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ALL RIGHT. WELCOME TO THE JUNE 10TH, 2025 GOVERNMENT PERFORMANCE FINANCIAL MANAGEMENT COMMITTEE.
[Council Government Performance & Financial Management Committee on June 10, 2025.]
WE ARE STARTING A LITTLE LATE TODAY AT 1:46 P.M..WE'VE GOT QUORUM. WELCOME, EVERYBODY. BEFORE WE GO INTO THE FIRST ITEM, I WANT TO GIVE EVERYBODY A LITTLE HEADS UP ON WHAT WE'RE DOING TODAY BECAUSE WE GOT A HARD STOP TIME AT THREE.
SO THE ITEMS WE HAVE TO DO PER MR. IRELAND. YOU CAN BLAME HIM IF YOU DON'T LIKE IT IS B, C AND D AND THEN WE WILL DO F THROUGH J AND THEN WE'LL SEE WHAT WE HAVE TIME FOR.
BUT THE OTHER MEMO ITEMS WE'LL KEEP ON HERE. AND IF WE HAVE TIME WE'LL GET TO THEM.
SO THIS IS LIKE BINGO. THIS IS LIKE BINGO. WHAT ELSE ARE WE DOING? I'LL COME BACK TO THAT. CAN I GET APPROVAL FOR THE MAY 27TH, 2025 MINUTES, PLEASE? I HEARD A MOTION AND SECOND, ALL THOSE IN FAVOR SAY AYE. MOTION CARRIES.
ALL RIGHT. WE'RE GOING TO MOVE ON TO ITEM B, WHICH IS THE UPCOMING AGENDA ITEM OVERVIEW OF PROPOSED USE OF A PROFESSIONAL EMPLOYER ORGANIZATION FOR CITY STAFFING WITH NINA ARIAS.
ALL RIGHT. WE'RE GOING TO SKIP B AND COME BACK TO THAT AT THE END.
WE WILL GO TO ITEM C WHICH IS THE 2024-25 BUDGET APPROPRIATION MIDYEAR AMENDMENT.
MISS WEEDEN, TAKE IT AWAY. GOOD AFTERNOON. JEANETTE WEEDEN, DIRECTOR OF BUDGET AND MANAGEMENT SERVICES.
JOINING ME THIS AFTERNOON, IVAN GUEL, ASSISTANT DIRECTOR AND BUDGET AND MANAGEMENT SERVICES.
AND I'M HERE TO DISCUSS ITEM C ON YOUR AGENDA.
I WILL BE BRIEF. WE ARE HERE TO PROVIDE AN OVERVIEW OF AMENDMENTS TO THE FISCAL YEAR 25 BUDGET.
PROVIDE A RECOMMENDATION AND NEXT STEPS ON SLIDE NUMBER THREE, AS CITY CHARTER REQUIRES CITY COUNCIL APPROVAL TO TRANSFER APPROPRIATIONS BETWEEN DEPARTMENTS, APPROPRIATE EXCESS REVENUE AND CITY CHARTER DOES NOT ALLOW EXPENDITURES OF FUNDS WITHOUT SUFFICIENT APPROPRIATION.
PREVIOUS AMENDMENTS ARE LISTED HERE ON SLIDE FOUR.
WE AMENDED THE BUDGET ON DECEMBER 11TH TO ESTABLISH THE OFFICE OF THE INSPECTOR GENERAL AND ON MARCH 25TH, PRIMARILY TO REALLOCATE FUNDS FOR THE BURLINGTON TRUCK AND PEDESTRIAN TERMINAL.
IT ALSO INCLUDES APPROPRIATION ADJUSTMENTS FOR GRANT TRUSTS AND OTHER FUNDS.
CAPITAL ADJUSTMENTS, PRIMARILY APPROPRIATION ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL.
SLIDE NUMBER SIX. YOU SEE A FINANCIAL IMPACT OF THE ADJUSTMENT.
THIS BUDGET APPROPRIATION ADJUSTMENT WILL INCREASE THE TOTAL BUDGET BY 281.9 MILLION.
ON SLIDE NUMBER SEVEN WE'RE PROVIDING AN OVERVIEW OF THE GENERAL FUND ADJUSTMENTS WITH A NET ZERO CHANGE TO THE GENERAL FUND. IF YOU RECALL, THE CITY MANAGER LAUNCHED THE REALIGNMENT OF THE HOMELESS RESPONSE OPERATIONS WITH THE IMPLEMENTATION OF THE DALLAS STREET RESPONSE TEAM.
SLIDE NUMBER EIGHT REFLECTS THE 9.1 MILLION ADJUSTMENTS TO GRANT TRUST AND OTHER.
THIS IS A COMBINATION OF 5.8 MILLION OF APPROPRIATION ADJUSTMENTS PREVIOUSLY APPROVED.
SO PREVIOUSLY APPROVED MEANS THAT THESE ITEMS HAVE ALREADY BEEN SUBMITTED TO COUNCIL.
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AND THEN, OF COURSE, THERE'S 3.3 MILLION IN NEW APPROPRIATION ADJUSTMENT REQUESTS.AND THEN THERE'S ALSO A TRANSFER OF EQUITY FUNDING BETWEEN TWO DEPARTMENTS.
SLIDE NUMBER NINE PROVIDES A SUMMARY OF THE NEW APPROPRIATION ADJUSTMENTS.
IT'S PRIMARILY PARK AND RECREATION AT 1.6 MILLION.
THE OPIOID ABATEMENT FUND, THIS IS FUNDING THAT WE RECEIVE FROM THE STATE AT 1.1.
AND THEN ABOUT 32,000 FOR HOME INVESTMENT PARTNERSHIP PROGRAM.
ON SLIDE NUMBER NINE, WE'RE SHOWING I'M SORRY, SLIDE NUMBER TEN.
CAPITAL ADJUSTMENTS INCLUDE PREVIOUSLY APPROVED ADJUSTMENTS.
THESE TOTAL 152.5 MILLION. AND THEN NEW APPROPRIATION ADJUSTMENT REQUESTS AT 20.3.
STORMWATER OPERATIONS ISSUED REVENUE BONDS THAT ARE NOW BACKED BY FEES AND CHARGES.
AS A RESULT OF ISSUING THOSE BONDS THEY HAVE, THEY WILL NOW BE TREATED AS AN ENTERPRISE FUND.
THIS CHANGE RESULTS IN A RESTATEMENT OF ALL ASSETS AND LIABILITIES.
AND SO THIS ACTION PROVIDES THE APPROPRIATION TO MOVE THE CASH.
DALLAS WATER UTILITIES, DALLAS POLICE DEPARTMENT, SORRY SLIDE NUMBER 12.
AND FLEET PURCHASES FOR DALLAS WATER UTILITIES AND THE DALLAS POLICE DEPARTMENT.
AND THEN ON SLIDE NUMBER 13. SO STAFF RECOMMENDS AMENDING THE FISCAL YEAR 25 BUDGET ORDINANCE.
CITY COUNCIL WILL CONSIDER THE ORDINANCE ON JUNE 11TH.
WE WILL BE BACK BEFORE YOU IN SEPTEMBER WITH THE END OF YEAR BUDGET APPROPRIATION ADJUSTMENT.
THIS CONCLUDES OUR PREPARED REMARKS. WE ARE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
THANK YOU. APPRECIATE YOU, THE BREVITY AND THE PRESENTATION.
I'VE GOT ONE QUESTION. THEN I'LL START TO MY LEFT AND WORK RIGHT.
SLIDE EIGHT. YOU MENTIONED 3.3 MILLION FOR NEW APPROPRIATION REQUEST.
WHERE CAN WE SEE THAT BREAKDOWN? AND THEN WHEN WILL THOSE BE BROUGHT TO US FOR FUTURE APPROVAL? I GUESS JUST KIND OF ON A ROLLING BASIS. CAN YOU GO TO SLIDE NUMBER 11, PLEASE? WHAT'S THAT? OH. SLIDE 11. 3.3 MILLION. THAT'S IT.
SLIDE. SLIDE NINE. SLIDE EIGHT IS THE YEAH, 3.3.
SO THE ACTION BEFORE YOU TOMORROW INCLUDES THAT ACTION FOR THE 3.8.
AND SO IT'S PRIMARILY PARK AND RECREATION. SO THERE'S MAINTENANCE AND IMPROVEMENTS AT SAMUELL GRAND.
THERE'S MAINTENANCE OF PARKS AND TRAILS AT 0.6 THE OPIOID ABATEMENT FUND AT 1.1, AND THEN THE HOME INVESTMENT PARTNERSHIP PROGRAM AT 32,000. SO THAT FALLS WITHIN THE 3.3 OR ARE THOSE WITHIN THE 5.8? IT'S A 3.3, THE 5.8 REPRESENTS ACTIONS THAT HAVE ALREADY BEEN APPROVED.
SO ACTIONS FROM OCTOBER THROUGH MARCH. AND SO IF YOU WANTED TO ACTUALLY SEE THE RESOLUTIONS ASSOCIATED WITH THEM, THEY WOULD ACTUALLY BE INCLUDED IN THE ORDINANCE THAT'S POSTED FOR REVIEW TOMORROW.
SO IT LISTS ALL OF THE INDIVIDUAL RESOLUTIONS THAT YOU'VE ALREADY APPROVED.
I CAN READ THEM OFF. I HAVE THEM HERE. BUT ON THE 3.3 THOSE ARE DEPICTED, YOU'RE SAYING ON SLIDE 11.
SLIDE NINE. SORRY. SLIDE NINE. OKAY. ALL RIGHT.
I'LL TAKE A LOOK IF I HAVE ANY QUESTIONS, I'LL GET BACK TO YOU. WE'LL START OFF WITH CHAIR RESENDEZ.
YOU GOOD? GOOD. OKAY. VIRTUAL WORLD CHAIR MENDELSOHN.
NADA. ALL RIGHT. NEXT BRIEFING. WE ARE MOVING ON TO BRIEFING NUMBER OR LETTER C.
THAT WAS B, WASN'T IT? THAT WAS C LETTER D POLICY DISCUSSION FOR USE OF PROCEEDS FROM THE SALE OF CITY OWNED REAL ESTATE WITH OUR CHIEF FINANCIAL OFFICER. OKAY. THANK YOU, COUNCIL MEMBER WEST.
I'LL JUST SPEAK FROM HERE, IF THAT'S OKAY. JACK IRELAND, CHIEF FINANCIAL OFFICER FOR THE CITY.
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WE JUST WANTED TO TAKE A LOOK AT OUR EXISTING POLICY ON HOW WE USE THOSE PROCEEDS WHEN WE SELL PROPERTY.AND WOULD LIKE TO CONSIDER SOME AMENDMENTS OR EXPANSION OF THE CURRENT POLICY SHOW YOU THE NEXT STEPS AND SEEK CITY COUNCIL APPROVAL AT AN UPCOMING CITY COUNCIL MEETING.
SO JUST AS BACKGROUND PURPOSE ON SLIDE THREE, WE HAVE BEEN FOLLOWING A COUNCIL RESOLUTION SINCE NOVEMBER OF 1977. SO THE CITY COUNCIL AT THAT TIME APPROVED BY ORDINANCE AND RESOLUTION A THE ESTABLISHMENT OF THE GENERAL CAPITAL RESERVE. AND SO THE GENERAL CAPITAL RESERVE, OR GCR, IS A FUND WHERE WE DEPOSIT ANY PROCEEDS FROM THE SALE OF REAL ESTATE OR FROM ABANDONMENTS THAT WE MAY DO. AND IT HAS BEEN OUR LONG TERM PRACTICE, AND IT'S SPELLED OUT IN THAT RESOLUTION THAT WE WILL USE THE FUNDS FOR CAPITAL IMPROVEMENTS. WE HAVE SPECIFICALLY USED THOSE FUNDS FOR MAJOR MAINTENANCE PROJECTS EACH YEAR.
ON SLIDE FOUR IS PART OF THE BACKGROUND I HAVE JUST PASTED INTO THIS PRESENTATION THE ORDINANCE THAT WAS PASSED BY THE COUNCIL BACK IN 1977 ON SLIDE FIVE, AS PART OF BACKGROUND, IF YOU WILL. AGAIN, THERE'S TWO PRIMARY SOURCES OF REVENUE THAT GOES INTO THIS PARTICULAR RESERVE FUND.
IT'S FROM THE SALE OF REAL ESTATE AND IT'S FROM ABANDONMENTS.
AND YOU'LL SEE THOSE ITEMS ON YOUR CITY COUNCIL AGENDA ON A REGULAR BASIS.
YOU WILL BE APPROVING ABANDONMENTS, YOU'LL APPROVE THE SALE OF SURPLUS PROPERTY.
AND WE TAKE THOSE FUNDS AND WE DEPOSIT INTO THE GENERAL CAPITAL RESERVE.
AND THEN EACH YEAR WE MAKE A TRANSFER OUT OF THE GCR TO OUR CAPITAL CONSTRUCTION FUND FOR FACILITIES AND REAL ESTATE MANAGEMENT TO USE TO DO MAJOR MAINTENANCE PROJECTS, AND SO ON. SLIDE FIVE, YOU'LL JUST SEE PART OF THE BACKGROUND, SOME OF THE HISTORY OF FOR THE LAST FIVE YEARS, WHAT HAS BEEN DEPOSITED INTO THE FUND FROM SELLING SURPLUS PROPERTY VERSUS DEPOSITS FROM ABANDONMENTS.
SO IN SLIDE SIX, AGAIN, WE'RE USING THOSE FUNDS FOR MAJOR MAINTENANCE PROJECTS.
AND I JUST WANT TO DRAW YOUR ATTENTION TO A BRIEFING THAT WAS DONE BY JOHN JOHNSON ON MAY THE 21ST OF THIS YEAR, TALKING ABOUT OUR DEFERRED MAINTENANCE THAT WE HAVE AND HOW WE HAVE A LOT OF BACKLOG OF GETTING THE WORK DONE.
AND JOHN SHARED WITH YOU JUST SOME STRATEGIES THAT HE IS LOOKING AT.
ON SLIDE SEVEN ALSO IS BACKGROUND INFORMATION.
BACK IN DECEMBER OF 23, THE AD HOC COMMITTEE ON PENSIONS SUGGESTED THAT WE CONSIDER USING SALE OR PROCEEDS FROM THE SALE OF PROPERTIES TO HELP FUND THE DALLAS POLICE AND FIRE PENSION SYSTEM.
AND SO I JUST PASTED A COUPLE OF SLIDES FROM A PRESENTATION THAT WAS DONE BACK IN DECEMBER OF 23 BY THE MAYOR'S TASK FORCE ON PENSIONS, WITH THAT RECOMMENDATION TO THE AD HOC COMMITTEE.
SO IN SLIDES EIGHT AND NINE WE'VE LAID OUT OUR RECOMMENDATION FOR HOW TO EXPAND THE CURRENT ORDINANCE THAT WE HAVE THAT DATES BACK TO 1977. WE WOULD LIKE TO CONTINUE TO USE THE PROCEEDS THAT ARE DEPOSITED INTO THE GCR, PRIMARILY FOR THOSE MAJOR MAINTENANCE. THAT IS A PRIORITY. WE'VE HEARD COUNCIL TALKING ABOUT THAT A LOT RECENTLY, AND WE WOULD LIKE THAT TO BE OUR PRIMARY USE.
AND SO WE'VE SET OUT SOME THRESHOLDS AND SAID FOR ANY SINGLE TRANSACTION THAT'S LESS THAN $10 MILLION THAT ALL OF THE FUNDS WILL GO DIRECTLY TO MAJOR MAINTENANCE. BUT IF THERE IS A SINGLE TRANSACTION OF A PROPERTY THAT IS BETWEEN 10 MILLION AND $100 MILLION, THAT THE FIRST 10 MILLION WOULD STILL GO TO MAJOR MAINTENANCE.
BUT ANYTHING ABOVE THE 10 MILLION, UP TO THE 100 MILLION WOULD BE SPLIT, HALF OF IT GOING INTO MAJOR MAINTENANCE, HALF OF IT GOING TO DALLAS POLICE AND FIRE PENSION SYSTEM.
SO THAT BEGINS TO GET AT THE RECOMMENDATION FROM THE AD HOC COMMITTEE ON PENSIONS AND THAT DISCUSSION THAT THEY HAD, BUT IT STILL RECOGNIZES THAT MAJOR MAINTENANCE IS THE AREA THAT WE NEED TO DEPOSIT THESE FUNDS.
WE'VE ALSO IDENTIFIED THAT IF THERE'S ANY INDIVIDUAL TRANSACTIONS, IF WE WERE TO FIND A PROPERTY THAT WE WERE SELLING THAT HAD A VALUE OF GREATER THAN $100 MILLION, THAT WE WOULD BRING THOSE ITEMS, OF COURSE, DIRECTLY TO COUNSEL AND WITH THE RECOMMENDATION, AND IT WOULDN'T NECESSARILY GO TO MAJOR MAINTENANCE OR PENSION, IT WOULD BE AT THE DISCRETION OF THE COUNSEL AT THAT TIME.
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ON SLIDE NINE, THERE'S A FEW KIND OF EXCEPTIONS, IF YOU WILL.IT MAY BE NECESSARY THAT WE DEPOSIT THOSE PROCEEDS BACK INTO THE BOND FUND.
SO, FOR EXAMPLE, IF WE PURCHASED A PROPERTY WITH PROCEEDS FROM HOMELESS SOLUTIONS OR BONDS FROM HOMELESS SOLUTIONS, IT MAY BE NECESSARY THAT WE REUSE THOSE FUNDS, IF YOU WILL, FOR HOMELESS INITIATIVES.
AS LONG AS WE HAVE DEBT, WE CAN'T JUST GO AND USE THOSE PROCEEDS FOR ANOTHER PURPOSE.
SO FOR EXAMPLE, WE'RE TALKING ABOUT DEMOING PARTS OF THE OLD CONVENTION CENTER, FREEING UP 31 ACRES.
ALL OF THAT PROPERTY WAS BOUGHT BY THE CONVENTION CENTER AS AN ENTERPRISE FUND.
WE USED THE PROCEEDS TO GO BUILD THE NORTH WEST SERVICE CENTER.
AND SO WE WOULD SUGGEST WHEN WE'RE TRYING TO DO A RELOCATION, THAT WE USE THOSE PROCEEDS TO GO TOWARDS THAT RELOCATION AND NOT JUST TAKE THOSE AND DO MAJOR MAINTENANCE AND THEN NOT BE ABLE TO RELOCATE THE FACILITY.
SO AGAIN, SLIDES EIGHT AND NINE WALK THROUGH OUR RECOMMENDATION AND SLIDE TEN.
JUST AS NEXT STEPS WE'D LOVE TO HEAR YOUR THOUGHTS ABOUT THIS.
THE THE BASICS OF IT IS CONTINUING TO PRIORITIZE MAJOR MAINTENANCE, BUT WHEN A PROCEEDS BETWEEN 10 AND $100 MILLION, WE WOULD START SHARING THAT AND DIRECTING PART OF THAT TO PENSION.
THANK YOU. SO WITH THAT I WILL TAKE ANY COMMENTS OR QUESTIONS.
BUT DO WE KNOW WHAT YOU'RE GOING TO? HOW ARE YOU GOING TO NOTIFY US ON WHAT YOU'RE DOING WITH THAT AMOUNT BELOW? SO ANY AMOUNT BELOW WE WOULD BE FOLLOWING WHAT IS LISTED AS NUMBER TWO ON THAT PAGE.
WELL, SO I KNOW THAT. BUT WE HAVE A MAINTENANCE LIST RIGHT.
I GUESS I'M TRYING TO SEE LIKE WHAT IS THE PAPER TRAIL? RIGHT. SO WHERE DO YOU HAVE THE CELL AND WHAT DOES IT ACTUALLY BUY US? YES, MA'AM. AND SO HOW ARE WE GOING TO KNOW THAT? OKAY.
SO WE WOULD HAVE A CELL AND THAT WOULD COME BEFORE THE CITY COUNCIL.
Y'ALL APPROVED THE SALE OF REAL ESTATE. FROM TIME TO TIME, YOU WOULD SEE THAT ON YOUR AGENDA.
YOU WOULD APPROVE US TO SELL THE PROPERTY JUST FOR PURPOSES HERE.
LET'S SAY IT'S $50 MILLION. WE SAY THE FIRST $10 MILLION GOES TO MAJOR MAINTENANCE.
THE DIFFERENCE BETWEEN 10 AND 50 THAT $40 MILLION, WE WOULD SPLIT HALF AND HALF.
SO 20 OF THAT 40 WOULD GO TO MAJOR MAINTENANCE, 20 WOULD GO TO PENSION IN THE NEXT BUDGET.
WE WOULD THEN APPROPRIATE THOSE FUNDS TO DISTRIBUTE THEM $30 MILLION TO MAJOR MAINTENANCE, $20 MILLION TO THE PENSION FUND. SO IT WOULD COME BACK THROUGH YOU AT THE BUDGET TIME TO ALLOCATE IT.
BUT IF YOU SHOWED SOMETHING EARLY IN THE YEAR, WE MIGHT NOT WAIT UNTIL THE END OF THE YEAR.
YES, MA'AM. OKAY. BECAUSE THAT THAT'S THE ONE THING.
AND CAN YOU TELL ME WHY THE 100 MILLION THRESHOLD IS NOT TO THE.
I GUESS WHAT YOU'RE SAYING IS THE 100 MILLION WE ARE GOING TO SET THESE PATHWAYS.
I MEAN, TO THE G. GCR. YEAH. SO FOR ANYTHING LESS THAN 100, THIS POLICY WOULD SET THE PATH FORWARD.
IF IT'S OVER 100 MILLION, WE WOULD COME TO YOU AND MAKE A SPECIFIC RECOMMENDATION.
AND IT COULD BE THAT WE USE IT FOR MAJOR MAINTENANCE AND WE USE IT FOR POLICE AND FIRE PENSION.
OR IT MIGHT BE THAT WE WANT TO MAKE A RECOMMENDATION TO DO SOMETHING DIFFERENT WITH THAT.
IT WOULD JUST DEPEND ON THAT TIME. BUT THE CITY MANAGER WOULD MAKE A RECOMMENDATION.
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NOW IN MY 29 YEARS, I'VE NEVER SEEN A PROPERTY OVER 100 MILLION PROCEEDS.SO THESE ARE INSTANCES THAT AREN'T GOING TO COME UP VERY OFTEN.
OKAY. AS A SEPARATE ITEM. AND THEN BECAUSE OF CERTAIN FUNDS USED FOR CERTAIN THINGS, WE MAY IT MAY BE GOING BACK TO THAT FUND, AS YOU MENTIONED. OKAY. SO AS, AS I MENTIONED, THE SALE OF THE LAND FROM.
AND IN CONVERSATIONS THEY SAID, OH, WHEN WE SELL SOMETHING IT WILL PAY FOR X.
BUT THIS POLICY, IF IT IF X ISN'T ON THAT LIST, IT'S NOT GOING TO HAPPEN.
CORRECT. AND SO. UNLESS WE ALLOCATE IT AFTER 100 MILLION.
SO I WANT TO SAY STAFF NEEDS TO BE VERY CAREFUL ON HOW WHEN THEY SAY WE SELL A PIECE OF PROPERTY, THAT IT'S GOING TO BENEFIT THIS PROJECT. AND I'LL TALK TO YOU OFFLINE ABOUT IT.
BUT THIS I MEAN, IT'S VERY CLEAR. AND YOU EXPLAINED IT VERY CLEARLY AND WE'VE ALL UNDERSTOOD IT.
AND THE REST OF IT'S UP FOR DISCUSSION AT A CERTAIN THRESHOLD, BECAUSE I HAVE A FEELING THAT WHEN WE SELL FIVE DIFFERENT ONE PIECE OF PROPERTY, IT'S GOING TO FIVE DIFFERENT THINGS, THEN IT'S THAT'S THAT DISCUSSION POINT AND I'LL GET WITH YOU OFFLINE.
DOES THAT MAKE SENSE? YES, MA'AM. OKAY. AND I THINK THIS IS PRETTY CLEAR.
AND IF WE WANT TO DEVIATE FROM IT, THEN WE'D HAVE TO CHANGE THE POLICY.
YES. AND SO WE HAVE FOLLOWED THE POLICY SINCE 1977 ON HOW WE'VE USED THE PROCEEDS.
AND WE'VE BEEN PRETTY CLEAR ABOUT THAT LOTS OF TIMES.
Y'ALL HAVE ASKED AND WE'VE REFERENCED THIS 1977 ORDINANCE ALL THE TIME, BUT THIS WAS AN OPPORTUNITY TO EXPAND ON THAT BY USING IT FOR OTHER PURPOSES, SUCH AS THE PENSION. AND SO JUST BASICALLY JUST ADDING THAT USE AND ADDING IT CLOSE TO GENERAL CAPITAL RESERVE.
AND IT, DOES IT PAY FOR NEW BUILD TOO? NO, WE ONLY DEFERRED MAINTENANCE.
SO NEW BUILD OPPORTUNITIES ARE NOT PART OF THIS.
SO THE ORIGINAL ORDINANCE WOULD ALLOW FOR THAT AS CAPITAL IMPROVEMENT.
BUT WE HAVE TRADITIONALLY HISTORICALLY USED IT FOR THE MAINTENANCE OF EXISTING FACILITIES, BECAUSE I WOULD LIKE TO BE VERY CLEAR THAT IT NEEDS TO GO TO DEFERRED MAINTENANCE, NOT TO NEW BUILDS, BECAUSE I THINK WE'VE ALL GOT PROPERTIES THAT NEED LOVE AND CARE, INCLUDING THE ONE WE'RE SITTING IN.
THANK YOU. THANK YOU. CHAIR MENDELSOHN. TAKE IT AWAY.
THANK YOU SO MUCH. WELL, I HAVE A NUMBER OF QUESTIONS.
CAN I START WITH WHAT IS THE CURRENT BALANCE OF THE GENERAL CAPITAL RESERVE ACCOUNT? I MAY HAVE TO ASK JANETTE IF YOU CAN HELP ME WITH THAT.
LIKE, HOW DID YOU COME UP WITH THOSE NUMBERS? IS IT LIKE, DATA DRIVEN OR. YOU'RE LOOKING FOR A ROUND NUMBER? YES, MA'AM, IT WASN'T CALCULATED SOME WAY, IT WAS JUST SETTING A THRESHOLD THAT SEEMED TO MAKE SENSE.
YOU COULD SET THE THRESHOLD LOWER OR HIGHER AT YOUR DISCRETION, BUT WE RECOMMENDED THESE AS A STARTING POINT AND WILL ALLOW YOU TO ADJUST IF Y'ALL CHOOSE TO DO SO. OKAY. AND JEANETTE, DO YOU HAVE THE NUMBER ON THE BALANCE? YES. JEANETTE WEEDEN BUDGET AND MANAGEMENT SERVICES THE CURRENT BALANCE IN GENERAL CAPITAL RESERVE IS 24 MILLION.
AND WHY HAVEN'T WE SPENT MORE OF THAT FOR FACILITY MAINTENANCE? WHY ARE WE HOLDING THAT BALANCE? SO THAT'S A GREAT QUESTION.
TYPICALLY THE AVERAGE SALES ARE GENERALLY LESS THAN A MILLION.
THE WAY WE TREAT THE FUND, WE FORECAST OVER A FIVE YEAR PERIOD.
SO WE'VE ALLOCATED A BUDGET OF 7,000,000 IN 25, 07,000,000 IN 26 AND THEN 5,000,000 IN 28.
BECAUSE WE WANT TO MAKE SURE THAT THERE'S A REVENUE STREAM OVER A MULTI-YEAR PERIOD OF TIME.
WELL, SO THAT ACTUALLY LEADS ME TO MY QUESTION ABOUT HOW THE BRACKETS WERE DEVELOPED.
SO IT LOOKS LIKE ON THE MEMO THAT GENERALLY $5 MILLION IS THE AVERAGE AMOUNT.
IS THAT CORRECT? SO THE CALCULATED AVERAGE AMOUNT IS ABOUT 4 MILLION.
SO PRIOR TO THIS CURRENT FISCAL YEAR, THE BUDGET COMING FROM GCR TO CAPITAL CONSTRUCTION WAS 3.5.
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THIS YEAR WE INCREASED THE AMOUNT TO 7 MILLION.IS THAT RIGHT? THAT IS THE AVERAGE. CORRECT. OKAY.
SO THAT'S WHY I'M WONDERING WHY THE AMOUNT IS TEN.
LIKE, WHY DIDN'T YOU GO TO FIVE? AND THEN EVEN AFTER THAT, THE 5050 SPLIT WITH A PENSION.
I WAS JUST TRYING TO UNDERSTAND WHAT THE THOUGHT WAS ON THAT.
YES, MA'AM. JUST KNOWING THAT THIS HAS BEEN SOMETHING AROUND THE HORSESHOE THAT YOU'VE TALKED ABOUT BEING A VERY SIGNIFICANT PRIORITY, BUT IT IS PERFECTLY OKAY IF YOU ALL CHOOSE AS A POLICY DIRECTION TO SET IT AT FIVE.
AND WE'RE TALKING THE RECOMMENDATION IS FOR ANY SINGLE TRANSACTION.
IT'S ONLY IN THOSE INSTANCES WHERE WE WOULD SELL AN INDIVIDUAL PROPERTY GREATER THAN X.
AND IN THIS CASE WE RECOMMENDED X TO BE $10 MILLION.
WOULD WE CONSIDER FUNDING TO GO TOWARDS PENSION.
BUT IF Y'ALL WOULD LIKE TO CHANGE IT. AGAIN I'M OPEN.
WE JUST SAID IT AS SOMETHING TO START THE CONVERSATION.
WELL, I GUESS I THINK, AND THIS IS JUST MY OPINION, THAT WE HAVE BEEN SLOW TO SELL REAL ESTATE SINCE WE'VE EVEN DISCUSSED THIS, THAT THIS HAS BEEN A VERY, VERY SLOW PROCESS.
AND I THINK LOWERING THAT NUMBER WILL INCENTIVIZE STAFF TO GET SOME OF THESE TRANSACTIONS COMPLETE.
SO IF YOU CAN ONLY GET TO 3 MILLION PER TRANSACTION, WELL, MAYBE YOU'RE GOING TO BE LIKE, HEY, WE GOT TO FINALLY GET THIS DONE SO THAT WE CAN GET THIS MONEY.
THE NEXT QUESTION I HAVE FOR YOU IS IN THE DOLLARS YOU'RE EXPECTING TO PUT TO PENSION, WERE YOU CONSIDERING THAT AS AN ADDITIONAL PAYMENT FOR UNFUNDED LIABILITIES, OR ARE YOU GOING TO USE THAT TO FUND THE ACTUAL DETERMINED CONTRIBUTION? ON SLIDE EIGHT I'LL REFERENCE THAT BECAUSE I DID INCLUDE IN THE WRITTEN DOCUMENT ALLOCATED TO THE JANUARY 1ST 23 LEGACY UNFUNDED LIABILITY. SO IT WOULD GO AGAINST THE UNFUNDED LIABILITY THAT WE HAVE NOT TOWARD THE CONTRIBUTION FOR THAT PARTICULAR YEAR.
AND THIS WOULD BE WRITTEN IN THAT MANNER WHERE IT WOULD BE RESTRICTED TO BE AS AN ADDITIONAL CONTRIBUTION, NOT A SUBSTITUTE FOR OUR CONTRIBUTION FOR THE ADUC? THAT IS MY INTENT AND RECOMMENDATION. AND SO, YES, WE CAN WRITE IT TO, TO BE SPECIFIC IN THAT WAY.
OKAY. AND THEN MY LAST QUESTION ACTUALLY THAT WAS ALL OF MY QUESTIONS.
THANK YOU. YES, MA'AM. OKAY. CHAIR MORENO. THANK YOU.
SO WE TALKED A LOT ABOUT JUST THE SELL OF SURPLUS PROPERTY.
IN THE EVENT THAT WE DO A GROUND LEASE OR SPLIT REVENUE.
OTHER OPTIONS ASIDE FROM A DIRECT SALE? WOULD ANY OF THOSE PROCEEDS BE SPLIT IN ONE OF THESE OPTIONS? IN THIS CASE, WE'RE TALKING ONLY ABOUT THE SALE OF THE ASSET.
OKAY. IS THERE A REASON THAT WE DIDN'T LOOK AT OTHER SCENARIOS? NO. WE JUST EXPANDING ON WHAT IS IN THE POLICY NOW? TO ADD THE ADDITIONAL USE FOR SELLING PROPERTY? I KNOW THAT WE HAVE SOME VERY VALUABLE PIECE OF PROPERTIES, AND SOME OF THE DISCUSSION COULD BE A DIRECT SELL OR THE POSSIBILITY OF A GROUND LEASE OR A REVENUE SPLIT OR SHARE.
AND SO I WOULD ASK THAT WE LOOK AT OTHER OPTIONS AS WELL.
OKAY. THANK YOU. ALL RIGHT. ANY MORE QUESTIONS FROM MY COLLEAGUES.
I'M NOT SEEING ANY. LET'S MOVE ON. WE'RE GOING TO.
COLLEAGUES, JUST AS A REMINDER, WHAT WE'RE DOING IN THE INTEREST OF TIME IS WE'RE NOW GOING TO TAKE ITEMS F THROUGH J COLLECTIVELY AND TAKE QUESTIONS ON THOSE. AND THEN WE'LL GO BACK TO BRIEFING ITEM B AS IN BOY.
AND THEN IF THERE'S ANY MORE TIME WE'LL DO THE REST OF THE MEMOS.
BUT WE'RE GOING TO END AT 3:00 SHARP. SO NOW WE'RE ON ITEMS F THROUGH J.
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SO I WILL JUST MENTION WHAT THEY'RE EACH ABOUT.THAT'D BE GREAT. ITEM F IS REGARDING AN ACTION ITEM THAT IS ON YOUR AGENDA FOR TOMORROW.
THIS WAS AN ITEM THAT WAS BRIEFED TO THE FULL COUNCIL ON MAY THE 21ST.
AND IT'S REGARDING THE BRIDGE LOAN WITH JPMORGAN CHASE FOR UP TO $1 BILLION.
AGAIN, THIS IS NOT BECAUSE WE'RE OVER BUDGET OR ANYTHING LIKE THAT.
THIS IS SIMPLY A LIKE A COMMERCIAL PAPER PROGRAM.
IT'S A LETTER OF CREDIT. IT ALLOWS US TO HAVE FUNDS TO START THE WORK, AND THEN WE WILL TAKE IT OUT WITH LONG TERM REVENUE BONDS IN ABOUT 12 MONTHS IN JUNE, MAY OR JUNE OF 2026. SO THAT'S ITEM F ON YOUR AGENDA.
AGAIN, IT'S FOR APPROVAL TOMORROW BEFORE CITY COUNCIL.
WE'RE BRINGING THOSE BACK ON JUNE THE 25TH. THEY ARE FOR OUR EMPLOYEE AND RETIREE HEALTH BENEFITS.
AND WE HAVE TO, CONTRACT FOR THOSE FOR OUR EMPLOYEES AND RETIREES.
THE BENEFITS FOR HEALTH, DENTAL, VISION, ETC.
AND SO THAT'S WHAT THAT ITEM IS ABOUT. IT WILL BE FOR CITY COUNCIL VOTE ON JUNE THE 25TH.
ITEM H, THE MEMO IS REGARDING THE CSP THAT WE DID FOR EXTERNAL AUDIT SERVICES.
AND ON THIS ITEM, WE REALLY DO NEED YOUR DIRECTION.
FIVE INDIVIDUALS SERVED ON A SELECTION COMMITTEE, THREE INDIVIDUALS FROM THIS COMMITTEE, GPFM DID, AS WELL AS TWO INDIVIDUALS FROM THE OFFICE OF PROCUREMENT SERVICES.
WE REALLY NEED TO KNOW IF YOU'RE READY FOR US TO MOVE FORWARD TO COUNCIL WITH THE PROPOSAL THAT SCORED THE HIGHEST, OR DO YOU ALL WANT TO DO ANY INTERVIEWS OF THE PROPOSERS? THIS COMMITTEE, LET'S COME BACK TO THAT AFTER YOU GO THROUGH THE OTHERS.
I IS AN ITEM THAT IS ON THE JUNE 11TH AGENDA FOR TOMORROW FOR CITY COUNCIL CONSIDERATION, AND IT IS REGARDING SOME ITEMS THAT WE NEED RATIFICATION OF. WE NEED APPROVAL. WE GOT THINGS A LITTLE BIT OUT OF ORDER HERE, AND WE AGREED THAT WE WOULD ALWAYS BRING THESE ITEMS BEFORE GPFM, BEFORE WE TAKE THEM TO CITY COUNCIL FOR VOTE.
SO THAT'S WHAT ITEM I IS. AND THEN ITEM J IS ALSO AN UPCOMING AGENDA ITEM FOR JUNE THE 25TH. AND SO THIS IS THE LAST MEETING THAT WE WILL HAVE BEFORE THE END OF AUGUST.
THANK YOU FOR THAT. I WILL START WITH THE CHAIR.
MENDELSOHN HAD HER HAND UP. I SEE IT IF YOU WANT TO TAKE IT AWAY FROM HERE.
OKAY, WELL, THE FIRST ONE IS I. I'M EXTREMELY ALARMED BY THIS ITEM, THIS RATIFICATION.
MOSTLY BECAUSE WHEN I LOOK AT THE DATES, I'M TRYING TO UNDERSTAND HOW WE'RE JUST NOW RATIFYING FOR SERVICES OR WORK DONE IN 2023. AND JUANITA ORTIZ, DIRECTOR OF PROCUREMENT SERVICES, AND DANIELLE GIBSON, ASSISTANT CITY MANAGER, ARE MAKING THEIR WAY TO THE FRONT TO ANSWER YOUR QUESTION. OKAY.
WELL, SPECIFICALLY, OVER $3.8 MILLION FROM JANUARY 2023 TO SEPTEMBER 2024.
BUT EVEN WHEN YOU GO DOWN TO THE BOTTOM ITEM FOR FOR OFFICE OF EMERGENCY MANAGEMENT APPARATUS, PARTS AND SERVICES, THIS CLEARLY I MEAN, OCTOBER 2023 TO DECEMBER 2023.
WHAT'S HAPPENING HERE? JUANITA ORTIZ, DIRECTOR, OFFICE OF PROCUREMENT SERVICES.
IN DOING SO, WE DID FIND SOME ITEMS WHERE WE RECEIVED SERVICES FROM THE VENDORS THROUGH EITHER TERM, CONTRACTS THAT WERE ALREADY TERMINATED OR CONTRACTS THAT WERE VALID BUT DID NOT INCLUDE CERTAIN PROVISIONS.
AND SO WHAT WE DID AT THE TIME OUTSIDE OF THE PROCESS, WAS THAT WE WENT AHEAD AND THE CONTRACTOR AGREED WITH THE TERMS AND CONDITIONS OR TO HOLD THE TERMS AND CONDITIONS FROM EXISTING CONTRACTS WHILE WE PROCURED A NEW SOLICITATION.
SO AS PART OF OUR PROCESS IMPROVEMENT, WE FOUND THESE ITEMS.
[00:35:01]
SO WE'RE ASKING FOR YOU TO REVIEW THESE AND PROVIDE RETROACTIVELY YOUR RATIFICATION OF THESE SERVICES.SO MOVING FORWARD WE HAVE PUT PROCESSES IN PLACE TEMPORARILY THAT RESTRICT ANYONE FROM ENTERING ANY TYPE OF RATIFICATION INTO OUR ADVANTAGE ENTERPRISE SYSTEM SO THAT WE DON'T HAVE THIS ISSUE GOING FORWARD.
SO WERE ALL OF THESE PAID ON TIME? I MEAN, I CAN SEE THAT THEY WERE PREVIOUSLY DISPERSED, BUT IS THAT LIKE LAST WEEK OR LAST MONTH, OR IS THAT THEY WERE PAID IN 2023 OR 2024? CORRECT.
THEY WERE PAID WHEN THE SERVICES WERE RECEIVED.
SO HOW IS IT THAT YOU WOULD COME TO RECOGNIZE THAT OEM WAS OUTSIDE OF ITS CONTRACT FROM 2023, THAT YOU'RE JUST NOW BRINGING IT HERE? SO WHAT THE STAFF AT THE TIME AND THAT IS NO LONGER HERE.
BUT AT THE TIME. WAIT, WAIT, WAIT, WAIT, WAIT.
THAT'S NOT TRUE. I MEAN, THE ENTIRE STAFF IS NOT GONE.
NO, NO, I'M JUST SAYING THE INDIVIDUALS THAT MADE THESE RATIFICATION ENTRIES OR I WAS NOT HERE AT THAT TIME, BUT WHAT THEY DID IS THEY CREATED. WHAT ABOUT THE OTHER PEOPLE IN THE DEPARTMENT? I MEAN, THIS IS PRETTY EGREGIOUS. THIS IS A LOT OF MONEY AND A LOT OF CONTRACTS.
MISS MENDELSOHN, GOOD AFTERNOON. THIS IS DONZELL GIBSON, CITY MANAGER'S OFFICE.
AS SHE MENTIONED EARLIER, THEY'RE GOING THROUGH THINGS IN PROCUREMENT WITH A FINE TOOTH COMB, AND THEY RAN ACROSS SOME THINGS THAT WERE EXCEPTIONS, THINGS THAT WE THOUGHT LOOKED VERY ODD.
AND SO WHEN SHE'S MAKING REFERENCE TO THIS HAPPENED A WHILE BACK, MEANING TO SAY THAT THE LEADERSHIP THAT WAS THERE AT THE TIME WOULD HAVE BEEN RESPONSIBLE FOR BRINGING THESE ITEMS FORWARD AND DID NOT.
AND SO THAT'S ALL SHE WAS REFERENCING. BUT IN THE CLEANUP AND SOME OF THE HEAVY LIFTING THAT MR. ORTIZ IS DOING, WHICH I'M VERY GRATEFUL FOR, THESE THINGS SURFACED.
AND AGAIN, AS SHE MENTIONED, THESE ARE ITEMS THAT WE PAID AT THE TIME THE SERVICES WERE RENDERED, AND WE THOUGHT IT WAS THE RIGHT THING TO DO IN CONSULTATION WITH TALKING TO THE ATTORNEY'S OFFICE, THAT EVEN THOUGH MOST OF THIS WAS FAIRLY STALE AND THE VENDORS HAD BEEN PAID, THAT WE WOULD BRING FORTH TO GPFM AND DO THE RIGHT THING AND, AND LET YOU GUYS KNOW THAT WE HAD SOME ISSUES.
SO IT'S KIND OF A SELF AUDIT AND WE'RE SELF REPORTING THAT WE FOUND A PROBLEM.
SO THIS COULD BE LIMITED. SO THESE TYPES OF THINGS DON'T HAPPEN AGAIN.
AND SO WE'RE JUST BRINGING IN AND WE'RE JUST SHARING THIS INFORMATION WITH THE COUNCIL AS WE SHOULD.
AND HAVE THERE BEEN EMPLOYEES THAT HAVE BEEN RETRAINED, WRITTEN UP, DEMOTED, TERMINATED? I MEAN, LIKE WE JUST SAY EVERYTHING'S OKAY. I MEAN, WHAT'S THE DEAL? WE HAVE TAKEN DISCIPLINARY ACTION, AND WE ARE IN THE PROCESS OF RETRAINING STAFF WITH NEW POLICIES AND PROCEDURES.
WELL, IT'S ALARMING THAT THIS MUCH MONEY COULD BE SPENT WITHOUT ANY KIND OF CONTRACT.
SO. OKAY, SO THE NEXT ONE I WANT TO GO TO CHAIR, I KNOW YOU WANTED TO HOLD THE AUDIT ONE FOR DISCUSSION ABOUT MOVING FORWARD, BUT I DO HAVE A QUESTION ON ONE OF THE BULLETS.
I'D LIKE TO KNOW WHO WAS SCORING THESE. THE EXTERNAL AUDIT.
SO WE HAD THREE MEMBERS FROM GPFM, AND THEN WE HAD TWO STAFF MEMBERS FROM OPS.
ONE REVIEWED THE COST AND THEN THE OTHER PERSON REVIEWED THE COMPLIANCE WITH THE BID POLICY.
GREAT. WHO? SO WE NORMALLY DON'T RELEASE THE NAMES OF STAFF THAT PERFORMS EVALUATIONS, ESPECIALLY RIGHT NOW AS THE CONTRACT IS STILL BEING AWARDED. GREAT.
WHO ARE THE COUNCIL MEMBERS WHO PARTICIPATED? I'LL HAVE TO DEFER TO THE ATTORNEY'S OFFICE TO SEE IF WE CAN RELEASE THE INFORMATION, AS THIS IS STILL AN ONGOING SOLICITATION.
HELLO, THIS IS WILLOW SANCHEZ FROM THE CITY ATTORNEY'S OFFICE, AND THE EVALUATORS NAMES SHOULD NOT BE RELEASED PRIOR TO THE SOLICITATION BEING CLOSED, WHICH IS WHEN THE CONTRACT IS AWARDED AND APPROVED BY COUNCIL.
[00:40:03]
THE MEMO DIDN'T INCLUDE THE SCORING AND HOW THEY ALL CAME OUT.HOW WOULD WE BE ABLE TO EVALUATE IF THERE WAS ONE CLEAR FIRM COMPARED TO OTHERS? YOU KNOW, MAYBE WE DON'T HAVE TO DO A LOT MORE, BUT IF THERE'S A GROUPING THAT ARE VERY CLOSE TOGETHER, MAYBE WE'D LIKE TO INTERVIEW THEM. SO WE DO HAVE THAT INFORMATION FOR YOU.
WE HAVE THE SCORING AS WELL AS A MEMO OF CONFIDENTIALITY SO WE CAN TRANSFER THE INFORMATION TO YOU.
I KNOW I CAN'T REALLY RELEASE THE NAMES OF THE TOP VENDOR, BUT IT IS THE ABOUT EIGHT POINT DIFFERENCE BETWEEN THE TOP VENDOR AND THE SECOND VENDOR.
AND LET ME JUMP IN HERE CHAIR MENDELSOHN FOR A MOMENT.
JACK, YOU HAD ASKED US EARLIER TO MAKE A DECISION AS A BODY WHETHER ON HOW WE'RE GOING TO DETERMINE THE WINNING VENDOR AND WHAT WERE THE OPTIONS WE HAD IN CHOOSING THE WINNING VENDOR.
WELL, WHAT WE NEED FROM THE COMMITTEE AT THIS POINT, IF WE CAN GET THIS, IS A DECISION TO AWARD THE HIGHEST SCORING VENDOR PROPOSER FROM THE SCORES. FROM THE SCORES, YES.
OR SCHEDULE SOME NUMBER OF INTERVIEWS. IF YOU DO CHOOSE TO DO INTERVIEWS, WE WOULD REQUEST THAT YOU DO THAT DURING THE MONTH OF JUNE. SO THAT WE KNOW THAT WE STILL HAVE THESE MEMBERS OF GPFM BECAUSE THINGS MAY CHANGE IF WE GET INTO AUGUST.
SO THEN THE QUESTION FOR THE BODY WILL BE, DO WE DO INTERVIEWS OR DO WE MOVE FORWARD WITH THE HIGHEST SCORING FIRM? AND THEN MY QUESTION FOR CITY ATTORNEY IS DO WE DO YOU NEED AN ACTUAL ACTION ON THIS? AND, CHAIR, I DON'T RECALL US NOT HAVING THE SCORES PREVIOUSLY.
I THINK WE HAVE HAD THAT INFORMATION WHICH HELPED US INFORM AN ACTION ITEM GOING FORWARD.
HAVING THE INFORMATION ON WHO THE VENDORS ARE, EVEN WITHOUT THEIR NAMES, LIKE ONE OF THEM GOT A 99, ONE OF THEM GOT A 91 AND THE OTHERS ALL GOT IN THE 70S.
YEAH, I'VE GOT A MR. GIBSON'S RAISING HIS HAND.
GO AHEAD. YES. THANK YOU. CHAIR WEST. THERE'S A DISTRIBUTION.
MISS MELANIE HENSON IS ACTUALLY DISTRIBUTING THOSE SCORES WITH A CONFIDENTIALITY MEMORANDUM.
CAN WE GET THAT OVER TO CHAIR MENDELSOHN TO THROUGH YOU? YES, SIR. YES. WE CAN EMAIL THAT ELECTRONICALLY.
YES, SIR. OKAY. ALL RIGHT. GREAT. WE'LL WAIT FOR THAT.
AND STAFF'S DOING THAT NOW. AND I DIDN'T HEAR IF THERE WAS AN ANSWER ON IF THIS IS AN ACTION ITEM OR IF YOU JUST NEED US TO VERBALIZE IT. WHAT WE WANT TO DO. IT'S POSTED AS A BRIEFING ITEM, BUT IT DOESN'T PREVENT YOU FROM GIVING DIRECTION TO STAFF RATHER THAN A FULL MOTION. OKAY. SO WE'LL IF IT DOESN'T SEEM LIKE A JUST A UNANIMOUS SUPPORT FOR ONE ITEM, WE CAN TAKE A VOTE. SO CHAIR MIKE, MY INPUT IS SIMPLY THIS WITHOUT HAVING EVEN SEEN THE NUMBERS THAT IF ONLY THREE OF THE FIVE COUNCIL MEMBERS EVEN LOOKED AT THE PROPOSALS, IT'S PROBABLY WORTH OUR TIME TO INTERVIEW.
THIS IS A THREE YEAR CONTRACT FOR AN EXTREMELY IMPORTANT FUNCTION THAT IS LOOKING, YOU KNOW, IT'S OUR OUTSIDE AUDITOR. AND SO I'M CONCERNED THAT WE WOULD SKIP OVER THAT.
THANK YOU. THANK YOU. WE'VE GOT ONE COUNCIL MEMBER IN SUPPORT OF INTERVIEWS, SO WE'LL JUST ASK MY COLLEAGUES ON THIS ITEM IF I CAN GET SOME INPUT FROM THEM. THERE YOU GO. I'M FINE WITH INTERVIEWS IF ONE OF OUR COMMITTEE MEMBERS IS INTERESTED IN DOING SO.
I'M JUST NOT I'VE NEVER DONE IT. I'M NEVER GOING TO DO IT.
AND SO EVEN THOUGH I KNOW ABOUT WHAT THE CHARTER SAYS, BUT I JUST DON'T FEEL IT'S A PRACTICE NOW, AND SO I WON'T BE INTERVIEWING, AND I WILL PROBABLY TRY TO RECUSE MYSELF BECAUSE I DID NOT DO THE INTERVIEWS.
THANK YOU. THE SCORING. YEAH. WE'LL WAIT TILL CHAIR MORENO COMES BACK.
[00:45:11]
I'M JUST WONDERING IF WE COULD GET CLARITY. I MEAN, THIS IS NOT A CONTRACT.THIS IS A PROPOSAL. WHAT'S THE CLARITY YOU'RE ASKING FOR? WELL, WE WEREN'T REVIEWING A CONTRACT. WE WERE REVIEWING PROPOSALS.
OKAY. I JUST I MEAN, CAN THERE BE CLARIFICATION FROM STAFF THAT THIS WAS NOT AN EVALUATION OF A CONTRACT? IT WAS AN EVALUATION OF A PROPOSAL FOR AUDITING SERVICES? I THAT'S A QUESTION FOR STAFF IF YOU'D LIKE TO.
JACK YOU WANT TO? I'M SORRY. I WAS GOING TO SAY WE JUST WOULD REFER THIS TO LEGAL COUNSEL.
THIS IS KIND OF, YOU KNOW, UNCOMFORTABLE TERRITORY FOR STAFF.
THERE'S SOME GUARDRAILS THAT HAVE TO BE FOLLOWED RELATIVE TO CONFIDENTIALITY.
WE'RE TRYING TO WALK EVERYONE THROUGH THAT PROCESS.
AND SO THE WE JUST NEED SOME CONSENSUS ON HOW WE SHOULD PROCEED.
BUT DONZELL, THE ACTIVITY YOU ASKED OF US WAS TO SCORE A PROCUREMENT FOR AUDIT SERVICES.
IT WAS NOT TO REVIEW A CONTRACT. IS THAT CORRECT? YES. OKAY. THANK YOU. I'D LIKE TO REPLY. PLEASE GO AHEAD.
BUT THIS PROPOSAL DOES BECOME A CONTRACT. AND I JUST FEEL THAT WE DON'T DO THAT.
WE DON'T LOOK AT ANY CONTRACTS. AND I KNOW WHAT THE CHARTER SAYS, AND I'M NOT DOING IT.
I DON'T LOOK AT ANY PROPOSALS. DID NOT LOOK AT.
I'M JUST NOT. SO YOU CAN SPLICE IT ANY WAY YOU WANT, BUT I'M NOT GOING TO SCORE IT.
I THINK THIS IS A YOU MAKE A PERSONAL DECISION ON WHAT YOU FEEL COMFORTABLE DOING.
ANYTHING ELSE ON F I'M SORRY NOT H. NO IT IS H.
F G I OR J. I THINK WE'RE GOOD ON THOSE. THOSE ARE DONE.
ALL RIGHT. NOW ITEM H, WE HAVE TWO REQUESTS FOR INTERVIEWS.
AND I WOULD SUGGEST LOOKING AT THE SCORING HERE.
I THINK WE HAD. THANK YOU. AND CHAIR, I DID HAVE ONE MORE QUESTION ON F.
I'M SORRY. YES. GO AHEAD. THIS WAS FOR THE SENIOR LIEN FOR THE SPECIAL TAX REVENUE NOTES.
YES, MA'AM. I DO HOPE TO GET THAT OUT TO YOU BEFORE ABOUT 5:00.
OKAY. THANK YOU. YES, MA'AM. OKAY. THAT'S IT ON F THEN.
ALL RIGHT, SO FOR THE TWO OTHER COUNCIL MEMBERS HERE WHO WERE INTERESTED IN THE INTERVIEWS, WE HAVE THREE VENDORS THAT ARE AT 85 OR ABOVE IN TOTAL POINTS OUT OF 100.
WOULD YOU WANT TO INTERVIEW THOSE THREE? AFTER THAT, IT GOES DOWN BELOW 80.
AND THE NEXT HIGHEST SCORE IS ABOUT 79 POINTS.
ANY OBJECTION TO DOING THE TOP THREE VENDORS? I'M SORRY. IF YOU'LL JUST GIVE ME ONE SECOND TO.
I JUST GOT THE DOCUMENT. GO AHEAD. CHAIR RESENDEZ.
WHAT DO YOU THINK? TOP THREE. OKAY.
SO, YES, GIVEN THE SCORES, I ALSO WOULD AGREE WITH TOP THREE.
THANK YOU. OKAY, WE'LL WORK WITH CFO'S OFFICE TO GET THAT SET UP.
THANK YOU. AND WE WOULD LIKE TO TRY TO SCHEDULE THE MEETING TO DO THAT.
AND I STILL ALLOW TIME TO GET IT ON THE JUNE 25TH AGENDA SO WE CAN GET THAT AWARDED THIS MONTH.
OKAY. THANK YOU. SIR. ALL RIGHT, COLLEAGUES, WE'RE GOING TO MOVE ON TO OUR LAST ITEM WE HAVE TO GET THROUGH TODAY, WHICH IS ITEM B, WHICH IS THE OVERVIEW OF PROPOSED USE OF PROFESSIONAL EMPLOYER ORGANIZATION FOR CITY STAFFING WITH MISS HARRIS.
IS SHE HERE? YEAH WE HAD OUR ONE MOMENT.
[00:50:21]
GOOD AFTERNOON. HI. NINA ARIAS, DIRECTOR OF HR.AND I'M HERE TODAY TO TALK TO YOU ABOUT OUR PROFESSIONAL EMPLOYER ORGANIZATION OPTION.
THE PEO, WHICH IS TO PROVIDE FLEXIBLE STAFFING FOR DALLAS.
NEXT SLIDE PLEASE. SO THIS SLIDE PROVIDES THE PURPOSE OF THIS PRESENTATION, WHICH INCLUDES I'M TALKING ABOUT THE PEO CONTRACT THAT WILL BE COMING TO COUNCIL FOR APPROVAL ON ACTUALLY THERE IS A THERE HAS BEEN A CHANGE. IT WAS A SCHEDULED INITIALLY FOR JUNE 25TH, AND NOW IT'S GOING TO COUNCIL ON AUGUST 13TH FOR A VOTE TO APPROVE A FIVE YEAR CONTRACT TO PROVIDE SERVICES THROUGH A PEO PARTNER.
NEXT SLIDE PLEASE. NEXT SLIDE.
SO WHAT IS A PROFESSIONAL EMPLOYER ORGANIZATION? BASICALLY IT'S A TYPE OF CONTRACT OPTION TO PROVIDE INDIVIDUAL WORKERS TO HELP MEET THE CITY NEEDS FOR WORKERS.
ENABLES QUICK ONBOARDING OF SPECIALIZED STAFF WITHOUT LENGTHY HIRING PROCESSES, AND THE PEO EMPLOYEES CAN STAY FOR LONGER PERIODS OF TIME. THAT IS ONE KEY DIFFERENCE DIFFERENT FROM OUR TEMPORARY STAFF THAT TYPICALLY ARE SCHEDULED TO BE SIX MONTHS OR LESS.
SO THIS SLIDE PROVIDES SOME REASONS WHY WE SHOULD CONSIDER A PEO NOW.
AND THE NEXT SLIDE TALKS ABOUT SOME KEY BENEFITS FOR DEPARTMENTS, WHICH INCLUDES RAPIDLY FILLING URGENT VACANCIES RECRUITING HIGHLY SKILLED PROFESSIONALS THAT MAY REQUIRE AN H1 VISA, H-1B VISA, OR ENGAGE IN SPECIALIZED EXPERTS FOR PROJECT BASED WORK.
SO, YOU KNOW, LIKE I MENTIONED, ONE OF THE MAIN BENEFITS IS THAT A PO WILL REQUIRE WILL NOT REQUIRE A TIME LIMIT, AND IT CAN BE USED FOR SEASONAL WORKERS IN A MORE EFFICIENT WAY.
THERE IS A PAY AS NEEDED COST STRUCTURE WITH NO UPFRONT FEES, WHICH IS ANOTHER ADVANTAGE VERSUS THE MARKUPS AND THE LESS FLEXIBLE STRUCTURE THAT IS PROVIDED WITH THE TEMP STAFFING.
LIKE FOR INSTANCE, IF WE HAVE A PROJECT, A SPECIFIC PROJECT, AND WE NEED TO BRING IN A SPECIALIZED IT STAFF TO HELP US TO GET THAT PROJECT DONE, WE CAN USE THE PEO TO BRING IN THAT SPECIALIZED STAFFING.
ANOTHER EXAMPLE WILL BE IF, FOR INSTANCE, IN DALLAS WATER UTILITIES, WE NEED A FORMER EMPLOYEES TO COME IN AND SERVE AS TRAINERS OR TO ONBOARD NEW STAFF. WE COULD USE IT AS WELL. AND FINALLY, LET'S SAY THAT WE NEED STAFFING FOR PERMITTING SUPPORT TO QUICKLY SCALE CODE AND PERMITTING STAFF TO MANAGE BACKLOGS OR FLUCTUATING WORKLOADS.
THESE ARE ALL SCENARIOS IN WHICH WE COULD USE THIS MODEL.
NEXT SLIDE. SO THE TOTAL CONTRACT VALUE IS 4.2 MILLION OVER FIVE YEARS.
BUT THERE IS NO UPFRONT COMMITMENT. IN OTHER WORDS, MANY MOST OF THESE FUNDS WILL BE DIVERTED FROM EITHER OVER TIME AND ALL CURRENT TEMP STAFFING FUNDS AND ALLOCATED TO THIS MODEL. NEXT SLIDE PLEASE.
SO HOW IS ACCESS. FIRST DEPARTMENT SUBMIT ESTIMATES AND THEY HAVE DONE SO ALREADY OF THE DIFFERENT DEPARTMENTS HAVE SAID WE COULD USE THIS MUCH OF OUR CURRENT TEMP STAFFING OR OVERTIME FUNDS TO USE THIS MODEL.
THERE'S NO ADDITIONAL FUNDING REQUIRED. IN OTHER WORDS, THE COST IS COVERED BY SALARY SAVINGS, OVERTIME REDUCTIONS, TEMP STAFF BUDGETS OR OTHER OFFSETS.
[00:55:04]
AND WE DID IT ON A FIRST COME, FIRST SERVE BASIS.SO DEPARTMENTS THAT HAD EARLY SUBMISSIONS SECURE ACCESS.
NEXT SLIDE. SO OUR NEXT STEPS WE WILL BE HAVING AGAIN AN UPCOMING ITEM. NOW IT HAS BEEN MOVED TO AUGUST 13TH FOR APPROVAL OF THIS CONTRACT SO THAT THE CITY CAN START USING THE SERVICES OF PEOS. AND THAT CONCLUDES MY REMARKS TODAY. IF THERE'S ANY QUESTIONS, I'LL BE HAPPY TO ANSWER.
COLLEAGUES. NONE IN THE HORSESHOE. WE HAVE A VIRTUAL ONE, CHAIR MENDELSOHN.
SO MY ONLY QUESTION IS WHO IS DOING THE TEMPORARY STAFFING WORK NOW? I MEAN, IS THAT GOING THROUGH HR? IS IT ALL WITHIN THE DEPARTMENTS? ITS DISTRIBUTED, THERE'S SOME CONTRACTS THAT ARE DONE.
KIND OF LIKE GENERAL TYPE OF TEMPS ARE DONE THROUGH HR.
BUT THERE ARE INDIVIDUAL TEMP CONTRACTS THAT ARE MANAGED BY DEPARTMENTS AS WELL.
FOR INSTANCE, SANITATION HAS ITS OWN CONTRACT.
SO IS ANIMAL SERVICES. WE HAVE, IT HAS ITS OWN CONTRACT.
SO THOSE ARE CONTRACTS THAT DEPARTMENTS HAVE ESTABLISHED.
AND THEN THERE IS A CONTRACT THAT IS MORE FOR ADMINISTRATIVE STAFF THAT IS MANAGED BY HR.
DO YOU FIND IT DIFFICULT THAT YOU DON'T HAVE A STANDARD WAY TO MANAGE THIS? THERE IS A YOU KNOW, I BELIEVE THIS THIS HAS HISTORICALLY BEEN MANAGED BY DEPARTMENTS.
CAN WE CONSOLIDATE AND MAYBE MOVE MORE TO PEO VERSUS STEM STAFFING? YES, DEFINITELY. THERE IS SOME OPPORTUNITIES TO MAKE IT BETTER AND IMPROVE THE WORKFLOW.
AND SO IF YOU HAVE THIS WILL THEN IT BE CENTRALIZED FOR EVERYBODY THROUGH THIS.
OR IT WILL STILL BE ONLY THE ONES THAT YOU MANAGE AND THE OTHER DEPARTMENTS THAT YOU SAID LIKE DALLAS ANIMAL SERVICE, SANITATION, IT, THEY'LL CONTINUE TO DO THEIR OWN THING.
THIS IS INTENDED TO BE AVAILABLE FOR ALL DEPARTMENTS.
SO THIS THIS WILL BE CENTRALIZED. BUT WILL IT REPLACE WHAT'S HAPPENING IN THE OTHER.
SO DALLAS ANIMAL SERVICE WILL NOT DO THIS DIRECTLY ANYMORE? IT WILL BE PARTIALLY I THINK THAT DEPARTMENTS THAT YOU KNOW, SHOW INTEREST IN USING IT.
SOME OF THEM HAVE THEIR OWN CONTRACTS AND THEY ARE USING IT.
I WOULD BELIEVE IN THE FIRST FEW YEARS THEY'RE GOING TO BE TRYING IT AND THEN MOVING FULLY.
SO SOME OF THOSE DEPARTMENTS THAT HAVE INDIVIDUAL CONTRACTS ARE GOING TO BE USING THE PEO.
NOT FULLY, THE 4 MILLION DO NOT REALLY COVER THE, YOU KNOW, IN FIVE YEARS, DO NOT COVER THE AMOUNT OF TIME SERVICES THAT ARE USED IN THE CITY. THIS IS JUST REALLY A SMALL PORTION. OKAY.
AND I WOULD WONDER IF PERHAPS THERE SHOULDN'T BE SOME RECOMMENDATION FOR THE CITY MANAGER OR SOME BETTER EXPLANATION ON HOW THIS COULD BE FIRMED UP SO THAT THERE ISN'T SUCH A WIDE LATITUDE.
AND I COMING UP WITH THE WORD DISARRAY. I STILL DON'T UNDERSTAND HOW THIS EVEN WORKS.
SIX YEARS IN. PERHAPS YOU DO, BUT I HAVE A FEELING THIS IS SOMETHING THAT NEEDS ATTENTION.
THANK YOU. I SEE OUR MR. IRELAND'S READY TO CHIME IN.
IF I COULD. AND, NINA, CORRECT ME IF I'M WRONG ON THIS, BUT THE INTENTION IS FOR THE PEO CONTRACT TO BE MANAGED THROUGH THE HUMAN RESOURCES DEPARTMENT. HOWEVER, IT WILL BE ACCESSED BY OR USED BY VARIOUS DEPARTMENTS TO MEET SOME OF THEIR STAFFING NEEDS.
ANOTHER TOOL THAT WE ALREADY HAVE IN PLACE ARE THE TEMPORARY CONTRACTS.
SOME OF THE TEMPORARY CONTRACTS THAT WE ALREADY HAVE ARE UNDER HR'S PURVIEW.
AND SOME OF THE TEMPORARY CONTRACTS WE HAVE ARE UNDER SPECIFIC DEPARTMENTS PURVIEW.
SO IT'S THIS IS JUST ANOTHER TOOL, IF YOU WILL, ADDED TO THE TOOLBOX TO ALLOW FOR ANOTHER METHOD OF BRINGING ON STAFFING TO MEET OUR WORKFORCE NEEDS. THAT IS CORRECT.
OKAY. I'M NOT SURE THAT MISS MENDELSOHN ACTUALLY GOT TO YOUR WHAT YOU WERE CONCERNED ABOUT, BUT WE HAVE VARIOUS TOOLS AND THIS JUST BEING ONE OF THEM.
SO I RECOGNIZE HOW THIS IS DIFFERENT THAN THE REGULAR TEMPORARY STAFFING NEEDS.
BUT IT SOUNDS LIKE THE TEMPORARY STAFFING NEEDS ARE HIGHLY INEFFICIENT.
[01:00:01]
AND I AM WONDERING ABOUT CITY CONTROLS ON HOW THAT'S ALL WORKING.AND SO IF I MAY. THANK YOU. I DO APPRECIATE THAT FEEDBACK.
AND LET NINA AND I AND PROCUREMENT HAVE A CONVERSATION ABOUT THAT.
AND THEN WE MAY BE ABLE TO FOLLOW UP WITH YOU ABOUT IT BECAUSE I APPRECIATE YOU VOICING THE CONCERN.
WELL, AND, YOU KNOW, ONE OF THOSE ITEMS FOR $3.8 MILLION WAS A CONTRACT THAT WAS EXPIRED.
THANK YOU. ALL RIGHT, THANK YOU. WE'RE GOING TO MOVE ON TO ITEM M AS IN MIKE, THE SPACE PLANNING PROJECT STATUS UPDATE REGARDING SPACE USE FOR CITY HALL AND OAK CLIFF MUNICIPAL CENTER, ALSO KNOWN AS THE PERMIT OFFICE.
WHO'S WHO WANTS TO COME TELL US WHAT'S GOING ON WITH THAT? HELLO. GOOD AFTERNOON, JOHN JOHNSON WITH FACILITIES AND REAL ESTATE MANAGEMENT.
THIS CONTRACT THAT WE HAVE A MEMO ON IS ON THE JUNE 25TH AGENDA.
IT IS A VERY HIGH LEVEL VISUAL OBSERVATION TO HELP US DETERMINE WHICH SPACES ARE UNUTILIZED AND UNDERUTILIZED, SO THAT WE CAN PERHAPS CONSOLIDATE STAFF FROM OTHER REMOTE LOCATIONS OR LEASED FACILITIES INTO FACILITIES THAT WE OWN TO REDUCE EXPENSES WITHOUT JEOPARDIZING THE FUNCTIONALITY OR COMFORT OF THE EMPLOYEES. SO IT ASSESSES THE SPACE VISUALLY AND THEN PARKING NEEDS.
YOU SAID HIGH LEVEL. WHAT DOES THAT MEAN EXACTLY? ARE WE GOING TO ACTUALLY HAVE A PLAN AFTER THIS? WE PAY FOR THIS. SO YES, YOU'LL HAVE A BLOCK PLAN, WHICH INCLUDES INTERVIEWS WITH DEPARTMENT DIRECTORS.
THEY'LL BE LOOKING THROUGH AND WALKING THROUGH THE SPACES TO SEE WHERE THEY CAN POTENTIALLY ADD STAFF. THEY WILL COMMUNICATE AND COLLABORATE WITH THE DIRECTORS TO SEE IF THE STAFFING THAT THEY HAVE IS ON A HYBRID SCHEDULE.
ARE THESE DESKS REALLY USED? ARE THEY TOTALLY OPEN? CAN WE FILL THEM WITH OTHER BODIES? AND THEN ONCE THAT'S COMPLETED, THEY'LL PROVIDE US WITH WHAT THEY CALL A BLOCK DIAGRAM, WHICH IS ESSENTIALLY JUST AN OVERVIEW OF THE SPACE WITH BLOCKS THAT SAYS 150 EMPLOYEES, 20 EMPLOYEES, TWO EMPLOYEES, SO THAT WE CAN THEN PLAN TO FIGURE OUT WHAT IS THE HIGHEST AND BEST USE OF THE SPACE.
OKAY. WHAT SPECIFICALLY WILL THEY BE EVALUATING WITH THE OAK CLIFF MUNICIPAL CENTER? IN TERMS OF LIKE, WILL THEY TRYING TO FIGURE OUT WHAT MY QUESTION IS HERE.
LIKE, WILL THEY ARE THEY GOING TO BE OPINING ON WHETHER WE KEEP THE OAK CLIFF MUNICIPAL CENTER AS OUR PERMIT OFFICE, OR WHAT'S THE ROLE OF THEM IN ADVISING US ON THAT FUTURE OF THAT FACILITY? RIGHT. SO THAT'S COMPLETELY OUTSIDE OF THEIR SCOPE. THIS IS GOING TO INCLUDE INTERVIEWS WITH THE DEPARTMENT DIRECTORS, REVIEW OF THEIR CURRENT STAFFING LEVELS, FUNCTIONAL SPACE NEEDS, AND THEN THEIR USAGE PATTERNS.
THEY'LL ALSO LOOK AT THE REQUIREMENTS FOR STAFF, VISITOR AND FLEET PARKING.
AND THEN THEY WILL PROVIDE US WITH THE RECOMMENDATION OF HOW TO BETTER UTILIZE THE SPACE.
BUT FOR US TO SAY KEEP THE SPACE, SELL THE SPACE OR ANYTHING THAT IS NOT INCLUDED IN THEIR SCOPE.
ALL RIGHT. AND THEN IT BEGINS IN LATE JUNE OR ITS CONTINUATION IN LATE JUNE WHEN WE APPROVE THIS.
RIGHT? CORRECT. IT'S ON THE JUNE 25TH AGENDA.
THAT WAS MY NEXT QUESTION. OKAY. ANYBODY AT THE HORSESHOE? I SEE A HAND UP VIRTUALLY. GO AHEAD, CHAIR MENDELSOHN.
AND YOU KNOW I TOOK SOME PHOTOS BECAUSE THERE WAS NOBODY.
THERE WAS JUST THERE WAS LITERALLY EMPTY SPACE IN THE CITY SECRETARIES.
YOU CAN SEE IT FROM THE HALLWAY. I INVITE MY COLLEAGUES SITTING IN ON THE FIFTH FLOOR, GO WALK OUT.
THERE WAS NOBODY. WHEN YOU LOOKED DOWN, THERE WAS NOBODY.
WHEN YOU LOOK AT EYE LEVEL, THERE'S NOBODY WHEN YOU LOOK UP.
I DON'T KNOW IF YOU NEED A CONSULTANT TO GO WALK THE HALLS AND FIND OUT THAT WE HAVE A LOT OF EMPTY SPACE AT CITY HALL, AND I'M NOT UNDERSTANDING WHY WE CAN'T HAVE AN EMAIL SENT TO DEPARTMENT DIRECTORS TO SHOW THIS IS THE SPACE WE OCCUPY, AND HERE'S HOW MANY EMPLOYEES WE HAVE. IT DOESN'T SAY IN THE MEMO HOW MUCH THIS CONTRACT IS GOING TO COST.
311,000. OH MY GOSH, NO. WE HAVE A LOT OF STAFF ASK SOMEBODY TO GO WALK THE HALLS.
I WE'VE GOT TO GET AWAY FROM THIS MENTALITY. THIS IS WHY WE HAVE A BUDGET PROBLEM, FOLKS.
THANK YOU. THANK YOU. COLLEAGUES. ANYONE ELSE? ALL RIGHT, WE'VE GOT A COUPLE MORE MINUTES. LET'S TALK ABOUT THE FAMILY GATEWAY ITEM.
[01:05:02]
GET AN UPDATE ON THAT PROPERTY REPAIR ITEM IN IS IN NOVEMBER.WELCOME BACK. THANK YOU. FEELS LIKE IT'S GROUNDHOG DAY.
WE HAVE PROGRESSED ALBEIT VERY SLOW PROGRESS, BUT I WAS INFORMED TODAY THAT ROOMS 201 AND 301 HAVE HAD THE WINDOW REPLACEMENTS COMPLETE, AND THEY EXPECT TO COMPLETE THE INTERIOR RENOVATIONS ON TUESDAY.
THAT WILL ALLOW FOR REPOPULATION. AND THEN WE WILL CONTINUE THE LEAPFROG EFFECT DOWN THE EXTERIOR OF THE BUILDING AND CONTINUE REPLACING THE EXTERIOR INSULATION THE EFFORTS AND CONTINUE WITH INTERIOR FRAMING REPAIRS.
AND. I SEE A QUESTION IN THE VIRTUAL WORLD. TAKE IT AWAY.
WELL, I JUST WANT TO SAY THANK YOU FOR STAYING ON TOP OF IT.
CO-LOCATED AT FAMILY GATEWAY IS VOGEL ALCOVE.
I SAW THAT DIRECTOR YESTERDAY. SHE SAYS EVERY SINGLE SPOT THEY HAVE AT THAT LOCATION IS FULL.
SO I KNOW YOU PRIORITIZE GETTING THAT OPEN. THANK YOU.
SERVICES ARE NEEDED MORE THAN EVER. SO THANK YOU FOR OPENING UP THOSE TWO BEDROOMS. AND DO YOU THINK THERE'S MORE BEDROOMS YOU CAN GET OPEN BEFORE YOU WORK ON EXTERIOR? BASED ON THE CURRENT SCHEDULE, I CAN'T PROMISE ANYTHING.
BUT WE WE HAVEN'T HIT THAT MARK YET. BUT WE'LL KEEP TRYING.
OKAY, WELL, I HOPE THAT FOR YOU, TOO. THANK YOU.
THANK YOU. ALL RIGHT. OUR LAST COUPLE MINUTES.
MR. IRELAND, DO YOU WANT TO JUST TELL US ON THE ITEMS L, R AND S? THESE RELATE TO THE UPCOMING 2025-26 BUDGET. I JUST WANT TO TELL US, KIND OF LIKE WHAT, HOW WE SHOULD APPROACH THESE WHEN WE REVIEW THEM? YES, SIR. SO ITEMS R AND S ARE ITEMS THAT WE SENT TO EACH COMMITTEE, WE ALIGNED DEPARTMENTS TO COMMITTEES, AND THEN WE TOOK THE PACKET OF THOSE DEPARTMENTS TO EACH COMMITTEE DURING MAY AND JUNE, AND JUST PUT IT ON THE AGENDA TO GIVE AN OPPORTUNITY.
IF THE COMMITTEE WANTED TO START LOOKING AT THE UPCOMING BUDGET WHAT WE PROVIDED WAS FROM THE CURRENT YEAR'S BUDGET DOCUMENT THAT ALSO INCLUDES THE FY 26 PLANNED BUDGET, WHICH IS OUR STARTING POINT FOR DEVELOPING THE BUDGET FOR NEXT YEAR.
IT INCLUDED ALL OF THE ITEMS THAT ARE PART OF THE CORE PORTFOLIO, AS WELL AS THOSE THAT DON'T ALIGN SPECIFICALLY TO ANY OF THE PORTFOLIOS, SUCH AS THE APPOINTED OFFICIALS BUDGETS. AND THEN ITEM S IS NEW THIS MONTH, AND IT IS THE DEPARTMENTS THAT REPORT TO THE FISCALLY SOUND PORTFOLIO. SO AGAIN, THOSE ARE ITEMS JUST FOR YOU TO BEGIN THINKING ABOUT THE BUDGET FOR NEXT YEAR THAT WE'RE GOING TO BRING TO YOU IN AUGUST.
AND THEN ITEM L IS THE CITY ATTORNEY'S OFFICE BUDGET.
AND I SEE MISS PALOMINO WALKING FORWARD. AND SHE MAY WANT TO SPEAK SPECIFICALLY TO HER MEMO.
AND THEN COLLEAGUES, IF I SEE A HAND UP OVER THERE ON VIRTUALLY, WE CAN TAKE THESE COLLECTIVELY L, R AND S. MISS PALOMINO. THANK YOU VERY MUCH. OUR PROPOSED BUDGET IS A PRELIMINARY BUDGET.
AND IT ASKS FOR ONLY ONE ENHANCEMENT, AND THAT IS FROM THE DALLAS FORT WORTH AIRPORT.
HISTORICALLY, WE'VE HAD THREE POSITIONS AT THE AIRPORT THAT ARE SUPERVISED BY THE CITY ATTORNEY'S OFFICE, AND THEY GOT RID OF ONE A FEW YEARS AGO WHEN COVID HIT BECAUSE THEY HAD FINANCIAL ISSUES.
AND SO NOW THEY WANT THAT POSITION BACK. THAT'S FULLY FUNDED BY THEM.
AND SO IT WON'T AFFECT OUR BUDGET IN ANY WAY.
[01:10:03]
AND THEN OUR ONLY INCREASE IS AT THE REQUEST.WHEN WE BUILD THE BUDGET, WE'RE ASKED TO BUILD IN AN INCREASE FOR THE 3%, A PROPOSED 3%, AND ANY KIND OF INCREASES THAT TO BENEFITS AND OTHER THINGS THAT WE DON'T HAVE CONTROL OVER. SO OTHER THAN THAT THERE ARE NO CHANGES TO OUR BUDGET.
THANK YOU. THANK YOU FOR THAT. CHAIR MENDELSOHN, DID YOU HAVE QUESTIONS? I SEE YOUR HAND UP. I JUST HAVE ONE QUESTION, I GUESS IS A CLARIFICATION FOR JACK.
SO IN LOOKING AT S AND I GUESS R AS WELL, I MEAN, THESE ARE JUST REPEATS OF WHAT'S IN OUR BUDGET BOOK, RIGHT? YES, MA'AM. THAT'S ACTUALLY CORRECT. THE IN THE CURRENT YEAR'S BUDGET DOCUMENT, OF COURSE, THERE'S THE CURRENT YEAR BUDGET FOR FISCAL YEAR 25.
AND THEN THERE IS THE 26 PLANNED BUDGET. AS YOU RECALL, LAST AUGUST WE BALANCED FISCAL YEAR 26.
BUT AGAIN, IT'S JUST A PLACE THAT WE START FROM.
OKAY. WELL, SO, I MEAN, WHEN I WAS LOOKING THROUGH IT, I WAS LIKE, WELL, I THINK THIS IS ALL WHAT WE'VE SEEN BEFORE, SO I GUESS THAT MATCHES. BUT WITH THE ANNOUNCEMENT THAT WE'RE GOING TO DO BUDGETING DIFFERENTLY AND THAT, YOU KNOW, Y'ALL ARE ASKING FOLKS TO LOOK VERY CAREFULLY AT YOUR BUDGET.
I MEAN, THERE'S NOTHING WE'RE GOING TO LEARN FROM WHAT'S HERE, RIGHT? I MEAN, WHAT WOULD BE NEW FOR US TO EVALUATE? IT AGAIN, IT IS NOT NEW INFORMATION. IT'S INFORMATION THAT YOU SAW LAST AUGUST.
THE FEEDBACK THAT WE'VE HEARD FROM A FEW OF THE COMMITTEES THAT WE'VE BEEN TO THUS FAR HAVE MADE MENTION MOSTLY ABOUT PERFORMANCE MEASURES AND HOW WE NEED TO CONTINUE TO TRY TO FIND A PATH OF IMPROVEMENT THERE. BUT THAT'S BEEN MOST OF THE COMMENTS THAT WE'VE HEARD FROM COMMITTEES AT THIS POINT.
THANK YOU. THANK YOU FOR THAT. AND I GUESS, MR. IRELAND, MY QUESTION FOR YOU ALONG THOSE LINES IS WHEN CAN WE ANTICIPATE, JUST LIKE PRELIMINARY, YOU KNOW, BUDGET INFORMATION COMING OUR WAY IN TERMS OF IF THERE'S GOING TO BE MAJOR CUTS, THINGS OF THAT NATURE. ARE WE GOING TO NEED TO WAIT UNTIL IS IT, YOU KNOW, WHEN WE GET THE BUDGET BINDER DELIVERED OR OR WILL WE GET A HEADS UP BEFORE THE END OF JUNE OR WHAT SHOULD WE EXPECT? SO THERE IS A BUDGET BRIEFING THAT IS SCHEDULED FOR JUNE THE 18TH.
IT WILL PROVIDE A VERY HIGH LEVEL OF WHAT WE'RE LOOKING AT.
A FEW REVENUE CHANGES SOME EXPENSE DRIVERS THAT WE ALREADY KNOW ABOUT.
BUT AS FAR AS THE DETAIL OF ANY CHANGES TO DEPARTMENTS, IT WILL BE WORKED ON OVER THE COURSE OF THE NEXT SEVERAL WEEKS AND NOT BE AVAILABLE UNTIL EARLY AUGUST, WHEN WE BRING THE BUDGET FORWARD.
THANK YOU, COLLEAGUES. ALL RIGHT. IT IS 2:59 P.M.
ON JUNE 10TH AND THIS MEETING IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.