IS A MEETING? WELL, UM, WE HAVE TO DECIDE WHAT A MEETING IS IN ORDER TO SEE IF IT'S GOVERNED BY THE TEXAS OPEN MEETINGS ACT.

SO A MEETING IS A DELIBERATION BETWEEN A QUORUM OF A GOVERNMENTAL BODY OR BETWEEN A QUORUM OF A GOVERNMENTAL BODY AND ANOTHER PERSON DURING WHICH PUBLIC BUSINESS OR PUBLIC POLICY OVER WHICH THE BODY HAS SUPERVISION OR CONTROL IS DISCUSSED OR CONSIDERED, OR DURING WHICH THE GOVERNMENTAL BODY TAKES FORMAL ACTION.

SO, UM, THE TERM DOES NOT INCLUDE THE GATHERING OF A QUORUM, OF A GOVERNMENTAL BODY AT A SOCIAL FUNCTION UNRELATED TO THE PUBLIC BUSINESS THAT IS CONDUCTED BY THE BODY, THE ATTENDANCE BY A QUORUM OF A GOVERNMENTAL BODY AT A REGIONAL STATE, NATIONAL, OR, UH, OR NATIONAL CONVENTION OR WORKSHOP COM CEREMONIAL EVENT OR PRESS CONFERENCE OR THE ATTENDANCE BY A QUORUM OF A GOVERNMENTAL BODY AT A CANDIDATE FORUM, APPEARANCE OR DEBATE TO INFORM THE ELECTORATE IF FORMAL ACTION IS NOT TAKEN.

AND ANY DISCUSSION OF PUBLIC BUSINESS IS INCIDENTAL TO THE SOCIAL FUNCTION CONVENTION WORKSHOP, CEREMONIAL EVENT, PRESS CONFERENCE FORUM, APPEARANCE OR DEBATE.

SO THAT'S WHY THIS IS A PUBLIC MEETING TODAY, BECAUSE WE ARE CONDUCTING OFFICIAL BUSINESS, WE ARE DISCUSSING, UH, THE INTENTIONS OF THE BOARD AND GETTING AN UPDATE ON VARIOUS ITEMS THAT THE BOARD IS COVERING.

SO THAT IS WHY TODAY, EVEN THOUGH IT IS A WORKSHOP, IT IS A PUBLIC MEETING.

NOW, UM, MANY OF YOU ARE PROBABLY THINKING A PUBLIC MEETING INCLUDES WHAT WE'RE DOING TODAY OR WHAT WE DO ONCE A MONTH ON MONDAY NIGHTS.

UM, A PUBLIC MEETING CAN ALSO BE, UM, AS YOU SEE, UH, THE FOURTH BULLET, A REPLY ALL.

SO IF, UM, REGINA SENDS OUT THE EMAIL ASKING A QUESTION AND SOMEONE REPLIES ALL, AND THE QUESTION IS RELATED TO THE BUSINESS OF THE BOARD AND NOT, UM, WOULD EVERYONE LIKE DINNER TO BE PROVIDED AT THE MEETING? THAT WOULD NOT BE PUBLIC BUSINESS.

BUT IF THE QUESTION WERE, UH, CAN YOU PLEASE, UH, OPINE, IF YOU WOULD LIKE TO ADD ANYTHING ELSE TO THE AGENDA, THEN THAT WOULD BE CONDUCTING OFFICIAL BUSINESS OF THE CITY.

SO IF YOU APPLY ALL THAT FORMS A QUORUM, AND THAT WOULD BE A MEETING UNDER THE PUBLIC, UH, TEXAS OPEN MEETINGS ACT.

THAT'S SOMETHING TO KEEP IN MIND, UM, WHEN SENDING OUT AN EMAIL TO EVERYONE TO NOT REPLY ALL AND TO ONLY REPLY TO THE PERSON INVOLVED.

AND THEN, UM, IT CAN ALSO INCLUDE, UM, EMAIL, SO NOT JUST SPOKEN WORDS AS I JUST DESCRIBED, BUT

[00:30:01]

FOR EXAMPLE, IF, LET'S SAY TWO OR THREE OF YOU MEET IN A COFFEE SHOP TO DISCUSS SOMETHING GOING ON WITH THE BOARD, AND THEN, UH, ONE OF YOU GOES TO ANOTHER GROUP OF PEOPLE ON THE BOARD, BOARD MEMBERS AND SAYS, YES, WE SPOKE ABOUT THIS ITEM AND WE PLAN TO APPROVE, UM, THEIR APPLICATION.

AND YOU GO, AND THE THE GROUP THAT YOU SPEAK TO HAS TWO OR THREE PEOPLE, THAT RIGHT THERE COULD FORM A QUORUM, EVEN THOUGH IT'S NOT OCCURRING AT THE SAME TIME.

IT'S WHAT'S CALLED A WALKING QUORUM.

SO YOU ARE CREATING A QUORUM, UM, THAT'S DELAYED, BUT IT'S STILL A QUORUM.

SO YOU HAVE TO BE CAREFUL WITH THAT AS WELL.

UM, NOW, UM, YES, YEAH, SO THAT'S SOMETHING I'M GONNA KEEP IN MIND.

AND I JUST COVERED THIS, THE WALKING QUORUM.

UM, OTHER EXAMPLES WOULD BE CONDUCTING SECRET DELIBERATIONS, VOTING OVER A TELEPHONE OR DELIBERATING THROUGH A SERIES OF CLOSED MEETINGS OF MEMBERS OF LESS A QUORUM.

AND THAT'S WHAT I JUST DESCRIBED.

NOTICE REQUIREMENTS.

UH, JUST A SUMMARY OF THIS, AGAIN, THE ACT REQUIRES WRITTEN NOTICE OF ALL MEETINGS.

THE ACT PROVIDES.

A GOVERNMENTAL BODY SHALL GIVE WRITTEN NOTICE OF THE DATE, HOUR, PLACE AND SUBJECT AT EACH MEETING HELD BY THE GOVERNMENTAL BODY.

NOTICE MUST BE GIVEN AT LEAST 72 HOURS BEFORE A MEETING AND PLACED ON THE CITY'S PHYSICAL OR ELECTRONIC BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC WITHIN CITY HALL.

IF THE GOVERNMENTAL ENTITY MAINTAINS A WEBSITE, WHICH WE DO NOTICE MUST ALSO BE POSTED ON THE WEBSITE, NOTICE IS REQUIRED TO BE READILY AVAILABLE DURING NORMAL BUSINESS HOURS.

AND LIKE I'VE SAID MANY TIMES, NOTICE MUST BE SUFFICIENT TO INFORM THE PUBLIC THE SUBJECT MATTER TO BE ADDRESSED DURING THE MEETING.

SO WHEN THEY SEE AGENDA ITEM NUMBER EIGHT, FOR EXAMPLE, AND THEY READ IT, THEY SHOULD KNOW, OKAY, I THEY'RE GOING TO BE DISCUSSING THIS.

BUT IF THEY DON'T KNOW WHAT'S GOING ON, IF THEY CAN'T DEDUCE WHAT THAT ITEM WILL BE ABOUT, THAT WOULD NOT BE IN COMPLIANCE WITH THE ACT.

UM, SOME OTHER INTERESTING RULES ABOUT THE OPEN MEETINGS ACT GOVERNING THE GOVERNING BODY.

SO THIS BOARD MAY NOT ADJOURN AND START MEETING AGAIN THE SAME DAY BECAUSE, UM, THE SECOND ADJOURNMENT OF THE MEETING WOULD NOT BE IN COMPLIANCE WITH THE ACT BECAUSE THAT MEETING WAS NOT POSTED 72 HOURS PRIOR TO THE CONVENING OF THAT MEETING.

UH, THE GOVERNMENTAL BODY MUST VOTE IN PUBLIC, NO ANONYMOUS OR SECRET BALLOTS.

AND WHAT IF WE FORGET TO POST AN ITEM? I'M SURE THIS IS ALWAYS AN ISSUE FOR ALL BOARDS AND COMMISSIONS, INCLUDING CITY COUNCIL.

UM, IT CANNOT BE DISCUSSED, UM, EXCEPT TO SAY WITH STAFF, PLEASE, I THIS, TO ADD TO THIS IN THE NEXT AGENDA.

AND, UM, LIMITS ON RESPONDING TO QUESTIONS DURING THE OPEN MICROPHONE PERIOD ARE PERMITTED.

NOW, THIS IS NOT, UM, ESPECIALLY RELEVANT TO THIS BOARD, BUT IT'S IMPORTANT TO KNOW, UM, ABOUT A CLOSED MEETING OR AN EXECUTIVE SESSION.

I THINK THE OFFICIAL TERM NOW IS CLOSED MEETING, BUT MANY PEOPLE REFER TO IT AS EXECUTIVE SESSION STILL.

UM, IF A CLOSED MEETING IS ALLOWED UNDER THE ACT, A GOVERNMENTAL BODY MAY NOT CONDUCT A CLOSED SESSION UNLESS A QUORUM FIRST CONVENES AN OPEN SESSION DURING WHICH THE PRESIDING OFFICER PUBLICLY ANNOUNCES THAT A CLOSED MEETING WILL BE HELD AND IDENTIFIES THE SECTION UNDER WHICH THE CLOSED MEETING WILL BE HELD.

SO THAT WOULD BE IN CONSULTATION WITH THE CITY ATTORNEY'S OFFICE AND, UM, A HEADS UP BEFOREHAND, UM, IS APPRECIATIVE, UH, SO THAT WE CAN PREPARE FOR THAT.

APPRECIATE IT.

UM, THE ITEM MUST BE, MUST COMPLY WITH THE NOTICE REQUIREMENTS.

UH, SO ON THE AGENDA IT WILL SAY, UM, CLOSED MEETING TO DISCUSS X, Y, AND Z OR SOMETHING LIKE THAT.

AND HERE ARE SOME EXAMPLES OF WHAT THAT WOULD LOOK LIKE ON THE AGENDA.

SO ATTORNEY CONSULTATION, THAT MIGHT APPEAR ON THE AGENDA AS ITEM NUMBER FOUR, UH, DELIBERATION ABOUT REAL ESTATE, BECAUSE THAT'S CONFIDENTIAL INFORMATION.

UM, ANY VOTE REGARDING THE CLOSED SESSION ITEM MUST OCCUR IN OPEN SESSION AND STRAW VOTING IS NOT PERMITTED.

SO WHO MAY ATTEND A CLOSED MEETING? UH, AN EXECUTIVE SESSION ONLY A GOVERNMENTAL BODY'S MEMBERS HAVE A RIGHT TO ATTEND THE CLOSED MEETING.

SO ONLY THE BOARD MEMBERS AND BO THE GOVERNMENTAL BODY'S ATTORNEY.

UM, ALTHOUGH A GOVERNMENTAL BODY MAY INCLUDE OTHERS IN A CLOSED MEETING, IF THEY'RE ESSENTIAL TO THE MATTER UNDER CONSIDERATION OR NECESSARY FOR THE FULL COMMUNICATION OF ATTORNEY-CLIENT COMMUNICATIONS, IT MAY NOT ADMIT A PERSON WHO IS, WHOSE PRESENCE IS AGAINST THE INTEREST OF THE GOVERNMENTAL BODY, WHICH I'M SURE THAT MAKES SENSE.

IF YOU REALLY THINK ABOUT IT.

YOU'RE NOT GONNA, UM, PERMIT AN, UM, OPPOSING PARTY TO A MATTER OR SOMETHING LIKE THAT INTO YOUR EXECUTIVE SESSION.

UM, MOVING ON TO RECORD KEEPING.

THE GOVERNMENTAL BODY MUST KEEP MINUTES OR TAPE RECORDING OF THE OPEN MEETING, WHICH WE ARE DOING THAT WE ARE IN COMPLIANT WITH THAT.

UH, THE MINUTES MUST STATE SUBJECT OF EACH DELIBERATION AND INDICATE THE VOTE, THE ORDER THAT WAS MADE,

[00:35:01]

THE DECISION OR OTHER ACT TAKEN, AND THE RECORD OF THE MEETING MUST BE AVAILABLE TO THE PUBLIC.

UH, PUBLIC IS ALLOWED TO MAKE AUDIO OR VISUAL RECORDING OF THE OPEN MEETING, BUT THE GOVERNMENTAL BODY MAY REASONABLY REGULATE THE MANNER AND THE LOCATION.

NOW, WE DON'T REALLY HAVE TO WORRY ABOUT THAT BECAUSE OUR MEETINGS ARE, UH, POSTED ONLINE AND ANYONE CAN VIEW THOSE, UH, VIDEO CONFERENCE.

SO THE REASON I'M PRESENTING HERE TODAY VIA VIDEO CONFERENCE AND SOME OF YOU, UH, FROM THE BOARD MEMBERS ARE HERE VIRTUALLY AS WELL, IS, UM, DUE TO THE, UH, COVID 19 PANDEMIC.

SO, UH, TO MEET THE TOMA REQUIREMENTS FOR VIDEO CONFERENCING, THE CHAIR MUST BE PHYSICALLY PRESENT A LOCATION THAT IS OPEN TO THE PUBLIC.

SO, UM, I HAD TO ENSURE THAT THE LOCATION OF YOUR MEETING TODAY WAS IN A LOCATION THAT WAS PUBLICLY ACCESSIBLE.

IT DOESN'T NECESSARILY MEAN CITY PROPERTY, BUT IT MEANS PUBLICLY ACCESSIBLE AND NOT, YOU KNOW, SOMEONE'S LIVING ROOM.

SO, UM, IN THE MEETING, NOTICE MUST LIST THE LOCATION WHERE THE CHAIR WILL BE PRESENT AT THE LOCATION OF THE MEETING.

UH, THE MEMBERS OF THE BODY, OTHER CITY OFFICIALS AND STAFF MAY PARTICIPATE IN THE MEETING, MEETING BY VIDEO CONFERENCE.

IF THEIR FACES ARE VISIBLE AND THEIR VOICES ARE AUDIBLE AT, UM, THE PHYSICAL LOCATION OF THE MEETING, A MEMBER OF THE BODY IS CONSIDERED TO BE ABSENT FROM THE MEETING DURING THE PORTION, DURING ANY PORTION OF THE MEETING WHERE THE OFFICIAL'S AUDIO OR VIDEO FEED IS LOST, KEEP YOUR VIDEO ON.

SO THIS IS IMPORTANT FOR THE, THOSE WHO ARE, WERE TRYING TO KEEP QUORUM, YOUR VIDEO MUST BE ON.

AND ALSO, UM, PUBLIC SPEAKERS.

AND I'M ACTUALLY NOT SURE IF MY, UM, VIDEO IS ON RIGHT NOW.

IT SHOULD BE, BUT, UM, I DON'T KNOW HOW TO DO IT WITH THE PRESENTATION MODE, BUT, UM, WE WILL ADDRESS THAT IN A MINUTE.

SO, UH, MOVING ON.

THIS IS THE, UH, CITY OF DALLAS'S 13TH AMENDED EMERGENCY REGULATIONS.

AND THIS IS WHAT HAS ALLOWED ALL OF OUR BOARDS AND COMMISSIONS TO MEET, UH, IN A HYBRID METHOD.

SO EVEN THOUGH THE TOMA WORK TOMA, UM, WORK REQUIREMENTS HAVE CHANGED SINCE COVID HAS ENDED AND, UM, WE COULD HAVE RETURNED TO ALL IN-PERSON BOARD AND COMMISSION MEETINGS.

THE CITY IS PERMITTED AND HAS PERMITTED, UH, HYBRID MEETINGS, WHICH IS WHY YOU SEE ON WEDNESDAY SOMETIMES YOU HAVE, UH, CITY COUNCIL MEMBERS ATTENDING VIRTUALLY, AND THAT'S PERMITTED UNDER, UH, SECTION SEVEN OF OUR, UM, OF OUR CODE.

AND, UM, NOW WE'LL BE MOVING TO PARLIAMENTARY PROCEDURE AND HANNAH WILL BE PRESENTING ABOUT THAT.

AND I'M GOING TO STOP SHARING MY SCREEN AND SHE WILL SHARE THE SAME PRESENTATION.

SO, UM, PLEASE HOLD YOUR QUESTIONS FOR THE END AND, UM, WE'LL ANSWER THOSE AFTER HANNAH PRESENTS.

THANK YOU.

HELLO.

UM, CAN EVERYBODY SEE AND HEAR ME? YES.

OKAY.

UM, SO MY NAME'S HANNAH MINTON.

I AM AN ASSISTANT CITY ATTORNEY WITH THE OFFICE OF GENERAL COUNSEL IN THE, UM, ECONOMIC AND COMMUNITY DEVELOPMENT SECTION.

UM, SO I, ALONG WITH BRADY, UH, PROVIDE COVERAGE FOR THE SOUTH DALLAS, UH, FAIR PARK OPPORTUNITY FUND BOARD, AND I WILL BE PRESENTING ABOUT THE ROBERTS RULES OF PARLIAMENTARY PROCEDURE.

SO I'M GONNA SHARE MY SCREEN.

LET'S SEE IF I CAN FIGURE THIS OUT.

OKAY, GIVE ME A SECOND HERE.

IT'S NOT LETTING ME, DO YOU HAVE ACCESS, HANNAH? OKAY.

YES.

SO CAN EVERYBODY SEE THIS OKAY? YES.

UM, OKAY, WE'LL PRESENT.

SO, UM, AS I SAID, I'M GONNA TALK A BIT ABOUT PARLIAMENTARY PROCEDURE.

UM, THESE ARE THE RULES THAT GOVERN THE DEBATE AND VOTING AT, UM, OPEN MEETINGS.

SO, UM, AS BRADY SORT OF TOUCHED ON IN THE BEGINNING OF HIS PRESENTATION, UM, THE SOUTH DALLAS CARE PARK OPPORTUNITY FUND IS WHAT WE CALL A CHAPTER EIGHT BOARD, MEANING, UH, IT'S A BOARD OR COMMISSION OF THE CITY THAT IS ESTABLISHED BY ORDINANCE OR CHARTER OF THE CITY.

UM, AND IT'S GOVERNED BY CHAPTER EIGHT OF THE CITY CODE.

SO UNDER CHAPTER EIGHT, UM, ACTUALLY SECTION EIGHT DASH FIVE OF THE CITY CODE, THIS REQUIRES THAT THE PROCEEDINGS OF, UM, OF ALL BOARDS STYLE, IN ALL CASES BE GOVERNED BY ROBERT'S RULES OF ORDER, UM, ROBERT'S RULES.

IT'S, UM, A BIG THICK BOOK WITH LOTS OF RULES IN IT.

SO, UM, I'M JUST GONNA BE TOUCHING ON SOME OF THE MAIN POINTS THAT, UM, ARE MOST RELEVANT TO THIS BOARD.

SO, JUST A LITTLE BACKGROUND ON THE MISSION AND THE PURPOSE OF ROBERT'S RULES OF ORDER.

UM, THE MAIN FOCUS OF THESE RULES IS, IS MOSTLY FAIRNESS AND EFFICIENCY.

SO IT'S ABOUT LETTING EVERYBODY HAVE

[00:40:01]

A CHANCE TO SPEAK AND LETTING ALL THE OPINIONS BE, YOU KNOW, BROUGHT FORTH EVEN, UH, SOME OF THE MORE MINORITY OPINIONS.

UM, IT'S TO ENSURE THAT NOBODY IS RAILROADING ANYBODY ELSE OR, UM, YOU KNOW, COMPLETELY DOMINATING THE MEETING IN THAT A FAIR, UH, DISCUSSION IS BEING HAD.

UM, IT ALSO MAKES THE MEETINGS EFFICIENT BY HAVING, YOU KNOW, A CON, A CONSISTENT SET OF RULES IN PLACE THAT EVERYBODY FOLLOWS.

AND SO THERE'S NOT ANY CONFUSION OF LIKE HOW TO VOTE, WHEN TO VOTE, WHO GETS TO SPEAK WHEN IT'S JUST SORT OF KEEPS EVERYTHING IN ORDER.

UM, AND THEN HERE'S A QUOTE FROM O GARFIELD JONES, WHO WAS A PARLIAMENTARY PROCEDURE SCHOLAR SAYING THAT COMMON SENSE IS THE ESSENCE OF THE PARLIAMENTARY RULE.

SO BASICALLY, UM, YOU KNOW, ALL ELSE SCALES, IT'S JUST COMMON SENSE.

LET EVERYBODY HAVE A CHANCE TO SPEAK AND, YOU KNOW, MAKE VOTING AND EVERYTHING FAIR.

SO, UM, I'M SURE YOU'RE ALL FAMILIAR WITH MOTIONS.

UM, THAT'S USUALLY HOW MOST, UH, BUSINESS GETS DONE AT, UM, AN OPEN MEETING.

SO A MOTION IS A FORMAL PROPOSAL BY A MEMBER IN A MEETING THAT THE ASSEMBLY TAKE A CERTAIN ACTION.

UM, SO THE PROPOSED ACTION COULD BE SUBSTANTIVE IN NATURE OR IT COULD EXPRESS A CERTAIN VIEW OR DIRECT THAT A PARTICULAR INVESTIGATION MAY BE CONDUCTED AND ITS FINDINGS REPORTED TO THE ASSEMBLY OR, UM, LOTS OF OTHER THINGS.

SO THERE'S A REALLY BROAD RANGE OF WHAT A CAN DO.

AND, UM, THERE'S DIFFERENT TYPES OF MOTIONS, WHICH I'LL BE GOING OVER EACH OF THESE IN A LITTLE MORE DETAIL.

BUT JUST AS AN OVERVIEW, UM, A MAIN MOTION IS AS IT IMPLIES THE MAIN IDEA THAT THE BODY IS WORKING ON.

UM, SO BEFORE A MEMBER CAN MAKE A MOTION, THEY MUST OBTAIN THE FLOOR BY ASKING TO BE RECOGNIZED BY THE CHAIR.

UM, AND SO, AND THEN AFTER THAT, THEY CAN MAKE THE MOTION, IT CAN BE DEBATED AND VOTED ON.

SO, UM, A SUBSIDIARY MOTION IS A MOTION THAT MODIFIES DELAYS OR DISPOSES OF THE MAIN MOTION.

SO SOME EXAMPLES OF A SUBSIDIARY MOTION MIGHT BE, UM, A MOTION TO, UH, POSTPONE EITHER INDEFINITELY OR TO A CERTAIN DATE.

UM, IT CAN BE A MOTION TO AMEND A MAIN MOTION.

UM, IT CAN BE A MOTION TO COMMIT THE MAIN QUESTION OR REFER IT TO A COMMITTEE.

SO IF MORE INFORMATION NEEDS TO BE, UM, OBTAINED ON A CERTAIN MATTER, THEY CAN REFER THIS TO A COMMITTEE.

UM, AND THERE'S MOTIONS TO LAY SOMETHING ON THE TABLE, WHICH IS BASICALLY PUTTING, UH, AN, A MOTION ASIDE TEMPORARILY, BUT WITHOUT SETTING A TIME TO RESUME IT IN THE FUTURE.

SO THOSE ARE JUST SOME CATEGORIES OF SUBSIDIARY MOTIONS.

UM, A PRIVILEGED MOTION IS A MOTION THAT'S NOT RELATED TO THE MAIN MOTION, BUT IT'S URGENT FOR THE BODY TO CONSIDER.

UM, SO UNDER CIRCUMSTANCES WHERE IT NEEDS TO BE VOTED ON IMMEDIATELY, THAT WOULD TAKE PRECEDENCE OVER THE MAIN MOTION.

UM, AN INCIDENTAL MOTION IS, UH, A MOTION THAT RELATES TO THE MANNER IN WHICH THE BODY CONDUCTS BUSINESS.

SO AN EXAMPLE OF AN INCIDENTAL MOTION WOULD BE, UM, IF SOMEONE SAYS POINT OF ORDER, THAT'S, YOU KNOW, IF SOMEBODY, TYPICALLY THE CHAIR IS CHARGED WITH ENFORCING THE RULES OF ORDER.

BUT IF, YOU KNOW, IF SOMEBODY IS BREACHING THE RULES OF ORDER, ANYBODY CAN MAKE A POINT OF ORDER DURING DEBATE, WHICH ESSENTIALLY JUST CALLS ATTENTION TO, UM, WHATEVER RULE IS BEING BREACHED.

AND IT REQUIRES THE CHAIR TO MAKE A RULING ON THAT QUESTION.

UM, ANOTHER INCIDENTAL MOTION IS AN APPEAL.

SO IF THE CHAIR MAKES A RULING ON SOMETHING, UM, A MEMBER CAN MAKE A, UH, AN INCIDENTAL MOTION TO APPEAL THAT RULING.

AND, UM, THE CHAIR'S RULING CAN BE OVERRULED BY A TWO-THIRDS VOTE.

UM, THERE'S ALSO ANOTHER TYPE OF INCIDENTAL MOTION IS A MOTION TO SUSPEND THE RULES.

SO WE SEE THIS IN CITY COUNCIL SOMETIMES WHEN, UM, WHEN A COUNCIL MEMBER WANTS TO ALLOW MORE THAN FIVE PUBLIC SPEAKERS TO, UH, TO SPEAK IN THE FIRST PART OF THE CITY COUNCIL MEETING, THEY'LL MOVE TO SUSPEND THE RULES TO ALLOW MORE SPEAKERS TO SPEAK.

UM, AND THERE'S LOTS OF OTHER DIFFERENT TYPES OF INCIDENTAL MOTIONS, BUT THOSE ARE JUST SOME OF THE MAIN ONES THAT WE SEE.

UM, AND THEN FINALLY, UH, A MOTION FOR RECONSIDERATION.

IT BRINGS BACK, UH, A PREVIOUS MOTION FOR FURTHER CONSIDERATION.

SO IF NEW INFORMATION CAME UP, OR, YOU KNOW, NEW, NEW FACTS CAME TO LIGHT AND THEY WANTED TO VISIT THAT, AGAIN, THEY CAN DO THAT.

AND I WILL BE TALKING ABOUT THAT ONE IN MORE DEPTH LATER ON IN THE PRESENTATION.

SO A LITTLE MORE SPECIFICS ON THE MAIN MOTION.

UM, IT BEGINS DEBATE, IT MUST BE SECONDED.

AND THE DEBATE THAT FOLLOWS MUST BE COMBINED TO THE MERITS OF THE MOTION.

SO THERE CAN'T BE ANY OFF-TOPIC DISCUSSION ONCE A MOTION HAS BEEN MADE, UM, AND THE MOTION MAY BE WITHDRAWN

[00:45:01]

UNTIL THE MOTION IS STATED BY THE CHAIR.

UM, THE BASIC STEPS OF A MAIN MOTION, LIKE I SAID, UM, A MEMBER WILL OBTAIN THE FLOOR BY ASKING TO BE RECOGNIZED BY THE CHAIR.

UM, THEY WILL MAKE THEIR MOTION AND THEN THE MEMBERS WILL DEBATE THE MOTION.

AND THEN ONCE DEBATE HAS COME TO AN END, THE CHAIR WILL PUT THE QUESTION, WHICH MEANS TO PUT IT TO A VOTE.

AND THEN ONCE THE MOTION'S BEEN VOTING, VOTED ON, THE CHAIR WILL ANNOUNCE THE RESULTS OF THE VOTE.

SO, VOTING EVERY MEMBER, IT'S PRETTY STRAIGHTFORWARD.

EVERY MEMBER PRESENT SHALL EITHER VOTE YES OR NO, UNLESS THEY'RE PREVENTED FROM VOTING BY A CONFLICT OF INTEREST, IN WHICH CASE THEY WOULD JUST BE PRESENT, BUT SIT OUT THAT VOTE.

UM, AND A MEMBER'S VOTE MAY NOT BE CHANGED AFTER THE VOTE IS ANNOUNCED BY THE CHAIR, UNLESS, UM, PERMISSION IS GIVEN BY A MAJORITY VOTE OF THE PRESENT MEMBERS.

SO I MENTIONED A MOTION TO POSTPONE, UM, SOMETHING TO, UH, TIME CERTAIN OR TO DEFER DURING THE MEETING.

SO THIS TYPE OF MOTION, IT JUST HOLDS OVER AN ITEM TO ANOTHER MEETING.

UM, THERE'S A FEW RULES ON THIS.

UM, THIS TYPE OF MOTION MAY NOT BE MADE WHEN ANOTHER PERSON HAS THE FLOOR.

IT ALSO REQUIRES A SECOND, JUST LIKE A MAIN MOTION WOULD.

UM, IT IS DEBATABLE AND AMENDABLE AND IT PASSES BY A MAJORITY VOTE.

UM, A FEW THINGS TO KEEP IN MIND ON POSTPONING TO A CERTAIN TIME.

SO, UM, SOME COMMITTEES WILL OFTEN GET THIS CONFUSED WITH LAYING SOMETHING ON THE TABLE OR TABLING SOMETHING AS THEY SAY.

SO THESE ARE DIFFERENT WHEN YOU POSTPONE A MOTION TO A CERTAIN TIME.

UH, THE PERSON BRINGING THE MOTION MUST SPECIFY WHEN THE MATTER WILL BE REVISITED.

SO YOU WOULD SPECIFY, WE'RE GONNA TALK ABOUT THIS IN OUR NEXT MEETING, FOR EXAMPLE.

UM, SO THAT HAS TO BE SPECIFIED.

THERE IS A TYPE OF MOTION TO POSTPONE INDEFINITELY, WHICH MEANS THAT YOU DON'T GIVE A TIME TO REVISIT THE MATTER, BUT THIS EFFECTIVELY KILLS THE MATTER, LIKE IT WILL NOT BE DISCUSSED AGAIN, AND IT WILL NOT BE VOTED ON.

UM, AND THEN LAYING SOMETHING ON THE TABLE IS TO PUT IT ASIDE TEMPORARILY, BUT WITHOUT SETTING A TIME FOR RESUMING IT.

SO THERE'S A FEW DIFFERENCES BETWEEN THE TERMINOLOGY HERE, BUT THE MAIN THING TO REMEMBER THAT IF YOU'RE MAKING A MOTION TO POSTPONE, YOU HAVE TO SPECIFY WHETHER YOU'RE POSTPONING IT INDEFINITELY, UM, WHICH, WHICH KILLS MOTION, OR YOU MUST SPECIFY THE TIME THAT YOU'RE GOING TO REVISIT THE MOTION.

SO A MOTION TO AMEND THAT IS A TYPE OF SUBSIDIARY MOTION.

UM, THIS TYPE OF, UH, A MOTION TO AMEND CAN'T BE MADE WHEN ANOTHER PERSON HAS THE FLOOR.

IT ALSO REQUIRES A SECOND.

IT'S DEBATABLE AND AMENDABLE.

YOU CAN ACTUALLY AMEND AN AMENDMENT.

HOWEVER, YOU CAN ONLY AMEND AN AMENDMENT ONCE.

SO THE SECOND AMENDMENT, ONCE, ONCE THERE'S TWO AMENDMENTS, YOU CAN'T AMEND IT ANY FURTHER.

ADDITIONALLY, WHEN THERE ARE MULTIPLE AMENDMENTS, SO LET'S SAY SOMEONE MAKES A MAIN MOTION, ANOTHER MEMBER MAKES A MOTION TO AMEND, AND THEN ANOTHER MEMBER MAKES A SECOND AMENDMENT.

THESE ARE VOTED ON IN REVERSE ORDER.

SO THE SECOND AMENDMENT WOULD BE VOTED ON FIRST, THEN THE FIRST AMENDMENT, AND THEN THE MAIN MOTION.

UM, A CONTRARY MOTION WOULD BE OUT OF ORDER.

UM, AN AMENDMENT IS THE APPROPRIATE VEHICLE FOR, UM, CHANGING A MOTION.

YOU CAN ALSO AMEND A PRIVILEGED INCIDENTAL OR SUBSIDIARY MOTION IF IT'S AMENDABLE.

IF, UM, THERE'S, YOU KNOW, IN IN THE ROBERTS RULES BOOK, THERE'S VARIOUS RULES ON WHICH INCIDENTAL MOTIONS WOULD BE AMENDABLE.

UM, SO I WOULD ACTUALLY RECOMMEND IF, IF PICKING UP A COPY OF ROBERTS RULES WOULD BE, UH, GOOD INFORMATION FOR EVERYONE TO HAVE.

THERE'S ALSO LIKE CHEAT SHEETS.

YOU CAN GOOGLE AND KIND OF FIGURE OUT THE MAIN ONE.

SO, UM, AND AMENDMENTS ARE ALWAYS VOTED ON BEFORE THE MOTION TO WHICH IT APPLIES.

AS I SAID, IT'S LIKE REVERSE ORDER.

SO RECONSIDERATION THAT IS, UM, IT'S A MOTION TO BRING BACK A MOTION THAT WAS PREVIOUSLY VOTED ON FOR FURTHER CONSIDERATION.

UM, JUST LIKE THE OTHER ONES I TALKED ABOUT, IT CAN'T BE MADE WHEN ANOTHER PERSON HAS THE FLOOR.

IT REQUIRES A SECOND.

IT'S DEBATABLE.

THIS IS NOT AMENDABLE, AND IT WILL PASS BY A MAJORITY VOTE.

SO A MOTION FOR RECONSIDERATION, IT MUST BE MADE NO LATER THAN THE NEXT VOTING AGENDA MEETING.

SO IF YOU VOTED ON A MOTION IN A, IN A PREVIOUS MEETING, IF YOU WANT TO RECONSIDER THAT MOTION OR THAT VOTE, YOU HAVE TO BRING IT UP IN THE VERY NEXT VOTING AGENDA MEETING.

YOU CAN'T DO IT LIKE TWO VOTING MEETINGS LATER.

UM, ADDITIONALLY, A MOTION FOR RECONSIDERATION CAN ONLY BE MADE BY A PERSON WHO VOTED

[00:50:01]

ON THE WINNING SIDE.

SO THIS GOES BACK TO THAT MISSION AND PURPOSE SLIDE WHERE IT TALKS ABOUT FAIRNESS.

UM, THIS IS JUST TO KIND OF ENSURE THAT, YOU KNOW, NO ONE'S BEING A SORE LOSER.

WE HAD A VOTE I LOST, I DIDN'T LIKE THE RESULTS.

I'M GONNA JUST MOVE TO RECONSIDER IT.

AGAIN, THAT WASTES EVERYBODY'S TIME.

IT'S NOT EFFICIENT, IT'S NOT FAIR.

SO THAT'S THE REASONING BEHIND WHY IT MUST BE MADE BY A PERSON WHO VOTED ON THE PREVAILING SIDE.

UM, AN ITEM MAY NOT BE RECONSIDERED TWICE, SO YOU ONLY GET ONE RECONSIDERATION.

AND UNLESS IT'S RECONSIDERED AT THE SAME MEETING, THE MOTION MUST INCLUDE THE DATE WHEN THE ITEM WILL BE PLACED ON THE AGENDA AGAIN.

SO SIMILAR TO WHEN YOU MAKE A MOTION TO POSTPONE SOMETHING TO A CERTAIN TIME, YOU HAVE TO BE SPECIFIC ABOUT WHEN THAT CERTAIN TIME IS.

AND IN THE CASE OF A RECONSIDERATION, THAT SPECIFIC TIME HAS TO BE THE NEXT VOTING AGENDA MEETING.

UM, JUST A FEW POINTERS ON DEBATE.

I'M NOT GONNA LIKE READ ALL OF THESE.

UM, IT ESSENTIALLY IS, GOES BACK TO THE RULE ON COMMON SENSE AND FAIRNESS AND EFFICIENCY.

SO, UM, WHEN MEMBERS ARE DEBATING A QUESTION OR A MOTION, UM, THE DISCUSSION HAS TO BE RELATED TO WHATEVER'S ON THE TABLE AT THAT MOMENT.

LIKE AT THE WHATEVER MOTION IS BEING DISCUSSED, IT CAN'T BE ANY OFF-TOPIC DISCUSSION OR DISCUSSING A DIFFERENT ITEM.

UM, ESSENTIALLY YOU HAVE TO STAY ON TOPIC.

UM, ANOTHER RULE DURING DISCUSSION IS THAT DISCUSSION HAS TO BE ADDRESSED TO THE CHAIR AND NOT TO OTHER MEMBERS.

SO WHEN A MAIN MOTION IS MADE, USUALLY THE PROCESS IS THAT EACH MEMBER TAKES TURNS AND SPEAKS ONCE, GETTING FIVE MINUTES EACH.

AND THEN ONCE EVERYBODY HAS SPOKEN THEIR FIVE MINUTES, IT GOES BACK AROUND AND EVERYONE SPEAKS AGAIN.

AND SO DURING THOSE SPEAKING TIMES, YOU'RE SUPPOSED TO ONLY ADDRESS YOUR QUESTIONS TO THE CHAIR.

YOU CAN'T SAY LIKE, LET'S SAY ONE MEMBER SPOKE AND THEN IT'S YOUR TURN TO SPEAK.

YOU CAN'T SAY TO THIS PREVIOUS MEMBER, OH, HEY, I DISAGREE WITH YOU, OR I, YOU ARE WRONG ABOUT THIS.

OR YOU'RE RIGHT ABOUT THIS.

IT HAS TO BE, YOU HAVE TO ADDRESS YOUR CONVERSATION TO THE CHAIR.

UM, AND THEN IF MEMBERS WANT TO SPEAK LONGER THAN FIVE MINUTES ON AN ITEM THAT CAN, AN EXTENSION OF THAT TIME CAN BE GRANTED BY A TWO THIRD VOTE.

AND JUST COMMON SENSE STUFF, EVERYBODY HAS TO BE CIVIL AND PRESERVE DECORUM, YOU KNOW, LIKE NO YELLING, NO NAME CALLING, STUFF LIKE THAT.

UM, THE CHAIR IS IN CHARGE OF ENFORCING THE, THE PARLIAMENTARY RULES.

SO ALWAYS OBEY THE ORDERS OF THE CHAIR AND FOLLOW THE PARLIAMENTARY RULES.

UM, MEMBERS MAY SPEAK ONLY IF RECOGNIZED BY THE CHAIR, SO YOU HAVE TO HAVE THE FLOOR WHEN YOU'RE SPEAKING, UM, AND JUST DON'T INTERRUPT OTHER MEMBERS WHILE SPEAKING.

UM, UNLESS IT'S, YOU KNOW, SOMEONE'S BREACHING THE RULES AND YOU HAVE TO BRING UP A POINT OF ORDER.

MEMBERS CAN'T SPEAK WHILE THE VOTES BEING TAKEN.

AND JUST COMMON SENSE THINGS ABOUT, YOU KNOW, ABUSIVE LANGUAGE AND DON'T BE RUDE TO EACH OTHER, WHICH WE'VE NEVER REALLY SEEN A PROBLEM WITH.

A LITTLE MORE ON THE PROCEDURE OF VOTING.

SO ANY MEMBER MAY REQUEST A ROLL CALL VOTE.

AND SO A ROLL CALL VOTE IS YAYS AND NAYS.

IT ESSENTIALLY PUTS ON THE RECORD HOW EACH MEMBER VOTES.

UM, THAT IS TYPICALLY USED MORE IN LIKE REPRESENTATIVE BODIES LIKE CITY COUNCIL OR SOMETHING LIKE THAT, WHERE THE MEMBERS ARE REPRESENTING CONSTITUENTS AND, YOU KNOW, WANNA BE CLEAR ABOUT HOW EVERYBODY'S VOTING SO THAT THEIR CONSTITUENTS CAN LIKE, SEE HOW THEY VOTE ON THINGS.

UM, SO THAT'S WHAT A ROLL CALL VOTE IS.

ANY MEMBER CAN REQUEST ONE.

UM, ANY MEMBER WHO'S PRESENT AT A MEETING, BUT WHO IS ABSENT DURING A VOTE WILL BE RECORDED AS VOTING IN THE AFFIRMATIVE.

UM, A MEMBER WHO ARRIVES LATE OR RETURNS TO THE MEETING BEFORE ADJOURNMENT SHALL UPON ARRIVAL VOTE ON THE RECORD UNLESS PRE PROHIBITED FROM DOING SO BY A CONFLICT OF INTEREST.

AND ALL MEMBERS ARE REQUIRED TO VOTE UNLESS, UNLESS THERE'S A CONFLICT OF INTEREST.

SOME MISCELLANEOUS RULES, UM, A MEMBER MAY NOT LEAVE A MEETING WITHOUT PERMISSION OF THE CHAIR.

SO I BELIEVE THAT IS DONE BY INCIDENTAL MOTION.

YOU WOULD SAY, YOU KNOW, MOTION TO EXCLUDE MYSELF OR, YOU KNOW, UH, MOTION FOR LEAVE OF THE CHAMBERS.

UM, ANY MEMBER MAY MOVE TO REQUIRE THE CHAIR TO ENFORCE THE RULES OF PROCEDURE.

SO THAT'S, FOR EXAMPLE, LIKE CALLING A POINT OF ORDER.

UH, MEMBERS MAY BE REMOVED FROM THE ROOM FOR FAILURE TO COMPLY WITH THE DECISIONS OF THE CHAIR OR THE RULES OF THE BOARD.

A MEMBER MAY APPEAL RULING OF THE CHAIR TO THE BOARD, AND THE CHAIR MAY BE OVERRULED BY A MAJORITY VOTE.

SO THAT IS ONE OF THE INCIDENTAL MOTIONS I TALKED ABOUT AS WELL.

A MOTION TO APPEAL A CHAIR'S RULING.

AND THEN OF COURSE, MEETING PROCEDURE IS GOVERNED BY ROBERT'S RULES OF ORDER, WHICH IF YOU DON'T HAVE A COPY OF ROBERT'S RULES, YOU CAN FIND THEM ONLINE.

YOU CAN PICK UP A HARD

[00:55:01]

COPY.

IT'S JUST HELPFUL TO KNOW.

UM, THE, THIS SLIDE DOESN'T REALLY APPLY MUCH TO THIS BOARD, BUT IT'S JUST KIND OF AN OVERVIEW OF, YOU KNOW, CITY STAFF WHO ARE PRESENT DURING THESE MEETINGS OR SEEKING DURING THESE MEETINGS.

ALSO HAVE TO FOLLOW THE RULES OF PROCEDURE AND THE ROBERTS RULES OF ORDERS.

YOU KNOW, ADDRESS COMMENTS TO THE BOARD AS A WHOLE AND NOT TO INDIVIDUAL MEMBERS.

UM, MEDIA MAY NOT INTERVIEW PEOPLE INSIDE THE MEETING ROOM DURING A MEETING AND, YOU KNOW, IF YOU'RE A PUBLIC SPEAKER OR MEMBER OF THE PUBLIC, ALSO FOLLOW THE SAME RULES OF PROCEDURE DECORUM.

A FEW FREQUENTLY ASKED QUESTIONS, UM, AS WE SORT OF SERVE ON OUR BOARDS AND COMMISSIONS AND OUR COMMITTEES.

THESE ARE JUST SOME THINGS THAT COME UP A LOT.

LIKE I SAID, ROBERTS RULES IS A HUGE, HUGE BOOK FULL OF TONS OF RULES, AND NOT ALL OF THEM APPLY TO ALL SITUATIONS, BUT THERE ARE A FEW MAJOR ONES THAT WE ALWAYS SEE.

SO FREQUENTLY ASKED QUESTIONS.

QUESTION, DO YOU LOSE QUORUM IF A MEMBER HAS A CONFLICT OF INTEREST? NO.

UM, THE MEMBER'S PRESENCE THERE COUNTS TOWARDS QUORUM FOR A VOTE.

HOWEVER, UM, THE PERSON WILL NOT BE VOTING ON THAT MATTER.

UM, AND THE RECUSE MUST STAY IN THE BUILDING.

ANOTHER FREQUENT QUESTION WE GET IS, WHAT HAPPENS IF NO ONE MAKES A MOTION? WELL THEN THAT AGENDA ITEM IS DENIED.

STATUS QUO IS PRESERVED, ESSENTIALLY IT, NOTHING REALLY HAPPENS OR CHANGES.

UM, WHAT HAPPENS IF YOU HAVE A TIE VOTE? WELL, UM, SO MOST MOTIONS, UH, SUCCEED ON A MAJORITY VOTE.

AND UNDER ROBERT'S RULES, A MAJORITY IS MORE THAN HALF OF THE BODY.

SO BY DEFINITION, A TIE VOTE WOULD JUST MEAN HALF OF THE BODY, AND THEREFORE THAT MOTION WOULD FAIL.

AND ONCE AGAIN, STATUS QUO WOULD BE PRESERVED.

THE FLOOR WOULD THEN BE OPEN FOR A NEW MOTION.

CAN YOU HAVE A DISCUSSION BEFORE A MOTION IS MADE? NO.

SO THE PURPOSE OF A MOTION IS TO PUT IT ON THE FLOOR FIRST AND THEN TO DEBATE IT.

AND THIS IS JUST SORT OF, AGAIN, GOES BACK TO ONE OF THOSE RULES OF JUST EFFICIENCY.

IT KEEPS PEOPLE ON TOPIC, IT KEEPS PEOPLE ON TASK.

UM, SOMETIMES THE CHAIR MAY ALLOW SOME LIMITED DISCUSSION BEFOREHAND IF IT'S, YOU KNOW, GONNA FACILITATE THE MAKING OF A MOTION.

UM, BUT REALLY WE SHOULD BE LIMITING DISCUSSION TO AFTER THE MOTION HAS BEEN MADE, UH, DOES THE CHAIR GET A VOTE? YES, UNLESS THE BOARD'S RULES PROVIDE OTHERWISE, WHICH I DON'T BELIEVE THAT THIS BOARD HAS RULES THAT PROVIDE OTHERWISE.

AND THE VERY MOST IMPORTANT FREQUENTLY ASKED QUESTION, WHAT DO YOU DO IF YOU DON'T KNOW WHAT THE PARLIAMENTARY RULES REQUIRE? WELL, THIS GOES BACK TO THAT QUOTE ABOUT COMMON SENSE.

UH, THE CHAIR SHOULD MAKE A RULING THAT PRESERVES ORDER ALLOWS EVERYONE TO SPEAK AND THAT ALLOWS THE BODY TO EFFICIENTLY REACH THE DECISION.

SO IF YOU DON'T KNOW WHAT TO DO, AND HOPEFULLY IF YOU DON'T KNOW WHAT TO DO, UM, MEMBERS OF THE CITY ATTORNEY'S OFFICE WILL BE THERE FOR GUIDANCE.

BUT IF THERE'S SOME SITUATION WHERE NOBODY KNOWS THE RULES, NOBODY KNOWS WHAT TO DO, ESSENTIALLY JUST FOLLOW THE CHAIR.

THE CHAIR WILL SORT OF SET THE PROCEDURE BASED ON WHAT'S FAIR, WHAT'S EFFICIENT, WHAT, YOU KNOW, MOST CLOSELY RESEMBLES THE PARLIAMENTARY RULES OF ORDER.

AND IF NOBODY APPEALS ANY RULING OF THE CHAIR, THEN THIS PROCEDURE IS ADOPTED BY CONSENT.

SO BASICALLY IT'S LIKE GOVERN YOURSELVES AS CLOSELY AS POSSIBLE TO WHAT YOU BELIEVE THE RULES WOULD BE.

UM, BUT HOPEFULLY IN THIS SITUATION THERE WOULD ALSO BE LIKE A CITY ATTORNEY PERSON SERVING AS PARLIAMENTARIAN THAT COULD LOOK SOMETHING UP OR GUIDE THE ASSEMBLY.

UM, AND THAT IS IT.

SO BRADY AND I ARE GONNA OPEN THIS UP FOR QUESTIONS EITHER ON THE TEXAS OPEN MEETINGS ACT OR ON ROBERT'S RULES IF ANYBODY HAS ANY QUESTIONS.

OKAY.

WELL, IF THERE ARE NO QUESTIONS FOR US, THANK YOU FOR, YOU KNOW, LETTING US GIVE OUR LITTLE PRESENTATION.

SORRY, HANNAH.

WE DID, WE DID HAVE QUESTIONS.

CAN YOU HEAR NOW? YES, WE CAN.

UH, IS THAT ATTORNEY OR DO WE NEED TO GET DEPARTMENT? COULD YOU, UM, COULD YOU GET CLOSER TO THE MICROPHONE? I HEARD A BIT OF THAT, BUT NOT EVERYTHING.

[01:00:11]

I THINK YOU'RE ON MUTE.

NO, I HAVE IT UNMUTED.

OKAY.

I CAN HEAR YOU AINA.

JUST A MOMENT, BRADY.

NO WORRIES, NO WORRIES.

JUST HAD A QUICK COMMENT.

UM, OUR MEETINGS ARE NOT ACTUALLY POSTED ONLINE.

IS THAT THE RESPONSIBILITY OF THE CITY ATTORNEY OR SHOULD WE GET WITH THE IT DEPARTMENT? UM, SO I KNOW, HOW DOES THAT WORK? UM, I THINK THAT WOULD BE A QUESTION FOR THE CITY SECRETARY'S OFFICE BECAUSE I'M, I HAVE, I HAVE PULLED UP CAUSE I WANTED TO MAKE SURE IT WAS, UM, I KNEW WHERE WE WERE ON THE AGENDA, SO I HAVE PULLED UP THE AGENDA AND IT SAYS POSTED CITY SECRETARY OF DALLAS AND IT HAS THE STAMP ON THERE.

SO THAT WOULD BE SOMETHING THAT THEY WOULD, BECAUSE ONCE THEY RECEIVE IT, THEY DISPERSE IT WHETHER ONLINE OR IN PERSON OR HOWEVER THEY DO IT SO THAT THAT ISN'T OUT ON EITHER OF US.

SO, UM, WELL, WELL NOT, NOT NECESSARILY RELATING TO THE AGENDA, BUT I'M TALKING ABOUT THE MEETING RECORDINGS, YOU KNOW, THE WEBSITE THAT HAS ALL THE RECORDINGS.

I SEE OUR MEETINGS ARE NOT ACTUALLY, UH, SHOWING UP, UH, ONLINE.

AND SO I THINK IT'S IMPORTANT FOR US TO MAKE SURE THAT OUR MEETINGS ARE ONLINE SO THAT FOLKS KNOW RIGHT, RIGHT.

UH, WHAT WE'RE DOING AND THE WORK THAT WE'RE DOING.

BUT I DIDN'T KNOW IF THAT WAS AN IT QUESTION OR IF THAT WAS A CITY ATTORNEY QUESTION.

I SEE WHAT YOU'RE SAYING.

YEAH.

SO THAT WOULD, THAT WOULD BE A CITY SECRETARY QUESTION.

CITY SECS THE CSO, UM, CAN HELP WITH THAT.

BUT I MEAN THE ME THE MINUTES OR THE MINUTES ONLINE, UM, NOT NECESSARILY RECORDING, BUT THE MINUTES WILL SUFFICE.

I KNOW THE MINUTES ARE TAKEN, OBVIOUSLY.

YES, I ACTUALLY HAD THEM, UM, I GET THEM POSTED AND, AND GET THE STAMPED COPY OF THEM, BUT I JUST LEARNED JUST RECENTLY THAT I'M SUPPOSED TO ACTUALLY PUT THOSE ONAR AS WELL.

I THOUGHT IT WAS JUST THE AGENDA SO THAT I DO LITERALLY, I LEARNED THAT I THINK ON TUESDAY I WILL ACTUALLY GET THE MINUTES POSTED.

BUT AS FAR AS THE WEBEX, UM, I WILL TALK WITH SHANNY ABOUT THAT ON THE ACTUAL RECORDING, IF THAT WAS, ARE ARE OTHER, UH, BOARDS PUTTING ACTUAL REC WEBEX RECORDINGS ONLINE? I DON'T, I DON'T THINK THEY ARE.

I THINK, UM, REALLY THE, JUST PUTTING THE, UM, THE MEETING THE, THE MINUTES ON ARE, UM, WILL BE FINE BECAUSE, UM, WELL THEY, THEY, THEY ACTUALLY DO, IF, IF YOU GO TO THE WEBSITE, THERE'S A LINK THAT SAYS BOARDS AND COMMISSIONS AND ALL THEIR MEETINGS ARE, YOU KNOW, EVERY BOARD FOR THE MOST PART HAS THEIR MEETING RECORDINGS POSTED WITH, WITH THE AGENDA AS WELL.

SO.

RIGHT.

IS IT, IS THAT MORE THAN JUST LIKE THE, THE ONES WHERE THE CITY COUNCIL MEMBERS ARE ON THEM OR IS IT THE BOARD, THE BOARDS AND COMMISSIONS AS WELL? YEAH, THEY'RE THE BOARDS AND COMMISSIONS AS WELL.

OKAY.

YEAH.

YEAH.

SO, UM, THAT WOULD BE, YEAH, WE CAN, WE CAN HELP YOU WITH THAT, BUT I THINK THAT WOULD, THE FIRST POINT OF CONTACT WOULD BE THE CITY SECRETARY'S OFFICE, UM, TO HELP WITH THAT.

OKAY.

OKAY.

THANK YOU.

AND ONE LAST THING I GOTTA, WE'LL ENACT ONE OF THESE, UH, NEW, UH, MOTIONS THAT WE HAVEN'T DONE YET.

UH, BUT I HAVE A MOTION FOR RECONSIDERATION FOR THE MINUTES THAT WE APPROVED, AND I PROBABLY SHOULD HAVE CAUGHT THAT A LITTLE EARLIER, BUT, UH, WE'VE GOT MS. MCKENZIE LISTED TWICE AND WE DON'T HAVE MS. SMITH ON THERE, UH, FOR THE LAST, UH, FOR THE LAST, UH, MEETING.

SO, OKAY.

SO I SUSPECT THE, THE PROCEDURE IS A MOTION TO RECONSIDER THE APPROVAL OF THE MINUTES WITH AN AMENDMENT TO HAVE, UH, MS. SMITH ADDED SONYA SMITH ADDED, CUZ WE'VE GOT, UH, CARLA MCKENZIE LISTED TWICE UNDER PRESENT AND ABSENT.

UH, AND THEN HAVE MS. SMITH ADDED AND THEN WE'LL REVOTE ON THAT RE REVOTE ON THE APPROVAL OF, OF THAT CHANGE FOR NEXT MEETING.

FOR, FOR NEXT MEETING.

IS, IS THAT, IS THAT THE PROPER, PROPER ORDER? HANNAH, DOES THAT SOUND THAT SOUNDS RIGHT TO ME.

DOES IT SOUND RIGHT TO YOU? YES, I BELIEVE SO.

OKAY.

NO, THESE ARE, THESE ARE GREAT QUESTIONS.

WE'RE DISCOVERING NEW THINGS, SO THIS IS GREAT.

THANK YOU ALL.

THANK YOU GUYS FOR YOUR PATIENCE.

UM, MS. THE DIRECTOR WILLIAMSON ISSUE.

OKAY.

YOUR RECONSIDERATION WOULD BE CHANGED TODAY, RIGHT? RIGHT.

OKAY.

SO NOW WE NEED TO VOTE, UM, WE HAVE A SECOND BY MR. MARQUEZ.

ALL IN FAVOR OF THAT CHANGE? UH, ANY OPPOSED? OKAY.

MOTION.

MOTION PASSES.

OKAY.

RECONSIDERING

[01:05:02]

4 24 MEETINGS TO BE AMENDED.

TO BE AMENDED.

OKAY.

NAME CHANGE.

OKAY.

TO ADD AN OMISSION, UH, SON, SONYA SMITH.

UH, TO, TO THE, UH, OKAY.

AND TO THE MEMBERS CAR.

GOTCHA.

RIGHT.

OKAY.

OKAY.

THANK YOU VERY MUCH.

THANK YOU FOR YOUR PATIENCE.

YEAH, BRADY, THANK THANK YOU.

DO WE HAVE ANY OTHER QUESTIONS? YES, IF WE HAVE NO OTHER, DO WE HAVE ANY OTHER QUESTIONS FOR BRADY? BRADY? MM-HMM.

, I CAN HEAR YOU.

CAN I GET A COPY? CAN I GET A COPY OF WHAT YOU GUYS JUST PRESENTED SO THAT I CAN GET IT TO THE BOARD? ABSOLUTELY, YES.

OKAY.

WOULD YOU SEND THAT TO ME? GREAT.

THANK YOU.

THANK YOU.

AND THANK YOU ALL.

THANKS BRADY.

THANKS HANNAH.

THANK YOU BRADY.

THANK YOU.

THANKS AGAIN.

YES.

FORCE FOUR IS GONNA GO FIRST.

WE CHANGED OUR, UH, WHOLE DEAL.

THINK I HAVE ENOUGH CAN, IF NOT TO GET IT.

UH, I PINCH MYSELF.

FORCE FOUR.

THAT IS, AND I HAVE TO SAY LIKE THE FORCE.

THERE YOU GO.

THERE YOU GO.

GO BACK TO WHAT IT ORIGINALLY WAS.

BUT WE KNOW THIS IS 2023, RIGHT? AND THINGS HAVE CHANGED SINCE 1949 WHEN THE THEATER WAS FIRST BUILT.

SO WE ARE REHABILITATING THE FOREST THEATER.

UM, AND WHAT I HANDED OUT TO YOU IS THE, IS YOU KNOW, KIND OF A SNAPSHOT OF THE OVERALL BREAKDOWN BECAUSE IT'S JUST NOT ABOUT THE THEATER, IT IS AN ENTIRE NEIGHBORHOOD REVITALIZATION THAT'S TAKING PLACE IN 75, 21 15 OR THAT AREA.

AND FOR US IT INCLUDES THE THEATER, IT INCLUDES EDUCATION.

SO WE HAVE A PARTNERSHIP WITH THE DOON FROM THE SCHOOL DISTRICT, PARTICULARLY WITH, UM, WELL IT USED TO BE CALLED THE COLONIAL SCHOOL, WHICH TURNED INTO THE MLK ART, I MEAN LEADERSHIP, I MEAN MLK LEAGUE LEARNING CENTER.

THANK YOU.

AND NOW IT'S THE M K ARTS ACADEMY ACADEMY AND THE OTHER PART IS HOUSE, UM, MIXED INCOME HOUSING.

SO, MR. COLEMAN, CAN YOU DO ME A FAVOR, MR. COLEMAN FOR PERSPECTIVE? CAN YOU LIKE SURE THAT EVERYONE KNOWS WHERE THE FOREST AREA IS,