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MEMBERS OF THE PARK AND RECREATION[Dallas Park and Recreation Board on October 19, 2023. ]
FOR ALLOWING ME TO BE HERE THIS MORNING AND SHARE A COUPLE THOUGHTS ON TODAY'S BRIEFING.ITEM NUMBER SIX, UH, MY NAME IS TRAVIS REYNOLDS.
I'M THE MANAGER OF PUBLIC POLICY FOR THE REAL ESTATE COUNCIL.
UH, WE'RE A MEMBERSHIP ORGANIZATION OF OUR 2000 MEMBERS, 625 MEMBER COMPANIES.
UH, LARGEST MEMBERSHIP ORGANIZATION, COMMERCIAL REAL ESTATE INDUSTRY HERE IN THE CITY OF DALLAS.
UH, WE ARE DEVELOPERS, BUILDERS, BANKERS, MORTGAGE ATTORNEYS, UM, ANYBODY THAT TOUCHES THE COMMERCIAL REAL ESTATE INDUSTRY.
UH, ONE THING THAT WE ALL SHARE IS A DESIRE TO SEE DALLAS TO SUCCEED.
WE BELIEVE IN RESPONSIBLE, SUSTAINABLE, EQUITABLE DEVELOPMENT, AND WE CONTINUOUSLY LOOK FOR WAYS TO PARTNER WITH OUR PARTNER WITH CITY OFFICIALS, STAFF, AND OTHER STAKEHOLDERS, CITY OF DALLAS, TOWARDS OUR ULTIMATE GOAL, WHICH IS BUILDING A STRONGER DALLAS.
THAT'S WHY WE WORK CLOSELY WITH MEMBERS OF THIS BOARD AND CITY OF DALLAS DEPARTMENT, RECREATION DEPARTMENT STAFF IN 2018 TO DEVELOPED CITY'S CURRENT PARKLAND DEDICATION ORBITS, UH, WHICH HAS SEEN OVER $12 MILLION CONTRIBUTED TO THE CITY'S PARKLAND DEDICATION FUNDS SINCE ITS INCEPTION.
WE BELIEVE THAT PRESERVING GREEN SPACE IN OUR CITY IS IMPORTANT FOR OUR CITIZENS', PHYSICAL, PSYCHOLOGICAL, AND SOCIAL WELLBEING.
AND WE BELIEVE THAT PARKS BUILD HELP BUILD HEALTHY AND STABLE COMMUNITIES.
WE ALSO HAVE CONCERNS ABOUT THE IMPACT THAT ADDRESSED TO FEE INCREASE IN POTENTIALLY A HUNDRED PERCENT OR MORE ON A PER DWELLING UNIT BASIS, WILL HAVE ON THE COST AND AVAILABILITY OF HOUSING IN OUR CITY.
DALLAS IS IN A HOUSING CRISIS RIGHT NOW WITH STUDIES SHOWING THAT WE HAVE A CURRENT DEFICIT OF OVER 33,000 UNITS IN OUR CITY, WHICH EXPECTED TO GROW OVER 83,000 UNITS BY 2030.
BETWEEN THE EFFECTS OF RISING INTEREST RATES, SURGING COSTS, INCREASED REGULATORY BUILDING BURDEN, MULTI-FAMILY HOUSING DEVELOPERS ARE THE ONLY ASSET CLASS IMPACTED BY THESE PROPOSED CHANGES WHO ARE ALREADY BASIC, AN INCREDIBLY CHALLENGING ENVIRONMENT TO MEET THIS UNPRECEDENTED DEMAND.
WHICH BRINGS ME TO THE SECOND POINT.
I WANNA SHARE MORE THAN ENDS ANY OTHER FACTOR.
OPERATING AN ENVIRONMENT OF REGULATORY CERTAINTY HELPS DRIVE INVESTMENT AND DEVELOPMENT DECISIONS.
WITH THE PROPOSED ORDINANCE CHANGE, PURPORTEDLY GIVING THE PARKS AND RECREATION DEPARTMENT THE AUTHORITY TO CHOOSE BETWEEN MULTIPLE AVENUES FOR REQUIRING LAND, DEDICATION, OR FEES IN LOOM, WHICH IS AN INTERPRETATION OF THE STATUTE THAT WE BELIEVE IS INFR TO BOTH THE LETTER AND INTENT OF THE LAW.
THE UNCERTAINTY INTRODUCED INTO THE DEVELOPMENT PROCESS WILL FURTHER DEGRADE OUR COMMUNITY'S CAPACITY TO MEET THE URGENT NEED FOR HOUSING IN OUR CITY AS WE HAVE FOR THE PAST 30 PLUS YEARS.
REAL ESTATE COUNCIL STANDS READY AND EAGER TO WORK WITH OUR PARTNERS AT THE CITY TO ENSURE THAT WE'RE ABLE TO COME UP WITH AN ORDINANCE THAT BOTH MEETS THE STATUTORY REQUIREMENTS IMPOSED BY THIS NEW STATE LAW AND ALLOWS US TO BALANCE THE STRATEGIC PRIORITIES FOR OUR CITY AS DEFINED BY THE CITY COUNCIL.
I WANNA SAY THANK YOU AGAIN FOR ALLOWING ME TO SPEAK WITH YOU THIS MORNING.
THANK YOU ALL FOR YOUR DEDICATED SERVICE TO OUR CITY.
THANK YOU SO MUCH, MR. RAMS. IS THAT ALL OKAY WITH THAT? WE MOVE TO APPROVAL OF MINUTES FOR OCTOBER 5TH, 2023.
DO I HAVE A MOTION? MS.
ANY OPPOSED? I AGENT NUMBER 1, 2, 3.
DO I HAVE A MOTION? UH, MR. WARD? DO I HAVE A SECOND? MS. HAS ANY DISCUSSION WITH ANY OF THOSE? WITH THAT? ALL IN FAVOR SAY AYE.
ITEM FOR INDIVIDUAL CONSIDERATION.
UH, MR. CONNOR, YOU LIKE TO MAKE A, I NEED TO MAKE A, I THOUGHT YOU WERE DEFINITELY RIGHT.
OH, WE'RE DEFERRING NUMBER FOUR.
I'D LIKE TO MAKE A MOTION TO DEFER.
I THOUGHT WE WERE TALKING ABOUT THAT.
SORRY, YOU TALKING ABOUT THIS BEFORE? ABSOLUTELY WILL BE.
UH, SO THERE IS A MOTION TO DEFER IT.
DO I HAVE A SECOND FOR THAT? UH, MR. GOLDSTEIN, ANY DISCUSSION ON DEFERMENT? YES.
MS. ESMAN, CAN I JUST ASK WHY MR. PRESIDENT AGARWAL AND, UH, MS. TON? BASICALLY, UH, WE NEED TO DO A LITTLE ADDITIONAL WORK ON FINANCING FOR THIS.
UM, WE WENT AHEAD AND PUT THIS THROUGH WITH SOME GENERIC FINANCING AND OUR FINANCE DEPARTMENT HAS ASKED US TO IDENTIFY SOME SPECIFIC PROJECTS THAT WE'RE GOING USE UTILIZING THE
SO WE ARE WORKING ON IDENTIFYING THOSE SPECIFIC PROJECTS.
WE WILL HAVE THOSE IDENTIFIED BY THE NEXT PART BOARD MEETING.
SO WE WANTED TO MAKE SURE THAT WE CORRECTED THIS ITEM BEFORE
SO IS THAT THE REQUEST OF STAFF? IT WAS THE PUBLIC STAFF, CITY, CITY BUDGET DEPARTMENT.
THIS IS THE CHANGE THEN HOW WE
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QUESTIONS THAT WITH THAT, ALL IN FAVOR SAY A AYE.WE ARE DONE WITH VOTING KEEPING OFFICE OF PROCUREMENT SERVICES INTRODUCED.
UH, UH, WE HAVE, UH, DANIELLE THOMPSON, WHO'S THE DIRECTOR FOR THE, UH, UH, FOR OUR PROCUREMENT SERVICES.
AND, UH, THANK DANIELLE, I THINK YOU, MS. THOMPSON, YOU'VE BEEN ON, ON BOARD HOW MANY YEARS, UH, AT THE CITY FOR THREE AND A HALF.
I WILL SAY SINCE SHE CAME ON BOARD, UH, WE HAVE, THE PARK DEPARTMENT HAS DEFINITELY ESTABLISHED A RELATIONSHIP WITH HER AND HER TEAM AND WE'RE, WE DEFINITELY LOOK AT WAYS WE CAN, UH, CONTINUE TO DO THINGS A LITTLE BIT MORE EFFICIENT AND WE APPRECIATE, UH, HER AND HER TEAM MEMBERS ARE WILLING TO WORK WITH US.
AND I WILL SAY THEY'VE BEEN UNDERSTAFFED,
WELL, THANK YOU, UH, JOHN FOR THAT INTRODUCTION AND GOOD MORNING EVERYONE AGAIN.
DANIELLE THOMPSON, DIRECTOR OF THE OFFICE OF PROCUREMENT SERVICES.
UM, THANK YOU FOR GIVING ME THE OPPORTUNITY TO COME BEFORE YOU TO GIVE YOU AN OVERVIEW OF THE SERVICES AND REALLY WHAT PROCUREMENT DOES.
UM, FROM MY MEMORY, I DON'T THINK THAT ONE OF, UH, THAT MYSELF OR MY PREDECESSOR WAS HERE, UH, TO DO THIS.
SO I WANTED TO GIVE YOU GUYS AN OVERVIEW OF THE SERVICES AND ALL OF THE THINGS THAT PROCUREMENT DOES, AS WELL AS SOME OF THE IMPROVEMENTS THAT I'VE MADE.
UM, BECAUSE TO JOHN'S POINT, WE HAVE BEEN UNDERSTAFFED, BUT OUR PROCESSES HAVE NOT BEEN UPDATED, UM, UNTIL RECENTLY.
THIS IS, UH, THE CITY ORGANIZATIONAL CHART.
I JUST WANTED TO SHOW STRUCTURAL PURPOSES, UM, THAT THE OFFICE OF PROCUREMENT SERVICES FALLS UNDER JACK IRELAND, OUR C F O.
SO A LITTLE DEPARTMENT OVERVIEW.
UM, PURCHASING IS NOT JUST CONTRACTS.
THERE ARE ACTUALLY FIVE DIVISIONS WITHIN THE OFFICE OF PROCUREMENT SERVICES.
UM, OUR PRIMARY RESPONSIBILITY IS PURCHASING AND CONTRACT MANAGEMENT FOR ALL OF THE CITY'S GOODS AND SERVICES.
WE ALSO HAVE THE EXPRESS BUSINESS CENTER, WHICH IS AN ACTUAL STORE IN L TWO.
UM, YOU HAVE THE OPPORTUNITY TO DO ALL OF YOUR COPYING.
UM, ANY TYPE OF SERVICE WE GET AT A FEDEX OR A U P S STORE, YOU CAN DO AN L TWO THAT'S A PART OF, UH, PROCUREMENT SERVICES AS WELL AS OUR CITY STORE.
A CITY STORE IS OFFSITE, AND THAT'S ACTUALLY WHERE WE SELL SLUR ITEMS THAT HAVE BEEN CONFISCATED THROUGH POLICE SPRAYS, ANY UNCLAIMED PROPERTY.
WE ALSO SELL VEHICLES, UM, THAT ARE OUT OF SERVICE WITH OUR FLEET AND, UH, VEHICLES THAT HAVE BEEN, UM, TAKEN IN BY THE CITY THROUGH ANY OF THEIR ACTIVITIES.
SO WE DO ALL THAT THROUGH THE CITY STORE.
THE EXPRESS BUSINESS CENTER AND THE CITY STORE ARE REVENUE, UH, GENERATING DEPARTMENTS.
SO, O P WHAT'D YOU SAY? WHERE DOES THAT STORE? OH, UH, I'LL GET YOU GUYS THE ADDRESS.
UH, PLEASE VISIT IT IN A LITTLE NOTE ABOUT THE CITY STORE.
WE RECEIVE ALL OF THE CITY'S, UM, BOOK AND LEFTOVER ITEMS. SO LET'S SAY A DEPARTMENT, UH, RENOVATES AND PUTS NEW CUBICLES.
ALL THE OLD CUBICLES GO THERE AND WE SELL THEM ONLINE ON AUCTION.
SO WE ENCOURAGE OUR NONPROFITS, SMALL BUSINESSES TO GO THERE.
ANYTHING THAT THE CITY SALES OWED EQUIPMENT FROM REC CENTERS, WE SELL IT AT OUR CITY STORE.
UH, SO WE WILL GET YOU GUYS THAT INFORMATION.
I WANNA TALK ABOUT THIS SLIDE FOR A LITTLE BIT.
I WATCHED THE PRESENTATION, UH, WITH OUR PEER DEPARTMENT, THE SMALL BUSINESS CENTER.
SO I WANTED TO TAKE SOME TIME TO GIVE YOU CLARITY ON WHAT WE DO.
O P S IS RESPONSIBLE FOR GOODS AND SERVICES ONLY HERE IN THE CITY OF DALLAS.
ALL OF THE CONSTRUCTION, ARCHITECTURAL AND ENGINEERING PROJECTS, THEY ARE SUBJECT TO THE ADMINISTRATIVE DIRECTIVE THAT I MANAGE AND OVERSEE.
HOWEVER, WE ENCOURAGE AND SUPPORT THE DEPARTMENTS TO MANAGE THEIR OWN CONSTRUCTION.
WE MANAGE ALL COMPETITIVE PROCUREMENTS, REQUESTS FOR BIDS, REQUESTS FOR INFORMATION, REQUESTS FOR QUALIFICATIONS, PROPOSALS AND COMPETITIVELY.
SO PROPOSALS, WE MANAGE AND APPROVE ALL OF THE CITY'S SOLE SOURCES, COOPERATIVES, AGREEMENTS, INTERLOCALS AND SPECIAL NEED MEMOS.
OUR CONTRACT MANAGEMENT TEAM IS REALLY EFFECTIVE POST THE CONTRACT BEING EXECUTED AND APPROVED BY COUNCIL.
THEY MANAGE RATIFICATION, ADMINISTRATIVE ACTIONS, ANY EXTENSIONS, CONSENT TO ASSIGNMENT WHEN THE BUSINESS CHANGES, UM, AND ANY VENDOR OR CITY ISSUE RESOLUTIONS.
SO IF A VENDOR COMES TO US AND SAY, YOU KNOW, UM, THIS DEPARTMENT IS NOT HONORING THE CONTRACT, THEY HAVE NOT PAID US.
WE ARE HAVING ISSUES WITH GETTING, UH, SUPPORT FROM THE STAFF WITH THIS CONTRACT, WE WILL INTERVENE.
SO A PART OF MY LEADERSHIP AS I CAME ON BOARD, ONE OF THE BIGGEST CHALLENGES HAS BEEN PROCESS IN GETTING THINGS, UH, TO COUNCIL IN A TIMELY FASHION.
UM, PRIOR TO MY ARRIVAL, SOME OF THE TIMELINES THAT WE ACTUALLY SAW WERE OPEN
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UM, NOT ONLY IS THAT, UM, COMPLETELY UM, UNACCEPTABLE, IT'S JUST UNREALISTIC TO SUPPORT THE CITY AND THE VOLUME THAT WE HAVE.
SO ONE OF THE THINGS THAT I DID OVER A YEAR AGO WAS START A PROCESS IMPROVEMENT.
WE BROUGHT IN A LEAN SIX SIGMA TEAM WHO, UM, AND I'M A BLACK BELT MYSELF, AND WE WENT THROUGH EVERY STEP OF OUR PROCUREMENT PROCESS, TOOK IT FROM OVER 68 STEPS AND REDUCED IT TO 23.
WE REDUCED OUR PROCESSING TIME, UH, OVER 40% AND WE MOVED, REMOVED A LOT OF DUPLICATION.
UM, ONE OF THE EXAMPLES IN HERE WAS THAT THERE WERE FIVE MANAGER REVIEWS PRIOR TO IT BEING SOLICITED.
UM, ANOTHER THING THAT WE HAVE DONE WITH THIS PROCESS IMPROVEMENT THAT REALLY IS THE STAPLE OF THIS TRANSFORMATION IS WE BROUGHT IN SALESFORCE.
SO WE CUSTOMIZE A SALESFORCE PLATFORM WITH THE I T S DEPARTMENT THAT WILL MANAGE EVERY PROCUREMENT.
THE DIRECTORS CAN GO IN, SEE THE STATUS OF THEIR PROCUREMENTS, UM, WE CAN HAVE ALL OF OUR INFORMATION CENTRALIZED AS WELL AS TRACK IT.
SO SALESFORCE IS GOING TO BE A HUGE IMPROVEMENT.
BUT THE PROCESS, UH, IMPROVEMENT FORMALLY WAS INTRODUCED AND ROLLED OUT TO THE CITY OCTOBER ONE.
SO WE ARE STARTING THAT PROCESS NOW.
UM, ADDITIONALLY WITH THE PROCESS IMPROVEMENT THROUGH OUR BUDGET SEASON, WE WERE GIVEN FIVE ADDITIONAL POSITIONS TO HELP US EXPEDITE THE PROCESS.
THE PROCESS IS GREAT, BUT WE NEED PEOPLE TO HELP US.
SO WE, UH, ARE APPRECIATIVE TO CITY COUNCIL FOR GRANTING US THOSE FIVE POSITIONS AS WELL AS OUR CITY MANAGER.
SO A COUPLE OF THE THINGS THAT, UM, I'VE INTRODUCED THAT I THINK IS EXTREMELY IMPORTANT IS OUR COMMUNITY ENGAGEMENT AND CONNECTING TO OUR, OUR CONNECTION TO OUR BUSINESSES.
AND SO ONE OF THE, THE NEW SERVICES THAT WE PROVIDE AND HAVE STARTED TO PROVIDE OVER A YEAR AGO ARE VENDOR MEET GREETS.
SO A LOT OF OUR BUSINESSES ARE QUITE INTIMIDATED TO DO BUSINESS WITH US.
THEY DON'T KNOW WHERE TO START.
AND MORE IMPORTANTLY, THEY DON'T KNOW HOW TO APPROACH OTHER DEPARTMENTS TO SHARE THEIR GOODS AND SERVICES.
SO WE HAVE A SERVICE WHERE WE WILL MEET, UH, THE BUSINESSES AND BASICALLY GET AN OVERVIEW.
WE GIVE THEM A PITCH SESSION, REALLY, AND THEN WE TAKE THEIR SERVICES AND GOODS.
AND IF WE KNOW OF OPPORTUNITIES COMING UP, WE ACTUALLY BUILD A BRIDGE WITH THEM TO THE DEPARTMENTS, TO JOHN JENKINS, TO OTHER, UH, DIRECTORS TO SAY, HEY, THIS PERSON HAS A GOOD OR A SERVICE.
YOU DO NOT HAVE TO USE IT HOWEVER, WE WANNA PUT THEM BEFORE YOU BECAUSE HONESTLY, THEY WON'T HAVE A CHANCE TO GET THAT ACCESS ANYWHERE ELSE.
SO, UH, WE, WE PARTNER AND DO THE VENDOR MEET AND GRADES, UH, FOR ALL OF OUR 42 DEPARTMENTS.
OKAY, SO ANOTHER SERVICE THAT WE PROVIDE OUR DEBRIEF.
SO WHEN A FIRM, UH, SUBMITS A PROPOSAL OR EVEN A BID AND THEY'RE NOT NOT SUCCESSFUL, WE PROVIDE A FORMAL SERVICE WHERE WE GET ALL OF THE EVALUATORS, THE PEOPLE WHO SCORE THE BID OR THE PROPOSAL, AND WE BRING THEM IN FOR A LESSON.
UM, AND IT'S REALLY INFORMATIONAL.
WHAT THAT LESSON LOOKS LIKE IS, THIS IS WHERE YOU WERE STRONG AT, THESE WERE AREAS WE WOULD LIKE FOR YOU TO STRENGTHEN AND IMPROVE.
UM, AND WHAT QUESTIONS DO YOU HAVE FOR THE EVALUATION TEAM? BECAUSE WHEN WE'RE LOOKING AT PUZZLES, WE CAN SEE AS WE COMPARE THIS AREA, WE LOOK AT STRONG AND WE WOULD LIKE TO TELL YOU DO X, Y, Z.
IT'S A BEST PRACTICE IN PROCUREMENT TO GIVE UNSUCCESSFUL PROPOSERS THE OPPORTUNITY, OPPORTUNITY TO KNOW WHAT THEY DID NOT DO WELL IN.
UM, AND AGAIN, THAT ENCOURAGES THEM TO STILL DO BUSINESS WITH US AND HOPEFULLY BE SUCCESSFUL IN THE FUTURE.
OUR LOCAL PREFERENCE PROGRAM, UM, HAS BEEN ON THE BOOKS FOR YEARS.
UM, AND TWO YEARS AGO WE DID A LITTLE REFRESH, IF YOU WILL, TO THE, UH, THE PROGRAM.
SO PRIOR TO THE CITY'S LOCAL PREFERENCE WAS THAT YOU HAD TO HAVE A HEADQUARTERS OR A BUSINESS IN THE CITY OF DALLAS TWO YEARS AGO.
UH, REALLY AS A RESPONSE TO THE PANDEMIC, WE ALSO HIGHLIGHTED FIRMS WHO ARE NOT IN THE CITY OF DALLAS, BUT THEY HIRE CITY OF DALLAS, UM, RESIDENTS.
UM, SO WE WANTED TO ENLARGE OUR OPPORTUNITY TO SUPPORT THOSE FIRMS WHO THEY MAY BE HEADQUARTERED IN, UH, ANOTHER STATE, BUT THEY COME AND HAVE AN INVESTMENT IN OUR CITY.
AND SO WE UPDATED THE LOCAL PREFERENCE PROGRAM, WHICH IS SPECIFICALLY YOU SIGN AN AFFIDAVIT IF YOU FALL INTO ONE OF THE PARAMETERS OF HAVING A OFFICE HERE IN THE CITY OF DALLAS, OR YOU HIRE CITY, UH, DALLAS RESIDENTS.
WITH THAT, YOU GET FIVE POINTS DURING THE EVALUATION POINT, UH, PROCESS AND FIVE POINTS SOUNDS SMALL, BUT IT COULD BE THE DIFFERENTIATOR BETWEEN WINNING A CONTRACT AND LOSING IT.
SO THE LOCAL PREFERENCE PROGRAM IS MANAGED BY MY OFFICE AS WELL.
THE OFFICE OF PROCUREMENT SERVICES ALSO SETS THE LIVING WAGE EVERY YEAR.
WE WORK WITH M I T, UM, WITH OUR RESOLUTION THAT WAS PASSED BY THE DALLAS CITY COUNCIL IN 2015.
ALL OF OUR GOOD AND SERVICES CONTRACTS OVER $50,000, UM, HAVE A REQUIREMENT TO USE THE LIVING WAGE THAT WE SET AS A MINIMUM FOR FISCAL YEAR 24.
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UM, ANOTHER SERVICE THAT, UH, WAS INTRODUCED ABOUT TWO YEARS AGO IS OUR PROCUREMENT QUARTERLY REPORT.SO OUR DEPARTMENTS INTERNALLY, OUR INTERNAL CUSTOMERS, UM, HAD CONCERNS OF HOW DO WE KNOW WHAT YOU GUYS ARE PLANNING TO PUT OUT ON THE STREET? HOW DO WE KNOW WHEN OUR PROJECTS ARE GOING TO BE, UM, SUBMITTED TO THE PUBLIC? AND THEN OUR EXTERNAL CUSTOMERS, OUR BUSINESSES WANTED TO KNOW, WHEN ARE YOU GOING TO LET THESE CONTRACTS? SO WE CAN PREPARE, WE CAN COORDINATE, WE CAN GET OUR JOINT VENTURES, UM, IN FINANCES IN ORDER TO PROPOSE ON THESE CONTRACTS.
SO THE PROCUREMENT QUARTERLY REPORT IS THE ANSWER TO THAT.
WE PROVIDE A ENTIRE QUARTER PROJECTION OF EVERY SINGLE PROJECT THAT WE WILL SOLICIT GOOD SERVICES AND CONSTRUCTION.
WE PARTNER WITH THE SMALL BUSINESS CENTER ON THE CONSTRUCTION PROJECTS AS THEY PUT SOME DATA FOR US, BUT WE PUBLISH THIS IN ADVANCE.
SO EVERY SINGLE QUARTER YOU CAN GO TO OUR WEBSITE, YOU CAN SEE EVERYTHING THAT WE'RE GONNA SOLICIT ALONG WITH PERTINENT DETAILS.
HOW MUCH MONEY IS THE CONTRACT, HOW ARE WE GOING TO PROCURE IT? IS THERE GRANT FUNDS? UM, IS LOCAL PREFERENCE, UM, AN OPPORTUNITY THAT CAN BE USED ON THIS? WE GIVE YOU THE SCOPE AND WE GIVE YOU ALL THE COMMODITY CODES THAT YOU WOULD WANT TO HAVE IF YOU'RE GOING TO PROPOSE ON THESE.
SO OUR PROCUREMENT QUARTERLY REPORT, UM, HAS BEEN VERY SUCCESSFUL, UM, SINCE WE'VE LAUNCHED AND IT'S BEEN VERY HELPFUL FOR OUR BUSINESSES.
AND HERE'S OUR CONTACT INFORMATION.
THAT CONCLUDES MY PRESENTATION.
HAS THIS BOARD WAS BEING GREAT.
NEED TO HEAR ABOUT YOUR MEETING, SO I'M SURE THERE'LL BE LOTS OF QUESTIONS, BUT THAT THERE'S MR. GORDON.
YEAH, I'M LOOKING AT THE WEBSITE.
BY THE WAY, I'M LOOKING AT THE WEBSITE FOR THE, UM, PROCUREMENT SERVICES, SPECIFICALLY THE CITY STORE.
IS THERE AN E-COMMERCE OPTION OR DO YOU HAVE TO GO? OH NO, EVERYTHING'S ONLINE.
OUR AUCTIONS FOR ALL OF OUR VEHICLES, UM, ALL OF OUR AUCTIONS FOR ALL OF THE ITEMS THEY ARE ONLINE.
SO WE PARTNER WITH THE ONLINE AUCTION SITE AND IT'S ON THE CITY STORE TAB ON THE SITE OF OUR WEBSITE.
UM, AND IT GIVES YOU THE LINKS SO YOU CAN GO IN PERSON.
UM, WE HAVE, UM, A WIDER ARRAY OF, OF ITEMS, UM, ONE OF THE RAIDS AND ITEMS THAT BE CONFISCATED.
P P P UH, WAS OVER A HUNDRED PAIR OF MIGRAINES FROM TENNIS SHOES.
SO SOME PEOPLE LIKE TO GO IN, I SAW YOU, I SHOPPING NOW.
YOU CAN GO OVER THERE AND ACTUALLY SEE THE PRODUCT, BUT YOU DON'T HAVE TO.
WE WILL STILL SELL THAT ONLINE THROUGH OUR AUCTION.
SO WE'LL TAKE PICTURES, BUT IT WILL BE HOUSED IN OUR CITY STORE.
SO YOU CAN'T BUY IN PERSON? YES, IF YOU GO TO OUR CITY STORE, YOU CAN BUY THE ITEMS THERE, BUT ALL OF THE OPTIONS FOR THINGS, MOST PEOPLE ARE NOT GOING TO C SPORT BECAUSE OF THE PANDEMIC.
UH, MOST PEOPLE DO EVERYTHING ONLINE, BUT OUR NONPROFITS ARE SMALL BUSINESSES THAT WE ENCOURAGE.
AUCTION MEANS THAT UNIONS BE BIDDING.
SO HOW IS AN ITEM FOR SALE IN THE STORE? YEAH, SO EVERY, EVERYTHING IS STRUCTURED ON A TIMEFRAME.
SO WHEN YOU SET UP A TOUR, YOU SET UP A VISIT OVER THERE, THEY WILL TELL YOU THE DATE THAT THE AUCTIONS GONNA CLOSE.
UM, AND THE RATES THAT ARE, OR THE BIDS THAT ARE CURRENTLY IN, IF YOU ARE THE WINNING BID, YOU CAN ACTUALLY PURCHASE EQUAL ITEMS THAT DAY.
ALL OF THE VEHICLES ARE ONLINE THOUGH.
EVERYTHING IS ONLINE FOR VEHICLES AND LARGE, UH, EQUIPMENT.
SO AGAIN, I'M ON THE WEBSITE AND I SEE IT, THE LINK FOR THE LONE STAR AUCTIONS? YES, THAT'S YOUR PARTNER.
SO EVERYTHING IS ON LONE STAR AUCTION, HAS A BUNCH OF OTHER STUFF ON HERE AS WELL.
YEAH, LONE STAR IS THE AUCTION HERE FOR, UM, A LOT OF MUNICIPALITIES, BUT WE GET TO SEE IF DALLAS, SEE ALL OF OUR ITEMS. WAIT, WAIT, WHERE? NO, I'M JUST KIDDING.
SO JUST TO CLARIFY, YEAH, I CAN'T JUST, I CAN'T JUST GO IN AND DROP AT THE STORE AND JUST NO.
SO WE WOULD TELL YOU THESE ARE THE DAYS THAT YOU COULD COME TO SEE THE ITEMS AND THEN YOU CAN PUT YOUR BID IN IF THEY WERE SUCCESSFUL.
YOU CAN GET YOUR ITEMS RIGHT THERE.
QUESTIONS ON PROCUREMENT
UM, I'VE GOT KIND OF A SPECIFIC QUESTION AND CONCERN.
WE RECENTLY HAD, IT HAS TO DO WITH GOOD FAITH EFFORTS FOR N W B D.
WE RECENTLY HAD A CONTRACT, UM, FOR US TO VOTE ON WHERE THE PERSON, THE CONTRACTOR HAD LISTED SEVEN, I BELIEVE IT WAS OUTREACHES, UH, FIVE BY EMAIL, TWO BY PHONE.
SO THEN WE LOOKED AT THE FORMS AND THE QUESTION WAS, DID YOU ALL MEET WITH THE B I T OFFICE BUSINESS INCLUDING DIVERSITY? THE ANSWER WAS NO.
SO THEN MY, THEN WHAT I WAS CONCERNED AND MY QUESTION ABOUT, AND THIS MAY BE FOR OUR PROCUREMENT PEOPLE ALSO, 'CAUSE SOMEWHERE THIS LIES, WE DON'T MAKING A GOOD FAITH EFFORT BECAUSE IF A, IF A CONTRACTOR
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THAT JUST SO APPARENTLY WHAT APPEARED TO ME TO BE A MINIMUM EFFORT, NO EXPLANATION.AND THEN OBVIOUSLY HAVING TROUBLE GETTING IT DONE AND THEN STILL DOESN'T CHOOSE TO MEET WITH OUR OFFICE B I D AND YET IT GETS PASSED FORWARD TO US.
HOW DOES THAT HAPPEN? AND UH, IS THAT ACCEPTABLE? I MEAN, 'CAUSE IT DOESN'T SEEM FEEL ACCEPTABLE TO ME.
'CAUSE I BEGIN, I'M, I'M LIKE, WELL IT DOESN'T LOOK TO ME LIKE A GOOD FAITH EFFORT WAS REALLY MADE.
AND SO AT THAT POINT, I DON'T WANT TO VOTE AGAINST A GOOD PROJECT.
BUT ON THE OTHER HAND, I DON'T WANT TO BE SHOEHORNED INTO WHAT I THINK IS A DECISION TO.
SO COULD YOU JUST EXPAND ON THAT BEFORE MS. THOMPSONS? UH, BECAUSE I DON'T, I I KNOW SHE WILL EXPLAIN 'CAUSE SHE USED TO BE OVER BOTH THE WORLDS, BUT NOT TODAY WHEN IT COMES TO, TO THE BIG, I MEAN, WHAT'S THE NAME OF THAT OFFICE? SMALL BUSINESS CENTER.
BUT I WILL SAY WE DID GET A MEMO RECENTLY ABOUT FOUR WEEKS AGO, I'LL SAY.
UH, I DID BRING, BRING THIS UP, UH, A COUPLE WEEKS AGO, AND I KNOW MS. THOMPSON HAS BROUGHT THIS UP AS WELL TO THAT OFFICE.
AND WE DID GET A MEMO RECENTLY SAYING THEY'RE CHANGING THAT PROCESS AND NOW THEY WILL BE INVOLVED.
SOMEONE DOESN'T NEED THAT EFFORT BEFORE WE AWARD THE CONTRACT.
THEY WILL BE THE OFFICE THAT GOES BACK AND DIRECTLY SPEAK WITH THAT VENDOR BEFORE THE CONTRACT IS AWARDED.
SO JUST FOR SOME BACKGROUND AND CONTEXT, THE SMALL BUSINESS CENTER, UH, PRIOR TO TWO AND A HALF YEARS AGO WAS ACTUALLY ONE OF THE DIVISIONS WITHIN THE OFFICE OF PROCUREMENT SERVICES.
SO WE ACTUALLY MANAGED THE PROGRAM PRIOR TO LIVING, UM, SEPARATED AND CREATING INTO THE SMALL BUSINESS CENTER.
SO THE M W B E PROGRAM, THE GOOD FAITH EFFORTS THAT'S A PART OF THAT PROGRAM IN THAT OFFICE.
UM, AS, AS, UM, DIRECTOR JENKINS STATED, THEY ARE UPDATING THEIR POLICY PROCEDURES, UM, NOT ONLY FOR UM, GOOD FAITH EFFORT, BUT ALSO FOR OTHER SERVICES.
UM, WE'VE DEALT WITH THAT QUITE A BIT WITH PARK AND RENT CONTRACTS, UM, WHERE A CATEGORY IS IDENTIFIED FOR THE CONTRACT AS OTHER SERVICES.
THE AVAILABILITY AND DISPARITY SETTING DID NOT SET A GOAL, BUT NOW THEY ARE GOING TO BE SETTING CONTRACT SPECIFIC GOALS.
UM, SO WE DON'T MANAGE THAT IN THE OFFICE OF PROCUREMENT SERVICES.
UM, ESSENTIALLY THROUGHOUT THE PROCUREMENT, UH, PROCESS, WE PARTNER WITH THE SMALL BUSINESS CENTER.
THEY PROVIDE THE M W B E GOAL.
THEY PROVIDE THE LIST FOR ALL OF THE MWBES FOR US TO DO OUTREACH WITH.
AND THEN THEY RECEIVE ALL OF THE FORMS FROM THE BUSINESSES AND THEY REVIEW THEM, APPROVE THEM, AND TELL US WHAT THE FINALIZED GOAL IS.
SO IT'S A COMPLETELY INDEPENDENT, UM, PROCESS THAT THE SMALL BUS, SMALL BUSINESS CENTER CONDUCTS.
BUT WE DO THAT IN PARTNERSHIP TOGETHER.
SO UNFORTUNATELY WE DO NOT TOUCH OR INTERVENE IN THAT.
UM, BUT WE PARTNER VERY CLOSELY WITH THE SMALL BUSINESS CENTER JUST JUST TO BE, MAKE SURE SO IN THE FUTURE WHEN SOMETHING LIKE THAT COMES ALONG, EVEN THOUGH IT'S NOT THIS DEPARTMENT, SOMEONE WILL NOW GO, WELL, YOU DIDN'T EVEN MEET WITH B I D AND NOW YOU'RE GONNA HAVE TO DO THAT.
THERE IS THAT CATCH IN THERE NOW? YES, WE WILL.
WE, BEFORE WE AWARD THAT CONTRACT, WE SEE THEY DID NOT MEET THE GOALS, YOU KNOW, YOU KNOW SO MUCH FOR GOOD FAITH EFFORT, YOU KNOW WHAT I MEAN? WE TRIED THAT.
THEY WILL NOW, WHEN MY TEAM MEET BACK FOR THE AWARD CONTRACT TO THEIR VENDOR, SMALL BUSINESS, A SMALL BUSINESS, SMALL BUSINESS CENTER, SMALL BUSINESS CENTER WILL BE THERE TO SPEAK WITH THAT VENDOR ABOUT WHAT ARE THEY GOING TO DO TO TRY TO MEET THEIR GOAL.
I JUST, UH, I'M GONNA JUST ADD THAT THIS IS GREAT NEWS BECAUSE, YOU KNOW, SMALL, THE PROCESS IS VERY CUMBERSOME FOR ANYBODY AND FOR A SMALL BUSINESS SOMETIMES, AND I'VE BEEN TOLD FOR, BUT WHY DON'T YOU HAVE, WELL, IT'S JUST TWO.
AND THOSE SMALLER BUSINESSES DON'T HAVE THE BACKEND OFFICE TO, SO ANYTHING YOU DO TO HELP SMALL BUSINESSES, I'M SURE THAT'S WHAT YOU'RE DOING.
UM, HOW MANY PEOPLE DO YOU HAVE ON YOUR STAFF NOW? CURRENTLY IT'S 47 AND THAT'S NOT WITH OUR NEW
AND JUST FOR CLARITY, DO YOU DO CONTRACTS? OKAY.
WELL, SO WE DO THE SOLICITATION AND ALL OF THE PROCESS FOR THE CONTRACT.
OUR CITY ATTORNEY'S OFFICE ACTUALLY MANAGES THE CONTRACTS.
BUT SELECTING YES, THE EVALUATION PROCESS, THE ENTIRE SELECTION IS WITHIN THE OFFICE OF PROCUREMENT FOR GOODS AND GOODS AND SERVICES, NOT CONSTRUCTION FOR ARCHITECTURAL ENGINEERING.
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GOOD SERVICES.WHO IS, YOU ALLUDED TO THE, THE COMMITTEE THAT THEY CAN ASK FOR REVIEW OF THE COMMITTEE THAT MADE THE SELECTION, THAT COMMITTEE MADE.
WE PARTNER WITH OUR DEPARTMENTS WHEN THEY DEVELOP THEIR SPECIFICATIONS, WHICH IS BASICALLY THEIR NEED.
THE DEPARTMENT DIRECTOR OR ASSISTANT DIRECTORS ACTUALLY IDENTIFY THOSE SUBJECT MATTER EXPERTS AND THEY WILL SELECT THEM FROM ACROSS THE CITY.
SO WE DO HAVE SOME REQUIREMENTS.
THE EVALUATION PANEL HAS TO BE DIVERSE.
THERE HAS TO BE DIVERSITY AND EXPERIENCE AND LEADERSHIP ON THAT, UH, PANEL.
BUT THEY WILL IDENTIFY THE TEAM.
SO, UM, FOR PARKS AND RECREATION SOLICITATION, THEY MAY PARTNER WITH TRANSPORTATION AND PUBLIC WORKS AND MAYBE THE CONVENTION CENTER.
SO THEY WILL IDENTIFY THOSE INDIVIDUALS, THE DIRECTOR OF THE DEPARTMENT WHO IS DOING THE PROJECT.
SO, UH, OR WHOEVER THEY IDENTIFY AND ALLOCATE WITH THAT AUTHORITY.
SO IF IT'S AN ASSISTANT DIRECTOR, A PROJECT MANAGER, THEY WILL SUBMIT TO PROCUREMENT A LIST OF NAMES THAT THEY WOULD LIKE TO HAVE ON THEIR EVALUATION PANEL.
AND THEN WE COORDINATE THAT EVALUATION, THESE PROJECTS.
UM, WE PUT A LOT OF, UM, EMPHASIS ON OUR DEPARTMENTS LEADING AND IDENTIFYING THEIR TEAMS BECAUSE THESE ARE THEIR PO PROJECTS.
PROCUREMENT'S EXPERTISE IS IN PROCUREMENT.
AND SO WHEN WE ASK FOR THAT EVALUATION PANEL, IT'S REALLY TO ENSURE THAT THESE PEOPLE HAVE INFORMATION, KNOWLEDGE, AND EXPERIENCE AND EXPERTISE TO EVALUATE THESE PROPOSALS FAIRLY.
WE TRAIN THEM HOW TO DO THE EVALUATION.
WE WALK THROUGH THE PROCESS, HOWEVER THE DEPARTMENTS SELECT THEIR EVALUATION PANEL.
LONG AS THAT, AS LONG AS I HAVE BEEN HERE.
IS THAT HOW, THAT IS NOT AT ALL HOW IT HAS BEEN EXPLAINED TO ME MM-HMM.
SO I WOULD LIKE A LITTLE MORE INFORMATION AROUND THAT.
'CAUSE I'VE BEEN THROUGH A COUPLE OF THINGS WITH PROCUREMENT.
SOME VERY INTERESTING DECISIONS WERE MADE WHEN I ASKED FOR, WELL, WHO SAT ON THAT PANEL THAT MADE THAT DECISION BECAUSE IT, IT WAS CLEAR TO ME THAT THEY DIDN'T HAVE THE EXPERTISE MM-HMM.
AND I WAS TOLD THAT IT WAS NOT, IT WAS A GROUP THAT WAS PUT TOGETHER BY PROCUREMENT AND THAT THERE MAY HAVE BEEN SOMEBODY SELECTED FROM OUR STAFF AT PARK AND REC SURE.
WHICH BROUGHT ME BACK TO THE QUESTION OF, WELL, SOMEBODY ON STAFF MAY OR MAY NOT HAVE THE EXPERTISE RELATED TO THAT PARTICULAR PROJECT.
THAT IS NOT AT ALL HOW WAS EXPLAINED TO ME.
AND I WOULD REALLY LIKE A LITTLE BIT MORE CLARITY AROUND THAT BECAUSE I HAD A PROBLEM WITH THE SELECTION MM-HMM.
AND THEN I WASN'T ALLOWED THE OPPORTUNITY AND NOR THIS WHOLE REVIEW PROCESS, I DON'T BELIEVE MY PERSON WHO LOST THAT BID WAS EVER OFFERED THE OPPORTUNITY TO UNDERSTAND WHY THEY DIDN'T GET IT.
SO IF THAT IS HAPPENING, THERE IS A HUGE COMMUNICATION BREAKDOWN.
AND THE OFFICE OF PROCUREMENT SERVICES, TWO THINGS THAT WE PROVIDE THE, THE SUPPORT ON, AND REALLY THE LEADERSHIP ONE, BUT WE DO NOT MAKE BY THE DETERMINATION IS THE EVALUATION PANEL OR THE FINAL RECOMMENDATION.
SO BASED ON THE EVALUATION AND THE SCORES, WE WILL SUBMIT TO THE DEPARTMENTS FOR THEIR REVIEW, OUR RECOMMENDED AWARD EVALUATION, UH, BASED OFF OF THEIR SCORES.
UM, AND THE DIRECTORS ACTUALLY HAVE THE OPPORTUNITY TO AGREE AND SIGN THAT DOCUMENT STATING THEY AGREE WITH THE RECOMMENDATION OF THE PANEL, OR, UM, THEY CAN STATE THAT THEY DO NOT AGREE, AND THEN WE CAN MOVE TO THE SECOND HIGHEST PROPOSAL OR THE NEXT BIDDER.
THERE'S ACTUALLY A PROCESS IF THE DEPARTMENT IS NOT IN AGREEMENT WITH WHAT THE EVALUATION TEAM SUBMITTED TO PROCUREMENT AS THE FINAL SCORES.
SO THERE'S A PROCESS FOR ALL THAT, BUT PROCUREMENT DOES NOT MAKE THOSE DECISIONS.
SO WHO SITS ON THE PANEL FROM PROCUREMENT? WE HAVE OUR BUYERS, WE HAVE SENIOR BUYERS AND, UH, PROCUREMENT SPECIALISTS.
AND THEIR ROLE IS TO FACILITATE THE PROCUREMENT.
SO TO MANAGE, UH, ALL OF THE VENDORS TO PUT OUT ALL THE SPECIFICATIONS TO MAKE SURE THERE'S A PRE-PROPOSAL MEETING TO EVALUATE THE PRICING, WHICH PROCUREMENT DOES SOLELY THE SMALL BUSINESS CENTER DOES THE M W B E PARTICIPATION IN THE EVALUATION PANEL.
THEY EVALUATE THE TECHNICAL COMPONENT OF THE PROCUREMENT, ACTUALLY THE PROJECT WORK, TYPICALLY HOW MANY PEOPLE ARE ON THE PANEL? UH, DEPARTMENTS USUALLY DO NOT EXCEED SIX.
IT'S USUALLY FOUR TO FIVE PANELISTS THAT THE DEPARTMENTS SELECT TO BE ON THEIR TEAM.
SO MS.
I KNOW WHICH ONE, I MEAN SPECIFIC PROCUREMENT YOU'RE SPEAKING ABOUT TO, TO EXPLAIN THE UNIQUENESS ABOUT THAT PARTICULAR SITUATION.
I WILL SAY MS. THOMPSON HAS BEEN FLEXIBLE WITH THOSE IN PARTICULAR ON THE RP THAT WE'RE ABOUT TO PUT OUT WHEN IT COMES TO SETTING UP YOUR EVALUATION COMMITTEE, BECAUSE WE NEED VERY SPECIFIC EXPERTS ON THAT PARTICULAR COMMITTEE, NOT JUST SOME FOLKS FROM AROUND THE CITY.
[00:30:01]
AND SO SHE HAS BEEN OPEN TO ALLOWING US MORE FLEXIBILITY GOING FORWARD, BUT THEY WILL TALK TO YOU ABOUT THAT SPECIFIC SITUATION YOU'RE REFERRING TO.JUST LAST QUESTION, I'M GONNA BELABOR IT, BUT WE, WE SPENT A LOT OF TIME TALKING ABOUT CONTRACTS AND PROCUREMENT.
HOW WAS IT DONE AT M W B E? IF THERE IS A GROUP OF PEOPLE THAT ARE MAKING THESE DECISIONS, IS IT LIKE 50% PROCUREMENT AND 50% STAFF FROM WHOEVER'S ASKING FOR THAT, FOR THAT CONTRACT? OR IS IT 2080? WHAT'S KIND OF THE BREAKDOWN OF THIS, THIS COMMITTEE THAT MAKES THE DECISION? SURE.
SO PROCUREMENT WILL EVALUATE THE PRICING THAT IS A COMPONENT OF THE EVALUATION MATRIX.
OUR SCORES ARE A HUNDRED, PRICE MAY BE 10, IT MAY BE 20.
THAT IS THE SOLE COMPONENT THAT PROCUREMENT WILL SCORE AND EVALUATE, ENTER INTO THE BONFIRE PORTAL, THE REMAINDER OF THE POINTS.
THEY WILL SCORE AND RATE AND ENTER THOSE SCORES.
THE REMAINDER OF THE A HUNDRED POINTS IS THEN SCORED BY THE EVALUATION TEAM.
ALL OF THE SCORES ARE ENTERED INTO OUR SYSTEM.
AND THEN IT IS CALCULATED AND RANKED, UM, ELECTRONICALLY THE RATINGS.
AND AGAIN, WE WILL SUBMIT TO THE DEPARTMENT THE HIGHEST RATE OR THE BEST PROPOSAL OR THE LOWEST BID, AND THEY HAVE THE OPPORTUNITY TO REVIEW ALL THAT AND, UH, EITHER AGREE OR DISAGREE WITH THE RECOMMENDATION.
AND THEN WE CAN GO THROUGH THE PROCESS OF IDENTIFYING ANOTHER, UH, VENDOR.
I DON'T THINK YOU ANSWERED MY QUESTION.
MY QUESTION WAS, OF THE COMMITTEE THAT MAKES THE RECOMMENDATION, HOW MANY IS STAFF FROM THE DEPARTMENT THAT IS MAKING THE REQUEST AND HOW MANY OF IT IS PROCUREMENT STAFF? AGAIN, THERE'S ONE BUYER WHO SCORES THE PRICING.
THERE'S ONE PROCUREMENT STAFF FOR EVERY SINGLE PROCUREMENT.
THE THE, THE REST OF THE DECISION MAKING IS FROM THE EVALUATION PANEL AND ONE SMALL BUSINESS CENTER STAFF WHO EVALUATES THE N W B E SCORES.
AND THE EVALUATION PANEL IS FROM THE DEPARTMENT THAT IS MAKING THE REQUEST CORRECT.
OR BE MADE UP OF OTHER DEPARTMENT FOLKS.
BUT AS, AS I MENTIONED EARLIER, MS. THOMPSON, UH, AS WE'RE MOVING FORWARD, THERE ARE SOME UNIQUE, WHEN WE PUT OUT CERTAIN PROCUREMENT, THERE RE REQUIRES A CERTAIN LEVEL OF EXPERTISE THAT WE'RE NOT GONNA BE ABLE TO GET FROM OTHER DEPARTMENTS OR EVEN WITHIN MY OWN DEPARTMENT.
WE NEED TO BE, HAVE THE FLEXIBILITY TO GET THOSE EXPERTS ON THE EVALUATION COMMITTEE.
UM, THANK YOU FOR THIS PRESENTATION.
I WANNA GO BACK TO THE CITY STORE AND HAVE A COUPLE QUESTIONS ABOUT THAT.
WHAT, UM, WHAT'S THE REVENUE THAT WE TRADITIONALLY GET EACH YEAR OUT OF THE CITY STORE? DO WE HAVE FIGURES ON THAT? SURE.
SO, UH, IN GENERAL, OUR REVENUE FROM THE CITY STORE IS BETWEEN TWO AND 4 MILLION.
WE SHARE THAT REVENUE, UH, WITH THE DEPARTMENT, UH, THE COLUMBUS POLICE DEPARTMENT WHO CONFISCATE THE VEHICLES.
UM, AND WE ALSO UTILIZE THE CITY STORE THROUGH A SERVICE.
SO WE MAY DO THE AUCTIONS, OF COURSE THE AUCTIONEER GETS A FEE, BUT THE DEPARTMENT, WE ALSO SHARE THE REVENUE, UH, WITH THEM.
WE BASICALLY ADMINISTER, UH, THE SERVICE FOR D P D.
SO TWO TO 4 MILLION OFF OF OUR CITY STORE SALES REVENUE.
SO EVERYTHING THAT'S COMING INTO THE CITY STORE IS, IS CONFISCATED PROPERTY FROM D P D OR OTHER DEPARTMENTS, OR IT COULD BE SOME OF THE, UH, CITY'S, UM, NO LONGER USEFUL FLEET, UH, OFFICE EQUIPMENT, MATERIALS THAT CITY STAFF NO LONGER HAVE USE FOR, CANNOT USE.
UM, WE TAKE IT TO THE CITY STORE AND IS ALL THAT MONEY THEN GOING BACK, UM, IT'S TWO TO $4 MILLION BACK TO THE POLICE DEPARTMENT.
THEY GET THEIR PARTS TO PERCENTAGE, THEY GET A PERCENTAGE, YES.
AND THEN THE REST OF IT RETURNS TO THE OFFICE OF PROCUREMENT SERVICES, WHICH GOES TO THE GENERAL FUND.
SO HOW ARE WE ADVERTISING THE CITY STORE? BECAUSE I SEE THIS AS AN OPPORTUNITY TO BRING IN MORE REVENUE FOR THE CITY.
I FOUND THE WEBSITE AND THERE'S A LOT OF GOOD ITEMS ON HERE FOR SALE
SO, UH, PRIOR TO THERE IS, UH, PRIOR TO MY ARRIVAL, THERE ACTUALLY WAS NO MARKETING FOR OUR CITY STORE.
WE'RE ACTUALLY WORKING WITH OUR COMMUNICATIONS DEPARTMENT AS WE SPEAK, UM, TO DEVELOP IT REALLY ROBUST, UH, YOU KNOW, MARKETING PLAN BECAUSE NOT ONLY IS IT A GREAT OPPORTUNITY, IT'S ANOTHER, UM, VENUE FOR OUR SMALL AND MIGRANT BUSINESSES AS WELL AS OUR NON-PROFITS.
YOU CAN GO IN THERE AND GET, UH, YOU KNOW, 50 DESKS AND AUCTION OFF IT, YOU KNOW, FOR A HUNDRED BUCKS IF, IF THAT'S WHAT THE BIDS ARE.
SO WE ARE DOING MARKETING NOW.
UM, YOU'LL START TO SEE THOSE CAMPAIGNS COMING UP, UH, VERY SOON.
YEAH, I THINK THAT'S SOMETHING WE CAN CAPITALIZE ON.
AND POTENTIALLY BRING IN MORE REVENUE, UH, TO THE CITY JUST BY PROMOTING SOME LEGITIMATE ITEMS ON HERE.
YOU KNOW, THERE'S, YOU CAN GET SIX SEGUES RIGHT BY THOSE OR, UH, WATCH BICYCLES THAT'S VOTING RIGHT NOW.
[00:35:01]
REVENUE.UH, WHAT DO WE DO WITH PROPERTY THAT IS NOT SOLD? HOW DO WE DISPOSE OF IT? IT DEPENDS ON WHAT THAT PROPERTY IS.
SO, UM, IF IT IS EQUIPMENT, AGAIN, WE'LL WORK WITH OUR LOCAL NONPROFITS AND OTHER ORGANIZATIONS TO SEE IF WE, THEY CAN DONATE IT.
BUT THERE'S AN ACTUAL CITY CODE THAT KIND OF OUTLINES HOW WE CAN DISPOSE OF ITEMS. AND IF FOLKS WANT TO GO TO THE CITY STORE, THERE ARE DEDICATED TIMES TO DO SO.
THEY CAN PREVIEW THE PROPERTY.
YOU CAN GIVE OUR CITY STAFF, UM, A CALL.
WE ACTUALLY HAVE A STAFF ALL DAY, UM, WITH STAFF.
THERE'S THREE EMPLOYEES OUT THERE AND YOU CAN ACTUALLY TAKE A LOOK.
SOME OF THE DALLAS COUNCIL MEMBERS GO AND TAKE TOURS OF THE, THE FACILITY.
OFTEN IT'S A BRAND NEW FACILITY THAT WE HAVE.
SO YES, THE PUBLIC IS INVITED TO AND CAN'T GO TAKE A TOUR OF OUR SITE.
IT LOOKS LIKE IT'S IN MR. DICKEY'S DISTRICT, SO PERHAPS HE CAN HOST US THERE.
UH, MADAM DIRECTOR, THANK YOU FOR YOUR PRESENTATION AND THANK YOU FOR THE WORK THAT YOU DO.
UH, IT'S REALLY SPECIAL WITH PEOPLE WHO ARE UNCONNECTED TO ANY OF THE WORK THAT WE ARE DOING.
WE'LL BE RANDOMLY TALKING ABOUT THEIR ENGAGEMENT WITH PROCUREMENT, UM, HOW EASY THE PROCESS HAS BEEN MADE, HOW MUCH THEY UNDERSTAND WHAT'S GOING TO HAPPEN.
AND THIS IS ALL NEW BECAUSE YOU ARE NEWLY INSTALLED, WELL, NOT NEWLY INSTALLED, BUT STILL DEFINITELY MAKING WAVES AND IMPACT IN THE CITY.
UM, SMALL BUSINESSES FROM ALL WALKS OF LIFE, UM, HAVE BEEN IN SOME OF THESE CONVERSATIONS.
SO WE APPRECIATE THE WORK THAT YOU DO TO MAKE PROCUREMENT MORE TRANSPARENT TO WHAT WE NEED.
SO, AND THANK YOU FOR HELPING US UNDERSTAND THE PROCESS TODAY.
ANY, I DON'T SEE ANY ANSWERS FROM VIRTUAL, IT SEEMS THAT'S WHAT THE, I HAVE A COUPLE OF QUESTIONS.
UH, AND YOU KNOW, ONE THING WHICH ALWAYS, UH, COMES HERE AND SOMETIMES AFTER THE CONTRACTS ARE AWARDED, I THINK ONCE THE CONTRACTS ARE DISCUSSED AND BY THE TIME THEY ARE AWARDED, THE SPIRIT OF THE CONTRACT CHANGES, YOU KNOW, WE, WE DON'T GO THROUGH THE DETAILS OF HOW IT GETS AWARDED IN TERMS OF, UH, LENIENCY OF THE CHANGE ORDERS IN TERMS OF, UH, YOU KNOW, SO IT SEEMS SOME CONTRACTORS HAVE PERFECTED THAT ART THAT YOU KNOW HOW TO GET THAT CONTRACT.
AND THEN LATER ON HOW TO EXTRACT MORE OUT OF IT.
WHAT DO YOU THINK? THERE CAN BE CHECKS AND BALANCES FOR THAT BECAUSE THIS BODY, LET'S SAY WE AWARD SOMETHING, WE DON'T GO INTO DETAIL.
AND I'VE HAD THAT DISCUSSION WITH MR. JENKINS MANY TIMES.
OH, IT GOT CHANGED WHEN IT GOT AWARD WITH SOME LEGAL LANGUAGE AND ALL THAT.
SO IN THE SPIRIT, WHAT WE HAVE DONE, IT'S
SO THANK YOU FOR THE QUESTION.
SO THE PROCUREMENTS THAT WE TAKE TO CITY COUNCIL FOR APPROVAL, UM, ARE BASED OFF OF THE SOLICITATION CHANGE ORDERS.
ANY PRICING TO ANY CHANGE TO THE PRICING, ANY CHANGE TO THE SCOPE IS ACTUALLY NOT MANAGED BY MY OFFICE.
ONCE THE CONTRACT IS EXECUTED, UM, WE WILL DO RATIFICATIONS, WHICH IS THEY WENT OFF THE SCOPE OR OUT OF CONTRACT, WE PROCESS THAT.
BUT ALL OF THE CHANGE ORDERS, ESPECIALLY WHEN WE'RE TALKING ABOUT CONSTRUCTION, THAT'S MANAGED THROUGH THOSE DEPARTMENTS, NOT THROUGH PROCUREMENT.
BECAUSE AGAIN, OUR FOCUS IS GOODS AND SERVICES.
SO, UM, THE CHANGE ORDER COMPONENT, UM, I HAVE HEARD THAT BEFORE THAT THAT'S BEEN A CONCERN OF HOW DO WE KEEP THESE CONTRACTS VERY TIGHT.
UM, ON THE PURCHASING SIDE, ONE THING THAT WE EMPHASIZE IS VERY CLEAR SPECIFICATIONS AND THAT WE UNDERSTAND EXACTLY WHAT WE WANT.
UM, AND THAT'S A PART OF THE NEGOTIATION PROCESS AS WELL.
UM, OUR TEAM, UM, ARE TRAINED IN HOW TO NEGOTIATE THESE CONTRACTS TO MAKE SURE THAT EXACTLY WHAT WE WANT OR THE DEPARTMENT WANTS, WE INCLUDE IN THE CONTRACT.
UM, BUT WE DON'T, WE DON'T MANAGE CHANGE ORDERS.
THAT'S ALL THE CITY, UM, CITY CONTROLLER'S, OFFICE OFFICE.
SO UNFORTUNATELY WE DON'T MANAGE THAT.
SO, AND SO WE ARE, I THINK THAT WE ALLOW UP TO 30%, IF I'M NOT WRONG, DIRECTOR JENKINS, 25%.
NOW, HOW DOES IT COMPARE, LET'S SAY IF YOU'RE BUYING PENS FOR THE CITY, HOW MUCH, UH, DO YOU ALLOW WITH THE CHANGE IN INFLATION THAT THE PRICE OF THE PEN CAN CHANGE? SO ACTUALLY OUR, THE OFFICE SUPPLIES IS MANAGED THROUGH MY OFFICE, THROUGH THE EXPRESS BUSINESS CENTER.
SO WE NEGOTIATED THE PROP, THE CONTRACT FOR ALL OF THE CITY SUPPLIES.
SO WE ACTUALLY HAVE A VERY SMALL MARGIN OF WHAT CAN BE SOLD TO OUR, UH, OUR CITY STAFF.
WE HAVE THREE VENDORS ON OUR CONTRACT.
SO THE MARGIN IS SMALL, YOU WON'T HAVE TO QUESTION, UH, THERE'S A PIN FOR 10 CENT AND ONE FOR 30.
WHICH ONE DO I USE? WE'VE ACTUALLY DEVELOPED A MASTER AGREEMENT FOR THE CITY, FOR ALL OF OUR SUPPLIES.
UM, AND IT'S THE SAME THING WITH OUR MASTER AGREEMENTS.
IF THERE IS, UM, PRODUCTS IN THERE AND THERE'S A RANGE OF PRICING THAT'S ACTUALLY BUILT INTO THE CONTRACT, THE WHOLE GOAL OF THE SOLICITATION PROCESS AND THE CONTRACT IS TO STRICTLY IDENTIFY WHAT WE WILL AND WILL NOT PAY.
NOW DURING THE PANDEMIC, AND UH, AFTER THERE WAS A LOT OF
[00:40:01]
INFLATION, UH, JANITORIAL PRICING, UH, THE LABOR WORKFORCE, THE PRICING HAS INCREASED.SO DEPENDENT ON THE SITUATION, THERE IS A PROCESS TO GO THROUGH AND EVALUATE.
ONE OF THE, THE LARGEST, UM, INCREASES WAS OUR CHEMICALS FOR OUR WATER DEPARTMENT.
SO OF COURSE, UH, THAT IS A REQUIREMENT AND A NEED FOR THE PUBLIC SAFETY.
SO WE HAD TO EVALUATE WITH THE MARKET, THE INDUSTRY, THE INDEXES, IS THIS ACCURATE AND IS THIS WHAT WE WILL HAVE TO PAY REGARDLESS? AND THEN WE WILL MODIFY THE CONTRACT WORKING WITH THE DEPARTMENT, THE ATTORNEYS, UM, TO ENSURE THAT THAT IS DONE THROUGH THE CONTRACT.
SO YOU DID THAT BASED ON INTERNAL EVALUATION OR YOU LEAVE IT THE PROJECT? NO, SO FOR THAT, FOR EMERGENCIES, UM, WE WILL DO A RATIFICATION.
RATIFICATION IS THE PROCESS BY WHICH IT'S THE PRICE OR THE SCOPE IS NOT IN THE CONTRACT.
UM, NOW FOR OTHER RATIFICATIONS THAT ARE NOT EMERGENCIES, WE DO NOT REBID OR SOLICIT IMMEDIATELY.
IF THERE'S A NEED WHERE WE NEED TO PAY THAT PRICE OR A VENDOR, WE WILL DO THAT THROUGH THE RATIFICATION PROCESS.
THE NEXT SOLICITATION OF COURSE, WE WILL REEVALUATE THE LANGUAGE, THE PRICING TO MEET MARKET NEEDS.
AND MOST OF THE AWARDS, DO THEY HAVE A PERFORMANCE GUARANTEE? YOUR PERFORMANCE BOND? I MIGHT NOT BE SAYING
UM, THERE ARE PERFORMANCE BONDS AND BASED ON THE CONSTRUCTION CONTRACT ARE CONNECT, ALL OF THOSE ARE BUILT IN THROUGH OUR OFFICE OF RISK MA RISK MANAGEMENT.
OH, AND THEY DO, THEY DO HAVE PENALTIES OF DROPPING IF THEY FAIL TO EXECUTE THE CONTRACTS.
I, I WON'T SPEAK ON THAT 'CAUSE I'M NOT SURE WHAT THE PENALTIES ARE, BUT THERE ARE, UM, TERMS THAT ARE INCLUDED IN OUR CONTRACTUAL TERMS AND, UM, TNCS TERMS AND CONDITIONS OF OUR CONTRACTS THAT STIPULATE PERFORMANCE MEASURES AND METRICS.
AND YOU KNOW, I THINK WE, OUR, UH, COMMITTEE MEETING ALSO TODAY, CHANGE ORDERS WERE DISCUSSED.
SO I THINK YOUR TIMING WAS JUST APPROPRIATE AND WE TALK ABOUT IT AND THANKS AGAIN FOR WHAT YOU DO.
WITH THAT, WE MOVE TO OUR NEXT BRIEFING.
I THINK IT'S, UH, MR. RAM
MORNING, MR. PRESIDENT, MEMBERS OF THE BOARD HERE TO TALK ABOUT, UM, PARKLAND'S DEDICATION.
TODAY I'M JOINED BY A FEW COLLEAGUES WHO'VE BEEN WORKING DILIGENTLY TO KIND OF UNPACK THE NEW STATE LAW AND TO ENSURE THAT WE'RE TAKING THE STEPS THAT WE NEED TO TAKE TO HAVE COMPLIANCE WITH THE NEW STATE LAW.
SO I'M GONNA RUN THROUGH THESE SLIDES AND I'M GONNA TRY TO GO THROUGH IT SOMEWHAT QUICKLY KNOWING THAT THIS IS A LITTLE BIT OF A COMPLICATED TOPIC TO MAKE SURE THERE'S PLENTY OF TIME FOR Q AND A.
SO WE'RE HERE TODAY TO TALK ABOUT THE CHANGES IN THE STATE LAW.
WE'VE BEEN WORKING VERY CLOSELY WITH OUR COLLEAGUES IN THE CITY ATTORNEY'S OFFICE TO HELP US DECIPHER ALL THIS STUFF AND ULTIMATELY GRAB AN ORDINANCE THAT WILL BE, UH, SATISFACTORY TO ALL OF US.
SO A LITTLE BIT OF BACKGROUND.
SO WE'VE HAD AN EXISTING, UH, PARKLAND DEDICATION ORDINANCE IN DALLAS FOR SEVERAL YEARS.
UM, THERE'S A LOT OF DETAIL IN OUR EXISTING ORDINANCE, BUT A COUPLE OF HIGHLIGHTS.
THE, THE ORDINANCE ESTABLISHED SEVEN ZONES WHERE MONEY CAN ACCRUE AND BE SPENT.
UM, THE CURRENT EXPENDITURE OF FEES IS LIMITED TO LAND ACQUISITION AND PARK DEVELOPMENT WITHIN THAT ZONE.
AND IT SPECIFICALLY AFFECTS SINGLE FAMILY, HOTEL, MOTEL AND THAT TYPE FAMILY DEVELOPMENTS.
SO AS A LOT OF US KNOW, THE STATE LEGISLATURE CHOSE TO CHANGE THE STATE LAW, SPECIFICALLY CHAPTER 2 1 2, THE LOCAL GOVERNMENT CODE THROUGH HOUSE BILL 1526.
AND IT ONLY IMPACTS FIVE CITIES IN TEXAS, UM, CITIES THAT HAVE A POPULATION OVER 800,000.
SO IT'S A VERY TARGETED, UH, STATE LAW CHANGE.
SO THE NEW LAW WILL TAKE EFFECT, UH, WILL BE EFFECTIVE ON JANUARY 1ST OF NEXT YEAR.
AND SO THEREFORE WE ARE ACTIVELY WORKING TO ENSURE COMPLIANCE WITH THE TODAY'S STATE LAW.
SO, UM, A LITTLE BIT ABOUT IT AND IT'S A, IT'S A VERY COMPLICATED AND DIFFICULT TO, UH, DECIPHER LAW, BUT THESE ARE SOME OF THE HIGHLIGHTS.
SO IT AFFECTS MULTI-FAMILY AND HOTEL MOTEL.
IT SPECIFICALLY EXCLUDES SINGLE FAMILY.
IT DOESN'T TALK ABOUT SINGLE FAMILY WHATSOEVER.
BUT BECAUSE OF THAT, IT DOESN'T PROHIBIT US FROM REQUIRING A FEE OR A DEDICATION ON SINGLE FAMILY DEVELOPMENTS AS, UH, AS IT'S DIFFERENT TO OUR CURRENT ORDINANCE.
THE STATE LAW PLACES RESPONSIBILITY ON THE CITIES TO DETERMINE WHETHER TO REQUIRE A LAND
[00:45:01]
DEDICATION AND FEE ASSESSMENT OR BOTH.IT'S A PRETTY SIGNIFICANT CHANGE.
AND THERE'S TWO WAYS TO DERIVE THE FEE, AND I'M GONNA GET INTO THIS IN THE NEXT COUPLE SLIDES.
BUT ONE OF THOSE IS BASED UPON A FORMULA THAT THE STATE LAW PROVIDES.
THE SECOND IS A RELATIVELY SIMPLE METHOD, WHICH JUST TAKES 2% OF THE MEDIAN FAMILY INCOME, WHICH WHEN YOU DO THE MATH, IT'S $1,164 TIMES THE NUMBER OF UNITS IN THE DEVELOPMENT.
SO FOR INSTANCE, IF IT WAS A 100 UNIT HOTEL PROJECT, IT WOULD BE 1164 TIMES 100 EQUALS THE FEE.
UH, A COUPLE OTHER PARTS AND PIECES OF THE STATE LAW.
THE CITY CHOOSES TO REQUIRE A DEDICATION.
WE HAVE TO GO OUT AND BUY IT AT A FAIR MARKET VALUE.
THAT'S A PRETTY SIGNIFICANT CHANGE.
AND WE CAN ONLY REQUIRE DEDICATION OF 10% OF THE, OF THE DEVELOPMENT ITSELF.
SO IF YOU WERE TO, UH, IN UPTOWN OR DOWNTOWN, IF IT'S A ONE ACRE SITE, WHICH MOST OF THE DEVELOPMENTS IN THE ITS PARTS OF THE CITY ARE PRETTY TIGHT, UH, SIZES, THEN WE WOULD ONLY BE ABLE TO GET 0.1 ACRE OUT OF THAT DEVELOPMENT.
SO WHAT IT REALLY DOES IS IT RESTRICTS CITY'S ABILITIES TO REQUIRE LAND DEDICATION.
THAT'S THE EFFECTIVE, UH, UH, THING THAT'S GOING ON THERE.
ANOTHER CHANGE IS, UH, THE FEES AND OR LAND DEDICATION HAS TO BE SATISFIED PRIOR TO THE ISSUANCE OF THE CERTIFICATE OF OCCUPANCY.
SO IN OTHER WORDS, ON THE BACK END OF THE PROJECT INTERNALLY TODAY, THE DEVELOPERS ARE REQUIRED TO SATISFY PART DEDICATION ON THE FRONT END.
SO WHEN THEY MAKE A PERMIT APPLICATION, THEY HAVE TO SATISFY THE ORDINANCE.
SO THIS IS ON THE BACK END OF THE PROJECT.
SO WHAT THAT MEANS IS WE'RE PROBABLY GONNA HAVE A YEAR OR TWO THAT WE'RE NOT GONNA GET ANY FEE WHATSOEVER FROM THIS LAW BECAUSE THOSE DEVELOPMENTS HAVE TO, THEY HAVE TO GET THE PERMITS, THEY GOTTA BE BUILT, THEY GOTTA GO THROUGH ALL THE REGULATORY STUFF, THEN THEY GET THEIR CO ON THE BACK END SO THAT IT'S GONNA BE A WHILE BEFORE WE SEE THE BENEFIT OF THE NEW STATE LAW.
AND THEN THE OTHER IMPORTANT THING TO POINT OUT IS THE STATE LAW SPECIFICALLY EXCLUDES AFFORDABLE HOUSING UNITS.
SO, UH, IT IS THE AFFORDABLE HOUSING UNITS ARE EXCLUDED FROM THE CALCULATION.
SO ANY AFFORDABLE UNITS THAT ARE AN ELEMENT OF A DEVELOPMENT WILL NOT BE ASSESSED TO FEE.
SO KINDA GETTING INTO THE, HOW THE STATE LAW WORKS AND THE PROCESS.
SO THERE'S A COUPLE THINGS THAT WE HAVE TO DO PRETTY QUICKLY.
UH, THE STATE LAW GIVES YOU THREE OPTIONS TO DESIGNATE YOUR ENTIRE CITY.
YOU CAN DO SUBURBAN URBAN OR C B D.
UM, ONCE THOSE DESIGNATIONS ARE, UH, APPROVED, WE HAVE TO GIVE THE MAP TO THE CENTRAL APPRAISAL DISTRICTS.
SO FOR THE CITY OF DALLAS, IT'LL BE DENTON COUNTY, COLLIN COUNTY, AND DALLAS COUNTY.
WE CAN GIVE THEM THE MAP AND THEY HAVE 30 DAYS TO GIVE US THE AVERAGE LAND VALUE PER ACRE FOR THE ENTIRE CITY.
AND THAT'S IMPORTANT BECAUSE THE LAND VALUE IS AN IMPORTANT PART OF THE FORMULA TO FIGURE OUT THE FEE.
WE ALSO HAVE TO SET DWELLING UNIT FACTORS.
THE STATE LAW GIVES US THRESHOLDS THAT WE CAN'T, UH, BE LESS THAN, AND THEY ALSO GIVE US DENSITY FACTORS.
AND THIS IS ALL PART OF THE FORMULA THAT I'LL GET INTO IN A MINUTE.
BUT THE STATE LAW GIVES US THRESHOLDS THAT WE CAN'T, UH, GO ABOVE.
SO WE'VE TAKEN A CRACK AT THE MAP.
SO REMEMBER WE HAVE TO DESIGNATE THE ENTIRE CITY OF DALLAS IN THREE CATEGORIZATIONS, SUBURBAN URBAN C B D.
SO WHAT WE HAVE DONE IS WE'VE WORKED WITH THE FOLKS, UH, IN LONG RANGE PLANNING AT THE CITY WHO ARE GOING THROUGH A PROCESS TO UPDATE THE FORWARD DALLAS PLAN, WHICH IS THE CITY'S LAND USE PLAN.
THEY HAVE 15 DESIGNATIONS THAT THEY'RE LOOKING AT IN FORWARD DALLAS.
SO WHAT WE DID IS, SINCE WE ONLY HAVE THREE CHOICES, WE HAD TO KIND OF AGGREGATE THOSE 15 CHOICES DOWN INTO THREE IN A LOGICAL WAY.
SO WHAT IT EFFECTIVELY SHOWS IS THAT MOST OF THE CITY IS URBAN.
WE TRIED TO
BUT WHAT THAT'S REPRESENTING IS THOSE ARE THE INDUSTRIAL AREAS AND KIND OF THE OPEN SPACE.
YOU CAN SEE THE TRINITY KIND OF RUN IT THROUGH THE CITY.
UH, BUT MOST OF THE CITY IS URBAN WITH A LITTLE PIECE KIND OF IN SOUTHEAST DALLAS THAT IS, UH, MORE TRADITIONAL SUBURBAN.
SO THIS IS WHAT THE FOUR DALLAS BAY LOOKS LIKE, BUT THE CITY HAS THE ABILITY TO DESIGNATE IT IN ANY WAY THAT WE CHOOSE.
SO AN ALTERNATIVE, UH, TO CONSIDER WOULD BE, UH, A SIMPLE PATH WHICH IS REALLY JUST TO DESIGNATE ALL THE CITY AS URBAN WITH THE EXCEPTION OF C B D, WHICH IS VERY DEFINED TRADITIONALLY.
SO THIS IS WHAT THE, THIS IS WHAT THE, THIS IS A MAP BASED UPON THE FOUR DALLAS PLAN, BUT AN ALTERNATIVE THAT WE COULD CONSIDER FOR SIMPLICITY PURPOSES, JUST MAKING THE,
[00:50:01]
WITH THE EXCEPTION OF C P D.NOW GETTING INTO MATH, A LOT OF US PROBABLY HAVEN'T DONE ALGEBRA SINCE HIGH SCHOOL OR COLLEGE, BUT THIS IS WHAT THIS IS.
UH, SO AGAIN, STATE LAW GIVES YOU TWO WAYS TO DETERMINE THE FEE.
SO YOU TAKE THE NUMBER OF UNITS IN THE DEVELOPMENT, WHETHER IT'S APARTMENTS OR HOTEL MOTEL TIMES THE DWELLING UNIT FACTOR.
THE STATE GIVES US A THRESHOLD ON TIMES THE AVERAGE LAND VALUE THAT THE APPRAISAL DISTRICTS WILL GIVE US, DIVIDED BY THE DENSITY FACTOR THAT EQUALS A FEE.
UM, THE OTHER OPTION IS THE LOW FEE CALCULATION.
AGAIN, THE SIMPLE OPTION, WHICH IS JUST SIMPLY 2% OF THE MEDIAN FAMILY INCOME IN DALLAS, WHICH IS ABOUT 58,300.
THAT EQUALS TO $1,164 TIMES A NUMBER OF UNITS.
SO I, WE'VE DONE THE MATH FOR YOU HERE.
SO THIS IS WHAT IT LOOKS LIKE.
SO THE STANDARD CALCULATION TO FORMULA FOR A 250 UNIT URBAN DESIGNATED APARTMENT COMPLEX WOULD BE 250 UNITS, TIMES 0.005 TIMES A MILLION DOLLARS.
AND WE'RE TAKING A LITTLE BIT OF A, A GUESS HERE AT WHAT THE VALUATION, BUT WE THINK IT'S REASONABLE, PERHAPS CONSERVATIVE DIVIDED BY THE DENSITY FACTOR OF FOUR, WHICH IS THE DENSITY FACTOR FOR URBAN EQUALS $312,500.
IF YOU TAKE THE OTHER PATH, WHICH IS THE LOW FEE PATH, THE SIMPLE 2%, YOU CAN SEE WHAT THAT IS, 250 TIMES 1164.
AND THEN WE ALSO WANTED TO SHOW WHAT THE CURRENT ORDINANCE WOULD LOOK LIKE.
SO EFFECTIVELY WHAT THIS IS DOING IS IT'S DOUBLING, UM, THE, THE REVENUE THAT WILL BE DERIVED FROM PART EDUCATION.
YOU CAN SEE THE OTHER EXAMPLES.
AGAIN, IT'S UM, CLOSE TO DOUBLING OR NEARLY DOUBLING THE FEE, UM, IN EACH OF THESE EXAMPLES.
SO WE JUST WANT TO PAINT THE PICTURE.
THERE'S TWO WAYS TO COME UP WITH THE FEE AND THEN WHAT THE CURRENT ORDINANCE FEE IS.
UM, SO AGAIN, WE'RE GOING TO BE WORKING VERY CLOSELY WITH OUR COLLEAGUES IN THE ATTORNEY'S OFFICE TO CRAFT THIS ORDINANCE.
UM, BUT A FEW THOUGHTS FROM STAFF.
SO, UM, WE WOULD LIKE THE ABILITY TO REQUIRE LAND DEDICATIONS ON A CASE BY CASE BASIS AND CHARGE A FEE.
RECOGNIZING THAT THE LAND DEDICATIONS ARE GONNA BE PRETTY LIMITED AGAIN BECAUSE WE CAN ONLY GET 10% OF THE LAND AND WE HAVE TO PAY FAIR MARKET VALUE.
SO IT'S REALLY GONNA HAVE TO BE KIND OF A UNIQUE OPPORTUNITY.
I'M THINKING PLACES LIKE UPTOWN WHERE WE DON'T REALLY HAVE MUCH PARK LAND WOULD BE A CASE WHERE WE WOULD WANT TO CONSIDER LAND DEDICATION.
MAYBE CERTAIN OTHER PARTS OF TOWN WHERE WE KIND OF HAVE HOLES IN OUR PARK ACCESS.
BUT THE POINT IS I THINK IT'S GOING TO BE USED IN A VERY LIMITED WAY, BUT WE WANT THAT ABILITY ON A CASE BY CASE BASIS.
THE OTHER BIG THING THAT I, AND I WOULD REALLY APPRECIATE Y'ALL'S FEEDBACK TODAY IS WHICH THEME METHODOLOGY DO WE WANT TO UTILIZE? UH, DO WE WANT TO USE THE MATH FORMULA THAT THE STATE LAW PROVIDES OR DO WE WANNA USE THE SIMPLE 2% METHODOLOGY, WHICH IN MOST CASES I THINK IS GOING TO YIELD A LOWER FEE, BUT THAT WILL REALLY BE CONTINGENT UPON THE VALUE THAT WE GET FROM THE
SO THERE'S A LITTLE BIT OF AN UNKNOWN QUA QUANTITY AT THE MOMENT, BUT I, I'M PRETTY CONFIDENT THAT THE 2% METHODOLOGY WOULD YIELD A LOWER FEE.
UM, A COUPLE OTHER THINGS WE WANT TO CONSIDER AS WE CRAFT THE ORDINANCE IS TO, UM, TAKE AN OPPORTUNITY TO REDRAW THE PARK DEDICATION ZONE BOUNDARIES.
BECAUSE WHAT WE FOUND IS IN OUR CURRENT ORDINANCE WE HAVE SEVEN ZONES.
AND SO EFFECTIVELY THERE'RE RELATIVELY TIGHT AND SO YOU CAN ONLY ACCRUE FEE WITHIN THAT ZONE AND SPEND IT IN THAT ZONE.
SO DESPITE THE FACT THAT WE DO HAVE $12 MILLION IN THE ACCOUNT, IT'S WATERED DOWN BY THE FACT THAT WE HAVE A CERTAIN AMOUNT FOR LAND DEDICATION AND A CERTAIN AMOUNT FOR PART DEVELOPMENT.
SO ALTHOUGH $12 MILLION SOUNDS LIKE A LOT OF MONEY AND IT IS, WE HAVE STILL NOT REACHED THE POINT WHERE WE HAVE ENOUGH MONEY IN LAND ACQUISITION TO ACTUALLY GO OUT AND BUY A PIECE OF LAND.
SO IF WE CAN EXPAND THE ZONES, WE'RE GONNA HAVE MORE OPPORTUNITY TO AGGREGATE THOSE FEES AND BE A LITTLE MORE FLEXIBLE AND AGGRESSIVE IN HOW WE USE THE MONEY, UM, WITHIN THOSE ZONES.
UH, THE OTHER THINGS WE WOULD LIKE TO, UH, CONSIDER ARE OTHER USES OF THE FUNDS, UH, BEYOND LAND ACQUISITION AND PART DEVELOPMENT BECAUSE THE STATE LAW IS SILENT ON SOME OF THOSE THINGS.
SO IT GIVES US THE, THE OPPORTUNITY TO CONSIDER OTHER WAYS TO
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USE THEM, SEE, UH, WHAT I PUT ON HERE, UH, STAFF COSTS FOR ACTUALLY IMPLEMENTATION OF THE PROGRAM AND PERHAPS USING A PORTION OF IT FOR A SYSTEM OF DOUBT.I NO, SO THAT WE ALL ARE INTERESTED IN EXPLORING THAT CONCEPT.
THE OTHER THING IS WE WOULD LIKE TO ASSESS A FEE FOR SINGLE FAMILY DEVELOPMENTS.
AGAIN, SINCE THE STATE LAW IS SILENT ON THAT, UM, YOU KNOW, FOLKS IN IN TRADITIONAL SINGLE FAMILY SUBDIVISIONS HAVE AS MUCH RIGHT PARKLAND AS FOLKS LIVING IN MULTI-FAMILY DEVELOPMENT.
SO IT SEEMS TO BE SOMEWHAT LOGICAL.
AND THEN WE'VE JUST GOTTA WORK WITH OUR ATTORNEYS TO, TO GET THIS DONE AS QUICKLY AS POSSIBLE.
AND THEN LAST, A COUPLE OF NEXT STEPS.
UM, WE NEED TO CONTINUE TO WORK WITH THE PLANNING AND URBAN DESIGN, THE LONG RANGE PLANNING FOLKS TO FORMALIZE THAT MAP.
AND I WOULD LIKE YOUR INPUT WHETHER OR NOT YOU LIKED WHAT YOU SAW IN THAT MAP, UM, AS CURRENTLY CONSTITUTED OR IF YOU THINK IT'S CLEANER JUST TO HAVE IT ALL BEAVER.
UM, WE NEED TO AUTHORIZE A PUBLIC HEARING BECAUSE ONE OF THE REQUIREMENTS IS THAT WE HAVE TO CALL A PUBLIC HEARING, HAVE IT OPEN FOR 30 DAYS TO ALLOW THE PUBLIC TO CONSIDER THE MAP, AND THEN THE COUNCIL WILL HOLD THE PUBLIC HEARING IN DECEMBER AND THEN CLOSE THE PUBLIC HEARING ON THAT DATE.
WE OBVIOUSLY ALSO NEED TO WORK WITH BUILDING INSPECTION AND THE, AND THE DEVELOPMENT COMMUNITY TO LET THEM KNOW WHAT'S GOING ON AND THEN TO KIND OF REBUILD THE PROCESS.
TAKING INTO ACCOUNT THAT WE'RE GONNA BE COLLECTING THE FEES ON THE BACK END OF THE PROJECT AS OPPOSED TO THE FRONT END.
SO THERE'S GONNA BE A PROCESS THAT HAS TO BE ESTABLISHED THERE.
UM, AND THEN ULTIMATELY WE'RE GONNA HAVE TO, UH, DRAFT AND ADOPT A NEW ORDINANCE.
BUT IN THE INTERIM, WHAT WE INTEND TO DO IS TO MEET ALL THE REGULATORY REQUIREMENTS OF THE LAW AND HAVE A, HAVE A POLICY IN PLACE BY THE DEADLINE THAT WE CAN USE UNTIL SUCH TIME THAT