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CAN YOU TURN YOUR CAMERA ON? THERE HE IS.
[Council Government Performance & Financial Management Committee on October 23, 2023. ]
LOOKING GOOD.FIRST ITEM UP IS APPROVAL OF THE MINUTES.
A SECOND. CAN I GET A SECOND? SECOND. ALL RIGHT, WE HAVE A APPROVAL AND A SECOND.
ALL RIGHT, COLLEAGUES, THANK YOU GUYS FOR BEING HERE TODAY AND FOR OUR GUESTS FOR ATTENDING.
THE FIRST ITEM UP IS A PRETTY INNOCUOUS HERE.
IT'S JUST THE CITYWIDE REAL ESTATE DISCUSSION.
IF YOU REMEMBER, DURING THE BUDGET DISCUSSIONS, IT CAME UP MULTIPLE TIMES THAT WE HAVE WE HAVE A LOT OF EXPENSES IN THE FUTURE THAT WE'RE GOING TO NEED TO PAY FOR.
AND WE TALKED ABOUT TO CITY MANAGEMENT, CITY STAFF MULTIPLE TIMES, YOU KNOW, HOW CAN WE LEVERAGE IN THE BEST WAY POSSIBLE OUR CITY REAL ESTATE TO DO THAT? WE ALSO HAVE A DESPERATE NEED FOR HOUSING.
WE HAVE A NEED FOR MORE PARKS AND GREEN SPACE.
AND REALLY THE KEY TO ALL OF THAT IS WHAT REAL ESTATE DO WE HAVE AVAILABLE, WHAT DO WE NEED TO BUY? AND IN OUR LAST MEETING, WE UNCOVERED THE FACT THAT, OR LEARNED THE FACT THAT THE CITY REAL ESTATE OFFICE IS VERY CAPABLE HERE, BUT THEY ARE MOSTLY A REACTIONARY ORGANIZATION FOR ABANDONMENTS AND START ACTING WHEN STAFF BRINGS THEM SOMETHING.
AND AT LEAST IN MY OPINION, WE IDENTIFIED AS A COMMITTEE THE NEED FOR A MORE STRATEGIC PLAN.
IN THE LAST MONTH I'VE BEEN TALKING WITH CITY MANAGEMENT.
I'VE BEEN TALKING WITH THE EDC AND HAVE LEARNED THAT WE HAVE AT LEAST ONE GROUP, OUR ECONOMIC DEVELOPMENT CORPORATION, THAT'S LOOKING AT OUR BOOK OF REAL ESTATE, INVITED MR. JOHN STEVENS, IF HE WOULD LIKE TO COME JOIN US AND JUST KIND OF TALK ABOUT YOUR, YOU KNOW, WHAT WORK YOU ARE DOING AND AND JUST GIVE US AN OVERVIEW OF THAT.
AND MY GOAL, COLLEAGUES, IS NOT TO GET INTO THE WHOLE WORLD OF EDC TODAY AND EVERYTHING THEY DO, BUT JUST UNDERSTAND THE SCOPE IN WHICH MR. STEVENS IS YES SIR, IS REVIEWING THE BOOK OF REAL ESTATE SO WE CAN DETERMINE IF THAT'S SUFFICIENT FOR THE PURPOSES OF US UNDERSTANDING IT AS A COUNCIL, OR IF THERE ARE SOME GAPS THAT WE NEED TO CONSIDER FILLING THAT DON'T FALL WITHIN THE EDC WORK.
SO, SIR, IF YOU JUST INTRODUCE YOURSELF AND TALK TO TALK TO US A LITTLE BIT ABOUT WHAT YOU'RE DOING.
CHAIRMAN AND COMMITTEE MEMBERS, THANK YOU FOR HAVING US TODAY.
WITH ME TODAY IS ONE OF MY FELLOW BOARD MEMBERS, ALAN JUAN, A FORMER CITY COUNCIL MEMBER OF THIS GREAT CITY OF DALLAS AND A REALLY VALUABLE MEMBER OF OUR BOARD OF DIRECTORS AT THE EDC.
WITH THAT, ONE OF THE STEPS AND ONE OF THE CONVERSATIONS WE'VE HAD WITH THE CITY MANAGER IS TO LOOK AT THE REAL ESTATE PORTFOLIO THAT THE CITY HAS, AND TO COLLABORATIVELY DO A REVIEW AND PROVIDE INFORMATION ON WHETHER THAT PROVIDES OPPORTUNITIES FOR THE ECONOMIC DEVELOPMENT OR ANY OTHER GOALS THAT THE CITY MANAGER MIGHT HAVE.
WE ARE ACTIVELY DOING THAT, BUT WE ARE JUST GETTING STARTED.
WE'VE GOT THE INVENTORY LIST AND WE'RE GOING THROUGH THAT PROCESS NOW.
DO YOU? I'LL START OFF AND THEN TURN IT OVER TO MY COLLEAGUES.
DO YOU IS IT YOUR UNDERSTANDING THAT AN ANALYSIS OF THIS BOOK OF REAL ESTATE HAS NOT OCCURRED TO THE LEVEL YOU'RE DOING IT BEFORE? I DON'T KNOW THE ANSWER TO THAT.
IDENTIFY IDEAS AND THEN WORK COLLABORATIVELY WITH THE CITY ON ON THE NEXT STEPS.
BUT WE ARE WE ARE GOING THROUGH THIS PROCESS NOW OF EVALUATION.
APPROXIMATELY HOW MANY ACRES ARE YOU LOOKING AT? I DON'T KNOW THE NUMBER OFF THE TOP OF MY HEAD.
THE LIST IS EXTENSIVE AND IT WAS ALL INCLUSIVE.
THE INVENTORY THAT WE GAVE IS OF ALL ACREAGE THE CITY OWNS.
WE BELIEVE IT'S OF ALL ACREAGE THE CITY OWNS.
TO WHAT EXTENT ARE YOU EVALUATING THE LAND THAT WE HAVE FOR HOUSING?
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BECAUSE WE KNOW THAT DON'T HAVE A WE'RE THAT'S KIND OF WE'RE NOT THERE YET.AND QUITE FRANKLY, I DON'T KNOW THAT WE WILL GO THERE.
WELL, WE WILL DO IS DO THE EVALUATION OF THE LAND, THE BUILDINGS AND SO FORTH COME UP WITH UNDERSTANDINGS OF VALUE AND, AND ALTERNATIVE USES AND PRESENT THOSE TO THE CITY MANAGER AND TO THE COUNCIL WITH THE INTENTION OF MAKING SURE WE ARE.
ARE ALL INCLUSIVE OF CONSIDERATIONS THAT THE CITY HAS FOR ALL ITS GOALS.
WE OPERATE WITHIN THE CITY OR, YOU KNOW, WITH THE CITY'S CHARTER, IF YOU WILL, THAT THEY GAVE US.
THAT'S IS THAT IS IT FAIR TO SAY THAT'S PROBABLY NOT COMPLETELY WITHIN YOUR GUISE.
YEAH. THAT WILL THAT WOULDN'T BE OUR FOCUS TO TO THAT WOULD NOT BE OUR FOCUS.
OKAY. DO YOU HAVE A TIMELINE ON WHEN YOU ANTICIPATE GETTING TO A PLACE WHERE YOU CAN START MAKING RECOMMENDATIONS TO CITY MANAGEMENT? YEAH, WE WOULD HOPE TO BE IN A POSITION TO MAKE SOME RECOMMENDATIONS TO HAVE FURTHER DISCUSSIONS IN THE FIRST QUARTER OF NEXT YEAR.
WE ARE WORKING THROUGH THAT NOW, DOING SOME MAPPING AND OTHERS, AND WORKING WITH OTHER MEMBERS OF THE CITY STAFF TO MAKE SURE THAT WE HAVE THE FULL BENEFIT OF THEIR KNOWLEDGE. THANK YOU.
AND I'LL JUST ASK THIS TO MR. IRELAND. IS ARE YOU AWARE OF ANY ANALYZES THAT ARE HAPPENING OUTSIDE OF THE EDC ON ON THE CITY'S BOOK OF REAL ESTATE, OTHER THAN THAN THIS ANALYSIS? YES, SIR. THANK YOU.
I'M JACK IRELAND, CHIEF FINANCIAL OFFICER, AND DR.
AWESOME. THANKS TO YOU FOR BEING HERE, DR.
PEREZ. I DIDN'T SEE YOU OVER THERE.
I WOULD HAVE DEFERRED TO YOU IMMEDIATELY, BUT THE SO THE SPECIFIC QUESTION IS, TO WHAT EXTENT SPECIFICALLY ARE WE LOOKING AT THE CITY'S BOOK OF REAL ESTATE? LIKE ARE THERE ACTUAL GROUPS THAT ARE STOOD UP NOW? AND IF SO, LIKE WHAT'S THEIR CHARGE? THANK YOU. CHAIR ROBERT BETTIS, ASSISTANT CITY MANAGER.
OUR REAL ESTATE GROUP WITHIN PUBLIC WORKS MANAGES THAT.
AND? AND EVERY DEPARTMENT DIRECTOR IS RESPONSIBLE FOR REVIEWING THE LAND UNDER THEIR DEPARTMENT'S PURVIEW TO DETERMINE WHETHER OR NOT IT IS NEEDED FOR A FUTURE PROJECT, OR IF IT'S SOMETHING THAT COULD BE DEEMED AS SURPLUS.
WE HAVE A LOT OF MOVEMENT GOING ON AMONGST OUR DEPARTMENTS AND FACILITIES.
AND SO SO AGAIN, WE'LL BE LOOKING AT ALL OF THAT AND DEVELOPING A MASTER PLAN ON HOW WE'RE GOING TO UTILIZE OUR FACILITIES AND UNDERSTANDING WHICH GROUPS ARE GOING TO BE MOVING FROM WHERE UNDERSTANDING THINGS LIKE THE HENSLEY FIELD DEVELOPMENT, UNDERSTANDING THAT WE HAVE FOLKS THAT ARE HENSLEY THAT WILL PROBABLY NEED TO BE RELOCATED.
SO WE'RE GOING TO LOOK AT IT COMPREHENSIVELY MOVING FORWARD.
AND SO EVERY MONTH, AS A GOVERNANCE COMMITTEE MADE UP OF THE DEPUTY CITY MANAGERS AND ASSISTANT CITY MANAGERS WILL BE LOOKING AT THAT, WORKING WITH EACH OF OUR DIRECTORS ON HOW WE MASTERPLAN ALL OF THOSE MOVES.
AND THEN AGAIN, FOR THAT SPACE THAT WE CANNOT FIND A CITY USE FOR, WE'LL DEFINITELY WORK WITH OUR OUR STAKEHOLDERS AND PARTNERS TO SEE HOW WE ACTIVATE THAT SPACE. I'M GLAD TO HEAR THAT'S HAPPENING.
I'VE GOT QUESTIONS, BUT I WANT TO GIVE MY COLLEAGUES SOME AN OPPORTUNITY.
YOU WANT ME TO COME BACK TO YOU? NO.
I'M GOOD. VICE CHAIR BLACKMON.
THANK YOU, AND THANKS FOR JOINING US HERE TODAY.
AND I THINK EVERYTHING SHOULD BE ANALYZED.
AND IF THE RESULT IS NOT THIS NOT NOW, THAT'S FINE TOO.
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AGREEMENTS OR SELLING WHATEVER WE GET THE HIGHEST AND BEST PRICE FOR.AND I'M HAPPY TO HEAR THAT YOU'RE GOING TO BE LOOKING AT NOT AT ALL OF OUR LAND ASSETS IN A DIFFERENT WAY, BECAUSE WE'RE GOING TO NEED TO GO VERTICAL EVEN WITH OURSELVES. SO AND JOHN, YOU'VE GOT A DAUNTING TASK, SO ANYWHERE I CAN HELP YOU, FEEL FREE AND GOOD TO SEE YOU, ALAN.
WE APPRECIATE THAT. THANK YOU.
I'LL GO VIRTUAL NEXT TO OUR COMMITTEE MEMBERS.
ANYBODY HAVE QUESTIONS OVER THERE? YOU WANT TO RAISE YOUR HAND? CHAIRWOMAN MENDELSOHN.
THANK YOU. I GUESS MY FIRST QUESTION IS BASED ON THE INFORMATION YOU PROVIDED, HOW FREQUENTLY HAVE THE ASSISTANT CITY MANAGERS MET SO FAR TO TALK ABOUT THE INVENTORY OF OUR PROPERTIES AND FACILITIES? CHAIR MENDELSOHN.
SO THIS WAS I GUESS THIS PAST MONTH WAS THE FIRST TIME WHERE WE ALL MET AS A GROUP IN ORDER TO DISCUSS THE DIFFERENT PROJECTS THAT ARE GOING ON WITHIN THE VARIOUS PORTFOLIOS.
YOU MENTIONED THAT THE REVIEW OF THE PROPERTIES AND FACILITIES IS LEFT TO DEPARTMENT HEADS.
HOW IS THAT COMMUNICATED TO YOU? DO YOU RECEIVE A REPORT ONCE A YEAR IN WRITING? HOW DO YOU KNOW THAT THEY HAVE EVEN CONSIDERED THIS ITEM? WE HAVE A MASTER SPREADSHEET, MA'AM, THAT IS SENT OUT TO THE DEPARTMENT DIRECTORS WITH THE LAND AND THE PARCELS.
AND SO WE RELY UPON THE DIRECTORS TO TO PROVIDE US THAT INFORMATION THROUGH A SPREADSHEET.
YES. WE SENT OUT A SPREADSHEET AND THEY SENT IT BACK TO US WITH THEIR INFORMATION.
I WILL TELL YOU THAT A LOT OF TIMES THERE'S BEEN NOTES THAT THE PARCELS ARE NEEDED FOR FUTURE PROJECT STARTING THIS TIME AROUND, WE'RE GOING TO BE ASKING FOR A LITTLE BIT MORE DETAIL TO INCLUDE A TIMELINE ON THAT PROJECT, WHETHER OR NOT THE PROJECT IS FUNDED.
SO YOU SEND THAT SPREADSHEET OUT ANNUALLY.
WHAT WHAT MONTH DO YOU DO THAT? IT'S EITHER NOVEMBER OR DECEMBER OF EACH YEAR.
AND WE WE GIVE 45 TO 60 DAYS FOR RESPONSE.
I'M SORRY, MA'AM, WHAT WAS THE QUESTION? YOU GET ALL THE DEPARTMENTS RESPOND TO YOU? YES, MA'AM. THEY DO.
OKAY, GOOD. HOW HAS IT BEEN WORKING THAT IN OUR LIST OF FACILITIES, PROPERTIES THAT ARE UNDEVELOPED.
THAT, WHO'S DETERMINING THAT THIS IS THE BEST USE? I MEAN, SO AN INDIVIDUAL DEPARTMENT THAT MIGHT BE SERVICE ORIENTED MAY HAVE.
I MEAN SO I'M GOING TO I'M GOING TO USE A SPECIFIC EXAMPLE.
SO FOR OCKMOCK, WHAT'S GOING TO HAPPEN TO THAT PROPERTY.
OKAY, SO IT'S THE CITY MANAGER'S DECISION.
SO IN THE PAST, AS YOU'VE HAD ALL THESE PROPERTIES, WHICH IT'S A MASSIVE LIST.
WHOSE RESPONSIBILITY HAS IT BEEN TO ENSURE THAT WE'RE ACTUALLY MONETIZING OR SAVING LAND AS NECESSARY, WHETHER IT'S FOR PARKS OR FOR ECONOMIC DEVELOPMENT OR SOMETHING ELSE? SO ULTIMATELY MA'AM, IT WOULD BE THE CITY MANAGER THROUGH RECOMMENDATIONS FROM HIS STAFF.
ALL RIGHT. THANK YOU. OH, I HAVE ONE MORE.
I'M SORRY. WHAT IS THE VACANCY RATE OF OUR CITY FACILITIES? THAT'S SOMETHING THAT I CAN'T GIVE YOU THAT ANSWER RIGHT NOW, BUT IT'S DEFINITELY SOMETHING THAT WILL BE DEVELOPING OVER THE NEXT SEVERAL MONTHS.
OKAY, SO IT'S SOMETHING YOU DON'T KNOW.
IT'S NOT THAT YOU JUST DON'T HAVE IT WITH YOU.
NOT OFF THE TOP OF MY HEAD, MA'AM.
I COULDN'T TELL YOU WHAT THAT IS.
I GUESS I'M SAYING. SO IS IT SOMETHING THAT'S BACK AT YOUR OFFICE THAT YOU CAN GET OR IT'S SOMETHING THAT'S NOT BEEN CONSIDERED YET? IT'S SOMETHING THAT HAS NOT YET BEEN CONSIDERED, MA'AM.
THANK YOU, MR. CHAIR. I JUST WANT TO SAY THANK YOU FOR REQUESTING THIS PRESENTATION.
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I THINK IT'S AN IMPORTANT CONVERSATION FOR US TO BE HAVING.AND, YOU KNOW, PEOPLE HAVE THROWN OUT, OBVIOUSLY, THE PROS OF OF LOOKING AT THIS FROM AN ECONOMIC DEVELOPMENT PERSPECTIVE, FROM I THINK IDEALLY, IF WE COULD ALSO HAVE HAVE EYES ON THE HOUSING ASPECT AND THE AND THE GREEN SPACE ASPECT OF, OF THE REAL ESTATE THAT THE CITY OWNS, BECAUSE, I MEAN, THOSE TWO THINGS IMPACT ECONOMIC DEVELOPMENT.
AND. NOT ONLY I MEAN, WHEN I THINK ABOUT, YOU KNOW, THE DISTRICT I REPRESENT AND THEN OTHER PARTS OF THE CITY, I ALSO TRY TO LOOK AT LAND THAT THE CITY COULD POTENTIALLY ACQUIRE AND DO SOMETHING THAT THAT WOULD BE BENEFICIAL TO, TO THE COMMUNITY, WHICH, AGAIN, COULD IMPACT HOUSING, GREEN SPACE AND ECONOMIC DEVELOPMENT.
YOU KNOW, AGAIN, I DON'T KNOW IF THAT'S PART OF THE SCOPE OF THIS ANALYSIS, BUT I THINK THAT EVEN IF IT'S NOT DONE HERE, WE ALSO NEED TO BE AWARE OF THE POSSIBILITIES AND POTENTIAL OF PROPERTY THAT THE CITY DOES NOT OWN, BUT COULD POTENTIALLY ACQUIRE.
THOSE ARE THOSE ARE THE COMMENTS, MR. CHAIR. THANK YOU. GREAT COMMENTS, THANK YOU.
THANK YOU CHAIRMAN. THANK YOU FOR BRINGING THIS TO OUR AGENDA.
I'LL LOOK FORWARD TO GETTING THAT ANALYSIS OF THE CITYWIDE REAL ESTATE THAT WE HAVE.
I KNOW WE HAVE SOME VERY VALUABLE PIECES OF PROPERTY, ONE IN PARTICULAR THAT I'M WORKING WITH STAFF ON, TRYING TO SEE WHAT THE FUTURE HOLDS FOR IT, BUT SOMETHING THAT I DO WANT TO ENSURE THAT WE INCLUDE IN THE FRAMEWORK IS IF WE HAVE ANY LEASES, ARE THEY LONG TERM OR ARE THEY SHORT TERM? NOT ONLY IS IT A GROUND LEASE ON A BUILDING WITH INDIVIDUALS, ORGANIZATIONS, BUT WE ALSO HAVE ANTENNAS, AND WE ALSO HAVE SOME RIGHTS ON SOME OF THESE PARCELS THAT WE NEED TO MAKE SURE WE KNOW WHAT WE'RE OBLIGATED TO AND WHAT ARE SOME IF THERE'S ANY CLAUSES AVAILABLE TO GET OUT OF THOSE AGREEMENTS, WHETHER IT'S RELOCATING THAT ANTENNA TO THE TOP OF THE BUILDING, ONCE WE ERECT A NEW BUILDING WITH THE FIRE STATION BENEATH IT OR WHATNOT, AND THEN ALSO ZONING, HOW DOES ZONING COME INTO ACCOUNT? WE KNOW THAT WE'RE GOING TO NOT ONLY TRY TO PARTNER WITH SOME PRIVATE DEVELOPERS TO BRING HOUSING, TO BRING PARKS, TO BRING THESE ASSETS TO OUR CITY.
BUT THEN WE ALSO KNOW WE HAVE TO OFFLOAD SOME OF THOSE DEPARTMENTS AND WE HAVE TO CONSOLIDATE, AND SO DOES THE PARKING NEEDS MEET THAT NEW LOCATION? DO WE HAVE TO CHANGE ZONING REGULATIONS? ANOTHER FACTOR THAT I WOULD LIKE TO HAVE INCLUDED IS ALONG WITH THE NUMBER OF BUILDINGS, THE SQUARE FOOTAGE, THE ACREAGE AND ALSO THE NEEDS ASSESSMENT, BECAUSE WE DO KNOW THAT SOME OF THESE FACILITIES ARE IN DISREPAIR AND THEY ARE GOING TO TAKE SUBSTANTIAL MONEY TO KEEP OPERATING.
AND AS WE START LOOKING AT DO WE REFURBISH THOSE BUILDINGS, DO WE CONSOLIDATE? DO WE MOVE TO AN ENTIRELY NEW LOCATION? BOTTOM LINE IS THESE CONVERSATIONS REALLY EXCITE ME.
I THINK IT'S AN OPPORTUNITY FOR OUR CITY TO CONTINUE TO GROW, AN OPPORTUNITY FOR US TO GARNER MORE HOUSING, MORE WORKFORCE, MORE GREEN SPACE. AND SO I VERY MUCH APPLAUD OUR CHAIRMAN FOR PUTTING THIS ON THE AGENDA.
AND I LOOK FORWARD TO SOME GREAT RESULTS.
CHAIRMAN. ANY OTHER COMMITTEE MEMBERS OR NON-COMMITTEE MEMBERS? NO, I'LL JUST CLOSE.
I THINK THE CORE QUESTION THAT COMES TO MY MIND WAS CHAIRWOMAN MENDELSOHN ASKED, YOU KNOW, WHO IS DETERMINING THE BEST USE OF ANY GIVEN PLOT OF LAND OR BUILDING? AND I WAS TALKING WITH CHAIRWOMAN BLACKMON.
AND AND THEY WOULD BE TELLING DEPARTMENTS, WE NEED TO BE RETHINKING THIS.
SORRY. YOU KNOW, YOU'RE THERE.
IT'S TOO EASY. OUR REAL ESTATE DEPARTMENT IS CHARGED WITH BEING MORE REACTIONARY.
SO I GUESS I'M CONCERNED A LITTLE BIT, DR.
BUT IT JUST FEELS TO ME LIKE WE'RE MISSING A PIECE, THAT OF SOMEONE WHO IS DRIVING THE DEPARTMENTS TO USE TO BE AGGRESSIVE ABOUT RETHINKING THEIR USE OF LAND.
AND I DON'T KNOW WHAT THE SOLUTION IS, BUT THAT'S WHY THIS IS ON HERE.
AND HOPEFULLY WE'LL FIGURE THAT OUT IN THE NEXT COMING YEAR.
CHAIR. I DON'T KNOW WHERE THAT.
OH, WELL, I'M GOING TO LET DR.
PEREZ RESPOND AND THEN I'LL GO TO YOU.
CHAIR. THANK YOU. YOU'RE GOOD.
OKAY. HE'S DEFERRING TO YOU, CHAIRWOMAN.
GO AHEAD. I WAS JUST GOING TO ASK THAT I MEAN, I REALLY APPRECIATE THAT YOU PUT THIS ITEM ON.
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MY CONCERN IS THAT AS THIS IS EVALUATED, THAT WE DON'T RECEIVE A ONE BY ONE WINDFALL AS PROPERTIES MIGHT BE SOLD OR USED IN A DIFFERENT WAY, THAT WE FIND A SUSTAINABLE WAY TO USE THESE CITY ASSETS TO PROVIDE ONGOING MAINTENANCE FOR EXISTING FACILITIES OR SOME SORT OF POT, BUT NOT SPEND IT, NOT SPEND THIS MONEY AS A ONE TIME WINDFALL, INSTEAD A SUSTAINABLE SOURCE OF FUNDING, HOPEFULLY FOR CITY ASSETS.THANK YOU. YEAH THIS IS AND THIS SHOULD COULD, COULD ULTIMATELY BE A DIRECTIVE FROM OUR COMMITTEE OR FROM THE MAYOR AND CITY COUNCIL ON HOW WE, WE PREFER OUR REAL ESTATE TO BE, TO BE MANAGED OR EVEN A RESOLUTION AT SOME POINT.
I THINK WE COULD WORK TOWARDS THAT.
YOU KNOW, LIKE MY EXAMPLE I GAVE LAST MONTH WAS IF WHO'S LOOKING AT FIRE STATIONS THAT ARE GOING TO GO OUT OF SERVICE IN TEN YEARS FROM NOW, AND WHETHER WE WANT TO MOVE THEM OR BUILD HOUSING ON TOP, YOU KNOW, WE NEED TO BE HAVING THOSE DISCUSSIONS.
NOW THE FUNDS ARE USED FOR OUR MAJOR MAINTENANCE PROGRAM.
WE PUT THAT MONEY BACK INTO THE FACILITIES.
ALL RIGHT. THANK YOU. AND I WANT TO THANK OUR GUESTS, GUESTS FOR BEING HERE TODAY.
Y'ALL ARE JUST DRAGGING THIS OUT NOW.
WELL NO I WOULD DEFINITELY LOVE TO PUT THE COMMITTEE'S.
[INAUDIBLE] AS FAR AS WE ARE LOOKING FOR THOSE LONG TERM SOLUTIONS.
SO WE ARE HEARING YOU LOUD AND CLEAR.
I'LL ALSO MENTION TOO, WE ARE GOING TO BE LOOKING AT OUR LEASES AS WELL.
WE RECENTLY PURCHASED SEVEN 800 STEMMONS FOR PRIMARY PURPOSE OF DEVELOPMENT SERVICES.
WE KNEW THAT THEY HAD A LEASE SPACE RIGHT NEXT TO IT AT 7610.
THAT'S A GREAT WAY TO TO SUM IT UP LIKE IT'S HAPPENING IN, IN SORT OF THESE INDIVIDUAL THINGS.
AND YOU GUYS ARE SEEING IT WORK.
AND SO HOW DO WE EXTRAPOLATE ON THAT AND COME UP WITH A STRATEGIC PLAN.
I TOLD YOU IT WOULDN'T BE THAT BAD RIGHT.
THANK YOU. THANK YOU MADE IT THROUGH.
THANK YOU SO MUCH FOR YOUR TIME AND YOUR SERVICE.
ALL RIGHT, COLLEAGUES, I HAD PROMISED WE WERE GOING TO GET TO THE AUDIT EARLY IN THIS.
THAT IS YOUR ITEM, RIGHT? D SO WE'LL GO AHEAD AND TAKE THAT ITEM UP AND THEN WE'LL MOVE TO THE AUDIT PLAN NEXT.
THAT IS A CAR WASH, RIGHT? OKAY. I MEAN, YOU COULD.
GOOD AFTERNOON, CHAIRMAN WEST.
TODAY WE WANT TO BRING BACK TO YOU INFORMATION ON THE UPCOMING BOND SALES AND AUCTION ITEMS THAT ARE GOING TO BE ON THE OCTOBER 25TH AGENDA FOR YOUR CONSIDERATION. ON SLIDE TWO, THE FOUR ITEMS THAT WE WANT TO BE TALKING ABOUT ARE THE GENERAL PURPOSE, THE DALLAS, WATER UTILITIES, KAY BAILEY, HUTCHINSON MASTER PLAN AND FAIR PARK IMPROVEMENTS, THE LOVE FIELD AIRPORT, AND THE RECOMMENDATIONS AND NEXT STEPS.
ON SLIDE THREE, JUST AS BACKGROUND AS YOU ALL KNOW, IN OUR ANNUAL BUDGET, THERE ARE OPERATING FUNDS, CAPITAL FUNDS AND DEBT SERVICE FUND, AND THUS IT'S USED TO PAY THE PRINCIPAL AND INTEREST ON BOTH AN EXISTING DEBT.
THE TREASURY DIVISION OF THE COMPTROLLER'S OFFICE WORKS, TOGETHER WITH THE DEPARTMENTS AND THE CITY FINANCIAL ADVISORS TO FINANCE CAPITAL NEEDS BY ISSUING DEBT WHILE WORKING FOR OPPORTUNITIES FOR SAVINGS.
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ELEVATED MARKET RATES ENVIRONMENT, WHICH IS GREAT FOR OUR INVESTMENT PORTFOLIO BUT CHALLENGING WHEN WE'RE ISSUING DEBT.SO I WILL LET FELICIA HERNANDEZ, AS I MENTIONED, OUR CITY'S DEBT ADMINISTRATOR, TO PROVIDE YOU INFORMATION ON EACH DEBT ISSUANCE AND THAT DUE TO THE TIMING OF THE DEPARTMENT NEEDS, WE'LL NEED TO ISSUE DEBT THROUGHOUT THE FISCAL YEAR.
GOOD AFTERNOON, CHAIR AND COMMITTEE MEMBERS.
AGAIN MY NAME IS FELICIA HERNANDEZ.
I'M THE DEBT ADMINISTRATOR FOR THE CITY.
I'M GOING TO BE COURTEOUS OF YOUR TIME.
THE FIRST ITEM IS THE MASTER LEASE PROGRAM.
PROCUREMENT OF THE MASTER LEASE PROGRAM HAS BEEN DELAYED.
SO WE'RE HOPING TO BRING THAT FORWARD FOR YOUR CONSIDERATION LATER THIS FALL.
WE WILL BE ALSO I'M SORRY, IN ADDITION TO THAT, WE WILL, THOUGH STILL HAVE 33.6 MILLION AND MASTER LEASE PLANNED FOR I.T.
INFRASTRUCTURE, EXCUSE ME AND EQUIPMENT THAT WAS PLANNED FOR IN FY 23 AND FY 24.
THIS IS THE ISSUANCE OF EQUIPMENT NOTES THAT'S SLATED FOR DECEMBER OF 2023.
AGAIN, EQUIPMENT NOTES ARE USED TO FUND BUDGETED APPROPRIATIONS FOR VEHICLES AND EQUIPMENT AND TO EXPEDITE CRITICAL EQUIPMENT NEEDS FOR DEPARTMENTS IN LIEU OF MASTER LEASE. AND WE'LL BE SEEKING CITY COUNCIL APPROVAL TO ISSUE UP TO 76.3 MILLION IN EQUIPMENT NOTES.
AGAIN, THIS IS TO PURCHASE VEHICLES FOR VARIOUS DEPARTMENTS BUT INCLUDING MOSTLY POLICE, FIRE RESCUE EQUIPMENT AND FLEET MANAGEMENT, SANITATION AND STORM WATER MANAGEMENT.
AND FOLLOWING THE SAME APPROACH AS LAST DECEMBER WHEN WE ISSUED EQUIPMENT NOTES, WE'LL BE UTILIZING THE SERVICES OF PLACEMENT AGENT TO COMPETITIVELY BID THE EQUIPMENT NOTES AND THEN PRESENT THAT FOR YOUR CONSIDERATION TO PROCEED WITH THE ISSUANCE OF THE BONDS ON OCTOBER 25TH.
SO YOUR AGENDA COMING UP SHORTLY ON THE NEXT SLIDE, STAFF IS ALSO WORKING ON THE ISSUANCE OF CERTIFICATES OF OBLIGATION FOR JANUARY 2024. AND THIS WILL BE TO FUND ADDITIONAL PRIORITY CAPITAL IMPROVEMENT NEEDS, INCLUDING 78.5 MILLION OF STREETS AND SIDEWALKS, 68.4 MILLION FOR STORMWATER PROJECTS THAT WERE PLANNED IN FY 23 AND 24.
AND ADDITIONALLY, WE'LL BE ASKING FOR UP TO 90 MILLION FOR FAIR PARK CAPITAL IMPROVEMENTS.
THIS IS THE REMAINING 134.8 MILLION OF GENERAL OBLIGATION BOND PROPOSITIONS.
WE'LL ALSO USE THIS REFUNDING AS AN OPPORTUNITY TO REFUND ANY BONDS OUTSTANDING FOR SAVINGS.
AND WE'VE INCLUDED A TABLE HERE THAT GIVES AN OVERVIEW OF ALL THE BOND PROPOSITIONS, THE ORIGINAL AUTHORITY AMOUNT, WHAT'S BEEN PREVIOUSLY ISSUED, AND AGAIN WHAT IS REMAINING BY BOND PROPOSITION TO MAKE UP THAT 134.8.
THEREFORE, WE'LL BE ISSUING AN ADDITIONAL 215 MILLION, AND THIS WILL PROVIDE FUNDING FOR APPROXIMATELY 182 MILLION OF STREETS, 1.2 MILLION FOR PARK AND REC, AND AN ADDITIONAL 30 MILLION FOR STORMWATER MANAGEMENT.
AND IF THAT'S THE CASE, WE'LL BE COMING TO YOU WITH ADDITIONAL INFORMATION AT THE TIME.
SO MOVING ON TO THE DALLAS WATER UTILITY SLIDES.
SLIDE EIGHT. THE FIRST ITEM WAS ACTUALLY INITIALLY APPROVED BY CITY COUNCIL ON AUGUST 23RD.
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FUND FOR TEXAS, OR AS WE CALL IT, THE SWIFT.THIS IS ACTUALLY THE SECOND ISSUANCE OF A FIVE YEAR COMMITMENT.
SO YOU'LL SEE THIS SAME ITEM FOR THE SAME AMOUNT FOR THE NEXT THREE YEARS.
THE SECOND ITEM IS ALSO A TEXAS WATER DEVELOPMENT BOARD ITEM.
THIS IS A FEDERAL GRANT MATCHING AND LOAN PROGRAM.
THIS IS A PLANNED ISSUANCE OF WATERWORKS AND SEWER SYSTEM REVENUE BONDS IN THE AMOUNT OF 104.3 MILLION TO WATER DEVELOPMENT BOARD FOR FINANCIAL ASSISTANCE FOR APPROVED FLOOD RISK MANAGEMENT PROJECTS THROUGH THE FLOOD INFRASTRUCTURE FUND, OR WHAT WE CALL THE FIFTH.
LOTS OF ACRONYMS WITH WATER DEVELOPMENT BOARD.
AND HERE THE BOND ISSUANCE COMPONENT IS THE BORROWING, THE LOAN COMPONENT, WHICH IS ACTUALLY A BORROWING WITH AN INTEREST RATE AT 0%.
ADDITIONALLY, THIS IS A 25.6 MILLION GRANT AWARD FROM WATER DEVELOPMENT BOARD, AS WELL AS 814.8 MILLION OF US ARMY CORPS OF ENGINEER CONTRIBUTIONS AND AN ADDITIONAL 72.4 CONTRIBUTION FROM THE CITY AND IN-KIND CONTRIBUTIONS.
SO THIS IS CURRENTLY PENDING AWARD FROM WATER DEVELOPMENT BOARD.
THERE HAVE BEEN SEVERAL ACTIONS ALREADY.
A PREVIOUS CITY COUNCIL APPROVAL TO APPLY FOR THE AWARD.
AND SO WE'LL BE FOLLOWING UP WITH ADDITIONAL ACTION INFORMATION FOR CITY COUNCIL APPROVAL.
OKAY. ON THE NEXT SLIDE, SLIDE NINE.
WE DO HAVE A DALLAS WATER UTILITIES REVENUE REFUNDING BOND PLANNED FOR SPRING 2024, AND THIS WILL BE AN ESTIMATED ISSUANCE OF UP TO 250 MILLION.
TO REFUND ANY OUTSTANDING COMMERCIAL PAPER FOR THE SALE WILL PRODUCE PROCEEDS SUFFICIENT TO RETIRE ANY COMMERCIAL PAPER OUTSTANDING, AND ANY COST OF ISSUANCE ASSOCIATED WITH THE BONDS ARE PAID THROUGH WATER UTILITIES OPERATING FUNDS.
AND WE HAVE STEVE JOHNSON HERE FROM HILLTOP TO RECOMMEND OUR SALES STRATEGY AT THE TIME, BASED ON THE FUNDING NEEDS AND THE CURRENT MARKET CONDITIONS. OKAY.
AGAIN, THIS IS INFORMATION YOU'VE ACTUALLY SEEN BEFORE.
THIS WAS BRIEFED TO THE COMMITTEE IN MAY OF THIS YEAR.
AND THIS HAS BEEN REITERATED A FEW TIMES.
I DON'T WANT TO SPEND TOO MUCH TIME.
AND OF COURSE, THIS WAS ACCORDING TO CHAPTER 334, THE BRIMER BILL RECOMMEND I'M SORRY, REQUIREMENT THAT BONDS BE ISSUED BEFORE THE END OF THE YEAR, WHICH IS ONE YEAR FROM WHEN THE TAX WAS LEVIED, AND THIS WILL BE SPECIAL TAX REVENUE OBLIGATIONS FOR THE KAY BAILEY HUTCHISON CONVENTION CENTER VENUE PROJECT IN AN AMOUNT NOT TO EXCEED 172 MILLION, AND ALSO SPECIAL TAX REVENUE OBLIGATIONS FOR FAIR PARK IN AN AMOUNT NOT TO EXCEED 51 MILLION.
THESE BONDS ARE STRUCTURED AS SHORT TERM DEBT AND ARE GOING TO BE ISSUED VIA LIMITED OFFERING.
AND WE'RE DOING THAT, OF COURSE, TO LEVERAGE OUR BONDING CAPACITY WHILE ALSO MEETING THE FUNDING NEEDS AND COMPLIANCE REQUIREMENTS, AND ALSO MAINTAIN COVERAGE FOR NEXT YEAR WHEN WE'LL BE REFUNDING THESE BONDS.
AGAIN, COUNCIL HAS APPROVED THE INITIAL AUTHORIZATION TO PROCEED WITH THESE BONDS AS WELL AS THE ORDINANCES JUST THIS SEPTEMBER, SEPTEMBER 27TH. SO WE'RE CURRENTLY SCHEDULED FOR PRICING OF THESE BONDS ON OCTOBER 31ST AND ARE PLANNING TO CLOSE ON NOVEMBER 28TH.
AGAIN, THE NEXT SLIDE IS REITERATING INFORMATION FROM THE PREVIOUS BRIEFINGS, WHICH WILL BE REFUNDING THE SPECIAL TAX REVENUE REFUNDING OBLIGATIONS, BUT WILL ALSO BE FUNDING NEW MONIES TO FINANCE PROJECTS, PROJECT COSTS AND REFUND THE SHORT TERM BONDS.
THE PRINCIPAL AMOUNT NOT TO EXCEED 1.1 BILLION FOR THE KAY BAILEY HUTCHISON CONVENTION CENTER AND SUBORDINATE SUBORDINATE LEAN BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED 335.4 MILLION.
AGAIN FOR KAY BAILEY HUTCHISON, AND THE ISSUANCE FOR FAIR PARK WILL BE SENIOR LEAN BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED 63.4 MILLION, AND SUBORDINATE LEAN BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED 15.9.
[00:35:05]
CAPACITY. CURRENTLY, THIS INFORMATION IS MAINTAINED FROM OUR PREVIOUS BRIEFING, BUT IF THERE ARE ANY UPDATES, WE'LL BE BRINGING THOSE TO YOU AT THE TIME WE GET CLOSER TO SELL.AND ALSO, THESE BONDS WILL BE ISSUED IN A NEGOTIATED SALE UTILIZING AN UNDERWRITING SYNDICATE.
SO YOU WILL BE RECEIVING THAT INFORMATION FOR APPROVAL AS WELL.
THIS IS THE POTENTIAL ISSUANCE OF GENERAL AIRPORT REVENUE REFUNDING BONDS IN AN ESTIMATED AMOUNT NOT TO EXCEED $150 MILLION, AND THIS WOULD BE TO REFUND ANY COMMERCIAL PAPER OUTSTANDING AT THE TIME.
THE COMMERCIAL PAPER PROGRAM FOR THE AIRPORT TOTALS $150 MILLION FOR THIS SALE.
ESTIMATED ISSUANCE COSTS WOULD BE PAID FROM BOND PROCEEDS.
AND AGAIN, WE WILL BE WORKING WITH OUR CO FINANCIAL ADVISORS AND STAFF FROM THE AIRPORT TO RECOMMEND ANY STRUCTURING STRATEGY BASED ON FORECAST AND MARKET RATES AT THE TIME.
AND CURRENTLY, LEFT FIELD STAFF IS WORKING ON THE MASTER PLAN AND CAPITAL PROJECT NEEDS, AND WE WILL BRING THOSE TO COUNCIL IN REGARD TO ANY BOND ISSUANCE AT A FUTURE DATE IF NEEDED.
OKAY, FOR THE NEXT FEW SLIDES, IT'LL GO BACK TO JENNY.
AS YOU CAN SEE, THE NEXT THE NEXT SLIDE TALKS ABOUT THE STAFF RECOMMENDATION AND NEXT STEPS.
SO WE DO HAVE IN SUMMARY THREE ITEMS IN THE OCTOBER 25TH AGENDA.
ONE, THE ADOPTION OF RESOLUTION OF AUTHORIZING STAFF TO PREPARE FOR THE SALE OF THE COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION SERIES 2024, A NOT TO EXCEED 239,500,000, AND THE RESOLUTION AUTHORIZING THE PUBLICATION OF THE NOTICE OF INTENT TO ISSUE THE COS.
THE NEXT ITEM IS THE APPROVAL OF ORDINANCE AUTHORIZING THE SALE OF UP TO 35 MILLION FOR THE WATERWORKS AND SEWER SYSTEM REVENUE BONDS SERIES 2023 C.
THE ADOPTION OF RESOLUTION AUTHORIZING STAFF TO PREPARE FOR THE SALE OF THE EQUIPMENT ACQUISITION CONTRACTUAL OBLIGATIONS SERIES 2023, AND THE APPROVAL OF THE ORDINANCE AUTHORIZING THE SALE OF UP TO 76.3 MILLION.
WE WILL CONTINUE TO UPDATE THE COMMITTEE ON UPCOMING DEBT TRANSACTIONS, AND THE FOUR ITEMS THAT WE'LL BE REVIEWING GOING FORWARD WOULD BE THE CERTIFICATE OF OBLIGATION AND THE TEXAS WATER DEVELOPMENT BOARD FLOOD INFRASTRUCTURE FUND.
THAT WOULD BE IN DECEMBER OF 2023.
WE HAVE STAFF HERE REPRESENTING THE CONVENTION CENTER, AIRPORT, AND OF COURSE, STEVE JOHNSON.
OUR FINANCIAL ADVISORS ARE HERE TO ASK TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.
AND IF I MAY, BEFORE WE MOVE ON TO QUESTIONS, I WANTED TO DRAW YOUR ATTENTION TO SLIDE FIVE.
WE BRIEFED THE CITY COUNCIL ON AUGUST THE 16TH ON ALL OF OUR GENERAL PURPOSE DEBT AND HOW TO IMPACTED OUR FINANCIAL CAPACITY FOR THE BOND PROGRAM. THERE'S ONE ADDITION THAT I WANT TO POINT OUT.
THE LAST BULLET ON SLIDE FIVE.
THE $90 MILLION FOR FAIR PARK WAS NOT PART OF THAT CONVERSATION.
WE HAVE BEEN WORKING WITH THE PARK DEPARTMENT TO IDENTIFY WAYS FOR THEM TO SUPPLEMENT THE BRYMER FUNDING, AND THEY'VE IDENTIFIED TWO REVENUE SOURCES THAT THEY WOULD BE ABLE TO PAY FOR THE DEBT WITH.
AND WITH THAT CHAIRMAN, TURN IT BACK TO YOU.
ANY QUESTIONS FROM THE VIRTUAL WORLD? ALL RIGHT, CHAIRWOMAN MENDELSOHN, YOU'VE GOT THE FLOOR.
WELL, JACK, THANKS FOR BRINGING UP THE FAIR PARK.
SO, THE $90 MILLION FOR CERTIFICATE OF OBLIGATIONS.
HOW IS IT? WHAT ARE THOSE REVENUE SOURCES THAT THEY'RE GOING TO USE TO PAY IT BACK? THANK YOU. COUNCIL MEMBER.
THE TWO REVENUE SOURCES THAT THE PARK DEPARTMENT HAVE IDENTIFIED IS ABOUT $4 MILLION OF STATE FAIR SURPLUS REVENUE THAT COMES TO THE PARK DEPARTMENT EACH YEAR. AND THEY ARE DISCUSSING IMPLEMENTING A FACILITY SURCHARGE FEE FOR ALL THE FACILITIES AND TICKETS THAT ARE SOLD AT THE STATE FAIR COMPLEX. AND SO WITH THOSE TWO REVENUE SOURCES, THEY SHOULD HAVE ABOUT $12 MILLION ANNUALLY, WHICH WOULD COVER THE $90 MILLION OF DEBT THEY BRIEFED THIS TO, I BELIEVE, THE QUALITY OF LIFE COMMITTEE LAST MONTH.
[00:40:10]
THE THE SURPLUS REVENUE FROM THE FAIR.CAN YOU EXPLAIN WHAT THAT IS? I DIDN'T REALIZE THAT THE PARKS DEPARTMENT WAS GETTING A SLICE OF THEIR REVENUE.
BUT IT'S MY UNDERSTANDING THAT ANNUALLY THERE IS SURPLUS REVENUE THAT COMES TO THE PARK DEPARTMENT.
IT HAS BEEN USED FOR CAPITAL NEEDS.
AND IN CONVERSATION WITH THE PARK DEPARTMENT, THEY WOULD LIKE TO ROLL THIS INTO ONE OF THE FUNDING SOURCES TO TO PAY THE DEBT ON THIS AND TO START ISSUING DEBT SO THAT THEY CAN BEGIN TO ADDRESS MORE OF THE NEEDS AT THE PARK, BECAUSE THEY'RE EXTENSIVE IN ALL THE DIFFERENT BUILDINGS.
OKAY. WELL, IF IT'S POSSIBLE, COULD YOU WORK WITH THE PARKS DEPARTMENT TO FULLY OUTLINE WHAT THE STATE FAIR SURPLUS REVENUE IS AND HOW IT WORKS? BECAUSE IF IT'S INTENDED TO ADDRESS THE CAPITAL NEEDS OF FAIR PARK, CLEARLY IT'S FAILED.
AND, YOU KNOW, MAYBE THAT CALCULATION NEEDS TO CHANGE.
BUT THE STATE FAIR HAS AN EXTREMELY ROBUST FINANCIAL STATEMENT, AND I AM VERY INTERESTED IN UNDERSTANDING HOW THOSE FINANCES COULD ACTUALLY BENEFIT FAIR PARK BEYOND THIS DEBT.
I'LL GET THAT FROM THE PARK DEPARTMENT.
AND ALSO WE HAVE ASKED THEM TO COME TO AN UPCOMING GBFM ON THOSE FINANCIALS THAT YOU'VE REQUESTED.
YES. IT'S ON THEIR ANNUAL REPORT THAT THEY RELEASED.
THANK YOU. SO ON SLIDE FOUR, WHY WAS THE MASTER LEASE PROGRAM DELAYED? SO WE'VE HAD SOME PROBLEMS GETTING INSTITUTIONS TO BE ABLE TO CERTIFY COMPLIANCE WITH TWO STATE LAWS.
AND SO SO WE'VE HAD SOME DELAYS RELATED TO THAT.
ARE THEY NEW STATE LAWS? MA'AM. ARE THEY NEW STATE LAWS OR ARE THEY? YES, MA'AM. AND GINNY IS SHAKING HER HEAD.
SO I'M GOING TO LET HER EXPAND ON THE STATE LAWS.
YES, THESE TWO LAWS WENT INTO EFFECT IN SEPTEMBER OF 20, 2021.
SO AS THE SENATE BILL 13 AND 19, THEY ARE, ANY FINANCIAL INSTITUTION DOING BUSINESS WITH GOVERNMENT AGENCIES NEED TO CERTIFY THAT THEY DO NOT HAVE ANY BOYCOTTING OR REGULATIONS OR POLICIES THAT GO AGAINST THE GUN INDUSTRY OR THE ENERGY, AND THOSE STATE LAWS WERE NOT IN PLACE WHEN WE ENTERED OUR PREVIOUS MASTER LEASE CONTRACT.
BUT AS WE RENEW THE CONTRACT, IT'S APPLICABLE.
OKAY, BUT THAT WAS PASSED TWO YEARS AGO.
SO IN TWO YEARS WE HAVEN'T BEEN ABLE TO GET THEM TO VERIFY.
TWO YEARS AGO. WE WE BEGAN THE PROCESS AS WE WERE NEEDING TO RENEW OUR CONTRACT.
WE STILL HAD AN EXISTING CONTRACT TWO YEARS AGO.
THIS IS WHY WHEN THE CITY ATTORNEY SENDS OUT THE LEGISLATIVE UPDATES, ALL THE DEPARTMENTS ARE SUPPOSED TO EVALUATE HOW IT IMPACTS THEM, RIGHT? SO THEY COULD GET AHEAD OF STUFF LIKE THIS.
OKAY. ON PAGE SEVEN, THE $250 MILLION IN CERTIFICATES OF OBLIGATION.
HOW DOES HOW DOES THIS IMPACT THE BOND.
SO THIS THIS WAS INCLUDED IN OUR ANALYSIS THAT WE PRESENTED ON AUGUST THE 16TH.
IT WAS ALREADY INCLUDED AND WITH IT BEING INCLUDED, WE HAD THE $1.1 BILLION CAPACITY FOR THE 2024 BOND PROGRAM. OKAY.
AND THEN THE LITIGATION SETTLEMENTS, IF THERE'S A SUBSTANTIAL AMOUNT THAT'S NEEDED, HOW WOULD THAT AFFECT IT? SO AGAIN, AS BRIEFED ON AUGUST THE 16TH, THIS WAS ONE OF THE FACTORS THAT WE HAD INCLUDED IN OUR ANALYSIS THAT WE HAD RESERVED FUNDS FOR A POTENTIAL LITIGATION AS MAY BECOME NECESSARY.
AND IT DOES NOT AFFECT THE $1.1 BILLION.
OKAY. AND THEN MY LAST QUESTION IS ABOUT REFUNDING THE SHORT TERM BONDS IN FAVOR OF LONG TERM BONDS.
WHAT'S OUR COST TO COMPLETE THIS REFUNDING AND HAVE YOU EVALUATED IF IT WOULD HAVE BEEN I MEAN, IT LOOKS LIKE IT'S GOING TO BE OVER $1 MILLION TO ME. AND. HAVE WE EVALUATED IF IT MIGHT BE MORE COST EFFECTIVE TO JUST ISSUE IT AS LONG TERM?
[00:45:01]
STEVE JOHNSON FROM HILLTOP SECURITIES CO, FINANCIAL ADVISOR TO THE CITY.WE'VE LOOKED AT ISSUING BOTH SHORT TERM AND LONG TERM BONDS AND TO TRY TO ACCOMMODATE THE SCHEDULE AND TO GENERATE THE INITIAL FUNDS. WE'RE ISSUING SHORT TERM BONDS, PARTIALLY BECAUSE OF THE NEED FOR A MARKET STUDY FOR LONG TERM BONDS.
SO TO TRY TO ISSUE AGAINST FUTURE DEBT CAPACITY.
THIS GIVES US THE FLEXIBILITY TO TAKE THOSE BONDS OUT NEXT YEAR AND A LONG TERM FORMAT.
IS THAT RIGHT? ON THE COST OF ISSUANCE? POTENTIALLY, YES.
ALL RIGHT, CHAIRWOMAN, ARE WE ARE WE ABOUT READY TO WRAP IT UP? WE'VE GOT A HEFTY AGENDA.
THANK YOU. I THINK EVERYONE ELSE IS GOOD.
THANK YOU FOR THE PRESENTATION.
NEXT WE'RE GOING TO MOVE ON TO ITEM D, THE NO.
ITEM C THE RECOMMENDED 2024 ANNUAL INTERNAL AUDIT PLAN.
GOOD AFTERNOON, MARC SWANN, CITY AUDITOR.
BEFORE YOU IN YOUR PACKET, YOU SHOULD HAVE THE AUDIT OF THE THE FISCAL YEAR 2024 RECOMMENDED ANNUAL AUDIT WORK PLAN, AND I'M SUBMITTING IT FOR YOUR CONSIDERATION AND FOR RECOMMENDATION TO THE FULL COUNCIL.
IT IS SCHEDULED FOR THE OCTOBER 25TH AGENDA CONSENT AGENDA.
AND I CAN GO INTO MORE DETAILS OR IF YOU NEED IT, I'LL.
FIRST OF ALL, I WANT TO THANK EVERYBODY WHO SUBMITTED RECOMMENDATIONS TO MR. SWANN, AND I APPRECIATE THE AUDITOR FOR PUTTING THIS TOGETHER FOR US.
SO COMMITTEE MEMBERS, DO WE HAVE QUESTIONS? I'LL START VIRTUAL WORLD.
COMMENTS? QUESTIONS? KNOW ANYBODY HERE? SURE. SO MY QUESTION IS DO WE HELP YOU FORMULATE THAT FRAMEWORK FOR THE AUDIT, OR IS THAT SOMETHING THAT'S DONE INTERNALLY? HOW DO WE GET TO THE MEAT OF WHAT'S INSIDE THE AUDIT REPORT, OR IS THAT IS THAT DRIVEN THROUGH FEEDBACK FROM STAFF IN THAT PARTICULAR DEPARTMENT? IT'S A COMBINATION OF GETTING FEEDBACK FROM STAFF IN THE DEPARTMENT.
AND WE GO THROUGH A PROCESS OF DOING A RISK ASSESSMENT ON THAT INDIVIDUAL AUDIT TO TRY TO MAKE SURE WE FOCUS ON THE AREAS THAT HAVE THE HIGHEST RISK FOR THAT TOPIC. THAT'S WHY WE YOU'LL SEE ON THE AUDIT PLAN THERE'S A PROPOSED AUDIT OBJECTIVE, BUT THOSE WILL CHANGE AFTER THAT RISK ASSESSMENT.
GREAT. THANK YOU. THANK YOU, MR. CHAIRMAN.
I'M ON THE RIGHT MIC. WHAT'S THAT? I DON'T KNOW IF I'M THE RIGHT MIC HERE.
THANK YOU, MR. SWANN, FOR THE LAYING THIS WORK PLAN OUT.
IS THERE A REASON WE DON'T HAVE THAT ON HERE? OVERALL, THE WORK PLAN HAS MORE WORK THAT CAN BE ACCOMPLISHED BY OUR RESOURCES.
THE REASON WE DO THAT IS BECAUSE WHEN WE START AN AUDIT, WE MAY FIND OUT THERE'S A TOTAL NEW SYSTEM BEING IMPLEMENTED THAT, YOU KNOW, IT MAY NOT BE A GOOD TIMING.
SO WE DO NOT HAVE NOT HISTORICALLY DONE THAT.
WE JUST KIND OF USE MY PROFESSIONAL JUDGMENT ON WHAT'S NEXT AND THE RESOURCES THAT WE HAVE AVAILABLE AND WHAT THEIR COMPETENCIES ARE IN THAT PARTICULAR AREA, AND IT GIVES A LITTLE MORE FLEXIBILITY THAT WAY.
WELL, AND I UNDERSTAND IT GIVES YOU MORE FLEXIBILITY.
BUT I MEAN, WE HAVE THE COUNCIL HAS THINGS LIKE, YOU KNOW, BUDGET CONSIDERATIONS AND THINGS WHERE I JUST IT JUST SEEMS A LITTLE OPEN ENDED TO NOT HAVE AT LEAST A PROJECTED LAUNCH DATE TO HELP SORT THIS AS TO WHEN SOMETHING MIGHT BE INITIATED.
I MEAN, AND TO YOUR POINT, YOU'RE LOOKING AT RESOURCES THAT ARE OUT THERE.
YOU KNOW, WHAT YOUR PRIORITY MIGHT BE VERSUS WHAT COUNCIL'S PRIORITY MIGHT BE COULD BE DIFFERENT.
[00:50:02]
I WELCOME ANY FEEDBACK ON THAT.AND WE COULD ADD THAT TO THAT MAYBE A QUARTER WHICH FISCAL QUARTER THAT IS ANTICIPATED.
JUST SOME KIND OF GUARDRAIL IS WHAT I'M LOOKING AT.
AND THEN ON NUMBER SEVEN HR AND CIVIL SERVICE HUMAN CAPITAL MANAGEMENT, DO THE CITYWIDE TALENT RETENTION AND DEVELOPMENT PRACTICES REFLECT BEST PRACTICES? HOW DOES THIS TOUCH THE OTHER HR CIVIL SERVICE AUDITS THAT ARE IN PROCESS? IS THIS SOMETHING REALLY THAT'S NOT CAPTURED IN THERE? YOU KNOW, WHEN WE DISCUSSED THESE EARLIER, WE HAD LOOKING AT THE TALENT ACQUISITION AT THE FRONT END, AND WE LOOKED AT THE APPEALS PROCESS AT THE BACK END.
AND THEN WE WERE SAYING THAT HUMAN CAPITAL WOULD COVER THAT RETENTION PERIOD, THAT IN BETWEEN BEGINNING ONBOARDING AND DEPARTURE POTENTIAL.
AND SO OKAY, SO THIS WILL FILL IN THE MIDDLE.
RIGHT. THAT'S THE GOAL BEHIND IT.
I THOUGHT WE WERE CAPTURING IT. OKAY.
I'VE GOT SOME OTHER REALLY SMALL THINGS THAT I'M HAPPY TO SEND TO YOU IN AN EMAIL.
THANKS. MR. RIDLEY YOU HAVE AND THEN THIS IS JUST A KIND OF A PROCESS QUESTION THAT I HAVE THAT RELATES TO MS. WILLIS'S QUESTION. SO WHEN WHEN AN INITIAL AUDIT REPORTS RELEASED AND THEN STAFF'S COMMENTING ON IT AND PROVIDING COMMENTS LIKE, WHERE IS IT THAT IT'S IN A POLICY OR WHAT HAVE YOU, THAT COUNCIL IS NOT ABLE TO SEE THE INITIAL DRAFT IS THAT AND I'M NOT SAYING WE NECESSARILY SHOULD LIKE I JUST WANT TO UNDERSTAND WHY.
YOU KNOW, IT MAY BE LATER THAT WE ACTUALLY GET THE DRAFT.
OKAY. AND OUR COUNCIL RESOLUTION THAT WAS PASSED IN FEBRUARY OF 2021, OUR ADMINISTRATIVE PROCEDURE, IT HAS A SPECIFICS THAT WE SHOULD GET THE CITY MANAGEMENT SHOULD HAVE THE OPPORTUNITY TO PROVIDE THEIR RESPONSE TO THE AUDIT COMMENTS BEFORE IT'S PRESENTED TO THE CITY COUNCIL.
AND SO THAT WAS THE PROTOCOL THAT WAS APPROVED IN OUR ADMINISTRATIVE GUIDE IN 2021.
AND IF I REMEMBER RIGHT, IT WAS I DON'T REMEMBER.
I HAVE TO GO RESEARCH IF IT WAS THERE BEFORE, BUT I BELIEVE IT WAS.
BUT THERE IS THE ISSUE OF MANAGEMENT DOES NOT PROVIDE A TIMELY RESPONSE.
I MEAN, THAT MAKES LOGICAL SENSE.
THIS IS WHAT'S REALLY GOING ON HERE.
AND THERE'S A REASON BEHIND THIS.
LIKE THAT ALL MAKES PERFECT SENSE.
BUT WHAT ABOUT THE TIME, THE TIMING OF IT? I MEAN, COULD IT COULD THE RESPONSE BE DELAYED FOR SIX MONTHS OR A YEAR? AND WE'RE STILL WAITING ON THE AUDIT RESULTS.
LIKE IS THERE DOES THE RESOLUTION HAVE A PARAMETERS FOR THAT? THE RESOLUTION HAS 15 WORKING DAYS FOR CITY MANAGEMENT TO RESPOND.
BUT SOMETIMES THE AUDITS ARE, YOU KNOW, BIGGER, I GUESS, OR MORE VOLUMINOUS.
AND, YOU KNOW, 15 DAYS MAY NOT BE, YOU KNOW, WHAT ANYBODY COULD EXPECT FOR THEM TO GET DONE.
OKAY. SO IT'S DISCRETION REALLY IS WHERE IT'S.
WELL, OKAY. IT SAYS I HAVE THE OPTION AFTER 15 WORKING DAYS.
OKAY. ALL RIGHT I APPRECIATE IT.
ANY OTHER QUESTIONS, COLLEAGUES.
I NEED A RECOMMENDATION FOR THE FULL COUNCIL.
OH. THANK YOU. COULD WE HAVE A RECOMMENDATION COLLEAGUES? JESSE RECOMMEND MOVE TO RECOMMENDATION TO APPROVE.
MOVE TO MOVE FORWARD TO SECOND.
THAT IS A MOTION TO RECOMMEND APPROVAL TO FULL COUNCIL AND A SECOND.
NEXT ITEM, AND WE WILL MOVE ON TO ITEM B, DEVELOPMENT SERVICES MONTHLY PERFORMANCE UPDATE.
COLLEAGUES, WE HAVE TALKED ABOUT THIS ONE BEFORE.
IT'S A WE'RE NOT GOING TO DUPLICATE THE WORK OF ECONOMIC DEVELOPMENT.
BUT WE ARE STILL TALKING PROCESS HERE.
AND OUR FAVORITE FLOWCHART WE LOVE WE ALL LOVE FOR THE COMMERCIAL DEPARTMENT AND WANTED TO SEE IF THERE'S BEEN ANY PROCESS CHANGES OR SIMPLIFICATION OUT THERE.
ANYTHING ELSE YOU WANT TO TELL US FROM MY FAVORITE FOLKS HERE AT THE AT THE TABLE.
GOOD AFTERNOON, COMMITTEE CHAIR WEST.
AND HONORABLE MEMBERS, THANK YOU FOR HAVING US HERE TODAY.
[00:55:05]
TO RESPOND TO YOUR INTRODUCTION, KNOW THAT DEVELOPMENT SERVICES HAS TAKEN AN AGGRESSIVE LOOK AT OUR CURRENT DEVELOPER GUIDE.THAT GUIDE HAS NOT BEEN UPDATED SINCE APRIL OF 2021.
AND AND SO IT'S OUR GOAL TO TO UTILIZE THAT AS A COMPREHENSIVE SORT OF GUIDE TO SUCCESS.
HOWEVER, IT IS RATHER LENGTHY.
AND SO WHAT WE WANT TO COME UP WITH, IN ALIGNMENT WITH THAT GUIDE IS A FRIENDLY USER GUIDE, SO TO SPEAK, WHICH PROVIDES CLARITY TO THE WORKFLOW PROCESSES AND SIMPLIFIES THEM SO THAT ANYONE CAN UNDERSTAND THEM.
AND SO THAT'S WHERE WE ARE RIGHT NOW.
WELL, I APPRECIATE IT. GREAT UPDATE.
ARE THEY HELPING WITH THIS SIMPLIFICATION PROCESS? CHAIRMAN WEST IT'S OUR GOAL TO BRING THEM TO THE TABLE SO THAT WE CAN, AGAIN, ALL GET ON THE SAME PAGE AND FIGURE OUT WHERE WE CAN SIMPLIFY THIS.
I THINK WITH OUR NEW SOFTWARE PERMITTING PLATFORM AND THE DALLAS NOW PROJECT THAT WE'RE WORKING ON WILL DEFINITELY HELP AUTOMATE A LOT OF THESE PROCESSES AND HOPEFULLY ELIMINATE THEM.
VICE CHAIR, THANK YOU, AND THANKS FOR GETTING ON TOP OF THIS.
ON THE TECHNOLOGY PIECE OF IT.
DIDN'T WE JUST INSTITUTE A NEW OUTWARD FACING PLATFORM? SO, COUNCIL MEMBER, ARE YOU REFERRING TO OUR COMMERCIAL DASHBOARD? YES. SO WE'VE BEEN WORKING.
IS IT JUST A DASHBOARD OR IS IT A WAY TO RECEIVE THE PLANS? SO IT'S TWO THINGS.
WE UPDATED OUR PROJECT DOCS SOFTWARE PLATFORM THIS PAST YEAR AND WE'VE HEARD GOOD FEEDBACK.
IT'S ACTUALLY HELPED US STREAMLINE A LOT OF OUR PROCESSES.
WE'VE SEEN MAJOR IMPROVEMENTS.
AND THEN THE SECOND THING WE'VE BEEN DOING IS WORKING WITH DR.
BRITTA ANDUSIC AND HER TEAM TO DEVELOP A COMMERCIAL PERMITTING DASHBOARD, LIKE WE DID WITH RESIDENTIAL TO FIGURE OUT AND REALLY MEASURE HOW WE ARE DOING. OKAY.
CAN YOU LET'S TOUCH BASE, BECAUSE I'VE HAD SOMEBODY THAT DID GIVE ME A COMMENT ON THE THE APPLICATION OF WHICH YOU SUBMIT YOUR PLANS, AND IT MAY HAVE CHANGED JUST RECENTLY AND HE HAD SOME FEEDBACK, SO I'D LOVE TO PASS IT ON TO YOU.
YES, MA'AM. IT WOULD BE AN HONOR.
OKAY. THANK YOU. ANYONE ELSE ONLINE.
ALL RIGHT. THANK YOU SO MUCH FOR STICKING WITH US.
FISCAL YEAR 24 GENERAL FUND RESERVE UPDATE.
AND I BELIEVE WE HAVE JEANETTE WEEDON ON LINE WITH US TO DELIVER THAT PRESENTATION.
MY NAME IS JEANETTE WEEDON, DIRECTOR OF BUDGET AND MANAGEMENT SERVICES.
AND I'M GOING TO PAUSE TO MAKE SURE THAT YOU GUYS CAN HEAR ME.
YES, JEANETTE. WE CAN AND WE CAN SEE THE PRESENTATION.
SO THANK YOU. SO I'M HERE TO PROVIDE AN OVERVIEW OF GENERAL FUND RESERVES, AS WELL AS REVIEW THE CITY'S FINANCIAL MANAGEMENT PERFORMANCE CRITERIA THAT GOVERN RESERVES. THERE IS NO ACTION ITEM TODAY.
THIS IS JUST FOR YOUR INFORMATION ONLY.
MOVING ON TO SLIDE NUMBER THREE.
WE HAVE HAD OUR FMPC OR OUR FINANCIAL MANAGEMENT PERFORMANCE CRITERIA IN PLACE SINCE 1978.
WE CONDUCT A REVIEW THROUGHOUT THE YEAR AT BUDGET DEVELOPMENT, AT MIDYEAR, AT END OF YEAR.
AND EACH TIME WE ISSUE DEBT, WE MONITOR THE FMPC FOR COMPLIANCE.
AND THIS THE CRITERIA NUMBER 12 DEALS WITH FEE INCREASES, AND THAT UPDATE INCLUDED LANGUAGE TO PHASE THE FEES OVER A THREE YEAR PERIOD.
[01:00:02]
MOVING ON TO SLIDE NUMBER FOUR, WE PROVIDE DEFINITIONS TO DISTINGUISH BETWEEN FUND BALANCE REPORTED ANNUALLY AND THE CITY'S ANNUAL COMPREHENSIVE FINANCIAL REPORT AND OUR RESERVES.I'LL START WITH OUR UNASSIGNED FUND BALANCE.
WE HAVE INCREASED THIS REQUIREMENT OVER THE PAST FEW YEARS.
WE INCREASED THE REQUIREMENT FOR UNASSIGNED FUND BALANCE IN DECEMBER OF 2017 FROM A REQUIREMENT OF HAVING 30 DAYS SET ASIDE TO A MINIMUM OF 40 DAYS AS A SET ASIDE.
AND THEN WE INCREASED IT AGAIN ON JUNE 9TH OF 2021, FROM A MINIMUM OF 40 DAYS TO A MINIMUM OF 50 DAYS, BUT NOT MORE THAN 70 DAYS OF GENERAL FUND OPERATING EXPENSES.
SO THE UNASSIGNED FUND BALANCE INCLUDES THE EMERGENCY RESERVE, THE CONTINGENCY RESERVE.
THOSE ARE ALL PART OF THE BALANCE OF THE UNASSIGNED FUND BALANCE.
THE UNASSIGNED FUND BALANCE DOES NOT INCLUDE THE RISK RESERVE.
THIS IS A SEPARATE ALLOCATION.
MOVING ON TO SLIDE NUMBER SEVEN, WE ARE SHOWING THAT THE FISCAL YEAR FORECAST FOR RESERVES, BASED ON OUR AUGUST BUDGET ACCOUNTABILITY REPORT AND THE FISCAL YEAR 24 BUDGET.
THE FISCAL YEAR 24 UNASSIGNED FUND BALANCE IS 324.6 MILLION, OR 17.7% OF GENERAL FUND EXPENDITURES, OR 64.5 DAYS.
YOU WILL SEE FURTHER IN THE BRIEFING, WE HAVE INCLUDED A CHART THAT SHOWS THE HISTORY OF RESERVES.
OUR UNASSIGNED FUND BALANCE HAS GROWN SIGNIFICANTLY OVER THE PAST 10 TO 12 YEARS, FROM A LOW OF 59 MILLION IN FISCAL YEAR 10 TO 324.6 MILLION THAT WE'RE SHOWING HERE FOR FISCAL YEAR 24.
ON SLIDE NUMBER EIGHT, WE PROVIDE AN OVERVIEW OF THE CONTINGENCY RESERVE.
WE USE CONTINGENCY RESERVE TO TAKE CARE OF INSURANCE ELIGIBLE EXPENSES ASSOCIATED WITH THE 2022 STORM FLOOD EVENT IN AUGUST AND SEPTEMBER OF 2022, AS WELL AS THE RANSOMWARE ATTACK.
WE ALLOCATED FUNDING FROM CONTINGENCY RESERVE IN AUGUST OF 2023.
IN THE PAST, WE'VE USED IT FOR RUNOFF ELECTIONS, STATUE REMOVAL, A NUMBER OF DIFFERENT ITEMS. WE ARE REQUIRED TO MAINTAIN A HALF A PERCENT TO 1% OF DEPARTMENTAL EXPENDITURES.
AND SO WE WILL REPLENISH THIS RESERVE AS WE USE IT FROM UNASSIGNED FUND BALANCE AS NECESSARY.
THE FISCAL YEAR 24 CONTINGENCY RESERVE IS SET AT 9.3 MILLION, OR 0.5% OF THE GENERAL FUND BUDGET.
MOVING ON TO SLIDE NUMBER NINE.
ON THIS SLIDE WE ARE SHOWING THE EMERGENCY RESERVE.
THE EMERGENCY RESERVE IS USED FOR UNANTICIPATED OR UNFORESEEN EXTRAORDINARY EMERGENCIES.
THIS RESERVE HAS BEEN ADJUSTED TWICE IN THE PAST FEW YEARS FOR A VERY LONG TIME PRIOR TO 2017.
THIS RESERVE DID NOT HAVE A SPECIFIC CRITERIA OF THE LEVEL OF FUNDING TO SET ASIDE, AND SO FOR MANY YEARS IT WAS SET AT A LEVEL OF 17.6 MILLION.
THIS CRITERIA WAS ADJUSTED IN DECEMBER OF 2017.
IT WAS SET AT A LEVEL OF 20% OF THE GENERAL FUND EXPENDITURES, OR A MINIMUM OF 25 MILLION.
AND THEN IT WAS ADJUSTED AGAIN IN JUNE OF 2021, WHERE IT WAS INCREASED TO A LEVEL OF 5% OF GENERAL FUND EXPENDITURES, OR A MINIMUM OF 50 MILLION.
AND SO THAT RESERVE IS CURRENTLY SET AT 50 MILLION.
ON SIGN NUMBER TEN. AS I MENTIONED, WE ARE SHOWING THE HISTORY OF RESERVES.
YOU SEE IT JUMP UP TO 50 MILLION.
AND YOU CAN ALSO SEE THE COMPONENTS THAT I JUST DISCUSSED THAT MAKE UP THE UNASSIGNED FUND BALANCE.
[01:05:02]
PREVIOUSLY, AND WE CONTINUE TO REVIEW POTENTIAL, LOOK AT THE RESERVES FOR POTENTIAL CHANGES BASED ON BEST PRACTICES. AND WE TYPICALLY BRING THOSE TO COUNCIL IN THE SPRING.ON SLIDE NUMBER 12, SHOWING THE RISK RESERVE.
THIS IS A SEPARATE RESERVE, AND WE ARE REQUIRED TO MAINTAIN IT AT A LEVEL WITH WHICH, TOGETHER WITH OUR PURCHASE INSURANCE POLICIES, WILL PROTECT OUR ASSETS AGAINST LOSS.
IT IS SEPARATE FROM THE UNASSIGNED FUND BALANCE, AND WE HAVE 6.6 MILLION BUDGETED IN FISCAL YEAR 24.
THIS AMOUNT INCLUDES A DEDUCTIBLE FOR CYBER INSURANCE, PROPERTY INSURANCE AS WELL AS EQUIPMENT INSURANCE AND SLIDE NUMBER 13, THIS IS THE LAST SLIDE.
THIS CONCLUDES THE PRESENTATION, AND I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
THANK YOU FOR THE PRESENTATION.
COLLEAGUES, QUESTIONS FROM THE HORSESHOE.
THANK YOU. SO IN OUR EMERGENCY FUND RESERVES, IF WE DON'T SPEND THAT MONEY, DOES IT GET ROLLED OVER TO WHERE DOES IT GO TO THE IT GOES TO THE RESERVE FUND.
IF WE DON'T USE IT, THEN IT JUST REMAINS AS UNASSIGNED FUND BALANCE.
AND THAT'S WHY THAT NUMBER, THE 324.6 MILLION THAT I'M PROJECTING FOR FISCAL YEAR 24, YOU'LL SEE THAT NUMBER GROW WHEN WE COME BACK AFTER WE CLOSE OUT FISCAL YEAR 23.
GOT IT. AND WHAT IS THE THE NORM OF HAVING IN YOUR FUND BALANCE? IS IT 60 DAYS? I KNOW WE HAD THIS CONVERSATION, BUT IT'S BEEN A LONG MANY MOONS SINCE THE BUDGET.
SO THANK YOU FOR THAT QUESTION.
BEST PRACTICE RECOMMENDS A LEVEL OF AT LEAST 50 DAYS.
WE HAVE CONTINUED TO INCREASE OUR UNASSIGNED FUND BALANCE AS WE REVIEW GFOA GUIDANCE REGARDING BEST PRACTICES. AND GFOA STANDS FOR THE GOVERNMENT FINANCE OFFICERS ASSOCIATION.
THANK YOU. ANYONE VIRTUALLY? I'M NOT SEEING HANDS, MISS WILLIS.
NO. ALL RIGHT. THANK YOU VERY MUCH.
THANK YOU. NEXT WE WILL MOVE ON TO ITEM F, CONSIDERATION OF 2025 LEGISLATIVE PRIORITIES.
AND IF YOU DON'T IF YOU HAVE ITEMS YOU'D LIKE TO TALK ABOUT, WE'LL HIT THEM ALL.
BUT IF NOT, WE'LL RELEASE IT APARTMENTS AFTER THIS BRIEFING.
THIS IS KERRY ROGERS, DIRECTOR OF THE OFFICE OF GOVERNMENT AFFAIRS.
WE ARE GOING TO GO THROUGH SOME OF THE LEGISLATIVE PROGRAM OR PRIORITY ITEMS THAT THE COUNCIL ADOPTED THIS LAST SESSION, AND REALLY JUST PROVIDE A LANDING SPOT TO BEGIN RECEIVING PRIORITIES FROM THE COUNCIL FOR CONSIDERATION IN THE UPCOMING SESSION.
SO WITH THAT, I'M GOING TO TURN IT OVER TO LYNLEY.
GOOD MORNING COMMITTEE MEMBERS, GOOD AFTERNOON COMMITTEE MEMBERS.
LYNLEY YOUDERIAN, SENIOR GOVERNMENT AFFAIRS COORDINATOR, OFFICE OF GOVERNMENT AFFAIRS.
SO QUICKLY. YOU GUYS ARE ALL AWARE OF THE LEGISLATIVE PROCESS.
INPUTS SOUGHT TO THE MAYOR AND CITY COUNCIL, CITY DEPARTMENTS, DIRECTORS.
THIS OUR LEGISLATIVE PROGRAM SERVE AS OUR GUIDE WHEN WE GO TO AUSTIN, D.C..
THAT'S FOR WHAT WE'LL BE ADVOCATING FOR THROUGHOUT THE SESSION.
AS YOU SEE HERE, THIS IS OUR 88TH TEXAS LEGISLATIVE PROGRAM THAT YOU ADOPTED LAST OCTOBER.
AND YOU CAN FIND THAT ON OUR WEBSITE.
[01:10:05]
SO NEXT SLIDE.SO IN 2023, HERE WERE THE GPFM PRIORITIES THAT YOU ADOPTED FOR THE STATE PROGRAM SUPPORT LEGISLATION THAT ALLOWS THE CITY TO DELIVER EFFECTIVE AND EFFICIENT GOVERNMENT SERVICES WHILE BEING FISCALLY RESPONSIBLE, ENSURE PRIVACY AND SECURITY OF RESIDENTS AND COMMERCIAL DATA.
REQUIRE MANDATORY DISCLOSURE OF RESIDENTIAL AND COMMERCIAL DATA.
A COMMERCIAL, RESIDENTIAL, AND COMMERCIAL REAL ESTATE PRICES.
ESTABLISH A DATABASE OF HOMESTEAD EXEMPTIONS.
PRESERVE LOCAL AUTHORITY TO COLLECT FRANCHISE FEE REVENUES, EXPAND OPTIONS FOR PUBLICATION OF LEGAL NOTICES, AND AMEND GOVERNMENT CODE CHAPTER 2274 REGARDING PROHIBITION FROM SERVICE CONTRACTS WITH INSTITUTIONS THAT HAVE POLICIES THAT MAY RESTRICT GUN OR AMMUNITION SALES AND FOSSIL FUEL INVESTMENTS, AND THEN ON THE FEDERAL SIDE, ENSURE PRIVACY AND SECURITY OF RESIDENTS AND COMMERCIAL DATA.
SO KEY DATES AND NEXT STEPS CONTINUE TO RECEIVE COMMITTEE FEEDBACK BY NOVEMBER 30TH.
HOPEFULLY HAVE ALL THOSE LEGISLATIVE PRIORITIES.
SO WITH THAT, WE'LL TURN IT BACK OVER TO KERRY TO ADD ANYTHING AND TAKE ANY QUESTIONS.
SO WE NEED TO RECEIVE COMMITTEE LEGISLATIVE PRIORITIES BY NOVEMBER 30TH 2023.
SO WE'LL JUST KEEP THAT IN MIND FOR OUR AGENDA.
I GUESS I JUST HAVE ONE QUESTION.
THEN I'LL TURN IT OVER TO MY COLLEAGUES.
LIKE WHERE ON THESE BULLET POINTS IS FOR THE STATE? DO WE TELL THEM TO DON'T DO CRAZY STUFF LIKE HOUSE BILL 2878 CREATING CHAOS BY REQUIRING PERMITTING A MOBILE FOOD TRUCKS WITH THE COUNTY LIKE IN THE IN THE INTEREST OF BEING MORE EFFICIENT, THEY CREATE CHAOS AND DUPLICATIVE WORK.
YES, SIR. SO I WOULD FILE THAT UNDER PRESERVING LOCAL CONTROL AND WHICH IS A HIGH LEVEL TALKING POINT NARRATIVE FOR OUR LEGISLATIVE ITEMS. I THINK THESE WERE THE GRANULAR ITEMS UNDER SPECIFICALLY GOVERNMENT PERFORMANCE, BUT CERTAINLY THE CITY ADVOCATES FOR CONTINUED LOCAL CONTROL, AND IT WOULD FALL UNDER THAT CATEGORY. ALL RIGHT.
THANK YOU. COLLEAGUES AT THE HORSESHOE.
THANK YOU. WE'LL MOVE ON TO THE MEMOS NEXT.
I'LL JUST RUN DOWN. CHAIRMAN, DO YOU WANT THIS TO STAY ON YOUR AGENDA FOR NOVEMBER AND DECEMBER OR JUST NOVEMBER? LET'S JUST KEEP IT AS A LIKE A BRIEFING MEMO AND WE'LL BRING IT UP.
JUST MAKE SURE, I GUESS JUST IF YOU DON'T MIND REMINDING ME TO SEND THIS OUT TO COUNCIL, TO SEND THEIR LEGISLATIVE PRIORITIES TO US, AND THEN TYPICALLY JACK OR CHAIR MENDELSOHN, IF YOU RECALL FROM WHEN YOU WERE DOING THIS, DO WE VOTE ON THIS IN NOVEMBER AND THEN SEND IT TO KERRY? IS THAT HOW THAT WORKS? OUR LEGISLATIVE PRIORITIES, CHAIR? YOU DON'T MIND THE TIMELINES A LITTLE BIT DIFFERENT, BUT YES, THE COMMITTEE WOULD RECOMMEND THE PRIORITIES TO THE FULL COUNCIL, TO THE WELL, TO THE AD HOC, AND THEN WE'LL RECOMMEND IT TO THE FULL COUNCIL.
OKAY. SO WE DO AND I'LL GET YOU NEXT.
AND SO WE, WE WOULD THEN NEXT MONTH VOTE ON THIS.
WE'RE LOOKING AT CARA. WHAT DO WE? I WAS JUST LOOKING TO SEE IF THE CHAIRWOMAN WANTED TO SAY ANYTHING.
YES. I THINK THE PRESUMPTION IS THAT THE COMMITTEES, ALL THE COMMITTEES, WOULD TAKE ACTION REGARDING THE PRIORITIES THAT THEY WANTED TO ADVANCE TO THE LEGISLATIVE COMMITTEE, AND THAT COULD OCCUR IN NOVEMBER OR DECEMBER, JUST DEPENDING ON WHEN THE THE AD HOC COMMITTEE MEETING LEGISLATIVE COMMITTEE SETS THEIR SCHEDULE TO REVIEW THOSE.
THAT SOUNDS GOOD. SO WE'LL THEN IT NEEDS TO BE AN ACTION ITEM FOR NEXT MONTH.
VICE CHAIR. GO AHEAD AND WE'LL.
OKAY. BECAUSE I GUESS I'M TRYING TO FIGURE OUT THE TIMELINE HERE.
DOES THIS GOING TO TAKE THE PLACE OF THE ONE THAT'S IN PLACE THAT WE DID FOR THIS LAST SESSION, OR IS THIS FOR COMING UP IN 2025? FOR THE STATE LEGISLATIVE ITEMS? IT WOULD TAKE THE PLACE OF THAT.
AND SO THE PROGRAM THAT YOU ALL ADOPTED FOR THE REGULAR SESSION IS STILL IN PLACE RIGHT NOW.
THE STATE LEGISLATIVE PROGRAM WOULD BE WHAT YOU WANT CONSIDERED IN 2025.
THE FEDERAL PROGRAM IS A LITTLE BIT DIFFERENT.
SO WHAT WE'RE ASKING YOU IS WHAT WOULD BE CONSIDERED ALSO IN 2025.
BUT THE CONGRESSIONAL SESSION, AS YOU KNOW, IS BROKEN UP INTO TWO PARTS.
SO THE 109 118TH CONGRESS SECOND SESSION CONVENES IN JANUARY.
[01:15:07]
SO WE WILL STILL BE UNDER OUR FEDERAL PROGRAM, OPERATING UNDER WHAT YOU ADOPTED LAST YEAR THROUGH THE CALENDAR YEAR OF 2024.AND THEN WHAT YOU TAKE UP AND APPROVE WILL ALSO BE WHAT WE USE AS OUR GUIDING PRINCIPLES FOR 2025.
SO IF SOMETHING COMES UP BETWEEN NOW AND AT THE END OF 2024, IS THERE AN AMENDMENT PROCESS? I WOULD DEFER TO THE CHAIR BECAUSE ANYTHING CAN HAPPEN IN A YEAR IN THIS SPACE.
IF THERE'S SOMETHING THAT COMES UP, JUST BRING IT TO THE TO ME, HAPPY TO TALK ABOUT IT, BUT CAN WE WORK IT THROUGH THE COMMITTEE FIRST AND THEN BRING IT, OR IS IT GOING TO DIRECTLY TO THE AD HOC.
THIS IS A REFLECTION OF OUR WHOLE CITY COUNCIL.
SO THAT WAS THE IF IT WAS AN ADD ON OR A SUPPLEMENT OR WE'RE SUPPLANTING IT.
SO THAT WAS KIND OF THE QUESTION ON THAT.
AND CHAIR, IF I CAN ANSWER JUST TO SAY THAT THE ITEMS THAT WERE READ OFF FOR THE STATE LEGISLATIVE PROGRAM UNDER GPFM, ALL OF THEM STILL SEEM APPROPRIATE TO ME EITHER BECAUSE, YOU KNOW, WE MAY EITHER INCREMENTAL PROGRESS OR NO PROGRESS, BUT THEY'RE STILL VERY IMPORTANT TO THE CITY.
AND THAT'S THE THING ABOUT STATE GOVERNMENT.
THE ISSUES DON'T REALLY CHANGE, AND WE JUST KIND OF KEEP TRYING TO MAKE PROGRESS ON THEM, WHETHER IT'S EDUCATION OR WATER OR, YOU KNOW, PRESERVING LOCAL CONTROL.
SHOULD THERE BE ADDITIONAL ONES.
I THINK THAT'S FOR US TO CONSIDER AND HOPEFULLY BRING UP NEXT MONTH IF ANYONE HAS ANY.
BUT THIS IS, TO ME A LIVING PROCESS.
AND TO YOUR POINT ABOUT THE CRAZY STUFF, CRAZY STUFF'S GOING TO HAPPEN AND WE'RE GOING TO JUST NEED TO RESPOND TO IT AS IT GETS FILED, BECAUSE WE CAN'T KNOW ALL THE THINGS THAT PEOPLE MIGHT SUBMIT.
SO, YOU KNOW, WE OFTEN HEAR CLIFFORD TALK ABOUT BOTH OFFENSIVE AND DEFENSIVE LEGISLATIVE ACTIONS, AND WE'LL HAVE TO BE ON BOTH SIDES OF THAT. THANK YOU.
THANK YOU, CHAIRWOMAN, I APPRECIATE THE COMMENTS.
I SEE CHAIRMAN ATKINS WELCOME.
OF COURSE. AND I KIND OF HEAR CARRIE, DO YOU SAY THE DEADLINE IS NOVEMBER OR DECEMBER TO PUT ALL OUR LEGISLATIVE PRIORITIES IN PLACE? YES, SIR. WE HAD SET A DEADLINE FOR THE END OF NOVEMBER TO ALLOW TIME TO COMPILE THOSE LEGISLATIVE PRIORITIES AND BRING THOSE FORWARD TO THE AD HOC LEGISLATIVE COMMITTEE MEETING IN EITHER DECEMBER OR JANUARY.
IT JUST DEPENDS UPON WHEN THE COMMITTEE MEETING IS SET.
IS THAT FOR THIS COMMITTEE? THAT'S GOING TO BE ALL COMMITTEES, BECAUSE I THINK THAT'S TOO SHORT OF A NOTICE, BECAUSE WE'RE COMING INTO THE THANKSGIVING HOLIDAY AND WE STILL GOT THE LEGISLATIVE SESSION GOING ON. SO I CAN'T SEE HOW WE'RE GOING TO MEET NOVEMBER.
WILL WE GET A DATE CERTAIN? I BELIEVE BECAUSE MY COMMITTEE AIN'T GOING TO MEET UNTIL NOVEMBER, SO MAYBE DECEMBER.
SO WE'RE GETTING CLOSE TO A HOLIDAY.
CHAIRWOMAN GO AHEAD. JUST YEAH.
IF I CAN JUST THROW OUT THAT I BELIEVE THE MEMO SAID THAT COMMITTEES WERE SUPPOSED TO TURN INTO THE AD HOC BY DECEMBER 15TH, AND THEN WE'RE GOING TO MEET IN JANUARY FOR THE AD HOC TO CONSIDER ALL THE FEEDBACK WE GET.
I DON'T SEE ANYBODY ELSE CHIMING IN.
NEXT WE'LL MOVE ON TO THE BRIEFING MEMORANDUMS. THE GPFM TWO MONTH FORECAST I DO WANT TO TOUCH ON BRIEFLY IT.
THAT'S YOU GUYS HAVE BEEN ASKING FOR, SO I THANK YOU FOR THAT.
AND WE'VE STARTED PUTTING THEM ON HERE, THE HUMAN RESOURCES AND OFFICE OF INSPECTOR GENERAL FOR JUST A DEEP DIVE ON THEIR OPERATIONS STARTING IN NOVEMBER.
SOME OF THE I'D LIKE YOUR INPUT.
[01:20:02]
YEARS, VIRTUAL VERSUS IN-PERSON STAFFING SINCE COVID TO NOW.PLAN FOR VIRTUAL GOING FORWARD, USE OF AUTOMATION AND TECHNOLOGY.
SO, COLLEAGUES, IF YOU HAVE ANYTHING YOU'D LIKE TO ADD TO THEIR PRESENTATION TO US ABOUT THEIR OPERATIONS, YOU CAN BRING IT UP NOW IF YOU'D LIKE, OR JUST EMAIL IT TO ME AND WE WILL GET THAT ALL TO JACK.
SORRY TO YOUR POINT ABOUT SOME OF THE ITEMS THAT CAME UP DURING THE WHOLE BUDGET PROCESS, AND WE JUST ULTIMATELY FOUND THAT SOME OF THE QUESTIONS WE HAD WEREN'T GOING TO BE ANSWERED IN THAT KIND OF PROCESS, BUT RATHER SHOULD COME HERE.
ONE OF THE ITEMS THAT CAME UP WAS EVALUATING SOME OF OUR FRIENDS GROUPS AND JUST TAKING A LOOK AT THE ALLOCATION THAT THEY GOT FROM THE CITY, WHAT THE PERCENTAGE SIZE OF THEIR BUDGET THAT WAS, IF IT WAS TRULY A NEED BASED ON THEIR REVENUE GENERATION OR CAPACITY TO BE ABLE TO GENERATE REVENUE WHILE COLLECTING MONEY TAX FREE ON RENT FREE PROPERTY.
AND SO I, I DON'T PRESUME TO KNOW EXACTLY WHAT THAT WOULD BE, BUT I THINK PARK AND REC THAT MANAGES A LOT OF THOSE FRIENDS GROUP CONTRACTS COULD ADVISE US. AND I'M NOT SAYING THIS IS A COMPLETE UNDERTAKING, BUT MAYBE ADVISING 2 TO 4 MIGHT BE A GOOD IDEA JUST TO SEE WHAT THEY HAVE TO SAY ABOUT THAT. I THINK WE ALL JUST TALKED ABOUT TAKING A HARDER LOOK AT THAT, AND SO WE CAN GO INTO THE NEXT BUDGET SEASON WITH A LITTLE BIT MORE FOOTING THAN WE HAD THIS YEAR.
AND IT'S NOT AGAINST ANY DEPARTMENT OR FORENSIC GROUP.
IT'S NOT PERSONAL. IT'S JUST I MEAN, THIS IS THE GOVERNMENT PERFORMANCE FINANCIAL RESPONSIBILITY COMMITTEE, AND IT'S OUR JOB TO ASK THE HARD QUESTIONS, AND I THINK IN EVERY DEPARTMENT AND SHOULD BE SUBJECT TO THAT IF WE HAVE QUESTIONS ABOUT IT.
THANK YOU. YES, CHAIRWOMAN MENDELSOHN, I WAS JUST WONDERING, YOU'VE GOT DEPARTMENTS SCHEDULED FOR SEVERAL MONTHS, AND I WAS WONDERING HOW YOU DECIDED WHICH DEPARTMENTS TO GO FIRST.
IT DOESN'T APPEAR THAT IT'S LIKE OUR LARGEST DEPARTMENTS.
IT'S THE SMALLEST OR ONES THAT HAVE BEEN.
HOW DO I SAY MORE CONCERNING IN SOME OF THE OUTPUTS OR STORIES THAT WE'VE HEARD? I WAS JUST WONDERING HOW THAT HAPPENED.
IF THERE WAS CONSIDERATION TO THE WORK PLAN OF THE DEPARTMENT, WHERE SOME MAY HAVE SOME SEASONAL FLUCTUATIONS IN THE ON THEIR BUSY SEASONS? NO, IT WAS PRETTY.
THAT'S A GREAT QUESTION ACTUALLY, AND THERE'S NOT REALLY A STRATEGY BEHIND IT.
SO I'M HAPPY TO BUMP ANYBODY UP ON THERE.
I MEAN, I THINK WE'LL GET THROUGH THEM ALL IN THE NEXT TWO YEARS, BUT THAT'S THAT'S IT.
COULD WE ALSO HAVE CIVIL SERVICE WITH THAT? I THINK IT'S KIND OF A BALANCING ON THERE.
I DIDN'T SEE I THINK THAT'S IMPLIED.
OR IS IT. WELL, THERE ARE TWO DIFFERENT DEPARTMENTS.
OKAY. YES. I'LL FIX IT LIKE A BALANCE OF THE THE WHOLE SPECTRUM OF THAT SPACE.
AND I'M JUST TRYING TO MAXIMIZE BECAUSE TO WHAT MISS WILLIS SAYS, I MEAN AUGUST OR JUNE IS GOING TO COME FAST, AND THEN IT'S JULY AND AUGUST AND WE NEED SOME INFORMATION TO MAKE SOME GOOD DECISIONS MOVING IN TO THIS NEXT YEAR.
THANK YOU. I APPRECIATE THE QUESTIONS.
I, TECHNOLOGY ACCOUNTABILITY REPORT.
J, THE OFFICE OF CITY AUDITOR, MONTHLY UPDATE ON INTERNAL AUDIT REPORTS HAVE ONE.
I'M. YEAH. THANK YOU. GO AHEAD, CHAIRWOMAN WILLIS.
AND I THINK, MR. SWANN, THIS WOULD BE SOMETHING THAT YOU WOULD BE ABLE TO ANSWER.
IT'S ON THE AUDIT OF UTILITY FRANCHISE AND OTHER FEES.
ON PAGE 32, IT LISTS THE UTILITIES OR OTHERS THAT WE COLLECT FEES FROM.
AND SO MY QUESTION WAS, WE'VE JUST GOT THIS LIST.
[01:25:01]
WAS THERE ONE PARTICULAR AGENCY THAT MIGHT HAVE HAD MORE THAT WAS MISSED, OR WAS IT FAIRLY EVENLY DISTRIBUTED OR AND DO WE HOW DO WE ADVISE THEM OF THIS, THAT WE'RE RECLAIMING THIS, THESE FUNDS OR.OKAY, UM, OVER THE LAST SEVEN YEARS, THERE'S BEEN A MARK SWANN CITY AUDITOR OVER THE LAST SEVEN YEARS, OUR CONTRACTOR WHO'S DOING THESE AUDITS ON A CONTINGENCY BASIS, AND THEY STRETCH OUT FOR MULTIPLE YEARS, AND THERE'S NO RHYME OR REASON TO WHICH SOME ARE LOW SMALL AMOUNTS AND SOME ARE BIGGER AMOUNTS.
SO WE FELT WE COULD LIST WHO THE AUDITS WERE AND IN AGGREGATE TALK ABOUT THE TOTAL RECOVERIES.
BUT WE COULDN'T SPECIFY INDIVIDUAL UTILITIES OR FRANCHISES THAT BECAUSE YOU COULD EXTRAPOLATE SOME POTENTIAL OF EXTRAPOLATING BACK TO SOME POTENTIAL REVENUE.
UNDERSTOOD. SO MY QUESTION IS, AND I REALIZE THE SPECIFICS CAN'T BE GOTTEN INTO HERE, I SUPPOSE.
BUT IF THERE IS ONE ON THIS LIST THAT IS A REPEAT OFFENDER, I WOULD SAY AT THE HIGHER END OF THE SPECTRUM, LIKE IF WE'RE SEEING MORE MISTAKES OR MISCALCULATIONS ON 1 OR 2 MORE THAN OTHERS.
SO AND HOW WE WOULD COMMUNICATE THAT SO THAT WE DON'T HAVE TO KEEP GOING.
I CAN GO BACK AND REVIEW IN MORE DETAIL.
I MEAN, THIS IS OVER SEVEN AND A HALF YEARS OF REPORTS AND MULTIPLE REPORTS, AND SO IF I CAN SEE A PATTERN, I'LL FIGURE OUT A WAY TO COMMUNICATE IT BACK. AND THAT'S IT.
I MEAN, I'M NOT SAYING POUR OVER SEVEN YEARS OF DATA.
IT'S JUST IF SOMETHING IS EMERGING WHERE THERE'S AN ISSUE, I WOULD THINK THAT WE WOULD WANT TO.
WELL, I CAN TELL YOU THE BIGGEST ISSUE EMERGING IS THE STRUGGLE TO GET AN AUDIT COMPLETED, BECAUSE THE UTILITIES ARE DOING EVERYTHING POSSIBLE TO HELP PREVENT AN AUDIT FROM HAPPENING. SO THERE'S A LOT OF EXCHANGE BETWEEN ATTORNEYS BACK AND FORTH JUST TO GET ACCESS TO THE DATA, BECAUSE JUST THAT'S THE BIGGEST ISSUE THAT'S GOING ON.
OKAY. WELL INTERESTING INSIGHT.
NO OTHER QUESTIONS ON THAT ITEM.
ITEM L IS THE HP 2878, WHICH I ALREADY REFERENCED.
REQUIREMENT THE DALLAS COUNTY PERMIT MOBILE FOOD UNITS.
WE'RE JUST GOING TO BE DOING IT NOW THROUGH AN ILA WITH THE COUNTY.
IS THAT THAT PRETTY MUCH WHAT'S GOING TO HAPPEN? OKAY. SO WE'RE DOING WE WILL BE CONTINUING TO PERMIT MOBILE FOOD TRUCKS DESPITE WHAT THE STATE PASSED, WHICH THEY TRIED TO SIMPLIFY THINGS, BUT THE COUNTY'S NOT SET UP TO DO THIS.
SO WE'RE GOING TO BE DOING IT ANYWAY.
COULD YOU INTRODUCE YOURSELF AND.
AND I'M NOT PUTTING YOU GUYS ON THE SPOT.
AND I WANT TO JUST MAKE THE POINT PUBLICLY.
GOOD AFTERNOON. YEAH. GOOD AFTERNOON, CHAIRMAN WEST.
AND LADIES AND GENTLEMEN OF THE COMMITTEE.
I'M CHAUNCEY WILLIAMS, ASSISTANT DIRECTOR FOR CODE COMPLIANCE SERVICES.
AND WE'RE HERE TODAY TO ENTERTAIN ANY QUESTIONS REGARDING HOUSE BILL 2878, REGARDING MOBILE FOOD UNIT PERMITTING AND ALSO POTENTIAL INTERLOCAL AGREEMENT BETWEEN THE CITY OF DALLAS AND DALLAS COUNTY.
WE DON'T A LOT OF TIMES IT'S EMBEDDED IN RED TAPE.
THEY'RE DOING AN IOA THAT WE'RE GOING TO END UP DOING WHAT WE DID BEFORE.
YEAH. OUT OF 254 COUNTIES IN THE STATE OF TEXAS, DALLAS, THIS BILL WAS BRACKETED FOR DALLAS AND TARRANT COUNTY SPECIFICALLY. AND SO, OKAY, WELL, I APPRECIATE YOUR TEAM MEETING WITH THE COUNTY AND WORKING THIS OUT.
AND I JUST WAS MAKING A POINT.
AND, COLLEAGUES, YOU GOT ANYTHING ON THIS ONE? OKAY. I'VE TALKED LONG ENOUGH ABOUT IT.
THANK YOU FOR STICKING WITH US TODAY.
THE COMMUNITY SURVEY, I GUESS MR. IRELAND ON THIS ONE, CAN YOU TELL US WHAT WE USE THE COMMUNITY SURVEY FOR? THIS IS ITEM N AND WHAT'S THE IMPORTANCE OF THE SURVEY AND WHO DEVELOPS IT?
[01:30:05]
YES, SIR. SO WE USE A VENDOR TO DO THIS COMMUNITY SURVEY TO ENSURE THE STATISTICAL VALIDITY OF IT. IT'S A RANDOM SAMPLE SURVEY.IT IS A GOOD TOOL TO USE FOR BUDGET PURPOSES FOR PLANNING PURPOSES, ALLOCATION OF RESOURCES.
I KNOW SOME OF YOU REFERENCED IT MANY TIMES THROUGH THE BUDGET PROCESS, AND IT IT JUST VALIDATES IN A LOT OF WAYS THINGS THAT YOU MAY HEAR, BUT IT IS DONE AS A RANDOM SAMPLING.
THIS IS A BETTER WAY TO GAUGE THE WHOLE CITY.
WILLIS, IS THAT OKAY? YEAH, I THINK WE'RE. I THINK IT'S JUST YOU.
ALL RIGHT. THANK YOU VERY MUCH, JACK.
AND, YES, I THINK IT'S IMPORTANT TO KNOW WHAT'S ON THE MIND OF OUR RESIDENTS WHEN WE CREATE OUR BUDGET ITEMS AND LOOK TO INCREASE SOME LINE ITEMS INSTEAD OF HOLDING THEM FLAT STREETS. SO I WAS REALLY EXCITED INITIALLY TO SEE THAT WE WERE BRINGING BACK THE BUSINESS SURVEY.
AND THEN I STARTED TO WONDER, SINCE IT'S BEEN EIGHT YEARS, DO WE FEEL LIKE WE'VE GOT ENOUGH DATA OUT THERE FROM THE DRC AND DCC, THE OAK CLIFF CHAMBER, ALL OF OUR OUR CHAMBERS, OUR NEW EDC? THAT WE MIGHT BE ABLE TO GLEAN INFORMATION FROM OR, YOU KNOW, I CAN SPLIT THIS BOTH WAYS.
AND IT'S BEEN A REALLY LONG TIME SINCE WE'VE DONE IT.
WELL, THAT SAID THEN WE DO HAVE A LOT OF EXPERTISE IN THE COMMUNITY.
AND THEN FLIPPING OVER TO THE RESIDENTS SURVEY.
AND IF WE'RE GOING TO GO THROUGH THIS EXERCISE, I THINK WE SHOULD HAVE SOMETHING MORE ACTIONABLE.
IT SAYS, I AM PLEASED WITH THE DIRECTION THE CITY IS TAKING TO REDUCE RACIAL AND ETHNIC DISPARITIES.
IF YOU DON'T LIKE THAT THE CITY IS SPENDING ON EQUITY, YOU MIGHT SAY, NO, I'M NOT PLEASED.
BUT THOSE ARE TWO VERY DIFFERENT PATHWAYS THAT WE MIGHT TAKE ACTION ON.
SO I KNOW THAT PEOPLE WHO DESIGN THESE SURVEYS ARE VERY WELL-VERSED IN BEING ABLE TO GET AT THAT SORT OF THING, BUT I JUST THAT KIND OF STRUCK ME AS SOMETHING THAT COULD GIVE US A READ THAT WE DON'T REALLY HAVE A GOOD PATH FORWARD ON.
AND WE DID ASK IN THE MEMO THAT IF YOU DO HAVE THOSE TYPES OF THINGS THAT YOU NOTICE, IF YOU COULD CONTACT US BY NOVEMBER 30TH, WHICH GIVES US TIME TO TO CONSIDER HOW WE MIGHT BETTER ADDRESS THAT.
OKAY, GREAT. AND THEN THE OTHER ITEM IS, SINCE WE TALKED SO MUCH ABOUT PROPERTY TAX AND THERE'S NO REFERENCE TO PROPERTY TAX IN HERE, IT'S ALWAYS ABOUT ARE YOU PLEASED? WHAT'S YOUR PERCEPTION.
BUT WE DON'T REALLY EVER TIE IT BACK TO TAX.
AND SO I'M HAPPY TO THROW THAT TO YOU AS FAR AS HOW WE MIGHT GET AT A QUESTION OF WHETHER PEOPLE THINK THEY'RE GETTING A GOOD VALUE FOR WHAT THEY PAY IN PROPERTY TAX.
SO THAT IS AT THE TOP OF NUMBER 21.
I AM PLEASED I RECEIVED GOOD VALUE FOR THE CITY OF DALLAS TAXES I PAY.
OKAY. BUT AGAIN, THAT MAY NOT GET TO WHAT YOU'RE THINKING.
SO PLEASE PROVIDE YOUR FEEDBACK.
COLLEAGUES. ANYONE ELSE? ALL RIGHT. LAST ITEM IS ITEM N CITY OF DALLAS REPRESENTATION ON THE DALLAS, COLLIN AND DENTON CENTRAL APPRAISAL DISTRICTS BOARD OF DIRECTORS.
ALL RIGHT. WITH WITH THAT IT IS 2:37 P.M.
AND THIS MEETING IS ADJOURNED.
THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.