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[Community Development Commission on November 6, 2025.]
THIS EVENING.I'D LIKE TO CALL TO ORDER THE COMMUNITY DEVELOPMENT COMMISSION MONTHLY MEETING OF NOVEMBER 6TH AT 6:02 PM VICTOR, IF YOU CAN PLEASE LEAD US IN OUR ROLL CALL CHAIR RUBEN.
DO WE HAVE ANY PUBLIC SPEAKERS JOINING US THIS EVENING? NO.
THERE ARE NO PUBLIC SPEAKERS ONLINE.
THEN I'D LIKE TO ENTERTAIN A MOTION FOR THE APPROVAL OF THE MONTHLY MINUTES FROM THE OCTOBER 9TH MEETING.
YOU SHOULD HAVE ALL RECEIVED THEM VIA EMAIL.
ARE THERE ANY MODIFICATIONS? SEEING NONE.
I'D LIKE TO ENTERTAIN A MOTION FOR APPROVAL.
ANY OPPOSED? MINUTES ARE APPROVED.
THANK YOU MS. WILLIAMS. WILL YOU PLEASE, UM, GIVE US THE COMMUNITY DEVELOPMENT DIVISION REPORT? UH, GOOD EVENING EVERYONE.
CHAMBERS, ASSISTANT DIRECTOR AND BUDGET AND MANAGEMENT SERVICES.
JUST, UH, IN A WAY OF QUICK UPDATES.
WE HAVE A FEW REMINDERS THAT ARE LISTED HERE FOR THE COMMISSION AND WE HAVEN'T POSTED IN CASE THERE ARE ANY QUESTIONS FOR STAFF, WE ARE AVAILABLE TO ANSWER THOSE QUESTIONS.
JUST, UH, SPECIFICALLY, UM, THE, YOUR QUARTERLY GIFT DISCLOSURE REPORTS ARE DUE, UH, THEY ARE ACTUALLY PASSED DUE AT THIS POINT.
BUT JUST A REMINDER, IF YOU HAVEN'T AND YOU HAVEN'T BEEN COPIED YET, UM, REQUESTS FOR THE FINANCIAL MONITORING COMMITTEE AND THE PUBLIC IMPROVEMENT COMMITTEE TO SET A MEETING LATER ON IN, UM, NOVEMBER SO THAT, UH, WE CAN FILL OUT UPDATES THERE.
AND THE PUBLIC HEARING FOR THE SUBSTANTIAL AMENDMENT NUMBER ONE REMAINS OPEN UNTIL DECEMBER 10.
UM, AS YOU WILL RECALL, THAT AMENDMENT IS SO THAT WE CAN INCORPORATE THE CHANGES THAT ARE BEING DISCUSSED BY CITY COUNCIL.
THOSE, THOSE REPORTS, UH, AND CITY PLANS AND POLICIES THAT INFORM THE FIVE-YEAR PLAN.
SO WHATEVER IS FINALLY APPROVED BY THE CITY COUNCIL REGARDING THOSE CITY PLANS AND POLICY, THEY WILL BE INCORPORATED INTO, UM, OUR, UH, FIVE YEAR PLAN AND INTO OUR ACTION PLANS.
I THINK THERE WAS ALSO A MEMO THAT WAS DISTRIBUTED TO COUNCIL THAT YOU GUYS RECEIVED, UH, JUST SHOWING HOW ALL THAT WORKS.
SO THERE'S STILL OPPORTUNITIES TO PROVIDE FEEDBACK.
I THINK THERE'S ANOTHER MEETING COMING UP SORT SOON, A VIRTUAL, A MEETING THAT YOU GUYS WILL RECEIVE AN INVITE TO.
BUT I DO WANT TO ENCOURAGE YOU TO, UM, PROVIDE FEEDBACK OR WEIGH IN IF THERE'S ANYTHING THAT YOU'D LIKE TO SHARE EITHER AT THE COUNCIL MEETINGS WITH STAFF HERE.
WE ARE STILL ACCEPTING THOSE, UH, PUBLIC COMMENTS.
AND, UH, THE PUBLIC, THE, THE HEARING AND THE COMMENT PERIOD REMAINS OPEN UNTIL DECEMBER 15TH.
THAT COMPLETES OUR, YOU KNOW, PREPARED REMARKS, BUT WE ARE AVAILABLE IN QUESTIONS THAT COMMISSION MAY HAVE.
COMMISSIONERS, DO YOU HAVE ANY QUESTIONS? SEEING NONE, CAN WE MOVE ON TO THE TRAINING ON THE TEXAS OPEN MEETINGS ACT, PLEASE? HELLO? GOOD EVENING.
CAN EVERYONE HEAR ME? ALRIGHT.
I'M WITH THE CITY ATTORNEY'S OFFICE.
I'M AN ASSISTANT CITY ATTORNEY, AND I AM ACTUALLY THE ATTORNEY ASSIGNED TO SUPPORT THE CDC.
SO I'M ALWAYS HERE IF YOU HAVE ANY QUESTIONS.
I AM GOING TO DO A BRIEF OVERVIEW ABOUT THE TEXAS OPEN MEETINGS ACT OR TOMA.
I'M GONNA CALL UP TOMA THROUGHOUT, JUST 'CAUSE THE FULL NAME IS A MOUTHFUL.
UM, AND I'M GONNA START WITH WHY IT'S IMPORTANT.
SO, THE CITY OF DALLAS AND THE CITY ATTORNEY'S OFFICE ARE COMMITTED TO TRANSPARENCY AND TOOMA IS HOW WE STAY TRANSPARENT TO THE PUBLIC.
SO THAT'S, THAT'S WHY IT'S WE'RE, IT'S WHY IT'S VERY IMPORTANT TO US.
AND THEN IF YOU HAVE ANY QUESTIONS, FEEL FREE TO STOP ME IN THE MIDDLE.
SO VERY BROADLY, TOMA APPLIES TO EVERY REGULAR OR SPECIAL CALLED MEETING OF EVERY GOVERNMENTAL BODY, AND THEY SHALL BE OPEN TO THE PUBLIC.
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THIS APPLIES TO THE CITY COUNCIL AND IT APPLIES TO ALL BOARDS AND COMMISSIONS.MEETINGS MUST BE NOTICED TO THE PUBLIC AND NOTICE MUST BE POSTED ONLINE ON THE CITY SECRETARY'S WEBSITE AND ON THE CITY'S ELECTRONIC BULLETIN BOARD.
AND THEN IF TOOMA IS VIOLATED, ANY ACTION TAKEN IN VIOLATION IS VOIDABLE.
SO WHAT IS A GOVERNMENTAL BODY GOVERNMENT? UM, SO AS I MENTIONED EARLIER, GOVERNMENTAL BODIES INCLUDE CITY COUNCIL BOARDS AND COMMISSIONS.
AND THE STATE OF DALLAS ALSO CONSIDERS TASK FORCE AND SUBCOMMITTEES AS PART OF A GOVERNMENTAL BODY BECAUSE TRANSPARENCY, WE WANNA MAKE SURE THAT THE PUBLIC HAS A RIGHT TO ATTEND OUR MEETINGS.
A MEETING IS A DELIBERATION BETWEEN A QUORUM OF A GOVERNMENTAL BODY DURING WHICH PUBLIC BUSINESS OR PUBLIC POLICY IS DISCUSSED.
SO THE WAY WE LOOK AT IT IS DELIBERATE, DELIBERATE AND DISCUSSED ARE THE SAME THING.
SO IT'S JUST A DISCUSSION BETWEEN A QUORUM AND DISCUSSIONS AND DELIBERATIONS CAN INCLUDE BOTH VERBAL OR WRITTEN EXCHANGES IS TOMA DOESN'T CARE ABOUT HOW IT'S EXCHANGED.
I SHOULD HAVE INCLUDED A SLIDE ABOUT QUORUM BEFORE GOING INTO WALKING QUORUM.
SO I'M JUST GONNA TALK FOR
SO, QUORUM IS DICTATED FOR THIS FOR BOARDS AND COMMISSIONS IN CHAPTER EIGHT OF THE DALLAS CITY CODE.
SPECIFICALLY, IT'S, UM, SECTION EIGHT DASH FOUR.
SO QUORUM IS DEPENDENT ON HOW MANY COMMISSIONERS ARE OFFICIALLY APPOINTED TO THE BOARD.
SO FOR THE CDC, QUORUM IS SIX, AND NOW WALKING QUOS.
SO A WALKING QUORUM IS A VIOLATION OF TOMA AND IT OCCURS, AND I'M GONNA READ THIS DIRECTLY JUST TO MAKE SURE I DON'T MESS IT UP.
WHEN A COMMISSIONER KNOWINGLY ENGAGES IN ONE COMMUNICATION AMONG A SERIES OF COMMUNICATIONS ABOUT PUBLIC BUSINESS IN WHICH THE MEMBERS ENGAGING IN THE INDIVIDUAL COMMUNICATIONS CONSTITUTE FEWER THAN A QUORUM OF MEMBERS, BUT THE MEMBERS ENGAGING IN THE SERIES OF COMMUNICATIONS CONSTITUTE A QUORUM OF THE MEMBERS.
A MOUTHFUL, BUT THE WAY I LOOK AT IT IS LIKE TELEPHONE.
SO COMMISSIONER A TALKS TO B AND THEY KNOW THAT B IS GONNA TALK TO C AND IT GOES DOWN THE LINE UNTIL THERE'S A QUORUM.
THAT'S A WALKING QUORUM 'CAUSE YOU'RE KIND OF, YOU'RE, YOU'RE WALKING IT ESSENTIALLY.
UM, AND THEN OF COURSE, THE COMMISSIONER AT THE TIME THAT IT, THEY ENGAGED IN THEIR ONE-ON-ONE CONVERSATION.
SO A TO B KNEW THAT THE CONVERSATION, LIKE THE SERIES OF CONVERSATIONS WOULD INVOLVE A QUORUM AND IT WOULD BE A DELIBERATION OF MEMBERS.
AND THEN DELIBERATION, OF COURSE, IS JUST DISCUSSION, DISCUSSION OF PUBLIC BUSINESS.
SO THINK OF IT LIKE TELEPHONE.
OKAY, SO EXAMPLES, EXAMPLES OF WALKING QUORUM INCLUDE CONDUCTING SECRET DELIBERATIONS, DOING, UM, YOU KNOW, ON THE TELEPHONE CONVERSATION, A TO B, B2C.
THAT CAN BE DONE OVER PHONE, IT COULD BE DONE IN PERSON, UM, DOESN'T MATTER.
EMAIL COMMUNICATIONS, VOTING OVER THE TELEPHONE.
UM, THOSE ARE ALL EXAMPLES OF LOCK-IN QUOS.
UM, A REALLY IMPORTANT ONE THAT WE HAVE TO WORRY ABOUT IS REPLY ALL.
IF YOU SEND A, IF YOU AS A COMMISSIONER HIT REPLY ALL AND ALL THE COMMISSIONERS RECEIVE THAT EMAIL, THAT COULD BE A TOMA VIOLATION IN A WALKING QUO.
UM, IMPORTANT NOTE, I'VE SAID THIS BEFORE, BUT I JUST WANNA SAY IT AGAIN.
COMMUNICATION IN THIS INSTANCE CAN BE ELECTRONIC, IT CAN BE IN PERSON, IT CAN BE WRITTEN, AND IT CAN BE ORAL.
SO JUST ANY TYPE OF COMMUNICATION.
OKAY, SO NOTICE, NOTICE APPLIES TO THE AGENDAS THAT ARE POSTED AND THAT Y'ALL RECEIVE.
SO A GOVERNMENTAL BODY HAS TO PROVIDE WRITTEN NOTICE OF THE DATE, THE HOUR, THE PLACE, AND THE SUBJECT OF THE MEETING THAT'S GOING TO BE HELD NOTICE MUST BE GIVEN AT LEAST THREE BUSINESS DAYS.
AND, UM, THE NOTICE MUST BE SUFFICIENT TO INFORM THE PUBLIC OF THE SUBJECT MATTER TO BE ADDRESSED.
GOING BACK TO TRANSPARENCY, WE WANNA GIVE THE PUBLIC ADEQUATE NOTICE THAT THERE'S GONNA BE A MEETING ON SUBJECT A AND WE WANNA MAKE SURE THEY HAVE TIME TO APPEAR AND THEY KNOW WHAT WE'RE GONNA DISCUSS.
WE DON'T WANNA PULL A BEST ONE ON 'EM.
UM, SO THE THREE BUSINESS DAYS IS ACTUALLY A NEW RULE, UM, THAT CAME ABOUT THROUGH HB 1522.
UM, THIS PAST 2025 TEXAS LEGISLATIVE SESSION USED TO BE 72 HOURS.
NOW IT'S THREE BUSINESS DAYS, WHICH DON'T INCLUDE HOLIDAYS.
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A FUN ADJUSTMENT PERIOD, BUT THREE BUSINESS DAYS.THE LOCATION MUST BE AVAILABLE TO THE PUBLIC, WHICH MEANS IT MUST BE NEAR OR WITHIN THE BOUNDARIES OF THE CITY.
IT MUST BE WITHOUT SPECIAL ACCESS THAT WOULD PREVENT THE PUBLIC FROM SHOWING UP.
SO THINK LIKE A COUNTRY CLUB OR, UM, THAT'S THE ONLY EXAMPLE I CAN REALLY THINK OFF THE TOP OF MY HEAD, BUT IT JUST, IT NEEDS TO BE O ANYONE FROM THE PUBLIC SHOULD BE ABLE TO WALK IN AND ATTEND THE MEETING.
UM, THERE SHOULD BE A SPACE FOR THE PUBLIC TO ATTEND, SO IT CAN BE LIKE A CLOSET ROOM.
AND, UM, THE MEETING SHOULD PROVIDE VISUAL OR AUDIO ACCOMMODATIONS IF REQUESTED IN ADVANCE.
SO, UM, AS I'M SURE Y'ALL ARE AWARE, Y'ALL ARE ALLOWED TO ATTEND VIRTUALLY VIA VIDEO CONFERENCE.
UM, SO KANSAS CITY STAFF AND MEMBERS OF THE PUBLIC, UM, BUT THE PERSON PRESIDING OVER THE MEETING MUST APPEAR IN PERSON.
SO, UM, TO APPEAR BY VIDEO CONFERENCE, YOU HAVE TO HAVE BOTH YOUR AUDIO AND YOUR VIDEO FEED AVAILABLE AT ALL TIMES AND IN ORDER TO PARTICIPATE.
UM, AND THEN FOR, YOU KNOW, ANY AMOUNT OF TIME THAT YOUR AUDIO OR YOUR VIDEO IS OFF, YOU ARE CONSIDERED ABSENT FROM THE OPEN MEETING.
SO OPRAH MICROPHONE SPEAKERS, UM, AS YOU KNOW, Y'ALL HAVE A PUBLIC SPEAKER SECTION, UM, OPEN MICROPHONE, SPEAKERS, THE AGENDA MUST GIVE NOTICE.
AND, UM, TOMA CONSIDERS OPEN MICROPHONE SESSIONS A DELIBERATION.
SO THERE'S NOT REALLY A DISCUSSION GOING ON, BUT THEY'RE TALKING, YOU KNOW, AT THE COMMISSION.
AND SO THEY CONSIDER THAT A DELIBERATION.
AND UNFORTUNATELY AS COMMISSIONERS, YOU'RE NOT ALLOWED TO ENGAGE WITH THE PUBLIC SPEAKERS AND ASK QUESTIONS AND TALK BACK, UH, BECAUSE WE CAN'T NOTICE FOR WHAT THAT DISCUSSION IS GOING TO BE.
BUT YOU ARE ALLOWED TO REQUEST FOR THAT TOPIC IF YOU ARE INTERESTED IN IT OR IF IT'S RELEVANT TO BE PLACED ON AN AGENDA, A FUTURE AGENDA.
SO A GOVERNING BODY MAY NOT ADJOIN OR START A MEETING AGAIN IN THE SAME DAY.
UM, THE GOVERNMENTAL BODY MUST ALWAYS VOTE IN PUBLIC, SO THEY CAN'T BE ANY ANONYMOUS OR SECRET BALLOTS AND NO VOTING OFFLINE OR OVER THE PHONE DOING A WALK IN FORM.
SO WHAT HAPPENS IF AN ITEM IS FOR IS LEFT OFF THE AGENDA? UNFORTUNATELY, THAT MEANS THAT CANNOT BE DISCUSSED.
UM, THE, THE ONLY THING TO DO IS FOR A COMMISSIONER OR STAFF TO, YOU KNOW, WHO'S PUT THAT ON THE NEXT AGENDA OR FUTURE AGENDA AND THEN IT'LL BE PLACED ON THAT AGENDA.
SO NOT EVERYTHING HAS TO BE OPEN TO THE PUBLIC.
THOMA ALLOWS FOR CLOSED MEETINGS OR EXECUTIVE SESSIONS.
SO THESE, UM, CLOSED MEETINGS CANNOT HAPPEN UNLESS THE GOVERNMENTAL BODY FIRST CONVENES WITH THE QUO IN OPEN SESSION.
AND THEN THE PRESIDING OFFICER INFORMS THE PUBLIC THAT THEY'RE GOING BACK INTO CLOSED SESSION AND ALSO STATES UNDER WHAT SECTION OF THE ATOMA THAT THEY'RE GOING BACK INTO CLOSED SESSION ON.
UM, AND USUALLY IF WE KNOW THAT THERE'S GOING TO BE A CLOSED SESSION, WE PUT THAT ON THE AGENDA SO THAT THE PUBLIC IS INFORMED OF THAT.
A CLOSED MEETINGS CAN BE CALLED FOR THINGS SUCH AS A TONE ATTORNEY CONSULTATION, DE DELIBERATION ABOUT REAL ESTATE OR LIKE ECONOMIC DEVELOPMENT MATTERS.
AND THEN AS I'VE MENTIONED, ANY VOTE IN THE CLOSED SESSION, IT HAS TO HAPPEN IN OPEN SESSION FOR THE PUBLIC.
OKAY, SO WHO CAN ATTEND THESE CLOSED SESSION MEETINGS? SO ONLY THE GOVERNMENTAL BODY.
SO YOU AS THE COMMISSION HAVE, UM, THE RIGHT TO ATTEND THE CLOSED MEETING.
IF IT'S A CO AN ATTORNEY CONSULTATION, THE RELEVANT ATTORNEYS WOULD ATTEND AS WELL.
UM, OTHER PEOPLE CAN BE INCLUDED IN THOSE CLOSED SESSIONS, BUT THEY HAVE TO BE ESSENTIAL TO THE MATTER UNDER CONSIDERATION.
SO UNFORTUNATELY, NOT JUST ANYONE CAN BE IN THE CLOSED MEETING.
UM, AND ON THAT NOTE, THE PERSON WHO IS, UM, NOT A COMMISSIONER OR THE ATTORNEYS, THEY CANNOT BE A PERSON WHOSE PRESENCE IS AGAINST THE INTEREST OF THE GOVERNMENTAL BODY.
RECORD KEEPING AS YOU JUST VOTED ON THE MINUTES.
UM, A GOVERNMENTAL BODY MUST KEEP MINUTES OR A, EACH RECORDING OF THE OPEN MEETING MINUTES MUST STATE THE SUBJECT OF EACH DELIBERATION, INDICATE THE VOTE, THE ORDER, THE DECISION, OR OTHER ACTION TAKEN.
UM, AND THEN A RECORD OF THE MEETING MUST BE AVAILABLE TO THE PUBLIC.
UM, SO ALL OF THESE MEETINGS ARE STORED AND YOU'RE ABLE TO FIND THEM ON THE ARCHIVE.
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A COUPLE, SEVERAL YEARS ACTUALLY.UM, AND THE PUBLIC IS ALLOWED TO MAKE AUDIO AND VISUAL RECORD OF THE OPEN MEETING, BUT THE GOVERNMENTAL GOVERNMENTAL BODY MAY REASONABLY REGULATE THE MANNER AND LOCATION.
WE'RE NOT SAYING Y'ALL CAN'T EVER HAVE A QUORUM AND IT BE A MEETING LIKE YOU, IF YOU SEE EACH OTHER OUT AND ABOUT.
IT'S NOT A, IT IN CERTAIN CIRCUMSTANCES, IT'S NOT A BIG DEAL.
SO CERTAIN CIRCUMSTANCES ARE NOT, UM, MIGHT NOT BE A TERM OF VIOLATION IF THERE'S A QUO OF THE COMMISSIONER'S PRESENCE.
SO THOSE ARE LIKE A SOCIAL FUNCTION PRESS CONFERENCE, UM, A CONVENTION OR A WORKSHOP CEREMONIAL EVENT, A CANDIDATE FORM AT APPEARANCE, YOU KNOW, TO A, AN APPEARANCE OR DEBATE TO INFORM THE ELECTOR.
SO IF A QUORUM OF YOU GUYS ARE THERE, THAT MIGHT NOT BE A TOMA VIOLATION.
SO DON'T STRESS AND THINK Y'ALL CAN'T HANG OUT WHAT YOU'D LIKE TO DO.
WHY IS IT IMPORTANT? BECAUSE IF WE VIOLATE TOMA, THERE ARE PUNISHMENTS.
SO A CIVIL LAWSUIT, UM, TO ENFORCE OFFICIALS TO COMPLY WITH TOMA AND JOIN OFFICIALS FROM ACTING OR AVOID ACTIONS TAKEN IN THE ILLEGAL MEETING, THE MEETING WHERE THE TOMA LIVES OCCURRED.
SO AS I MENTIONED EARLIER, ANY ACTION TAKEN FOUND IN VIOLATION IS AVOIDABLE ACTION.
UM, THERE COULD BE A ACTION OF BY MANDAMUS OR AN INJUNCTION TO STOP THE ACTION THAT WAS VOTED ON.
AND ALSO CERTAIN PERSONS MAY SUE FOR DAMAGES, ATTORNEY FEES AND EXEMPLARY DAMAGES.
THANK YOU FOR THAT PRESENTATION.
I DO HAVE ONE QUICK QUESTION WITH THE PUBLIC SPEAKERS.
SO WE CANNOT ENGAGE THE PUBLIC SPEAKER WITH, WILL YOU JUST EXPLAIN THAT A LITTLE BIT MORE? IF THEY ASK US QUESTIONS WHILE THEY'RE DOING THIS, CAN WE ANSWER THEIR QUESTIONS OR JUST HELP ME UNDERSTAND THAT A LITTLE BIT BETTER, PLEASE.
SO UNFORTUNATELY YOU CANNOT, UM, BECAUSE THAT CONVERSATION IS NOT ONE THAT WE CAN NOTICE UNDER TOOMA.
UM, SO IT WOULD BE A DISCUSSION THAT THE PUBLIC DIDN'T KNOW ABOUT.
UM, SO IF YOU DO HAVE, LIKE, IF YOU ARE INTERESTED IN LEARNING MORE, UM, AS YOU'VE SEEN AT CITY COUNCIL, YOU'RE ALWAYS WELCOME TO LIKE GET THEIR CONTACT INFORMATION OR REACH OUT TO DISCUSS AND ASK QUESTIONS.
BUT YOU CAN'T DO IT DURING THE OPEN MEETING OR, UM, COMPLETELY LINE OH, OKAY.
AND THEN SHANNON HAS MORE TO SAY, OH, I, I GO ONE THE COMMISSIONS GATHER IT, I JUST WANT DO IN LINE.
SO WHAT ABOUT IF IT'S A POSTED AGENDA ITEM? BECAUSE TYPICALLY IS A BUDGET, UH, DELIBERATIONS OR WHEN WE WERE TALKING ABOUT THE BUDGET AND WE HAVE BUDGET, UH, PRESENTATION POSTED ON THE AGENDA AND AN NONPROFIT COMES OR AGENCY, SOMEONE COMES AND SAY, WELL, YOU KNOW, WE WOULD BE INTERESTED IN FUNDING.
AND THEY HAVE QUESTIONS ABOUT THE BUDGET THAT'S POSTED LATER ON IN.
OKAY, LET ME MAKE, I WANNA MAKE SURE I'M UNDERSTANDING CORRECTLY.
SO, UM, A NONPROFIT IS, A NONPROFIT IS HERE AND THEY HAVE QUESTIONS ABOUT THE AGENDA THAT'S POSTED, RIGHT? THAT SOMETHING THAT'S POSTED ON THE AGENDA.
FOR INSTANCE, TODAY WE HAVE THE SUBSTANTIAL AMENDMENT, UH, THAT'S ON HERE, RIGHT? UH, AND A, A RESIDENT COMES AND THEY WERE LIKE, WELL, UH, I SEE THAT YOU GUYS ARE, YOU KNOW, WANTING TO DO WHATEVER.
COULD WE NOT ANSWER THEM? BECAUSE IT RELATES TO THE SUBSTANTIAL AMENDMENT OF THE POSTED ON THE AGENDA HERE.
SO USUALLY PUBLIC SPEAKERS HAPPEN AT THE BEGINNING OF THE MEETING.
SO WHAT WE WOULD ADVISE IS WHEN YOU DO THE PRESENTATION LATER ON THAT, THAT THEY'RE TALKING ABOUT, YOU CAN ANSWER THEIR QUESTION DURING THAT PRESENTATION OR, YOU KNOW, BECAUSE PRESENTATIONS WE ALLOW FOR A DISCUSSION WITH THE COMMISSIONERS.
A COMMISSIONER WHO LIKED THAT QUESTION COULD ASK THAT QUESTION AS WELL AND HAVE STAFF ANSWER IT AS LONG AS IT'S RELEVANT TO THE AGENDA ITEM.
OKAY? AND WE DO HAVE PUBLIC FIGURES AT THE BEGINNING.
AND ON THIS PARTICULAR COMMITTEE WE ALSO HAVE.
AND IF IT'S, IF IT'S TOWARD THE END, I WOULD SAY, YOU KNOW, THEY, THE PUBLIC CAN REACH OUT TO STAFF AND ASK QUESTIONS AS WELL AS, YOU KNOW, AFTER THE MEETING IF YOU WANTED TO GO OVER THERE.
UM, AND ANSWER THEIR QUESTIONS.
'CAUSE WE DEFINITELY, YOU KNOW, IF YOU WANNA PROVIDE ANSWERS, BUT YOU CAN.
COMMERS, DO YOU HAVE ANY OTHER QUESTIONS? COMMISSIONER LEWIS? DO THE RULES THAT APPLY TO LIKE A COMMISSION MEETING WHERE SOMEBODY HAS THE, WHOEVER'S CONDUCTING THE MEETING HAS TO BE IN PERSON? AND I GET THAT SO THAT PEOPLE JOIN IN.
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IS THAT THE SAME FOR THE COMMITTEES OF THE COMMISSION? YEAH.ANY OTHER QUESTIONS, COMMISSIONERS? SHANNON, DID YOU HAVE SOME MORE QUESTIONS? I ACTUALLY HAVE TWO.
ONE IS, UM, REGARDING THE RECESS, UH, SLIDE 11 WHERE WE SAY CAN ADJOIN ADJOURN AND THEN START A MEETING AGAIN.
BUT CAN, WHAT'S THE DIFFERENCE? ARE THEY ALLOWED TO HAVE A RECESS IF, IF SOMETHING GOES OFF IN THE RECESS? THAT'S DIFFERENT THAN ADJOURN? YES.
SO A RECESS IS NOT AN ADJOURNMENT.
A RECESS IS JUST LIKE A TEMPORARY BA BA A TEMPORARY BREAK WHERE THEY'RE NOT, UM, THE MEETING'S NOT HAPPENING.
UM, AND TO DO A RECESS, YOU USUALLY GIVE A TIME THAT YOU'LL BE BACK.
UM, SO YOU CAN, YOU CAN COME BACK AFTER THAT TIME, BUT YOU CANNOT COME BACK BEFORE THAT TIME.
'CAUSE THE PUBLIC IS SAYING, YOU KNOW, I'LL BE BACK AT THIS TIME.
SO THE CHAIR COULD SAY, COULD WE TAKE A FIVE MINUTE RECESS AND THEN WE JUST WALK THE FIVE? EXACTLY.
BUT YOU CAN COME BACK AT SIX
AND MY LAST QUESTION IS ON SLIDE 13, WHAT WE SAY MAY NOT ADMIT A PERSON WHO'S PRESENCE IS AGAINST THE INTEREST OF THE GOVERNMENTAL BODY.
WHO COULD THAT BE? OR WHAT COULD THAT BE? I WONDERED THAT TOO.
UM, THAT IS A VERY GOOD QUESTION.
SO I THINK I, YOU ARE MAKING ME COME UP WITH HYPOTHETICALS ON THE SPOT.
I MEAN, WHAT, WHAT COULD, WHAT AN EXAMPLE OF WHAT THEY WOULD BE.
UM, SO IT'S HARD FOR CD FOR THIS COMMISSION.
UM, BUT SAY YOU WERE GOING UNDER, AND THIS IS GONNA BE A VERY EXTREME EXAMPLE, BUT YOU WERE GOING INTO EXECUTIVE SESSION TO GET LEGAL ADVICE AND WE WERE BRINGING IN THE PERSON WHO WAS THE, THE, THE OPPOSITION OKAY.
SO LIKE THEIR INTEREST IS OBVIOUSLY AGAINST THE CITY.
THAT'S A VERY EXTREME EXAMPLE.
I DON'T THINK THAT WOULD HAPPEN, BUT LIKE, YEAH.
UM, IF YOU WERE IN UNDER THE ECONOMIC DEVELOPMENT SECTION AND YOU WERE BRINGING IN SOMEBODY WHO MAY BENEFIT FROM THIS INFORMATION YES.
SOMEONE WHO COULD USE THE INFORMATION AND BENEFIT THEMSELVES.
CAN YOU EXPAND ON THE THREE DAY BUSINESS, THE, THE THREE BUSINESS DAYS? WEEKDAYS DON'T COUNT.
I KNOW THE WEEKENDS DON'T COUNT.
SO THREE BUSINESS DAYS IS NON WEEKENDS AND THEY DON'T COUNT HOLIDAYS, UM, THAT ARE, I BELIEVE CITY HOLIDAYS AND STATE HOLIDAYS.
SO FOR, UM, A MEETING THAT WAS GONNA HAPPEN NEXT FRIDAY ON THE 14TH, WE HAVE TO POST TOMORROW ACTUALLY, BECAUSE IT WOULD BE, AND IT DOESN'T COUNT THE DAY YOU POSTED.
SO WE POST ON FRIDAY, MONDAY'S THE FIRST DAY, TUESDAY'S A HOLIDAY, SO IT DOESN'T COUNT.
UM, WEDNESDAY, THURSDAY, THOSE ARE YOUR THREE DAYS.
AND THEN THE MEETING HAPPENS ON FRIDAY.
SO IT DOESN'T COUNT THE DAY YOU POST OR THE DAY THE ACTUAL MEETING OCCURS.
THAT'S A PRETTY SIGNIFICANT CHANGE.
NO, WE, WE APPRECIATE THE THOUGHTFUL THOUGHTS WITH IT.
UH, CHAIR MILLS, WILL YOU PLEASE GIVE US AN UPDATE FROM YOUR COMMUNITY, YOUR COMMITTEE REPORT FROM THE CITIZEN PARTICIPATION POLICY AND PREVENT PROCEDURES COMMITTEE? YES.
I KNOW THAT WE HAVE A FEW NEW COMMISSION MEMBERS, SO I WILL SPEND, UM, JUST A COUPLE OF SENTENCES ON, UM, BACKGROUND.
UM, UNDER OUR HUG REGULATIONS, UH, NEIGHBORHOOD PUBLIC MEETINGS ARE A REQUIREMENT OF OUR OBTAINING AND, UH, SPENDING, UM, HUD GRANTS.
SO, UM, THE CITIZEN PARTICIPATION POLICY AND PROCEDURES COMMITTEE HAS RESPONSIB HAS OVERSIGHT OF THE CREATION, PLANNING AND IMPLEMENTATION OF THESE NEIGHBORHOOD PUBLIC MEETINGS.
UM, THESE MEETINGS PROMOTE, UM, OUR PROGRAMS AND PROVIDE COMMUNITY FEEDBACK
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ABOUT, UM, FOR THIS YEAR, UH, THE FISCAL YEAR 26, 27 CONSOLIDATED PLAN BUDGET.SO THESE MEETINGS ARE HELD MULTIPLE TIMES IN JANUARY OF EVERY YEAR, AND THEY'RE HELD IN MULTIPLE FORMATS.
SO BOTH IN PERSON AND VIRTUALLY AND HYBRID.
AND THE STAFF IN THE OFFICE OF BUDGET AND MANAGEMENT EVERY YEAR SPEND COUNTLESS HOURS SETTING UP THE FORMAT AND LOCATION OF THESE MEETINGS, PREPARING FLYERS AND PRESENTATIONS, AND PROMOTING THESE MEETINGS IN NUMEROUS MEDIA CHANNELS AND IN PUBLIC VENUES.
SO IN PREPARATION FOR THESE JANUARY 20, 26 SERIES OF MEETINGS, THE COMMITTEE MET ON BOTH SEPTEMBER 29TH AND OCTOBER 21ST.
SO IN THESE MEETINGS WE DISCUSSED THE CITYWIDE COMMUNITY ENGAGEMENT AND OUTREACH PLAN.
UM, AND THAT INCLUDED OUR COMMUNICATIONS PLAN, OUR OUTREACH STRATEGIES, SCHEDULE OF MEETINGS, AND OUR FLYER TO COMMUNICATE SAME.
AND THE MEETINGS INCLUDED A REVIEW OF ENGAGEMENT METRICS AND COMMENTS FROM THE PARTICIPANTS IN THE JANUARY 20, 25 SERIES OF MEETINGS.
UM, WE ALSO HAD AN OPPORTUNITY TO, UH, COMMENT ON THE FLYER PROMOTING THESE UPCOMING JANUARY MEETINGS.
SO FROM THAT SERIES OF MEETINGS, THE COMMUNITY, UM, APPROVED THE COMMUNITY ENGAGEMENT AND OUTREACH PLAN, UM, DUE TO APPROVALS REQUIRED BY THE CITY GRAPHICS DEPARTMENT, THE COMMITTEE WAS ABLE TO REVIEW A DRAFT OF THE FLYER AND THE FINAL VERSION OF THE FLYER IS AVAILABLE TONIGHT, UH, FOR THE ENTIRE COMMISSION'S REVIEW, COMMENT, AND APPROVAL.
AND AT THIS POINT, I WOULD LIKE TO INTRODUCE SHAYNA TONY MANAGER, UH, PROGRAM AND COMPLIANCE, WHO WILL NOW PRESENT THE FISCAL YEAR 26 27 COMMUNITY ENGAGEMENT AND OUTREACH COMMUNICATIONS PLAN.
AS STATED, MY NAME IS SHAYNA TONY, I AM A PROGRAM AND COMPLIANCE MANAGER IN BUDGET AND MANAGEMENT SERVICES, AND TONIGHT I WILL BE PRESENTING ON THE FY 20 26 27 COMMUNICATION PLAN, WHICH DETAILS OUR CITYWIDE COMMUNITY ENGAGEMENT AND OUTREACH FOR HUD FY 20 26, 27 CONSOLIDATED PLAN BUDGET.
AND SO TO BEGIN, WE'RE GONNA GO OVER A NUMBER OF THINGS TODAY.
WE'RE GOING TO BEGIN BY REVIEWING THE COMMUNICATION PLAN, FOLLOWED BY DISCUSSING OUR GOALS AND OBJECTIVES OF CITYWIDE COMMUNITY ENGAGEMENT AND OUTREACH.
WE'LL THEN DISCUSS OUR ADVERTISEMENT EFFORTS FOLLOWED BY DISCUSSING OUR COORDINATION WITH DIFFERENT DEPARTMENTS.
WE'LL THEN DISCUSS STAKEHOLDER MEETINGS, REVIEW PROPOSED MEETING SCHEDULE, EXAMINE OUR COLLABORATIONS, AND THEN REVIEW THE OUTCOMES AND PERFORMANCE.
FOR OUR COMMUNICATION PLAN, THE COMMUNITY DEVELOPMENT COMMISSION, WHICH WE REFER TO AS THE CDC, HAS WORKED WITH CITY STAFF TO DEVELOP A COMPREHENSIVE APPROACH TO ENGAGE AND INFORM THE PUBLIC ABOUT HUD CONSOLIDATED PLAN.
FUNDING CITY STAFF WILL SUPPORT THE CDC MEMBERS TO FACILITATE ENGAGEMENT AND OUTREACH EFFORTS.
AND SO, THROUGHOUT THE DEVELOPMENT OF OUR COMMUNICATION PLAN AND ENSURING THAT WE ACTIVELY ENGAGE, WE CAME UP WITH FOUR DIFFERENT GOALS.
THE FIRST GOAL IS STRENGTHENING THE COMMUNITY ENGAGEMENT AND DECISION MAKING.
AND WE PLAN TO DO SO BY ENGAGING RESIDENTS, LOCAL INSTITUTIONS, AND A NUMBER OF INDIVIDUALS FOR MULTIPLE FACETS.
UM, JUST TO ENSURE THAT OUR DEVELOPMENT EFFORTS REFLECT THE WIDER RANGE OF INSIGHT THAT WE DO RECEIVE FROM THE PUBLIC.
IN ADDITION TO THAT, UM, WE'VE DESIGNED AND IMPLEMENTED NEIGHBORHOOD SPECIFIC OUTREACH.
SO YOU'LL SEE LATER, UM, IN THE SLIDE DECK THAT WE'RE GONNA CENTRALIZE OUR EFFORTS IN 22, UM, OF THE UNDERREPRESENTED ZIP CODES WITHIN THE CITY OF DALLAS, JUST TO ENSURE THAT WE'RE GETTING ADEQUATE FEEDBACK FROM THOSE PARTICULAR AREAS.
OUR SECOND GOAL OF BUILDING TRUST AND TRANSPARENCY, WE MAKE SURE THAT WE SHARE CLEAR AND ACCESSIBLE INFORMATION WITH THE COMMUNITY, IN ADDITION TO KEEPING OUR RESIDENTS AND COMMUNITY PARTNERS REGULARLY INFORMED ABOUT OUR EFFORTS, OUR PROJECT PROGRESS, AND THINGS OF THAT NATURE.
FOR OUR THIRD GOAL, ENSURING EQUITABLE ACCESS TO PUBLIC MEETINGS, WE'VE GENERATED, UM, A PRETTY FLEXIBLE SCHEDULE THAT INVOLVES BOTH HYBRID AND IN-PERSON MEETINGS.
UM, IN ADDITION TO HOSTING A TELEPHONE TOWN HALL MEETING, AS WELL AS DELIVERING, UM, INCLUSIVE MEETING MATERIAL THAT ESSENTIALLY ENSURES THAT THERE ARE A DA COMPLIANT MATERIAL BY REMOVING LANGUAGE AND ACCESSIBILITY BARRIERS.
OUR FOURTH GOAL GATHERING MEANINGFUL AND ACTION ACTIONABLE PUBLIC FEEDBACK.
UM, WE LIKE TO LEVERAGE INNOVATIVE,
[00:30:01]
INNOVATIVE OUTREACH TOOLS.SO WE DO HAVE SURVEYS THAT OUR RESIDENTS CAN COMPLETE, UM, IN ADDITION TO BEING ABLE TO RESPOND IN OUR IN-PERSON FORUMS. OUR SECOND OBJECTIVE FOR THAT IS ACTIVELY LISTENING TO OUR COMMUNITY VOICES.
AGAIN, JUST ENSURING THAT WE'RE ABLE TO INCORPORATE THE FEEDBACK THAT WE RECEIVE THROUGHOUT THE DEVELOPMENT PROCESS.
SO FAR, IN KEEPING WITH HUD REQUIREMENTS FOR OUR ADVERTISEMENTS, WE, UM, HOST TWO PUBLIC HEARINGS.
ONE IS A GENERAL PUBLIC HEARING IN ADDITION TO ONE HOP WITH SPECIFIC PUBLIC HEARING, OUR NEWSPAPER ADVERTISEMENTS, UM, OR CIRCULATED VIA A NUMBER OF NEWSPAPER OUTLETS THAT INCLUDE THE DALLAS MORNING NEWS, THE DALLAS CHINESE TI DALLAS, CHINESE DAILY ALVIA, KOREATOWN NEWS, THE DALLAS EXAMINER, DALLAS VOICE, AND BE AT DALLAS.
AND SO WE FOUND THAT WE HAVE A MUCH BROADER REACH WILL UTILIZE WHAT PEOPLE TYPICALLY UTILIZE DAILY, AND THAT'S GONNA BE SOCIAL MEDIA.
AND SO WE PLAN TO USE FACEBOOK, INSTAGRAM X, FORMERLY KNOWN AS TWITTER, YOUTUBE, IN ADDITION TO LINKEDIN.
IN ADDITION TO UTILIZING SOCIAL MEDIA, WE'LL ALSO ADVERTISE ON OUR CITY WEBPAGE.
THAT INCLUDES THE CITY NEWS, THE BMS FINANCIAL TRANSPARENCY WEBSITE, IN ADDITION TO THE BMS COMMUNITY DEVELOPMENT WEBSITE.
SO FAR, FOR OUR COORDINATION EFFORTS, UH, WE'RE GOING TO BE PARTNERING WITH MULTIPLE CITY DEPARTMENTS TO COORDINATE, UM, THE EFFICIENT DISTRIBUTION OF OUR E FLYERS.
AND SO IF YOU NOTICE, WE HAVE ALL THE DEPARTMENTS LISTED, AND THAT'S GONNA INCLUDE LOCATIONS THAT RANGE FROM RECREATION CENTERS TO, UM, ON FOOT DELIVERABLES IN ADDITION TO UTILIZING THOSE HOA LIST SERVES.
AND SO, AS ALWAYS, YOU DO HAVE THOSE PARTICULAR, UM, COMMUNITIES THAT ARE ESSENTIALLY HARD TO REACH.
AND SO WE DO LIKE TO MAKE SURE THAT WE DISTRIBUTE THAT INFORMATION TO THOSE MINORITY AND NON-ENGLISH SPEAKING COMMUNITIES.
AND SO IN ORDER TO DO THAT, WE CONNECT WITH, UM, DIFFERENT PARTNERS.
SO FOR OUR IMMIGRANT COMMUNITIES, WE CONNECT WITH CATHOLIC CHARITIES OF D OF DALLAS REFUGEE SERVICES NEED MOSAIC AND E-S-L-E-S-L-L AT PUBLIC LIBRARIES, WHICH IS ESSENTIALLY, UM, ENGLISH FOR SPEAKERS OF OTHER LANGUAGE PROGRAMS THAT TAKE PLACE AT OUR DALLAS LIBRARIES FOR OUR AMER SPEAKING COMMUNITY.
WE CONNECT WITH THE SOCCER LEAGUE, SMALL BUSINESS OWNERS, CHURCH LEADERS, AND WE ALSO CENTRALIZE A PORTION OF OUR EFFORTS TO THOSE SPECIFIC AREAS IN WHICH THOSE COMMUNITIES RESIDE.
AND GOING BACK TO THE BEGINNING, UM, I DID SPEAK ON THOSE UNDERREPRESENTED, UH, ZIP CODES.
AND SO THIS JUST OUTLINES THE AREAS THAT WE'RE GOING TO BE CENTRALIZING OUR ON INPUT EFFORTS.
AND OUR GOAL THIS YEAR IS TO, UM, INCREASE THE PARTICIPATION IN THESE PARTICULAR ZIP CODES BY 10%.
AND SO, JUST AS I STATED, WE'LL, WE WILL BE ON FOOT VISITING THOSE LOCAL BUSINESSES IN THESE ZIP CODES JUST TO ENSURE THAT WE'RE ADEQUATELY PROVIDING THE INFORMATION TO, UM, THE PUBLIC AND MEETING THEM EXACTLY WHERE THEY ARE.
UM, WE'LL PRESENT THE FISCAL YEAR 20 26, 20 27 CONSOLIDATED PLAN BUDGET TO OUR STAKEHOLDERS DURING SCHEDULED MEETINGS FOR REVIEWING FEEDBACK.
AND SO WE'LL BE PRESENTING TO HOUSING FORWARD AND OTHER MEMBERS OF OUR LOCAL CONTINUUM OF CARE.
AND THAT'LL BE, UH, FOCUSED ON OUR ESG BUDGET.
IN ADDITION TO, UM, THE RYAN WHITE PLANNING COUNCIL, WHICH FOCUSES ON OUR HOPWA BUDGET.
MOVING ON TO OUR PUBLIC MEETINGS.
AND SO WE'RE GOING TO PROACTIVELY DISSEMINATE, UM, THE INFORMATION REGARDING THE TIMING AND FORMAT OF OUR MEETINGS, AND WE'RE GONNA DISSEMINATE THAT INFORMATION, UH, VIA SOCIAL MEDIA, THE DIFFERENT WEBSITES LISTED EARLIER, CONDUCTING ROBOCALLS MOBILE TEXT ALERTS, OUR SERVICE FIRST NOW, UH, OUR COUNCIL NEWSLETTERS UTILIZING A VIDEO SCRIPT PUBLISHING ON YOUTUBE, CONDUCTING NEIGHBORHOOD OUTREACH AND POSTING ON EVENTBRITE AS WELL.
AND SO HERE IS OUR PROPOSED CITYWIDE, UM, SCHEDULE FOR OUR MEETINGS.
AND SO THE DATES ARE GONNA BE JANUARY 8TH, UM, OF 2026 AT 7:00 PM AND THAT IS GONNA BE OUR FIRST, UM, MEETING.
AND IT'S GONNA BE IN A HYBRID FORMAT.
UM, IT'S GONNA TAKE PLACE AT DALLAS CITY HALL.
THE SECOND MEETING IS JANUARY 12TH, 2026, AND IT'S GONNA BE IN PERSON AT THE MARCUS ANNEX RECREATION CENTER.
AND OUR GOAL IS TO EDUCATE, UM, AND INVITE OUR SENIORS TO PARTICIPATE AT THAT PARTICULAR MEETING AS IT OCCURS AT 10:00 AM OUR THIRD MEETING IS JANUARY 13TH, 2026, AND IT WILL BE OUR HOPWA FOCUS MEETING AT 12:00 PM AND IT WILL BE VIRTUAL.
OUR NEXT MEETING WILL BE JANUARY 13TH AS WELL AT 5:00 PM AND IT WILL BE IN THE VIRTUAL FORMAT.
THE NEXT MEETING WILL BE JANUARY 15TH, 2026,
[00:35:02]
AND IT WILL BE IN PERSON AT HARRY STONE RECREATION CENTER.AND OUR FOCUS FOR THAT PARTICULAR MEETING IS TO GET THE SUPPORT, UM, AND FEEDBACK FROM PARENTS WHO MAY HAVE CHILDREN THAT PARTICIPATED IN AFTER SCHOOL.
UM, AND THEN OUR LAST MEETING IS VIRTUAL, AND IT IS OUR TELEPHONE TOWN HALL THAT'LL BE TAKING PLACE ON JANUARY 22ND AT 6:00 PM NEXT SLIDE, PLEASE.
AND SO, GOING BACK TO OUR COLLABORATIONS, UM, WE'RE GONNA BE PARTNERING WITH OTHER CITY DEPARTMENTS AS STATED EARLIER, UM, AS WELL AS THEIR OUTREACH REPRESENTATIVES TO HELP US COORDINATE OUR EFFORTS AND TO DISSEMINATE OUR INFORMATION OR ASSIST US WITH DOING SO.
WE'RE GOING TO PROACTIVELY ENGAGE OUR CDC COMMISSIONERS BY INVITING 'EM TO OUR PUBLIC MEETINGS.
SO I'M USING THIS AS MY OPPORTUNITY RIGHT NOW.
I WANT YOU GUYS TO JOIN US AND CHAMPION ALL OF OUR EFFORTS TOGETHER.
AND THEN NEXT WE'RE GONNA BROADEN THE DEPARTMENT'S COMMUNICATION ENGAGEMENT STRATEGIES AND DESIGNATED HIGH IMPACT ZIP CODES.
SO AGAIN, THOSE 22 ZIP CODES WE'RE GONNA CENTRALIZE OUR EFFORTS, UM, AND WE'RE GONNA IDENTIFY PARTNERS IN THOSE PARTICULAR AREAS.
FOR OUR OUTCOMES AND PERFORMANCE, UM, WE'RE GONNA EFFECTIVELY MANAGE FEEDBACK BY UTILIZING AGAIN, THOSE MICROSOFT FORMS TO CAPTURE OUR SURVEY RESPONSES, UM, AS WELL AS PUBLIC SPEAKER REGISTRATIONS.
WE'RE GONNA STREAMLINE THAT DATA COLLECTION ANALYSIS TO ENHANCE ENGAGEMENT AND GUIDE OUR ACTIONABLE OUTCOMES.
IN ADDITION TO THAT, WE AGAIN PLAN TO DRIVE A 10% INCREASE IN PARTICIPATION FOR THE ANNUAL COMMUNITY ENGAGEMENT SURVEY BY EMPLOYING PROACTIVE OUTREACH, TARGETED ENGAGEMENT STRATEGIES AND MULTIPLE PARTICIPATION CHANNELS TO ENSURE INPUT FROM A DIVERSE RANGE OF RESIDENTS.
SO DON'T BE ALARMED IF YOU FIND THAT YOUR FAMILY MEMBERS ARE SAYING, HEY, THOSE CRAZY BUDGET PEOPLE CAME UP TO YOU, LIKE, HEY, CAN YOU TAKE THIS SURVEY BECAUSE THAT IS EXACTLY WHAT WE ARE DOING WHILE WE'RE OUT IN PUBLIC.
AND WE'VE NOW COME TO, UM, THE TIME FOR COMMENTS OR QUESTIONS.
DO I HAVE ANY QUESTIONS? COMMISSIONS, DO YOU HAVE ANY QUESTIONS? THANK YOU FOR THAT WONDERFUL PRESENTATION.
YOU CHAIRMAN AND CHANA, I DID HAVE A FEW MORE COMMENTS ON THIS FLYER.
UM, IT LOOKED LIKE, UM, DID JEANETTE WHEDON JUST RAISE HER HAND OR WAS THAT SOMEONE ELSE ON THE SCREEN? OH, SO SORRY.
I SEE THAT IT WAS, UH, NOT A HAND RAISE.
UH, WE WOULD WELCOME, UM, WE WOULD WELCOME YOUR COMMENTS.
SORRY, DOING A LITTLE BIT MORE WORDSMITHING AND AGAIN, JUST THROWING IT OUT FOR CONVERSATION, I DON'T FEEL STRONGLY, BUT JUST WHEN I LOOK BACK AT THE FLYER, THE FIRST, UH, FIRST OF ALL, UM, CITYWIDE COMMUNITY ENGAGEMENT MEETINGS, IS THAT FOR THE US DEPARTMENT OF HAVING URBAN DEVELOPMENT GROUND FUNDS OR ON THE US DEPARTMENT? LET'S JUST THINK ABOUT THAT FOR A SECOND.
I JUST WANTED TO ASK YOU TO PULL UP THE SLIDE.
AND I JUST WANTED EVERYONE WHO IS ONLINE OR WHO IS PRESENT IN THE MEETING TO PULL FROM YOUR PACKET OR FROM YOUR PREVIOUSLY DISTRIBUTED MATERIALS, THE ATTACHED FLYER THAT YOU SEE, UM, ON THE SCREEN.
SO CHAIRMANS, I'LL DEFER TO YOU IF IT'S FOR THE US DEPARTMENT FUNDS OR ON THE US DEPARTMENT FUNDS CITYWIDE COMMUNITY ENGAGEMENT MEETINGS ON OR FOUR? I'M FINE WITH FOUR.
AND THEN I KIND OF FEEL LIKE WE MAYBE NEED AN ARTICLE BEFORE THE DEVELOPMENT.
SO JOIN US TO LEARN MORE ABOUT THE DEVELOPMENT OF THE, THE DEVELOPMENT.
SHAVA, DID YOU GET THAT ONE? AND I CAN USE TOO, YOU, OKAY.
UM, THEN MY NEXT THING IS, I'M GONNA MUTE.
THE SENTENCE THAT STARTS, PLEASE SHARE YOUR THOUGHTS.
I'M WONDERING IF IT'S A LITTLE BIT CONFUSING ABOUT ATTENDING VERSUS PARTICIPATING.
SO I THINK INSTEAD OF PLEASE SHARE YOUR THOUGHTS, I THINK YOU CAN SAY, YOU CAN SHARE YOUR THOUGHTS.
UM, SO WE DON'T WANT THEM NOT TO COME TO THE MEETING AND JUST DO IT, BUT IT'S JUST GIVING THEM AN OPTION.
I THINK THAT IS AN EXCELLENT SUGGESTION.
THEN LOOKING UNDER THE QUESTIONS AND THE CURRENT FUNDING SUPPORTS, JUST TO KEEP THEM CONSISTENT.
AND AGAIN, I DON'T FEEL STRONGLY, BUT THE SECOND QUESTION, HOME BUYERS DOWN PAYMENT AS AS ASSISTANCE.
I WOULD REFRAME IT AS WHAT PROGRAMS CAN HELP YOU BUY YOUR FIRST HOME JUST TO KEEP SOME CONSISTENCY.
AND LIKEWISE, THE HOUSING AND SUPPORT FOR PERSONS WITH HIV AIDS.
HOW CAN WE CREATE A MORE INCLUSIVE AND SUPPORTIVE COMMUNITY? AGAIN, JUST KEEPING THEM CONSISTENT.
I THINK THOSE ARE EXCELLENT SUGGESTIONS
[00:40:02]
AND I CAN ALSO JUST GIVE THEM TO YOU AS MOCK UP HERE IF THAT'S HELPFUL.I WOULD REALLY APPRECIATE THAT.
AND I'M SORRY, I KNOW WE'VE LOOKED AT THIS BEFORE.
AND AGAIN, UM, THIS WA THIS IS, UM, THE FINAL THAT, UH, WE DECIDED AFTER THESE MEETINGS, UM, GIVEN, UM, THE ADDITIONAL TIME THE GRAPHICS DEPARTMENT NEEDED THAT IT WOULD BE BEST TO SEND IT TO THE ENTIRE COMMISSION.
SO THIS IS IN FACT WHAT WE SHOULD BE DOING TONIGHT IS LOOKING AT THIS CLOSELY AND MAKING THESE KINDS OF CHANGES SO THAT IT EFFECTIVELY COMMUNICATES TO ALL OF OUR AUDIENCES AS WE MOVE TOWARD THESE MEETINGS.
ARE THERE ANY OTHER SUGGESTIONS? OKAY.
SO WITH THAT, UM, WE DO HAVE A FEW MOTION ITEMS. UM, IT WOULD BE, UM, PREFERABLE FOR MY VOICE IF WE COULD, UM, I COULD RECITE THESE FIVE ACTION ITEMS THAT YOU'LL SEE ON YOUR AGENDA FOR A VOTE AND WE VOTE ON THEM AS A PACKAGE.
BUT BEFORE I'M, UM, ASK, I MAKE A MOTION, I'M GOING TO ASK THE COMMISSION, ARE THERE ANY OBJECTIONS TO VOTING ON THE PLAN, THE FLYER, THE MEETING SCHEDULE IN, UM, AS A PACKAGE? OR DO WE NEED TO VOTE ON IT INDIVIDUALLY? GENERALS, THE ATTORNEY HAS SAID THAT'S FINE TO DO.
IF YOU WOULD JUST NOTE THAT, UM, THE FLYER IS ACCEPTED AS AMENDED.
OKAY, THEN, UM, THEN I AM GOING TO MAKE A MOTION THAT I ASK FOR, UM, APPROVAL OF THE COMMISSION FOR THE FOLLOWING FIVE ITEMS. ONE, UM, APPROVAL OF THE FISCAL YEAR 26 27 CITYWIDE, UM, COMMUNITY ENGAGEMENT AND OUTREACH COMMUNICATIONS PLAN.
THREE, THE NEIGHBORHOOD PUBLIC MEETING SCHEDULE FOUR, THE ENGAGEMENT EFFORTS DESIGNED TO PROMOTE BROAD COMMUNITY AWARENESS, INCLUSIVE PARTICIPATION AND MEANINGFUL FEEDBACK FROM RESIDENTS AND STAKEHOLDERS.
AND FIVE, THE MEETINGS FLYER AS AMENDED.
UM, DO I HEAR A SECOND? I SECOND THE MOTION.
UM, IF YOU WILL, RECORD TO IN FACT SAID THAT I WOULD APPRECIATE THAT.
AND THEN, UH, HAVING A FIRST AND A HAVING A MOTION AND A SECOND.
IS THERE ANY DISCUSSION? HEARING NONE? UM, I ASK FOR A VOTE.
UM, ALL IN FAVOR, UH, PLEASE SAY AYE.
THANK YOU FOR YOUR HARD WORK AND THANK YOU STAFF.
I THINK IT ALL LOOKS WONDERFUL.
REALLY APPRECIATE ALL THE THOUGHTFULNESS THAT WENT BEHIND IT.
I'LL JUST MOVE INTO MY CHAIRS REPORT AND, UM, ENCOURAGE EVERYONE TO COME BACK TO CITY HALL AND JOIN US HERE.
IT'S NICE TO SEE THOSE OF YOU WHO ARE HERE AND I APPRECIATE THAT.
AND OTHERWISE, THANKS FOR JOINING US.
UM, ALSO WANNA THANK COMMISSIONER LEWIS WHO HAS STEPPED UP TO VICE CHAIR OF PUBLIC IMPROVEMENTS COMMITTEE OFFICIALLY, SO WE ARE GRATEFUL FOR THAT.
UM, AND COMMISSIONERS, IF YOU HAVE NOT SIGNED UP FOR COMMITTEES, PLEASE DO SO.
JUST LET ME KNOW WHAT YOU'RE INTERESTED IN AND I'M HAPPY TO MEET WITH YOU AND TALK ABOUT THAT, IF THAT'S HELPFUL.
WITH THIS, WE DO NEED TO SET SOME MEETINGS.
UM, THE FINANCE COMMITTEE NEEDS TO MEET BOTH IN NOVEMBER AND DECEMBER.
AND WITH OUR NEWLY GAINED KNOWLEDGE ON, UM, OUR MEETING SCHEDULING.
UM, IT LOOKS LIKE THE WEEK OF NOVEMBER 17TH IS REALLY THE ONLY TIME BETWEEN THANKSGIVING AND I DON'T THINK A FRIDAY AT FIVE IS GOING TO GET A LOT OF, UH, INTEREST.
SO, UM, CHAIR DAVIS, CAN YOU TELL US, UM, SOME PO POTENTIAL DATES TO MEET ON THE, ON THAT, THAT WEEK OF THE NOVEMBER 17TH? UM, WE ALSO NEED TO MEET IN PUBLIC IMPROVEMENTS IN NOVEMBER, SO I DON'T KNOW IF YOU WANNA DO THOSE CONCURRENTLY.
UH, CHAIR, UH, THE WEEK OF, UH, NOVEMBER 16TH, 17TH AT WILL, UH, ANY THOUGHTS ON, UH, MONDAY THE 17TH OR TUESDAY THE 18TH?
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IT WAS WORK FOR ME FOR, FOR THE FINANCE COMMITTEE, COMMISSIONERS MILLS, BLACK AND BAER ON THAT ONE.AND ON PUBLIC IMPROVEMENTS, IT'S ZEKI LEWIS AND BACK AS WELL.
WHAT WERE THE DATE OPTIONS AGAIN, PLEASE? I'M SORRY? THE DATES THAT YOU GET MONDAY THE 17TH OR TUESDAY THE 18TH.
I AM AVAILABLE FOR BOTH THOSE AFTERNOONS.
SO I WOULD, I WOULD LIKE TO MONDAY, I, I'M NOT AVAILABLE THAT MY
THE TUESDAY WORK FOR YOU? TUESDAY WOULD WORK, YES.
WHAT'S THE PROPOSED TIME? THAT'S TUESDAY.
THAT'S SPECIFICALLY FOR THE, UH, PUBLIC IMPROVEMENT, RIGHT? FOR ME, YES.
YOU SAY THE 18TH AND WE'RE THINKING, YEAH, THE 18TH CHAIR.
DAVIS, WHAT TIME IS BEST FOR YOU? SO WHAT ABOUT, WHAT ABOUT 5 36? IS THAT WHAT 5 36? 5 31 5 30 WORKS? YES.
AND IS IT POSSIBLE THAT WE COULD GET BOTH THOSE MEETINGS IN SAME DAY? UH, BACK TO BACK.
WHICH ONE? SO WOULD IT WORK WITH YOU ALL TO DO PUBLIC IMPROVEMENTS AT FIVE 30 AND FINANCE AT SIX IN CASE IT NEEDS A LITTLE MORE SIX 30 JUST IN CASE WE HAVE MORE PATIENTS? 6 30, 5 30 AND SIX 30.
SO, SO THEN IT DOESN'T MATTER WHICH, SO DOES IT MAKE A DIFFERENCE TO ANYONE ON THE COMMITTEES? WOULD YOU PREFER FIVE 30 OR SIX 30 IF YOU'RE NOT ON BOTH COMMITTEES? 5 31.
SO WHY DON'T WE DO, UM, PUBLIC IMPROVEMENTS AT FIVE 30 AND FIVE ONE AT SIX 30.
MR. DAVIS IS CHAIRING VIRTUAL MEETINGS, RIGHT?
AND, AND WHERE WOULD THESE MEETINGS BE? HERE IN THIS, IN THIS ROOM.
ROOM OR VIRTUALLY OR BOTH OF US? THEY WILL TAKE PLACE IN THIS ROOM, BUT YOU HAVE THE OPTION OF, UM, IF YOU'RE NOT CHAIRING THE COMMITTEE, YOU CAN LOG IN VIRTUALLY.
ALSO CHAIR BLACK AND, AND VICTOR, PLEASE MAKE NOTE THAT COMMISSIONER BLACK HAS JOINED US FOR THE MINUTES.
YOU ALSO HAVE THE ECONOMIC DEVELOPMENT HOUSING AND HOME PROGRAMS COMMITTEE AND THAT COMMITTEE NEEDS TO MEET IN DECEMBER.
SO IF WE CAN GO AHEAD AND SET THAT DATE, THAT MIGHT BE HELPFUL TOO.
IS THERE A TIME THAT WORKS FOR YOU? SO OUR MEETING WOULD BE, UH, FOR CDC ON THE FOURTH, IS THAT CORRECT? THAT IS CORRECT.
COULD WE DO THE, AS SOON, THE FOLLOWING THURSDAY, UM, THE 11TH OR WEDNESDAY THE 10TH 10.
WE TYPICALLY DO IT AT 6:00 PM WEDNESDAYS ARE TYPICALLY A LITTLE TOUGH FOR STAFF.
YEAH, WE IS WEDNESDAY CITY COUNCIL MEETINGS.
UM, I LIKE THE 11TH A LOT BETTER.
AND WHAT TIME WORKS BEST FOR YOU? WE TYPICALLY DO 6:00 PM UM, BUT I'M OPEN TO MOVE THAT AROUND.
I KNOW THAT'S A BUSY MONTH FOR EVERYONE.
WE COULD DO FIVE 30 AND THAT WAY STAFF DOESN'T HAVE TO STAY AS LATE.
OTHERWISE, IF SIX IS BETTER FOR YOU, WE CAN JUST, THAT'S AGREEABLE.
BARTOS, DO YOU HAVE ANYTHING TO ADD IN YOUR VICE CHAIR REPORT? NO.
JUST TO ENCOURAGE EVERYONE TO SUBMIT THEIR FINANCIAL DISCLOSURE REPORTS AND NOT WAIT LAST MINUTE, LIKE YOURSELF.
[00:50:01]
AND IF YOU HAVEN'T COMPLETED YOUR STEPS FOR RE REAPPOINTMENT, UM, PLEASE ALSO DO SO.LIKE ME, I DID MINE IN EARLIER THIS WEEK AFTER OUR MEETING, SO I'M VERY HAPPY TO HAVE ONE THING OFF THE MENTAL.
WE MAY WANT TO SET THE MEETING TO THE FINANCE COMMITTEE FOR DECEMBER.
WHILE WE'RE HERE THAT MEETING CHAIR DAVIS JUSTICE, JUST REMIND US, GO AHEAD AND SET YOUR MEETING FOR DECEMBER AS WELL, IF YOU CAN.
AND IT'S OPEN EXCEPT FOR DECEMBER 11TH IS A PARTICULAR WEEK IN MIND.
UM, PERHAPS, UM, I WOULD JUST CAUTION GETTING TOO CLOSE TO THE HOLIDAYS AND WHEN WE'RE GONNA LOSE A QUORUM.
WHAT ABOUT THE WEEK OF, UH, DECEMBER 7TH? UH, EIGHT BY NINE.
COMMISSIONER DAVIS, DID YOU HAVE A DATE? UH, I'M UNAVAILABLE THAT MONDAY.
I HAVE A MEETING BEGINNING AT FIVE 30 THAT RUNS UNTIL THE COWS COME HOME.
WHAT ABOUT THE NINTH? YES, I'M AVAILABLE.
IS THIS TRY DECEMBER 9TH? SAME TIMEFRAME.
BUT IF YOU COULD SEND OUT THE DATES TO EVERYONE, THAT WOULD BE VERY HELPFUL.
THAT WAS FINANCE FOR DECEMBER.
AND SPEAKING OF FINANCE, I DO NEED TO GET A MOTION.
WE SPOKE LAST MEETING ABOUT RENAMING THE FINANCIAL MONITORING AND PERFORMANCE STANDARDS COMMITTEE TO THE FINANCE COMMITTEE TO BE PARALLEL WITH THE CITY COUNCIL'S CHANGE IN COMMITTEES.
SO, UM, WOULD LIKE TO ENTERTAIN A MOTION TO CHANGE THE NAME OF OUR COMMITTEE FROM FINANCIAL MONITORING PERFORMANCE STANDARDS TO FINANCE COMMITTEE.
DO WE HAVE A SECOND? I'LL SECOND.
UM, ANY OPPOSED? MOTION CARRIES.
AND VIC, I'M SURE YOU'RE ALREADY ON TOP OF THIS, BUT WILL YOU ALSO PLEASE MAKE SURE THAT THE MINUTES REFLECT THAT COMMISSIONER ZEKI AND BAN HAVE JOINED US AS WELL FOR THE MEETING? YES.
DO WE HAVE ANY PUBLIC SPEAKERS WHO HAVE JOINED US AT THIS POINT IN OUR MEETING? NO, THERE ARE NO PUBLIC SPEAKERS ONLINE.
I'D LIKE TO OPEN IT UP IF ANYONE HAS ANY ANNOUNCEMENTS TO SHARE.
UM, JUST A BRIEF WORD OF THANKS.
UM, CITY STAFF, MS. TONY, UM, CHAN, UM, AND EVERYBODY WITHIN THIS DEPARTMENT YEAR IN YEAR OUT DOES AN EXTRAORDINARY JOB IN PULLING TOGETHER THESE NEIGHBORHOOD PUBLIC MEETINGS.
UM, OUR CITY AND THE GEOGRAPHIC AREA THAT THESE GRANTS SERVE IS PRETTY MUCH THE GOLD STANDARD ON, UM, REACHING OUT TO OUR COMMUNITY TO, UH, GET FEEDBACK AND PROMOTE, UM, ALL THE GREAT WORK THAT THESE GRANTS DO.
SO I, FOR, ESPECIALLY FOR OUR NEWEST COMMISSIONERS, I JUST WANTED TO TAKE A MOMENT TO LET YOU ALL KNOW THAT UM, OTHER COMMUNITIES TRULY LOOK UP TO US AS, UM, HOW UH, THESE NEIGHBORHOOD PUBLIC MEETINGS, UM, ARE DONE.
SO, UM, AGAIN, KUDOS TO EVERYBODY IN THE DEPARTMENT WHO, UH, WORKED ON THIS COMING YEARS NEIGHBORHOOD PUBLIC MEETINGS.
ANY OTHER ANNOUNCEMENTS THEN I'D LIKE TO ENTERTAIN A MOTION TO ADJOURN.
ANY OPPOSED? THEN I'D LIKE TO ADJOURN OUR COMMUNITY DEVELOPMENT COMMISSION MONTHLY MEETING OF NOVEMBER 6TH AT 6:57 PM THANK YOU ALL VERY MUCH FOR YOUR PARTICIPATION AND FOR JOINING US THIS EVENING AND HOPE YOU HAVE A GOOD NIGHT.