[Civil Service on May 7, 2024.]
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OKAY.UM, MR. OKAFOR IS TRYING TO GET IN.
I GUESS, DID ANYONE WE, BEFORE I START THE MEETING, WE MAY HAVE AN OBJECTION.
WE TAKE THE OTHER ITEMS FIRST WHILE WE WAIT FOR HIM TO, TO CONNECT IN.
DOES ANYBODY HAVE ANY OBJECTION TO THAT BEFORE WE START? NONE.
CHRIS, PAM ARE OKAY WITH THAT? AND BRIDGET, MR. CHAIR.
LOOKS LIKE WE HAVE COMPANY, UM, MR. MR. ALPORT LOOKS LIKE HE OKAY.
HE'S TRYING TO COME INTO THE, OKAY.
BECAUSE I CAN'T SEE ALL THE, I KNOW ALL THE, ALL THE, THE BLOCKS.
SO THANK YOU FOR HELPING MR. FER, ARE YOU WITH US? MR. KO, ARE YOU THERE? YES, I'M HERE, SIR.
ARE YOU ABLE TO OPERATE YOUR CAMERA? SORRY.
CAN YOU SEE? CAN YOU HEAR US? YES.
WELL, ANA, I, I GUESS KYLA ISN'T HERE YET, SO LET'S GO AHEAD AND GET STARTED AND SHE CAN, IF SHE CAN BLINKS IN, THAT'D BE GREAT.
THIS IS THE MAY 7TH, 2024 RECORD MEETING IN THE DALLAS CIVIL SERVICE BOARD, AND I APPRECIATE EVERYONE BEING HERE.
UM, LET ME GO SEE, GET STARTED WITH OUR AGENDA THIS MORNING.
OUR SECOND ITEM IS PUBLIC SPEAKERS.
AND MS. ZA, ARE THERE ANY PUBLIC SPEAKERS? NO, WE DON'T HAVE ANY SPEAKER.
OUR THIRD ITEM, EXCUSE ME, ON OUR AGENDA THIS MORNING IS TO APPROVE THE MINUTES FROM THE APRIL 2ND, 2024 REGULAR CIVIL SERVICE BOARD MEETING.
THOSE HAVE BEEN FORWARDED TO YOU FOR REVIEW.
DOES ANYBODY HAVE ANY CORRECTIONS, ADDITIONS? DELETIONS TO THE MINUTES? HE HEARING NONE? I WILL ENTERTAIN A MOTION TO APPROVE THE MINUTES OF THE APRIL 2ND, 2024 MEETING A MOTION.
MR. LAO HAS MADE A MOTION TO APPROVE THOSE MINUTES, AND MS. MITCHELL HAS SECONDED THAT MOTION.
ANY DISCUSSION ON THE MOTION? OKAY.
I JUST WANNA MAKE SURE, WAS I SHOWN IN ATTENDANCE IN THAT MEETING? BECAUSE I MADE COMMENTS DURING THAT MEETING.
LET ME DOUBLE CHECK READING THROUGH THE NOTES.
I THOUGHT I MADE A MOTION, THE MOTION TO APPROVE THE MINUTES FOR THAT MEETING.
YES, I HAVE MADE THE MOTION TO SECOND THAT, BUT I'M NOT LISTED AS ATTENDED IN THAT MEETING.
UH, CHRIS AND BRIDGE, WOULD YOU AMEND YOUR MOTION TO INCLUDE, UH, ANGELA ACK AS, AS, UH, BEING SHOWN AS IN ATTENDANCE OF THAT MEETING? CAN SEE I MADE THE MOTION TO SECOND THE APPROVAL OF THE MINUTES.
SO THE, THE MOTION IS TO APPROVE THE MINUTES OF THE APRIL 2ND REGULAR BOARD MEETING AND TO INCLUDE ANGELA AK AS, AS, AS BEING SHOWN IN ATTENDANCE AT
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THAT MEETING.IS THERE ANY FURTHER DIS THANKS, ANGELA.
ALL IN FAVOR? RAISE YOUR HAND OR SAY AYE.
THIS, THE NEXT ITEM ON OUR AGENDA IS, UH, THE, OUR HEARING ITEM IS TO CONTINUE THE RE REHIRE ELIGIBILITY APPEAL HEARING OF MR. DAVID FER, A FORMER EMPLOYEE IN THE DALLAS WATER DEPARTMENT UTILITIES.
MR. FER, I, YOU SUBMITTED SOME ADDITIONAL DOCUMENTATION TO THE BOARD, UH, AND, UM, UH, SINCE OUR LAST MEETING, AND I'D LIKE FOR YOU, IF YOU WOULD PLEASE DESCRIBE THAT AND, UH, UH, AND THEN WE WILL HAVE QUESTIONS.
I THINK I'LL OPEN UP FOR QUESTIONS FROM MEMBERS OF THE BOARD AT THAT POINT IN TIME.
SO THIS IS YOUR OPPORTUNITY AGAIN, TO TELL US WHAT YOU, UH, WHAT YOU'VE SUBMITTED, AND, UH, WE'LL, WE'LL BE HAPPY TO LISTEN TO WHATEVER YOU HAVE TO SAY.
SO, ALL YOURS, MR. VO, I HAVE SUBMITTED ALL THE DOCUMENTATION TO, UH, MR. FER.
UH, WE'RE HAVING, WE'RE HAVING GREAT DIFFICULTY HEARING YOU.
I DON'T KNOW IF YOU'RE, IF YOU COULD DO SOMETHING FOR YOUR MICROPHONE OR, OR SOMETHING.
THAT'S MY, YEAH, THAT'S MY, I'M HERE.
CAN YOU TELL US WHAT YOU SUBMITTED? CAN YOU TELL US WHAT YOU SUBMITTED BETWEEN SINCE THE LAST MEETING, SIR? MS.
CAN, CAN YOU TELL US WHAT YOU SUBMITTED SINCE THE LAST MEETING? THE DOCUMENTATION YOU SUBMITTED? OH, OKAY.
AFTER THE LAST MEETING AND, UH, I SUBMITTED, UH, WHAT WAS REQUESTED ME TO BRING, I SENT IT TO ANNA AND SHE RECEIVED IT AND CONFIRMED SHE RECEIVED IT FROM MY EMPLOYER.
MY MANAGER GAVE ME A RECOMMENDATION AND I SENT IT TO ALAN.
ANYTHING FURTHER OR, UH, CAN WE ASK YOU QUESTIONS NOW? DO YOU HAVE ANYTHING FURTHER YOU'D LIKE TO ADD? OKAY, I'LL TAKE THAT AS A NO.
UH, BOARD MEMBERS, DO YOU HAVE ANY QUESTIONS FOR MR. OKRA FOR SINCE OUR MEETING, UH, LA IN, IN APRIL? I, I KNOW I HAVE ONE MEETING.
UH, MR. REFOR, I WANTED TO DOUBLE CHECK WITH YOU ON THE DOCUMENTATION YOU SENT US FOR THIS MEETING.
YOU HAVE A, UH, A DOCUMENT FROM ALLIED UNIVERSAL, UH, AND I CAN'T QUITE MAKE OUT THE NAME AS ALANDRA ALLEN.
IT LOOKS AS THOUGH, AND I I WANTED TO ASK YOU ONE QUESTION.
IT SHOWS THAT YOU'VE BEEN WORKING THERE SINCE DECEMBER 13TH, 2018.
AND I WANTED TO ASK YOU, YOU WORKED FROM THE CITY OF DALLAS FROM 2021 TO FEBRUARY 2ND, 2022.
SO I, I WANNA UNDERSTAND HOW YOU'VE WORKED THERE SINCE 2018, AND THEN YOU HAD ABOUT A YEAR AT THE CITY OF DALLAS.
DID YOU STOP EMPLOYMENT WITH HIM? DID YOU, I I JUST WANNA KNOW, KIND OF UNDERSTAND THE, THE TIMEFRAME FOR THAT.
THE ISSUE IS THAT WHEN I, MY APPOINTMENT WAS TERMINATED
AND I'VE BEEN WORKING ALL THIS WHILE.
WERE YOU WORKING THERE WHILE YOU WERE EMPLOYED WITH THE CITY OF DALLAS? I MEAN, WAS IT LIKE A SECOND JOB OR SOMETHING? NO, I DIDN'T, WHEN I WAS WITH THE CITY OF DALLAS, I WAS NOT HAVING ANY SECOND JOB.
IT WAS AFTER MY TERMINATION FROM CITY OF DALLAS, THAT, THAT WAS THEN I, I, I, I WAS REHIRED FROM ALLIED BECAUSE I WAS WITH THEM
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BEFORE.UM, I JOINED THE CITY OF DALLAS AND I LEFT WITH THEM WITH, UH, UH, GOOD FAITH.
AND I'VE BEEN WITH ALLIED ALL THIS WHILE.
SO ONE OF OUR REQUIREMENTS IS LOOKING TWO YEARS BACK TO SEE IF YOU EMPLOYED THAT TIME.
DO YOU, AFTER YOU LEFT THE CITY OF DALLAS IN FEBRUARY OF 22, HAVE YOU WORKED NONSTOP WITH, UH, UH, ALLIED UNIVERSAL SECURITY? YEAH, I'VE BEEN WORKING WITH THEM SINCE I, SINCE WHAT? SINCE AFTER I LEFT CITY OF DALLAS.
SO YOU WORKED THERE MORE THAN TWO YEARS NOW? YES.
THAT'S WHAT I'M GONNA DOUBLE, DOUBLE CHECK THOUGH ABOUT MEMBERS OF THE BOARD.
DO YOU HAVE ANY QUESTIONS FOR MR. OKA FOR SEEING NO ONE RAISE THEIR HAND? OH, OKAY.
UM, SO I THINK WHAT I, WHAT YOU'RE SAYING IS THAT YOU, THEY W THEY USED A, A DATE WHEN YOU PREVIOUSLY WORKED THERE, WHEN THEY WENT BACK IN THE LETTER AND THEN YOU WORKED FOR THE CITY AND THEN YOU WENT BACK THERE.
IS THAT, IS THAT WHAT YOU WERE, WERE SAYING? YEAH.
WHILE THOSE DATES OVERLAP, I'M JUST, I'M STILL TRYING TO CLARIFY THAT MYSELF.
IS THAT WHAT YOU MEANT TO SAY? YES.
I WAS WITH ALLIED BEFORE I HAD A CITY OF DALLAS, AND I HAVE TO RESIGN FROM ALLIED AND JOINED CITY OF DOLLARS.
CAN YOU CONFIRM FOR ME YOUR REEMPLOYMENT START DATE AT THAT? AT ALLIED? THAT'S WHAT I'M CONFUSED ABOUT.
WHAT DAY DID YOU START WORKING FOR THEM AGAIN? UH, IT WAS, UM, 2018.
BUT YOU WERE WORK, THAT'S WHAT I'M CONFUSED ABOUT.
HOW COULD YOU HAVE BEEN WORKING THERE FULL-TIME AT THE CITY? FULL-TIME? UH, UH, IT JUST SHOWS ON HERE, UH, RESTART DATE OF APRIL 8TH, 2022 THAT YOU HAVE LIVED THERE.
WORKED THERE A YEAR AND 10 MONTHS IS WHAT IT SAYS ON, UM, A DOCUMENT.
NO, I WASN'T HAVING ANY TWO JOBS THEN.
IT WAS JUST ALLIED WHEN I HAD THAT EFFECT THAT I HAVE TO RESIGN AND COME OVER TO CITY OF DALLAS.
I DON'T KNOW WHETHER I, I ANSWER YOUR QUESTION, MA'AM.
SO WHAT WAS YOUR START DATE IN THE SECOND TIME YOU WENT BACK TO WORK AFTER YOU LEFT THE CITY AT YOUR CURRENT JOB AT ALLIED, YOUR REHIRE DATE WHEN YOU WENT BACK THERE, AFTER YOU LEFT THE CITY? I THINK, UH, I, YOU HAVE ALL THE DOCUMENTS? I DON'T KNOW WHERE I PUT THIS.
'CAUSE THE LETTER SHE WROTE JUST HAS A DATE.
SO I'M JUST TRYING TO ASK YOU DO, WHAT WAS THE, YEAH, I'M JUST TRYING TO CLARIFY BECAUSE WE DID, YOU DO HAVE TO HAVE WORKED THERE AT LEAST TWO YEARS.
NO, IT, IT, IT WASN'T TWO YEARS.
I STARTED WITH THEM BEFORE, LIKE I HAVE BEEN SAYING BEFORE, I RESIGNED AND JOINED CT OF DALLAS, MR. CHAIR.
IF I MAY, IN THE MATERIAL PREPARED FOR YOU BOARD MEMBERS, I POINT YOUR ATTENTION TO PAGE 12.
UM, PAGE 12 OF THE AGENDA PACKET, UM, IS WHAT WE RECEIVED, UM, FROM MR. FER AS HIS, UH, PROOF OF EMPLOYMENT AS DATED WHAT WE RECEIVED IN THE ORIGINAL, UM, I THINK BOARD MATERIAL ON WEDNESDAY, THE 28TH OF FEBRUARY, WHICH YOU'LL SEE.
AND I THINK THAT'S WHAT BOARD MEMBER KUTA MAY HAVE BEEN REFERRING TO AS A DOCUMENT THAT'S ON PAGE 12.
I JUST, I JUST THOUGHT WE CLARIFIED THAT.
MS. FER, I'M REFERRING TO THE DOCUMENT THAT YOU WOULD'VE FURNISHED US FROM, UM, UNIVERSAL ALLY THAT VERIFIES YOUR EMPLOYMENT.
THAT'S, THAT SHOWS YOUR ORIGINAL START DATE, YOUR ORIGINAL HIRE DATE, YOUR MOST RECENT HIRE DATE, WHICH IS I THINK THE DISTINCTION, UM, THAT WE'RE TRYING TO CLARIFY HERE THIS MORNING.
SO I JUST WANTED TO POINT THAT OUT JUST JUST TO MAKE SURE WE WERE ALL ON THE SAME PAGE.
SO, MR.
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EMPLOYED WITH ALLIES OR REEMPLOYED WITH ALLIES SINCE APRIL 8TH, 2022.SO THAT'S BEEN TWO YEARS THEN.
I, I THINK FOR ME, I WAS JUST KIND OF THAT OVERLAP, KIND OF CONCERNED ME.
I WASN'T QUITE SURE WHAT WAS GOING ON THERE.
ANYBODY ELSE? ANY MEMBER, ANY OTHER BOARD MEMBERS HAVE ANY QUESTIONS? OKAY.
UH, AT THIS POINT IN TIME, IT'S FOR THE TIME FOR THE BOARD TO DELIBERATE, UH, IS, IS THERE ANY DISCUSSION WITH THE BOARD OR ANY, UH, A MOTION, ANYTHING FURTHER? OKAY.
DO I HAVE A MOTION? THEN? I'LL MAKE A MOTION FOR APPROVAL.
WE HAVE A MOTION BY ANGELA AND A SECOND BY CHRIS TO, UM, UH, TO APPROVE THE REHIRE ELIGIBILITY APPEAL HEARING OF MR.
ALL IN FAVOR OF THAT PLEASE SIGNIFY BY SAYING AYE, RAISING YOUR RIGHT HAND.
WE HAVE A SIX OH VOTE IN FAVOR.
SO, MR. OK, BEFORE THE FOLKS FROM CIVIL SERVICE WILL BE IN TOUCH WITH YOU OR YOU FEEL FREE TO CALL THEM.
AND SO THANK YOU FOR APPEARING AND THANK YOU FOR, FOR PRO PROVIDING THE ADDITIONAL DOCUMENTATION.
AND MS. ER, IF YOU WANT TO, IF YOU WANNA GET OFF THE LINE, THAT'S FINE.
IF YOU WANT TO, THERE'S NO NEED FOR THE, IF YOU, UNLESS YOU WANNA LISTEN TO THE REST OF THE MEETING, YOU'RE WELCOME TO
NO, I'M GOING TO, I'M GETTING OFF THE LINE NOW.
OUR NEXT ITEM ON TODAY'S AGENDA IS ITEM FIVE, BRIEFING AND DISCUSSION ITEMS. UH, UH, THE FIRST ITEM IS CIVIL SERVICE.
CIVIL SERVICE RULES, UH, REVISION UPDATE.
UM, THANK YOU SO MUCH FOR, UM, FOR BEING HERE THIS MORNING FOR THE OPPORTUNITY FOR, FOR BRIEFING AND DISCUSSION ITEMS AS IT RELATES TO OUR DEPARTMENT'S OPERATIONS.
UM, AS YOU KNOW THAT WE ARE WORKING ON A SET OF RULE REVISIONS, UM, TO UPDATE TO OUR CIVIL SERVICE RULES, PARTICULARLY AROUND THOSE THAT WE'VE BEEN BRIEFED ON FROM THE FIRE DEPARTMENT.
THOSE ARE CURRENTLY UNDER REVIEW, UM, WITH OUR CITY ATTORNEY'S OFFICE.
AND SO NO SOONER THAN WE GET THOSE BACK, WE'LL BE READY TO, UM, MAKE THE GENERAL, UH, EMPLOYEE POPULATION AND THOSE STAKEHOLDERS AWARE OF WHAT THOSE CHANGES ARE AND OPEN THE OPEN COMMENT PERIOD SO WE CAN COLLECT ANY COMMENTS AND FEEDBACK.
UM, THANK YOU ALL FOR OFFERING FEEDBACK, UM, BY THE 19TH THAT WE ASKED YOU LAST MONTH.
AND SO WE DID TAKE NOTE OF THOSE OF YOU ALL WHO WROTE BACK WITH ANY QUESTIONS OR FEEDBACK TO MAKE SURE, UM, EVERYTHING WAS OKAY FROM, FROM OUR POINT OF VIEW.
AND SO WE HAD HOPED TO HAVE OUR PUBLIC HEARING TODAY IN ORDER TO MOVE THIS FORWARD, BUT WE HIT A SMALL DELAY, BUT WE WILL MAKE SURE THAT WE HOPEFULLY WILL HAVE THIS, UM, OUR PUBLIC HEARING IN JUNE SO WE COULD MOVE THESE FORWARD IN ORDER TO KICK OFF OUR PROMOTIONAL ROUND FOR, FOR DFR.
SO I WANNA PROVIDE YOU WITH THAT UPDATE TODAY BECAUSE I KNOW THAT WE WERE IN OUR ORIGINAL TIMELINE ANTICIPATING HAVING A PUBLIC HEARING TODAY, AND JUST WANTED TO MAKE SURE THAT WE DIDN'T JUST GO SILENT ON THIS AGENDA ITEM, BUT HAD IT BACK ON OUR AGENDA SO I COULD PROVIDE YOU WITH AN UPDATE THIS MORNING.
SO, JARED, IF I COULD ASK YOU A QUICK QUESTION.
IF WE HAVE OUR PUBLIC HEARING IN JUNE, COUNSEL WOULD GET IT IN AUGUST, I ASSUME, BECAUSE THE, UH, THERE ARE NO MEETINGS DURING JULY.
WOULD, IS THAT CORRECT? YES, THAT WOULD BE MY NEW TARGET IS TO GET IT, BE AS EARLY AS I CAN BEFORE COUNCIL, UM, IN IN IN JULY OR IN AUGUST FOR AN AUGUST MEETING.
I WOULD WORK OVER JULY TO MAKE SURE WE COULD TRY TO GET IT IN BEFORE COUNCIL IN AUGUST SO WE CAN BE ABLE TO KICK OFF AS SOON AS POSSIBLE FOR
SO WOULD YOU ANTICIPATE THIS BEING A CONSENT ITEM ON THE AGENDA? I WOULD ANTICIPATE, UM, I THINK THAT THE ONE THING I KNOW THAT CHANGE, YEAH.
THE ONE THING THAT I AM GONNA HAVE TO WORK THROUGH AND, AND, AND THINK THROUGH IS, YOU KNOW, HOW BEST WE GET THIS ONTO THE AGENDA.
IS IT BEST BRIEFED BY MEMO? 'CAUSE THE CHANGES ARE SO SMALL AS OPPOSED TO THE BIG OVERHAUL.
AND SO SOME OF THAT, YOU KNOW, NAVIGATING FROM COMMITTEE TO COUNCIL, BUT WE'LL, WE'LL WORK ON THAT IN OVER THE NEXT COUPLE WEEKS.
HOPEFULLY WE'D HOPE TO HAVE THIS BEFORE THEM BEFORE THE JULY RECESS.
UH, HOWEVER, YOU KNOW, SOMETIMES PLANS, UM, ARE
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DELAYED FOR ONE REASON OR ANOTHER, BUT, BUT NEVERTHELESS, WE, WE ANTICIPATE IT BEING A CONSENT AGENDA ITEM.I THINK EVERYONE AND ALL THE STAKEHOLDERS ARE KIND OF ANTICIPATING THESE CHANGES, UM, BEING MADE.
SO I DON'T, I DON'T SEE 'EM RUNNING INTO A, A, A TON OF ISSUES OR HAVING ANY, YOU KNOW, OUT OF THE ORDINARY FEEDBACK FROM EMPLOYEES EVEN WHEN WE GO TO THE PUBLIC COMMENT PERIOD.
FOUR, DO YOU HAVE ANY QUESTIONS FOR MR. DAVIS ON THIS MATTER? NONE.
THE NEXT ITEM IS, UH, DEPARTMENTAL UPDATES AND ANNOUNCEMENTS AND OUR OLD FRIEND TRIAL BOARD HEARINGS IS ON AGENDA.
I WANNA
SOME OF YOU I SAW NOT LONG AGO IN DIFFERENT TRIAL VOICE, SO THANK YOU MR. GARRETT AND MR. LEE AND OTHERS, AND MS. GERBER THAT WE'VE, WE'VE, WE'VE WORKED THROUGH.
LET ME SEE IF I CAN, I'M DOING THE SHARING.
SO LET ME, WE ARE PRACTICALLY, I WANNA, UH, OKAY.
CAN YOU ALL SEE MY EXCEL DOCUMENT? YES.
SO YES, WANTED TO, JUST WANTED TO SHARE WITH YOU ALL.
WE'VE SCHEDULED, WE'VE SCHEDULED ALL, BUT I HOPE THAT'S NOT AN EYE TEST FOR YOU.
SO WHEN WE LOOK AT OUR TRIAL BOARD HEARINGS, WE HAVE CURRENTLY THREE.
WE'RE WAITING ON THE SENIOR ATTORNEY TO COORDINATE AND CONFIRM ONE WITH YOU, MS. MITCHELL.
UM, THAT'S, THAT'S, THAT'S WAITING.
AND THEN BELOW, WE'VE DID SOME SHUFFLING AROUND WITH OUR, UM, ADMINISTRATIVE LAW JUDGE HEARINGS.
AND SO WE ARE NOW AWAITING TO SCHEDULE FOUR.
AND SO THOSE SHOULD BE, WE SHOULD BE GETTING THOSE DONE WITHIN THE NEXT TWO WEEKS OR SO AND NAILING DOWN DATES FOR THOSE.
AND SO I WANTED TO KEEP THIS IN FRONT OF YOU ALL AND SHOW YOU THIS IS WHERE WE ARE WITH OUR TRIAL BOARDS, NOT NEARLY WHERE WE WERE A YEAR AGO, BUT WE STILL HAVE SOME WORK TO DO IN GETTING OUR AJS SCHEDULED.
ONE OF THE THINGS, UM, THAT I'LL JUST COMMENT ON IN TERMS OF THAT WE ARE GETTING READY TO INITIATE OUR RECRUITMENT PROCESS BECAUSE IT'S BEEN SOME TIME SINCE WE'VE RECRUITED AJS, AS YOU ARE FAMILIAR AND AWARE THAT OUR ADMINISTRATIVE LAW JUDGES, UM, ARE HIRED UNDER CONTRACT BY THE CITY, AND WE, IF EMPLOYEE SO CHOOSES, THEY HAVE THE CHOICE.
SO WHEN AN EMPLOYEE CHOOSES AN APPEAL TO THEIR, TO THEIR HEARING, THEY CAN EITHER CHOOSE THE TRIAL BOARD HEARING PATH, WHICH IS CHAIRED BY ONE OF YOU AND STAFF BY TWO ADJUNCT MEMBERS, OR THEY CAN AVAIL THEMSELVES TO THE ADMINISTRATIVE LAW, UH, TO ADMINISTRATIVE LAW JUDGE HEARING.
AND SO WHAT WE'RE GOING TO BE DOING IN THE NEXT COUPLE WEEKS IS STARTING THE PROCESS TO RECRUIT, SO ADVERTISE AND RECRUIT FOR ADDITIONAL ADMINISTRATIVE LAW JUDGES SO WE CAN HAVE MORE THAN TWO ON STAFF AT ANY GIVEN TIME TO BE ABLE TO ROTATE THROUGH FOR OUR, FOR OUR HEARINGS AND FOR THE SAKE OF SCHEDULING AND EFFICIENCY AND THOSE KINDS OF THINGS.
AND SO THAT'S SOMETHING THAT WE'RE ALSO WORKING ON IN THE BACKGROUND.
AND WE WORK WITH, WE WORK WITH ADMINISTRATIVE, UM, UM, THE, THE JUDICIAL NOMINATING COMMITTEE AND THE AD HOC COMMITTEE OF THAT, OF THAT GROUP IN ORDER TO HIRE OUR JUDGES, UM, ONTO THE CITY TO SUPPORT US IN, IN THAT WAY.
SO AGAIN, I WANTED TO MAKE SURE THAT EVERY SO OFTEN I'M SHOWING TO YOU WHERE WE ARE WITH OUR SCHEDULING, UM, AND THE FACT THAT, YOU KNOW, AS YOU KNOW, THERE'S, IF ONE THING FALLS THROUGH THE CRACK, WE HAVE TO SOMETIMES GO BACK TO THE DRAWING BOARD TO FIND NEW DATES AND MOVE THINGS AROUND.
BUT, UM, WE ARE CONFIDENT THAT WE'RE IN MUCH BETTER SHAPE THAN WE, UM, HAVE BEEN WHEN WE WERE SHUT DOWN FROM HEARINGS FOR, FOR CONSIDERABLE PERIOD OF TIME.
SO I'LL STAND FOR ANY COMMENTS OR QUESTIONS AS IT RELATES TO OUR, OUR HEARINGS.
AM I READING IT CORRECTLY? WE ONLY HAVE THREE PENDING APPEALS FOR FOR TRIAL BOARD.
YES, WE WELL, THE SCHEDULE THAT, THAT'S AMAZING.
WELL, I KNOW, I UNDERSTAND THAT.
SO FOR EVERYBODY HERE WHO'S DONE ONE OR WILL BE DOING ONE, THANK YOU VERY MUCH FOR MAKING TIME.
I, I KNOW IT TAKES TIME OUTTA YOUR SCHEDULE AND THEY'RE USUALLY AT LEAST A DAY, SOMETIMES TWO DAYS.
THAT IS A FANTASTIC STATISTIC TO SEE.
WELL, IT'S JARED, THANKS TO YOUR STAFF TOO FOR GETTING ALL THIS.
AND IF ANGELA'S ON, ASSUMING IF LAURA IS STILL ONLINE, LAURA FOR THE CITY ATTORNEY'S OFFICE TOO, FOR THEIR, THEIR HELP IN GETTING THESE THINGS HEARD AS QUICKLY AS WE CAN.
ANY FURTHER QUESTIONS FOR JARED? PAM?
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YEAH.YOU SAID SOMETHING ABOUT EACH ONE OF US SERVING IN THAT ROLE FOR ONE OF THE MEETINGS.
DOES THAT MEAN WE ALL HAVE TO? UM, YES.
SO A PART OF YOUR
CAN CAN I SEND IN A PROXY? YOU CAN DO IT.
YOU'LL, THEY GIVE YOU A MANUAL.
YOU'LL, YOU'LL FEEL CONFIDENT.
I, I ASSURE YOU I'VE BEEN WORKING ON THAT.
I'VE BEEN WORKING ON THAT FOR YEARS IN THERAPY.
HAVE YOU BEEN TO ONE YET? YEAH.
I WENT, I WAS AT THE ONE IN THE ROOM WHERE THEY WERE LINED UP LIKE AUDITORIUM STYLE.
I JUST THOUGHT THAT YOU DID IT EVERY TIME.
OUR CHAIRMAN, OUR BELOVED CHAIRMAN WHO YOU ARE MORE THAN TAKE ON.
SO THAT'S THE STATUS OF WHERE WE ARE.
WE STILL, YOU KNOW, OF COURSE WE HAVE SOME ADMINISTRATIVE LAW, UM, PIECES THAT WE NEED TO GET SCHEDULED.
AND OF COURSE THOSE OTHER DATES, UH, YOU KNOW, BARRING NOTHING CHANGING.
WE ARE STILL PLEASED TO KNOW, AS YOU SAID, MR. CHAIR, WHEN WE HAD 19 OR 17 WAITING YEAH.
SO, SO, SO, SO WE'RE, WE'RE THANKFUL THAT EVERYBODY'S PULLING AND UNDERSTANDING THAT'S A PRIORITY IN ORDER TO GET THESE HEARD IN A TIMELY AND, AND, AND EFFICIENT MANNER.
SO THANK YOU FOR THAT, JARED, THANK YOU FOR THE UPDATE.
UH, OUR NEXT ITEM ON THIS AGENDA, UNDER THIS AGENDA ITEM IS THE WORKDAY IMPLEMENTATION AND OUTSTANDING NEEDS.
I KNOW THIS, IF YOU, THIS WAS A, AN ITEM MS. COLE REQUESTED INFORMATION ON, SO IF SHE'S LISTENING TO THIS OR LISTENING TO THIS LATER, WHY DON'T YOU GO AHEAD AND GIVE US THE, THE FULL UPDATE.
UM, THE, THE, THE QUESTION IS AROSE, YOU KNOW, WHERE ARE WE IN OUR WORKDAY, UM, IMPLEMENTATION? SO ON FEBRUARY 14TH, 2024, UM, THE CITY OF DALLAS, WE IMPLEMENTED WORKDAY IN TERMS OF OUR APPLICANT TRACKING SYSTEM.
SO EVERY EMPLOYEE OR EVERY PROSPECTIVE EMPLOYEE WHO WANTS TO MAKE APPLICATION WITH THE CITY OF DALLAS, THE GOAL IS TO HAVE THEM COME THROUGH THE WORKDAY FRONT DOOR INTO EMPLOYMENT OPPORTUNITIES, UM, WITH THE CITY OF DALLAS.
AND WE SUCCESSFULLY IMPLEMENTED THAT SYSTEM.
AND THAT SYSTEM IS ONLINE AND WORKING.
AND SO WE HAVE, UM, THE BULK OF OUR CITY OPPORTUNITIES ARE OUT IN THIS WORKDAY SYSTEM.
OUR EVOLUTION TO WORKDAY REALLY BEGAN, UM, JUST AS I WAS JOINING THE CITY, UM, IN THIS CAPACITY BACK IN 20 18, 20 19, WHEN WE WERE LOOKING AT MOVING AWAY FROM OUR PAYROLL MODULE.
SO HOW WE PAY EMPLOYEES, WHAT'S OUR SYSTEM OF RECORD IN TERMS OF OUR, IN OUR HR INFORMATION SYSTEM.
WE MOVED FROM LAWSON, WHICH WAS OUR PREVIOUS SYSTEM, TO WORKDAY WITH THE HOPES AND THE PLAN TO EVENTUALLY, UH, INTEGRATE OURSELVES INTO THE APPLICANT TRACKING SYSTEM, INTO THE PERFORMANCE MANAGEMENT SYSTEM, AND ALL THE SUITE OF, UM, APPLICATIONS THAT HELP US MANAGE HUMAN CAPITAL OR, OR PERSONNEL WITHIN THE CITY, WITHIN THE CITY'S WORKFORCE.
AND SO THAT'S, THAT'S THE LONG AND SHORT TERM GOAL.
AND SO THE NEXT MILE ALONG THE WAY WAS TO IN INTEGRATE OURSELVES INTO THE APPLICANT TRACKING SYSTEM.
AND, AND WE'VE DONE THAT, WHAT WE HAVE DISCOVERED IN OUR INTEGRATION IS THAT OUR NEEDS, PARTICULARLY AS THEY RELATE TO TESTING AND ASSESSMENT AROUND OUR SWORN SERVICE, SO IN LAYMAN'S TERMS, HOW WE SCREEN, HOW WE PROMOTE, HOW WE RANK OUR POLICE AND FIRE, UM, WE DON'T HAVE THAT FUNCTIONALITY IN THE NEW SYSTEM.
AND SO WHAT WE'RE WORKING RIGHT NOW IS IDENTIFYING WHAT ARE THOSE FULL HOST OF NEEDS IN THIS NEW SYSTEM, WORKING WITH OUR RESOURCES AND INFORMATION TECHNOLOGY TO GO OUT TO THE MARKETPLACE TO INTEGRATE, TO FIND, TO FIND THOSE SOLUTIONS AND INTEGRATE THOSE INTO OUR EXISTING ENVIRONMENT.
AND SO THAT'S CURRENTLY WHAT WE'RE WORKING ON WITH ITS TO MAKE SURE THAT WE HAVE THE FULL INTEGRATION AND SO AS NOT TO CREATE A SERVICE INTERRUPTION OR A, UH, OPERATIONAL INTERRUPTION TO OUR SWORN PARTNERS.
OUR POLICE AND FIRE PARTICULARLY, WE HAVE A COUPLE OTHERS, BUT POLICE AND FIRE, THEY'VE REMAINED IN OUR NEO GOV SYSTEM, WHICH DOES SUPPORT THEM.
SO WE'RE ABLE TO CONTINUE WITH OUR POLICE PROMOTIONS, WE'RE ABLE TO CONTINUE WITH OUR POLICE AND 9 1 1, UM, DISPATCHER, UM, RECRUITMENT,
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WHICH THIS, WHICH OUR FORMER SYSTEM STILL ACCOMMODATES.AND SO WE'RE BETWEEN TWO SYSTEMS AS AN INTERIM MEASURE UNTIL WE'RE ABLE TO FULLY DEVELOP WHAT'S OUR ACTION PLAN TO BUILD A BRIDGE ACROSS THAT TECHNOLOGY, UM, AND THEN IMPLEMENT IT INTO, INTO THE NEW ENVIRONMENT.
AND SO RIGHT NOW WE'RE HAVING A TOGGLE BETWEEN TWO SYSTEMS, WHICH, UM, IS NOT OPTIMAL, BUT WE'RE NOT, WE'VE NOT LOST ANY OF THE, YOU KNOW, EFFECTIVENESS AND THE ABILITY TO BE ABLE TO TRANSACT AND DO THE THINGS WE NEED TO DO TO SUPPORT OUR SWORN PARTNERS.
WE WERE TOGGLING BETWEEN TWO SYSTEMS PRIOR TO FEBRUARY THE 14TH, UM, FOR ALL OF OUR POSITIONS.
SO WITH A SMALLER GROUP, YES, IT'S NOT WHERE WE'D IDEALLY LIKE TO BE, BUT WE, WE ARE CONFIDENT THAT WE HAVE A PLAN TOGETHER AND I'M WORKING WITH IT, WORKING WITH RESOURCES AND OTHERS TO MAKE SURE THAT WE'RE GO TO MARKET AND, AND HAVE A, HAVE A TRUE PATH TO THIS IS HOW WE'LL INTEGRATE OTHER CITIES HAVE USED WORKDAY AND ARE USING WORKDAY THAT HAVE THE SAME SWORN NEEDS.
AND SO SOME OF IT'S GONNA BE BENCHMARKING AND LOOKING TO SEE WHAT ARE THE THINGS WE NEED TO THINK ABOUT DOING DIFFERENTLY OR THE SAME OR, YOU KNOW, HOW ARE OTHER CITIES ADAPTING TO THIS NEW TECHNOLOGY ENVIRONMENT.
BUT THAT'S EXACTLY WHERE WE ARE AS IT RELATES TO OUR WORKDAY IMPLEMENTATION AND THE, THE, THE REMAINING NEEDS RELATED TO OUR SWORN, UM, ASSESSMENT AND TESTING NEEDS, UM, IN THE NEW ENVIRONMENT.
JARED, BOARD MEMBERS, IS THERE ANY QUESTIONS FOR JARED ABOUT WORKDAY AND JARED? THIS HAS BEEN AN ONGOING PROCESS FOR WHAT, ALMOST SEVERAL YEARS NOW, IF NOT LONGER.
UM, FOR, FOR LONGER
WE'VE STARTED AND WE'VE STOPPED.
WE, WE'VE STOPPED AND WE'VE STARTED, BUT I THINK THAT, YOU KNOW, WE NOW HAVE A CLEAR PATH AND IT'S JUST ABOUT NOW BOLTING ON THESE OTHER PIECES AND CREATED A CLEAR A, A A, A PATH AROUND IT AND CONTINUE TO TRAIN THE ORGANIZATION AND EQUIP OUR HIRING MANAGERS FOR THIS NEW ENVIRONMENT.
BUT I, I'M, I'M CONFIDENT THAT WE WILL, WE WILL GET THERE.
HAS ASSISTANT BEEN WORKING WELL, OTHERWISE, G GENERALLY, YES.
YOU KNOW, OF COURSE WITH ANY NEW INTEGRATION WE FIND, OH, THIS DOESN'T QUITE WORK AS WE THOUGHT IT WOULD, AND SO WE HAVE TO CREATE A TICKET AND KIND OF WORK THROUGH THE TECHNOLOGY OF THAT.
BUT I THINK THAT'S TO BE EXPECTED, AND THAT'S THE EVOLUTIONARY PROCESS OF A, OF A SYSTEM INTEGRATION.
UM, AND THEN ON THE OTHER, SO GENERALLY, YES, UM, SOME OF IT IS ALSO, UM, BOARD MEMBER QAC IS LIVING THROUGH THE PAIN OF NOT DOING BUSINESS THE WAY WE'VE ALWAYS DONE BUSINESS.
AND, YOU KNOW, PEOPLE USED TO YOU, IT'S KINDA LIKE WHEN YOU GET A NEW CAR, YOU ARE USED TO THE WINDSHIELD WIPERS ALWAYS BEING ON THE LEFT HAND SIDE.
AND SO THEN WHEN YOU GET A NEW CAR, YOU'RE ON THE RIGHT HAND SIDE.
AND SO YOU'RE, YOU SPEND A COUPLE MONTHS IN, UH, DISORIENTATION OF, DO I REALLY LIKE THIS VEHICLE BECAUSE IT'S NOT WHAT I'M USED TO THAT WE'RE DEALING WITH SOME OF THAT TOO, AND WE'RE WORKING, WE'RE WORKING THROUGH THAT.
AND THAT'S THE, THAT'S THE REALITY OF CHANGE MANAGEMENT AS WELL WITH THE, WITH THE NEW SYSTEM AS, AS YOU ALL KNOW, IN YOUR PRIVATE LIVES AND IN YOUR BUSINESSES AS WELL.
SO DID YOU JUST CALL US WINDSHIELD WIPERS? NO, I DIDN'T.
EVERYBODY HERE WE'RE DRIVERS UNTIL THE SYSTEM CHANGES AND PLACES, AND SO WE HAVE SOME FRUSTRATION, BUT WE WORK THROUGH THAT.
YEAH, THERE'S NOTHING MORE FUN THAN NEW SOFTWARE.
ANY ADDITIONAL QUESTIONS FOR JARED ON THAT TOPIC AND BOARD MEMBERS? OKAY.
YEAH, WE MOVE TO OUR LAST TOPIC BOARD MEMBERS, I'LL JUST MAKE SURE THAT WE, I'LL KEEP YOU UPDATED AND IN THE LOOP, PARTICULARLY AS THOSE PLANS, UM, FORMALIZE AND WE HAVE CLEAR TARGETS OF WHEN WE EXPECT TO MOVE AND HOW WE EXPECT TO MOVE.
I'LL MAKE SURE THAT, YOU KNOW, I KEEP YOU ALL IN A REGULAR UPDATE WITH, WITH SOME CADENCE AND LINE OF SIGHT INTO THAT, BECAUSE AGAIN, THE SYSTEM, UM, IS WHAT UNDERGIRDS OUR ABILITY TO DISCHARGE OUR, OUR DUTY THAT'S UNDER CHARTER AND WITHIN OUR RULES.
AND SO I JUST WANT TO MAKE SURE I'M KEEPING YOU ALL IN THE LOOP AS YOU'VE ASKED ME TO LOOK AFTER THAT ON YOUR BEHALF.
SO, UH, I JUST WANTED TO KIND OF ROUND THAT OUT WITH THAT.
AND THEN WITH THAT, MOVING INTO, UM, THERE WAS A, OUR, OUR LAST ITEM UNDER DEPARTMENT UPDATES AND ANNOUNCEMENT, WHICH IS AROUND OUR DEPARTMENTAL INTERNAL AUDIT UPDATES.
UM, AS YOU KNOW, AND I'VE MENTIONED TO YOU, WE HAVE O OH, SINCE 2022, NO, SINCE 2021, WE'VE BEEN WORKING ON AN AUDIT WITH BAKER TILLY, WHICH IS THE CONSULTANT LOOKING AFTER TALENT ACQUISITION WITH THE SCOPE OF WORK, TRYING TO UNDERSTAND HOW EFFECTIVE WE ARE WITH OUR SYSTEMS, WITH OUR ABILITY TO SOURCE HOW WE'RE ORGANIZ.
WE HAVE FINALLY, WE HAVE THE FINAL AUDIT REPORT, WHICH WAS PRESENTED TO THE GOVERNMENT PERFORMANCE, UM, FINANCE AND MANAGEMENT COMMITTEE ON FEBRUARY, I BELIEVE THE 26TH
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OF THIS YEAR, WHICH KIND OF LAYS OUT THE CITY.WE HAVE 34 AUDIT RECOMMENDATIONS THAT, THAT SPAN ACROSS CIVIL SERVICE, HUMAN RESOURCES, POLICE, FIRE.
IT LOOKED AT ALL OF OUR TALENT ACQUISITION, UM, COMPONENTS.
AND IT'S A HUNDRED AND TWENTY EIGHT TWENTY EIGHT PAGE REPORT THAT I WON'T WALK YOU THROUGH PAGE BY PAGE THIS MORNING.
BUT WHAT I WILL DO IS KIND OF SHARE WITH YOU A COUPLE THINGS.
NUMBER ONE IS AFTER OUR CALL TODAY, I WILL, OUR MEETING TODAY, I WILL ASK ANNA TO DISTRIBUTE THE FINAL AUDIT REPORT, UM, WHICH PROVIDES YOU WITH AN EXECUTIVE SUMMARY WITH, WITH ALL THE DETAIL THAT SHOWS THE ENTIRE, WHAT ARE THE OBSERVATIONS, WHAT ARE THE FINDINGS OF THE 34 FINDINGS? CIVIL SERVICE HAS SIX, UH, RECOMMENDATIONS THAT YOU WILL FIND BEGINNING ON PAGE 1 0 9 OF THIS AUDIT.
AND, AND THEY, THEY, THEY, THEY RANGE FROM ELIMINATING, UH, CERTAIN INTERNAL RULES, ENSURING THAT WE'RE ABLE TO VALIDATE THE IDENTITY OF PEOPLE WHO ARE TAKING OUR EXAMS ONLINE, TO WORKING WITH HUMAN RESOURCES TO DEVELOP A 30, 60 AND 90 DAY NEW HIRE ORIENTATION FEEDBACK MECHANISM TO UNDERSTAND HOW WELL WE'RE ABLE TO ONBOARD AND THOSE KINDS OF THINGS TO MAKING SURE THAT WE'RE, HAVE A COORDINATED APPROACH TO WHAT WE'RE TARGETING IN TERMS OF OUR RECRUITMENT AND STRATEGIC WORKFORCE PLANS.
HOLD ON ONE MOMENT, MS. GERBER.
AND SO WHAT, WHAT I'D LIKE TO DO IS, AND WHAT WE'RE DOING IS WE'RE WORKING, AND THIS IS A COORDINATED EFFORT.
SOME OF THIS IS GONNA TOUCH ON HUMAN RESOURCES.
SOME OF THIS WILL TOUCH ON DALLAS FIRE RESCUE, UM, THE POLICE DEPARTMENT.
AND SO WHAT WE'RE WORKING WITH OUR INTERIM CITY MANAGER AND HER A HUNDRED DAY ONBOARDING PLAN, AND HER ACTION PLAN IS WE'RE WORKING TO ACTION, UM, THOSE ITEMS THAT ARE WITHIN THIS, WITHIN THIS PLAN.
AND SO WHAT YOU CAN ANTICIPATE PRETTY SOON IS, OKAY, HERE ARE THE, THE AUDIT ACTIONS, HERE ARE THE ACTIONS THAT ARE PARTICULAR TO CIVIL SERVICE.
AND THEN I'LL BE ABLE TO BRIEF YOU OUT ON WHAT'S OUR AUDIT ACTION PLAN AROUND ADDRESSING THESE ISSUES.
SOME OF THEM FOR ME, I'LL JUST, I'LL JUST, I WON'T BURY THE LEAD FOR ME.
SOME OF THEM ARE VERY LOW LEVEL AND ALREADY BEEN ADDRESSED SINCE THE TIME THE AUDIT TOOK PLACE BECAUSE ONE OF THE THINGS FROM MY PERSPECTIVE HAS BEEN THAT THE AUDIT IS AN INTERACTIVE PROCESS.
AS YOU'RE WORKING WITH THE AUDITOR AND YOU ARE DISCOVERY, WHAT DO YOU HAVE AN OPPORTUNITY TO DO? SOME OF 'EM, YOU'RE, SOME AUDIT ITEMS YOU'RE ALREADY WORKING ON AND YOU'RE ALREADY IN THE PROCESS OF IMPROVING AND OR CHANGING.
SO I WANT BE ABLE TO SHARE WITH YOU KIND OF WHERE WE ARE IN PARTICULAR ON THOSE.
BUT I WANNA FIRST GIVE YOU THE FULL AUDIT REPORT AS IT'S BEEN SHARED WITH COUNCIL.
UM, SO YOU CAN TAKE IN EVERYTHING ELSE THAT, THAT EVERYONE ELSE HAS, HAS HAD AN OPPORTUNITY TO LOOK AT WHAT WE WILL BE WORKING AROUND TO PUT TOGETHER AN ACTION PLAN.
I CAN'T CREATE THE ACTION PLAN IN ISOLATION AS MUCH AS, YOU KNOW, I WOULD LIKE TO BE ABLE TO SAY, I THINK THAT WE HAVE TO GET TO THE TABLE, AND THAT'S THE PLAN.
WE'RE GONNA GET TO THE TABLE AND PUT TOGETHER A COMPREHENSIVE TALENT ACQUISITION, UM, AUDIT WORK PLAN TO BE ABLE TO REPORT OUT TO OUR VARIOUS STAKEHOLDERS AND CONSTITUENCIES AND YOU ALL BEING, BEING ONE OF 'EM.
SO I JUST WANTED TO, TO TALK YOU THROUGH THAT.
UM, AND I SEE, UM, MS. GERBER, YOU HAVE A QUESTION FOR ME? YEAH, I HAVE A COUPLE.
ONE IS, UH, YOU TALKED ABOUT THE, UM, TALENT ACQUISITION COMING THROUGH HR, CIVIL SERVICE, POLICE DEPARTMENT, FIRE DEPARTMENT.
DOES THAT END UP THROUGH ONE FUNNEL OR ARE THEY ALL SEPARATE AND THEN YOU HAVE TO TRACK ALL FOUR? THAT'S ONE QUESTION.
THE OTHER ONE IS, DOES THIS BOARD PLAY ANY ROLE IN THE DEVELOPMENT OF THOSE RECOMMENDATIONS OR WE'RE JUST GONNA READ IT AND JUST KIND OF IS NOT EVEN A RUBBER STAMP, JUST KIND OF KNOW WHAT'S GOING ON IN YOUR PROCESS.
AND THEN THE THIRD QUESTION I HAVE IS, YOU KNOW, WITH THIS RECENT SURGE OF THE USE OF, UH, AI, I'M WONDERING IF ANY OF THAT HAS BEEN CONSIDERED, BECAUSE I MEAN, EVERYTHING I'M READING, AND I EVEN TOY WITH IT MYSELF, IT IS SO EASY TO GENERATE ANYTHING THROUGH AI.
AND SO WHEN YOU'RE DOING THE TALENT ACQUISITION, FOR INSTANCE, AND PEOPLE ARE FILLING OUT FORMS, AND IF THEY HAVE TO ANSWER SOME TYPE OF ESSAY QUESTION, I DON'T KNOW WHAT THE FORMS LOOK LIKE, SO FORGIVE MY IGNORANCE, BUT IF THEY'RE DOING ANYTHING THAT REQUIRES THAT KIND OF WORK, IT TAKES FIVE SECONDS.
SO, AND I KNOW THAT SOME UNIVERSITIES AND OR HOSPITALS, BUT, UH, LARGE EMPLOYERS ARE STARTING TO USE SOME TYPE OF SOFTWARE THAT CAN HELP DETECT WHETHER SOMETHING WAS WRITTEN THROUGH AI.
BUT I JUST WONDER, SINCE YOU'VE BEEN WORKING ON THIS FOR A COUPLE OF YEARS, AND I KNOW THESE TAKE FOREVER AND A BUREAUCRACY, BUT YOU'VE BEEN WORKING ON THIS FOR YEARS, AND THE ROLE OF AI IN COMMON HANDS VERSUS JUST THE MILITARY HAS BECOME SO, UH, WHAT'S THE WORD I WANT, UM, UBIQUITOUS, IS THAT RIGHT? UH,
[00:40:01]
IT'S EVERYWHERE.SO ARE WE TAKING ANY OF THAT INTO CONSIDERATION? SURE.
SO LET ME, LET ME SEE IF I CAN START IN THE BEGINNING AND THEN, THEN, THEN, THEN WORK MY, THEN WORK MY WAY BACK, UM, TO, TO, TO AI.
SO THE FIRST QUESTION IS ABOUT THE COORDINATION BETWEEN POLICE, FIRE, HUMAN RESOURCES, UM, CIVIL SERVICE.
THAT'S PRECISELY WHAT WE'RE GOING TO COORDINATE.
IT'D BE ONE IN TERMS OF OUR RESPONSE AND, AND WORKING BACK.
SO WHEN AN INTERNAL AUDIT HAPPENS, IT'S REALLY MANAGED BY OUR INTERNAL AUDIT GROUP.
AND SO ONCE THAT COMES IN, YOU KNOW, THERE ARE CERTAIN RECOMMENDATIONS THAT ARE, UH, THAT ARE GIVEN CERTAIN LEVELS OF RISK, CERTAIN THINGS WILL BE ABLE TO ACCEPT AND MOVE OUT ON PRETTY EASILY.
THAT'S WHY I WAS SAYING THERE ARE GONNA BE SOME THINGS THAT ARE LOW LYING FRUIT, YOU KNOW, LOW HANGING FRUIT THAT WE'VE ALREADY, UH, UH, ACCOMPLISHED.
BUT THE PRIMARY GOAL IS TO COORDINATE AS ONE, BECAUSE AT THE END OF THE DAY, WE HAVE, WE HAVE ONE SET OF TALENT ACQUISITION NEEDS THAT, THAT THEY MAY BE DIVERSE ACROSS DIFFERENT CITY WITH DIFFERENT STAKEHOLDERS AT DIFFERENT JUNCTURES IN THE PROCESS.
BUT THAT'S PRECISELY WHAT WE'RE PLANNING TO DO, IS COORDINATE ACROSS ALL THOSE DIFFERENT GROUPS IN ORDER TO GET THE BEST POSSIBLE OUTCOME IN TERMS OF A PROCESS IMPROVEMENT.
AND SO, AND JUST SO YOU KNOW, BY THE WAY, SOME OF THIS WE'RE NOT WAITING TO PUT INTO THE ACTION PLAN.
I WANT TO JUST EVEN A STEP FURTHER TO, TO SHARE WITH YOU, WE'RE WORKING EVEN WITH OUR PROCESS IMPROVEMENT GROUP, THAT'S, THAT'S WITHIN THE CITY TO GAIN SOME EFFICIENCIES ON POLICE AND FIRE THAT LOOK TO WHAT THE AUDIT HAS ALREADY REVEALED OR TOLD US THAT WE, WE STAND AN OPPORTUNITY TO IMPROVE.
AND SO MARSHALING ALL OF THOSE DIFFERENT EFFORTS UNDER ONE ROOF AND COORDINATING THAT OUT IS EXACTLY THE INTENT AND, AND HOW WE PLAN TO BUILD OUT THE, THE, THE ACTION PLAN AS WE MOVE FORWARD.
AND SO THAT THEN, DR BRINGS ME TO THE, TO THE NEXT QUESTION.
SOME OF THE CHANGES WILL REQUIRE ACTION BY THIS BOARD AND INPUT BY THIS BOARD.
AND SO THAT'S WHY I WANT TO CREATE THE AUDIT WORK PLAN TO TALK ABOUT THEN WHO ARE THE STAKEHOLDERS, WHAT ARE WE ANTICIPATING AS THE CHANGE? AND THEN BRING THAT BACK TO THIS GROUP AND, AND THEN DETERMINE FROM THERE WHAT THAT INPUT AND INVOLVEMENT THEN WOULD LOOK LIKE.
IN SOME CASES IT MAY BE RUBBER STAMPING, IN OTHER CASES, IT MAY BE ROLLING UP SLEEVES AND BEING INVOLVED IN A, IN A DIFFERENT WAY.
BUT WHEN WE LOOK AT ALL 34 FIGURING OUT, YOU KNOW, WHAT ARE OUR OPPORTUNITIES? WHAT'S THE LEVEL OF RISK? WHAT ARE THE INTERNAL BARRIERS AND OR OPPORTUNITIES TO DO, TO DO THE WORK THAT WE KNOW WE NEED TO DO? I THINK THAT'S WHAT'S GONNA GUIDE THE WORK PLAN AND THEN BRING THAT FULL CIRCLE BACK.
BECAUSE FOR EXAMPLE, THERE ARE GONNA BE OPPORTUNITIES FOR MANY DIFFERENT BOARDS, I THINK, OR GROUPS TO BE INVOLVED, PARTICULARLY AS WE LOOK AT RECRUITMENT AND WHAT OPPORTUNITIES EXIST THERE.
BECAUSE WE ALSO REMEMBER THAT WE'RE TALKING ABOUT TALENT ACQUISITION ACROSS THE CITY.
SO THAT INCLUDES PARK AND REC AND DIFFERENT, I MEAN, DIFFERENT GROUPS.
AND SO IT, IT HAS MANY TENTACLES TO IT, BUT I WANTED TO BE ABLE TO SHARE WITH YOU THIS IS HOW WE ANTICIPATE BRINGING IT FORWARD, UM, AS AN ORGANIZATION IN ORDER TO GET THOSE RESULTS.
NOW, AI, UM, THE SHORT ANSWER TO YOUR QUESTION IS YES, RIGHT? SO I THINK
SO, YOU KNOW, I STARTED TO START THERE AND JUST SAY, YES, AND THEN WE'RE, AND THEN WE'RE WAY BACKWARDS.
BUT NO, I THINK THE ANSWER IS YES, THAT THAT'S A PART OF THE NEW, THE NEW ERA THAT, THAT WE LIVE IN.
UM, THAT'S ALSO, IT'S, I THINK WE'VE TALKED ABOUT IT CHANGES THE WAY WE EVEN RECRUIT, UM, AND HOW INDIVIDUALS ARE WRITING RESUMES AND HOW WE NEED TO SCREEN THOSE RESUMES, RIGHT? AND SO I THINK WE HAVE TO, YOU KNOW, LEVERAGE TECHNOLOGY AND THE FUTURE OF TECHNOLOGY TO THE EXTENT WE CAN GAIN, YOU KNOW, EFFICIENCIES AND EFFECTIVENESS AND BE ABLE TO MEET PEOPLE WHERE THEY ARE ALSO BALANCE OUT THINGS TO MAKE SURE WE IMPLEMENT A SYSTEM THAT MEETS OUR CURRENT NEEDS THAT MAY NOT EVEN BE RELATED TO AI, BUT JUST MAKING SURE THAT WE CAN PROMOTE, ASSESS OUR POLICE AND FIRE.
SO YES, UH, THAT IS THE SHORT ANSWER, BUT I THINK WE HAVE TO, WE HAVE TO.
AND WHAT WE'RE GOING TO DO IS I THINK BALANCE ALL OF THOSE CONSIDERATIONS OUT AS WE TRY TO IMPLEMENT A SYSTEM THAT NOT ONLY ADDRESSES OUR CURRENT NEEDS, BUT OUR FUTURE NEEDS TOO.
BECAUSE, YOU KNOW, WE HEAR FROM EMPLOYEES, FROM PERSPECTIVE EMPLOYEES ALL THE TIME, WHY DO I HAVE TO REFILL THIS OUT? WHY DO I HAVE TO, YOU KNOW, I, I SEE BOARD MEMBER MITCHELL SHAKING OUR HEAD AS A, AS A CO-LABOR IN, IN THE, IN THE, UH, IN THE HUMAN RESOURCES SPACE IS THAT, YOU KNOW, THERE'S A DIFFERENT EXPECTATION.
AND SO I THINK SOME OF THAT IS BASED ON TECHNOLOGY TO BOARD MEMBER GERBER'S POINT.
AND WE, WE WOULD BE SHORTSIGHTED NOT TO KEEP AN OPEN EYE TO THAT AS WE PLAN AND AS WE IMPLEMENT, BECAUSE WE'RE NOT IN THE DAY ANYMORE OF PRESS FIRM.
YOU'RE MAKING THREE COPIES, UM, AS, AS WE LOOK IT OUT AT
SO YEAH, I JUST WANNA MAKE SURE THAT WE'RE AHEAD OF THE CURVE, YOU KNOW, BECAUSE IT'S BECOMING
[00:45:01]
SUCH A REACTIVE ENVIRONMENT, YOU KNOW, WE GO, OH, THERE'S ONE.AND I JUST WANNA MAKE SURE THAT WE'RE IN FRONT BECAUSE I DON'T THINK THERE'S ANY MORE IMPORTANT PLACE BESIDES NATIONAL SECURITY FOR US TO, TO BE AWARE OF AI BECAUSE WE'RE TALKING ABOUT A WORKFORCE OF 13,000 PEOPLE JUST HERE.
UH, AND SO I JUST WANNA BE, I DON'T WANNA GET HIT IN THE BACK OF THE HEAD BY TWO BY FOUR.
I THINK THAT WE, WE ARE WELL AWARE AND, AND TALKING ABOUT, YOU KNOW, WHAT'S THE FUTURE OF WORK AND I, IT, IT CHANGES THINGS, UM, IN EVERY, IN EVERYTHING THAT WE DO.
AND AGAIN, THOSE, EVEN THOSE EXP EXPECT EXPECTATIONS, YOU KNOW, PEOPLE DON'T, I, I'LL TELL YOU, EVEN IT CHANGES HOW WE MANAGE EMPLOYEES.
I, I HAD SOMEONE SHARE WITH ME NOT LONG AGO THAT, YOU KNOW, THE USE OF HOW PEOPLE USE AI AND CHAT GPT EVEN IN COMMUNICATING AND CRAFTING INTERNAL MESSAGES MM-HMM.
AND SO, UH, IT'S A REALITY THAT WE HAVE TO WRAP OUR ARMS AROUND.
AND YOU'RE RIGHT, WE DON'T WANT TO BE HIT IN THE BACK OF THE HEAD, UM, BY, BY A TWO, BY FOUR.
I GUESS IT WOULD BE BETTER TO BE HIT IN THE FRONT OF THE HEAD, UM, IF WE'RE GONNA HAVE TO BE
UH, DOES THE CITY HAVE ANY, UM, I MEAN, WHAT, WHAT, WHAT IS THE PLAN? WHAT, HOW ARE WE WATCHING IT? I MEAN, WHAT, WHEN YOU SAY IT'S A CONCERN, IS IT WE HAVE IN-PERSON INTERVIEWS? I MEAN, WHAT'S THE FOLLOW UP? WHAT'S THE SOLUTION? I MEAN, THE $25,000 QUESTION.
WELL, I THINK, I THINK, YOU KNOW, HER QUESTION WAS ABOUT HOW DO WE, WE PLAN, DO YOU KNOW, DO WE HAVE AN EYE TOWARDS THE REALITIES OF AI? IT IS THE CITY ALLOWED TO USE THAT IN THEIR INTERNAL COMMUNICATIONS? I KNOW I WORK IN GROUPS WHERE, UH, AND THERE'S MANY DIFFERENT GROUPS IN THE WORLD WHERE YOU'RE, WE'RE NOT ALLOWED TO USE THAT WHEN WE CRAFT OUR DOCUMENTS, PERIOD.
DOES THE CITY HAVE ANY KIND OF RULES ABOUT AI BEING USED IN THEIR, IN THEIR TEXT, IN THEIR INTERNAL COMMUNICATIONS? BECAUSE THERE ARE ORGANIZATIONS THAT DO THAT.
I WOULD HAVE TO, I WOULD HAVE TO FOLLOW UP WITH, WITH OUR MARKETING COMMUNICATIONS DEPARTMENT IN ORDER TO TO TO KNOW, YOU KNOW, WHAT'S THE PRACTICE OR POLICY AROUND THAT.
NOT YEAH, I'M NOT AWARE OF RIGHT OFFHAND.
ANY ADDITIONAL QUESTIONS FOR JARED ABOUT THE, UH, AUDIT? AND AGAIN, YOU'LL BE SENDING THAT OUT THERE, OR ANNA WILL BE SENDING THAT OUT TO EVERYONE TO TAKE A LOOK AT.
AND IF THAT'S SENT, AND IF EITHER ONE OF YOU ALL WANT TO SIT DOWN AND HAVE A ONE-ON-ONE TO DISCUSS ANYTHING THAT YOU READ OR WANT TO TAKE A DEEPER DIVE, UM, PLEASE DO LET ME KNOW.
UM, AND I'M MORE THAN HAPPY TO, TO SCHEDULE SOME TIME AND, AND, AND WE DO THAT BOARD MEMBER GPA, I WANNA TAKE YOU UP ON THAT OFFER.
SO, ALRIGHT, WE'LL, WE'LL WE'LL GET THAT SCHEDULED.
WELL, ANYTHING ELSE FOR THE GOOD OF THE ORDER? I HEAR NOTHING SO, UH, GO MAVERICKS.
AND SO THE UH, TIME IS GO WINGS.
UH, BUT ANYWAY, IT IS 10:23 AM AND WE STAND ADJOURNED UNTIL OUR JUNE MEETING.
SO EVERYBODY TAKE CARE AND HAVE A GREAT MEMORIAL DAY WEEKEND.