Feb 26, 2024 Council Government Performance & Financial Management Committee

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IF OUR FRIENDS FROM THE APPRAISAL DISTRICT WANT TO COME ON UP, WE GET INTO THE BRIEFING TABLE.

[Council Government Performance & Financial Management Committee on February 26, 2024. ]

CALL THE MEETING IN ABOUT 10 SECONDS.

ALL RIGHT. I PREVIOUSLY CALLED THE MEETING TO ORDER AT ONE A LITTLE AFTER 1 P.M..

IT'S 1:35 P.M..

WE'RE BACK FROM RECESS.

FIRST ORDER OF BUSINESS IS THE MINUTES FROM JANUARY 22ND, 2024.

DO I HAVE A MOTION? SO MOVED.

SECOND. I HAVE A MOTION, AND A SECOND.

ALL THOSE IN FAVOR SAY AYE.

ALL RIGHT. MOTION CARRIES, AND WE'LL MOVE ON TO BRIEFING ITEM A, WHICH IS THE DALLAS CENTRAL APPRAISAL DISTRICT 2024-25 PROPOSED BUDGET OVERVIEW AND REAPPRAISAL PLANS.

IF YOU COULD JUST PLEASE INTRODUCE YOURSELVES AND THEN TAKE IT AWAY, AND JUST MAKE SURE THE MIC IS ON, PLEASE.

IT'S ON. ALL RIGHT.

THANK YOU VERY MUCH, AND CHERYL JORDAN, DALLAS CENTRAL APPRAISAL DEPUTY CHIEF APPRAISER.

KEN NOLAN, FORMERLY CHIEF APPRAISER.

WELL, WELCOME, AND JUST MAKE SURE YOUR MIC IS ON AND YOU SPEAK INTO IT.

YOU KIND OF GOT TO GET CLOSE TO THESE MICS WHEN YOU'RE PRESENTING.

THANK YOU. THANKS.

OKAY. YOU ALL READY FOR US? ALL RIGHT. HERE. WE'RE PRESENTING THE 24-25 PROPOSED BUDGET.

OUR BOARD OF DIRECTORS RECEIVED IT, AND OUR LAST BOARD MEETING.

IT HAS TO BE APPROVED BY MAY 15TH.

IT'S COMMON FOR US TO GO BACK AND TALK TO ALL THE TAXING JURISDICTIONS IN DALLAS COUNTY CONCERNING OUR BUDGET.

SO ON PAGE THREE OF OUR SLIDES, WILL IS THE ACTUAL PROPOSED BUDGET RIGHT HERE.

FOR 24-25, WE'RE RECOMMENDING A BUDGET OF $37,006,000.

OUR PRIOR YEAR BUDGET WAS $34,200,383.

ON PAGE FOUR OR THE SLIDE FOUR, LITTLE SUMMARY OF OF THE VARIOUS ITEMS IN OUR BUDGET.

THE 24-25 PROPOSED BUDGET OF 37,006,000 IS AN INCREASE OF 8.2% OVER THE 23-24 APPROVED BUDGET, WHICH WAS $34,200,383. THE LAST LEGISLATIVE SESSION, OUR LEGISLATORS NOW REQUIRE US TO HAVE THREE ELECTED BOARD MEMBERS.

WE WERE A FIVE, HAD FIVE BOARD OF DIRECTORS.

NOW, EFFECTIVE JULY 1ST, WE'LL HAVE NINE BOARD MEMBERS, OF WHICH THREE WILL BE ELECTED AT LARGE.

THAT COST TO US IS APPROXIMATELY $1.4 MILLION WHICH WASN'T FUNDED IN OUR CURRENT BUDGET.

SO WHAT WE'RE HAVING TO DO TO FUND THAT ELECTION, WHICH IS IN MAY FOR THE THREE OF THE BOARD MEMBERS, IS THAT WE'RE WE HAD TO GO INTO OUR RESERVE FUNDS OF 1.4 MILLION.

SO WHAT WE'RE GOING TO TRY, WHAT WE'RE RECOMMENDING IN OUR 24-25 BUDGET IS TO REPLENISH THAT RESERVE MONEY THAT WE HAVE TO USE FOR THE MAY ELECTION.

SO EFFECTIVELY WITHOUT THAT ELECTION COST OUR BUDGET TO YOU OR TO THE ENTITIES WOULD BE 5.73%.

HOWEVER, DUE TO THAT ELECTION COST THAT WE'RE INCURRING AND REPLENISHING OUR RESERVE FUNDS, OUR OVERALL BUDGET WE'RE RECOMMENDING FOR THIS YEAR IS 8.2% OVER LAST YEAR'S PROPOSED BUDGET. TO GO OVER ALL SLIDE ON SLIDE FIVE.

WHAT WE SHOW HERE IS FIRST IS OUR SALARIES AND WAGES.

WE'RE RECOMMENDING A 4.25% MERIT INCREASE.

WE'RE A MERIT PERFORMANCE BASED AGENCY.

WE DON'T DO ANYTHING STEPS NOR COST OF LIVING RAISES.

THIS 4.2% RAISE.

WHAT WE DO IS WE, WE SURVEY ALL THE TAXING JURISDICTIONS WITHIN DALLAS COUNTY AND SEE WHAT RAISES MERIT RAISES THEY PROVIDED.

THE LIST BELOW SHOWS THE ENTITIES THAT WE SURVEYED.

THE OVERALL AVERAGE WEIGHT INCREASE WAS 4.31% FOR 24-25.

WE'RE RECOMMENDING 4.25% MERIT FOR OUR APPRAISAL STAFF MEMBERS.

GOING ON TO AUTO EXPENSES FOR MANAGEMENT STAFF.

THIS YEAR, WE'RE ASKING TO RAISE OUR AUTO ALLOWANCE FROM 300 TO $400 PER MONTH.

ALSO WITHIN OUR BUDGET, WE ADDED ONE ADDITIONAL POSITION.

OUR PRIOR LAST YEAR'S BUDGETED STAFF WAS 244.

FOR 24-25, WE'RE RECOMMENDING 245 STAFF MEMBERS, OF WHICH WE NOW WILL HAVE A DEPUTY CHIEF APPRAISER WHO'S CHERYL JORDAN HERE TO MY RIGHT.

SO THAT INCREASE IN CAR ALLOWANCE, AS WELL AS THE 3 TO $400 INCREASE OUR CAR ALLOWANCES SLIGHTLY.

WE HAVEN'T SEEN AN INCREASE IN OUR MANAGEMENT CAR ALLOWANCES OVER TEN YEARS.

I THINK IT'S TIME FOR THAT.

OUR SUPPLIES AND MATERIALS DECREASE FROM LAST YEAR DUE TO A REDUCTION IN POSTAGE AND PRINTING COSTS.

OPERATIONAL SERVICE INCLUDE THE [INAUDIBLE] SYSTEM, WHICH INCREASED DUE TO US MERGING ALL THE COSTS ASSOCIATED WITH OUR PHONE SYSTEMS INTO ONE BUDGET CATEGORY.

IN PRIOR BUDGET A PORTION OF THE COSTS HAVE BEEN CARRIED IN IT CONTRACTUAL SERVICE BUDGET.

SO THAT'S THE SLIGHT INCREASE BY ACTUALLY IT'S NOT REALLY AN INCREASE, BUT WE'RE MOVING INTO NEW BUDGET AND UNDER OPERATIONAL SERVICES.

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WE'RE BOOSTING THAT UP.

CONTRACTUAL SERVICE DECREASED DUE TO THE MERGING OF ALL TELEPHONE COSTS INTO OPERATIONAL SERVICES.

OUR SUNDRY EXPENSES NOTED AN INCREASE FOR 24-25 DUE TO THE BOARD ELECTION.

THE NEW CATEGORY WILL COVER THE COST OF THE MAY 24TH ELECTION AND WILL BE USED TO FUND FUTURE ELECTIONS AND UPCOMING BUDGETS.

THE NEXT ELECTION AFTER THIS MAY 1ST, WILL BE IN OCTOBER.

EXCUSE ME OF NOVEMBER OF 2026.

DUES INSCRIPTIONS ALSO INCREASE DUE TO WE ARE LOOKING TO DO A TURNKEY SOFTWARE SOLUTION FOR OUR ONLINE HOMESTEAD EXEMPTION PROCESS THAT INVOLVES OCR OPTICAL CHARACTER RECOGNITION THAT WE BELIEVE WILL STREAMLINE THAT PARTICULAR PROCESS, NEGATE A NEED FOR US TO ASK FOR ADDITIONAL STAFF TO CONTINUE TO MAINTAIN THE HOMESTEAD EXEMPTION PROCESS IN A TIMELY MANNER.

OUR INSURANCE [INAUDIBLE] COSTS INCREASED SLIGHTLY DUE TO INCREASE IN RETIREMENT BENEFITS.

HOWEVER, THE INCREASE WAS OFFSET BY THE REDUCED COST FOR GENERAL INSURANCE PROFESSIONAL SERVICES INCREASES DUE TO EXPENDED DECREASES IN OUR APPRAISAL REVIEW BOARD MEMBERS [INAUDIBLE] WAS OFFSET BY A REDUCED COST FOR GENERAL INSURANCE.

WE HAVE 120 ARB MEMBERS THAT ARE APPRAISAL REVIEW MEMBERS THAT SIT AND HEAR HEARINGS WITH THE PUBLIC PROFESSIONAL CAPITAL EXPENDITURES DECREASED SLIGHTLY DUE TO A SCHEDULED REPLACEMENT OF OUR OLDER PCS AND SERVERS FOR IT, AND REPLACEMENTS OF CUBICLES FOR OUR PROPERTY OR RECORDS EXEMPTION.

CUSTOMER SERVICE DEPARTMENT CAPITAL EXPENDITURES NOW INCLUDES FUNDS FOR THE CAPITAL IMPROVEMENT PLAN.

UNDER CAPITAL IMPROVEMENTS PLAN PROJECT WILL NOW BE FUNDED IN THE ANNUAL BUDGET UNDER CAPITAL EXPENDITURES, AS OPPOSED TO BEING FUNDED BY SURPLUS FUNDS.

AT THE END OF THE BUDGET CYCLE, FUNDS ARE INCLUDED FOR CARPET REPLACEMENT AND OTHER NECESSARY INTERIOR EXTERIOR UPGRADES FOR THE FISCAL YEAR.

ON SLIDE NUMBER SEVEN, YOU CAN SEE THE DOLLAR COST ASSOCIATED WITH EACH OF THESE BUDGET ITEMS. ALSO ON SLIDES EIGHT AND NINE, WE GIVE YOU A TEN YEAR HISTORY OF OUR OPERATIONAL BUDGETS FOR 24-25.

AGAIN, IT'S AN 8.2.

WITHOUT THE ELECTION, IT WOULD HAVE BEEN A 5.73% INCREASE IN 23-24.

THE INCREASE WAS 9.6%.

IN 22-23 IT WAS 6.4%, IN 21-22 IT WAS A -1.15%, AND IN 20-21 WAS A 4.35%. ALSO SHOWS THE ON PAGE NINE, THE OTHER FIVE YEAR HISTORY OF OUR BUDGET.

WE'RE RUNNING RIGHT AT ABOUT AN AVERAGE OR MEDIAN OF WHAT WE'VE SEEN OVER THE LAST TEN YEARS, SLIGHTLY ABOVE THE MEDIAN.

AGAIN, ON PAGE NUMBER TEN GIVES A BREAKDOWN BY CATEGORY.

YOU CAN SEE THAT BASICALLY MOST OF OUR BUDGETS WITH SALARY AND WAGES AND BENEFITS REPRESENTS APPROXIMATELY 75% OF OUR BUDGET IS PEOPLE RELATED COST ON PAGE SLIDE NUMBER 11.

IT'S BY DEPARTMENT.

WE HAVE MY OFFICE, OFFICE OF CHIEF APPRAISER, WHICH COMPRISES 5.8% OF THAT BUDGET.

ADMINISTRATIVE SERVICES 14.5%.

LEGAL SERVICES, WHICH HANDLES ALL LITIGATION AND BINDING ARBITRATION, IS 5.4%.

INFORMATION TECHNOLOGY IS 12.4% OF OUR TOTAL BUDGET, APPRAISAL SERVICES IS 42.4, WHICH COMPRISES THE BULK OF THE OPERATING DIVISIONS AND COMMUNITY RELATIONS SERVICES.

19.5% ON SLIDE 12, IT'S BROKEN DOWN BY STAFF.

OFFICE OF CHIEF APPRAISER HAS FIVE EMPLOYEES.

ADMINISTRATIVE SERVICES 23.

LEGAL SERVICES FIVE.

INFORMATION TECHNOLOGY 14.

APPRAISAL SERVICES 133.

STAFF AND COMMUNITY RELATIONS SERVICE 65 FOR A TOTAL OF 245 EMPLOYEES, WHICH IS AN INCREASE OF ONE POSITION FROM LAST YEAR.

OUR OPERATING FUNDS ON SLIDE 13 COMPRISES MOSTLY FOR LOCAL SUPPORT.

IT'S FUNDED BY THE 63 TAXING JURISDICTIONS WITH THIS DALLAS COUNTY, THE CITY, SCHOOLS, COUNTY AND SPECIAL DISTRICTS, WE GET A SMALL PORTION OF RENDITION FEES.

THOSE OWNERS THAT DON'T FOLLOW TIMELY RENDITION THEY HAVE TO PAY A 10% PENALTY ON THEIR PROPERTY TAXES, OF WHICH WE GET A PORTION OF THAT FROM THE COUNTY, THE COUNTY TAX OFFICE OR THE OTHER TAX OFFICES EVERY YEAR, BUT BASICALLY, WE'RE PRIMARILY FUNDED BY THE LOCAL SUPPORT OF THE TAXING JURISDICTIONS IN DALLAS COUNTY.

THE OTHER INCOME REPRESENTS OPEN RECORDS, REQUESTS AND MONEY THAT'S ASSOCIATED WITH COLLECTING DOLLARS ASSOCIATED WITH THAT.

ON SLIDE 14, YOU CAN SEE AN APPRAISAL COMPARISON.

THE THIRD COLUMN FROM THE RIGHT SHOWS OUR CURRENT COST PER PARCEL, WHICH REPRESENTS $43.25 PER PARCEL.

HARRIS COUNTY, $67 PER PARCEL.

TARRANT $38 PER PARCEL.

BEXAR 35.

JUST SLIGHTLY UNDER $35 PER PARCEL.

TRAVIS $62 PER PARCEL AND EL PASO CAD, $50 PER PARCEL.

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IT'S A LITTLE DIFFICULT AT TIMES TO COMPARE APPLES TO APPLES, DEPENDING ON HOW PEOPLE COUNT PARCELS.

SO WE LIKE TO LOOK AT THIS NEXT SLIDE, WHICH IS BASICALLY SLIDE 15, WHICH IS THE BUDGET PER LEVY.

IT'S THE LEVY THAT RIGHT NOW WE'RE ALMOST $9 BILLION WORTH OF TAX REVENUE GENERATED THROUGH PROPERTY TAX IN DALLAS COUNTY.

RIGHT NOW OUR COST PER LEVY IS LESS THAN 1.3%.

LESS THAN HALF A PERCENT.

HARRIS COUNTY IS 0.85 OF THEIR LEVY.

TARRANT IS 0.50 OF THEIR LEVY.

BEXAR COUNTY IS 0.53 OF THEIR LEVY.

TRAVIS IS 0.51 OF THEIR LEVY AND EL PASO'S 1.44 OF THEIR LEVY.

SO WE THINK WE'RE VERY COMPETITIVE AT THE LOWER END OF THE COST SPECTRUM WHEN COMPARED TO OUR PEERS, OUR METROPOLITAN PEERS ACROSS THE STATE.

ON PAGE 16.

THIS SHOWS WHERE ALL THE MONEY'S COMING FROM AT THE LOCAL LEVEL, 33 AND THE PERCENT COMES FROM THE COUNTY.

RIGHT NOW, THE CITIES THE MUNICIPALITY REPRESENT ABOUT 29.7574% OF FUNDING OUR BUDGET, AND THE BASICALLY THE SCHOOL DISTRICTS REPRESENT 36.93%, AND AGAIN, THE COUNTY OVERALL IS REPRESENTS 33% FUNDING OF OUR BUDGET.

WE GIVE YOU A DETAILED BREAKDOWN OF OUR ALLOCATIONS ON PAGE 17.

THIS IS AGAIN THE COUNTY AND THE SPECIAL DISTRICTS ON PAGE 17 OR SLIDE 17.

ON SLIDE 18 IS THE NON COUNTY SPECIAL DISTRICTS AND DALLAS COUNTY AND DALLAS COUNTY COLLEGE ON PAGE SLIDE 19 IS ACTUALLY THE ALLOCATION BY CITY OF THE 31 CITIES IN DALLAS COUNTY.

DALLAS RIGHT NOW YOUR BUDGET ALLOCATION IS GOING UP 18.55% OR APPROXIMATELY $929,000.

YOU CAN SEE THE PERCENT INCREASES OF ALL THE CITIES.

WHAT HAPPENED THIS YEAR? AS YOU ALL KNOW, SENATE BILL TWO, IF YOU DON'T KNOW, IT WENT OUT AND THEY INCREASED THE SCHOOL INDEPENDENT SCHOOL DISTRICTS EXEMPTION AMOUNT FROM 40,000 TO 100,000 FOR HOMESTEAD ACCOUNTS IN DALLAS COUNTY.

THEY ALSO COMPRESSED THE SCHOOL RATES ACROSS THE STATE, AND BECAUSE OF THAT COMPRESSION, THE TAXABLE VALUE OF THE SCHOOLS WENT DOWN COMPARATIVELY TO THE OTHER TAXING JURISDICTIONS. SO WHAT WE'RE SEEING IS THAT BECAUSE OF THAT, THE CITIES, THE LEVIES ASSOCIATED WITH THE TAXABLE VALUE, THE TAX RATES AND THE CITIES ARE SEEING AN INCREASE OF THE AVERAGE IS 19.43%, WHERE YOU CAN SEE ON PAGE 20 OR SLIDE 20, THE SCHOOL DISTRICTS ALL CAME DOWN TO FLAT TO SLIGHTLY UP TO SLIGHTLY DOWN BECAUSE, AGAIN, THEIR OVERALL TAXABLE VALUE WENT DOWN COMPARED TO WHAT THE MARKET INCREASES WERE, AND THE TAXES THAT THEY COLLECTED ARE SOMEWHAT LESS DUE TO THE INCREASE IN THE HOMESTEAD EXEMPTION AND THE COMPRESSION OF SCHOOL RATE, AND THEN WHAT WE DO TOO ON SLIDES 21 AND 22, WE GIVE YOU A DETAILED BREAKDOWN OF THE LEVY METHOD AND HOW IT AFFECTS EACH OF THE CITIES AND SCHOOLS ACROSS THE DALLAS COUNTY.

AGAIN, LOCAL FUNDING IS HOW WE ARE FUNDED, HOW OUR AGENCY IS FUNDED AND COMPRISES 99% OF OUR $37 MILLION BUDGET THAT WE'RE RECOMMENDING RIGHT NOW TO THE TAXING ENTITIES OF DALLAS COUNTY.

NOW ON PAGE 23 AND PAGE 24, SLIDES 23 AND 24.

THIS SHOWS OUR REAPPRAISAL ACTIVITY.

DALLAS STILL REMAINS VERY ROBUST IN TERMS OF THE REAL ESTATE MARKET.

RIGHT NOW FOR THE CITY OF DALLAS, WE'RE GOING TO REAPPRAISE APPROXIMATELY IN APPROXIMATELY CITY OF DALLAS, 77% OF THE FILE THIS YEAR. OBVIOUSLY, WE WANT WE'RE GOING TO WORK ALL NEW PERMITS THAT ARE ISSUED BY THE CITIES.

WE ALSO ARE GOING TO LOOK AT THE LEVEL OF ASSESSMENT.

OBVIOUSLY, WE WANT TO BE ACCURATE.

WE WANT TO BE AT 100% OF FAIR MARKET VALUE.

WHAT YOU CAN SELL YOUR PROPERTY FOR AS OF JANUARY 1ST, IN ITS CURRENT CONDITION, AND WHAT WE DO IS WE PROVIDE AN ENTITY BREAKDOWN BY DEPARTMENT, RESIDENTIAL, COMMERCIAL AND BUSINESS PERSONAL PROPERTY OF THOSE ACCOUNTS THAT WE'RE GOING TO BE REAPPRAISING OR TARGETED FOR.

REAPPRAISING. IF YOU GO TO SLIDE 25, IT SHOWS THE SUMMARY BREAKDOWN SPECIFIC TO THE CITY OF DALLAS.

RIGHT NOW, WE'RE GOING TO BE TARGETING 236,854 RESIDENTIAL PROPERTIES, WHICH REPRESENTS APPROXIMATELY 79% OF THE FILE, THE RESIDENTIAL PARCELS IN THE CITY OF DALLAS COMMERCIAL.

WE'RE GOING TO LOOK AT WE MAINTENANCE AT LEAST 33% OF OUR FILE EVERY YEAR, BUT EFFECTIVELY EVERY HOT AREA IN THE COUNTY THAT'S COMMERCIAL GETS REAPPRAISED, ALSO GETS APPEALED, AND WE SEE A LOT OF IT IN LITIGATION.

SO WE'RE EFFECTIVELY LOOKING AT EVERY COMMERCIAL PROPERTY IF THE MARKET'S MOVING.

IN BUSINESS PERSONAL PROPERTY, WE LOOK AT ALL ACCOUNTS EVERY YEAR THE OWNERS ARE REQUIRED TO RENDER ON OR BEFORE APRIL 15TH, THEY CAN ASK FOR A 30 DAY EXTENSION.

SO WE EFFECTIVELY LOOK AT ALL BUSINESS, PERSONAL PROPERTIES, ASSETS EVERY YEAR.

I ALSO SHOW HISTORICALLY WHAT WE DID IN 23 WITH THE CITY OF DALLAS.

WE REAPPRAISED APPROXIMATELY 72% OF THE RESIDENTIAL PROPERTIES LAST YEAR, AND COMMERCIAL ENDED UP AROUND 57.

I ANTICIPATE THAT TO BE THE SAME PERCENTAGE FOR COMMERCIAL BEFORE WE'RE DONE, NOT ONLY IN OUR REAPPRAISAL EFFORT, BUT THROUGH THE APPEAL PROCESS, AND AGAIN, ALL BUSINESSES ARE

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I ALSO THE SLIDE NUMBER 26 SHOW A TREND.

I KNOW WE'RE IN THE BUDGET HERE YOU CAN YOU CAN SEE FOR IN 2023, THE MARKET VALUE INCREASE WAS UP 11.73%.

TAXABLE VALUE WAS UP 12.05% BETWEEN 22 AND 23 AND 22.

OUR MARKET VALUES WERE UP 16.28% WITH THE TAXABLE UP 14.74% WITHIN THE CITY OF DALLAS.

IN 21, WE WERE UP 4.81% AND TAXABLE WAS UP 4.71%, AND IN 2020 IT WAS 6.25% WITH THE TAXABLE UP 6.94% AGAIN 20 AND 21.

IT WAS INTERESTING. WE WERE IN THE HEIGHT OF COVID THAT AFFECTED THE MARKETPLACE.

WHAT I WOULD ANTICIPATE THIS YEAR A MORE CONSERVATIVE GROWTH THAN YOU'VE SEEN IN 23 AND 22 DUE TO INTEREST RATES HIKES.

ALSO, THERE'S CONCERNS WITH THE MARKET RIGHT NOW.

A LOT OF LOANS ARE GOING TO BE CALLED AND WE'RE CONCERNED ABOUT THAT AND WE'RE ALSO SEEING A LOWER RESIDENTIAL APPRECIATION RATES, BUT WE ANTICIPATE THEIR VALUES UP PROBABLY BETWEEN 7 TO 9% IN THE CITY OF DALLAS.

AGAIN, WE REALLY DON'T KNOW UNTIL WE COMPLETE THE APPEAL PROCESS, WHICH ENDS HOPEFULLY ON OR BEFORE JULY 25TH, WHEN WE CERTIFY THE APPRAISAL ROLE, A BIG PIECE OF OUR VALUES, OUR COMMERCIAL AND ALL THE SIGNIFICANT COMMERCIAL PROPERTIES GET PROTESTED.

SO IT'S REALLY HARD TO MAKE A CALL UNTIL REALLY THROUGH THAT APPEAL PROCESS, MOST COMMERCIAL HEARINGS START IN JULY.

WE USUALLY HAVE A GOOD NUMBER BY JULY 25TH, AND THAT'S MY PRESENTATION.

I KNOW CHERYL, KEN, DO YOU ALL HAVE ANYTHING TO ADD, OR? I WILL ONLY ADD ONE THING.

THIS WILL BE THE LAST TIME YOU'LL SEE ME, AND I WANT TO THANK THE CITY STAFF, ESPECIALLY FOR THE LAST 19 YEARS I'VE BEEN CHIEF APPRAISER, AND I ALSO WANT TO THANK THIS COUNCIL AND THE PREVIOUS COUNCILS OVER THE LAST I'VE BEEN WITH DCAD FOR 43 YEARS.

YOU HAVE BEEN ONE OF OUR BIGGEST SUPPORTERS, AND WE COULD NOT HAVE DONE THE JOB THAT WE HAVE DONE OVER THE LAST 43 YEARS WITHOUT THE GREAT SUPPORT WE RECEIVE FROM THE CITY OF DALLAS AND ALWAYS HAVE, AND I WANT TO PERSONALLY THANK YOU FOR THAT.

WELL, THANK YOU AND APPRECIATE YOU GOING THROUGH THAT FAIRLY QUICKLY, BUT YOU STILL COVERED A LOT OF INFORMATION.

I WANT TO AND THANK YOU FOR YOUR SERVICE AS WELL.

THAT'S A LOT OF YEARS OF SERVICE AND A LOT OF BRIEFINGS TO APPEAR, I'M SURE, AND QUESTIONS.

COLLEAGUES DO YOU HAVE ANY QUESTIONS? YOU DIDN'T SAY YES.

OKAY. GO AHEAD AND THANK YOU FOR YOUR SERVICE, AND THIS IS MY FIRST TIME ON GPFM.

SO IF I ASK A REDUNDANT QUESTION, IT'S ONLY BECAUSE THIS IS ALL NEW TO ME.

SO YOU'RE COMING BEFORE US, AND I SUSPECT THIS IS JUST BECAUSE YOU'RE.

IT'S MANDATED BY YOUR STATUTE.

CORRECT. ARE YOU LOOKING SOMETHING SPECIFICALLY FROM US? NO. ACTUALLY, WHAT WE DO, WE HAVE TO PRESENT THE BOARD TO OUR BOARD OF DIRECTORS, WHICH WAS DONE LAST BOARD MEETING, AND THEY HAVE TO APPROVE IT ON OR BEFORE MAY 15TH.

WHAT WE LIKE TO DO IN DALLAS IS VISIT EVERY CITY, SCHOOL AND COUNTY AND EXPRESS TO THEM WHAT BUDGET IS GOING TO BE PRESENTED TO OUR BOARD OF DIRECTORS AND ULTIMATELY HOPEFULLY APPROVED, BUT WHAT WE WANT IS TO GET INPUT FROM THE CITIES AND SCHOOLS, AND WE'LL GIVE THAT INPUT BACK TO OUR BOARD OF DIRECTORS BEFORE THEY APPROVE THE BUDGET. GOT IT, AND SO, COUNCILMEMBER, IF I MAY ADD TO THAT AS WELL, HERE I AM.

THEY HAVE BRIEFED EVERY YEAR.

WE DO NOT TAKE IT TO FULL COUNCIL FOR APPROVAL.

IF WE WERE TO HEAR FROM THIS COMMITTEE THAT THERE WERE ANY CONCERNS, WE WOULD THEN TAKE IT TO CITY COUNCIL TO EITHER APPROVE OR REJECT WHAT IS PROPOSED. WE DID THAT LAST YEAR FOR DENTON CAD, BUT THAT'S THE ONLY TIME WE'VE EVER TAKEN ONE TO CITY COUNCIL, AND THAT'S BECAUSE WE HEARD FROM THE COMMITTEE THAT THEY WANTED IT TO GO, BUT WE'VE NEVER HAD THAT ISSUE WITH DALLAS CENTRAL APPRAISAL DISTRICT, BUT IF YOU DO HAVE CONCERN, LET US KNOW AND WE'LL TAKE IT TO COUNCIL, AND OUR SLIDE, OUR LAST SLIDE HAS CHERYL AND MY NAME AND EMAIL.

SO IF ANYBODY HAS ANY CONCERNS OR QUESTIONS DO YOU WANT TO FEEL FREE TO SEND IT TO US.

WE CONSOLIDATE ANY FEEDBACK WE GET FROM THE VISITS.

ALSO WHAT I WOULD LIKE TO SAY IS THAT WE WILL HAVE A THE BUDGET REVIEW IS POSTED AND OUR NEXT BOARD MEETING IN APRIL, THERE WILL BE A BUDGET WORKSHOP BEFORE THE FULL BOARD, AND THAT'S POSTED FOR PUBLIC FOR, FOR OPEN MEETINGS, AND ALSO THE OBVIOUSLY, THE APPROVAL OF THE BUDGET ON IN ON MAY 8TH IS POSTED AS WELL.

SO AND COULD YOU REMIND US WHO YOU ARE PLEASE.

I'M SORRY, I'M JACK IRELAND, CHIEF FINANCIAL OFFICER OKAY, SO THEN YOU HAVE YOUR BUCKET OF YOUR BUDGET AND THEN DO YOU PROPORTIONATELY ALLOCATE THE AMOUNT THAT YOU CHARGE US? I MEAN, HOW DO WE KNOW WHAT IS OUR ALLOCATION? YEAH, I'M GONNA LET KEN EXPLAIN THE LEVY METHOD.

HE'S BEEN USED TO IT FOR QUITE A LONG TIME.

I'M THE ONLY ONE LEFT ALIVE THAT REMEMBERS WHY WE ARE WHERE WE ARE.

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TYPICALLY, UNDER STATE LAW, BUDGETS ARE ALLOCATED ON WHAT'S CALLED THE LEVY METHOD.

IN SIMPLE TERMS, IF THE CITY OF DALLAS'S TOTAL TAX LEVY REPRESENTS, LET'S SAY, 20% OF ALL THE TAX LEVY IN DALLAS, YOU WOULD IN DALLAS COUNTY, YOU WOULD PICK UP 20% OF OUR BUDGET.

THERE'S ALSO A SIMILAR SCENARIO, OR THERE WAS A SIMILAR SCENARIO FOR ELECTING BOARD MEMBERS BACK THEN.

THE PROBLEM WAS IN 1980, DALLAS COUNTY, EVEN THOUGH THEY HAD MORE PARCELS THAN ANYBODY ELSE, HAD A VERY LOW TAX RATE AND A VERY LOW TAX LEVY, AND WOULD HAVE NOT HAVE HAD ANY REPRESENTATION ON OUR BOARD.

SO THEY STEPPED UP AND SAID, LOOK, WE WILL PAY MORE THAN OUR PROPORTIONATE SHARE.

IF YOU CAN CHANGE THE WAY OUR BOARD MEMBERS ARE ELECTED.

SO THE WAY IT WORKS OUT IS THE COMBINATION OF DALLAS COUNTY PARKLAND HOSPITAL, THE COMMUNITY COLLEGE AND THE NON-COUNTYWIDE SPECIAL DISTRICTS PICK UP ONE THIRD OF OUR BUDGET OFF THE TOP.

I'VE GOT TWO THIRDS LEFT.

FOR CITIES, IT'S THE PERCENTAGE OF YOUR LEVY AGAINST THE TOTAL LEVY IN DALLAS COUNTY APPLIED AGAINST THE TWO THIRDS, AND THEN FOR SCHOOL DISTRICTS IT'S THEIR PERCENTAGE OF LEVY ONLY VERSUS THE TOTAL SCHOOL DISTRICT LEVY, AND THAT'S BEEN IN EFFECT SINCE WE STARTED OUR FIRST BUDGET YEAR WAS 1981.

IT WILL CONTINUE EVEN THOUGH OUR BOARD ELECTION WILL CHANGE AND THE WAY OUR BOARD MEMBERS ARE CHANGED.

THE BUDGET ALLOCATION AT THIS TIME WILL NOT CHANGE.

WE'RE UNDER WHAT'S CALLED THE THREE FOURTHS RULE FOR BUDGETARY PURPOSES.

IT WOULD TAKE AND I WILL TELL YOU, I WOULDN'T BE SURPRISED IF THE LEGISLATURE CAME BACK IN 25 AND SAID, WAIT A MINUTE, GUYS, BECAUSE DALLAS COUNTY IS NO LONGER GUARANTEED A SEAT ON OUR BOARD YET, THEY'RE STILL GOING TO PICK UP THE THIRD OF OUR BUDGET.

I REALLY DON'T THINK THEY'LL WANT TO CONTINUE THAT WAY.

SO THERE MAY BE CHANGES IN THE FUTURE, BUT IT WOULDN'T HAPPEN UNTIL ONE 126 IF THE LEGISLATURE TOOK IT UP IN 25.

OKAY, AND SO THEN YOU DEVELOP YOUR BUDGET AND THEN YOU SAY THIS IS YOUR BILL.

RIGHT, AND SO HOW DO WE GET TO SAY, WELL, WE DON'T REALLY WANT TO PAY THAT.

WELL, YOU DON'T GET AN APPRAISAL ROLL IS WHAT HAPPENS.

OKAY.

SO I WOULD TAKE IT THAT YOU ARE MINDFUL THAT, YOU KNOW WE OURSELVES HAVE A BUDGET AND ISSUES.

[INAUDIBLE] THAT'S WHY WE'RE HERE AND IT IS GOING UP.

RIGHT, AND I UNDERSTAND THAT BECAUSE THE PRICE OF LIVING IS GOING UP, BUT I'M HOPING THAT YOU ALL ARE I MEAN, BECAUSE YOU'VE GOT A BIG HALF OF YOUR BUDGET FOR 245 IS EMPLOYEES, RIGHT, AND SO WHICH COMES OUT TO ABOUT 76 IS YOUR AVERAGE.

76. SO I'M JUST HOPING THAT THERE IS THAT YOU'RE NOT JUST SAYING, HERE'S YOUR BILL, PAY IT AND MOVE ON DOWN THE ROAD THAT YOU ARE BEING.

WELL, WE'RE HERE TO GET YOUR INPUT, AS SHANE SAID, AND WE'RE GOING TO VISIT WITH ALL THE OTHER TAXING JURISDICTIONS IN DALLAS COUNTY.

CITY OF DALLAS IS ONLY ONE OF 63.

WE FEEL THIS BUDGET REPRESENTS WHAT WILL GET YOU A TIMELY, EFFICIENT APPRAISAL ROLE ON JULY 25TH.

THE LAST THING YOU WANT IS THAT WE CAN'T FINISH OUR JOB.

TRUE, AND LAST YEAR WE HAD 200,000 APPEALS AND OUR STAFF COUNTS.

REALLY? IT'S INCUMBENT THAT WE HAVE ENOUGH STAFF TO GET THROUGH THE APPEAL PROCESS TIMELY SO WE CAN CERTIFY LESS THAN 5% OF THE VALUE.

THAT'S NOT IN DISPUTE BY [INAUDIBLE] 25TH.

SO THEN YOU CAN GO OUT AND SET THE RATES AND THEN THE TAX OFFICE CAN COLLECT TAXES.

SO WE'RE VERY MINDFUL OUR PERCENT INCREASES OVER THE YEARS, TOO.

WE'RE REALLY CONSCIENTIOUS ABOUT WHAT'S HAPPENING AT THE LOCAL LEVEL, AND WE REALLY TRY NOT TO DEVIATE THOSE PERCENTAGES FROM WHAT THE CITIES AND SCHOOLS ARE DOING ACROSS THE METRO, ACROSS THE DALLAS COUNTY, AND YOU CAN SEE OUR BUDGETS VERY MUCH PROBABLY REFLECT THOSE TYPES OF INCREASES.

I THINK THE MOST TELLING THING IN THAT PRESENTATION IS ONE, OUR COST PER PARCEL.

IF YOU WERE IN HARRIS COUNTY, YOU'D BE PAYING $67 AND WE'RE AT $43, AND THE OTHER THING IS THE .43 PERCENT OF LEVY THAT COST TO FUND THAT APPRAISAL DISTRICT, THE OVERALL, THE OVERALL STATEWIDE AVERAGE IS SOMEWHERE NEAR 0.8.

WE OPERATE AT ALMOST HALF THE COST OF THE OTHER APPRAISAL DISTRICTS IN THIS STATE.

OKAY. THANK YOU FOR THE EDUCATION.

LIKE I SAID, IT'S MY FIRST [INAUDIBLE].

GOOD QUESTIONS. GREAT QUESTIONS.

THANK YOU, MISS BLACKMON, AND I'LL JUST SAY I WAS GOING TO POINT OUT ON SLIDE 15 YOUR COST AS A PERCENTAGE OF LEVY WAS VERY IMPRESSIVE.

SO YOU STOLE THE THUNDER ON THAT ONE.

IT'S YOUR MONEY. IT'S NOT OURS, AND THAT'S THE ATTITUDE WE'VE ALWAYS TAKEN, AND YOU NEED IT MORE THAN WE DO.

THAT'S A GOOD THING FOR US TO ALWAYS REMEMBER AND AS WE SET POLICY AND WE COME UP WITH EXPENDITURES AND THEN A COUPLE JUST OTHER QUESTIONS.

YOU HAVE A LINE ITEM FOR CAPITAL EXPENDITURES.

IS THAT JUST YOUR BUILDING OR IS THERE SOMETHING ELSE? YES. IT'S OUR BUILDING.

WE OWN OUR OWN BUILDING, AND IT'S 1967 VINTAGE AND WE DON'T PLAN TO MOVE OR EXPAND.

THE COST WOULD BE OUTRAGEOUS, BUT WE HAVE TO MAINTENANCE THAT BUILDING.

OUR BOARD HAD A POLICY FOR YEARS.

IT WAS ADOPTED BACK IN THE 80S TO FUND CAPITAL EXPENDITURES OUT OF SURPLUS.

[00:25:02]

THEY'VE COME BACK THIS YEAR AND SAID, THAT'S REALLY NOT A GOOD WAY TO DO BUSINESS.

BECAUSE MOST OF THE PEOPLE ON OUR BOARD ARE TYPICALLY ELECTED OFFICIALS FROM OTHER JURISDICTIONS OR OBVIOUSLY PEOPLE FROM THE CITY OF DALLAS, DALLAS COUNTY, AND THEY SAID IT'D BE MORE EFFICIENT TO HAVE A CAPITAL EXPENDITURE LINE ITEM IN THE BUDGET.

SO THAT'S WHY THAT'S THERE, AND PART OF THE CAPITAL EXPENDITURES ALSO IS NOW WE ARE ASKING FOR CUBICLES AND OUR PROPERTY RECORDS EXEMPTION DIVISION, APPROXIMATELY $63,000, AND THEN ALSO UPGRADING OUR PCS AND SERVERS AND THAT'S A COST OF APPROXIMATELY 115,000, BUT THE OTHER IS THE CAPITAL IMPROVEMENTS ASSOCIATED WITH MAINTAINING THE BUILDING. GREAT.

CHAIRWOMAN MENDELSOHN.

THANK YOU. WELL, I JUST WANT TO SAY HI.

I HAVE BEEN THROUGH THIS A NUMBER OF TIMES.

I DO WANT TO SAY THAT ONE OF THE THINGS THAT STANDS OUT TO ME IS THE CONSTANT LEVEL OF STAFFING THAT YOU'VE BEEN ABLE TO MAINTAIN, EVEN AS THE PORTFOLIO HAS GROWN SO SIGNIFICANTLY WITH NUMBER OF, OF UNITS AND CERTAINLY THE DOLLAR AMOUNT.

SO WE DID COLLEAGUES, WE DID TURN DOWN AN APPRAISAL DISTRICT'S BUDGET LAST YEAR FOR DENTON COUNTY BECAUSE IT WAS INSANE.

THIS IS NOT INSANE.

THIS IS VERY REASONABLE.

I ACTUALLY APPRECIATE VERY MUCH THAT YOU INCLUDE CAPITAL EXPENDITURES IN YOUR REGULAR BUDGET SO THAT YOU'RE DOING THE MAINTENANCE AS PART OF YOUR. REGULAR ALLOCATION.

SO I'VE LOOKED IT OVER.

I MEAN, IT IS A PRETTY HIGH PERCENT INCREASE.

I'M SURE YOU DON'T LOVE COMING HERE SAYING, HEY, WE'RE GOING OVER 8%, BUT IT LOOKS REASONABLE, AND I THINK THAT THERE'S A LOT OF STAFF INCREASES IN THE MARKET, AND SO I THINK WE UNDERSTAND THAT.

I'LL SAY IT'S LESS THAN LAST YEAR, AND IT WOULD BE EVEN LESS OF THAT, EXCEPT THE LEGISLATURE DECIDED TO THIS OUR BUDGET WAS ADOPTED BEFORE SENATE BILL TWO WAS EVER PASSED.

SO WE GOT KIND OF CAUGHT.

AS LONG AS ALL WITH THE OTHER SET OF 150 APPRAISAL DISTRICTS THAT ARE OVER 75,000 IN POPULATION.

WELL, YOU DO HAVE SOME CHANGES COMING, AND SO ANYHOW, I'VE LOOKED IT OVER.

I APPRECIATE THE WAY YOU PRESENT THIS EVERY YEAR AND THE GOOD JOB YOU ALL HAVE DONE, AND I KNOW, CHERYL, YOU HAVE HELPED ME OUT WITH A NUMBER OF DIFFERENT THINGS OVER THE YEARS, AND SO I JUST WANT TO SAY THANKS FOR A GOOD JOB.

THANK YOU VERY MUCH. THANK YOU.

WE APPRECIATE YOUR SUPPORT.

ALL RIGHT. WELL THANK YOU.

WE APPRECIATE IT, AND YOU ALL HAVE A GREAT DAY.

THANK YOU VERY MUCH. THANKS.

NOW COLLEAGUES, WHILE WE WELCOME OUR NEXT BRIEFERS UP, I WAS JUST GOING TO ASK YOU TO TAKE A LOOK AT THE BRIEFING MEMORANDUMS. THERE ARE I WAS GOING TO RELEASE STAFF IF WE DON'T WANT TO BE BRIEFED ON ANY OF THEM.

I HAVE PERSONALLY GOING TO HAVE QUESTIONS ON G, J, L, P, AS IN PETER, Q AND R, SO THOSE ARE STAYING ON REGARDLESS, BUT IF THE OTHERS YOU DON'T HAVE QUESTIONS ON, JUST LET ME KNOW AND WE'LL LET FOLKS GO AFTER THIS NEXT BRIEFING AND I'VE TOLD THEM ALREADY.

SO NOW AS WE TEE THIS UP WITH DR.

ANDREW CHECK AND MR. ZIELINSKI. NO, SORRY, DR.

BRIAN GARDNER.

OKAY, WELL, I WAS HAD BEEN EXPECTING HIM, BUT YOU'RE VERY MUCH WELCOME TO BE UP HERE.

WE HAD BEEN TALKING ABOUT INTRODUCING ARTIFICIAL INTELLIGENCE TO THE CITY AND THE PROS AND CONS AND ALL THE SCARY STUFF THAT YOU HEAR IN, IN SOCIAL MEDIA SOMETIMES, AND A COUPLE MONTHS AGO, I HAD A CALL WITH A ARTIFICIAL INTELLIGENCE COMPANY THAT HAD PARTNERED WITH SOME CITIES IN FLORIDA IN THEIR PERMITTING OFFICE AND COMPLETELY CONVERTED THE PERMITTING INTAKE TO ARTIFICIAL INTELLIGENCE.

MY COMMENDATIONS TO STAFF FOR JUMPING ON THE PERMITTING OFFICE AND KIND OF REVIEWING SOME OF THAT, TALKING WITH THEM, AND I ALSO LEARNED THROUGH THE PROCESS THAT DR.

ANDERCHECK AND OUR INFORMATION OFFICE HAS ALSO BEEN ALREADY WORKING ON THIS.

SO I THOUGHT IT'D BE VERY TIMELY TO HAVE A DISCUSSION ABOUT ARTIFICIAL INTELLIGENCE AND WHAT WE'RE DOING IN THE CITY.

SO I'LL TURN IT OVER TO YOU.

THANK YOU SO MUCH.

GOOD AFTERNOON, HONORABLE CHAIR AND MEMBERS OF THE COMMITTEE.

AS YOU MENTIONED, MY NAME IS BRITA ANDERCHECK, AND I SERVE AS THE CHIEF DATA OFFICER.

MR. ZIELINSKI IS UNABLE TO BE HERE TODAY, AND SO I AM JOINED INSTEAD BY OUR CHIEF INFORMATION SECURITY OFFICER, DR.

BRIAN GARDNER, AND OUR GOAL TODAY IS TO PROVIDE AN OVERVIEW OF ARTIFICIAL INTELLIGENCE AND HOW WE'RE CURRENTLY USING IT AT THE CITY OF DALLAS AND HOW WE HOPE TO USE IT IN THE FUTURE. ON SLIDE TWO, YOU CAN SEE OUR PRESENTATION OVERVIEW.

WE'RE GOING TO WALK YOU THROUGH WHAT IS AI AT A HIGH LEVEL.

WE'RE GOING TO TALK ABOUT OUR CURRENT PROJECTS, EXAMPLES FROM OTHER GOVERNMENTS AS WELL AS SOME POTENTIAL PROJECTS THAT WE HAVE UPCOMING, AND THEN OUR KIND OF GOVERNANCE AND POLICY. WHAT IS GOVERNANCE? THE AD THAT IS BEING WORKED ON AROUND AI, THE RISKS AND LIABILITIES ASSOCIATED WITH IT, AS WELL AS THE CITY'S AI PLAN, OUR RECOMMENDATIONS AND OUR NEXT STEPS, AND THERE ARE THREE THINGS THAT WE WANT TO LEAVE YOU WITH TODAY, AND THE FIRST IS THAT QUALITY DATA IS THE FOUNDATIONAL PIECE OF ANY AI

[00:30:03]

ON SLIDE THREE, WE'RE GOING TO TALK BRIEFLY, AND I PROMISE TO NOT GET TOO HIGH LEVEL HERE.

SO AI OR ARTIFICIAL INTELLIGENCE IS THE SCIENCE OF MAKING MACHINES THAT THINK AND LEARN LIKE HUMANS.

THE GOAL IS TO APPROXIMATE OR SIMULATE THE HUMAN BRAIN AND ITS PROCESSES, AND SO AI IS ABLE TO INGEST SO MUCH MORE DATA THAN A HUMAN BRAIN, AND THE GOAL HERE IS FOR AI TO BE ABLE TO DO THINGS LIKE RECOGNIZE PATTERNS, MAKE DECISIONS, MAKE JUDGMENTS, AND PERFORM TASKS LIKE A HUMAN. A NICE KIND OF SHORTHAND THING TO KEEP IN MIND IS THAT ANY TIME YOU'VE GOT A PROCESS OR A STEP THAT CAN BE MOVED FORWARD WITHOUT A HUMAN BEING, BUT WITH A MACHINE THAT IS SORT OF KIND OF THE BASE THRESHOLD FOR THIS IS AI THAT WE ARE TALKING ABOUT.

ON THE NEXT SLIDE, JUST FOR A LITTLE BIT OF NOSTALGIA, I WANTED TO PROVIDE AN EXAMPLE OF HOW THIS WORKS, AND SO MRS. JETSON IS PREPARING THE FAMILY DINNER, AND LET'S PRETEND FOR A SECOND THAT SHE IS MAKING A PIZZA, AND SHE IS SELECTING THIS FROM HER ARTIFICIAL INTELLIGENCE DINNER MAKING MACHINE.

SO SHE'S GOING TO NEED SOME INGREDIENTS.

RIGHT? SO HER PIZZA INGREDIENTS MAY BE SOMETHING LIKE CHEESE AND SAUCE AND DOUGH AND MAYBE PEPPERONI, DEPENDING ON WHAT SHE'S HAVING, AND SO THEN IT'S GOING TO GO THROUGH THE MACHINE, AND THEN THERE'S THIS MOMENT OF CHECK AND VALIDATION WHEN IT COMES OUT.

DOES IT LOOK LIKE A PIZZA OR IS THE SAUCE ON THE BOTTOM? IS SOMETHING WRONG? BUT MRS. JETSON, KIND OF THAT HUMAN IN THE LOOP, IS GOING TO MAKE SURE THAT HAPPENS, OR REPROGRAM THE MACHINE TO MAKE SURE THAT THE OUTPUT LOOKS GOOD.

ON THE NEXT SLIDE IS A MORE TECHNICAL DIAGRAM OF THIS SAME PROCESS, THE INPUT BEING THOSE INGREDIENTS, THE PROCESS BEING THAT MACHINE AND THE OUTPUT BEING THE PIZZA.

TO BRING THIS FROM PIZZA TO AN EXAMPLE, AT THE CITY, WE DID SOMETHING VERY SIMILAR WITH THE RISK OF A BUILDING CATCHING ON FIRE IN THE CITY OF DALLAS, AND WE TRAINED AN AI MODEL TO ASSESS BUILDINGS TO DETERMINE HOW LIKELY THEY WERE TO CATCH ON FIRE AND SO THE DATA THAT WENT IN THAT WAS VETTED BY SMES AND FIRE, IT WAS ANALYZED.

THEN WE PUT IT IN THE MACHINE LEARNING MODEL, AND WE TRAINED THE MODEL UNTIL THE MODEL CORRECTLY PREDICTED PAST FIRES.

ONCE WE KNEW IT WAS WORKING, WE THEN TURNED IT TOWARDS THE FUTURE, AND WE VALIDATED THAT OUTPUT WITH DFR SO THAT THEY COULD LOOK AT THOSE BUILDINGS AND GO, YES, THAT MAKES SENSE, AND THEN WE LOOKED AT THE FIRES THAT OCCURRED THIS YEAR.

SO THAT SAME INPUT PROCESS AND OUTPUT, AND ON THIS SLIDE YOU CAN SEE THAT IT'S REALLY CRITICAL TO HAVE TRANSPARENCY INTO THAT BLACK BOX TO UNDERSTAND WHAT IS OUR METHODOLOGY, WHAT ARE WE DOING.

BECAUSE WE'RE STILL RESPONSIBLE FOR THAT OUTPUT, PARTICULARLY IF WE'RE GOING TO BE HANDING OUT DOLLARS OR RESOURCES BASED ON IT.

ON SLIDE SEVEN JUST BRIEFLY, I WANT TO TALK ABOUT WHAT IS TRADITIONAL AI AND GENERATIVE AI, BECAUSE TRADITIONAL AI HAS BEEN AROUND FOR A WHILE.

IT'S TRIED AND TRUE. IT IS MACHINE LEARNING.

IT IS NATURAL LANGUAGE PROCESSING.

IT IS AUTOMATION, IT IS RULES BASED.

IT IS KIND OF THESE CLASSIC ITERATIONS OF AI.

THE THING ABOUT GENERATIVE AI, WHICH YOU MAY HAVE HEARD OF ABOUT CHATGPT AND THESE PROGRAMS LIKE DALL-E AND OTHER PROGRAMS, IS THEY'RE CREATING NEW CONTENT, AND THAT IS REALLY WHAT MAKES IT DIFFERENT IN THE TRADITIONAL AI.

YOU NEEDED SOMEBODY LIKE ME TO WRITE OUT THE CODE FOR MACHINE LEARNING TO GET THE ANSWER, AND GENERATIVE AI, YOU CAN TYPE IN AND SAY, GIVE ME SQL CODE TO DO THIS, RIGHT? SO IT'S SORT OF DEMOCRATIZING THIS, BUT WITH THE OPENING OF THE POSSIBILITIES, THERE COMES SOME POTENTIAL RISKS ON THIS NEXT SLIDE.

SLIDE EIGHT. YOU CAN JUST SEE WHERE GEN AI SITS IN THE LANDSCAPE OF ARTIFICIAL INTELLIGENCE TECHNIQUES AND TOOLS, AND SO THIS LARGER SPHERE OF ARTIFICIAL INTELLIGENCE, THE THING THAT WE TEND TO BE HEARING A LOT ABOUT IN THE NEWS TODAY, IS SPECIFICALLY GEN AI, BECAUSE IT IS SO NEW, BECAUSE IT GENERATES CONTENT AND IT IS SO FASCINATING, RIGHT? THE ABILITY TO BE ABLE TO TYPE SOMETHING IN AND HAVE SOMETHING PRODUCED BACK FOR YOU.

SO I JUST WANT TO START TALKING ABOUT WHERE THIS IS CURRENTLY BEING EMPLOYED IN THE CITY OF DALLAS, WHERE ARE WE ALREADY USING AI TECHNIQUES? AND THE FIRST IS THE FIRE RISK MODEL THAT I JUST WALKED YOU THROUGH.

RIGHT. THAT MACHINE LEARNING MODEL THAT WE TRAINED.

THE NEXT IS SOME WORK THAT WE DID IN THE FINANCIAL DATA AROUND ANOMALOUS TRANSACTIONS, TO DETECT SOMETHING THAT LOOKED LIKE IT MIGHT NOT BE RIGHT, AND NEEDED A HUMAN TO REVIEW IT.

WE ALSO USE IT REGULARLY IN THESE WEBEX MEETINGS TO PROVIDE LANGUAGE TRANSLATION.

WE'VE ALSO USED IT IN THE PTOLEMY TOOL, WHICH CODE ENFORCEMENT AND COMMUNITY PROSECUTION USED IN THEIR UNDERLYING MODELS TO HELP UNDERSTAND WHICH BUILDINGS ARE MORE LIKELY TO HAVE VIOLATIONS.

IT'S ALSO WAS USED BY POLICE STRATEGIES AND THE USE OF FORCE ANALYSIS THAT DPD DID, AND ALSO PUBLIC WORKS DID A PILOT WITH DIGITAL TWINS.

THEY'RE ALSO CURRENTLY DOING A PILOT WITH CITY ROVER.

[00:35:03]

SO WHAT WE'RE SEEING IN GOVERNMENTAL OPERATIONS IS SOUND SENSORS ON LIGHT POLES.

WHAT DOES THAT MEAN? IT MEANS THESE LIGHT POLES ARE GETTING INGESTING, WHAT IS THE IF THERE'S SHOT DETECTION DISPATCH TO POLICE AND KEEPING TREND OF THE DATA SO THAT WE KNOW WHERE THOSE AREAS ARE.

GRAFFITI ON STREET CAMS COUPLED WITH GIS MAPPING AUTOMATICALLY PUT IN A WORK ORDER TO FIX AND REPAIR DESTRUCTION.

THE BOT CAN FOR HR TASKS.

THE BOT CAN SCREEN RESUMES, SCHEDULING INTERVIEWS, WRITE JOB DESCRIPTIONS, AND CREATE MINI-ALEXAS USING ITS OWN FILES.

FOR BOSTON, THEY'RE USING IT AS TO ASSIST IN THE WRITING OF RFPS, EXPEDITING THAT PROCESS, AS WELL AS IMPROVING THE REQUIREMENTS THAT GO INTO THE RFPS. THE CALIFORNIA DEPARTMENT OF TRANSPORTATION IS PROPOSING GENERATIVE AI TOOLS TO HELP CALIFORNIA REDUCE TRAFFIC AND MAKE ROADS SAFER TO TRAVEL.

THE NEW YORK CITY FIRE DEPARTMENT IS TESTING AI TO HELP EMERGENCY VEHICLES AVOID TRAFFIC AND OTHER ROADBLOCKS, AND LASTLY, THE US GOVERNMENT IS USING IT TO LOOK AT THE FOIA REQUESTS, FINDING THE DOCUMENTS THAT ARE IN THOSE REQUESTS, REDUCING THAT TIME.

SLIDE 11.

THERE'S ONLY ROUGHLY 2% OF CITIES THAT ARE ACTIVELY USING AI.

THERE'S A LACK OF TECHNICAL EXPERTISE, BUDGETARY CONSTRAINTS, ETHICAL CONSIDERATIONS LIKE SECURITY, PRIVACY AND TRANSPARENCY, AND SOME BARRIERS THAT AI HAS. SIGNIFICANT INFRASTRUCTURE IS REQUIRED TO DOING AI.

THAT MEANS IT'S DEPENDENT ON THE PROJECTS THAT ARE COMING.

INFRASTRUCTURE NEEDS WILL DEPEND ON THE SCOPE AND THE AMOUNT OF THE QUALITY OF THE DATA FOR THE SOLUTION.

SLIDE 12.

POTENTIAL AI PROJECTS THAT THE CITY IS CURRENTLY LOOKING AT: EMERGENCY RESPONSE DATA FOR KEYWORDS.

WHAT DOES THAT MEAN? PUBLIC FACING USE CASE OF CHATBOTS OR OTHER STAFF ASSISTED GENERATED FUNCTIONS TO HELP ANSWER QUESTIONS AROUND ZONING CODE.

PUBLIC STRUGGLES WITH TODAY.

INTERFACING PLAN TO REVIEW FUNCTIONS THAT WILL DO INTERNAL TRIAGE REVIEW OF SUBMITTED PLANS AND PROVIDE OUTPUT TO STAFF WHERE IT'S MANUALLY DONE TODAY 311 CUSTOMER FACING BUILDING OUT A NEW RESIDENT EXPERIENCE FOR REPORTING THREE ONE ISSUES AND REDUCING THE TIME THAT THE CITY RESPONDS.

CAMERA INFRASTRUCTURE.

THIS IS A BIG ONE.

TALKING TAKING THE DATA FEEDS THAT ALL OF THE FEEDS FROM THE CAMERAS THE CITY CURRENTLY IS USING, AND BEING ABLE TO PUT AI TO IMPROVE INVESTIGATION AND IDENTIFY THE NEEDS FOR THAT INFORMATION, AND LASTLY, PROCUREMENT PROCESS, IMPROVING PROCUREMENT PROCESSES AND INTERNAL PERMIT APPLICATIONS.

ON SLIDE 13, YOU'RE GOING TO SEE AN AI GENERATED SUPERVILLAIN THAT I GENERATED USING AI FOR YOU TODAY, AND THE PURPOSE OF THIS IS TWOFOLD. ONE, THIS IDEA THAT WE HAVE THESE SENTIENT AI BE CREATURES FROM SCI-FI MOVIES THAT ARE COMING TO ATTACK US, THIS IS NOT REAL, AND I WANTED TO MAKE SURE THAT YOU KNEW THAT.

HOWEVER, THERE ARE A LOT OF VERY REAL CONCERNS AROUND AI AND WHAT WE NEED TO DO TO DO IT SAFELY AND ONE OF THE MOST IMPORTANT THINGS WE NEED TO DO IS KEEP A HUMAN IN THE LOOP.

ON THE NEXT SLIDE, THERE IS A CLIP FROM THE MOVIE THE HUNT FOR RED OCTOBER.

THERE IS THIS MOMENT WHERE THEY ARE LOOKING FOR A SUBMARINE AND THEY'VE GOT A $40 MILLION COMPUTER, AND IT'S SAYING, THIS IS NOT THE ENEMY SUB WE ARE LOOKING FOR, BUT THE SEAMAN JONES, WHO HAS A LOT OF EXPERIENCE AND EXPERTISE, SAYS, NO, I REALLY THINK THAT'S IT.

RIGHT, AND SO FORTUNATELY, HIS CAPTAIN SAYS, RELAX, JONESY, YOU SOLD ME.

SO NO MATTER WHAT WE TECHNOLOGY, WE INVEST IN WHAT WE'RE DEPLOYING.

HOW DO WE KEEP A HUMAN IN THE LOOP? AN EXPERT WATCHING THIS, PARTICULARLY AS WE'RE DEPLOYING IMPORTANT THINGS AND SO ON THIS NEXT SLIDE, TO SUCCESSFULLY IMPLEMENT AI AND TO AVOID THESE ISSUES, WE NEED A CLEAR ROADMAP, A CLEAR PATHWAY, AND THAT STARTS WITH GOVERNANCE.

GOVERNANCE CREATES DIRECTION, CLARITY AND A SAFE PATH FORWARD, AND SO WHAT DO WE MEAN BY GOVERNANCE ON SLIDE 16.

ALL THIS MEANS IS SETTING FOUNDATIONAL GUIDANCE AND STANDARDS.

THIS IS LIKE THE ROAD SIGNS THAT TELL YOU HOW TO SAFELY NAVIGATE THE ROAD THAT YOU'RE ON, AND SO DATA GOVERNANCE IS AI GOVERNANCE BECAUSE QUALITY DATA IS AT THE CORE OF EVERYTHING THAT WE'RE GOING TO DO WITH AI.

ON SLIDE 17, SLIDE 17.

SO AS OF 2023, THE EXECUTIVE BRANCH RELEASED AN ORDER TO LOOK AT SAFE, SECURE AND TRUSTWORTHY DEVELOPMENT AND USE OF ARTIFICIAL INTELLIGENCE.

THE KEY POINTS ARE EMPHASIZE THE NEED TO GOVERN AI DEVELOPMENT AND USE RESPONSIBLY.

[00:40:06]

THE URGENCY AS AI IS RAPIDLY BEING DEPLOYED, IT LEADS TO ENSURE AI IS SAFE AND BENEFICIAL.

DEPLOYMENT AND THE PRINCIPLE TO ESTABLISH EIGHT GUIDING PRINCIPLES AND PRIORITIZE FOR AI IN THE DEVELOPMENT AND USE.

RECENTLY GOVERNOR ABBOTT SIGNED THE HOUSE BILL 2060, WHICH ALSO TARGETED STATE AGENCIES IN ITS USE AND GOVERNANCE OF AI.

SLIDE 18.

THE CITY HAS GATHERED WHAT WE'RE CALLING THE TAG TEAM.

THIS IS REALLY GEARED AT LOOKING AT PROVIDING A MULTIFACETED APPROACH TO BUILDING AND UPDATING.

OUR CURRENT ADMINISTRATIVE DIRECTIVES FOR THE DEPARTMENTS, PROVIDE A DIVERSE TRAINING PROGRAM WITH REPRESENTATIVES FROM ALL DATA INTEGRITY SPECIALISTS.

ENSURE INDIVIDUAL DEPARTMENTS, PROGRAMS AND PAGES FOLLOW THE STANDARDS SET FORTH, AND LASTLY, PROVIDE A UNIFIED MESSAGE TO COD, CITY OF DALLAS STAFF TO HELP GROW THE DATA CULTURE.

SLIDE 19 PLEASE.

THE CITY HAS ALREADY SEVERAL DIRECTIVES ON THIS SLIDE THAT ARE TARGETED FOR THE USE AND ADOPTION OF TECHNOLOGY.

THAT DOESN'T NECESSARILY MEAN IT'S TARGETED SPECIFICALLY AT AI, BUT DO THE TECH AS A TECHNOLOGY AS A WHOLE.

WE FREQUENTLY LOOK TO UPDATE THOSE DIRECTIVES AND STANDARDS, AS WELL AS INFORM EMPLOYEES, CONTRACTORS, AND OTHERS THE SUBJECTS TO FOLLOW THOSE RULES.

THESE STANDARDS WERE ALL IN PLACE PRIOR TO THIS SITUATION, THE NEW TECHNOLOGY OF AI AND GENERATIVE AI BEING ADOPTED.

SLIDE 20, PLEASE.

I THINK WE LOST THE SLIDES.

WE DID. YOU CAN JUST TALK THROUGH IT.

OKAY. OKAY.

WHAT THAT MEANS FOR THE TAG TEAM.

AI ETHICS TRAINING IS UNDERWAY.

THE INNOVATION LAB.

WE ARE DOING THINGS LIKE HACKATHON, ASSISTING THE DEPARTMENTS IN THOSE CHALLENGES AND UNDERSTANDING THE CHALLENGES AND THE RISKS WITH AI, AND LASTLY, PUTTING THAT ADMINISTRATIVE TOGETHER, AN ADMINISTRATIVE DIRECTIVE TOGETHER.

WHEN WE GET BACK TO SLIDE 21, I'LL JUST HIGHLIGHT SOME OF THE RISKS AND LIABILITIES.

THE BOTTOM LINE IS THIS JUNK DATA IN JUNK ANALYSIS OUT RIGHT.

WE NEED TO HAVE GOOD QUALITY DATA.

WE NEED TO PUT IT THROUGH GOOD PROCESSES THAT WE UNDERSTAND.

THAT'S REALLY IMPORTANT.

SOME OF THE RISKS INVOLVE MALICIOUS ACTORS.

OTHER RISKS INVOLVE BIAS.

THERE ARE A COUPLE OF HIGH PROFILE LAWSUITS, ONE WITH RITE AID WHERE WE HAD FACIAL RECOGNITION BIAS, AND THEY DETERMINED THAT THEY WERE IDENTIFYING PEOPLE OF COLOR MORE FREQUENTLY THAN OTHERS LOOKING AT SHOPLIFTING.

THE NEW YORK TIMES LAWSUIT IS GOING AFTER OPENAI SAYING THAT YOU'RE NOT JUST REFERENCING OUR MATERIAL, YOU ARE STRAIGHT UP STEALING IT AND THAT IT IS A COPYRIGHT INFRINGEMENT.

SO I THINK ONE OF THE THINGS THAT WE NEED TO REMEMBER WHENEVER WE CHOOSE APPROPRIATE USE CASES FOR AI IS WE ARE STILL RESPONSIBLE FOR THE OUTPUT OF THE AI TOOL OR TECHNIQUE, AND PARTICULARLY WHEN WE ARE DISTRIBUTING DOLLARS OR RESOURCES, WE NEED TO BE MINDFUL OF THAT AND KEEP THE HUMAN IN THE LOOP AND PICK PLACES WHERE IT MAKES SENSE AND SO WHEN WE GET TO SLIDE 22, YOU'RE GOING TO SEE SOME RECOMMENDATIONS TO HELP US COUNTER THESE KNOWN RISKS THAT WE KNOW ARE OUT THERE.

THE FIRST IS KEEPING THE HUMAN IN THE LOOP, RIGHT.

KEEPING A HUMAN BEING WITH EYES ON IT.

THE SECOND IS LEANING MORE TRADITIONAL VERSUS GENERATIVE AI MODELS, PARTICULARLY AS WE GET OUR PROGRAM STARTED.

THIS STUFF IS TRIED AND TRUE.

IT'S BEEN USED FOR A LONG TIME.

IT HAS A VERY HIGH SUCCESS RATE.

WE STILL WANT TO BE EXPERIMENTAL AND DO THE NEW GENERATIVE AI STUFF, BUT IT'S MUCH MORE OF AN UNCHARTED TERRITORY.

WE NEED TO HAVE TRANSPARENCY OF OUR METHODS.

WE NEED TO BE CLEAR ABOUT WHAT WE'RE DOING.

WE NEED TO HAVE FREQUENT VALIDATION OF OUR OUTCOMES.

IS THIS STILL SEEM TRUE TO OUR SUBJECT MATTER EXPERTS? WE WANT TO USE ONLY OUR HIGHEST QUALITY DATA FOR MODELING LIKE THIS.

WE WANT TO HAVE AN ENTERPRISE APPROACH, SO WE DON'T WANT PEOPLE OFF JUST DOING WHATEVER.

WE WANT TO HAVE AN ENTERPRISE APPROACH AND A SYSTEMATIC APPROACH TO THIS, AND WE WANT TO PICK APPROPRIATE USE CASES.

I'M GOING TO WALK YOU THROUGH THE PLAN, WHICH STARTS ON SLIDE 23.

IF YOU HAVE THE ABILITY TO SEE THE SLIDES, WHICH SOME SCREENS HAVE IT AND SOME DON'T.

SO WE NEED TO HAVE GOVERNANCE AND BEST PRACTICES WE NEED TO HAVE WE'RE GOING TO TALK ABOUT OUR INFRASTRUCTURE AND THE PROJECTS THAT WE HAVE COMING AND OUR EDUCATION AND PREPARATION. THE NEXT SLIDE TALKS ABOUT GOVERNANCE AND BEST PRACTICES.

WHAT WE WANT YOU TO KNOW IS THAT WE HAVE GUIDANCE IN PLACE NOW.

WE HAVE A LOT OF ADS AND POLICY WHICH COVER HOW WE SHOULD BE USING THIS INFORMATION.

[00:45:01]

WE'RE BUILDING OUR TRUST ALLIANCE GROUP, WHICH IS MULTI-DEPARTMENTAL, AND OUR AI GOVERNANCE PROGRAM, AND WE WANT TO BRING AN ENTERPRISE APPROACH TO THIS.

ON SLIDE 25, WE NEED TO TALK ABOUT ITS INFRASTRUCTURE TO RUN MODELS OF THIS SIZE WITH LOTS OF DATA, A LOT OF THERE'S MILLIONS AND MILLIONS AND MILLIONS OF DATA POINTS, AND THEN WE HAVE THAT LIST OF POTENTIAL PROJECTS THAT WE WENT THROUGH.

THESE ARE THE ONES THAT WE HAVE OUR EYES ON NOW TO FIGURE OUT IF WE THINK THAT WE HAVE SOME APPROPRIATE USE CASES THERE WHERE WE HAVE SOME POTENTIAL, AND THEN ON THIS LAST SLIDE, 26 EDUCATION AND PREPARATION, WE HAVE TO INCREASE DATA LITERACY AND DATA GOVERNANCE.

WE HAVE TO DOCUMENT ANY PROCESSES THAT WE HAVE THAT ARE UNDOCUMENTED.

WE CAN'T SET AI LOOSE IN AN ENVIRONMENT WHERE WE DON'T HAVE A PROCESS DOCUMENT, AND WE HAVE BAD DATA BECAUSE WE'RE NOT GOING TO GET ANYTHING USEFUL OUT OF THAT.

SO THAT'S A REALLY IMPORTANT FOUNDATIONAL PIECE WE NEED TO DO AND THEN WE NEED TO HAVE EDUCATION AND TRAINING, BECAUSE AI IS CERTAINLY AN INNOVATION THAT'S GOING TO CHANGE THE WAY WE DO BUSINESS, MUCH LIKE THE PERSONAL COMPUTER WAS, AND SO WE HAVE TO LEARN TO EMBRACE IT AND LIVE WITH IT AND HARNESS ITS POWER.

SO LASTLY, I WANTED TO EMPHASIZE THE FOUNDATIONS THAT WE REALLY NEED TO CONSIDER FOR AI FIRST GOVERNANCE IN PLACE.

WE HAVE THE POLICIES AND THE GUIDELINES.

ALL TECHNOLOGY CONTINUES--AS TECHNOLOGY CONTINUES TO EVOLVE, ARE WE CONSIDERING THE PRIVACY IMPACT TO RESIDENTS? ARE WE PUTTING THE PROPER SECURITY IN PLACE FROM A CYBERSECURITY PERSPECTIVE? ARE WE USING IT IN AN ETHICAL MANNER WHICH ALLOWS IT GREATLY DRIVEN BY THE QUALITY OF THE DATA? A LOT OF THESE GUIDELINES ARE ALREADY BEING FRAMED BY EXECUTIVE ORDER HB 2060, AND NUMEROUS OTHER POLICIES AND MUNICIPALITIES HAVE ALREADY PUBLISHED.

THANK YOU. THANK YOU BOTH FOR THAT.

THAT WAS A GREAT PRESENTATION.

I WANTED TO JUST GO I'LL KICK THIS OFF, AND I THINK WHAT YOU SAID MULTIPLE TIMES REALLY RESONATES THAT THIS IS NOT NECESSARILY AI IS NOT SOMETHING THAT'S NECESSARILY GOING TO REPLACE PEOPLE, BUT IT COULD MAKE US A LOT MORE EFFICIENT AS A CITY, AND YOU STILL NEED THAT HUMAN TOUCH THERE TO AS A SANITY CHECK AND THE HUNT FOR RED OCTOBER EXAMPLE IS A GOOD ONE.

SLIDE 26, YOU MENTIONED THAT SORT OF LIKE YOUR PLAN AND STEPS.

DO WE HAVE A TIMELINE FOR GETTING ALL OF THE ADMINISTRATIVE DIRECTIVES IN PLACE AND THE SECURITY STOOD UP? SURE. GREAT QUESTION. THANK YOU SIR.

SO A LOT OF THIS IS DONE.

SO WE HAVE ALREADY ISSUED A KIND OF ONE PAGER FACT SHEET TO STAFF, WHICH PULLS INFORMATION FROM PREVIOUS ADS AND SAYS, BY THE WAY, THIS COVERS AI, AND SO THESE ARE THE THINGS YOU NEED TO KNOW.

WE ARE HOPING WE'VE GOT THE FIRST DRAFT UNDERWAY OF THE AI AD.

WE HOPE TO HAVE IT OUT IN THE NEXT SEVERAL MONTHS, BUT WE'RE NOT SURE EXACTLY WHAT THAT LOOKS LIKE YET AS IT'S BEING WORKED THROUGH THE PROPER CHANNELS.

WE'VE STARTED THE TRAINING, SO A LOT OF THIS IS SORT OF ONGOING AS OPPOSED TO HAVING FINISHING DATES.

SO OUR AD ON AI SPECIFICALLY, WHICH IS REALLY THAT BIG OUTSTANDING ITEM HOPEFULLY SUMMER DEPENDING ON TIMELINE, BUT AGAIN, WE WERE PRETTY CONFIDENT IN DR.

BRIAN IS THE ONE WHO DID IT SO HE CAN SPEAK TO IT IF YOU'RE INTERESTED IN THIS, BUT THAT WE'VE GOT MOST OF THE DETAILS COVERED IN TERMS OF WHAT EMPLOYEES SHOULD AND SHOULDN'T DO IN OUR OTHER INFORMATION SECURITY ADS.

OKAY, DOES THAT ANSWER YOUR QUESTION, SIR? IT DID. YES, AND NEXT IS ON SLIDE.

I SEE. OKAY. I'M LOOKING AT SLIDE NUMBER TEN.

JUST A ONE QUESTION ABOUT THIS ONE.

YOU MENTIONED CALIFORNIA TRAFFIC REDUCTION.

CAN YOU BE A LITTLE MORE SPECIFIC IN HOW THAT DO YOU KNOW WHAT THAT IS, A LITTLE BIT MORE THAN JUST TRAFFIC REDUCTION.

SO THE GOVERNOR HAS REACHED OUT TO A NUMBER OF COMPANIES IN CALIFORNIA, BASICALLY CHALLENGING THEM TO SAY, I'D LIKE YOU TO LOOK AT HOW WE'RE GOING TO REDUCE TRAFFIC USING AI MODELS.

HE HAS KIND OF PUT OUT THIS.

LET'S SEE WHAT WE CAN COME UP WITH, SORT OF CHALLENGE TO A LOT OF THE COMPANIES IN THE STATE AND THROUGHOUT THE COUNTRY TO SEE WHAT THEY CAN DO.

SO I THINK WHAT THEY'RE LOOKING AT IS SORT OF TRAFFIC SIMULATIONS, VOLUME MODELING TO TRY TO SEE WHAT THEY CAN DO.

SO I DON'T HAVE ANY MORE SPECIFICS THAN THAT, BUT THEY'RE AT THE VERY BEGINNING, AND IT'LL BE REALLY INTERESTING TO SEE WHAT THEY COME UP WITH, BUT CURRENTLY THEY'RE JUST SAYING, DO WE HAVE ANY IDEAS, GUYS, WE NEED SOME HELP.

IS THERE DID THEY FUND THAT CHALLENGE OR IS IT JUST A UNFUNDED I WILL HAVE TO GET BACK TO YOU ON THAT.

OKAY. SLIDE 12 AND I'LL WRAP MY QUESTIONS UP ON THIS SLIDE.

HE MENTIONED A FEW OF OUR POTENTIAL AI PROJECTS IN THE CITY.

I'D LIKE TO GET CLARIFICATION ON.

MAYBE AN EXAMPLE WOULD BE GREAT OF HOW THIS WOULD WORK ON THE FIRST BULLET, THE FOURTH AND THE SIXTH ONE.

EMERGENCY RESPONSE DATA FOR KEYWORDS.

IT'S A LITTLE UNCLEAR TO ME.

[00:50:03]

SORRY. ONE, FOUR AND SIX ARE THE BULLETS YOU WANT, RIGHT, SIR? YEAH. THAT'S RIGHT. OKAY, WE'LL START WITH ONE.

SO ONE OF THE THINGS THAT WE HAVE BEEN DOING IS LOOKING THROUGH ESSENTIALLY CAD DATA, RMS DATA, LOOKING FOR SPECIFIC KEYWORDS THAT CAN HELP LAW ENFORCEMENT OFFICERS IDENTIFY VICTIMS OF DIFFERENT CRIMES, AND SO ESSENTIALLY, IF THEY'RE NOT AWARE THAT POTENTIALLY THIS PERSON IS A VICTIM OF PERHAPS HUMAN TRAFFICKING, THEN THOSE SORT OF KEYWORD ANALYSIS THAT TEXT MINING COULD HELP BRING THAT CASE TO THEIR AWARENESS.

SO WE WERE WORKING ON A PROJECT POTENTIALLY WITH THEM ON THAT FRONT.

DOES THAT IS THAT A HELPFUL EXAMPLE ON NUMBER FOUR? ONE OF THE THINGS THAT HAS BEEN TALKED ABOUT A LOT IS HOW DO WE GET AN AUTOMATED INITIAL PERMIT APPLICATION REVIEW? AND SO ONE OF THE THINGS THAT WE HAVE BEEN WORKING ON HERE IS HOW DO WE EVEN ASSEMBLE ALL OF THAT DATA INTO ONE PLACE? SO IF YOU'RE GOING TO MAKE A CHANGE TO YOUR HOUSE OR SEEK A PERMIT, THE FIRST THING YOU NEED TO KNOW IS WHERE ARE YOU GOING TO DO IT? YOU MAY BE COVERED BY ZONE OR CODE, AND SO WHAT WE'RE DOING IS WE'RE BRINGING ALL THAT DATA TOGETHER IN ONE DIGITAL PLACE SO THAT WE CAN START TO ANSWER THAT QUESTION.

SO THAT'S KIND OF PIECE ONE OF THAT.

DO YOU WANT TO TAKE PIECE TWO OR DO YOU WANT CAMERA INFRASTRUCTURE? I'LL TAKE CAMERA. SO BEFORE I FINISH THAT THOUGHT THEN.

SO ESSENTIALLY WHAT THEY'RE DOING IS WE'RE TRYING TO GET THE DATA IN ONE PLACE SO THAT IF YOU IF YOU HAPPEN TO KNOW THAT AT ONE, TWO, THREE MAIN STREET, YOU COULDN'T YOU HAD TO HAVE A SETBACK OF 60 FEET AND THE PLANS YOU TURNED IN ONLY SHOW A SETBACK OF 50 FEET.

HOW DO WE SAY, BY THE WAY, THAT'S A DISQUALIFICATION.

DON'T EVEN SUBMIT THIS FOR REVIEW BECAUSE YOU HAVE AN AUTOMATIC NO.

SO THAT'S THE KIND OF THING THAT WE'RE WORKING ON BUILDING OUT.

THAT WOULD BE AN EXAMPLE, BUT WE'RE VERY NASCENT IN THAT, AND THE BIG CHALLENGE THERE IS, OF COURSE, THE VOLUME OF DATA ACROSS ALL THE PDS.

SO THAT'S WHAT WE'RE WORKING ON COMPILING.

SO I HOPE THAT MAKES SENSE, AND I'LL HAND IT OVER TO DR.

BRIAN FOR CAMERA INFRASTRUCTURE.

SURE. THANK YOU. SO AS FAR AS THE CAMERA INFRASTRUCTURE, WHAT WE HAVE BEGUN TO DO IS BUILD OUT A CAMERA GOVERNANCE TEAM THAT REALLY LOOKS AT THE CAMERAS IN THE CITY HOLISTICALLY. WE HAVE CAMERAS IN PD, WE HAVE CAMERAS IN CODE, WE HAVE AXON CAMERAS AND REALLY GETTING GOVERNANCE AND HANDLE AROUND ALL OF THE CAMERAS SO THAT WE CAN CENTRALIZE THAT INTO ONE PLACE AND THEN BE ABLE TO FEED ALL OF THAT.

WELL, TO DR.

BRITA'S POINT, AS YOU BEGIN TO DO THAT, YOU BEGIN TO HAVE MORE AND MORE DATA THAT YOU'RE GOING TO HAVE TO SIFT THROUGH AND IS HUMANLY IMPOSSIBLE TO LOOK AT EVERY CAMERA FEED AND BE ABLE TO COORDINATE AND COLLABORATE THINGS WITHIN EACH CAMERA FEED.

THAT MAY BE PERTINENT TO ONE INVESTIGATION THAT A DETECTIVE DID NOT KNOW ON THE OTHER SIDE, AND SO REALLY PUTTING THAT TOGETHER, AND WE'RE BEGINNING TO DO THAT WITH PROJECTS LIKE THE FUSE PROJECT AND OTHERS, YOU WOULD THINK OUR CAMERAS AT SOME POINT IN THE FUTURE WOULD BE SMART ENOUGH TO IDENTIFY, YOU KNOW PEOPLE WHO ARE WANTED OR WHAT HAVE YOU.

I MEAN, THERE'S PRIVACY ISSUES GALORE WITH THAT, BUT I FORESEE THAT AS THE FUTURE, AND I CAN'T IMAGINE US WANTING TO WAIT UNTIL THE WHOLE CORPORATE WORLD IS TAKING ADVANTAGE OF THAT BEFORE WE JUMP ON IT AS A CITY.

SO I'M GLAD YOU GUYS ARE LOOKING AT THE CAMERAS.

THAT ANGLE AS WELL.

VERY INTERESTING TOPIC, COLLEAGUES.

YOU GOT ANY QUESTIONS ON THIS? YEAH, I DON'T HAVE ANY QUESTIONS, BUT I DO WANT TO SAY THANK YOU FOR THE PRESENTATION.

THIS IS THE FUTURE, AS YOU JUST SAID, AND WE NEED TO LEARN TO EMBRACE IT.

I'M ALREADY USING GENERATIVE AI FOR MY LAW PRACTICE AND ON A PERSONAL LEVEL AS WELL.

SO WITH THE RIGHT GUARDRAILS IN PLACE, I THINK WE DO DEFINITELY NEED TO BE MOVING FORWARD AND EXPLORING DIFFERENT OPTIONS.

SO THAT'S ALL I WANTED TO SAY.

THANK YOU. THANK YOU.

ANYBODY ELSE? IS THERE ANYTHING YOU NEED FROM US? ANY GUIDANCE THAT WOULD BE HELPFUL? I MEAN, IT SEEMS LIKE YOU'VE GOT.

SOFT SUPPORT HERE FOR WHAT YOU'RE DOING.

SO STRONG SUPPORT FOR ME AT LEAST.

WE APPRECIATE THE SUPPORT.

SO WE'RE CONTINUING TO DEVELOP THAT SORT OF APPROPRIATE USE CASE LIST, AND IF THERE ARE THINGS WE ARE HAPPY TO LOOK AT THE VIABILITY, ALL THAT STUFF NEEDS TO BE ASSESSED. WE'RE TRYING TO START INTENTIONALLY AND IN PLACES WHERE WE THINK WE CAN HAVE A BIG IMPACT.

WELL, YOU MENTIONED LATE SUMMER, I THINK AS, AS GETTING THROUGH SOME OF THE OTHER HURDLES YOU'RE LOOKING AT, LET'S GET YOU BACK ON THE AGENDA.

IF YOU COULD GET WITH MR. IRELAND FOR MAYBE EARLY FALL.

OKAY. THANK YOU.

ALL RIGHT, COLLEAGUES, NEXT UP ON THE AGENDA IS A BRIEFING WHICH HAS BEEN REQUESTED BY A COUPLE OF COLLEAGUES, ONE OF WHICH IS HERE TODAY ON THIS COMMITTEE, AND THE OTHER IS, I DON'T BELIEVE WITH US TODAY, AND IT IS ON OUR PROCUREMENT, SOLICITATION AND EVALUATION PROCESS, JUST HOW THIS WORKS.

OVERVIEW AND OPPORTUNITY FOR QUESTIONS, AND WHILE YOU'RE GETTING SET UP DID YOU.

SO THE ONLY BRIEFINGS WE'RE NOT GOING TO HAVE QUESTIONS ON BRIEFING MEMOS.

SORRY, AND WELL, WE'LL HAVE THAT ONE STILL.

YOU SAID M AS IN MIKE AND N AS IN NANCY ARE THE TWO.

[00:55:06]

OKAY. GO AHEAD, TAKE IT FROM HERE.

GOOD AFTERNOON AND THANK YOU FOR THE OPPORTUNITY TO SHARE SOME INFORMATION FROM THE OFFICE OF PROCUREMENT SERVICES REGARDING OUR SOLICITATION AND EVALUATION PROCESS.

I AM DANIELLE THOMPSON, THE DIRECTOR OF THE OFFICE OF PROCUREMENT SERVICES, AND I AM JOINED BY PROCUREMENT MANAGER KIMBERLY FRANKLIN.

SO OUR PRESENTATION, THE OVERVIEW ON THE NEXT SLIDE.

TODAY WE WILL COVER THE BACKGROUND AND HISTORY OF THE REQUEST OF EVALUATION PROCESS IN OUR SOLICITATION.

THE PURPOSE, WHICH IS TO PROVIDE MORE TRANSPARENCY AND SOLICIT QUESTIONS FOR CLARITY ON THE EVALUATION PROCESS.

WE WILL OUTLINE BRIEFLY THE PROCUREMENT PROCESS AS IT STANDS.

OUR SCORING EVALUATION CRITERIA AND ANSWER QUESTIONS.

SOME BACKGROUND AND HISTORY FOR THIS PRESENTATION: THE OFFICE OF PROCUREMENT SERVICES ADMINISTERS SOLICITATIONS AND THE EVALUATION PROCESS TO CONTRACT AWARD FOR ALL GOODS, SERVICES AND TECHNICAL PROCUREMENTS.

THIS IS NOT FOR CONSTRUCTION, ARCHITECTURAL ENGINEERING, CIVIL WORKS AND OR BUILDING CONSTRUCTION FOR BUILDING FACILITIES. AGAIN, THE PURPOSE OF THIS PRESENTATION IS TO PROVIDE A PROCESS OVERVIEW FOR ACTIVE SOLICITATIONS AND THE EVALUATION CRITERIA USED TO SCORE BIDS AND PROPOSALS.

THANK YOU, DIRECTOR THOMPSON.

MY NAME IS KIM FRANKLIN, PROCUREMENT MANAGER WITH THE OFFICE OF PROCUREMENT SERVICES, AND ON THIS SLIDE, IT OUTLINES OUR STANDARD FORMAL PROCUREMENT PROCESS FOR GOODS AND SERVICES.

IT BEGINS WITH THE INTAKE STAGE, AND THAT CONSISTS OF APPROVED SPECIFICATIONS AND A TIMELINE.

THIS STAGE IS NORMALLY 15 DAYS FOLLOWED BY THE SOLICITATION PROCESS, AND THE SOLICITATION PROCESS INCLUDES THE ADVERTISEMENT OF THE SOLICITATION, THE SOLICITATION MEETING SITE VISITS, THE SOLICITATION SUBMISSION AND THE EVALUATION STAGE AND THE SOLICITATION.

THE ACTUAL SOLICITATION STAGE IS NORMALLY 30 TO 45 DAYS.

LASTLY, WE HAVE THE AWARD STAGE.

NOW. THE AWARD STAGE INCLUDES NEGOTIATIONS.

IT ALSO INCLUDES THE OFFICE OF RISK MANAGEMENT, ENSURING THAT THE RECOMMENDED OR AWARDED VENDOR MEETS THE INSURANCE REQUIREMENTS.

ALSO, WE MUST HAVE A VENDOR SIGNED CONTRACT FOR THE AWARD STAGE, SO IT ALSO INCLUDES THE CITY ATTORNEY'S OFFICE.

LASTLY, ONCE COUNCIL APPROVES, IT INCLUDES THE CITY SECRETARY OFFICE WITH EXECUTING AND GETTING THAT CONTRACT AWARDED, AND THEN THE FINAL STAGE.

THE END OF THIS SOLICITATION PROCESS IS NORMALLY 65 DAYS.

NEXT SLIDE. OKAY LISTED HERE, THESE ARE OPS SOLICITATION TYPES FOR GOODS AND SERVICES.

FIRST WE HAVE HERE OUTLINED IS A REQUEST FOR BID.

THIS IS FOR GOODS AND SERVICES.

IT'S NORMALLY OR IT IS AWARDED TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER.

THIS SOLICITATION TYPE DOES NOT ALLOW FOR CONTRACT NEGOTIATIONS.

NEXT WE HAVE REQUESTS FOR QUALIFICATIONS AND REQUESTS FOR QUALIFICATIONS IS SOLICITED TO OBTAIN A VENDOR THAT MEETS THE QUALIFICATIONS AND HAS THE CAPABILITIES TO PERFORM THE ADVERTISED SCOPE OF WORK, AND THERE IS NO COST CONSIDERATION FOR THIS SOLICITATION TYPE.

THEN, WITH THE REQUEST FOR COMPETITIVE SEALED PROPOSALS RFCSP IT'S ALSO PUBLICLY ADVERTISED TO OBTAIN A COMPETITIVE SEALED PROPOSAL TO BE EVALUATED BASED ON THE EVALUATION CRITERIA OUTLINED IN THE SCOPE OF WORK, WHICH EXCEEDS BEYOND COST, AND THEN LASTLY, HERE WE HAVE THE REQUEST FOR PROPOSALS WITH AN RFP.

THEY ARE SOLICITED TO OBTAIN PROPOSALS FOR EVALUATION CRITERIA.

I MEAN SORRY ABOUT THAT.

SO FOR CONSULTING SERVICES REVENUE AND OTHER SIMILAR CONTRACTS, THIS ONE IT ALSO GOES BEYOND COST AS WELL.

NEXT SLIDE. OKAY.

RESPONSIVENESS AND RESPONSIBILITY.

BOTH RESPONSIVENESS AND RESPONSIBILITY.

THEY ARE NOT INCLUDED IN THE EVALUATION CRITERIA.

HOWEVER, IT IS REQUIRED TO BE CONSIDERED AS A RECOMMENDED VENDOR FOR ALL SOLICITATIONS.

RESPONSIBILITY IS THE TECHNICAL ASPECT, MEANING A VENDOR IS RESPONSIBLE IF THEY HAVE THE CAPACITY, FINANCIALLY AND TECHNICALLY TO PERFORM THE SERVICES REQUIRED BY THE CONTRACT.

[01:00:04]

SO THIS MEANS THAT THE RECOMMENDED VENDOR.

DID SUBMIT AND THEIR SUBMISSION CONTAINS ALL OF THE REQUIRED DOCUMENTATIONS AND FORMS REQUIRED BY THE CITY, AND WE ALSO HAVE LISTED HERE FACTORS THAT YOU NORMALLY DEEM VENDORS TO BE NON-RESPONSIVE AND NON-RESPONSIBLE.

NEXT SLIDE PLEASE, AND THE EVALUATION STAGE.

SO THE EVALUATION STAGE IS ONLY APPLICABLE FOR A REQUEST FOR QUALIFICATION.

A REQUEST FOR PROPOSALS OR A REQUEST FOR COMPETITIVE SEALED PROPOSAL.

THE EVALUATION COMMITTEE CONSISTS OF 3 TO 5 CITY STAFF MEMBERS WITH RELEVANT EXPERTISE TO THE PROCUREMENT EVALUATION COMMITTEE.

MEMBERS MUST BE INDEPENDENT AND OBJECTIVE WITHOUT ANY CONFLICT OF INTEREST AND OR UNDUE INFLUENCE.

ALSO, EACH EVALUATION COMMITTEE MEMBER IS REQUIRED TO SIGN THE NON-DISCLOSURE STATEMENT AND THE CONFLICT OF INTEREST POLICY IN BONFIRE PRIOR TO HAVING ACCESS TO THE SUBMISSIONS, AND LASTLY, I DO WANT TO INCLUDE THAT WE DO HAVE A TRAINING OR A BRIEFING FOR ALL EVALUATION COMMITTEE MEMBERS, JUST TO ENSURE THAT THEY KNOW THE ROLES AND RESPONSIBILITIES OF BEING AN EVALUATION COMMITTEE MEMBER.

OPS CONDUCTS THIS TRAINING, AND WE ALSO SHARE A PRESENTATION WITH ALL OF THE COMMITTEE MEMBERS.

THANK YOU, KIM. SO THE NEXT SLIDE, I'M GOING TO TAKE SOME TIME TO WALK THROUGH BECAUSE THIS REALLY HAS A SUBSTANTIAL AMOUNT OF INFORMATION AS IT RELATES TO THE EVALUATION CRITERIA.

SO THE CITY EVALUATION PANELS, THEY EVALUATE PROPOSALS USING SOME OF THE FOLLOWING CRITERIA, EACH TO BE WEIGHTED AS INDICATED FOR A TOTAL OF 100 POINTS.

NOW, WHILE I'M GOING TO LAY OUT SOME OF THE CRITERIA THAT CAN BE UTILIZED, THERE IS NO LEGAL GUIDANCE OR MANDATE REQUIRING A CERTAIN USE OR WEIGHT ON ANY SCORING CRITERIA.

NOW, AS A GENERAL RULE, AND AT THE BARE MINIMUM, THE CRITERIA SHOULD BE RELEVANT AND INCLUDED IN THE SCOPE OF SCOPE OF WORK AS IT IS SOLICITED.

SO THE CRITERION OPTIONS THAT ARE LISTED, THESE ARE NOT EXHAUSTIVE.

THIS IS AN OVERVIEW, AND AGAIN I WANT TO HIGHLIGHT THAT THESE ARE AS OUTLINED IN ADMINISTRATIVE DIRECTIVE 4-5.

SO A COUPLE OF THE OPTIONS THAT WE UTILIZE ARE APPROACH BUSINESS INCLUSION AND DEVELOPMENT PLAN, WHICH IS OUTLINED AND SCORED BY THE SMALL BUSINESS CENTER, THE COST EQUITY LOCAL MARKET EXPERIENCE, LOCAL PREFERENCE, WHICH IS APPLICABLE ONLY FOR REQUEST FOR BIDS AND REQUESTS FOR COMPETITIVELY SEALED PROPOSALS, SUSTAINABILITY FACTORS RELATED TO SUSTAINABLE PROCUREMENT CCAP AND I'M JUMPED OVER ONE PROJECT UNDERSTANDING AND METHODOLOGY, RELEVANT EXPERIENCE AND TECHNICAL EXPERTISE.

SO AGAIN THIS IS NOT AN EXHAUSTIVE LIST.

THESE ARE A FEW OF THE CRITERIA THAT CAN BE USED IN THE EVALUATION SCORING MATRIX.

THE NEXT SLIDE OUTLINES THE NEGOTIATION COMPONENT OF THE EVALUATION PROCESS.

AGAIN THIS IS ONLY FOR REQUESTS FOR QUALIFICATIONS, REQUEST FOR PROPOSALS, REQUESTS FOR COMPETITIVELY SEALED PROPOSALS, AND ESSENTIALLY THIS PROCESS OUTLINES WHERE THE STAKEHOLDERS AND THE VENDOR WE NEGOTIATE TO COME TO AGREEABLE TERMS BEFORE WE ENTER INTO AN EXECUTED CONTRACT.

AT THIS PHASE, REFERENCE CHECKS ARE COMPLETED AND NEGOTIATIONS COMMENCE FOR CONTRACT RECOMMENDATION WITH THE HIGHEST RANKED PROPOSER OR MOST ADVANTAGEOUS PROPOSAL BASED ON THE METHODOLOGY UTILIZED.

THIS PROCESS IS CONDUCTED BY THE OFFICE OF PROCUREMENT SERVICES IN PARTNERSHIP WITH THE LEAD DEPARTMENT AND OUR ATTORNEY'S OFFICE AS WELL, AND DURING THIS PROCESS, THE FEE AND PRICING CAN BE NEGOTIATED AS WELL AS THE SCOPE OF WORK.

THE NEXT SLIDE IS A REMINDER OF SOME OF THE DATA THAT WAS IN SOME OF THE PREVIOUS SLIDE, IN A MORE CONDENSED VERSION FOR YOU.

AGAIN, FOR OUR AWARD METHODS FOR REQUESTS FOR BID.

LOWEST, RESPONSIVE AND RESPONSIBLE BIDDER FOR RFCSPS, REQUEST FOR COMPETITIVELY SEALED PROPOSALS.

MOST ADVANTAGEOUS PROPOSER FOR RFQS AND RFPS.

MOST QUALIFIED PROPOSER AND FOR REQUEST FOR PROPOSALS ONLY.

MOST ADVANTAGEOUS PROPOSER, AND THAT CONCLUDES THE PRESENTATION.

WE ARE OPEN FOR YOUR.

QUESTIONS. AFTER THE DRILL.

AFTER THE DRILL.

AI, WHERE'S DR.

ANDERCHECK? ALL RIGHT.

GREAT JOB THIS MORNING AND TODAY.

THANK YOU. THANK YOU BOTH.

COLLEAGUES, DO WE HAVE QUESTIONS?

[01:05:02]

THINK THERE'S SOME MORE COMING.

THAT'S RIGHT. WELL.

THANK YOU. I HAVE SOME QUESTIONS ABOUT THE EVALUATION COMMITTEE.

SO THE VERY FIRST BULLET YOU HAVE ON SLIDE EIGHT SAYS THAT THE MEMBERS ARE SELECTED BY THE LEAD DEPARTMENT AND WHILE WE'LL ASSUME THAT IN OUR CITY WE DON'T HAVE THIS PROBLEM.

HOW WOULD YOU KNOW IF A DEPARTMENT HAS A PREFERENCE FOR A CERTAIN VENDOR THAT THEY AREN'T SELECTING PEOPLE WHO WILL PICK THAT VENDOR? SO I WILL TAKE A FIRST RESPONSE AT THAT AND SOLICIT ANY SUPPORT FROM THE ATTORNEY'S OFFICE IF THEY DEEM ADDITIONAL.

SO THE EVALUATION PANEL, THE WAY THAT IT IS CONSTRUCTED, AND THE REASON WHY WE DEPEND ON OUR LEAD DEPARTMENTS IS BECAUSE THAT'S THE SUBJECT MATTER EXPERT.

SO WE DEPEND ON THEIR EXPERTISE AND KNOWLEDGE NOT ONLY OF THE SCOPE OF WORK BUT ALSO THE INDUSTRY.

SO WHEN THEY SELECT EVALUATION TEAM MEMBERS, THERE IS AN INTERNAL REVIEW FROM PROCUREMENT WHERE WE DO VERIFY THAT THEY HAVE THE KNOWLEDGE AND EXPERTISE AND WE MAKE SURE THAT THE TEAM, THE EVALUATION TEAM IS ALSO COMPRISED WITH DIVERSITY.

THERE ARE SOME STIPULATIONS THAT WE INCUR.

SO TO ANSWER YOUR QUESTION DIRECTLY, IS THERE A WAY TO VERIFY PRIOR TO IF ANY INDIVIDUAL HAS ANY INTERNAL INTEREST OR BIAS AGAINST A PARTICULAR FIRM? NO. HOWEVER, THE ACTUAL THE PERFORMANCE THAT IS SCORED, THE PROPOSAL THAT IS SCORED, THE SCORING MATRIX, IT REALLY INSULATES THE PROCESS FROM BIAS AND DISCRIMINATION, BECAUSE PROPOSERS ARE ABLE TO SUBMIT OFF OF A MATRIX THAT WE DEVELOP, THE SCORES ARE GOING IN TO EVALUATE THAT DATA.

SO IF THERE ARE QUESTIONS ABOUT THE INTEGRITY OF SOMEONE'S SCORE, THIS IS ALL TRANSPARENT AND MORE IMPORTANTLY, YOU WILL SEE A DELINEATION FROM THEIR SCORES VERSUS EVERYONE ELSE WHO MAY OR MAY NOT HAVE THAT BIAS.

SO NO, THERE'S NO WAY TO CHECK EVERY SINGLE PERSON TO FIND OUT.

DO YOU LIKE THIS FIRM OR NOT? HOWEVER, THE PROCESS IS BUILT SO THAT THERE IS STRUCTURE IN PLACE, THAT WHEN THE SCORES ARE SCORED, WHEN THE INTERVIEWS ARE DONE, THAT ALL OF THIS FALLS WITHIN A MATRIX BASED ON SCORING, WE ARE NOT TAKING PERSONAL PREFERENCE.

WE ARE NOT TAKING PERSONAL INTEREST AS A SCORE.

THESE ARE ALL BASED ON THE MATRIX.

IS THERE AN OPPORTUNITY TO SELECT PEOPLE TO DO THE SCORING? LIKE LET'S SAY IT'S ON CARS AND FLEET, AND MAYBE YOU HAVE 50 PEOPLE WHO COULD BE QUALIFIED TO DO IT, THAT IT WOULDN'T BE RANDOM WHO YOU SELECT AS OPPOSED TO SOMEBODY SELECTING THEIR FIVE FAVORITES.

SO IF I'M UNDERSTANDING THE QUESTION CORRECTLY, YOU ARE INQUIRING ABOUT PROCUREMENT'S ABILITY TO SELECT SMES FOR THE EVALUATION PANELISTS VERSUS THE DEPARTMENTS.

I'M LOOKING FOR THERE TO BE A MORE RANDOMIZED MECHANISM FOR THE EVALUATION COMMITTEE, AS OPPOSED TO A SELECTION OF PEOPLE WHO MAY.

HAVE SOME SORT OF BIAS OR PERCEIVED OUTCOME? SURE. I MEAN, THAT'S A METHODOLOGY THAT WE CAN EXPLORE.

HOWEVER, THE GOAL OF THE EVALUATION PANELIST IS TO HAVE RELEVANT EXPERIENCE, KNOWLEDGE AND EXPERTISE ABOUT WHAT THEY'RE SCORING.

SO IF THAT'S SOMETHING THAT WE THAT THE COMMITTEE AND COUNCIL WOULD LIKE US TO EXPLORE, WE DEFINITELY CAN.

AGAIN, THE PURPOSE OF IT HERE AT THE CITY OF DALLAS, THE WAY THAT IT'S STRUCTURED, IS TO MAKE SURE THAT LEAD DEPARTMENT REALLY IS A PART OF THE PROCESS AND ALLOWS THEM TO BRING THE PEOPLE TO THE TABLE WHO HAVE THE MOST KNOWLEDGE.

I WOULD IMAGINE THEY CAN PROVIDE YOU A LIST OF ALL OF THE PEOPLE IN OTHER DEPARTMENTS AS WELL, THAT MIGHT BE QUALIFIED TO SERVE ON THE PANEL, AND THEN YOU COULD RANDOMLY SELECT IT AS OPPOSED TO THEM HAVING SELECTED IT, IS, I GUESS, WHERE I'M HEADED WITH THIS.

THE OTHER QUESTION I HAVE IS THAT WHO DEVELOPS THE POINTS FOR THE RUBRIC.

SO THE POINTS FOR THE RUBRIC ARE DEVELOPED WITH THE LEAD DEPARTMENT AS WELL AS PROCUREMENT.

THE AS WE DISCUSSED THIS MORNING, THE SCORING CRITERIA IS DEVELOPED BY THE LEAD DEPARTMENT, AND THEN PROCUREMENT PUTS IT INTO FORM WITH OUR FORMAT.

HOWEVER THE POINTS ARE SELECTED BY THE DEPARTMENTS.

AGAIN THERE IS NO LEGAL FRAMEWORK THAT DICTATES HOW MANY POINTS CAN GO TO ANY IDENTIFIED CRITERIA, ONLY THAT IT HAS TO BE RELEVANT TO THE SCOPE OF WORK AND INCLUDED PUBLICIZED IN THE SOLICITATION.

HAVE YOU EVER SEEN A RUBRIC WHERE YOU THOUGHT, WOW, THESE POINTS ARE PROBABLY NOT ALLOCATED THE WAY I WOULD HAVE DONE IT? SO I DON'T MAKE A PERSONAL DETERMINATION OR EVEN A PROFESSIONAL ON HOW TO STRUCTURE THE SCORING, BECAUSE AGAIN, IT'S BASED ON THE LEAD DEPARTMENT'S EXPERTISE AND WHAT THEY VALUE AND WHAT THEY ARE LOOKING FOR THE PROPOSER TO BRING.

SO IF THERE IS A PROPOSAL THAT HAS A SCOPE OF WORK THAT NEEDS HIGH INNOVATION, IT IS NOT OUT OF THE NORM FOR THEM TO PUT 40 POINTS ON INNOVATION, TEN POINTS ON COST, SO ON AND SO FORTH.

[01:10:02]

SO I DON'T HAVE A RESPONSE TO SAY THERE'S SOME I THINK ARE RIGHT OR WRONG.

WE REALLY DEPEND ON THE LEADERS OF OUR DEPARTMENTS AND CITY STAFF TO IDENTIFY FOR PROCUREMENT WHAT IS IMPORTANT FOR THEM, SO THAT THEY CAN HAVE PROPOSALS THAT RESPOND ACCORDINGLY.

SO I GUESS I'M TRYING TO UNDERSTAND THE CHECKS AND BALANCES THAT CONFIRM FOR THE PUBLIC THAT NUMBERS AREN'T STACKED IN A CERTAIN WAY TO SELECT A CERTAIN VENDOR, RIGHT? SO IF YOU KNOW YOU HAVE A HIGH TECH COMPANY AND YOURS IS LOWER TECH, SORRY.

THAT I DON'T SAY, WOW, I REALLY WANT YOURS.

I'M GOING TO GIVE IT MORE POINTS, NOT ON THE EVALUATION, BUT ACTUALLY ON THE RUBRIC.

SO THEREFORE I KNOW FOR SURE YOU'RE GOING TO END UP WITH A CONTRACT, AND SO I'M JUST TRYING TO SEE IS THERE A CHECK AND BALANCE IN ANY PLACE WHERE SOMEONE GOES THAT'S PROBABLY NOT THE RIGHT BALANCE.

SO I WILL RESPOND TO THAT IN A COUPLE OF WAYS FOR THE PROCUREMENT PROCESS AS A WHOLE.

WHEN YOU START TALKING ABOUT THE SCORING, THE EVALUATION MATRIX AND THE POINTS AND THEM BEING STACKED FOR ONE FIRM.

SO THE SCOPE OF WORK IN ITSELF IS REVIEWED TO MAKE SURE THAT IT'S NOT TOO NARROW AND IT'S NOT NARROWLY WRITTEN FOR A SPECIFIC FIRM TO GET IT.

SO THAT'S A PART OF THAT, BUT ALSO DURING THAT I'M SORRY.

SURE. ARE YOU REVIEWING THAT? YES. THE OFFICE OF PROCUREMENT STAFF, ALL OF THE PROFESSIONAL.

YOU'RE REVIEWING SCOPE. ABSOLUTELY.

SO ONCE THE DEPARTMENTS DEVELOP IT, PROCUREMENT GOES INTO REFINE IT, PUT IT IN A FORMAT, WE VERIFY ALL OF THE PARAMETERS AND ALL OF THE DETAILS ARE IN IT FOR AN ACTIVE SOLICITATION. YES.

SO AGAIN, IN RESPONSE TO THAT, I GET YOUR QUESTION AND YOUR PERSPECTIVE OF HOW ARE WE CHECKING THAT BUT AGAIN, I DON'T WANT TO ISOLATE ON ONE PART SOMEONE HAVING A BIAS IN THAT BEING SUCCESSFUL THROUGHOUT THE PROCESS.

THE ENTIRE PROCESS IS BUILT IN WITH CHECKS AND BALANCES.

ALTHOUGH THE DEPARTMENTS ARE THE SUBJECT MATTER EXPERTS THAT WE DEPEND ON, THE PROCUREMENT PROCESS NOT ONLY HAS REVIEWS, WE PARTNER WITH OUR SMALL BUSINESS CENTER TO MAKE SURE THAT IT IS EQUITABLE.

WE PARTNER WITH THE CITY ATTORNEYS TO MAKE SURE THAT WE ADVERTISE FAIRLY, EQUITABLY AND WITHIN THE CONFINES OF THE LAW.

SO THERE WILL ALWAYS BE AN OPPORTUNITY FOR SOMEONE TO COME TO AN EVALUATION PANEL TO ANY OPPORTUNITY WHERE THEY HAVE AN INFLUENCE AND HAVE THEIR OWN BIAS.

HOWEVER, THE GOAL OF THE EVALUATION MATRIX, THE SCORING AND THE ENTIRE PROCUREMENT PROCESS IS TO INSTILL THE INTEGRITY WITH OTHER EYES, CHECKS AND BALANCES, AND OTHER PEOPLE AT THE TABLE.

THAT'S WHY YOU SEE WE HAVE A MINIMUM OF THREE AND A MAXIMUM OF FIVE EVALUATION PANELISTS SO THAT THERE'S EQUITY AMONGST THOSE NUMBERS.

SO MY LAST QUESTION AND I'M SORRY, I'M JUST VERY INTERESTED IN THIS.

ABSOLUTELY. SO I'VE BEEN TOLD MULTIPLE TIMES AND I THINK I SAW ALI WALK IN A FEW MINUTES AGO THAT WE ARE OVERPAYING FOR THE COST OF STREET REPAIR AND THAT THE SAME COMPANY IS DOING IT FOR HALF THE COST FOR DEVELOPERS THAN WHAT THEY'RE CHARGING THE CITY, AND MY QUESTION IS, ARE WE REQUIRING IN THESE ANY KIND OF SHOW US THE LAST THREE INVOICES YOU'VE HAD THAT ARE NOT FOR A MUNICIPALITY, SO THAT WE KNOW THAT WE'RE PAYING A FAIR PRICE AND WE'RE NOT GETTING JUST UNILATERALLY, ALL OF THE RESPONDERS AREN'T INFLATING IT BECAUSE THEY'RE WORKING FOR A CITY THAT ISN'T GOING TO HAVE AS MANY OPTIONS, REALLY, AS SOME OTHERS.

SO FOR THE CONSTRUCTION IF ALI WAS STILL IN HERE, I WOULD DEFER TO HIM TO EXPLAIN THAT SCENARIO, HOWEVER COSTS EFFECT--UH, OH HERE HE COMES.

OH, OKAY. HE'S IN THE BACK.

ALL RIGHT, WELL, I WILL.

IN THE MEANTIME, I'LL EXPLAIN ABOUT THE COST EFFECTIVENESS.

ALSO WHAT WE REQUEST FOR THEM TO SUBMIT IN THEIR PROPOSAL TO SHOW THAT.

SO YES, FINANCIAL STABILITY, PRIOR EXPERIENCES, PERFORMANCE DELAYS, COST EFFECTIVENESS WITH OTHER PROJECTS.

ALL OF THAT CAN BE BUILT INTO THE SOLICITATION THAT WE REVIEW AND SCORE IT.

SO IT DOES NOT HAVE TO BE SOMETHING THAT'S HIDDEN.

IT CAN BE BUILT IN WHERE WE ACTUALLY SCORE AND REVIEW THAT, BUT THE COST EFFECTIVENESS, THE COST THAT THEY'RE CHARGING NON MUNICIPALITIES IS VERY DIFFERENT THAN WHAT THEY'RE CHARGING US, AND I DON'T THINK IT'S JUST FOR STREETS.

I'M SORRY THAT YOU WALKED IN AND I SAW YOU ALI, AND SO COULD THAT BE ADDED IN AS A REQUIREMENT THAT SAYS YOU NEED TO SHOW US INVOICES OF OTHER PROJECTS AND YOUR COSTS IN THIS CASE, LET'S SAY PER LANE MILE SO THAT WE KNOW THAT WE'RE ACTUALLY DOING THE JOB FOR THE TAXPAYERS, THAT WE SHOULD. ABSOLUTELY.

I THINK THAT COULD BE ADDED AS A CRITERIA, AND I WILL ALSO SAY THAT THE PROCUREMENT STAFF, AS WELL AS OUR DEPARTMENTS, WHEN WE START TO DEVELOP THESE SPECIFICATIONS, THE COST INDEX, THE INFLATION RATES, THE MARKET IN ITSELF, THE ECONOMY, THAT IS WHAT WE ARE AWARE OF AND STUDY BECAUSE OF THE CONSISTENT COSTS AND PROCUREMENTS THAT WE DO.

[01:15:07]

THEY WENT UP ALMOST 300%.

SO WE HAVE TO PREPARE INTERNALLY TO ADJUST TO THAT.

IT DOESN'T MATTER IF YOU'RE A MUNICIPALITY OR A PRIVATE ENTITY, THOSE RATES WILL RAISE BUT YES, THAT IS ABSOLUTELY SOMETHING THAT COULD BE CONSIDERED FOR THAT PRIOR FISCAL RESPONSIBILITY TO BE INCORPORATED.

OKAY. THANK YOU.

THANK YOU. TERM MORENO.

THANK YOU, CHAIR.

ON PAGE FIVE, THANK YOU FOR THAT PRESENTATION ON PAGE FIVE.

THE LAST TWO CITY ATTORNEY'S OFFICE, CONTRACT DEVELOPMENT, AND THEN THE AGENDA OFFICE AND CITY SECRETARY.

CITY SECRETARY. APPROVAL OR REJECTION? I SEE TIME AND TIME AGAIN WHERE CITY COUNCIL WILL APPROVE A RFP OR ANY SORT OF CONTRACT, BUT THEN THAT GOES BACK TO THE ATTORNEYS TO DO SOME FINE.

DEAL POINTS OR TO NEGOTIATION, AND THAT DOES NOT COME BACK TO COUNCIL.

SO HELP ME UNDERSTAND.

WHEN IT'S APPROPRIATE FOR THOSE CONTRACTS TO COME BACK TO COUNCIL AT ONCE.

THE VENDOR AND THE DEPARTMENT HAVE WORKED OUT A AN AGREEMENT.

SO I WILL DEFER TO THE ATTORNEY'S OFFICE FOR THE FOR THE EXPLANATION OF THAT, BECAUSE I'M NOT NECESSARILY FAMILIAR.

SO FOR THE CONTRACTS THAT ARE THE SUBJECT OF PROCUREMENT PROCESS, WE DON'T BRING CONTRACTS TO CITY COUNCIL THAT ARE NOT EXECUTED.

SO WE DO NOT MAKE A PRACTICE OF BRINGING TO YOU ANY TYPE OF PROCUREMENT THAT IS NOT ALREADY IN AN EXECUTED CONTRACT.

THAT APPROVAL THAT WE BRING TO YOU IS REALLY THE FINAL STEP.

SO THERE SHOULDN'T NECESSARILY BE ADDITIONAL CONVERSATION.

HOWEVER, I'LL DEFER TO [INAUDIBLE].

[INAUDIBLE] FROM THE CITY ATTORNEY'S OFFICE.

GENERALLY SPEAKING EVERYTHING DANIELLE HAS JUST SHARED IS ACCURATE THAT THE CONTRACT SHOULD BE FULLY NEGOTIATED AND OFTEN SIGNED BY THE VENDOR AND WHEN THERE ARE SITUATIONS WHERE ADDITIONAL DETAILS MIGHT ARISE BEFORE FINAL SIGNATURE, THOSE DETAILS SHOULD, GENERALLY SPEAKING, BE CONSISTENT WITH THE CONTRACT AS APPROVED BY THE COUNCIL.

THE RESOLUTION AUTHORIZING THE APPROVAL WILL STATE APPROVED AS TO FORM BY THE CITY ATTORNEY, WHICH DOES ALLOW SOME FLEXIBILITY AND LEGAL TERMINOLOGY, BUT IT WOULD NOT AUTHORIZE DEVIATIONS FROM THE AMOUNT AND TERM AND THINGS LIKE THAT ARE APPROVED BY THE CITY COUNCIL.

SO ANY DEVIATION FROM WHAT WAS SPECIFICALLY APPROVED WOULD NEED TO COME BACK TO COUNCIL.

WELL, I'LL FOLLOW UP WITH SOME SPECIFIC EXAMPLES OF WHERE I FEEL THAT HASN'T OCCURRED, AND I'LL GET WITH THOSE.

ON PAGE FIVE WHEN WE'RE TALKING.

SORRY, PAGE SIX RFP OR RFQS WHEN WE'RE LOOKING AT VENDORS THAT ROUTINELY HAVE DELAYS OR CHANGE ORDERS, HOW ARE WE GRADING THOSE TO ENSURE THAT IT'S IT SEEMS THAT WE HAVE THE SAME VENDOR THAT COMES IN EVERY SINGLE TIME WITH A CHANGE ORDER, AND TO YOUR POINT, I KNOW THAT THE MARKET CAN CHANGE, OR THERE MIGHT BE A DELAY IN OUR INTERNAL PERMIT OFFICE TO GET THOSE PROJECTS ON IN A TIMELY MANNER, BUT WHAT ELSE ARE WE DOING TO ENSURE THAT WE'RE NOT DOING BUSINESS WITH VENDORS THAT JUST AREN'T DELIVERING? SO THANK YOU FOR THAT QUESTION.

SO PROCUREMENT SERVICES AS STATED WE PROCURE GOODS AND SERVICES.

SO I'M GOING TO DEFER TO SOME OF MY PEERS WHO I REQUESTED THEIR PARTICIPATION IN THIS EITHER PUBLIC WORKS OR HOUSING WHO ACTUALLY MANAGE THEIR OWN CONSTRUCTION PROCUREMENTS.

ALI FROM PUBLIC WORKS.

GOOD AFTERNOON, ALI HATEFI DIRECTOR OF PUBLIC WORKS.

COUNCILMEMBER TO YOUR QUESTION, THERE ARE CERTAIN WAYS TO MAKE SURE THAT WE'RE DEALING WITH THE CONTRACTOR THAT ARE ACTUALLY GOING TO DELIVER.

ONE OF THE ITEMS IS THAT THE POST-CONSTRUCTION PERFORMANCE EVALUATION FORM THAT AFTER EACH CONSTRUCTION PROJECT, FOR EXAMPLE, WE THE PROJECT MANAGEMENT TEAM, THEY YOU KNOW, FILL OUT THE FORMS AND BASED ON THE PERFORMANCE THAT THE CONTRACTOR HAD, POOR OR EXCELLENT OR WHATEVER IT WAS, THERE ARE CERTAIN QUESTIONS, AND THIS IS A CITYWIDE ACTUALLY PROCESS OF OTHER DEPARTMENTS ARE USING THAT ALSO, AND IT'S GOING TO THE CONTRACTOR TO MAKE SURE THAT THE CONTRACTOR ALSO THEY READ IT AND THEY SIGN IT, AND THIS IS ONE OF THE DOCUMENT THAT WE HAVE.

OTHER THING IS THAT FOR THE CONSTRUCTION, I'M JUST ONLY SOLELY TALKING ABOUT THE PUBLIC WORKS ITEMS OR PROJECTS FOR CONSTRUCTION CONTRACTS.

THERE ARE CERTAIN THINGS THAT ARE UNFORESEEN, RIGHT?

[01:20:01]

NOT IN THE CITY, IN INDUSTRY, EVEN WHEN I WAS WORKING FOR THE PRIVATE SECTOR, IT WAS THE CASE, AND THAT ALWAYS HAPPENS.

SO WE'RE GOING TO MAKE SURE THAT WE HAVE QUALITY CHECKS IN PLACE THAT THE QUALITY OF THE PLANS ARE GETTING BETTER WHEN IT GOES TO THE BID THAT THERE ARE MORE CLARITY AND ALL THESE THINGS.

SO BUT YEAH, THESE ARE SEVERAL THINGS THAT I CAN THINK OF AT THIS POINT.

CYNTHIA ELLICKSON, INTERIM DIRECTOR FOR THE DEPARTMENT OF HOUSING AND NEIGHBORHOOD REVITALIZATION.

WE HAVE TWO PROCESSES, ACTUALLY, OUR HOME REPAIR PROGRAM, AND LET ME SAY, OUR APPLICATIONS DO NOT COME THROUGH THE PROCUREMENT OFFICE.

OUR HOME REPAIR PROGRAM HAS A PRE-APPLICATION FOR OUR CONTRACTORS.

SO CONTRACTORS COME IN, THEY WANT TO WORK IN HOME REPAIR.

THEY APPLY, THEY BECOME CONTRACTORS ON THE LIST.

THEY GO THROUGH A BID PROCESS AND THAT'S HOW THEY'RE AWARDED.

THAT GROUP IS TYPICALLY WHO HAS CHANGE ORDERS THAT YOU NEVER SEE BECAUSE OUR CONTRACTS DON'T COME TO CITY COUNCIL. IT IS A APPROVED PROGRAM.

GOING THROUGH AN APPLICATION PROCESS UNDER A CERTAIN AMOUNT IS THE CONTRACT.

AS LONG AS IT MEETS THAT CRITERIA, IT DOESN'T COME BACK TO COUNCIL FOR INDIVIDUAL APPROVAL, AND THOSE CHANGE ORDERS ARE MANAGED INTERNALLY WITH OUR INSPECTORS AND OUR HOME REPAIR TEAM THAT REVIEWS FOR ELIGIBLE COST CHANGES AND REASONABLENESS.

OUR DEVELOPMENT PROCESS IS A NOFA PROCESS THAT IS AN OPEN APPLICATION, AND ALL OF THOSE CHANGE ORDERS ARE USUALLY PRETTY LARGE.

SO THEY ALL COME BACK TO CITY COUNCIL AND OUR AND OUR ORIGINAL CONTRACTS, COME BACK TO CITY COUNCIL OR COME TO CITY COUNCIL FOR INDIVIDUAL APPROVAL.

SO YOU DO SEE ALL OF THOSE CHANGES THAT OCCUR.

THANK YOU, AND I HOPE THAT THE QUESTIONS THAT WE'RE ASKING TODAY ABOUT CHECKS AND BALANCES IS NOT TAKEN PERSONALLY, BUT BUT IT'S A WE'RE LOOKING AT IT AT LEAST I'M LOOKING AT IT IS ENSURING THAT WE HAVE THE BEST AND FAIREST PRICE FOR THE TAXPAYER.

WHEN WE'RE LOOKING AT SCORING CRITERIA, ONE OF THE ONES THAT ALWAYS CHALLENGES ME IS RELEVANT EXPERIENCE WHEN WE'RE NOT ALLOWING A STARTUP OR SOMEONE THAT'S BEEN IN BUSINESS FOR THREE TO FIVE YEARS, THAT OPPORTUNITY TO ACTUALLY DO BUSINESS WITH THE CITY AS A PRIME, AND SO IF THEY'RE NEVER AWARDED THE OPPORTUNITY, HOW ARE THEY EVER GOING TO SCORE? ON THAT METRIC.

SO FOR THAT, I WILL ASK DIRECTOR WILLIAMS FROM THE SMALL BUSINESS CENTER TO COME AND EXPLAIN THE METHODOLOGY METHODOLOGY THAT THE SMALL BUSINESS CENTER DOES FOR OUTREACH BUSINESS DEVELOPMENT FOR THOSE SMALL AND LOCAL FIRMS TO PROPOSE AND ACTUALLY WIN A CONTRACT.

JOYCE WILLIAMS, DIRECTOR OF THE SMALL BUSINESS CENTER.

THANK YOU FOR THE QUESTION, SIR.

CURRENTLY, THE SMALL BUSINESS CENTER, OF COURSE, IS ENGAGED IN ALL PROCUREMENT PROCESSES ACROSS THE CITY, AND SO ONE OF THE THINGS THAT WE ARE DOING AS PART OF THAT IS NOT ONLY PREDEVELOPMENT OF SOLICITATIONS TO ENSURE THAT THERE IS OPPORTUNITY AND OUTREACH WITHIN THE COMMUNITY FOR BOTH SUBCONTRACTORS AND PRIMES THAT ARE INTERESTED IN ALL PROCUREMENTS.

WE ALSO ARE HOSTING MONTHLY MEETINGS WITH DEPARTMENTS TO LOOK AT FORECASTING FOR OPPORTUNITIES FOR BIDDING ON PROJECTS THAT THEY HAVE COMING UP, AS WELL AS STARTING UP AND SETTING UP MENTOR/PROTÉGÉ PROGRAMS FOR THOSE WHO ARE PRIMES AND SUBS AS PART OF THAT, AS PART OF THE DEVELOPMENT AND ACCESS FOR OPPORTUNITIES. THANK YOU.

THANK YOU, MR. CHAIR. THANK YOU.

CHAIRMAN. GREAT QUESTIONS.

I'VE GOT A FEW MYSELF.

SO I KNOW WE WE'VE HEARD FROM HOUSING AND PUBLIC WORKS.

WHAT OTHER DEPARTMENTS IN THE CITY HAVE DIFFERENT PROCUREMENT PROCESSES THAT AREN'T UP HERE TODAY? SO IT'S NOT THAT DIFFERENT DEPARTMENTS HAVE DIFFERENT PROCUREMENT PROCESSES.

ALL OF OUR PROCUREMENT PROCESSES ARE SUBJECT TO ADMINISTRATIVE DIRECTOR 4-5, WHICH OUTLINES OUR PROCUREMENT PROCESSES.

HOWEVER, IT IS OUTLINED THAT THE OFFICE OF PROCUREMENT SERVICES IS RESPONSIBLE FOR GOODS, SERVICES AND TECHNICAL ITEMS. SO THE CONSTRUCTION CIVIL WORKS, CONSTRUCTION ON PUBLIC FACILITIES.

THE NOFA PROCESS IS NOT A PROCUREMENT PROCESS.

SO THAT WOULD BE TRANSPORTATION, PUBLIC WORKS, PARKS AND REC.

[01:25:04]

COMMUNITY CARE HAS A COUPLE GRANT PROGRAMS THAT THEY ALSO ADMINISTER.

SO THERE IS A DIASPORA OF DEPARTMENTS THAT WILL ACTUALLY MANAGE THEIR OWN PROCUREMENT.

THE AD DOES STIPULATE THAT THEY CAN SEND THOSE SCOPES AND PARTNER WITH PROCUREMENT IN THE PROCESS.

OF COURSE, ALL WILL BE UTILIZING OUR BONFIRE PORTAL, HOWEVER, ITS GOODS AND SERVICES FOR US.

SO ALL THE OTHER DEPARTMENTS WHO HAVE CONSTRUCTION IN THERE, AND I KNOW THERE'S A FORMAL LIST THAT THE ATTORNEYS HAVE IT, BUT THAT'S OKAY.

YEP. SO HOW HOW DOES THE PROCESS DIFFER WHEN IT'S A PROCURING A HUMAN, A HUMAN SERVICE PROVIDER VERSUS EQUIPMENT, SUPPLIES AND GOODS? HOW DO YOU DIFFERENTIATE THOSE? SO I WANT TO GET CLARITY ON HUMAN SERVICES.

ARE YOU TALKING ABOUT PROFESSIONAL SERVICES.

THAT'S WHAT YOU'RE TALKING ABOUT? THAT'S RIGHT.

OKAY. SO PROFESSIONAL SERVICES IS WHAT'S OUTLINED HERE.

SO THAT IS A CONTRACT THAT WOULD COME THROUGH PROCUREMENT SERVICES.

THERE IS NO DIFFERENTIATION BETWEEN PROFESSIONAL SERVICES.

IT'S ACTUALLY CAPTURED IN THIS PROCESS.

WHAT ABOUT OKAY.

SO THEN THIS WOULD CAPTURE LIKE A SERVICE PROVIDER PROVIDING FOR LIKE PERMANENT SUPPORTIVE HOUSING OR SOMETHING LIKE THAT, TOO.

THIS ALL FALLS UNDER THIS? SO THAT WOULD BE PROJECT MANAGEMENT, AND I KNOW THAT WE HAVE HOMELESS SOLUTIONS HERE TO EXPLAIN THAT PROCESS, BUT PROJECT MANAGEMENT IS A SERVICE OR A PROCUREMENT THAT WE WOULD MANAGE, AND IT IS THE SAME STIPULATIONS WE GET THE SCOPE OF WHAT WE WANT THE PROJECT MANAGER TO DELIVER IN THEIR TERM, AND THEN WE WOULD DO A SOLICITATION PROCESS.

NOW, IF YOU'RE TALKING MORE ABOUT THE ACQUISITION OF THE BUILDING AND SOME MORE OF THE DETAIL OF RENOVATING, GETTING THE HOMELESS SHELTER UP TO PAR, THOSE ARE DIFFERENT PROCESSES THAT DON'T FALL INTO PROCUREMENT, BUT.

IF YOU WANT TO. IF DIRECTOR CROSSLEY WANTS TO SPEAK A LITTLE BIT MORE ABOUT OUR PROCESS.

CHRISTINE CROSSLEY, DIRECTOR, OFFICE OF HOMELESS SOLUTIONS.

SO A SERVICES.

A SERVICE PROCUREMENT WOULD BE A REQUEST FOR PROPOSAL.

SO WE WOULD DO AN RFP THAT GOES THROUGH PROCUREMENT.

WHEN WE'RE TALKING ABOUT THE CONSTRUCTION THAT GOES THROUGH HOUSING AND THE NOFA PROCESS.

ALL RIGHT. I GUESS I'M TRYING TO PINPOINT IT ON I'VE HEARD OVER THE LAST AND THIS ISN'T ON ANY PARTICULAR DEPARTMENT OR ANYONE, BUT I'VE HEARD OVER, LIKE, THE LAST YEAR AND A HALF OR SO FROM DIFFERENT SERVICE PROVIDERS IN OUR NETWORK AND I KNOW SOME OF MY COLLEAGUES HAVE AS WELL THAT IT'S BEEN IT'S BEEN HARD TO GET THROUGH THE VARIOUS DEPARTMENTS IN THE CITY TO GET CONTRACTS APPROVED, WHICH ENDED UP COSTING THEM AND THEIR AGENCIES THAT ARE PROVIDING SERVICES TO PEOPLE FROM THE CITY.

LOTS OF MONEY DELAYS WHICH WE, THE TAXPAYER, ENDED UP HAVING TO PAY FOR.

HOW DO WE MEASURE? HOW DO WE MEASURE OUR CLIENT SATISFACTION LEVELS? DO WE HAVE A WAY, LIKE WHEN WE'RE DOING BUSINESS WITH WITH OUR VENDORS? DO WE TRACK THEIR SATISFACTION? DO WE HAVE A PROCESS FOR THAT? I THINK YOUR MIC JUST WENT OFF.

THERE WE GO. OKAY.

SO SUPPLIER SATISFACTION.

WE DO NOT HAVE A CITYWIDE OR STANDARDIZED SURVEY OR ANY ENGAGEMENT WHERE WE'RE GAUGING THE CITY'S PERFORMANCE WITH THE VENDORS.

SO THAT'S THE SHORT AND SWEET.

WE DON'T HAVE A WAY THAT WE'RE MEASURING THAT INTERNALLY.

WE DO HAVE OTHER INTERNAL MECHANISMS WHERE WE GAUGE THE PERFORMANCE AND SATISFACTORY STANDARDS THAT WE HAVE PUT IN THE SOLICITATIONS OUTSIDE OF THEIR PERFORMANCE.

SO THOSE ARE THOSE PROCESSES THAT DIRECTOR ALI MENTIONED.

IN PROCUREMENT SERVICES.

WE HAVE A CONTRACT MANAGEMENT SUPPLIER PERFORMANCE RATING THAT WE DO WITH CONTRACTS.

SO WE INTERNALLY HAVE SOME TOOLS THAT WE USE TO ENSURE THAT OUR SUPPLIERS THEY DELIVER BASED ON THE CONTRACT.

WE DO NOT HAVE A STANDARDIZED MECHANISM WHERE THE VENDORS GET TO RATE THE CITY AS IT STANDS, AND I FEEL LIKE FOR US TO IF WE DID SOMETHING LIKE THAT AND I FEEL LIKE IT WOULD BE USEFUL, WE'D HAVE TO DO IT IN A WAY THAT IT WAS ANONYMOUS ALMOST BECAUSE THEY FEAR OF WHETHER IT'S JUSTIFIED OR NOT, FEAR OF RETRIBUTION. HAVE WE EVER TALKED ABOUT THAT AS A CITY THAT YOU'RE AWARE OF? COUNCILMAN, IF I MAY.

SURE. WE HAVE A AND AS YOU KNOW, BEING IN THE HOUSING COMMITTEE AND SPEAKING WITH SOME OF OUR VENDORS FOR HOUSING, WE HAVE ONGOING COMMUNICATION WITH OUR PARTNERS.

OUR PROJECTS ARE PRETTY LARGE, AND WHEN THEY SAY SOMETHING TO US THAT'S NOT WORKING OR IS CAUSING PROBLEMS, THEY'RE PRETTY LOUD AS WELL.

SO WE DO HAVE AN INFORMAL COMMUNICATION DIALOG WITH OUR DEVELOPERS TO HEAR WHAT THEIR SITUATIONS HAVE BEEN, WHAT THE PROBLEMS HAVE BEEN WORKING THROUGH OUR PROCESS, AND EVEN SOME OF OUR POLICIES, AND AS YOU KNOW, WE'VE BROUGHT SOME OF THOSE FORWARD TO ADDRESS.

MOVING FORWARD.

WE WILL HAVE A MORE STANDARDIZED PROCESS.

WE WILL HAVE ONGOING SET MEETINGS FOR OUR DEVELOPERS TO COME AND TELL US WHAT DO WE NEED TO WORK ON, WHAT'S WORKING WELL, WHAT ISN'T WORKING WELL, BECAUSE

[01:30:09]

SO WE REALLY DO PLAN TO HAVE THAT KIND OF DIALOG.

SO THAT JUST AFTER HEARING THE LAST GROUP OF OF DEVELOPERS THAT CAME FORWARD TO HAVE SOME CONCERNS ABOUT THE WAY OUR PROGRAMS AND POLICIES ARE WRITTEN, WE CAN ADDRESS SOME OF THE ISSUES BEFORE IT BECOMES TOO LARGE.

ALL RIGHT. JUST TO BE FULL CARDS ON THE TABLE, THE ISSUE THAT COMES TO MIND FOR ME IS THE FAMILY GATEWAY SITUATION, WHERE THEY WERE TRYING TO GET A RENEWAL AND THEY WERE CAUGHT BETWEEN VARIOUS DEPARTMENTS, INCLUDING CITY ATTORNEY AND THEY MIGHT HAVE BEEN IN REAL ESTATE, OHS, I UNDERSTAND, IN ACCOUNTS PAYABLE, AND IT JUST TOOK AN INCREDIBLE AMOUNT OF TIME AND I THINK COST AN EXTRA MILLION DOLLARS OR SOMETHING AROUND THAT LINE TO GET THE PROJECT THE SAME PROJECT DONE THAT IF WE HAD BEEN MORE EXPEDITIOUS, COULD HAVE BEEN DONE EARLIER, AND THIS WAS WITH A TRUSTED PROVIDER THAT WE'VE BEEN WORKING WITH FOR FOR A LONG TIME, AND I ALL OF THIS WAS DISCUSSED PUBLICLY.

SO WE KNOW ABOUT THIS, BUT A PROVIDER LIKE THAT, HOW DO WE KNOW THERE AREN'T OTHERS THAT ARE GOING THROUGH THAT AS A COUNCIL AND HOW DO WE JUST MAKE SURE AS A COMMITTEE THAT'S RESPONSIBLE FOR PERFORMANCE, THAT WE'RE CLEARING THE WAY TO MAKE THESE AS EASY AS POSSIBLE WITHIN THE LAW TO GET TO GET THEM PAID, TO GET THEM STOOD UP? I DON'T KNOW--I'M LOOKING AT YOU BECAUSE YOU'RE IN THE MIDDLE.

THAT WORKS. I'LL TAKE IT.

SO I THINK WE'RE LOOKING AT A BIGGER OPPORTUNITY HERE THAN JUST A SURVEY.

SO WE HAVE ALL THESE DIFFERENT COMPONENTS OF PROCUREMENT IN THE CITY OF DALLAS.

WE HAVE THIS GOODS AND SERVICES, WE HAVE A&E, WE HAVE THIS CONSTRUCTION, WE HAVE ALL THESE DIFFERENT VEHICLES THAT WE USE TO GET TO THE END PRODUCT, WHICH IS A SERVICE OR SOME TYPE OF CONTRACT TO DO SOMETHING FOR THE CITY OF DALLAS, AND WHAT I PROPOSE IS REALLY A BROADER LOOK AT WHAT WE NEED TO BE INQUIRING OF THE VENDORS AS IT RELATES TO OUR PERFORMANCE, BUT ALSO THAT ENGAGEMENT PIECE WHICH WAS MENTIONED, BUT CITYWIDE ACROSS THE BOARD.

WE DON'T HAVE A STANDARDIZED VEHICLE FOR THAT.

NOW, HOW WE GET INFORMED IN THE OFFICE OF PROCUREMENT SERVICES IS WE WILL HAVE VENDORS REACH OUT TO US, WHICH THEY DO FREQUENTLY, HENCE THE FORMATION OF OUR CONTRACT MANAGEMENT DEPARTMENT. IT WAS ACTUALLY FORMED TO BE THAT LIAISON BETWEEN OUR VENDOR COMMUNITY AND THE CITY DEPARTMENTS.

WHEN THERE ARE ISSUES WITH THE CONTRACT, WHEN VENDORS FEEL LIKE WE'RE NOT HONORING OUR OWN TERMS AND CONDITIONS.

SO WE DO HAVE A DEPARTMENT WITHIN PROCUREMENT THAT IS THEIR FOCUS.

THEY ARE THE BRIDGE, THE LIAISON BETWEEN OUR VENDOR COMMUNITY AND OUR CITY DEPARTMENT.

SO THAT'S ONE TOOL THAT IS USED ACROSS THE BOARD, NOT JUST FOR GOODS AND SERVICES.

ANY VENDOR THAT CONTACTS US CONTACTS COUNCIL, PROCUREMENT STEPS IN TO BEGIN TO MITIGATE THOSE ISSUES.

SO THAT IS ONE THING I WANTED TO HIGHLIGHT, BUT ON THE SURVEY PIECE AND DEVELOPING A CENTRALIZED POINT OF CONTACT FOR COMPLAINTS OR TO VOICE CONCERNS, THAT IS SOMETHING THAT CAN BE DEVELOPED.

I'D LOVE TO WORK WITH YOU ON MAYBE AN ADVISORY GROUP AND MY COLLEAGUES HERE ON HOW WE COULD JUST MAKE SURE THEIR CONCERNS FROM THE COMMUNITY ARE GETTING HEARD, AND IT'S A COLLABORATIVE EFFORT. IT'S NOT A VENDORS VERSUS STAFF KIND OF SITUATION LIKE BECAUSE I THINK WE ALL WANT THE SAME THING.

ABSOLUTELY. OH YEAH WE HAVE ONE MORE QUESTION AND THEN WE'LL WRAP THIS UP.

I THINK IT'S AN EASY ONE.

SO CAN YOU TELL US HOW YOU'RE TRACKING MASTER AGREEMENTS TO MAKE SURE THAT NONE OF THEM EXPIRE? YES I WILL.

SO THE OFFICE OF PROCUREMENT SERVICES, WE HAVE A REPORT THAT WE PULL WITH MASTER AGREEMENTS.

HOWEVER THAT IS LISTED ON OUR INTRANET SITE, IF I'M NOT MISTAKEN, BUT WHEN DEPARTMENTS RECEIVE THEIR CONTRACTS, THE DEPARTMENTS ARE RESPONSIBLE FOR MANAGING THEIR CONTRACT TIMELINES.

SO WE HAVE TWO TWO PROCESSES IN PLACE TO ENSURE THAT MASTER AGREEMENTS ARE RENEWED AND THEY ARE MANAGED PROPERLY.

NUMBER ONE, IT IS OUR ACQUISITION TOOL.

IT'S THE PLANNING ACQUISITION TOOL.

SO EACH DEPARTMENT THEY SUBMIT TO US REPORTS ON A QUARTERLY BASIS FOR THE PROCUREMENT QUARTERLY BY WHICH WE ARE GOING THROUGH TO SAY WE WILL RENEW THIS, WE WILL RE SOLICIT THIS CAN BE EXTENDED. THIS DOES NOT NEED TO BE REPOSTED.

SO THAT IS ONE TOOL, AND THEN THAT TWO YEAR PLANNING ACQUISITION PLAN WHICH IS SUBMITTED BY EACH DEPARTMENT AT THE BIENNIUM BUDGET.

SO AGAIN WE GET A FORECAST AND THAT'S HOW WE PLAN FOR ALLOCATION OF RESOURCES AND LOOKING AT THE CONTRACT.

SO AGAIN THE MASTER AGREEMENTS AND ALL CONTRACTS THAT EACH DEPARTMENT GETS THEY ARE RESPONSIBLE FOR THE MANAGEMENT.

HOWEVER WE PROVIDE A REPORT AND IT'S ALSO BUILT INTO OUR PROCUREMENT QUARTERLY REPORT AND BIENNIUM PLANNING AND ACQUISITION TOOL.

[01:35:06]

BECAUSE EVEN IF THE DEPARTMENT'S IGNORED IT, IF THAT GOES OUT OF DATE, YOU'RE GOING TO END UP DOING A LOT OF WORK AND WE'RE GOING TO ALL BE IN TROUBLE, AND WE'VE HAD TO APPROVE A NUMBER OF THESE, AND SO I WOULD WONDER IF YOU MIGHT NOT PUT THAT ON YOUR OWN ALERT AND SAY, OKAY, I NEED TO MAKE A PHONE CALL AS OPPOSED TO ALLOWING THEM TO DO IT, AND I LIED BECAUSE I HAVE ONE OTHER ONE.

SO THAT'S MY ADVICE TO YOU, AND WE DO THAT WE DO HAVE A MASTER LIST AGAIN, THE REPORTING THAT WE DO BUT AGAIN, WHEN WE'RE LOOKING CITYWIDE, EVERY DEPARTMENT, EVERY PROCUREMENT TYPE, WE DO RELY ON OUR DEPARTMENTS TO TAKE THE INITIATIVE.

HOWEVER, WE DO HAVE A LISTING IN A REPORT THAT WE GO THROUGH AND SPOT CHECK, ESPECIALLY FOR THE CRITICAL CONTRACTS, TEMP STAFFING, THESE MAJOR ONES THAT WILL IMPACT OPERATIONS.

WE DO KEEP ON A HIGH QUEUE THAT WE, THE PROCUREMENT STAFF, LOOK AT AND PARTNER WITH THE DEPARTMENTS TO GET THOSE MASTER AGREEMENTS RENEWED, EXTENDED OR DO A RE-PROCUREMENT.

OKAY, SO THIS REALLY IS MY LAST QUESTION.

[CHUCKLING] SO THERE'S SO MANY DIFFERENT CONSORTIUMS THAT WE CAN USE FOR PURCHASING AND NOT GO THROUGH AN RFP.

RIGHT. SO THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS HAS ONE, TML HAS ONE, LIKE LOTS OF DIFFERENT GROUPS, AND SO DO YOU HAVE A POLICY IN PLACE THAT SAYS IF THIS ITEM CAN BE PURCHASED FROM ONE OF THE CONSORTIUMS. WE WILL NOT DO AN RFP BECAUSE EVEN AS WE WERE TALKING THIS MORNING ABOUT THAT, I BET YOU THAT MOST OF THOSE ALREADY HAVE AGREEMENTS WITH AT LEAST ONE OTHER ENTITY THAT WE COULD NOT HAVE TO DO AN RFP.

I'M HAPPY YOU ASKED BECAUSE YES, WE DO.

SO WE DON'T HAVE A POLICY THAT STIPULATES IF IT'S ON A COOPERATIVE, WHICH IS A PROCUREMENT THAT ANOTHER PARTNERING AGENCY HAS COMPLETED, THAT YOU HAVE TO USE THAT.

WE DON'T DO THAT WITH INTER-LOCALS AS WELL, WHERE WE ESSENTIALLY PIGGYBACK OFF OF A COMPLETED PROCUREMENT AND HERE'S WHY.

SOME OF THE COOPERATIVE CONTRACTS THAT HAVE BEEN NEGOTIATED, THE COST OR EXCESSIVE FOR THE CITY OF DALLAS.

SO WE HAVE SEEN WHERE THE PRICE RANGE, THE INDEXES THAT ARE USED IN SOME OF THESE NATIONWIDE REGIONAL CONTRACTS, THEY EXCEED THE THRESHOLD THAT OUR CITY DEPARTMENTS WOULD LIKE TO PAY. SO IN THOSE SITUATIONS, WE WILL DO A PROCUREMENT WITH MORE OF A LOCALIZED FOCUS.

HOWEVER, WE STRONGLY ENCOURAGE AND WE REALLY SUPPORT OUR DEPARTMENTS IN LOOKING AT THE COOPERATIVES AND THE INTER LOCALS, BECAUSE WE HAVE NUMEROUS PARTNERSHIPS THAT WE UTILIZE TO EXPEDITE THE PROCUREMENT PROCESS.

THERE ACTUALLY IS NO PROCUREMENT PROCESS.

THEY HAVE DONE IT.

WE IDENTIFY THE COOPERATIVE, WE BRING IT BACK TO ENSURE THAT ALL OF THE BOXES CHECKED, IF YOU WILL, ON THE PROCESS, AND THEN WE MOVE FORWARD WITH A CONTRACT, BRING IT TO CITY COUNCIL FOR REVIEW AND APPROVAL.

SO YES, WE ENCOURAGE AND WE DO QUITE A BIT OF COOPERATIVES, ESPECIALLY IN OUR TECH.

ITS, THEY UTILIZE A LOT OF COOPERATIVES AND WE USE THEM ACROSS THE CITY PARKS AND REC FOR A LOT OF EQUIPMENT.

SO COOPERATIVES ARE VERY WELL USED HERE AT THE CITY OF DALLAS.

WELL, SO I WOULD LIKE TO INCORPORATE THAT INTO POLICY, AND CHAIR, I'D LIKE TO HAVE US CONSIDER ADDING THIS AS A FINANCIAL MANAGEMENT PERFORMANCE CRITERIA THAT ACTUALLY DEPARTMENTS MUST LOOK AND SEE IF A COOPERATIVE IS ALREADY PROVIDING THIS SERVICE AND AT WHAT PRICE AND IF THEY BELIEVE THEY CAN GET IT AT A BETTER PRICE BY DOING THEIR OWN PROCUREMENT, THEN THAT OUGHT TO BE SIDE BY SIDE, AND SO LET'S SEE IF THAT'S TRUE OR IF SOMEBODY JUST HAS A LOCAL PREFERENCE, AND I HAVE A FEELING THAT WE'RE GOING TO CUT DOWN ON THE NUMBER OF PROCUREMENTS AND THE SPEED AT WHICH FOLKS CAN OPERATE, BECAUSE IT'S ALREADY DONE, AND WHEN WE START SEEING THAT SOME OF THESE PROCUREMENTS ARE TAKING MULTIPLE MONTHS, SIX, SEVEN, EIGHT MONTHS, IT MIGHT BE WORTH IT TO PAY A LITTLE BIT MORE SOMETIMES, AND YOU MAY NOT NEED THE FULL STAFF YOU HAVE IF THEY WOULD UTILIZE THIS MORE, I MEAN, OR MAYBE THEY COULD BE DOING OTHER THINGS.

SO I'M JUST SAYING THAT I WOULD LIKE TO SEE US INTEGRATE THAT AS PART OF OUR POLICY.

FOR EVERY DEPARTMENT WHEN THEY'RE DOING A PROCUREMENT IS LOOK AND SEE WHAT OTHER THINGS ARE ALREADY AVAILABLE WHERE THEY DON'T HAVE TO GO THROUGH THIS.

SO THANK YOU FOR THAT RECOMMENDATION, AND WE ARE OPEN TO EXPLORE THAT.

HOWEVER, I DO WANT TO IDENTIFY SOME OF THE REASONS THAT DEPARTMENTS DO NOT USE COOPERATIVES.

NUMBER ONE, THESE COOPERATIVES AND INTER LOCALS DO NOT ALWAYS INCLUDE DIVERSITY.

SO YOU WILL SEE A HUB REQUIREMENT, WHICH ESSENTIALLY IS A SELF CERTIFYING PROGRAM WHERE A FIRM IS A MINORITY DESIGNATED ENTITY.

THEY DO NOT HAVE GOALS ON A LOT OF THE PROCUREMENT.

SO FOR DEPARTMENTS WHO WANT TO ENSURE THAT THERE IS EQUITY AND INCLUSION, THERE'S LOCAL PARTICIPATION.

THOSE ARE OTHER REASONS WHY DEPARTMENTS WILL OPT TO DO A COMPETITIVE PROCUREMENT.

AGAIN, PRICING IS ONE.

SO THAT'S A GOOD OPPORTUNITY TO EXPLORE, ESPECIALLY ON THE COOPERATIVES AND INTER LOCAL SIDE BECAUSE IT DOES REDUCE THE MANPOWER FROM PROCUREMENT.

[01:40:05]

BEFORE WE SAY YOU HAVE TO USE THE CO-OP, BECAUSE THERE ARE OTHER FACTORS THAT DEPARTMENTS DEFINITELY WANT TO UTILIZE BEFORE THEY MAKE A DECISION TO DO CO-OP OR A LOCAL PROCUREMENT, AND THANK YOU, AND WHILE I UNDERSTAND YOUR THE DIRECTION, I'M WONDERING IF THAT IS NOT SOMETHING NOT IN POLICY OR ORDINANCE, BUT LIKE IN REGULATIONS OR SOMETHING WHERE IT'S A PRACTICE BUT NOT MEMORIALIZE IT.

BECAUSE AS YOU'VE SAID, THERE'S REASONS WHY YOU DON'T DO IT, BUT I'M WONDERING IF YOU DO MAKE IT THE NORM, WHAT DOES THAT ADD TO YOUR WORKLOAD? I MEAN, IS IT GOING TO, DOES IT MAKE A DIFFERENCE? SO YOU'RE CORRECT.

IT'S NOT MEMORIALIZED OR CODIFIED IN ANY CURRENT POLICY.

IT'S NOT AN AD 4-5.

SO THERE IS STILL A PROCUREMENT CONNECTIVITY TO THE WORK.

SO IF WE MAKE THAT A REQUIREMENT THAT DEPARTMENTS EITHER HAVE AN OPTION OF A COOPERATIVE OR INTERLOCAL IF IT'S AVAILABLE, AND THEN A DISTINGUISHING EITHER PRICE OR EQUITY. THESE ARE THE FACTORS WE WOULD USE IT.

WE STILL HAVE OVERSIGHT.

SO EVEN IF IT'S A COOPERATIVE INTERLOCAL, IF WE MAKE THAT A MANDATE, THEN WE WILL NEED STAFF TO ENSURE, NUMBER ONE, THAT THE COOPERATIVES ARE ACTIVE AS WE DO NOW BUT THE VOLUME WOULD INCREASE, RIGHT? IF WE MADE THAT A POLICY, WE ALSO WOULD NEED TO WORK AROUND HOW DO WE IDENTIFY OPPORTUNITIES FOR SMALL LOCAL MWBES TO HAVE PARTICIPATION BECAUSE IT'S NOT A PART OF THESE COOPERATIVES.

SO YES, THE PROCUREMENT STAFF, THE TEAM WORK THAT WOULD CONTRIBUTE TO THIS, IT WOULD NOT NECESSARILY REDUCE.

IT WOULD TRANSFORM OUR WORK VERSUS OUR FOCUS OF DOING A FULL PROCUREMENT VERSUS PROVIDING THE SERVICES AND SUPPORT TO OUR DEPARTMENTS TO IDENTIFY COOPERATIVES AND INTER LOCALS AND ASSIST THEM THROUGH THE PROCESS.

SO I GUESS THE QUESTION IS, HOW DO YOU CREATE A MORE EFFICIENT WAY OF GETTING GOODS AND SERVICES OUT THE DOOR? IS IT GOING THROUGH THIS ROUTE, THIS ROUTE OR THIS ROUTE? SO IT MAY BE JUST A REGULATION OR SOMETHING THAT YOU DO IN YOUR WORK PLANS AND REPORT BACK AS TO WHY, BUT I DON'T KNOW IF POLICY IS THE MECHANISM IN WHICH TO DO IT.

I GUESS THAT'S WHAT I'M ASKING, AND YOU DON'T HAVE TO ANSWER IT, BUT UNDERSTANDING THE DIRECTION THAT IS NEEDED TO GO IS POLICY, THAT MECHANISM IN WHICH ENSURES THAT DIRECTION. I GUESS THAT'S THE AND I DON'T WANT YOU TO TALK ABOUT ON THE FLY, BECAUSE THERE'S A LOT OF THINGS THAT YOU HAVE TO GO THROUGH BUT YOU'RE RIGHT. IT KIND OF DOES TRANSFORM THE WAY YOU DO YOUR WORK, AND I DON'T THINK THAT'S THE INTENT.

I THINK IT'S THE INTENT IS TO GET THESE CONTRACTS OUT THE DOOR, MOVING FASTER THAN THE NORM, AND WHAT IS THOSE AND HOW DO YOU DO THAT? AND WHAT IS THE MECHANISM THAT ENSURES THAT? ABSOLUTELY, AND I DO THINK THERE'S MORE RESEARCH TO BE DONE FOR A THOROUGH RESPONSE, BUT WHAT I WILL SAY IS WHAT WE COULD DO A BETTER JOB AT IS PROVIDING OUR DEPARTMENTS, OUR INTERNAL CUSTOMERS WITH A PLETHORA OF OPTIONS.

SO WHEN THEY SUBMIT THEIR REQUESTS FOR AN RFP, BECAUSE THAT'S WHAT THEY HAVE DONE TRADITIONALLY IN THE PAST, THERE IS AN OPPORTUNITY, ESPECIALLY WITH THIS NEW PROCESS THAT WE'RE UTILIZING IN PROCUREMENT TO SAY, HEY, THESE COOPERATIVES OR THESE OR OTHER OPPORTUNITIES FOR YOU TO EXPLORE.

SO I AGREE WITH YOU ON THE GOAL OF MAKING THE PROCESS MORE EFFICIENT.

THE QUESTION IS, HOW DO WE DO THAT? PROVIDE DEPARTMENTS WITH THE DECISION MAKING AUTHORITY TO MAKE SURE THEY'RE GETTING EXACTLY WHAT THEY WANT, AGAIN, INCLUSIVE OF ALL THOSE FACTORS THAT COOPERATIVES AND INTER LOCALS MAY NOT HAVE BUILT INTO THEM.

SO I WAS JUST WONDERING IF YOU MIGHT BE ABLE TO PROVIDE A MEMO TO US THAT TELLS US HOW MANY DOLLARS WERE SPENT WITH COOPERATIVES VERSUS NON COOPERATIVES.

IF I DON'T KNOW IF YOU HAVE THAT DATA, BUT IF YOU DO, I WOULD REALLY LIKE TO KNOW THAT OR OR I'M SORRY AND IF YOU KNOW HOW MANY INSTANCES OF PURCHASING WERE PART OF A COOPERATIVE VERSUS NOT.

SO BOTH THE DOLLARS AND THE NUMBERS AND THE INTERACTION OR WHAT PROCUREMENT MANAGED FOR GOODS AND SERVICES ONLY OR FOR ALL BECAUSE CONSTRUCTION IS SEPARATE, BUT WE CAN GET THAT FROM DEPARTMENTS.

I JUST WANT TO MAKE SURE I THINK PROBABLY JUST UNDER YOUR PURVIEW.

PERFECT. I'M NOT TRYING TO GIVE YOU A BIG PROJECT.

I'M JUST CURIOUS TO UNDERSTAND THE SCOPE OF WHAT WE'RE TALKING ABOUT, AND WE DO HAVE THAT DATA.

THANK YOU. THANK YOU.

DIRECTOR THOMPSON, YOU'VE BEEN HERE ALL DAY.

DO YOU WANT TO STICK AROUND FOR THE REST, I DON'T.

OKAY, WELL, THEN WE WILL MOVE ON.

WE'VE GOT DISCUSSION ITEMS D, E AND F, AND I'D SAY ANYBODY WHO'S PARTICIPATING IN THOSE.

IF YOU WANT TO JUST COME ON UP HERE, WE'LL KNOCK THEM OUT TOGETHER, AND THESE THREE ITEMS, COLLEAGUES, ARE DALLAS CITY HALL.

THIS IS D FIRST DALLAS CITY HALL.

PRIORITY MAJOR MAINTENANCE PROJECTS.

YOU MIGHT REMEMBER.

I DON'T KNOW HOW YOU COULD FORGET HOW THIS WAS DISCUSSED AT THE 2024 BOND DISCUSSIONS VERY RECENTLY, AND WE HAD ASKED IN THAT

[01:45:04]

SO THAT'S D.

E IS DEVELOPMENT SERVICES, THE PROCESS SIMPLIFICATION MAP OF THE PERMITTING PROCESS, AND THEN F IS AN UPDATE ON THE REVIEW OF THE CITY'S REAL ESTATE AND PLAN MOVING FORWARD WITH OUR BOOK OF REAL ESTATE.

SO IT LOOKS LIKE WE'VE GOT OUR EXPERTS UP HERE.

LET'S START WITH ITEM D AND JUST GIVE US A LITTLE OVERVIEW OF WHAT YOU PUT IN HERE PLEASE.

WELL GOOD AFTERNOON JOHN JOHNSON WITH BUILDING SERVICES.

THE COMMITTEE HAS BEFORE THEM A MEMO THAT WE PREPARED THAT HAS THE INFORMATION THAT WAS SUBMITTED TO COUNCIL FOR CONSIDERATION OF CITY HALL FOR MAJOR MAINTENANCE AT THE 2024 BOND CONSIDERATION MEETING.

THE PROPOSITION WAS ULTIMATELY UNFUNDED, WHICH LEFT YOU WITH FOUR MAJOR PROJECTS, AND THOSE ARE LISTED IN THE MEMO.

THEY RANGE FROM GENERATORS, ELECTRICAL UPGRADES, HVAC RETROFITS, AND FIRE SUPPRESSION.

THERE IS ALSO A BLURB IN THERE ABOUT THE CONTINUED ISSUES WITH WATER INFILTRATION, AND THOSE ARE HOW WE HAVE CONSTRUCTED THE MEMO, SO THAT THE COUNCIL HAS AWARENESS OF THE ISSUES AND THE NEEDS, AND I SEE AT THE END OF THE MEMO YOU MENTIONED A POTENTIAL FUNDING MECHANISM USING ARPA FUNDS.

YES, SIR. SO IF THE COMMITTEE I'M SORRY, IF THE COUNCIL APPROVES THE ITEM THAT WAS RECOMMENDED DURING THE MOST RECENT COUNCIL BRIEFING FOR THE ARPA REALLOCATION, THAT INCLUDES $7.8 MILLION WORTH OF REALLOCATIONS THAT WOULD GO TOWARD THESE ITEMS, LEAVING US APPROXIMATELY 20 OR SO MILLION UNFUNDED.

THERE'S NOT ANY ADDITIONAL ARPA MONEY THAT COULD BE UTILIZED FROM THAT ALLOCATION OR NOT.

I DON'T BELIEVE THAT WAS INCLUDED IN THE ORIGINAL RECOMMENDATIONS.

OKAY, AND THE FUNDS WOULD GET THE 7.8 THAT YOU'RE ASKING FOR FROM THE ARPA FUNDS WOULD GO TOWARDS GENERATOR UPGRADES AND ELECTRICAL UPGRADES.

YES, SIR, AND INCLUDED WITH THE GENERATORS ARE REQUIRED MINIMUM ELECTRICAL UPGRADES.

SO IT WOULD BASICALLY BE THAT ONE PACKAGE PROGRAM.

GOT IT. THANK YOU.

COLLEAGUES? COUNCILWOMAN BLACKMON.

SO IT LOOKS LIKE WE HAVE 20 MILLION THAT IS LEFT OVER TO FUND, AND WHAT IS YOUR PLAN FOR THAT? 20 MILLION.

SO I DON'T KNOW THAT 20 MILLION HAS BEEN IDENTIFIED YET.

SO I THINK THE CITY MANAGER MENTIONED THAT THERE COULD BE POTENTIAL OTHER SOURCES.

MAYBE SALES TAX COMES IN BETTER.

THAT COULD BE ALLOCATED IF AT THE END OF THE YEAR A DEPARTMENT HAS SOME SORT OF SAVINGS, IF IT'S RECOMMENDED THAT THOSE SAVINGS COULD BE REALLOCATED OR JUST THROUGH THE BUDGET PROCESS ANNUALLY, AND WE COULD START TACKLING SOME OF THESE PROJECTS AS FUNDS BECOME AVAILABLE.

SO HGVAC IS GOING TO GET HOT THIS SUMMER, BUT WE'RE HOPING THAT THE THAT IT WILL SURVIVE.

WHAT'S GOING TO HAPPEN IF THEY DO BREAK DOWN.

SO WE'LL DO AS WE'VE ALWAYS DONE.

WE MAKE REPAIRS AND EMERGENCY REPLACEMENTS AS WE HAVE TO.

ANYTHING THAT WE CAN DO THAT WILL PROLONG THE LIFE OF THE EQUIPMENT TO KEEP US FROM HAVING TO BUY AN ENTIRE NEW CHILLER PER SE.

WE WILL GO THROUGH ANY KIND OF PARTS REPLACEMENT OR PARTICULAR REPAIRS OR RETROFITS TO HELP PREVENT US FROM HAVING TO SPEND THE MULTIPLE MILLIONS OF DOLLARS FOR THE ACTUAL CHILLER ITSELF, BUT WHEN IT COMES DOWN TO IT, IT'S A DECISION OF WHAT MONEY DO WE HAVE AND WHAT ARE OUR RESOURCES BUT AT 2030 IS WHEN WE HAVE TO.

THAT'S GOING TO BE A DIFFERENT DISCUSSION.

YES, MA'AM, THAT'S THE DEADLINE FOR THE ENVIRONMENTALLY ENVIRONMENTALLY FRIENDLY REFRIGERANTS COMPONENT.

SO WE DO NOT HAVE TO STOP USING OUR EQUIPMENT AND WE CAN STILL SERVICE IT AND REPAIR IT.

HOWEVER, AS THE SUPPLIES FOR THE LIMITED REFRIGERANT BECOME MORE IN DEMAND, OUR PRICE WILL CONTINUE TO INCREASE AND THEN OUR DELAYS WILL ALSO OCCUR, REPAIR DELAYS WILL OCCUR BECAUSE WE'RE HAVING TO LOCATE THE EQUIPMENT.

SO, ROBERT, I GUESS WHAT WE SHOULD HOPEFULLY DO IS MAYBE TO DO WE GOT SEVEN YEARS, SIX YEARS, MAYBE CREATE A PLAN TO JUST START TACKLING THAT.

I MEAN, IT'S 10 MILLION BY THE TIME WE JUST ROUND IT UP, AND SO INSTEAD OF DOING ONE BIG HIT AND THEN I KNOW THE FIRE SUPPRESSION MAYBE, I GUESS, COME BACK WITH A PLAN TO GET THE REST OF IT, BUT THE BIG ONE IS THE INFILTRATION.

I MEAN, YOU'RE ERODING YOUR BASE, AND THIS IS A BIG BUILDING.

IS THAT, LIKE IT SAYS OVER TIME? DO WE KNOW WHAT TIME IS? DO WE HAVE IT? I MEAN, I'M MARRIED TO AN ARCHITECT, SO I'M ALWAYS LOOKING AT THIS STUFF.

SO WHAT? I MEAN, BECAUSE TIME AND THE RAINS WE'RE GETTING NOW ARE NOT NICE AND STEADY.

THEY'RE DOWNPOURS, WHICH CAUSES RUNOFF, WHICH WE'VE SEEN.

THE GARAGE BASICALLY FLOODED A COUPLE OF TIMES.

WHICH KIND OF CONCERNS ME BECAUSE IF YOU'RE ERODING YOUR BASE, FOUNDATION IS A HORRIBLE THING TO FIX.

SO WHAT IS OUR PLAN FOR THAT ONE? HONORABLE CHAIR, MEMBERS OF THE COMMITTEE, ROBERT PEREZ, ASSISTANT CITY MANAGER.

THAT IS A LARGE NUMBER.

COUNCIL MEMBER, AND SO, I MEAN, THAT'S SOMETHING THAT WE'RE GOING TO HAVE TO CONSIDER PROBABLY OVER THE NEXT COUPLE OF YEARS THROUGH THE BUDGET PROCESS.

OR AS DIRECTOR JOHNSON MENTIONED, IF THERE'S OPPORTUNITIES FOR ADDITIONAL FUNDING THAT, THAT MAY BECOME AVAILABLE TO US, BUT WE

[01:50:04]

THAT'S JUST MY OPINION.

WE'LL DO. MA'AM. THANK YOU. THANKS.

CHAIR MENDELSOHN.

THANK YOU.

OKAY, SO I JUST WANT TO MAKE SURE.

I MEAN, THE AIR CONDITIONING IS WORKING.

IT'S JUST THAT YOU'RE TRYING TO GET INTO COMPLIANCE FOR 2030.

CORRECT? IT'S TWO DIFFERENT COMPONENTS, ESSENTIALLY.

SO YOU'RE CORRECT. YES.

WE'RE TRYING TO BE IN COMPLIANCE AND BE PROACTIVE SO THAT WE'RE NOT FACED WITH LARGER EXPENSES LATER.

HOWEVER, THERE ARE POCKETS OF THIS BUILDING TODAY THAT ARE OVER 85 DEGREES BECAUSE THE EQUIPMENT EITHER THE BUILDING AUTOMATION COMPONENTS WHICH ARE PNEUMATIC, THE OLD AIR COMPRESSED PIECES ARE NOT MODERN WITH ELECTRIC, WHICH IS WHAT WE SHOULD HAVE.

SO IT'S ACTUALLY A MULTIPLE COMPONENTS IN THIS BUILDING THAT WOULD KEEP THE SYSTEM WORKING AS EFFICIENTLY AS POSSIBLE, HELPING TO REDUCE OUR COST AND ALLOWING US TO GO IN AND STRATEGICALLY MAKE ADJUSTMENTS, LIKE PERHAPS JUST THIS ROOM, WE COULD DO SOMETHING IF WE HAD BETTER CONTROLS OR A MORE MODERN AUTOMATION SYSTEM.

SO I'M HEARING YOU SAY NONE OF THESE ARE NEW ISSUES.

THESE ARE JUST THE WAY THE BUILDING WAS BUILT.

IT'S BEEN THIS WAY SINCE IT WAS BUILT, AND THESE ARE THINGS YOU WOULD LIKE TO ENHANCE.

SO I DON'T THINK SOME OF THEM LIKE THE WATER INFILTRATION, WE ALREADY KNOW THE ELECTRICAL ITEMS. THOSE HAVE BEEN ON FOR A WHILE ASKING ABOUT THE AIR CONDITIONING.

OH, JUST THE AIR CONDITIONING.

SO I THINK THAT THERE ARE STILL SOME CHALLENGES THAT HAVE BEEN ONGOING FOR A NUMBER OF YEARS THAT WE HAVE.

FOR INSTANCE, THIS BUILDING WAS BUILT IN DIFFERENT PHASES, RIGHT? SO THE LOWER LEVELS, L1 AND L2, THEY'RE NOT REALLY EVEN A PART OF THE WHOLE HVAC SYSTEM.

SO WHEN WE UPGRADED THE BOILERS RECENTLY THAT THE COUNCIL APPROVED, THAT DIDN'T REALLY FIX ANY OF THE HEATING ON L1 AND L2 BECAUSE THEY'RE ESSENTIALLY TWO SEPARATE COMPONENTS AND TWO SEPARATE SYSTEMS. OKAY. SO FOR THE WATER INFILTRATION, I MEAN, IT REALLY JUST SORT OF JUMPED OUT WHEN A THIRD OF THE COST IS FOR BOND PROGRAM FEES.

CAN YOU TALK ABOUT THAT? SO, YES, MA'AM, THE MULTIPLIER THAT WE PUT THE BOND OFFICE USED FOR ALL OF THE PROJECTS THAT WERE SUBMITTED FOR THE 2024 BOND PROGRAM IS 31%.

SO BY THE TIME THEY HAVE ALL OF THE ADMINISTRATIVE, THE OVERHEAD, THE SALARY COSTS, THAT'S THE FACTOR THAT'S USED FOR ALL THE PROJECTS.

SO THAT'S HOW WE CAME UP WITH THAT ESTIMATE FOR THIS PARTICULAR COMPONENT.

WOW, THAT'S A VERY HIGH NUMBER.

YOU'RE SAYING THAT ALL IN THE 1.25 BOND? YOU'VE USED THAT NUMBER? YES, MA'AM. WOW, I WAS NOT AWARE OF THAT.

IT'S NOT A TYPICAL NUMBER.

SO, LIKE, THE HIGHEST NUMBER I'VE EVER HEARD FOR ADMINISTRATION IS 20%.

IS THERE ANYTHING YOU CAN SHARE ABOUT HAVING A 30 PLUS PERCENT FEE? CORRECT. I WAS GOING TO ASK IF DR.

PEREZ HAS ANY INSIGHT, BUT WE MAY TAKE IT FROM THE BOND OFFICE WHAT THEY'VE USED AS WELL FROM, AND KEEP IN MIND THAT ALSO INCLUDES PRICE ESCALATION, BECAUSE WE DON'T KNOW WHEN THESE PROJECTS ARE GOING TO ACTUALLY BE CONSTRUCTED.

SO THERE IS A PRICE ESCALATION OR INFLATIONARY FACTOR IN THERE THAT I CAN GET YOU THAT NUMBER.

SO YOU'RE SAYING THAT THE 40 MILLION SO YOU SAY THAT THE COST CURRENTLY IS 31 MILLION BUT WHEN ADJUSTED, LET'S SAY FOR BOND PROGRAM CONSTRUCTION ADMINISTRATIVE FEES IS ESTIMATED AT 40 MILLION.

SO YOU'RE SAYING THAT'S INCLUSIVE OF THE ESCALATION OF THE PRICE.

IT'S NOT JUST THE BOND FEES.

THAT'S EVERYTHING MA'AM.

YES. WELL, THIS CERTAINLY RAISES A QUESTION ABOUT WHAT THE ADMIN FEE IS FOR THE BOND OFFICE.

COULD YOU CONFIRM THAT? WELL, IT WAS AROUND 9% FOR THE ADMIN, BUT I WILL CONFIRM THAT FOR YOU.

YES. OKAY, BUT YOU WERE SHAKING YOUR HEAD THAT.

YES, THIS IS WHAT IT WAS INCLUDED IN.

IT'S ALL INCLUSIVE. IT'S ALL INCLUSIVE.

YES. SO AND WE DID HAVE THIS DISCUSSION AS FAR AS THE ASSUMPTIONS THAT WE'RE MAKING FOR THE PROJECT COST FOR THE 2024 BOND PROGRAM, WHICH INCLUDED THE ADMINISTRATION FEE, WHICH INCLUDED AN INFLATIONARY FACTOR WHICH INCLUDED A NUMBER OF ITEMS, AND SO I CAN GET YOU THAT INFORMATION AGAIN, BUT I BELIEVE THE PROGRAM ADMINISTRATION ITSELF WAS ABOUT 9%, BUT AGAIN, UNDERSTANDING THE HISTORY AND THE RECENT HISTORY OF OUR PRICE ESCALATIONS, I THINK WE JUST TALKED ABOUT ONE IN THE LAST PRESENTATION. WE DID ASSUME AN INFLATIONARY FACTOR INTO THESE PROJECTS BECAUSE WE DON'T KNOW WHAT OUR WHAT OUR PRICES ARE GOING TO DO OVER THE NEXT FIVE YEARS. OKAY.

WELL I'M GOING TO NEED TO AGREE WITH COUNCILMEMBER BLACKMON THAT WE NEED A PLAN, AND THE PLAN IS NOT JUST FOR CITY HALL.

WE NEED A PLAN ABOUT ALL OF OUR BUILDINGS, BECAUSE WE HAVE BUILDINGS THAT ARE ACTUALLY IN WORSE SHAPE THAN CITY HALL AND WHILE IT WAS TURNED DOWN.

[01:55:03]

I THINK THAT'S A MISTAKE.

WHAT YOU DO KNOW THOUGH, PUT IT ON THE LIST AND SHOW US WHAT IT IS AND WHAT IT WOULD TAKE AND HOW YOU THINK YOU COULD GET THERE.

EVEN IF YOU JUST PUT IN A HOLE HERE THAT SAYS, I NEED THIS MUCH MONEY ALLOCATED THIS YEAR, OR I NEED SOME SORT OF CASH INFUSION TO BE ABLE TO MAKE THIS HAPPEN.

SO WE ALLOCATE MONEY TO YOU EVERY YEAR, AND THEN YOU RECLAIM MONEY THROUGH THE YEAR.

THAT'S ADDED TO BUILDING MAINTENANCE PROJECTS, BUT CLEARLY IT'S INSUFFICIENT, RIGHT? IF IT WAS SUFFICIENT, CITY HALL WOULD HAVE NEVER GOTTEN TO THIS CONDITION.

SO I'M JUST GOING TO SAY TO YOU, WE NEED TO HEAR FROM YOU.

WHAT DO YOU NEED SO THAT THIS ISN'T HAPPENING EITHER AT CITY HALL OR OUR OTHER BUILDINGS? WE JUST WENT THROUGH A WHOLE SERIES OF FIRE STATIONS THAT SHAMEFUL SITUATION.

SO WE DON'T KNOW ALL THE BUILDINGS AND THE CONDITIONS, BUT I THINK YOU DO I JUST RECENTLY FOUND OUT CODE COMPLIANCE IS NOT IN COMPLIANCE WITH THEIR OWN AIR CONDITIONING STANDARDS.

I MEAN, I DON'T EVEN KNOW WHAT TO SAY ABOUT THAT.

SO PLEASE MAKE A PLAN FOR ALL OF THE ASSETS THAT YOU'RE AT LEAST AWARE OF AND I GUESS THAT MEANS PEOPLE HAVE CALLED YOU AND SAID, HEY, CAN YOU COME FIX THIS, THAT OR THE OTHER THING? AT LEAST DO IT BASED ON WHAT THE EMPLOYEES HAVE BEEN ASKING FOR.

SURE, WE CAN USE WHAT WE HAVE KNOWN FROM THE 2017 PROGRAM AND THEN WHAT WE'VE BROUGHT TO OUR ATTENTION SINCE THEN.

THANK YOU.

CHAIR MORENO.

THANK YOU, CHAIR. I TOO WOULD LIKE TO HAVE IT TRUE ASSESSMENT OF CITY HALL SO THAT WE CAN.

ENSURE THAT WE'RE WHAT WE'RE ASKING FOR IS WHAT'S ACTUALLY NEEDED AND NOT A BAND-AID, THAT WE'RE ACTUALLY DOING THE NECESSARY REPAIRS, AND I THINK THE ONLY WAY TO DO THAT IS THROUGH THROUGH AN ASSESSMENT OF NOT ONLY THIS BUILDING, BUT OTHER BUILDINGS THROUGHOUT THE CITY OF DALLAS, AS WE'RE LOOKING FOR OTHER WAYS TO POTENTIALLY PAY THIS ARE WE LOOKING AT THE SUSTAINABILITY PROJECTS AND MODERNIZING SOME OF OUR EQUIPMENT, AND PARTNERING WITH COMPANIES THAT CAN DO THAT COST UP FRONT, AND THERE'S THAT COST SAVINGS PROGRAM TO THE CITY. ARE WE EXPLORING THAT? SO LET ME USE AN EXAMPLE THAT WE'VE HAD FOR SOLAR PANELS THAT HAVE COME ONTO THE FACILITIES.

DUE TO THE CITY'S VERY LUCRATIVE AND LOW ELECTRICITY RATE WHEN WE TRY TO FORECAST THE REPAYMENT PERIOD FOR THAT, IT EXCEEDS ALMOST 40 YEARS, RIGHT. SO DUE TO THE AMOUNT THAT WE PAY AND THEN WHAT WOULD BE CHARGED BACK TO US OVER TIME THAT WE'VE SAVED, IT DOESN'T ACTUALLY MAKE FINANCIAL SENSE FOR US TO TAKE A LOAN, QUOTE UNQUOTE, AND THEN HAVE IT PAID BACK FOR THE SAVINGS.

THANK YOU, AND THAT'S FOR THE PARTICULAR ONE THAT YOU'VE MENTIONED, RIGHT.

YEAH. THANK YOU FOR THAT; THAT'S HELPFUL.

ALSO IF WE ARE LOOKING AT.

SUGGESTIONS ON WHERE TO LOOK FOR DOLLARS TO BE ABLE TO DO THAT.

I KNOW THAT THROUGH ARPA DOLLARS WE LOOKED AT A SMALL AMOUNT, BUT THERE'S ALSO GOING TO BE POTENTIALLY AN OPPORTUNITY IF WE IF THE CITY DECIDES NOT TO MOVE FORWARD WITH THE TECHNOLOGY AND INTERNET SERVICES THAT WE'RE LOOKING AT.

ARE WE MAKING ANY RECOMMENDATIONS ON THE USE OF THOSE DOLLARS IF.

THE CITY DOESN'T MOVE FORWARD WITH THE PLANNED USE.

COUNCILMAN. I THINK THAT WE WOULD IF COUNCIL WENT THAT DIRECTION.

I THINK THAT WE WOULD DEFINITELY HAVE TO REGROUP AS A TEAM TO MAKE RECOMMENDATIONS ON THAT, BUT AS IS THE CASE TODAY WE HAVEN'T LOOKED AT A RECOMMENDATION ON HOW TO REPROGRAM THAT MONEY.

THANK YOU, AND WITH THAT, THE ONE THING THAT I DIDN'T SEE ON HERE I'VE NOTICED SOME OF OUR PREVIOUS NEEDS INVENTORY CALLS FOR IMPROVEMENTS TO THE PLAZA OF CITY HALL AS WELL, AND SO IT MIGHT BE HELPFUL TO ADD THAT IN THE OVERALL COST AS WELL.

THANKS FROM MY COLLEAGUES FOR THE GREAT QUESTIONS.

I WAS JUST CONFIRMING SOMETHING WITH MR. IRELAND. YEAH, I MEAN, IT'S I COMPARE THIS SITUATION.

I AGREE WITH EVERYTHING THAT'S BEEN ASKED FOR WITH THE PLAN AND I KNOW, LIKE, YOU ALL ARE SENSITIVE TO THIS.

LIKE WHEN WE HEAR, LIKE, TWU COME UP HERE AND TALK ABOUT A 70 YEAR WATER PLAN.

I MEAN, IT'S A VERY EXPENSIVE, VERY, VERY COSTLY ENDEAVOR, AND WE ALL JUST KIND OF BREEZES THROUGH BECAUSE WE KNOW THERE'S A PLAN IN PLACE THAT'S BEEN THOUGHT THROUGH FOR DECADES, AND I THINK WE SEE THE CHALLENGES HERE IN THAT WE DON'T HAVE A MAINTENANCE PLAN THAT'S NOT INCLUDING THE

[02:00:04]

I DON'T EXPECT THAT OVERNIGHT, BUT I THINK THAT'S SOMETHING TO WORK TOWARDS.

SO THAT WE TREAT YOU GUYS LIKE TWU WHEN YOU'RE UP HERE AND IT'S JUST LIKE, ALL RIGHT, YOU'RE ON IT.

IT'S GOING TO COST US THIS MUCH.

YOU BRING US THE REQUEST EVERY YEAR, AND IT COMES OUT OF THE GENERAL FUNDS BECAUSE WE KNOW IT'S A MAINTENANCE ISSUE.

SO I THINK THAT'S SOMETHING TO WORK TOWARDS.

A BUILT IN BUILDING MAINTENANCE ONGOING, NOT BOND FUNDED.

IDEALLY PLAN IN THE FUTURE.

SO HAVE FUN WITH THAT.

ALL RIGHT. WELL, LET'S MOVE ON TO DEVELOPMENT SERVICES MONTHLY UPDATE AND PROCESS MAP.

HAVE WE SIMPLIFIED THIS AND CUT DOWN ON THE CHUTES AND LADDERS FROM HELL? DO WE HAVE ANYBODY HERE? OH, THAT'S YOUR THAT'S COUNCILWOMAN BLACKMON.

IS THERE ANYONE HERE FROM [INAUDIBLE]? I KNOW.

YOU WERE NEEDED.

HE ACTUALLY ASKED ME IF WE NEEDED HIM AND I SAID PROBABLY NOT, BUT I THOUGHT VERNON WAS STILL HERE, SO MAJED, I WAS JUST ASKING IF THE PERMIT PROCESS HAS BEEN SIMPLIFIED IN ANY WAY SINCE THE LAST TIME WE BROUGHT UP THE CHUTES AND LADDERS MAP.

SO, HONORABLE CHAIR, MEMBERS OF THE COMMITTEE, THANK YOU FOR THE QUESTION.

MAJED AL-GHAFRY, ASSISTANT CITY MANAGER FOR ECONOMIC DEVELOPMENT CONVENTION.

WE ARE WORKING ON ON THE GUIDELINE.

I THINK WE FORWARDED JUST A DRAFT OF THE GUIDELINE TO COUNCIL MEMBERS TO SOLICIT THEIR INPUT.

THE PURPOSE OF THAT IS TO SIMPLIFY THE PROCESS AND LOOK AT FURTHER DETAILS, TO BE ABLE TO EITHER SIMPLIFY AND STREAMLINE THEM A LITTLE BIT BETTER OR, FRANKLY, ELIMINATE THEM, AS WELL AS LOOKING AT CONCURRENT PROCESSES THAT HELP US SHORTEN THE TIMELINE, SUCH AS PLANNING, ZONING AS WELL AS DEVELOPMENT SERVICES.

SO YES, WE'RE WORKING ON IT, AND THERE'S GOING TO BE A COMPREHENSIVE GUIDELINE FOR THAT COMING UP.

ALL RIGHT. FANTASTIC. WELL, NEXT MONTH, MY INTENT THIS MONTH WAS TO BRING THE AI, ARTIFICIAL INTELLIGENCE CONTRACTOR THAT'S BEEN WORKING WITH PERMIT OFFICES THROUGHOUT FLORIDA AND HAVE THEM JUST TALK ABOUT WHAT THEY'VE BEEN DOING, AND I KNOW DIRECTOR ESPINOSA HAS BEEN TALKING WITH A COUPLE OF DIFFERENT COMPANIES ON PERMITTING. I'D LIKE TO HAVE IF THEY DO COME IN MARCH, I BELIEVE THEY ARE.

I'D LIKE TO HAVE YOU GUYS KIND OF UP AT THE TABLE WITH THEM, JUST TALKING ABOUT YOUR THOUGHTS ON IT, AND JUST HAVE A PRODUCTIVE DISCUSSION.

WE'D BE HAPPY TO DO THAT.

THANK YOU. COLLEAGUES? NO? ALL RIGHT. THANK YOU.

LET'S MOVE ON TO ITEM F.

I APPRECIATE DR.

PEREZ, YOU CONTINUING TO MOVE THIS EFFORT FORWARD, AND HAVING SOME RECOMMENDED OPPORTUNITIES HERE ON THE REDEVELOPMENT OF CITY REAL ESTATE.

DO YOU WANT TO JUST GIVE US A QUICK OVERVIEW OF MEMORANDUM F? YES, SIR. AS MENTIONED HERE WORKING WITH CROSS-DEPARTMENTAL TEAM AND THE CITY MANAGER'S OFFICE, WE HAVE EVALUATED SOME OPPORTUNITIES OF OUR CITY REAL ESTATE PORTFOLIO FOR US TO EITHER GO AND GET APPRAISALS FOR SO THAT WE HAVE SOME ANSWERS FOR COUNCIL, DEVELOP RFPS THROUGH A CONSULTANT SUCH AS THROUGH CBRE OR ANOTHER ENTITY TO ACTUALLY REDEVELOP SOME OF OUR CITY PROPERTIES TO INCLUDE OAKMONT THE NORTH OAK CLIFF LIBRARY AND PARK FOREST LIBRARY A COUPLE OF THOSE WE DO KNOW THAT THEY WILL BE GETTING BOND FUNDS, GOD WILLING, THROUGH THE 2024 BOND PROGRAM, AND SO WE'RE HOPING TO POTENTIALLY LEVERAGE SOME OF THOSE DOLLARS TO ENTER INTO A PUBLIC PRIVATE PARTNERSHIP.

POTENTIALLY, AND THEN THERE'S THREE PROPERTIES AT THE BOTTOM THAT WE KNOW THEY'RE SMALLER IN SIZE, THAT WILL HAVE OUR REAL ESTATE TEAM DEVELOP RFPS TO POTENTIALLY REDEVELOP FOR HOUSING OR OTHER USE.

GREAT, AND I KNOW CHAIR MORENO HAS BEEN VERY PASSIONATE ABOUT THE CANTON STREET PROJECT, AND THAT'S GOOD TO SEE THAT LISTED ON HERE.

I'VE GOT A COUPLE QUESTIONS, BUT I SEE A LIGHT HERE.

CHAIR MENDELSOHN. WELL, I APPRECIATE THAT YOU'RE LOOKING AT REDEVELOPMENT AND THAT'S GREAT, BUT HAVE WE ALSO LOOKED AT SELLING THESE. SO AGAIN ECHOING WHAT THE CITY MANAGER HAS TOLD US AND HAS SHARED WITH COUNCIL, IT IS HIS DESIRE FOR US TO HOLD ON TO THOSE PROPERTIES SO THAT WE IF WE SELL THEM NOW, WE MIGHT HAVE TO TRY THEM, BUY THEM BACK SOME YEARS LATER AT A HIGHER COST, AND SO AS PART OF THIS LOOK, WE WILL GET APPRAISALS OF SOME OF THESE PROPERTIES SO THAT WE CAN HAVE THAT DISCUSSION. I'LL TELL YOU RIGHT NOW, LIKE, I KNOW WE MENTIONED CANTON STREET, RIGHT?

[02:05:04]

SO, YES, WE HAVE CONSIDERED POTENTIALLY SELLING SOME OF THESE PROPERTIES, BUT WE WANT TO MAKE SURE THAT WE EXHAUST ANY AND ALL OPPORTUNITIES TO REDEVELOP THEM THAT MIGHT PROVIDE US WITH A CONSISTENT STREAM OF REVENUE VERSUS JUST A ONE TIME SELL AND PAYMENT.

YEAH, I THINK IT BUILT INTO HOUSING.

NO ONE'S GOING TO KNOCK IT DOWN TO MAKE IT INTO A PUBLIC SAFETY SERVICE CENTER.

THAT'S NOT GOING TO HAPPEN.

SO IF YOU'RE TELLING ME THAT YOUR INTEREST IS MORE IN A CONTINUOUS REVENUE STREAM VERSUS A ONE TIME PAYMENT, I UNDERSTAND THAT.

I DON'T THINK THAT'S REALLY A STAFF DECISION.

I THINK IT WAS THIS WOULD BE A CITY COUNCIL DECISION, AND I KNOW THAT WE'RE JUST SITTING HERE LOOKING AT VERY LARGE BUCKETS THAT NEED MONEY IN THEM.

INCLUDING THE PENSIONS, INCLUDING BUILDING MAINTENANCE, NOT JUST CITY HALL.

I THINK WE HAVE A LOT OF ASSETS THAT WE'VE BEEN HOARDING AND NOT ACTIVATING.

I'M REALLY, REALLY GLAD TO SEE YOU HAVE A LIST AND THAT YOU'RE WORKING THROUGH IT.

THE APPRAISALS NEED TO HAPPEN NO MATTER WHAT, BUT I'M JUST GOING TO SAY WE NEED TO.

WE NEED TO BE VERY SERIOUS ABOUT WHAT WE'RE DOING WITH OUR PROPERTY AND HOW WE'RE MANAGING OUR FUNDS, AND I'M CONCERNED THAT THIS ISN'T EVEN A DISCUSSION POINT, THAT IT'S JUST ASSUMED THAT WE WOULD DO THIS.

OUR MOST IMPORTANT NEED, FRANKLY, IS NOT FOR US TO GROUND LEASE US OUT FOR HOUSING.

IT'S TO MAKE SURE WE CAN PAY OUR BILLS AND WE NEED A CHUNK OF MONEY.

WE NEED PROBABLY A BILLION AND A HALF DOLLARS FOR ALL SORTS OF THINGS.

NOT INCLUDING THE BOND.

SO I THINK THAT SHOULD HAVE BEEN INCLUDED IN THE MEMO.

I THINK THIS NEEDS TO BE INCLUDED IN THE CONVERSATION.

THANK YOU. THANK YOU.

CHAIR MORENO. THANK YOU.

ROBERT, CAN YOU TELL ME AND I SEE NEXT STEPS ON HERE BUT JUST KIND OF WALK ME THROUGH AFTER THE.

APPRAISALS COME THROUGH.

WHAT WOULD YOU LIKE TO SEE AS FAR AS FEEDBACK FROM FROM THIS BODY? SO ONCE WE GET THE APPRAISALS, SIR, WHAT I ENVISION IS WE WILL COME BACK AND WE'LL SHARE THAT INFORMATION WITH YOU, AND THEN AGAIN, I THINK, AS LISTED HERE, WE'RE TALKING ABOUT WORKING THROUGH THE END OF SEPTEMBER FOR THE APPRAISALS AND POTENTIAL REDEVELOPMENT RFPS, AND HOPEFULLY BY THAT POINT, WE'LL KNOW ALSO TO WITH THE MAY ELECTION FOR THE BOND, IF WE HAVE DOLLARS TO LEVERAGE OUTSIDE PARTNERSHIPS.

SO AGAIN THIS IS INFORMATION THAT WAS SHARED WITH I BELIEVE WITH THE AD HOC COMMITTEE ON THE PENSIONS AS WELL AS CITY COUNCIL, AND SO THE VISION IS ONCE WE HAVE THIS INFORMATION, WE'LL COME BACK TO THIS BODY AND ASK FOR GUIDANCE.

THANK YOU. I AGREE THAT THE FIRST STEP HAS TO BE THE APPRAISAL, BUT WHAT I DO WANT TO SEE WHAT THOSE APPRAISALS AS WELL IS.

LOOK AT THE ZONING OF WHAT THOSE APPRAISALS OR THOSE PARCELS CURRENTLY ARE AND THE POSSIBILITY OF T HIS BODY, REZONING THOSE PARCELS TO THE BEST AND HIGHEST USE, WHICH WOULD ALSO AFFECT THE POTENTIAL DOLLAR AMOUNT THAT WE WOULD BE ABLE TO GARNER, AND I DEFINITELY WANT TO KEEP AN OPEN MIND TO AN OUTRIGHT SALE, AS WELL AS A GROUND LEASE OPPORTUNITY TO SEE WHAT'S BEST IN THE BEST INTEREST OF THE CITY.

THE VALUATION IN THE NEEDS INVENTORY FOR THE CITY SERVICE CENTER IS HUNDREDS OF MILLIONS OF DOLLARS.

FOR THOSE BUILDINGS THAT ARE OUTDATED, THAT ARE OUT THERE, THAT ALL GOT BUILT DURING DIFFERENT TIMES, AND I ABSOLUTELY WANT TO SEE A PUBLIC SAFETY COMPONENT REGARDLESS OF HOW WE MOVE FORWARD OUT THERE, THERE'S A NEED FOR IN A PRESENCE FOR PUBLIC SAFETY TO BE THAT CLOSE TO OUR CITY CORE, BUT THIS IS AN OPPORTUNITY THAT WE'LL NEVER SEE AGAIN, SOMETHING THAT'S SO CLOSE TO THE DOWNTOWN AREA, AND WITH THAT AGAIN, I KNOW FIRST STEP IS THAT APPRAISAL, BUT THERE'S A LOT OF THINGS TO LOOK AT, LIKE THE TXDOT ALIGNMENTS THAT WOULD GO THROUGH THERE.

THE BAYLOR MASTER PLAN THAT'S JUST BLOCKS AWAY THE POTENTIAL OF DOING A A NICE PEDESTRIAN CONNECTOR BETWEEN

[02:10:06]

SO AGAIN, JUST WANT TO MAKE SURE THAT WE ARE NOT WORKING IN AND A SOLUTION THAT'S ONLY LOOKING AT GROUND LEASE, BUT THAT WE'RE LOOKING AT THE POSSIBILITY OF TRULY PUTTING THIS OUT THERE FOR THE PRIVATE COMMUNITY TO PARTNER WITH THE CITY OF DALLAS.

THANK YOU, MR. CHAIR.

THANK YOU. GREAT POINTS.

CHAIR. COUNCILWOMAN.

BLACKMON. SO THE WAY I'M READING THIS IS THAT YOU HAVEN'T REALLY MADE UP YOUR MIND WHICH DIRECTION YOU'RE WANTING TO GO, EITHER A SALE, A GROUND LEASE, A PARTNERSHIP, BUT YOU ARE LOOKING FOR PROFESSIONAL EXPERTISE TO HELP YOU MAKE THOSE DECISIONS.

IS THAT CORRECT? YES, MA'AM, BECAUSE IT SAYS RIGHT HERE YOU WANT MIXED USE PRIVATE, PUBLIC PRIVATE PARTNERSHIP OPPORTUNITIES.

THE NEXT STEP FOR OPPORTUNITIES FOR DEVELOPMENT OR REDEVELOPMENT OF THE CITY REAL ESTATE PORTFOLIO.

SO YOU'RE GOING TO BE LOOKING AT THIS AS A WHOLE WITH NOTHING PRECONCEIVED IN YOUR MIND AND HOPEFULLY LOOKING AT THE BIGGEST AND BEST USE OF IT, AND THAT GETS US THE BIGGEST AND BEST BANG FOR OUR DOLLAR.

WE WILL CERTAINLY DO THAT, AND AGAIN, I THINK THE MESSAGE HAS BEEN THAT WE WOULD COME BACK TO COUNCIL WITH 5 TO 10 OPTIONS ON PROPERTIES THAT WE WANT TO EVALUATE THROUGH THIS LENS, BUT THESE ARE THE ONES THAT YOU'RE STARTING WITH TO BEGIN WITH.

THAT'S CORRECT MA'AM. OKAY, AND SO YEAH, I MEAN, I THINK THIS IS WHEN YOU SAY APPRAISALS AT EXECUTIVE AIRPORT, IS THAT TRULY LIKE SELLING THE AIRPORT OR JUST LAND AROUND IT OR JUST WHATEVER THAT COULD BE? YOU DON'T HAVE TO [INAUDIBLE].

NO. OKAY, AND THIS IS BASED UPON WHAT WE'RE HEARING.

RIGHT. LIKE FROM FROM COUNCIL.

HEY, LIKE WHAT IF WE SOLD AN AIRPORT? OKAY. WELL HOW MUCH CAN WE GET FOR IT? IS IT REALLY GOING TO HAPPEN? I DON'T KNOW, I MEAN, THAT WOULD DEFINITELY BE UP TO THE GUIDANCE OF CITY COUNCIL, BUT AT LEAST TO HAVE THE DISCUSSION SO THAT WE KNOW WHAT POTENTIAL OPTIONS ARE, AND IS OUR ECO DEV NOT JUST THE DEPARTMENT, BUT OUR ECO DEV.

I GET WHAT IS THE NEW BOARD THAT WE HAVE, THE CORPORATION? ARE THEY PARTICIPATING IN THESE CONVERSATIONS? SO AS AS WE DISCUSSED A FEW MONTHS AGO THEY ARE DOING THEIR OWN EVALUATION, AND SO THEY ARE BRINGING OPTIONS TO US AS WELL.

WE RECONCILE THEM, OR? SO I'M WAITING TO GET THEM FIRST.

YEAH, I'M WAITING TO GET THEM, AND THEN WE'LL HAVE THOSE DISCUSSIONS.

OKAY. SO THERE'S NOTHING GOING [INAUDIBLE] THIS IS JUST TO GET THE BALL ROLLING.

OKAY. THAT'S CORRECT.

THANK YOU. ALL RIGHT.

DR. PEREZ GREAT JOB, AND KUDOS TO YOU FOR GRABBING THIS AND RUNNING WITH IT.

I DON'T SUBSCRIBE NECESSARILY TO THE SELL IT VERSUS LONG TERM LEASE IT.

I'M LIKE A COUPLE OF MY COLLEAGUES HERE, LIKE, LET'S HEAR ALL THE OPTIONS YOU'RE GOING TO BRING TO US AND LET US DECIDE, AND NORMALLY I'LL JUST SAY THIS AS CHAIR OF THIS COMMITTEE, I'M NOT I'M PROBABLY ONE OF THE LEAST TERRITORIAL CHAIRS, OR AT LEAST I THINK SO.

THAT IN TERMS OF LIKE, I HAVE TO HAVE SOMETHING ON THIS COMMITTEE VERSUS LIKE GOING SOMEWHERE ELSE, BUT ON THIS ITEM, I THINK IT'S IMPORTANT ON THE REAL ESTATE ITEM, BECAUSE THERE'S INTEREST IN THE ECONOMIC DEVELOPMENT IN THE EDC, ON OUR REAL ESTATE.

THERE'S PENSION INTEREST ON IT.

THERE'S A PARKS GROUP LOOKING AT OUR REAL ESTATE.

WE'VE GOT A LOT OF DIFFERENT FACTORS, ALL OF WHICH ARE IMPORTANT TO ALL OF US LOOKING AT THIS AND THIS IS THE ONE COMMITTEE THAT IS REALLY ASSIGNED WITH LOOKING AT THE FINANCIAL WELL-BEING OF THE CITY, AND I THINK THAT SHOULD BE FIRST AND FOREMOST AS WE MOVE FORWARD HERE.

SO WHEREVER OUR REAL ESTATE DISCUSSION IS GOING TO BE BRIEFED OR HAPPEN, WE SHOULD HAVE THAT SAME BRIEFING HERE OR AT LEAST A MEMO ITEM, AND I'M NOT SAYING YOU HAVEN'T DONE THAT.

I'M JUST PUTTING THAT OUT THERE FOR THE WORLD TO HEAR.

SO ALL RIGHT, WITH THAT, WE WILL MOVE FORWARD.

WE ARE NOW ON TO THE MEMORANDUM ITEMS. I JUST WANT TO GET AN UPDATE ON G ON WHERE WE'RE AT FROM THE PRIVATE GAME CLUBS, BECAUSE IT WAS DISCUSSED BACK IN 2023, THAT FEBRUARY, WE WOULD HAVE AN UPDATE ON THE CODE AMENDMENT PROPOSAL.

WE HAVE ANYBODY FROM PD HERE.

DID WE LOSE THEM? WE'LL ASK THE MANAGER TO COME BACK HERE IN A SECOND.

ITEM H COLLEAGUES, IS THE INVESTMENT POLICY REVIEW.

THERE'S BEEN A REQUEST FOR A LITTLE BIT MORE DISCUSSION ON THAT ITEM THAT IS SET FOR AGENDA ON WEDNESDAY.

SO I WILL MAKE A MOTION TO DELAY THAT.

THERE'S NOT A URGENT NEED FOR THAT.

SO I'LL JUST ASK FOR YOUR SUPPORT.

THANK YOU FOR STICKING AROUND, BUT WE'LL WE'LL BRING THAT BACK NEXT MONTH AND HAVE PROPER BRIEFING ON THAT.

[02:15:05]

DO WE HAVE SOMEONE FROM THE COMPTROLLER'S OFFICE WHO CAN ANSWER A QUESTION? OH, YOU'RE GOING TO STICK AROUND. OKAY, GREAT.

CHAIR MENDELSOHN.

THANK YOU.

I'M WONDERING IF WE CAN GO TO SLIDE 14, AND I WAS JUST WONDERING IF YOU COULD SPEAK A LITTLE BIT TO HOW OUR ASSET COMPOSITION HAS CHANGED OVER TIME.

GOOD AFTERNOON, JENNY KERZMAN, ASSISTANT DIRECTOR OF TREASURY.

YES. LET ME JUST FIND THAT REAL QUICK.

IT'S THE BIG BAR CHART.

YES. SO ONE OF THE REASONS THAT WE LIKE TO INCLUDE THIS CHART IS, AS YOU CAN SEE, HOW WE HAVE THROUGHOUT THE YEARS, TAKEN ADVANTAGE OF BETTER OPTIONS TO INVEST THE FUNDS.

SO IF YOU LOOK BACK SEVERAL YEARS AGO, WE WERE VERY, VERY HEAVY ON THE LOCAL GOVERNMENT INVESTMENT POOLS, WHICH THEY THEY PAY VERY WELL AT SOME POINT, BUT TO HAVE SUCH A HIGH PERCENTAGE OF THE PORTFOLIO AT THAT LEVEL, LIKE 44%, IF YOU SEE HOW NOW WE'RE JUST AROUND 16%.

ALSO THE YEAR BEFORE, ABOUT A YEAR AGO, WE MADE SOME CHANGES TO THE POLICY, TO THE CITY'S INVESTMENT POLICY THAT ALLOW US TO DO COMMERCIAL PAPER AND MUNICIPAL OBLIGATIONS.

SO THAT'S ANOTHER OPPORTUNITY FOR US TO INVEST THE FUNDS SO THAT AFTER WE HAD THAT, WE WERE ABLE TO MOVE THE ALLOCATIONS OF THE INVESTMENTS TO DIFFERENT BUCKETS.

ALSO THE MONEY MARKET FUNDS, WE BARELY USE THEM NOW.

IF YOU SEE AGAIN, BACK TO THE 2020 THE MONEY MARKET WAS ABOUT 17% AND NOW WE ARE ZERO.

THEY JUST DON'T PAY ENOUGH FOR US TO EVEN BOTHER WITH INVESTING THERE.

SO THE TREASURY OFFICE IS ALWAYS LOOKING AT OUR CASH FLOW AND SEEING WHERE THE BETTER OPPORTUNITIES TO INCREASE THE REVENUE OF INTEREST EARN. SO THROUGHOUT THE YEARS, YOU WILL SEE IT GOING UP AND DOWN DEPENDING OF WHERE THE BEST OFFERS ARE A BETTER OPPORTUNITIES.

THANK YOU. APPRECIATE IT.

OKAY. ALL RIGHT, COLLEAGUES, ITEM L, WE'RE GOING TO WAIT ON AS WELL.

THAT IS I KNOW THAT CHAIR SCHULTZ IS THINKING ABOUT BRINGING THAT ITEM TO HER COMMITTEE.

WE'LL EITHER DO IT JOINTLY OR SHE'LL BE ACTUALLY GETTING THE BRIEFING ON THE TALENT ACQUISITION AUDIT THERE, AND THEN I'LL ASK MR. SWANN TO DO THE OTHER DISCUSSION AT A LATER DATE.

SO AT THIS POINT, I'M GOING TO GROUP TOGETHER.

J, K, O, P, AS IN PETER AND Q FOR COLLEAGUES TO ASK QUESTIONS ON, AND THEN WE'LL END ON ITEM G.

IS THAT OKAY? YES.

I'M JUST CONFUSED ON ALL THE NUMBERS.

THERE'S A LOT OF BASICALLY EVERYTHING.

OKAY. THEY'RE ALL TAKEN EXCEPT THE GAMING CLUBS.

ANYTHING THAT'S LEFT, THEY'RE ALL YOU.

WELL, I DO HAVE QUESTIONS ON THE GAMING.

SO FOR BUDGET ACCOUNTABILITY, MY QUESTION'S ON PAGE FIVE AND SIX, AND SO FOR PERSONNEL SERVICES.

YOU'RE PROJECTING TO BE 2.8 MILLION UNDER BUDGET.

DUE TO VACANT UNIFORM AND NON-UNIFORM POSITIONS, AND I WAS WONDERING IF YOU MIGHT WANT TO ELABORATE ON THAT. THIS IS ON THE VARIANTS NOTES.

ON PAGE FIVE.

ONE MOMENT WHILE THEY BRING UP THE DECEMBER REPORT.

WELL, AT THE SAME TIME, THE OTHER ITEM THAT'S MENTIONED IN THE VARIANCE IS THAT YOU WOULD BE OVER 11 MILLION FOR OVERTIME, AND OF COURSE, AS WE OFTEN TALK ABOUT IN THE BUDGET, HOW THESE TWO THINGS SEEM TO GO HAND IN HAND.

RIGHT. WE DON'T HAVE ENOUGH, LET'S SAY, POLICE OFFICERS.

THEREFORE THE POLICE ARE WORKING A LOT OF OVERTIME BECAUSE WE DON'T HAVE ENOUGH OFFICERS.

SO I JUST WAS WONDERING IF YOU MIGHT BE ABLE TO SPEAK AT ALL ABOUT THE VACANCIES FOR BOTH UNIFORM AND NON-UNIFORM, AND

[02:20:05]

YES. JANETTE WEEDEN, DIRECTOR OF BUDGET AND MANAGEMENT SERVICES, AND ONE MOMENT I CAN TELL YOU THAT FOR UNIFORM HIRING, WE ARE TRENDING BELOW OUR ORIGINAL ASSUMPTIONS.

SO IF YOU LOOK AT THEIR BUDGET INITIATIVE TRACKER, WE ASSUMED THAT THEY WOULD START THE FISCAL YEAR AT A HEAD COUNT OF 3069, AND BASED ON ATTRITION FOR FISCAL YEAR 23, THEY STARTED AT 3058.

THAT'S DPD FOR FIRE.

WE ASSUMED THAT THEY WOULD IN FISCAL YEAR 23 AT 2043, AND THEY ENDED THE YEAR AT 2040.

SO WHILE WE REALIZED SAVINGS IN THE SALARY PORTION OF THOSE TWO DEPARTMENTS, WE ARE REALIZING AN INCREASE IN OVERTIME.

ANOTHER CONTRIBUTING FACTOR TO DPD'S OVER TIME IS DUE TO THEIR RESPONSE TO WE'VE HAD MORE PROTESTS THIS YEAR THAN THAN THEY ANTICIPATED.

SO THAT'S A FACTOR AS WELL.

ON THE NON UNIFORM SIDE, WE ARE EXPERIENCING AN INCREASE AS WELL AS PRIMARILY IN PUBLIC WORKS AND WHAT'S THE OTHER DEPARTMENT.

I CAN GET THAT OTHER DEPARTMENT FOR YOU.

OKAY. HR, SORRY.

ARE YOU STILL ON J? I AM STILL ON THE BUDGET ACCOUNTABILITY REPORT, AND THEN CONTINUING WITH THE VARIANTS NOTES ON PAGE SEVEN.

SO THE HUMAN RESOURCES IS PROJECTED TO BE 272,000 OVER BUDGET DUE TO TEMPORARY STAFFING EXPENSES.

CIVIL SERVICE, 250,000 OVER BUDGET FOR SALARY EXPENSES AND CITY MANAGER'S OFFICE 56,000, AND I WAS JUST WONDERING IF WE COULD TALK ABOUT THAT. LIKE, BUT WHY? SO HUMAN RESOURCES IS DUE TO THE IMPLEMENTATION OF WORKDAY, AND SO HR IS HERE TO SPEAK SPECIFICALLY IF YOU HAVE QUESTIONS ABOUT THAT, BUT THEY ARE REALIZING AN OVERAGE DUE TO CONTRACT SERVICES FOR CIVIL SERVICES.

IT'S A COMBINATION OF TWO THINGS.

WE HAD A LAST MINUTE AMENDMENT THAT IMPACTED THE NUMBER OF VACANT POSITIONS, AND SO THEY HAD ALREADY FILLED THE POSITION THAT ONE OF THE POSITIONS THAT WAS SCHEDULED TO BE DELETED, AND THEY'RE ALSO INCREASING THEIR HIRING EFFORTS.

SO THEY'VE BEEN ABLE TO FILL POSITIONS QUICKER THAN WHAT WE BUDGETED FOR VACANCY SAVINGS, AND THEN FOR THE CITY MANAGER'S OFFICE, IT'S DUE TO A CHANGE IN POSITION CLASSIFICATIONS.

SO I THINK THEY INITIATED A MANAGEMENT ANALYST PROGRAM.

OKAY, AND SO IF IN OUR BUDGET WE DELETED A POSITION FROM CIVIL SERVICE AND IT WAS ALREADY FILLED, WOULD YOU NOT HAVE TRANSFERRED THAT PERSON TO ANOTHER DEPARTMENT THAT HAS AN OPENING? NO. SO THE LAST MINUTE AMENDMENT IDENTIFIED A VACANT POSITION THAT HAD BEEN VACANT FOR A LONG PERIOD OF TIME, AND SO DUE TO THE TIMING OF THE AMENDMENT, THE BUILDING OF THE POSITION CLASSIFICATION FORM THAT WAS PRESENTED TO COUNCIL, WE JUST DECIDED THAT THEY COULD CONTINUE TO FILL THE POSITION AND WE WOULD ADDRESS IT AS PART OF FISCAL YEAR 24.

EVEN THOUGH THE COUNCIL SAID NO.

SO THE POSITION WAS OFFERED AS AN ELIMINATION BECAUSE THE POSITION WAS HISTORICALLY VACANT, IT WAS FILLED, AND SO WE OFFERED ANOTHER VACANT POSITION IN-LIEU OF IT TO MEET THE REQUIREMENTS FOR THE NUMBER OF POSITIONS, BECAUSE I BELIEVE THAT'S WHAT WAS STIPULATED IN THE AMENDMENT, AND THEN WE ANTICIPATED THAT THEY WOULD HAVE VACANCY SAVINGS ASSOCIATED WITH OTHER POSITIONS, AND THEY HAVE BEEN TRENDING WHERE THEY'RE FILLING THEIR POSITIONS.

I THINK WE'RE SEEING THAT CITYWIDE, WHERE DEPARTMENTS ARE ACTUALLY FILLING POSITIONS.

WELL, THOSE ARE ALL MY QUESTIONS FOR [INAUDIBLE].

JUST AS A FOLLOW UP TO SOMETHING THAT CAME OUT OF THE AD HOC COMMITTEE ON PENSIONS, A COUPLE COUNCIL MEMBERS HAD ASKED IN THAT EARLIER FEBRUARY MEETING FOR A THIRD PARTY EVALUATION OF THE EMPLOYEE RETIREMENT FUND AND POLICE AND FIRE PENSION FUND, AND I JUST MY QUESTION IS, IS GOING FORWARD, ARE WE GOING TO BE PLANNING IN THE IN THE BUDGET ACCOUNTABILITY, ACCOUNTABILITY FOR THAT AND COMING UP WITH THE FUNDING FOR THAT, ASSUMING THAT'S I UNDERSTAND THE MAJORITY OF COUNCIL MEMBERS AGREED WITH THAT REQUEST.

SO THE ANSWER IS YES AND WE WILL ACCOMMODATE THAT WITHIN OUR NON-DEPARTMENTAL BUDGET.

OKAY GREAT.

[02:25:01]

THANK YOU. SO ON ITEM K, MY QUESTION IS ABOUT THE FIRE ALERTING SYSTEM.

IT WAS PREVIOUSLY WE SHOULD HAVE ALREADY HAD IT COMPLETED.

IT WAS EXTENDED, BUT THEN NOW IT SAYS IT'S ON HOLD.

I WAS WONDERING IF WE CAN GET AN UPDATE ON THAT.

SURE. THANK YOU. CHAIR MENDELSOHN, THIS IS DR.

BRIAN GARDNER, CHIEF TECHNOLOGY AND INFORMATION SECURITY OFFICER.

THE EVALUATIONS HAVE BEEN COMPLETED AND THE PACKAGE IS BEING PREPARED TO SEND TO CITY COUNCIL.

SO WOULD YOU HAVE A COMPLETION DATE INSTEAD OF TO BE DETERMINED? I DO NOT HAVE THAT, MA'AM.

I THINK IT SAYS ON HOLD.

CORRECT. THAT NEEDS TO BE CORRECTED.

OKAY, SO.

WHAT WOULD YOU SAY THE DATE WOULD BE? I WOULD NEED TO CHECK WITH PROCUREMENT SERVICES AND THE TEAM, BUT IT'LL END WITH THE YEAR 2024.

THAT IS OUR PROJECTION.

YES, MA'AM. OKAY.

OKAY. SO WE'RE MOVING PAST L WE'RE GOING TO GO TO O.

OKAY. SO FOR O, MY QUESTION IS IS THIS ADDITIONAL 918,000, IS IT IN ADDITION TO THE CITY'S HEALTH CONTRIBUTION, OR IS THIS COMING OUT OF A FUND? I DIDN'T UNDERSTAND THE SOURCE OF FUNDS.

I'M SORRY. GOOD AFTERNOON, NINA ARIAS, DIRECTOR OF HUMAN RESOURCES.

THIS IS FUNDED THROUGH THE BENEFITS FUND.

SO IN OTHER WORDS, THIS IS A PART OF THE EMPLOYEE HEALTH BENEFIT BUDGET.

SO THESE DOLLARS HAVE ALREADY BEEN ALLOCATED TO A FUND MEANT FOR EMPLOYEE HEALTH, AND YOU'RE JUST NOW SAYING THIS IS A DIFFERENT USE OF FUNDS THAN YOU'VE HAD.

WELL, AN ADDITIONAL USE OF FUNDS.

ADDITIONAL, YES.

YES. OKAY. THANK YOU.

NEXT IS ITEM P, CITY SQUARE.

NO. YES.

OKAY. SO MY QUESTION IS FOR THE DOLLARS THAT ARE BEING REALLOCATED THE CITY SQUARE, THIS WAS FOR A CONSIDERED OTHER PUBLIC FACILITY, AND WOULD THESE DOLLARS BE REALLOCATED TO A DIFFERENT PUBLIC FACILITY USE.

SO THAT IS AN OPTION.

IT'S GOING BACK TO BE USED FOR THE FISCAL YEAR 24-25 BUDGET DEVELOPMENT PROCESS.

SO WE COULD ALLOCATE IT FOR ANOTHER PUBLIC FACILITY USE.

WELL. SURE SEEMS TO BE A LOT OF INTEREST IN OUR OWN BUILDING HERE.

JUST THOUGHT I'D THROW THAT OUT THERE, BUT IF NOT, WOULD IT ALSO BE ABLE TO BE USED FOR ADA SERVICES FOR OUR LIBRARIES AND REC CENTERS? YES, YES, THAT IS CORRECT.

WELL I WOULD JUST LIKE TO ADVOCATE FOR THAT THEN.

THANK YOU. ALL RIGHT.

THANK YOU FOR THAT, AND WE'LL CONCLUDE.

WELL NOT CONCLUDE. WE'LL GO TO ITEM Q.

THIS IS OUR ARPA REALLOCATION AND REPROGRAMING.

GO AHEAD. SO WE DISCUSSED THIS ON WEDNESDAY AND I THINK THIS IS WHAT WE CAME UP WITH, BUT IF THERE ARE CHANGES THAT NEED TO BE MADE, THOSE NEED TO BE MADE IN THE FORM OF A AMENDMENT ON WEDNESDAY, CORRECT? THAT IS CORRECT. SO WE RELEASED A MEMO THIS PAST FRIDAY WITH A RECAP OF THE DISCUSSION AND SO THE CHANGES THAT WE TALKED ABOUT RELATED TO THE SMALL BUSINESS CENTER INTERGOVERNMENTAL AFFAIRS AND THE VETERANS STUDY HAVE BEEN INCORPORATED. OKAY.

THANK YOU. YOU'RE WELCOME.

ALL RIGHT. OH, I'M SORRY, CHAIR MENDELSOHN.

OKAY. THANK YOU. SO I'M SORRY I WAS NOT ABLE TO ATTEND THE MEETING.

I HAVE WATCHED MOST OF IT AND READ THE MEMO, SO I'M JUST TRYING TO MAKE SURE I UNDERSTAND THIS.

YOU ARE INDICATING THAT YOU'RE GOING TO SWAP IT OUT WITH GENERAL FUNDS.

WE'VE ALREADY PAID FOR FIRE.

USE IT NOW PUT ARPA THERE.

PULL BACK THE GENERAL FUNDS.

CORRECT. SO WHAT WE'RE RECOMMENDING FIRST IS A REALLOCATION.

SO WE'RE REALLOCATING 159.3 MILLION IN ARPA FUNDING TO ARPA TO DALLAS FIRE RESCUE.

SO THIS WILL BE FIRE EMERGENCY RESPONSE EXPENSES INCURRED BETWEEN OCTOBER 1ST THROUGH SEPTEMBER 30TH.

SO IT HAS BEEN OUR EXPERIENCE BASED ON LAST YEAR, THEY INCURRED ABOUT $182 MILLION OF EXPENSES.

THAT'S THE FIRST STEP.

THE SECOND STEP IS A REPROGRAMING.

WHEN WE BRIEFED COMMITTEE LAST MONTH, THERE WAS CONVERSATION ABOUT THE IF THE PROJECTS WERE STILL VIABLE.

[02:30:02]

SO MY QUESTION IS THIS THAT THE DOLLARS THAT WOULD BE GOING INTO THIS ARPA REDEVELOPMENT FUND WOULD NO LONGER HAVE ARPA RESTRICTIONS.

THEY WOULD BE CONSIDERED LIKE GENERAL FUND DOLLARS, RIGHT? CORRECT. SO THE FUNDING WOULD NOT BE SUBJECT TO THE FEDERAL US TREASURY GUIDELINES, BUT THEY WOULD STILL BE SUBJECT TO LOCAL AND FEDERAL PROCUREMENT RULES.

SO WE DON'T JUST GIVE THE MONEY AWAY, BUT IT WOULD ANYTHING THAT WE PROCURE UNDER GENERAL FUND WOULD BE OR WOULD BE APPLICABLE.

OKAY, AND SO THE THERE SEEMED TO BE AN INDICATION IN HERE THAT THE ONLY THING THAT'S IN THE UPCOMING AGENDA IS FOR CHANGING THIS FROM ARPA GOING TO FIRE.

YOU'RE NOT TRYING TO ALSO I'M SORRY I'M NOT SURE WHICH WORD YOU USE.

YOU'RE NOT TRYING TO REPROGRAM IT TO OTHER PROJECTS AT THIS TIME.

SO THERE'S TWO COMPONENTS IN THE AGENDA ITEM.

THERE'S THE REALLOCATION, AND YES, THERE IS REPROGRAMING.

THERE'S 28.1 MILLION IN REPROGRAMMING, AND DOES THAT 28 MILLION INCLUDE THE FIBER NETWORK? CORRECT. THE DIGITAL DIVIDE.

YES, BUT THERE'S MULTIPLE PIECES TO THE DIGITAL DIVIDE.

CORRECT, LIKE SO WE HAVE DIGITAL NAVIGATORS IN THERE AS WELL AS A MIDDLE MILE FIBER NETWORK? CORRECT. SO THE ORIGINAL BUDGET FOR DIGITAL DIVIDE WAS $40 MILLION.

WE'RE RECOMMENDING KEEPING ABOUT 21.1.

THAT INCLUDES 1.4 MILLION OF EXPENSES ALREADY INCURRED, 1.7 MILLION, AND IT INCLUDES THE DIGITAL NAVIGATORS THROUGH 2025, AS WELL AS FUNDING FOR A DIGITAL SURVEY, SO THAT WE CAN USE THAT SURVEY DATA FOR GRANT OPPORTUNITIES, AND THEN THERE'S $18 MILLION FOR THE MIDDLE MILE.

THERE'S NO FUNDING FOR THE LAST MILE.

SO I'M JUST GOING TO SAY, I SUSPECT THAT WE'LL SEE SOME AMENDMENTS TO THAT, BECAUSE WE'VE HAD VERY ROBUST CONVERSATIONS THAT WE ACTUALLY HAVE THE MIDDLE MILE, BUT WE DON'T HAVE THE LAST MILE, ALTHOUGH I THINK WE DO HAVE THE LAST MILE.

WE HAVE AN ADOPTION PROBLEM.

I DID SEE THE PART WHERE MR. GARDNER WAS EXPLAINING THE GOAL WAS TO REDUCE FUTURE COSTS FOR DATA, AND I DO THINK THIS IS A RISK FOR OUR CITY.

WE'RE TRANSMITTING A LOT MORE DATA THAN WE EVER DID BEFORE, BUT I DON'T THINK ARPA WAS EVER INTENDED TO BE USED TO ADDRESS FUTURE TECHNOLOGY NEEDS AND ESCALATING EXPENSES, AND CERTAINLY WHEN I HEAR THAT WE'RE GOING TO DEAL WITH THE DIGITAL DIVIDE, I'M NOT THINKING THE DIGITAL DIVIDE INCLUDES THE CITY'S COSTS ARE INCREASING.

I'M THINKING RESIDENTS WHO ARE NOT CONNECTED, THAT WE WANT TO BE CONNECTED IF POSSIBLE.

SO WE HAVE I WILL SAY, ON THE LEGISLATIVE AD HOC, WE HAVE SENT A LETTER IN SUPPORT OF THE FEDERAL FUNDING THAT MAKES IT A POTENTIALLY FREE SERVICE FOR PEOPLE WHO MEET INCOME QUALIFICATIONS, BUT I'M CONCERNED THAT THIS 18 MILLION IS MOVING FORWARD.

I CAN ADDRESS THAT SEPARATELY, BUT DO WE HAVE ENOUGH MONEY IN 1.7 MILLION FOR NAVIGATORS? AND WAS THERE A CONSIDERATION IN HARDWARE DISTRIBUTION FOR PEOPLE WHO WOULD LIKE TO HAVE DIGITAL ACCESS, BUT DON'T HAVE THE MEANS TO ACQUIRE THE HARDWARE AND SOFTWARE? SO FOR THE DIGITAL NAVIGATORS QUESTION, THE AMOUNT THAT'S REMAINING WILL TAKE US THROUGH JUNE OF 2025. IN TERMS OF THE HARDWARE AND ACCESS TO HARDWARE, I'LL HAVE TO DEFER THAT TO THE CITY MANAGER'S OFFICE AND FOLLOW UP WITH YOU.

OKAY. WELL, I WOULD BE INTERESTED TO KNOW WHAT WORK THEY'VE DONE.

MY UNDERSTANDING AT SOME POINT WAS THAT THEY HAD EVALUATED HOW TO PURCHASE ON THE SECONDARY MARKET COMPUTERS THAT WERE RETIRED AFTER THREE YEARS FROM TECH COMPANIES THAT COULD BE WIPED, INSTALLED WITH OPEN SOURCE SOFTWARE AND DISTRIBUTED TO OUR RESIDENTS. SO I'M VERY INTERESTED IN THAT TO PAIR THAT WITH THE DIGITAL NAVIGATOR SO THAT WE'RE NOT JUST TEACHING PEOPLE HOW TO USE IT, THEN THEY'RE GOING TO ACTUALLY TAKE IT HOME AND HOPEFULLY MAKE THIS PART OF THEIR LIFE.

SO THANK YOU FOR CLARIFYING THAT, AND AGAIN, I APOLOGIZE.

[02:35:02]

ALL RIGHT. THANK YOU VERY MUCH.

WE HAVE I UNDERSTAND ANDREA UDREA, I BELIEVE ON WEBEX TO DISCUSS AN UPDATE ON ITEM G, AND I'M VERY AWARE OF THE FACT WE ARE GOING TO LOSE QUORUM IN FIVE MINUTES.

I HAVE NOT MISSED THAT.

SO HOPEFULLY, ANDREA.

OH, IT'S ANDREA GILLIS.

GO AHEAD AND TELL US WHERE.

YEAH, JUST WELL, GIVE US A ONE MINUTE UPDATE AND SAVE FOUR MINUTES FOR QUESTIONS.

WE ARE TAKING THE CODE AMENDMENT TO THE ZONING ORDINANCE ADVISORY COMMITTEE ON MARCH 5TH, AND I BELIEVE IT'S GETTING POSTED ON FRIDAY.

SO THE CASE REPORT SHOULD BE POSTED ON FRIDAY, MARCH 5TH.

ALL RIGHT, LOVELY.

CHAIR MENDELSOHN. THANK YOU.

SO I HAVE JUST A COUPLE QUESTIONS.

HAS THIS BEEN REVIEWED BY THE ATTORNEY GENERAL TO MAKE SURE IT FITS OUR CONSTITUTION? IT'S BEEN REVIEWED BY.

I'M NOT AWARE OF THAT.

IT'S BEEN REVIEWED BY THE CITY ATTORNEY'S OFFICE, THOUGH.

OKAY, AND SO YOU HAVE IN THE THIRD PARAGRAPH THAT IT CAN ONLY BE AN ACCESSORY TO A MAIN USE, AND I'M WONDERING IF THAT'S A PERCENT OF SQUARE FOOTAGE OR IF THAT'S A PERCENT OF SALES, OR HOW YOU DETERMINE THAT SOMETHING IS AN ACCESSORY TO A MAIN USE.

WHAT'S THAT DEFINITION? I'D HAVE TO GET THAT DEFINITION FOR YOU.

I BELIEVE IT'S A CONSISTENT DEFINITION THAT IS UTILIZED IN THE CODE FOR ANY USES THAT HAVE THE SAME TYPE OF IDENTIFICATION.

I DON'T WANT TO PUT YOU ON THE SPOT.

YEAH, I DON'T WANT TO PUT YOU ON THE SPOT.

IF YOU DON'T MIND GETTING THAT TO ME, I WOULD REALLY APPRECIATE IT.

ABSOLUTELY, AND THEN WOULD WOULD YOU INTEND OR HAVE YOU DISCUSSED THAT AN SUP WOULD BE REQUIRED? LET ME SEE, AND THAT IS MY LAST QUESTION.

I DON'T THINK WE'VE HAD THAT DISCUSSION BECAUSE IT'S AN ACCESSORY USE, BUT I'LL DOUBLE CHECK AND I'LL HAVE THAT INFORMATION FOR YOU.

SO I'D LIKE THERE TO BE A CONSIDERATION THAT THERE WOULD BE AN SUP REQUIRED WHEN IT IS ADJACENT TO SINGLE FAMILY NEIGHBORHOODS.

THANK YOU. OKAY, AND I WOULD NOT OPPOSE THAT EITHER.

I THINK THERE'S THE OR AT LEAST ADJACENCY DISTANCE REQUIREMENT AT A MINIMUM.

CHAIR BLACKMON? NO? ALL RIGHT. I THINK WE ARE GOOD, AND WITH THAT BEING SAID, IT IS 4:12 P.M, AND THIS MEETING OF THE GOVERNMENT PERFORMANCE AND FINANCIAL MANAGEMENT COMMITTEE IS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.