This is a modal window.
Beginning of dialog window. Escape will cancel and close the window.
End of dialog window.
[Special Called Meeting of the Government Performance & Financial Management Committee on January 28, 2025.]
[00:00:03]
OKAY EVERYBODY, IT IS 1:07 P.M. AND I CALL THIS MEETING SPECIAL CALLED MEETING OF THE GOVERNMENT PERFORMANCE AND FINANCIAL MANAGEMENT COMMITTEE TO ORDER. OUR FIRST ITEM OF BUSINESS IS THE MINUTES FROM DECEMBER 10TH, 2024.
DO I HAVE A MOTION? MOVE. APPROVAL. SECOND. MOTION AND CAN I? I'LL SECOND. ALL THOSE IN FAVOR SAY AYE. ANY OPPOSED? MOTION CARRIES. NEXT WE'RE GOING TO TAKE THINGS A LITTLE BIT OUT OF ORDER TODAY.
WE'RE GOING TO GO. WE'RE GOING TO GO TO THE MEMORANDUM ITEMS FIRST.
I'M GOING TO ASK MY COLLEAGUES IF THEY HAVE ANY QUESTIONS ABOUT ITEMS D, E, F, OR G.
IF THEY DO NOT, OR IF STAFF TELLS US, DO YOU HAVE ANY REASON YOU WANT TO COME UP HERE AND TALK ABOUT THESE ITEMS? NO, WE'RE HERE AVAILABLE TO ANSWER QUESTIONS IF YOU HAVE ANY, BUT OTHERWISE NO, SIR.
ANYBODY HAVE A QUESTION ABOUT THE WEST PUBLISHING CORPORATION CONTRACT? THAT'S A NO. YEAH. WE'RE GOING BACK TO THOSE.
OKAY. L IS WE'RE DONE WITH L. DOES ANYBODY HAVE A QUESTION ON H.
THE REPORT ON THE PROGRESS OF FAMILY GATEWAY? STAFF. EVERYTHING GOING OKAY WITH THAT? WHAT'S GOING ON WITH H.
WE DON'T NEED, LIKE, A LONG BRIEFING. WE JUST WANT TO KNOW THAT YOU'RE DOWN.
YES. OKAY. AND I DON'T SEE ELLEN HERE, SO I THINK WE'RE GOOD.
WE'RE GOING TO MOVE PAST H. WE I DO HAVE QUESTIONS ON J AND K, AND I THINK AND I, WE HAVE A REPRESENTATIVE HERE FROM THE FORT WORTH, DALLAS FORT WORTH INTERNATIONAL AIRPORT.
ANY COMMENTS ABOUT THE THIS IS A DEBT ITEM, RIGHT? YEAH. YES, SIR. WE'VE GOT WE'RE IN THE IN THE MIDDLE OF A $9 BILLION PROGRAM, AND WE'RE ASKING FOR YOUR AUTHORIZATION TO ISSUE UP TO 3 BILLION OVER THE NEXT YEAR, AND ALSO TO TAKE OUT OUR COMMERCIAL PAPER PROGRAM IF FOR SOME REASON, WE NEEDED TO TAKE IT OUT QUICKLY.
SO THOSE ARE THE TWO ITEMS. I'M HAPPY TO GO INTO MORE DETAIL OR ANSWER ANY QUESTIONS.
ALL RIGHT, MR. EILAND, DO YOU HAVE ANY COMMENTS ON THIS? NO, SIR. THIS IS JUST A REGULAR. WE USUALLY DO THIS ANNUALLY AS THEY ISSUE DEBT REQUIREMENT FOR BOTH DALLAS AND FORT WORTH TO APPROVE THE RESOLUTIONS.
SO IT'S HERE FOR GPFM. IT'S ON THE COUNCIL AGENDA FOR NEXT WEEK.
NEXT WEEK? OKAY. OR IN TWO WEEKS. IT'S FEBRUARY THE 12TH.
OKAY. THAT'S FINE. ALL RIGHT. THANK YOU. WE'LL MOVE PAST THAT.
ALL RIGHT, LET'S GO ON NOW, BACK TO THE BEGINNING AND HIT UP HERE.
ITEM BRIEFING ITEM A, THIS IS THE ARPA SPENDING UPDATE AND RECOMMENDED PROGRAMING.
THANK YOU FOR JOINING US, BY THE WAY.
GOOD AFTERNOON. CHAIR, COMMITTEE MEMBERS. JEANETTE WEEDEN, BUDGET AND MANAGEMENT SERVICES.
JOINING ME FOR THIS BRIEFING. SHANNON WILLIAMS, ASSISTANT DIRECTOR OF GRANTS ADMINISTRATION.
WE ARE HERE TO PROVIDE A FINANCIAL STATUS UPDATE ON THE AMERICAN RESCUE PLAN ACT.
WE DON'T HAVE MANY SLIDES THIS AFTERNOON. AS REQUESTED, WE ARE PROVIDING A FINANCIAL STATUS REPORT TO THIS COMMITTEE EACH MONTH, BOTH ON THE US TREASURY GRANT FUND AND THE NON GRANT ARPA REDEVELOPMENT FUND.
WE STARTED THIS BACK IN OCTOBER OF 2024. AS DISCUSSED DURING THE FISCAL YEAR 24 END OF YEAR BUDGET AMENDMENT PROCESS BACK IN SEPTEMBER, WE SAID WE WOULD COME BACK TO YOU IN EARLY 2025 WITH A RECOMMENDATION TO CITY COUNCIL.
WE ARE SCHEDULED TO BRIEF CITY COUNCIL ON FEBRUARY 5TH.
THIS COMMITTEE ASKED US TO BRING THE RECOMMENDATION EARLY SO THAT YOU WOULD HAVE TIME TO REVIEW IT.
AND SO WE ARE HERE BRINGING THE RECOMMENDATION TO YOU PRIOR TO THE FIFTH.
AND SO I'M HAPPY TO TAKE YOUR FEEDBACK TO BACK TO STAFF, BACK TO CITY COUNCIL PRIOR TO THE RECOMMENDATION OR THE PRESENTATION ON THE FIFTH. SLIDE NUMBER TWO PROVIDES AN OVERVIEW OF TODAY'S BRIEFING.
BACKGROUND. DISCUSS THE PROPOSED REPROGRAMING.
AND THEN OF COURSE OUR NEW SPENDING FRAMEWORK.
[00:05:04]
MARCH OF 2021. CITY COUNCIL APPROVED THE INITIAL SPENDING FRAMEWORK IN SEPTEMBER OF 2021 ON SLIDE NUMBER FOUR.THAT SPENDING FRAMEWORK ASSUMED THAT WE WOULD SPEND PROJECTS OVER THREE FISCAL YEARS.
WE INITIALLY STARTED REALLOCATION AND REPROGRAMING BACK IN SEPTEMBER OF 2020 OR I'M SORRY, MAY OF 2023. OUR LATEST RECOMMENDATION WAS APPROVED BY CITY COUNCIL IN SEPTEMBER OF 2024.
JUST AS AN UPDATE ON WHERE WE ARE FROM A SPENDING PERSPECTIVE, AS OF SEPTEMBER OF 2024, ALL US TREASURY GRANT FUNDS, SO THAT THE FUNDING THAT WE HAVE IN THE GRANT FUNDS HAVE BEEN OBLIGATED OR SPENT.
SO PER THE US TREASURY GUIDANCE, ALL GRANT FUNDS MUST BE SPENT BY DECEMBER OF 2026.
OUR INTERNAL DEADLINE FOR THE CITY OF DALLAS IS TO SPEND OUR FUNDS BY SEPTEMBER 30TH OF 2026.
CURRENTLY WE HAVE 24.5 MILLION. ENCUMBERED BUT UNSPENT.
YOU CAN REFER TO APPENDIX A FOR THE TOTAL AMOUNT SPENT.
BUDGETED AND ENCUMBERED BY DEPARTMENT. ON SLIDE NUMBER FIVE, THE CITY ESTABLISHED.
THIS ARPA REDEVELOPMENT FUND IS A MULTIYEAR FUND.
IT WAS CREATED WITH GENERAL FUND CAPACITY. THE TOTAL BUDGET IN THIS FUND IS 186.5 MILLION, AND THE UNENCUMBERED BALANCE IS 98.3 MILLION.
WE HAVE ESTABLISHED THE ARPA REDEVELOPMENT FUND.
THE GOAL WAS TO CONTINUE WORK ON MOST OF THE PROGRAMS AND PROJECTS WHERE APPROPRIATE.
WE WANTED TO ALLOW MORE TIME FOR THAT WORK TO CONTINUE, AS DISCUSSED BACK IN SEPTEMBER OF 2024.
AND AS THOSE NEEDS AND PRIORITIES HAVE CHANGED, WE ARE PROPOSING A NEW SPENDING FRAMEWORK.
SO OUR RECOMMENDATION MOVING FORWARD, AS WE IDENTIFY PROJECTS TO BE REPROGRAMED, WE WILL BE CRAFTING THOSE NEW PROJECTS AND MAKING RECOMMENDATIONS TO THAT NEW SPENDING FRAMEWORK.
SO THE PROPOSED SPENDING FRAMEWORK IS LISTED HERE ON SLIDE NUMBER SIX.
WE WILL ALSO REPLENISH ANY FUNDING THAT WE USED IN FISCAL YEAR 24.
THE SECOND CATEGORY, PUBLIC SAFETY, HIRING AND RETENTION.
THIS CATEGORY WILL BE USED TO ESTABLISH FUNDING TO FOR HIRING AND RETENTION.
SO IF YOU RECALL, THE FISCAL YEAR 24 BUDGETED GOAL IS TO HIRE 250 OFFICERS.
THE CITY MANAGER HAS CHALLENGED THE POLICE DEPARTMENT TO DO MORE, AND SO WE WILL USE THESE ONE TIME SAVINGS TO BRIDGE THE FUNDING GAP IN THE CURRENT FISCAL YEAR, TO SUPPORT THE POLICE OFFICER OR TO SUPPORT THE POLICE DEPARTMENT IF THEY ARE ABLE TO HIRE MORE THAN 250 OFFICERS.
THE THIRD CATEGORY IS THE INFRASTRUCTURE INVESTMENT FUND.
AND THEN OF COURSE, THE LAST CATEGORY IS UNMET NEEDS.
AND SO WE'LL CONTINUE TO IDENTIFY PROGRAMS THAT WILL SERVE RESIDENTS AT ALL STAGES OF LIFE.
ON SLIDE NUMBER SEVEN. WE HAVE IDENTIFIED OUR PROPOSED REPROGRAMING RECOMMENDATIONS.
WE ALSO HAVE INTEREST EARNINGS THAT WE HAVE ACCRUED.
THE PROPOSED USE OF FUNDS, WE ARE ALLOCATING FUNDING OR GOING TO SET ASIDE FUNDING FOR OUR NEW SPENDING FRAMEWORK IN PUBLIC SAFETY, HIRING AND RETENTION AND SO ON. SLIDE NUMBER EIGHT.
AND SO, JUST AS A REMINDER, ALL FUNDS MUST BE SPENT BY SEPTEMBER 30TH OF 2026.
[00:10:03]
THAT IS THE US TREASURY GRANT FUND DEADLINE. AND THAT IS ALSO OUR INTERNAL ARPA DEADLINE.AND SO WE ARE BEING VERY INTENTIONAL ABOUT ADDING NEW PROJECTS.
WE WANT TO MAKE SURE THAT THOSE PROJECTS WILL BE COMPLETE BY SEPTEMBER OF 2026.
THERE ARE TWO APPENDIX IN THE BRIEFING. THE FIRST ONE IS THE US TREASURY GRANT FUND ACTIVITY BY DEPARTMENT, AND THE SECOND APPENDIX LISTS THE ARPA REDEVELOPMENT FUND BY DEPARTMENT AND PROJECTS.
SO THE REPORT INCLUDES THE BUDGET. TOTAL SPENT.
TOTAL ENCUMBERED. TOTAL UNENCUMBERED. IT ALSO INCLUDES A COLUMN FOR RECOMMENDED FOR REPROGRAMING.
AND THEN ALSO A BRIEF STATUS UPDATE FOR EACH PROJECT.
THANK YOU FOR THAT. I'M GOING TO CALL ON VICE CHAIR BLACKMON FIRST.
HI. THANK YOU FOR ALL THIS. AND I AGREE WITH EVERYTHING, BUT MY CONCERN NOW IS GIVEN WHAT'S HAPPENING IN D.C., AND THEY'RE HOLDING BACK ON SOME FEDERAL DOLLARS.
ARE THESE FALLING IN THAT CATEGORY? SO NO. SO THE FUNDING THAT WE RECEIVED FOR ARPA, THESE ARE FUNDS THAT WERE ALLOCATED BACK IN 2021. SO THIS IS CASH THAT THE CITY HAS ALREADY RECEIVED.
SO THIS THIS IS NOT SUBJECT TO WHAT'S HAPPENING THAT WE'RE SEEING TODAY, TODAY.
THAT'LL BE THE SAME QUESTION ON ITEM B ON THE CBGD.
BUT ARPA WE SHOULD BE FINE. CORRECT. BUT IT COULD ALL CHANGE AS WE'VE SEEN IN 24 HOURS THERE.
ARPA NO CONCERNS RELATED TO ARPA. KEEP IN MIND THAT AGAIN THE CASH IS OUT THE DOOR.
SO IT'S CASH THAT WE HAVE ALREADY RECEIVED THAT IT IS NOT A REIMBURSEMENT GRANT.
WE HAVE ALREADY RECEIVED THE GRANT, THE FUNDS.
AND SO IT IS NOT SUBJECT TO ANY FEDERAL CLAWBACKS.
WELL, JEANETTE, ANYTHING CAN HAPPEN. SO IF IT DOES HAPPEN, PLEASE PUT US ON ALERT.
SO JUST YES, I JUST WE'RE ALL ON ALERT NOW. THANK YOU.
NO. AND I HEARD COUNCILWOMAN WILLIS WAS IS ON.
I DO SEE HER THERE. SHE SAID SHE WAS GOING TO WAVE IF SHE HAS QUESTIONS.
AND I SUSPECT THAT STAFF MADE THESE PUT THIS RECOMMENDATION IN PLACE FOR THE ARPA FUND USAGE BEFORE WE HAD ANY IDEA THAT THERE WAS GOING TO BE THE FEDERAL FREEZES ON GRANTS. I DEFINITELY LIKE VICE CHAIR BLACKMON.
I SUPPORT YOUR PROPOSED USE, BUT SHOULD STAFF RECONSIDER THE FULL ALLOCATION OF ALL OF THOSE FUNDS, GIVEN THAT I'M ALREADY HEARING FROM SOME OF OUR PARTNERS IN THE NONPROFIT WORLD THAT THEY'RE GOING TO BE, IT COULD BE CEASING THEIR OPERATIONS BECAUSE OF THE LACK OF FEDERAL FUNDING.
LIKE, SHOULD WE RECONSIDER? THAT'S MY QUESTION.
SO WE ARE TALKING INTERNALLY ABOUT NEXT STEPS.
AND SO ONE OF THE THINGS THAT BACK WHEN WE HAD THE FEDERAL GOVERNMENTS SHUT DOWN.
WE DID IMPLEMENT A CONTINGENCY PLAN. AND SO WE HAVE STARTED CONVERSATIONS WITH THE OFFICE OF EMERGENCY MANAGEMENT TO UPDATE OUR CONTINGENCY PLANS. SO WE ARE WORKING BEHIND THE SCENES TO DEVELOP A PLAN OF ACTION TO RESPOND ACCORDINGLY. SO JUST BE ON THE LOOKOUT.
WE WILL BE SHARING UPDATES WITH CITY COUNCIL AND IF I MAY, CHAIRMAN WEST.
JACK HARLAN, CHIEF FINANCIAL OFFICER, TO FURTHER RESPOND TO YOUR QUESTION.
[00:15:07]
AT THIS POINT, WE DON'T THINK SO, BUT DON'T BE SURPRISED IF WE DO HAVE TO PIVOT JUST A LITTLE.YEAH, NO, I'LL MENTION THAT THE THANK YOU FOR THAT.
SO I APPRECIATE THAT YOU ALL ARE I'M GLAD YOU'RE TALKING ABOUT THIS IN EXECUTIVE LEADERSHIP.
WHAT I WOULD HATE TO SEE IS THAT OUR NONPROFIT PARTNERS, LIKE I'M GOING TO USE FAMILY GATEWAY AS AN EXAMPLE, LOSES THEIR FUNDING. AND THEN OUR ACTION, INSTEAD OF TRYING TO FIND THEM, FUNDING IS FOR US TO TRY TO TAKE TEMPORARY TO HANDLE THEIR CASELOAD, FOR PUTTING FAMILIES IN HOUSING OURSELVES THROUGH THE OFFICE OF EMERGENCY MANAGEMENT, WHICH IS WHO YOU MENTIONED. I WOULD MUCH RATHER US FIND FUNDING FOR THEM THAN US TRY TO TAKE ON THEIR JOB.
SO LET'S PLEASE CALL A SPECIAL CALLED MEETING.
YOU KNOW, IF YOU NEED TO COME BACK AND BRIEF US OR FULL COUNCIL.
MAKE SENSE? YEAH. UNDERSTOOD. THANK YOU. DID YOU HAVE.
YEAH. BECAUSE I THINK THERE'S SOME PEOPLE HEARING THIS BUT NOT REALLY UNDERSTANDING IT.
SO THE 24 MILLION ARPA THAT HAS NOT BEEN ALLOCATED OR WE'RE REALLOCATING IT TO DIFFERENT PROJECTS, THAT MONEY WILL NOT CAN NOT BE CLAWED BACK FROM THE FEDERAL GOVERNMENT OR THAT'S OUR UNDERSTANDING.
SO LET ME JUST CLARIFY. SO THE FEDERAL GOVERNMENT AUTHORIZED 355.4 MILLION IN ARPA FUNDS.
WE HAVE ENCUMBERED WE HAVE WE HAVE SPENT 330.9 MILLION.
SO THAT MONEY IS GONE. THAT MONEY IS GONE. OKAY.
AND SO WE HAVE AN ENCUMBRANCE OF 24.5 MILLION.
THAT'S 24 MILLION. THAT'S 24.5 MILLION. BUT THE OTHER'S BEEN SPENT.
IT'S SPENT. OKAY. AND ON THE ARPA GRANT FUND, AS JEANETTE MENTIONED EARLIER THE OMB DIRECTIVE THAT WE SAW TALKED ABOUT DISBURSEMENT OF FUNDS, AND THOSE FUNDS HAVE ALREADY BEEN DISBURSED TO THE CITY.
THEY'VE ALREADY BEEN PUT IN OUR BANK. WE'VE ALREADY SPENT 300 MILLION OF IT.
WE HAVE 24 MILLION LEFT TO SPEND. GOT IT. SO IT'S AS YOU MENTIONED, I MEAN, COULD THE GOVERNMENT, THE FEDERAL GOVERNMENT TRY TO CLAW THAT BACK? I GUESS ANYTHING'S POSSIBLE. BUT AT THIS POINT, WE DON'T THINK THAT'S THE CASE. BUT IT'S NEVER HAPPENED. IT'S NEVER HAPPENED.
SO. SO WE FEEL FAIRLY SAFE BECAUSE IT'S ALREADY BEEN DISBURSED TO THE CITY AND UTILIZED.
AND SO I THINK WE'RE GOOD THERE. BUT WE'RE IN CONVERSATION WITH OUR FEDERAL LOBBYIST, THE OFFICE OF GOVERNMENT AFFAIRS, AND WE'LL AS WE LEARN THINGS, WE WILL KEEP YOU POSTED.
I MEAN, IT'S IF WE NEED TO MEET, WE SHOULD DO SO BECAUSE WE CAN'T WE'VE GOT BUSINESS TO DO.
WE'VE GOT THINGS THAT PEOPLE ARE RELYING US ON.
SO I AGREE. JACK, WHO IS RESPONSIBLE FOR MAKING SURE.
SO YOUR OFFICE PAYS. IT HELPS FACILITATE GRANT FUNDING TO OUR NONPROFIT PARTNERS.
RIGHT. SO, YES, ALL THE DISBURSEMENTS OUT OF THE CITY GO THROUGH THE CITY CONTROLLER'S OFFICE.
THE CONTRACT MANAGEMENT IS MANAGED BY THE DEPARTMENT, SUCH AS HOMELESS SOLUTIONS OR COMMUNITY CARE OR TRANSPORTATION OR THE OPERATIONAL DEPARTMENTS. IN THIS TYPE OF SCENARIO, WHERE, I MEAN, I'M ALREADY GETTING TEXT MESSAGES.
WILL THIS BE THE KIND OF THING THE CITY MANAGER IS GOING TO MEET WITH THE DEPARTMENTS, AND YOU'RE GOING TO COME UP WITH A PLAN OF ACTION, LIKE, I NEED TO BE ABLE TO RESPOND HERE TO FOLKS.
BUT FOR AT LEAST FOR TODAY WE'RE AWARE AND WE ARE TRYING TO ANALYZE THE POTENTIAL IMPACT.
[00:20:06]
IT LOOKS LIKE WE GOT THE SAME A-TEAM UP THERE.GO FOR IT. SO MY INTRO FOR THIS ITEM WAS. WE ARE AWARE OF THE EXECUTIVE ORDER ISSUED TODAY THAT PLACED A TEMPORARY PAUSE OF AGENCY GRANT, LOAN AND OTHER FINANCIAL ASSISTANCE PROGRAMS, AND WE ARE ASSESSING THE IMPACT OF THE ORDER ON THE CITY OF DALLAS.
SO BRIEFING ITEM B WAS POSTED LAST FRIDAY. HOLD ON.
WE LOST QUORUM. WE GOT TO GET MR. MORENO BACK.
WE'RE GOING TO JUST PAUSE FOR A MOMENT. YOU READY FOR ME, CHRIS? YES, SIR. ALL RIGHT. ALL RIGHT. AT THIS POINT, IT IS 1:29 P.M.
ON JANUARY 28TH, 2025, AND WE HAVE LOST QUORUM AT THE GOVERNMENT PERFORMANCE FINANCIAL
MANAGEMENT COMMITTEE, SO THIS MEETING IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.