[Special Called Finance Committee on April 21, 2026.]
[00:00:04]
IT IS APRIL 21ST, 2026 AT 2:15 PM UM, WE, I'M CALLING THIS MEETING OF THE SPECIAL CALLED, UH, COMMITTEE ON FINANCE TO ORDER.
AND AT THIS TIME WE ARE GOING INTO RECESS.
IT IS NOW TWO FIFTY SIX AND I'M GONNA CALL THE, THIS MEETING BACK TO ORDER.
HERE'S WHAT WE'RE GONNA DO, COLLEAGUES.
WE'LL, WE WILL, UM, GO THROUGH THE MEMOS FIRST.
UH, UH, LET'S SEE D THROUGH Q AND I'LL JUST ASK YOU IF YOU HAVE QUESTIONS OR NOT.
IF YOU DO NOT HAVE QUESTIONS, UM, WE'RE GONNA RELEASE THOSE STAFF MEMBERS.
IF YOU DO, WE'RE GONNA HOLD THEM TILL THE VERY END.
THEN WE'LL GO BACK, WE'LL DO THE MINUTES.
WE'LL DO BRIEFING MEMO C NUMBER C, LETTER C, AND THEN WE'LL DO BRIEFINGS A AND B.
AND THEN WE'LL GO BACK TO THE MEMOS THAT WE PULLED.
SO, WITH THAT BEING SAID, WE'RE GONNA START WITH D.
DOES ANYONE HAVE QUESTIONS ABOUT D? THAT'S THE MONTHLY BUDGET ACCOUNTABILITY REPORT.
C, YOU WHAT? C, C, C WE'RE GONNA DO AS A BRIEFING.
SO D IS, THERE'S NO QUESTIONS.
ANYBODY WHO'S HERE JUST FOR THAT IS RELEASED.
ITEM E, THIS IS THE ARPA, UH, MONTHLY FINANCIAL STATUS REPORT.
THIS IS SOMETHING WE GET EVERY MONTH.
UM, DEPUTY MAYOR,
ITEM F IS THE CDBG SPENDING REPORT FOR THE PERIOD ENDING MARCH 31ST.
I HAVE QUESTIONS ABOUT G SO WE'LL KEEP THAT ONE ON THERE.
UH, ITEM H IS THE PAR, UH, MONTHLY PROCUREMENT ACCOUNTABILITY REPORT.
OKAY, WE'RE GONNA HOLD ITEM G OR ITEM, SORRY.
ITEM I IS YOUR 20 24, 25 BUDGET VERSUS ACTUAL END OF YOUR REPORT.
I THINK THEY'RE GONNA BE HERE ANYWAY, BUT I'M JUST, ANYBODY ON I? NO.
UM, THE STATUS ITEM J IS THE STATUS UPDATE ON THE ATMOS RATE FILING.
UM, THIS IS, STAFF IS GOING TO BE BRIEFING THEIR FINDINGS FOR ANY PROPOSED SETTLEMENTS.
IT'S GONNA COME BACK IN MAY, SO, UH, WE'LL HAVE THIS ITEM BACK IN MAY, IF YOU GUYS WANT TO GET A LITTLE MORE UP TO SPEED ON THAT.
OTHERWISE, I'M GONNA LET ITEM J GO.
ITEM K, WE WILL HOLD, 'CAUSE IT'S AN UPDATE ON THE CITY AUDITOR SEARCH.
SO WE'LL HEAR THAT AT THE END.
ITEM L IS THE IT SERVICES SYSTEMS AND BENCHMARKING ANYBODY ON ITEM L? OKAY.
ITEM M AS IN MIKE IS AN AGENDA ITEM ON DALWORTH RESTORATION DISASTER RECOVERY.
WE'RE HOLDING ITEM M, ITEM N IS IN NOVEMBER.
IT IS, UH, KIMLEY HORN, UM, FOR THE NEW SOUTHEAST SERVICE CENTER VEHICLE MAINTENANCE FACILITY.
ITEM O IS CONTINGENCY FEE CONTRACT FOR BOND COUNSEL.
SEEING NONE ON THAT ITEM O IS RELEASED.
I HAVE QUESTIONS ON ITEM P, AS IN, UH, PETER, SO WE'RE GONNA HOLD THAT.
AND ITEM Q IS THE, UH, WHAT IS ITEM Q? IT'S A LAND LANDFILL PRICING THING.
ANYBODY HAVE QUESTIONS ON ITEM Q? I'M SEEING NONE.
SO WITH THAT BEING SAID, THE ITEMS THAT ARE GONNA STAY ON THE AGENDA FOR THE BRIEFING MEMOS ARE C, G, H, K, L, M, N, AND P.
EVERYTHING ELSE WE ARE, WE ARE DONE WITH.
UH, DID I SAY J? DID YOU SAY J? NO.
SO WITH THAT BEING SAID, WE NOW HAVE THE MINUTES.
UH, WE HAVE, UH, DO I HAVE A MOTION FOR APPROVAL OF THE MARCH 24TH, 2026 MINUTES? MOTION FOR SENATE? THAT'S A MOTION.
ALL THOSE IN FAVOR? MOTION CARRIES.
NEXT, WE ARE GOING TO, AS PROMISED, MOVING DOWN TO BRIEFING MEMO
[00:05:01]
C.THIS IS THE, UH, OFFICE OF THE CITY AUDITOR MONTHLY AUDIT REPORT, INTERNAL AUDITS ON, UM, 3 1 1 AND, UH, CULTURAL PROGRAMS. I WOULD JUST ASK OUR AUDITOR TO COME ON UP, UH, FOR QUESTIONS.
THIS IS NOT A PRESENTATION, COLLEAGUES, THIS IS JUST FOR QUESTIONS ON THE AUDITS.
AND, UH, WE ALSO HAVE OUR FOLKS FROM OUR ARTS COMMUNITY HERE.
UH, THANK YOU FOR BEING HERE TODAY.
AND I BELIEVE WE HAVE STAFF FROM THE DEPARTMENT AS WELL, IF THERE'S QUESTIONS.
UM, SO AT THIS POINT, I WILL OPEN IT UP TO COLLEAGUES.
SO THIS IS ABOUT THE 3 1 1 AUDIT, AND, UM, I MEAN, WE KNOW THAT IS REALLY OUR FRONT DOOR, UH, WITH OUR RESIDENTS.
AND SO I HAD A COUPLE OF QUESTIONS AND LET ME KNOW IF THIS FALLS OUTSIDE THE AUDIT SCOPE, BUT IT'S REALLY ABOUT SOME THINGS THAT YOU, UH, FOUND THAT I THINK WE KNOW THE WAY THAT THINGS ARE CLOSED OUT AND SOME SHIFTING.
YOU KNOW, SOMEONE MAY CALL IN AND IT COMES, IT'S ASSIGNED TO ONE DEPARTMENT, AND THEN IT GETS CLOSED AND SHIFTED TO ANOTHER DEPARTMENT.
AND YOU'RE SAYING YOU'RE FINDING SOME KIND OF BALLS DROPPED THERE.
AND IT LOOKS LIKE THERE WAS ACKNOWLEDGEMENT OF THAT, BUT I'M, I'M STILL TRYING TO UNDERSTAND THE PLAN FOR THAT.
I MEAN, I, AND MAYBE THIS IS REALLY WHERE WE NEED TO TALK WITH THOSE MORE RESPONSIBLE FOR 3 1 1, BUT OUT OF WHAT YOU LEARNED ABOUT THE GAPS, HOW DEEP DID THE RECOMMENDATIONS GO AS FAR AS WAYS TO FIX THIS REALLY IMPORTANT HANDOFF? SORRY.
INTERIM CITY AUDITOR, MONICA SPARKS THE RECOMMENDATIONS REGARDING THE CUSTOMER SERVICE COMPONENT, ESPECIALLY WHEN THE SERVICE REQUESTS ARE CLOSED OUT AND MOVED TO A DIFFERENT DEPARTMENT.
CAN YOU PULL THAT UP A LITTLE CLOSER? LIKE THE WHOLE MIC? YEAH, YEAH.
UM, SO THE RECOMMENDATIONS WERE FOCUSED ON MAKING SURE THE CUSTOMERS GET VISIBILITY INTO WHY A TICKET IS CLOSED AND COMMUNICATED CLEARLY TO THEM WHY SOMETHING IS CLOSED AND MOVED TO A DIFFERENT DEPARTMENT.
NOW, EACH DEPARTMENT DOES HAVE THEIR OWN SYSTEM ON HOW THEY CLOSE OUT THE TICKETS AND HOW THEY MOVE FORWARD IN THEIR WORKFLOW.
SO THAT DOES CAUSE A PROBLEM AS FAR AS COMMUNICATING BACK TO THE CUSTOMER, UM, WE HAVE TALKED TO THEM ABOUT TRYING TO CONSOLIDATE THE SYSTEMS ACROSS SALESFORCE AND THEIR INDIVIDUAL DATABASES THAT THEY USE TO MANAGE IT.
EACH ONE HAD THEIR OWN REASONS FOR WHY IT CURRENTLY DOESN'T WORK EFFICIENTLY AS TO WHAT MANAGEMENT IS TRYING TO DO TO MINIMIZE THOSE GAPS.
WE HAVE NOTHING MORE THAN WHAT WE HAVE IN THE RECOMMENDATION, WHICH IS THAT THEY'RE GOING TO WORK ON IT.
WELL, I'M GONNA ASK FOR THE POLITICAL WILL AMONGST COLLEAGUES, BECAUSE FIVE YEARS IN HERE, ONE OF MY CHIEF ISSUES COMING IN THAT YOU LEARN SO QUICKLY IS THAT TICKETS ARE CLOSED.
AND IT DOESN'T NECESSARILY MEAN THE JOB'S DONE AND IT'S NOT BEING INTENDED TO.
IT OFTENTIMES MEANS WE'VE EVALUATED IT OR CITY STAFF HAS EVALUATED IT, AND NOW THE WORK IS BEGINNING.
BUT WHEN IT JUST SAYS CLOSED AND SOMEONE STILL SEES THAT POTHOLE OR STILL SEES THAT PILE OF TRASH OR STILL SEES HIGH WEEDS, IT IS LIKE WE JUST REACH THROUGH AND SLAP THEM ACROSS THE FACE.
AND IT'S SO FRUSTRATING, AND I EXPERIENCE IT DAY AFTER DAY AND WEEK AFTER WEEK, AND I THINK WE'RE JUST GONNA HAVE TO LOCK ARMS AND SAY, AND, AND LOOK TO YOU TOO, THAT WHEN THE, THE MILESTONE COMES UP FOR WHAT WAS DONE, HOW WAS IT DONE, UM, THAT WE ALL HAVE TO REALLY OWN THAT.
AND SOMEWHERE, IF THE CITY MANAGER IS IN THE BUILDING, I HOPE SHE IS LISTENING, BUT IT'S JUST TIME.
I MEAN, WHETHER THIS IS THE, THE PHRASING THAT'S USED, UM, WE'VE, WE'VE JUST GOT TO ADDRESS THIS.
I MEAN, I'M GETTING HEAD NODS HERE.
I MEAN, THERE'S NOTHING WORSE THAN A FRUSTRATED PERSON CALLING AND JUST GETTING EXPONENTIALLY MORE FRUSTRATED BECAUSE OF THE JUST INAPPROPRIATE AND UNPROFESSIONAL WAY THAT WE'RE COMMUNICATING WITH THEM.
SO I THINK WE NEED TO FIX THAT.
UM, ON ANOTHER QUESTION I HAD IS THAT SOME EVALUATIONS ARE DONE IN A TWO YEAR PERIOD AND OTHERS ARE DONE IN A FIVE YEAR PERIOD.
BUT WHEN I LOOK AT THINGS LIKE, UM, WHAT I THINK IS A GREAT MOVE ON PUTTING AI CAMERAS ON OUR BULK TRASH TRUCKS SO THAT THEY CAN RECORD UP TO 180 DIFFERENT CODE VIOLATIONS AND THAT SORT OF THING, IT MAKES ME WONDER IF FIVE YEARS THE WAY TECHNOLOGY MOVES, IF THAT'S TOO BIG OF A GAP NOW, AND WE NEED TO MODIFY HOW OFTEN WE'RE LOOKING AT SOME OF THESE, UH, CATEGORIES THAT PEOPLE CAN CALL IN ON, AND HOW WE WATCH THE NUMBERS MAYBE FLUX UP OR DOWN BASED ON THE WAY THAT WE ARE EMPLOYING TECHNOLOGY.
UM, I DON'T KNOW IF YOU ALL GAVE ANY CONSIDERATION TO THAT
[00:10:01]
AS YOU LOOKED AT, AS YOU REALLY DUG INTO THIS.UM, I'M GONNA DEFER THIS TO DAN GINS, WHO WAS THE AUDIT MANAGER ON THE ENGAGEMENT AS TO WHETHER WE LOOKED AT THE USE OF AI IN BEING ABLE TO BE EFFICIENT.
UH, SO WHAT WE DID FOCUS ON WAS, UH, WAS THAT THERE WERE THESE TWO TIMEFRAMES THAT THEY, THEY REALLY ZERO IN EVERY TWO YEARS AND LOOK AT THE MOST FREQUENTLY HANDLED CALLS ON REQUEST TYPES.
AND OUR CONCERN WAS THAT THERE WASN'T AS MUCH THAT THERE MORE THAN 200 REQUEST TYPES THAT AREN'T LOOKED AT ON A MORE FREQUENT BASIS.
AND COULD THEY BE HANDLED MORE EFFICIENTLY? UH, WE DIDN'T HAVE A SPECIFIC RECOMMENDATION OR A CON, UH, THAT DIRECTLY ADDRESSES YOUR CONCERN.
WELL, I'M JUST ASKING THAT, YOU KNOW, YOU MAY WANT TO TAKE A LOOK AT, AS THE CITY BUDGET EVOLVES AND WE USE DIFFERENT METHODS TO, YOU KNOW, BE SMART ABOUT, UM, HAVING TECHNOLOGY DO SOME WORK THAT HUMANS COULD DO SO THAT THE HUMANS CAN HAVE MORE HIGH TOUCH INTERACTION WITH OUR RESIDENTS, UM, THAT YOU MIGHT LOOK AT THOSE TIMEFRAMES.
SO IT LOOKS LIKE I'VE BEEN NOMINATED TO MOVE ON TO THE NEXT ONE, WHICH IS ABOUT ARTS AND CULTURE
UM, SO I, I SEE THAT THERE ARE A COUPLE OF HIGH RISK AREAS, AND THIS IS, THIS IS A TOUGH ONE BECAUSE THERE ARE SOME ASPECTS OF TOURISM THAT, I MEAN, I'M ALWAYS AMAZED AT HOW MUCH DATA VISIT DALLAS HAS ABOUT PEOPLE FROM THE TIME THEY GET OFF OF AN AIRPLANE TO WHERE THEY GO AND JUST SO WE CAN MAKE SMART DECISIONS ABOUT OUR SPEND IN DIFFERENT AREAS.
BUT SOMETIMES IT'S A LITTLE BIT HARDER WHEN YOU GET TO ARTS AND CULTURE PROGRAMS. UM, BUT IT'S CALLED HIGH RISK, UM, ON HOW THE HOTEL OCCUPANCY TAX IS USED FOR CULTURAL PROGRAMMING.
AND IT LOOKS LIKE THE, UH, DIRECTOR IS, YOU KNOW, WILLING TO ADOPT WHAT YOU'VE, WHAT YOUR SUGGESTIONS ARE.
BUT I'M JUST WONDERING HOW, I MEAN, IT DOESN'T SEEM LIKE WE'VE GOT THAT IN ORDER, BUT I'M, MAYBE THIS IS A QUESTION FOR MS. PHILIPPE ON, UM, BEST PRACTICES.
I MEAN, WERE ANY, WAS ANYTHING IDENTIFIED OR DO YOU JUST PRETTY MUCH SAY, WHY DON'T YOU GO AND INVESTIGATE BEST PRACTICES OF OTHER CITIES ON HOW THEY'RE GETTING CLOSER TO ACCOUNTING FOR SOMETHING THAT'S KIND OF DIFFICULT TO ACCOUNT FOR? WELL, IN THE BACK, I'M SORRY, IN THE BACK OF THE REPORT, THERE WERE THREE PRIMARY GUIDANCES THAT THE CULTURE OFFICE AND CULTURAL AFFAIRS DOES USED AS BEST PRACTICES TO EVALUATE HOTEL OCCUPANCY TAX AND HOW IT CAN SHOW THAT THEY'RE ADDRESSING TOURISM AND WHETHER THEY'RE MEETING WHAT THE, UH, TEXAS GOVERNMENT CODE IS LOOKING FOR.
UM, OUR UNDERSTANDING IS THAT IS AS MUCH AS THEY HAVE BEFORE THEY CAN MOVE FORWARD ON THOSE BEST PRACTICES.
SO OUR RECOMMENDATION WAS, YOU KNOW, WE NEED TO GET A LITTLE BIT CLEARER ON HOW WE'RE GOING TO APPLY THESE BEST PRACTICES, UM, BECAUSE YOU CAN INTERPRET THEM IN MULTIPLE DIFFERENT WAYS, AND THAT'S THE PRIMARY PROBLEM IS THE UNDERSTANDING HOW DO YOU WANNA INTERPRET IT AND HOW DO YOU WANNA SHOW THAT THE OCCUPANCY TAX IS BEING USED CORRECTLY TO MEET THE GOALS THAT IT WAS INTENDED TO MEET.
UM, AND THAT'S WHY WE RECOMMENDED A LOT OF SUPPORTING DOCUMENTATION AND TRACKING SOME OF THESE PROGRAMS TO SEE IF THEY'RE ACTUALLY ENCOURAGING VISITORS, IF THEY'RE ACTUALLY IMPROVING, UM, SALES AND SALES TAX OR INCREASING HOTEL OCCUPANCY TAX.
AND THAT MAY BE WHERE THEY CAN BRIDGE THE GAP BETWEEN WHAT THEY KNOW FOR BEST PRACTICES AND WHAT THEY'RE CURRENTLY DOING.
SO SINCE WE'VE GOT THE QUALITY OF LIFE CHAIR ON THIS COMMITTEE, I MEAN, MAYBE THAT COMES BACK TO US AS A MEMO OR SOMETHING FROM OUR, UM, OFFICE OF ARTS AND CULTURE IN WHAT, HOW SOME OF THESE PRACTICES CAN BE USED TO JUST GET US CLOSER TO IDENTIFYING WHAT WE CAN SO THAT OUR FUNDING ISN'T EVER THREATENED.
ALRIGHT, I'M GONNA MOVE ON TO CHAIRMAN GRACIE.
AND, AND, AND THANK YOU MAYOR PORTEND, DEPUTY MAYOR PORT FOR GETTING THAT STARTED.
I WAS TRYING TO GET MY NOTES TOGETHER, REMEMBER EVERYTHING FROM THAT.
UH, BUT, BUT TO THAT POINT, I, I THINK I, I DO WANT TO HAVE IT COME BACK TO, UH, QUALITY LIFE AND ARTS AND CULTURE, UH, FOR AN UPDATE TO SEE WHATEVER THEY ARE HAVE AGREED TO AND THE IMPLEMENTATIONS AND MAKING SURE THAT THEY'RE ACTUALLY FOLLOWING THAT SO THAT WE CAN SEE HOW WELL THEY'RE TRACKING IT, UH, MOVING FORWARD.
AND I'M ASSUMING THAT'S JUST A PART OF YOUR REGULAR AUDIT TO FOLLOW UP AND CHECK IN.
WHEN IS THAT? SO TYPICALLY WE DO IT ONCE A YEAR AND WHAT WE FOLLOW UP DEPENDS ON WHEN MANAGEMENT SAYS THEY WE'RE GOING TO IMPLEMENT.
AND I BELIEVE THE IMPLEMENTATION DATES ARE ON, THESE ARE IN 2027, SO WHEN THEY'VE IMPLEMENTED IN 2027 WOULD FOLLOW UP ON THAT AND THEN WE WOULD ISSUE AN AUDIT OF FOLLOW UP OF PRIOR AUDIT RECOMMENDATIONS AND YOU WOULD SEE IT ON THAT ONE.
IF THEY DO SOMETHING SOONER, WE'LL OBVIOUSLY GO INTO IT AHEAD OF TIME AND THEN GIVE YOU THAT REPORT AT THAT TIME.
UM, AND WE WILL GO BACK TO THE ORDER SO I CAN FILL EVERYBODY IN IN A SECOND.
[00:15:01]
A TWO, THAT'S THE STAND MY COLLEAGUES HAVE TOUCHED ON IT.THE STANDARDIZED DOCUMENTATION PRACTICES TO SUBSTANTIATE THAT HOT TAX REIMBURSEMENTS FOR OUR PROGRAMS DIRECTLY PROMOTE TOURISM AND THE HOTEL CONVENTION CENTER INDUSTRY.
UM, I SEE STAFF'S INITIAL ACTION PLAN HERE IS TO DEVELOP A SOON TO BE IMPLEMENTED CHECKLIST.
UM, WHAT, WHAT'S THE STATUS OF THAT CHECKLIST? UM, YOU KNOW, WHEN, WHEN IS THAT SOMETHING WE WANT TO BRIEF TO QUALITY OF LIFE? BUT CAN YOU GIMME A TIMELINE AND WHAT'S THE CHECKLIST GONNA LOOK LIKE? HI THERE.
UM, GLEN AIRS OFFICE OF ARTS AND CULTURE ASSISTANT DIRECTOR, CAN YOU MAKE SURE THE MIC'S ON PLEASE? YES.
UH, GLEN AIRS OFFICE OF ARTS AND CULTURE ASSISTANT DIRECTOR.
I'M BEING JOINED BY MY FELLOW ASSISTANT DIRECTOR, ANNA.
UM, AND SO THAT CHECKLIST IS BEING FINALIZED RIGHT NOW.
AND SO WE, AMONGST THAT AND OTHER TOOLKITS THAT WE'RE GONNA BE PUTTING TOGETHER IN ORDER TO MEET THE STANDARDS OF OUR AUDIT TO JUSTIFY THOSE EXPENSES, REALLY KEEP THAT RECORD AND BUTTON THAT PROCESS UP IS FORTHCOMING.
AND SO WHEN WE WERE TALKING ABOUT THAT, UH, BRIEFING TO QUALITY OF LIFE, I'M SURE THAT THAT WILL ALL BE A PART OF THAT.
I WOULD JUST ASK THAT AS SOON AS THE CHECKLIST IS DEVELOPED BEFORE IT'S FINALIZED, MAYBE JUST CIRCULATE THAT TO US IN A MEMO.
UM, IF IT COMES BEFORE QUALITY OF LIFE, GREAT.
IF IT COMES DURING QUALITY OF LIFE, THAT'S FINE WITH ME TOO.
UM, BUT I WOULD LIKE TO SEE IT CERTAINLY, AND I'M SURE THE COMMUNITY THAT'S GONNA BE SUBJECT TO IT WOULD LIKE TO SEE IT TOO.
UM, I THINK THAT'S MY ONLY QUESTION ON THIS.
UH, ANYTHING ELSE, COLLEAGUES? ALRIGHT, WE'RE GONNA MOVE ON PAST ITEM C.
UH, JUST SO MY COLLEAGUES WHO JUST WALKED IN KNOW WHAT'S GOING ON.
UM, WE RELEASED QUITE A FEW OF THE MEMOS FOLKS, UH, AND THEN WE'RE GONNA COME BACK TO THE ONES THAT WE HELD ONTO.
THE ONES THAT WE'RE GONNA STILL BE BRIEFED FROM ARE ITEMS G-H-G-H-K-L-M-N-N-P, THE OTHERS ARE GONE.
UM, SO NOW WE'VE DONE THE MINUTES AND NEXT WE'RE GONNA MOVE ON TO OUR GUESTS TODAY WHO ARE GOING TO BE TALKING ABOUT THE 2025 EXTERNAL FINANCIAL AUDIT PRESENTATION.
UH, THIS IS BRIEFING ITEM A COME ON DOWN.
UH, WHILE THEY MAKE THEIR WAY DOWN TO THE FRONT, WANTED TO THANK THE STAFF IN THE, UH, CITY CONTROLLER'S OFFICE, SPECIFICALLY LANCE SEEHORN, UH, ASSISTANT CITY CONTROLLER, AND JENNIFER WEST, OUR MANAGER OVER FINANCIAL REPORTING.
JUST DONE A SIGNIFICANT AMOUNT OF WORK, UH, WORKING WITH THE DEPARTMENTS AS WELL AS THE EXTERNAL AUDITOR'S WEAVER TO GET OUR, UH, END OF YEAR REPORT COMPLETED.
AND SO I WILL ALLOW MS. KOWSKI TO INTRODUCE THE, THE GUEST.
AND K MS. KOWSKI, AS YOU DO THIS, CAN YOU JUST EXPLAIN WHY WE DO THE EXTERNAL AUDIT, JUST HIGH LEVEL? WELL, IT'S A LOT OF REASONS.
IT'S BEST PRACTICE AND IT'S REQUIRED BY THE CITY CHARTER, UM, SHERRY KOWALSKI, CITY CONTROLLER, AND AS MR. IRELAND ALREADY DO, INTRODUCE LANCE SEEHORN, OUR CITY CONTROLLER, AND JENNIFER WEST, OUR MANAGER OF FINANCIAL REPORTING WHO DO AN OUTSTANDING JOB EVERY YEAR.
IN GETTING THIS DONE, I WOULD ALSO LIKE TO INTRODUCE JENNIFER RIPA, OUR EXTERNAL AUDIT PARTNER, AND JEFF WATTA, THE SENIOR MANAGER, UM, TO GO THROUGH THE PRESENTATION OF THIS YEAR'S RESULTS.
SO, UM, FOR THOSE OF YOU THAT, UH, WENT THROUGH THE PROCESS OF WHEN WE, UM, WENT THROUGH THE RFP, I'M THE NEW ENGAGEMENT PARTNER, THIS IS MY FIRST YEAR ON THIS ENGAGEMENT, UM, TOOK OVER FOR SARAH DEMPSEY IN THE ENGAGEMENT PARTNER ROLE.
AND THEN JEFF HAS, UM, BEEN RETAINED AS THE, THE SENIOR MANAGER ON THE ENGAGEMENT.
AND SO WE'LL GO AHEAD AND GO, GO THROUGH, UM, THE AUDIT PROCESS AND SOME OF THE FINANCIAL HIGHLIGHTS AND THEN TURN IT OVER FOR ANY QUESTIONS THAT YOU ALL MAY HAVE.
SO AS FAR AS THE AUDIT ORGANIZATION, YOU KNOW, IT'S BROKEN OUT INTO, YOU KNOW, VARIOUS DIFFERENT, UM, TYPES OF, UM, PIECES OF THE ENGAGEMENT.
SO MYSELF AS THE ENGAGEMENT PARTNER OVER THE FINANCIAL AUDIT WITH JEFF OVERSEEING THE ENGAGEMENT TEAM, WE ALSO HAVE OUR IT ADVISORY GROUP.
DAVID FRIEDENBERG WORKS IN THAT CAPACITY.
DATA ANALYTICS IS REVIEWED BY LISA GILBERTSON IN OUR DATA ANALYTICS GROUP.
AND THEN WE ALSO UTILIZE, UM, FERNANDEZ AND COMPANY JJ WILLIAMS, PC HARRIS AND DICKEY, AND THEY WORK ALONGSIDE OUR TEAM IN A CONTRACTOR CAPACITY
[00:20:01]
TO WORK THROUGH THE PROCESS OF THE AUDIT.AS FAR AS THE AUDIT TESTING, SO WE START OUT WITH OUR AUDIT PLANNING, UM, GO THROUGH A RISK-BASED APPROACH OF THE AUDIT.
WE IDENTIFY AREAS OF POTENTIAL, UM, RISK THAT COULD LEAD TO MATERIAL MISSTATEMENT OF THE FINANCIAL STATEMENTS, AND THEN WE, UM, COME TOGETHER AS AN ENGAGEMENT TEAM AND DETERMINE WHAT AREAS WE'RE GOING TO FOCUS ON WITH REGARDS TO THE AUDIT.
SO THERE ARE GONNA BE SEVERAL DIFFERENT TYPES OF, UM, FINANCIAL STATEMENT LEVEL RISK, AS WELL AS AUDIT AREA RISK THAT, UM, WE LOOK AT AS PART OF OUR FINANCIAL STATEMENT.
FIRST IS GOING TO BE MANAGEMENT OVERRIDE OF INTERNAL CONTROLS.
AND WHEN YOU'RE LOOKING AT THE PROCEDURES THAT WE PERFORM ASSOCIATED WITH THAT, UM, RISK, WE, YOU KNOW, LOOK AT VARIOUS DIFFERENT TYPES OF THINGS.
THEY'RE ALL LISTED HERE, BUT TESTING APPROVAL OF JOURNAL ENTRIES, UM, APPROVAL OF CASH, DISBURSEMENTS, PAYROLL, UM, LOOKING AT THE BID PROCESS AND THE PROCEDURES ASSOCIATED WITH, UM, NOT ONLY CAPITAL PROJECTS, BUT ALSO ANY TYPE OF, UM, PROCUREMENT THAT IS MOVING THROUGH THE CITY AND LOOKING AT IT FROM INCEPTION ALL THE WAY TO ACTUAL, UM, YOU KNOW, PLACING THOSE ASSETS IN, UM, IN, IN USE.
AND THEN AUDIT AREAS, RISK, IMPROPER REVENUE RECOGNITION FOR DWU AVIATION, UM, CONVENTION CENTER, UH, SANITATION AND STORM WATER.
WE ARE LOOKING AT, UM, TESTING EXISTENCE AS WELL AS VALUATION AND CUTOFF OF THE RECEIVABLES AND REVENUES, UM, OBTAINING CUSTOMER ACTIVITY.
MS, CAN I STOP YOU FOR A SECOND? YEAH, I THINK IF YOU JUST HIT THE HIGH LEVEL RISK IN THE LEFT COLUMN, WE'VE ALL GOT THE PRESENTATION.
WE CAN READ THE OTHER BULLETS.
UM, REVENUE RECOGNITION IS GOING TO BE THE, UM, OTHER AREA OF, UH, SIGNIFICANT RISK WITH REGARDS TO THE FINANCIAL STATEMENTS.
NEXT SLIDE, THEN YOU'RE GONNA, UM, CAPITAL ASSETS, LONG-TERM, UH, LIABILITIES, EVALUATION OF ESTIMATES, THOSE ARE GONNA BE ALSO AREAS OF AUDIT RISK.
UM, THAT'S PRIMARILY DUE TO THE SIZE OF, UH, THOSE, UM, ITEMS WITH REGARDS TO THE FINANCIAL STATEMENTS AND MATERIALITY AS WELL AS RIGHTS, UM, RIGHT TO USE ASSETS AND SDAS AND LEASES.
NEXT SLIDE, IT, THAT'S ONE OF THE SIGNIF SIGNIFICANT AREAS THAT WE REVIEW WITH REGARDS TO OUR AUDIT, UM, RISK OF UNCERTAINTIES AND CONTINGENCIES, AS WELL AS PERFORMING OTHER DATA ANALYTICS WORK.
SO WE'VE COMPLETED THE ANNUAL COMPREHENSIVE FINANCIAL REPORT, UH, THE DALLAS WATER UTILITIES AIRPORT REVENUES FUND, UM, DOWNTOWN DALLAS DEVELOPMENT AUTHORITY, UM, TAX INCREMENT FINANCING DISTRICT, THE PFC, UM, AS WELL AS THE T-C-E-Q-A-U-P, UM, LEFT TO, UM, COMPLETE IS GOING TO BE THE FEDERAL AND STATE FINANCIAL ASSISTANCE THAT IS ESTIMATED TO BE COMPLETED IN JUNE, AS WELL AS THE DALLAS CONVENTION, UM, CENTER HOTEL DEVELOPMENT CORPORATION.
SO WE'VE ISSUED AN UNMODIFIED OPINION, THAT'S A CLEAN OPINION.
IT'S THE HIGHEST LEVEL OF ASSURANCE THAT CAN BE PLACED ON A SET OF FINANCIAL STATEMENTS.
AS PART OF OUR AUDIT, WE'RE DOING AN INTERNAL CONTROL REVIEW OVER FINANCIAL REPORTING.
WE HAD NO MATERIAL WEAKNESSES, NO SIGNIFICANT DEFICIENCIES, AND NO NON-COMPLIANCE TO REPORT WITH REGARDS TO THE AUDIT.
WE HAD NO AUDIT ADJUSTMENTS DURING THE COURSE OF OUR AUDIT.
WE DO REQUIRE CERTAIN WRITTEN REPRESENTATION SO THAT WE CAN CLOSE OUT AND ACTUALLY FINISH OUR AUDIT.
UM, THERE REALLY ISN'T ANY, UM, YOU KNOW, ANOMALIES OR ANYTHING TO REPORT WITH REGARDS TO THIS AUDIT TO, SO WHEN YOU'RE GOING THROUGH AND LOOKING AT, UM, PREVIOUS AUDITS COMPARED TO THIS AUDIT, THERE'S NOTHING, UM, THAT REALLY NEEDS TO COME TO THIS GROUP'S ATTENTION.
SO, FINANCIAL HIGHLIGHTS, UH, UM, WE'VE INCLUDED A LOT OF INFORMATION WITH REGARDS TO THE FINANCIAL HIGHLIGHTS.
I DON'T KNOW IF Y'ALL WANT ME TO GO THROUGH THIS OR IF Y'ALL JUST WANNA JUMP TO THE, THE QUESTIONS PORTION OF IT, IF YOU'VE HAD TIME TO LOOK AT THE, THE FINANCIAL HIGHLIGHTS.
UM, I THINK AS WE ARE COMING UP IN BUDGET SEASON, AND WE'RE ALSO TALKING ABOUT BOND CAPACITY, IF YOU COULD KIND OF JUST FRAME YOUR, YOUR COMMENTS KNOWING THAT WE SHOULD BE, WE'RE GETTING PREPARED FOR A TOUGH BUDGET SEASON, THAT WOULD BE HELPFUL.
[00:25:01]
KEEP GOING THROUGH IT, I GUESS IS MY POINT.UM, IN TERMS OF THE GOVERNMENT WIDE, SO BROKEN DOWN BETWEEN GOVERNMENTAL ACTIVITIES AND BUSINESS TYPE ACTIVITIES.
AND SO WHEN YOU'RE LOOKING AT, UH, THESE, YOU'RE GOING TO SEE A CHANGE IN NET POSITION FOR THE GOVERNMENTAL ACTIVITIES, UM, THAT, THAT WAS AN INCREASE, UM, 242, UM, THAT WAS MOVED INTO THE NET POSITION, UM, FOR THE GOVERNMENTAL ACTIVITIES.
AND THEN ON THE BUSINESS TYPE SIDE, 500 AND F UM, 550, UM, FROM, UM, IN THIS FISCAL YEAR.
AND SO LOOKING AT IT JUST FROM, AS Y'ALL ARE MOVING INTO, UM, BUDGET SEASON, YOU'RE THINK WE'RE LOOKING AT THIS FROM THE PREVIOUS YEAR.
SO WE'RE, YOU KNOW, FAR BEHIND TO YOU ALL.
THIS IS A POINT IN TIME AS OF SEPTEMBER 30TH, UM, AND YOU ALL HAVE MOVED ON TO THE NEXT TO, UM, FISCAL YEAR.
BUT IN TERMS OF LOOKING AT IT FROM AN AUDIT PERSPECTIVE, UM, WE'RE GOING TO BE LOOKING AT, IF YOU MOVE TO THE NEXT SLIDE, I THINK THAT'S WHERE THE, UM, YOU CAN SEE THE, THE PROPERTY TAX RATE, WELL, THIS ISN'T THE SLIDE THAT I WAS THINKING ABOUT, BUT PROPERTY TAX RATES, UH, UM, THERE WAS THE TOTAL TAX RATE THAT DECREASED ANNUALLY FROM 2021 TO 2025.
WHEN YOU'RE LOOKING AT THAT TREND, IF YOU MOVE ON TO THE NEXT SLIDE, I THINK THIS IS THE ONE THAT I WAS REALLY THINKING ABOUT.
UM, THIS, THIS SHOWS THE COMPARISON BETWEEN, UM, DALLAS AND OTHER PEER CITIES OF DEBT SERVICE COMPONENT OF TAX RATE AS A PERCENTAGE OF THE TOTAL TAX RATE.
UM, AND SO A LOT OF TIMES, SO WHEN WE'RE PRESENTING TO COUNCIL, THEY'RE TRYING TO SEE LIKE WHAT IS THE, UM, THE DIFFERENCE BETWEEN OUR CITY AS WELL AS OTHER CITIES OF SIMILAR SIZE.
UM, AND SO IF YOU LOOK AT DALLAS AS OF 20 25, 27 0.5% COMPARED TO IN 20 16, 29 0.2%, AND THEN YOU CAN SEE THE CHANGE OR THE DIFFERENCE BETWEEN OTHER CITIES OF LARGE, UM, LARGE COMPLEXITY IN THE STATE OF TEXAS IN COMPARISON ON THE NEXT SLIDE, DEBT SERVICE EXPENDITURES AS A PERCENTAGE OF NON-CAPITAL EXPENDITURES.
SO SIMILAR, UM, LOOKING AT IT, DALLAS, SAN ANTONIO, HOUSTON, FORT WORTH, AND AUSTIN, UM, DALLAS, 17.9% AND AS, AS FAR AS 2025 AND THEN 2016, UM, 16.6%.
MOVE TO THE NEXT SLIDE, THE GENERAL FUND.
SO GENERAL FUND, UM, FUND BALANCE, TOTAL FUND BALANCE OF 467.6%.
UNASSIGNED FUND BALANCE 399.6%.
AND SO THIS IS THE, THE FUND BALANCE THAT'S OPEN FOR, UM, YOU KNOW, OPERATING THAT HASN'T BEEN ASSIGNED, COMMITTED OR RESTRICTED.
AND SO, UM, AS FAR AS THE AUDIT IS CONCERNED, WE'RE, UM, YOU KNOW, LOOKING AND, UM, TRACKING UNASSIGNED FUND BALANCE IN COMPARISON TO TOTAL FUND BALANCE.
AND SO YOU CAN SEE THAT INFORMATION HERE.
UM, AND THE TRENDS FROM 2021 ALL THE WAY TO 2025 AND THE CHANGES FROM FROM YEAR TO YEAR.
ON THE NEXT SLIDE, THIS IS COMPARING THOSE, UM, YOU KNOW, OTHER CITIES.
AGAIN THERE, IF YOU LOOK AT IT FROM 2016 TO 2025, THE CITY OF DALLAS HAD UNASSIGNED GENERAL FUND BALANCE AS A PERCENTAGE OF GENERAL FUND, UM, EXPENDITURES IN 2016 OF 13.7%.
UM, BEST PRACTICES FOR, UM, CITIES IS GONNA BE THAT 20%.
SO Y'ALL ARE AHEAD OF THAT, UM, IN THE 22.4%.
ON THE NEXT SLIDE, ENTERPRISE FUNDS.
SO ALL THE VARIOUS ENTERPRISE FUNDS, UM, DALLAS WATER UTILITIES, CONVENTION CENTER, AIRPORT REVENUE, SANITATION, AND, UM, STORM WATER.
LOOKING AT THE INCOME, UM, OR LOSS, ALL OF THESE ARE IN THE INCOME BEFORE TRANSFERS AND CONTRIBUTIONS FROM 2021 TO 2025.
UM, YOU'LL SEE THAT, UH, THERE WAS A BIG JUMP IF YOU'RE LOOKING AT THAT FIVE YEAR TRENDS ON EACH OF THESE.
UM, CAPITAL, UM, ASSETS NET, UM, FOR EACH ONE, LOOKING AT MOST OF THESE, LET'S SEE, UM, YEAH, ALL OF THEM HAD AN INCREASE OVER THE PREVIOUS,
[00:30:01]
UM, FISCAL YEAR.AND THEN THE REVENUE BOND COVERAGE, LOOKING AT THOSE, UM, EACH ONE OF THOSE FROM THE PRIOR YEAR, UM, TO THIS FISCAL YEAR, REVENUE BOND CO COVERAGE FOR DW INCREASED IN 20 22, 20 23, AND 2025 DECREASED IN THE OTHER FISCAL YEARS.
REVENUE BOND CO COVERAGE FOR CONVENTION CENTER INCREASED IN 20 22, 20 23, UM, IN 2024, AND THEN DECREASED IN 2021 AND 2025.
AND THEN REVENUE BOND COVERAGE FOR THE AIRPORT INCREASED IN 20 22, 20 23, 20 24, AND 2025, AND THEN DECREASED IN 2021.
THE RISK FUNDS, UM, EP PENSION AND LANDFILL.
SO THE INTERNAL SERVICE FUNDS NET POSITION, UM, RISK FUNDS DEFICIT OF 59.3.
THAT WAS AN INCREASE IN THE DEFICIT FROM THE PRIOR FISCAL YEAR.
UM, RISK FUNDS, TOTAL LIABILITIES, UM, INCREASED BY, UM, TWO TO THE 124.
AND THEN WHEN YOU'RE LOOKING AT THE PERCENTAGE OF THE DEFICIT AS A PERCENTAGE OF TOTAL GENERAL FUND BALANCE, 12.68%, WHICH WAS AN INCREASE, UM, FROM THE 10 POINT 61% OF THE PRIOR YEAR, UM, THERE WAS A DECREASE IN THE LANDFILL CLOSURE.
UM, POST CLOSURE LIABILITY FROM THE 54 TO THE 51, AND THEN LOOKING AT THE NET PENSION LIABILITY, UM, THAT WAS A DECREASE FROM THE 6.3 DOWN TO THE 5.4, AND THEN TOTAL LIABILITY FROM TWO 16 TO TWO 13.
AND THEN THE NEXT SLIDE SHOULD BE THE DISCUSSION.
I'LL KICK OFF WITH A COUPLE QUESTIONS AND I'LL START TO MY LEFT.
UM, JUST ON A, FROM A HIGH LEVEL FOR THE GENERAL PUBLIC, UM, WHAT SHOULD THE CITIZENS OF DALLAS TAKE AWAY FROM THIS AUDIT DOING? OKAY.
WHEN FROM AN AUDIT STANDPOINT TO, UM, HAVING AN UNMODIFIED OPINION WITH NO AUDIT ADJUSTMENTS, NO SIGNIFICANT DEFICIENCIES OR MATERIAL WEAKNESSES, THAT'S REALLY THE BEST THAT YOU CAN GET FROM AN AUDIT STANDPOINT.
A CLEAN OPINION, UM, YOU KNOW, IT'S SHOWING THAT THE CITY IS GOOD STEWARDS OF, UH, THE FUNDS.
THERE HAVEN'T BEEN ANY INTERNAL CONTROL ISSUES AND, UM, THERE'S NOTHING TO NOTE OR NOTHING OF CONCERN FOR, UM, THOSE IN THE GENERAL PUBLIC.
UH, OF COURSE THERE ARE GONNA BE VARIOUS TYPES OF THINGS THAT ARE OUT OF SCOPE FROM AN EXTERNAL AUDIT STANDPOINT.
THAT'S WHY YOU ALL HAVE AN INTERNAL AUDIT DEPARTMENT THAT DIVES INTO THOSE, UM, AREAS.
UM, BUT AS FAR AS AN EXTERNAL AUDIT, THIS IS REALLY AS GOOD AS YOU CAN GET.
AND SO COUNCIL MEMBER, IF I MAY ADD PLEASE.
UM, YOU STARTED OFF BY ASKING MS. KOWALSKI WHY WE DO THIS.
WELL, THIS IS WHY IS BECAUSE YOU NEED ASSURANCE FROM AN OUTSIDE ENTITY, AN OUTSIDE AUDITOR THAT WE OPEN OUR BOOKS TO, THAT GOES THROUGH THE ENTIRE FISCAL YEAR FI.
THE LAST FISCAL YEAR WE CLOSED WAS SEPTEMBER 30TH, 2020 4, 25, 25, 25, SORRY.
AND THEY HAVE GONE THROUGH THE BOOKS AND THEY HAVE COME BACK AND IDENTIFIED THAT THERE IS NO MATERIAL WEAKNESS.
IT'S A GOOD REPORT, AND THEY ARE HERE TO PROVIDE YOU WITH ASSURANCES THAT SHERRY AND HER TEAM ARE MONITORING THE FINANCES OF THE CITY AND WE'RE RECORDING THINGS CORRECTLY, AND IT NOW HAS STOOD UP TO THIS AUDIT.
THE AUDIT IS USED THEN WHEN WE, UH, ISSUE DEBT AND PEOPLE WANNA, UH, BUY OUR DEBT, WE, THEY GET THIS TYPE OF INFORMATION AND IT'S USED TO DETERMINE OUR BOND RATING.
SO IT'S VERY IMPORTANT WHEN WE'RE GOING INTO THE MARKET TO BORROW MONEY FROM SOMEONE THAT THEY SEE THIS TYPE OF REPORT AND KNOW THAT WE, OUR, OUR FINANCES ARE IN GOOD SHAPE.
THANK YOU FOR THAT CONTEXT AND, AND GOOD JOB.
UM, FOR SHERRY, YOU AND YOUR WHOLE DEPARTMENT, I THINK WE, WE DO A, WE'RE ALWAYS VERY VOCAL UP HERE AT THE HORSESHOE WHEN THERE'S PROBLEMS, BUT YOU KNOW, WHEN THERE'S GOOD THINGS HAPPENING, WE, WE GOTTA ACT ABSOLUTELY RECOGNIZE THAT AS WELL.
DID YOU WANNA SAY SOMETHING? UM, I ALWAYS WANTED TO THANK YOU AND THANK THE, THE GREAT TEAM IN FINANCIAL REPORTING.
THERE'S EIGHT PEOPLE THAT DO THESE EIGHT REPORTS, THAT'S NOT A LOT OF PEOPLE.
AND SO THEY DO A GREAT JOB AND GO ABOVE AND BEYOND.
AND THEN AS WELL, I THINK IN THE TIME I'VE BEEN HERE ALMOST EIGHT YEARS NOW, THE CONTROLS WE'VE PUT IN PLACE AND PAYROLL AND ACCOUNTS PAYABLE AND ALL OF THAT, WE'VE, WE'VE DONE THIS HARD WORK AND IT'S NOT ME.
IT'S THIS GREAT TEAM THAT WE PUT TOGETHER.
AND I APPRECIATE THE, UM, SEAL OF APPROVAL FROM WEAVER AS THEY CONTINUE AS OUR EXTERNAL AUDITORS.
AND I THINK YOU ALL KNOW, I'VE BEEN BOTH AN EXTERNAL AUDITOR AND A CHIEF AUDIT EXECUTIVE, AND WE'RE,
[00:35:01]
WE'RE EVERY DAY WE'RE WORKING TO SEE HOW WE CAN GET BETTER AND, AND DO THE BEST WE CAN.UM, ARE, SO WE YOU, WERE THERE ANY CONCERNS YOU HAVE AT ALL? LIKE, DO YOU SEE LIKE, TRENDS WITH THE CITY, YOU KNOW, AS WE GO INTO MORE OF A TIGHTENING UP OUR BUDGET, LIKE ARE THERE ANY CONCERNS THAT YOU HAVE? AND IF, IF NO, THAT'S OKAY TOO.
YEAH, NO, WE DIDN'T HAVE ANY CONCERNS THERE.
UM, OF COURSE WERE AREAS THAT WE DISCUSSED AFTER THE AUDIT THAT, UM, ARE, YOU KNOW, AREAS OF IMPROVEMENT THAT WE BRING TO, UM, THE TEAM THAT DON'T RISE TO THE LEVEL OF BEING, UM, ISSUES OR FINDINGS, BUT JUST AREAS OF IMPROVEMENT BECAUSE NO CITY IS GOING TO BE PERFECT ALL THE TIME.
UM, AND SO THERE ARE THINGS THAT OF COURSE, THAT WE TALK THROUGHOUT THE AUDIT OF THINGS THAT COULD BE IMPROVED ON, BUT THEY'RE NOT, NOT THINGS THAT I WOULD CONSIDER TO BE ISSUES.
SLIDES 13 AND 14 ARE THE DEBT SERVICE COMPONENT, UM, AND EXPENDITURES AS A PERCENTAGE OF, OF, UM, AND THE FIRST SLIDE, TOTAL RATE, AND THEN THE SECOND NON-CAPITAL EXPENDITURES.
UM, YOU MENTIONED ON SUBSEQUENT SLIDES WHAT THE BEST PRACTICE IS FOR THE CITY.
UM, BUT ON THIS ONE YOU DIDN'T, YOU DIDN'T SAY LIKE, YOU KNOW, TWENTY'S A GOOD TARGET, RIGHT? OR WHAT HAVE YOU.
IS THERE LIKE SOME BEST PRACTICE FOR THESE TWO SLIDES? YEAH, THERE'S REALLY NOT.
YOU'RE GONNA SEE, IT'S GONNA BE ALL OVER THE PLACE, REALLY, DEPENDING ON, UM, YOU KNOW, THE DIFFERENT CITIES AND WHAT THEY HAVE GOING ON, UM, FROM, YOU KNOW, A DEBT STANDPOINT.
BUT OF COURSE, DEBT IS GOING TO BE AN AREA THAT WE DO SPEND A SIGNIFICANT AMOUNT OF TIME TESTING.
UM, BUT IN TERMS OF BEST PRACTICES, THAT'S NOT SOMETHING THAT WE WOULD SPEAK TO IN, IN EXTERNAL AUDIT CAPACITY.
WE DON'T KNOW OPINE ON THAT TO, IF THAT MAKES SENSE.
AND THEN LAST QUESTION IS FOR EITHER SHERRY OR JACK, UH, SLIDE 15 UNDER 2024, IT WAS $232 MILLION GOING OUT OF GENERAL FUNDS.
IS THAT FOR THE PENSION OR WHAT'S THAT FOR? WHY IS THAT NUMBER, THAT'S SUCH A HIGHER NUMBER THAN ANYTHING ELSE IN THAT LINE.
WHICH PAGE ARE YOU? SO IT'S TRANSFERS OUT OF GENERAL FUND.
YOU THINK SO? GO AHEAD, LANCE, IF YOU'RE ON THE RIGHT.
I DON'T THINK I'M ON THE, MY NAME'S LANCE CHOR, I'M THE ASSISTANT CITY CONTROLLER.
I THINK THAT TRANSFER OUT WAS IN 2024.
UM, BUDGET MANAGEMENT SERVICES MOVED A LOT OF PUBLIC SAFETY EXPENSES OUT TO A GRANT FUND, AND THERE WAS SOME ARPA FUNDS THAT PAID FOR SOME OF THESE PUBLIC SAFETY EXPENSES.
AND SO THERE WAS A TRANSFER OUT.
LANCE, THANK YOU VERY MUCH FOR REMINDING ME ON THAT.
SO, UM, WE'VE TALKED BEFORE ABOUT THE $355 MILLION OF ARPA FUNDS THAT WE RECEIVED FROM THE FEDERAL GOVERNMENT.
THAT HAD VERY STRICT TIMELINES ON EXPENDING, AND WE WENT THROUGH A PROCESS WHERE WE REALLOCATED BETWEEN GENERAL FUND FIRE DEPARTMENT SALARIES.
AND SO THE TRANSACTION THAT MADE THAT POSSIBLE WAS A TRANSFER OUT.
AND SO WHEN WE LACK OF A BETTER TERM SWITCH, THE FUNDING SOURCES, THAT'S HOW IT SHOWED UP AND IDENTIFIED IN THE AUDIT.
AND THEY'RE JUST ACKNOWLEDGING THAT WE DID THAT.
UH, VICE CHAIR, JUST A QUESTION FOR CONTEXT, BECAUSE I THINK THIS IS MY FIRST TIME TO SERVE ON FINANCE.
DO WE DO THIS AUDIT, THIS PARTICULAR EXTERNAL AUDIT ANNUALLY? IS THAT CORRECT? YES, THAT'S CORRECT.
AND IT'S DUE TO BE, YOU KNOW, NOW WITH, UH, SENATE BILL 1851, IS THAT RIGHT? YES.
UM, THE CITY IS REQUIRED TO HAVE THE AUDIT COMPLETED BY MARCH 31ST.
AND SO, ALTHOUGH TODAY IS APRIL THE 20TH OR 21ST, WHATEVER IT IS, THE AUDIT WAS FINISHED ON MARCH 23RD, AND Y'ALL GOT AN EMAIL FROM ME THAT NIGHT.
UH, SO WE, WE COMPLETED THE AUDIT, SAME MATTER, DEADLINE CITY SECRETARY STAMPED IT.
WE'VE COMPLIED WITH THE REQUIREMENTS OF SENATE BILL 1851 FOR COMPLETION.
AND THE GOOD REPORT THAT WE GOT FOR 2025, IS THAT, HAS THAT BEEN OUR TYPICAL, UM, REPORT FROM THE AUDITOR OR HAVE WE HAD, I MEAN, JUST KIND OF TO GIMME CONTEXT, IS THIS AN EXTRAORDINARY REPORT OR IS THIS IN DUE COURSE? WE, WE TYPICALLY COME OUT WITH A PRETTY GOOD REPORT, SO SINCE WE'VE BEEN PERFORMING THE AUDIT, IT'S BEEN A, YOU KNOW, A GOOD, UM, AUDIT REPORT.
I CAN'T REALLY SPEAK TO, YOU KNOW, BEFORE I WAS HERE, BUT, UM, IN THE PAST SEVERAL YEARS, IT'S BEEN A GOOD REPORT.
SO NO RED FLAGS THAT WE SHOULD KEEP US UP AT NIGHT.
AND NOW I'M GONNA, UM, CHAIR THE MEETING FOR A MINUTE AND TURN IT OVER TO DEPUTY MAYOR PROAM.
SO I'D LIKE TO GO BACK TO, UH, SLIDE 14
[00:40:01]
BECAUSE IT LOOKS LIKE THERE'S BEEN SOME FLUX WITH OTHER CITIES.THIS IS DEBT SERVICE EXPENDITURES AS A PERCENTAGE OF NON-CAPITAL EXPENDITURES.
AND SO I JUST WONDERED WHY DALLAS IS SO HIGH.
I MEAN, FORT WORTH IS COMPARABLE IN, YOU KNOW, IN 2025, BUT THEY CAME UP, I MEAN, MAYBE THIS IS A QUESTION FOR THE CFO.
I MEAN, IS IT JUST THAT WE INCORPORATE THIS KIND OF DEBT SERVICE AS JUST PART OF OUR PURCHASE OF FLEET? OR, OR, UM, WELL, THAT WOULD BE, WELL, ANYWAY, I'LL LET YOU EXPLAIN IT.
WELL, I'M GONNA, I'M GONNA TURN TO LANCE AND SEE IF YOU'RE ABLE TO, IF NOT, WE MAY AH, SO ON SLIDE, UH, 14.
WE, AND THIS QUESTION HAS COME UP, UH, EVERY YEAR.
LANCE, ANSWER, IS YOUR MIC ON? I'M SORRY.
SORRY, CAN YOU HEAR ME NOW? MM-HMM
UM, THIS QUESTION HAS COME UP EVERY YEAR AND, UM, AND THE, THE ANSWER IS, IS THAT THE, THE CITY DOES HAVE A RELATIVELY HIGHER AMOUNT OF TAX SUPPORTED DEBT THAN SOME OF THE OTHER, UH, CITIES.
AND THAT'S WHY, UM, THE DEBT SERVICE EXPENDITURES ARE A LITTLE BIT HIGHER THAN SOME OF THE OTHER CITIES.
IF, IF I COULD ADD WHAT'S, WHY
UM, THE AMOUNT OF DEBT THAT WE PAY EACH YEAR IS RELATED TO THE AMOUNT OF DEBT THAT'S APPROVED BY VOTERS OR THAT, UH, CITY COUNCIL APPROVES THAT WE BORROW FUNDS.
THIS IS ALL JUST OUR GENERAL OBLIGATION DEBT, WHICH WOULD INCLUDE, UH, PAST BOND PROGRAMS, UH, DEBT THAT WE USE TO FINANCE, UH, EQUIPMENT.
UH, SO WHERE THERE'S AN OPPORTUNITY, UM, INSTEAD OF PAYING CASH FOR, UM, UH, SOME OF OUR FLEET REPLACEMENT, OTHER CITIES MAY USE CASH TO DO THAT.
AND SO I, I'VE FOUND SENATE BILL TWO FROM THE STATE THAT RESTRICTS OUR GROWTH IN THE GENERAL FUND FORCES US TO DO MORE THINGS OUT OF DEBT THAN MAYBE WE WOULD CHOOSE TO OTHERWISE.
BUT, UM, WE ARE RESTRICTED FROM OUR GENERAL FUND GROWTH, AND WE'RE NOT ON OUR DEBT SERVICE GROWTH.
SO WE, WE'VE MOVED SOME EXPENSES TO DEBT SERVICE THAT WE WOULD'VE OTHERWISE PERHAPS, UH, CHARGED DIFFERENTLY.
SO THAT'S AN IMPORTANT THING FOR OUR RESIDENTS TO UNDERSTAND IS THAT WE'RE WORKING UNDER THE VICE OF LEGISLATION THAT'S CHANGING WHAT WE CAN DO FOR THEM, UM, VIA CAPS AND THAT SORT OF THING.
AND SO WE'RE HAVE HAVING TO BE MORE CREATIVE.
I MEAN, IT LOOKS LIKE THOUGH THIS WAS HAPPENING 10 YEARS AGO, WE WERE AT ABOUT THIS LEVEL, BUT WE MAY NOT HAVE HAD THOSE LEGISLATIVE OVERLAYS.
SO FOR RIGHT NOW, THAT'S THE PRESSURE THAT'S ON US, BUT, UH, I CAN GO BACK MORE YEARS AND LOOK.
WELL, I REALLY LIKED SOMETHING YOU SAID MR. CFO ABOUT HOW OUTSIDE ENTITIES PROVIDING FINANCIAL OVERSIGHT IS SO CRITICAL TO, UM, OUR DECISION MAKING AND THE IMPLICATIONS THAT THEY CAN REVEAL.
UM, SO I THINK, UH, THIS BODY AND COUNCIL AS A WHOLE SHOULD REALLY THINK IN TERMS OF OUR FINANCIAL OVERSIGHT USING OUTSIDE EVALUATIONS.
COMMITTEE MEMBERS, UH, WE GOT, UH, CHAIRMAN GRACIE, AND THANK YOU.
AND THANK YOU AGAIN FOR THIS, FOR THIS, UH, AUDIT AND EVERYTHING THAT, THAT YOU ALL DO.
UM, ON SLIDE 15, WHEN THE PUBLIC HEARS UNASSIGNED GENERAL UNASSIGNED GENERAL FUND, WILL YOU JUST TALK A LITTLE BIT ABOUT WHAT THAT IS SO PEOPLE CAN, RIGHT.
SO FUND BALANCE CAN BE BROKEN DOWN INTO SEVERAL DIFFERENT CATEGORIES.
UM, THE MOST, UH, WELL NONS SPENDABLE IS GONNA BE PREPAID INVENTORY.
THINK IT'S MONEY THAT'S ALREADY BEEN SPENT, UM, RESTRICTED IS THE MOST RESTRICTED, IT'S OUTSIDE DONORS, UM, CONTRIBUTIONS THAT ARE COME, THAT ARE COME IN, UM, AND IT'S BEEN BEING RESTRICTED OUTSIDE OF THE CITY.
COMMITMENTS AND ASSIGNMENTS CAN BE, UM, DONE AND COMPLETED HERE AT THE CITY.
AND SO IF YOU THINK BACK SEVERAL YEARS, UH, IT'S PROBABLY BEEN 10 PLUS YEARS DESIGNATIONS BY THE BOARD THAT WOULD FALL INTO THAT TYPE OF, UM, CATEGORY.
AND SO YOU'RE SETTING MONEY ASIDE FOR A SPECIFIC PURPOSE, BUT YOU CAN UNSIGN OR UN UNCOMMIT THAT TO MONEY FOR A DIFFERENT USE AT A DIFFERENT TIME.
UNASSIGNED IS, YOU CAN USE IT FOR ANYTHING, UM, YOU KNOW, WITHIN THE CONFINES OF THE LAWS AND REGULATIONS.
AND SO IF YOU JUST THINK ABOUT YOUR BANK ACCOUNT, YEP.
YOU MIGHT HAVE A SAVINGS ACCOUNT THAT YOU'VE SET FOR VACATION, EVERYTHING IN YOUR, YOU KNOW, PLAY MONEY.
I KNOW WHAT I CALL IT IN MY, IN MY HOUSEHOLD, BUT YES, YES.
SO, SO, BUT THE QUESTION IS, BECAUSE I CALL IT THAT IN MY HOUSEHOLD, I'M TRYING TO MAKE SURE PEOPLE DON'T ASSUME THAT THAT'S WHAT THIS IS, WHERE
[00:45:01]
THIS IS, OH, EXTRA MONEY THAT WE'RE GOING OFF AND SPENDING.AND THEN YOU MENTIONED ON SLIDE 16 THAT WE'RE AT ABOUT 22.4% AND YOU SAID THAT'S ABOUT AVERAGE.
WILL YOU JUST KIND OF EXPLAIN WHAT, WHAT THAT MEANS ABOUT THAT? AGAIN, YOU HEAR UNASSIGNED GENERAL FUND BALANCE MEANS THAT WE GOT THIS EXTRA MONEY SITTING AROUND.
I'M JUST TRYING TO GET SOME CLARITY, SO ON HOW WE'RE MANAGING THAT.
YEAH, SO I GUESS IT, TO YOUR POINT, IT'S NOT CASH OR INVESTMENTS THAT JUST SITTING AROUND.
SO THAT'S SOMETHING GOOD TO POINT OUT TO THOSE THAT WOULD BE LISTENING.
UM, THAT'S GONNA, YOU KNOW, IT'S NOT GONNA BE JUST CASH AND, AND INVESTMENT SITTING OUT THERE FOR PEOPLE TO BE U UTILIZING.
UM, BUT IN TERMS OF, UM, FUND AND BA FUND BALANCE, THAT'S UNASSIGNED AS A PERCENTAGE OF EXPENDITURES.
UM, IF YOU THINK ABOUT, IF SOMETHING WERE TO HAPPEN, THE CITY NEEDS A KIND OF A RAINY DAY FUND AMOUNT OF MONEY, UM, WHICH IS TYPICALLY GOING TO BE THREE MONTHS OF MM-HMM
EX, UM, EXPENDITURES THAT THEY COULD UTILIZE.
SO THAT'S REALLY WHERE THAT 20% COMES FROM IN TERMS OF BEST PRACTICES.
AND IF I MAY, I'M SORRY, I WANNA ADD TO, UM, SO THE CITY COUNCIL HAS PROVED A FINANCIAL MANAGEMENT PERFORMANCE CRITERIA, UH, RELATED TO UNASSIGNED FUND BALANCE.
WE DO COMPLY WITH THE FUND BALANCE REQUIREMENT IN THE CITY'S FMPC, WHICH REQUIRES THAT WE MAINTAIN A BALANCE BETWEEN 50 DAYS AND 70 DAYS.
WE'RE ABOUT IN THE MIDDLE OF THAT.
UM, SO ALSO IT'S IMPORTANT TO KNOW THAT WE HAVE TO HAVE CASH AVAILABLE FOR CASH FLOW.
RIGHT? WE, WE HAVE PAYROLL GOING OUT EVERY SINGLE WEEK, EITHER UNIFORM OR NON-UNIFORM.
WE HAVE PENSION PAYMENTS, WE HAVE BOND DEBT PAYMENTS, AND SO THERE HAS TO BE CASH AVAILABLE, UH, TO MAKE DIFFERENT PAYMENTS AS OTHER CASH IS COMING IN.
UH, AND SO IT'S, IT'S FOR CASH FLOW PURPOSES AS WELL AS WITHIN THE UNASSIGNED FUND BALANCE, AS WAS MENTIONED.
UH, FOR THINGS THAT MAY COME UP, YOU HAVE DESIGNATED PART OF THIS FUND BALANCE AS EMERGENCY RESERVE CONTINGENCY RESERVE HEALTH BENEFIT RESERVES, BUT IN TOTAL IT IS $340 MILLION OR SO.
UH, SO WE'RE WELL WITHIN AND COMPLIANT WITH THE POLICY OF THE CITY COUNCIL.
AND SEEMS TO BE FAIRLY CONSISTENT WITH BEST PRACTICE.
UM, UH, JUST A QUICK QUESTION ON, ON THE, UH, SLIDE 18 WHERE YOU HAVE A RISK FUNDS DEFICIT AND RISK FUNDS TOTAL LIABILITY, CAN YOU EXPLAIN TO ME WHAT, UH, WHAT THAT THOSE FUNDS ARE AND WHAT THAT MEANS? YEAH, IN TERMS OF INTERNAL SERVICE FUNDS, UM, THOSE, UH, THOSE TYPES OF FUNDS ARE GONNA BE PROPRIETARY IN NATURE, BUT THE EXPECTATION IS, UH, NOT THAT THEY'RE NECESSARILY GOING TO BE PERFORMING AT, UM, YOU KNOW, A, YOU'RE NOT, THE EXPECTATION IS NOT THAT THEY'RE GOING TO BE GROWING A FUND, A NET POSITION TO BE HELD, UM, DURING THE YEAR.
YOU REALLY WANT THOSE INTERNAL SERVICE FUNDS TO BE ABLE TO SUPPORT THEIR THEMSELVES.
THIS BEING IN, UM, A RISK, A DEFICIT VERSUS JUST BEING FLAT TO, I'M ASSUMING IS A TIMING ISSUE.
IS THIS A PAY PAY AS YOU GO? I CAN'T REMEMBER THIS.
DOES THIS HAVE TO DO WITH OUR SORT OF LIKE OUR SELF, YOUR SELF-INSURED, THIS IS SELF-INSURING MM-HMM
SO DOES THIS MEAN THAT WE, THAT WE ARE, THAT WE HAD $60 MILLION OF, OF FUNDS THAT WENT OUT THAT WE HADN'T ANTICIPATED AND THAT WE, WE WERE TRYING TO MAINTAIN WE'RE PROJECTING 124 MILLION IS WHAT WE THOUGHT WE WERE GONNA, I'M, I'M TRYING TO UNDERSTAND HOW THIS WORKS AND WE'RE SELF-INSURING DID WE LOSE $60 MILLION OF, OF INSURANCE, OF, OF STUFF THAT WE PAID FOR THAT WE DIDN'T ANTICIPATE, IS WHAT I'M TRYING TO FIGURE OUT IN TERMS OF THIS ONE IN PARTICULAR.
I'D HAVE TO LOOK AT IT A A LITTLE BIT.
I DIDN'T MEAN TO YEAH, I DIDN'T MEAN TO AMBUSH YOU.
I JUST, I WAS JUST CURIOUS AS TO WHAT IT MEANS.
WE, YOU WANNA LOOK AT THIS? YEAH, I CAN MAKE A COMMENT ON THAT.
UM, A LOT OF THAT IS LIKE THE MEDICAL INCURRED BUT NOT REPORTED LIABILITY.
IT'S AN ACTUARILY CALCULATED LIABILITY, UM, THAT'S ON OUR BOOKS THAT WOULD NOT BE PAID IN THE CURRENT YEAR.
UM, THERE'S ALSO SOME LEGAL CLAIMS LIABILITIES THAT'S, UH, INCLUDED IN THAT LIABILITY AS WELL.
SO, UM, I THINK IT MIGHT BE INSTRUMENTAL TO JUST GET AN EXPLANATION OFFLINE ON THAT.
BUT THANK YOU FOR YOUR, FOR YOUR ANSWER.
THANK YOU CHAIR FOR LETTING ME ASK THE QUESTION.
ANYONE ELSE HAVE QUESTIONS ON BRIEFING ITEM A? ALRIGHT, THANK YOU VERY MUCH.
APPRECIATE YOU JOINING US TODAY.
WE ARE GOING TO MOVE ON NOW TO, UH, BRIEFING ITEM
[00:50:01]
B.I'LL INVITE, UM, LIEUTENANT COR CORRY TO COME DOWN ALONG WITH, UM, I'M GONNA ASK OUR AUDIT TEAM TO COME JOIN US AT THE FRONT AS WELL.
AND THIS IS A FOLLOW UP TO THE DALLAS POLICE DEPARTMENT AUDIT REGARDING FIREARMS AND AMMUNITION.
I'M THE LIEUTENANT OF THE PLAYING AND CRIME ANALYSIS UNIT WITHIN THE DALLAS POLICE DEPARTMENT.
UM, I'M ALSO, ONE OF MY ROLES IS THE AUDIT LIAISON BETWEEN THE AUDITOR'S OFFICE AND THE CITY, UH, CONTROLLER'S OFFICE.
UH, TO MY LEFT CHAIR, I HAVE, UH, MAJOR MERIT, WHO'S OVER OUR TRAINING DIVISION, WHO THE FIREARM TRAINING CENTER REPORTS TO, AND THEN OUR AUDIT PARTNERS, UH, WITH US AS WELL.
SO OUR PRESENTATION OVERVIEW IS JUST GONNA KIND OF GO OVER THE OBJECTIVES, UH, THE AUDIT RECOMMENDATIONS, AND OUR PLAN AND ACTION ITEMS. NEXT SLIDE.
UH, THESE, THESE WERE THE AUDIT OBJECTIVES THAT WE HAD THAT THE AUDIT LOOKED AT AS IT LOOKED OVERALL, OUR FIREARMS O AUDIT AND INVENTORY.
THESE WERE THE HIGH RISK ITEMS THAT WERE IDENTIFIED THROUGH THE RECOMMENDATIONS.
UM, LATER IN THE SLIDES WE'LL TALK ABOUT SOME OF OUR, UH, ACTION ITEMS AND WHAT WE'RE GONNA DO WITH THOSE.
THESE ARE THE MODERATE RISK ITEMS THAT WE HAD.
UM, AND AGAIN, WE'LL TALK ABOUT OUR ACTION ITEMS. UM, AND WE HAD NO LOWEST RISK ITEMS. NEXT, UH, SLIDE.
SO AS WE WERE LOOKING AT, UM, OUR HIGH RISK ITEMS AND SOME OF THE THINGS THAT WE WERE GONNA DO WITH IT, UM, WHEN WE IDENTIFIED IT, WE SAW THAT THERE WAS, UM, OVERALL ISSUE WITH THE COMMUNICATION BETWEEN ALL OF OUR PARTNERS WITHIN THE DEPARTMENT.
SO FROM PROCUREMENT TO QUARTERMASTER TO RECEIVING TO FIREARMS AND KIND OF TRACKING IN TERMS OF WHAT WE GOT, WHAT WE RECEIVED.
WE HAD SEVERAL UNITS WITHIN THE DEPARTMENT, YOU THAT WERE OVER ACTION.
Y'ALL GOT SOMEBODY ON THERE ONLINE, MAYBE.
UH, WE HAD, UH, SEVERAL OF THE UNITS WHERE WE WERE KIND OF PURCHASING AND WE WEREN'T KIND OF TALKING TO EACH OTHER WHEN WE WERE PURCHASING THOSE ITEMS AND KNOWING WHEN WE WERE RECEIVING THOSE ITEMS, WE HAVE YEARLY INVENTORIES THROUGH THE QUARTERMASTER UNIT TO WHAT ITEMS WE HAVE, WHO HAS THOSE ITEMS, WHETHER IT BE FIREARMS, WHETHER IT BE, UH, IN INDIVIDUAL WEAPONS THAT ARE AT THE PATROL DIVISIONS THAT ARE CHECKED OUT.
AND WE JUST WEREN'T COMMUNICATING VERY WELL WHEN IT COMES TO, HEY, TRACKING THOSE AND PAYING ATTENTION TO THOSE.
UM, AND WE WERE STILL ON A MANUAL SYSTEM OF, UH, TRACKING.
SO WE'RE EITHER FILLING OUT PAPER OR FILLING OUT SPREADSHEETS.
WE REALLY HAD NO INTERNAL CONTROL SYSTEM THAT REALLY TALKED ACROSS THE BOARD.
EVEN WITH OUR DAILY CHECKOUT ITEMS AT THE STATION.
SOME WERE STILL ON PAPER WHERE I CHECK OUT THE SHOTGUN TO YOU, I CHECK OUT THIS PEPPER BALL TO YOU.
SOME HAD A, A COMPUTER PROGRAM THAT WAS BUILT BY A SERGEANT OVER 10 YEARS AGO THAT WE UTILIZED.
AND SO THERE WAS JUST NO REAL GOOD, UH, PROCESS ACROSS THE BOARD THERE, WHICH WAS IDENTIFIED IN THE AUDIT AS WELL.
UM, WHEN WE LOOK AT, UH, WE DID, THROUGH, THROUGH THIS PROCESS, WE TALKED ABOUT HAVING
THERE WERE SEVERAL CLERICAL ERRORS WHICH IDENTIFIED THAT WE HAVE SOME, WHAT WE THOUGHT WERE RIGHT MISS RIFLES MISSING, AND THEY WEREN'T MISSING.
THEY WERE JUST, WE EITHER DIDN'T WRITE DOWN THE SERIAL NUMBERS APPROPRIATELY WHEN WE GOT THOSE INVOICES OR WE DIDN'T IN A TIMELY MANNER SAY, HEY, THESE WERE REISSUED OUT TO THESE INDIVIDUALS.
AND SO WE HAD CLERICAL ERRORS THROUGHOUT THE PROCESS.
ONCE WE REALLY DUG INTO IT AND LOOKED AT IT, IT JUST HIGHLIGHTED WHAT THE AUDIT ALREADY SHOWED THAT WE NEEDED BETTER PROCESS IN PLACE TO TRACK THESE WEAPONS ON A DAY-TO-DAY BASIS AND THEN DO BETTER ACCOUNTING FOR THOSE.
UM, WHEN WE LOOK AT, AT IDENTIFY GENERAL ORDERS THREE, UH, FIVE 13 IS WHEN WE PLACE SOMEBODY ON ADMINISTRATIVE LEAVE AND WE SEND THEM HOME.
UM, AND WITH THAT PROCESS, UH, WE HAD AMENDED IT SEVERAL YEARS EARLIER AFTER WE HAD AN INCIDENT WHERE SOME FIREARMS WENT MISSING BY A SERGEANT WHO STOLE THEM.
AND SO WE PUT A BETTER PROCESS IN PLACE WITH THAT AND, BUT NOT ALL THE DIVISIONS WERE FOLLOWING THAT PROCESS.
AND SO THE AUDIT RE-IDENTIFIED THAT.
AND SO WE NEEDED TO GO BACK AND ENSURE THAT HEY, WE WERE TAKING THE WEAPONS BUT WE WERE KEEPING IT AT THE STATION VERSUS TAKING THEM TO THE QUARTERMASTER, WHICH IS OUR PROCESS.
AND SO MAKING SURE THAT THAT'S REISSUED THE PATROL DIVISION'S ALREADY REISSUED AN EMAIL THROUGH THE DEPUTY CHIEFS AND, UH, ASSISTANT CHIEF SAYING, HEY, FOLLOW THIS PROCESS.
IF YOU HAVE ANY QUESTIONS, REACH OUT.
UM, WE WERE ALSO LOOKING AT, UM, UPDATING GENERAL ORDER TO KIND OF MAKE IT A LITTLE BIT EASIER FROM A, UH, STANDPOINT FOR THOSE OFFICERS AND SERGEANTS TO PULL THAT BACK FROM THE OFFICERS THAT WERE ON ADMINISTRATIVE LEAVE SO THAT WE CAN GET THOSE FASTER AND GET THE HIGH, UH, ISSUE ITEMS, FIREARMS, TASER, UH, BADGE WARRANT OF APPOINTMENT, THOSE THINGS IMMEDIATELY GET THEM TURNED INTO QUARTERMASTER AND THEN COME BACK AND GET ALL THE OTHER EQUIPMENT.
'CAUSE WE WERE ACTUALLY TAKE ALL EQUIPMENT FROM THEM.
[00:55:01]
ANYTHING THAT WE ISSUE THEM, WE ACTUALLY PULL BACK FROM THEM WHEN THEY PUT ON ADMINISTRATIVE LEAVE.AND THAT'S OBVIOUSLY A LITTLE BIT LARGER TASK 'CAUSE WE GET ISSUED A LOT OF EQUIPMENT.
AND SO WE WANTED TO MAKE SURE WE GOT THE HIGH VALUE ITEMS, IMPORTANT ITEMS FIRST, AND THEN MADE SURE THAT WE COULD GO BACK AND GET THOSE OTHER ITEMS SO THAT WE DIDN'T MISS ANYTHING.
UM, WHEN WE TALK ABOUT REIMAGINING THE INVENTORY PROCESS, AGAIN, I MENTIONED THAT WE DIDN'T HAVE A GOOD COMMUNICATION BETWEEN ALL PIECES OF THE PROCESS.
AND SO WE WANT TO MAKE SURE THAT WE HAVE, AS SOON AS A UNIT ASKS FOR, HEY, WE NEED TO GET THESE ADDITIONAL WEAPONS FOR TRAINING OR FOR THE NEW RECRUIT CLASS, THAT IMMEDIATELY ONCE PROCUREMENT IS, UH, AWARE OF THAT AND A PROCUREMENT PROCESSES THAT THAT QUARTERMASTER KNOWS, HEY, YOU'RE GONNA GET A SHIPMENT OF 50 TO A HUNDRED GUNS FOR THIS NEW RECRUIT CLASS.
AND SO THAT WE KNOW IT'S COMING.
AND THEN WHEN IT GETS THERE, WE KNOW, HEY, FIREARMS, IT'S HERE.
WE'VE GOT IT, WE'VE INVENTORIED IT, WE'VE, UH, PUT IT IN THE SYSTEM.
NOW WE'RE GONNA ISSUE IT TO THE FIREARMS TRAINING CENTER OR TO THE OFFICERS THEMSELVES.
AND THAT WAY BEFORE THEY GO TO THE TRAINING, THEY HAVE THEIR WEAPONS AND THEY'RE READY TO GO.
AND SO AGAIN, MAKING SURE THAT IT'S THERE AND WE HAVE A GOOD TRACKING ON IT.
AND THEN OUR YEARLY INVENTORY THAT WE HAVE WITH EACH SUPERVISOR VERIFYING WHAT OFFICERS HAVE, THAT WOULD BE A A CHECK THERE.
WE ALSO FOUND THAT WE WEREN'T COMPARING THAT TO OUR QUALS EACH YEAR THAT WE HAVE.
SO WE HAVE OUR FIREARMS QUALIFICATIONS, PISTOLS, YOU HAVE TO GO THROUGH EVERY, UH, ONCE A YEAR.
OUR RIFLES YOU HAVE TO DO TWICE A YEAR.
BUT WE WEREN'T COMPARING THOSE NUMBERS TO WHAT WE ACTUALLY ISSUED OUT.
AND SO PUTTING A PROCESS IN PLACE TO ENSURE THAT WE HAVE SEVERAL DOUBLE CHECKS IN PLACE TO ENSURE THAT, HEY, WHAT I ISSUED YOU IS WHAT YOU'RE QUALIFYING WITH.
UM, 'CAUSE OBVIOUSLY WE DON'T WANT YOU SHOOTING A GUN THAT YOU HAVEN'T QUALIFIED WITH AND WE DON'T WANT YOU SHOOTING A GUN.
WE HAVEN'T GIVEN YOU UNLESS AUTHORIZED THROUGH OUR GENERAL ORDERS.
SO JUST MAKING SURE THAT WE HAVE THAT PROCESS TIGHTENED UP.
UM, WE'VE ALREADY KIND OF REWRITTEN THAT AND TESTED IT.
THE TRAINING DIVISION HAS BEEN TESTING THAT WITHIN THEIR, UH, GROUP.
AND SO WE FEEL LIKE WE'RE IN A COMFORTABLE SPOT THAT WE CAN NOW, UH, GATHER ANY OTHER LITTLE HOLES WITH SOME OF OUR SPECIALTY UNITS LIKE SWAT AND MAKE SURE THAT THERE'S NOTHING WE'RE MISSING THERE AND THEN PUSHED THAT OUT TO THE ENTIRE DEPARTMENT.
UH, WE ALSO WANTED TO MAKE SURE THAT THE QUARTERMASTER WAS OUR ESSENTIAL HUB FOR WEAPONS.
UM, WHEN MAJOR MERIT TOOK OVER AND AFTER THIS AUDIT, WE DETERMINED THAT THERE WERE SEVERAL FIREARMS AT THE FIREARMS TRAINING CENTER.
UM, WE HAD EXTRA RIFLES THAT, THAT WERE WAITING FOR US TO BE HANDING OUT FOR PATROL RIFLES TRAINING SCHOOL.
THEY CAN BE AT THE QUARTERMASTER AT A MORE CENTRALIZED LOCATION BEING CONTROLLED IN THE SYSTEM.
AND IN THAT WAY, AGAIN, IF I'M GOING TO RIFLE SCHOOL, I CAN GO TO THE QUARTERMASTER.
I HAVE IT ISSUED TO ME, THEN I GO OUT TO THE SCHOOL, I TRAIN AFTER THE TRAINING.
UH, WE ALSO WANTED TO MAKE SURE THAT THE FIREARM TRAINING CENTER WAS OUR CENTRAL HUB FOR AMMUNITION.
SO THAT INSTEAD OF HAVING MULTIPLE UNITS BY AMMO, WE JUST HAVE IT CENTERED AND FOCUSED THROUGH THE FIREARMS TRAINING CENTER.
THEY WOULD PURCHASE THE AMMO, THEY WOULD HOLD THE AMMO AND THEY WOULD ISSUED OUT TO ANY OF THE UNITS THAT NEEDED IT, WHETHER IT BE FOR PRACTICE TRAINING, UM, OR QUALIFICATIONS.
NEXT SLIDE WITH OUR MODERATE RISK.
UM, WHEN WE LOOKED AT THE GENERAL ORDERS AND THE STANDARD OPERATING PROCEDURES, UH, WE WANTED TO UPDATE EVERYTHING NOT ONLY FOR OUR FIREARMS, BUT ALSO FOR SOME OF OUR LESS LETHAL WEAPONS.
AS THE AUDIT TOUCHED ON SOME OF OUR LET'S LETHAL WEAPONS, WE SAW THE SAME ERRORS THAT WE HAD WITHIN OUR FIREARMS. JUST WE DIDN'T HAVE A GOOD TRACKING PROCESS FROM PURCHASE THROUGH ISSUANCE.
UM, AND THEN WITH OUR LESS LETHAL, WE HAVE SEVERAL MORE OF THOSE THAT ARE ISSUED AT THE STATION FOR DAILY CHECKOUT FOR OFFICERS.
OUR PEPPER BALLS, OUR 40 MILLIMETERS, ALL OF THOSE ARE DAILY CHECKOUT ITEMS FOR OUR OFFICERS AS NEEDED.
AND SO WANTED TO MAKE SURE THAT WE SHOWED THAT UP.
AS WELL AS MAKING SURE THAT OUR LESS LETHAL TEAM AT THE ACADEMY WE'RE ABLE TO GO BACK THROUGH AND TRACK AND ACCOUNT FOR THOSE AS WE NEEDED REPAIRS OR RETURNS AND THINGS OF THAT NATURE.
WHEN WE WERE LOOKING AT THE ADDING ADDITIONAL, UH, QUANTITIES OF AMMUNITION, THE AUDIT, UH, SHOWED THAT WE HAD A HIGH NUMBER OF AMMUNITION.
AND THEN SO WE COULDN'T ADEQUATELY SAY THAT THIS IS WHY WE HAVE THIS.
WE KNEW, WE KNOW BASED ON COVID AS A RECENT EXAMPLE, THAT, UM, IN SOME OF THOSE CASES, IT ACTUALLY MAKES IT VERY HARD FOR US TO GET THE AMMUNITION BECAUSE IT'S, THE MANUFACTURING WAS SLOWER AND WE JUST COULDN'T HOLD WHAT WE NEEDED TO HAVE.
UM, WELL OBVIOUSLY WITH 3 3300 OFFICERS, THAT'S A LOT OF AMMO.
WE EACH CARRY ABOUT 53 ROUNDS ON OUR PERSON AFTER QUALIFICATION.
AND WE USE QUALIFICATION ROUNDS, UM, 50 ROUNDS PER QUALIFICATION EACH YEAR.
AND THEN WE HAVE 50 ROUNDS OF AMMUNITION THAT WE CAN USE FOR, FOR PRACTICE ROUNDS EACH MONTH.
AND SO WHEN YOU START ADDING THAT UP, THAT'S A LOT OF AMMUNITION.
AND THAT'S NOT COUNTING WHAT WE WOULD DO FOR TRAINING, WHICH WOULD RUN, UH, RECRUITS THROUGH ABOUT 300 ROUNDS AND THEIR WEEK LONG, UH, TIME OF TRAINING FOR THAT, PLUS ANY OTHER ADDITIONAL SCHOOLS, SPECIALTY SCHOOLS OR SWAT SPECIALTY SCHOOLS FOR OUR TACTICAL TRAINING GROUP, UM, WE JUST RUN THROUGH A LOT NOW WHERE WE CAN IMPROVE.
WHAT WE WERE DOING IS WE WEREN'T DOCUMENTING IN OUR TRAINING CLASSES OR OUR LESSON PLANS HOW MUCH AMMUNITION WE NEEDED FOR THAT TRAINING CLASS.
AND SO WE WANNA MAKE SURE THAT WE'RE, HEY, THIS IS WHAT WE THINK WE'RE GONNA NEED FOR THIS TRAINING CLASS.
START TRACKING THAT ON A TRAINING BY TRAINING BASIS TO ENSURE THAT THAT'S WHAT WE'RE USING IF WE'RE NOT SCALE UP OR SCALE DOWN BASED ON THAT, AS WELL AS, HEY, WE WEREN'T TRACKING OR, OR CALCULATING
[01:00:01]
WHO ALL'S COMING OUT TO PRACTICE EACH MONTH.AND SO WE DON'T KNOW HOW MUCH ACTUAL PRACTICE AMMUNITION WE ARE USING ON A MONTH TO MONTH BASIS.
SO WE WANT TO ENSURE THAT WE ARE TRACKING THAT AND KNOWING SO THAT IF WE DO HAVE AN EXCESS OF AMMUNITION, WE CAN OBVIOUSLY SCALE BACK ON THAT AND WE DON'T HAVE TO HOLD THAT MUCH AMMUNITION.
AND THAT KIND OF LEAVES US INTO THE NEXT ONE, WHICH WAS, UM, THE PURCHASING OF NEW AM CONTAINERS.
UH, WE HAD SEVERAL, UH, CONTAINERS OUT THERE THAT WERE RUSTY AND WEREN'T WORKING AS WE NEEDED THEM TO WORK, UM, CAUSING DAMAGE TO SOME OF THE AMMUNITION THAT WE HAD.
AND SO MAKING SURE THAT ONE, IF WE DON'T ACTUALLY NEED THAT NUMBER OF AMBIENT MUNITION CASES, BECAUSE WE DON'T NEED THAT MUCH AMMO, OBVIOUSLY WE DON'T HAVE THOSE, DON'T REPLACE THOSE.
WE DID HAVE SOME THAT WE'VE IDENTIFIED THAT NEED TO BE REPLACED.
WE WERE WORKING ON THE QUOTES TO RECEIVE THE DEMOLITION OF THE OLD STRUCTURES, UM, AND THEN REPAIRING SOME OF THE CONCRETE PADS THAT THEY SIT ON.
AND THEN, UM, GETTING THE NEW CLIMATE CONTROLLED AMING CONTAINER AMMUNITION, CONTAINERS, UM, INSTALLED AND THEN CONTINUE TO DO ALL AMMUNITION ONGOING EVALUATION.
THAT'S NOT JUST THE PRACTICE AML, BUT OBVIOUSLY OUR REALITY LABBE TRAINING USES MUNITION ROUNDS, UM, AS WELL AS WE HAVE PRACTICE ROUNDS FOR OUR PEPPER BALL RECERTIFICATIONS AND OUR 40 MILLIMETER RECERTIFICATION.
SO ENSURING THAT WE HAVE THE RIGHT NUMBER OF PRACTICE ROUNDS FOR THAT, AND THEN KEEPING TRACK ON THAT ON A REGULAR BASIS AS WELL.
AND WE WILL OPEN UP FOR ANY QUESTIONS AT THIS TIME.
I'LL KICK IT OFF AND THEN I'M GONNA GO TO MY RIGHT.
I APPRECIATE THE, UH, THE, THE, UH, UPDATE.
I'M GOING TO SLIDE SIX FOR A MINUTE ON THE HIGH RISK.
UM, YOU HAD MENTIONED, UH, ON THE REIMAGINING THE INVENTORY AUDIT THAT NOW WHEN PROCUREMENT WILL, WILL HAVE LIKE, SAY, 60 HANDGUNS COMING, THEY LET THE, UM, QUARTERMASTER KNOW, THE QUARTERMASTER WILL LET THE UNITS KNOW, BUT HOW, THAT'S THE PIECE THAT I'M NOT SEEING IN HERE.
HOW IS THAT COMMUNICATED? IS IT, IS IT IN SOME KIND OF ONLINE CHECKLIST? HOW IS THAT COMMUNICATION DOCUMENTED? RIGHT NOW, IT'S DOCUMENTED THROUGH AN EMAIL OR A HAND NOTIFICATION.
UM, WE JUST RECENTLY TRANSITIONED TO A DIGITAL PLATFORM FOR OUR MENLO SYSTEM.
UM, AND MY, AS WE'RE WORKING THROUGH THAT, THE IDEA IS, HEY, IT'S GONNA GET APPROVED IN THAT SYSTEM FOR THE PURCHASE.
AND AT THAT POINT, THEN WE CAN FORWARD THAT TO THE QUARTER MASTER SAYING, HEY, HERE'S THE APPROVAL THAT WE HAVE.
HERE'S THE IN INVOICE THAT'S ATTACHED IN TERMS OF WHAT WE ALREADY GOT THE QUOTE FOR.
THAT WAY WE HAVE A, UH, A NUMBER AND A TRACKING, DIGITAL TRACKING SYSTEM FOR THAT, FOR OUR PR AF OR PURCHASE, UH, REFERENCE AGREEMENT.
UM, AND AT THAT POINT, WE JUST CONTINUE THAT, MOVING THAT ALONG THROUGHOUT THE PROCESS, UM, EITHER CREATING A SECONDARY FORM THAT IT WOULD PASS THROUGH OR JUST CONTINUE TO PUSH THAT THROUGH, FORM THAT FORM THROUGH FOR EACH OF THOSE UNITS.
SO WOULD YOU DEFINE THE, THE RECOMMENDED AUDIT FOR THIS HIGH RISK ITEM IS, UM, THE AUDIT IMPROVEMENT IS TO HAVE BETTER RECORD KEEPING AND BETTER ACCOUNTABILITY.
DO YOU BELIEVE THAT THE EMAIL SUFFICES TO DO THAT? THE EMAIL? NO.
AND THAT'S WHERE MY DIGITAL SYSTEM THAT WE HAD IN, UH, UPDATED FOR OUR MEMO PROCESS IS GONNA BE A BETTER SOLUTION FOR THAT.
'CAUSE NOT ONLY WILL IT BE IN THE SYSTEM THAT OUR COMMANDERS HAVE ACCESS TO, TO PULL REPORTS AND CAN IMMEDIATELY SEE THOSE INVOICES AND THAT INVENTORY, BUT ALSO THE PARTNERS THAT ARE ATTACHED TO THAT.
SO THE QUARTERMASTER NEEDS TO SAY, HEY, I, I FELT LIKE I SEE THIS, BUT I CAN'T FIND IT.
THEY CAN GO PULL THE REPORT, UH, PROCUREMENT, YOU KNOW, QUARTERMASTER ASKS, HEY, I DON'T SEE IT.
PROCUREMENT CAN GO, NOT ONLY WILL THEY ALREADY HAVE IT IN THEIR WORKFLOW, BUT THEY'LL ALSO BE ABLE TO SHOW THEM HOW TO PULL THAT REPORT.
AND SO ANYWHERE DOWN THE LINE FROM A COMMANDER TO THE PARTY INVOLVED CAN SEE AND PULL UP THAT IN INFORMATION.
IS THE AMMO TRACKING RIGHT NOW FOLLOWING THE SAME PROCESS OF JUST EMAILS AND IS THAT ENVISIONED TO BE AS PART OF THE SAME PROCESS AS WELL IN THE FUTURE? YES.
SO CORRECT ME IF I'M WRONG, THIS, FOR THE AUDITOR, THIS AUDIT WAS FROM THE PERIOD OCTOBER 1ST OF 21 THROUGH DECEMBER 31ST OF 23.
SO WE'RE NOW TWO AND A HALF YEARS INTO IT, AND WE STILL ARE JUST USING EMAILS TO TRACK OUR AMMUNITION AND OUR, AND OUR WEAPONS.
SO THE DIGITAL PLATFORM THAT I'M TALKING ABOUT, I JUST WENT LIVE WITH FOR THE DEPARTMENT, UH, IN JANUARY.
UM, AND SO WE LAUNCHED OUR POLICY PUSH OUT FIRST ON JANUARY 13TH, AND THEN WE DID OUR FARMS ON JANUARY 27TH.
AND SO IT'S STILL A RELATIVELY NEW SYSTEM FOR US.
AND SO WE'RE STILL WORKING THROUGH SOME OF THE BUGS WITH THAT.
BUT ULTIMATELY WE'VE ALREADY HAD ABOUT 29, UH, HUNDRED FORMS SENT THROUGH THE PART OF THE SYSTEM SINCE JANUARY 29TH.
AND SO IT'S ALREADY NOT ONLY INCREASED THE SPEED OF WHAT, WHICH WE'RE MOVING ITEMS THROUGH THE DEPARTMENT, BUT ALSO HAS ALREADY SHOWN A BETTER TRACKING FOR IT.
AND WE'RE JUST NOW GETTING INTO THE PIECE WHERE WE CAN KIND OF ANALYZE THE FUNCTIONALITY OF IT BEHIND IT.
SO JUST LOOKING AT, IF I TALK ABOUT AND NOT, UH, PROCUREMENT, WHEN I SAY PROCUREMENT, I'M TALKING ABOUT INTERNAL DPD PROCUREMENT, NOT CITY PROCUREMENT.
[01:05:01]
UM, THAT COMMUNICATION IS, IS ALL INTERNAL WITHIN THE DEPARTMENT.UM, IT'S ALLOWING US TO REALLY SEE WHAT TYPE OF THINGS WE'RE PURCHASING, HOW WE'RE PURCHASING, WHO IT'S GOING THROUGH, WHO'S SENDING IT UP.
AND SO SOME OF THOSE TYPES OF THINGS ARE OBVIOUSLY STILL ONLY THREE OR FOUR MONTHS IN THAT WE'RE STILL LOOKING AT.
NO, AND THAT'S WHERE ONE OF THE REASONS WE HAVE OUR, UH, DATE PUSHED OUT TO A 20, 27 DATE IS A WAY TO ACCOMPLISH THIS.
AND WE KNOW IT'S A HIGH RISK ITEM AND WE KNOW WE NEED TO MOVE ON IT FAST.
UM, MAJOR MERIT AND HIS TEAM HAS BEEN EXCELLENT ABOUT US MOVING ON SOME OF THOSE HIGH RISK THINGS REALLY QUICKLY.
UM, ARE WE, WE PERFECT? NO, WE'RE STILL WORKING ON MAKING SURE THAT WE ARE.
I AM, I'M, I'M JUST GONNA SAY I'M DISAPPOINTED IN, IN THE FACT THAT THIS AUDIT'S TWO AND A HALF YEARS OLD, DPD GETS THE MOST MONEY OF ANY DEPARTMENT IN THE CITY.
WE DON'T SAY NO TO ANYTHING YOU ASK FOR GENERALLY.
AND FOR THIS AUDIT TO HAVE BE SO OLD, AND WE'RE STILL COMMUNICATING VIA EMAIL IS OUR TRACKING MECHANISM FOR WEAPONS AND AMMUNITION TO ME IS JUST UNACCEPTABLE.
YOU KNOW, I'M A, I, I'M NOT A POLICE OFFICER.
UM, I AM A, UH, CHL HOLDER AND I WAS IN THE MILITARY.
AND FOR ME, LIKE IF YOU DIDN'T, IF YOU AS A SOLDIER EVER MISPLACED YOUR WEAPON OR LOST YOUR WEAPON, LIKE YOU'RE GETTING, YOU'RE GETTING DISCHARGED.
SO FOR ME ON THIS AUDIT, LIKE, WE'VE GOTTA DO BETTER THAN THIS AND IT'S GOTTA BE QUICKER.
I'M GONNA TURN IT OVER TO MY COLLEAGUES.
UH, CHAIR WEST, YOU, YOU'VE COVERED A LOT OF WHAT I WAS GONNA SPEAK TO, BUT I I, I DID WANNA MAKE SURE I UNDERSTOOD FROM THE WEAPON, I MEAN THE, UH, AMMUNITION TRACKING PERSPECTIVE.
AND IT SOUNDS LIKE THAT'S STILL DONE THROUGH, THROUGH EMAIL, UH, COMMUNICATION.
AND, AND I'M JUST GONNA MAKE THIS JOKE JUST 'CAUSE I LIVE BY THE GUN RANGE AND I, I THINK I COUNT ABOUT A MILLION DOLLARS A MORNING, UH, GOING OUT THE GUN OUTTA THE BARREL.
IT DO WHAT YOU GOTTA DO, BUT I THINK I, THE IDEA OF NOT KNOWING ONE, I'VE ALWAYS SAID THIS FROM A 'CAUSE I WORKED IN PROCUREMENT AND DID SOME OF THE WORK ON SOME OF THE PROCUREMENTS TO BUY, YOU KNOW, SOME OF THE WEAPONS AND, AND, AND ALL OF THOSE THINGS.
AND I ALWAYS WONDERED HOW IT WAS BEING TRACKED.
HOW DO WE KNOW WHEN WE BUY THIS ROUND OF AMMUNITION, WE KNOW THAT WE'RE NOT OVERBUYING OR WE'RE NOT UNDER BUYING, UH, ESPECIALLY BASED ON WHAT, YOU KNOW, WHAT'S NEEDED IN, YOU KNOW, ON YOUR UNIFORMS VERSUS WHAT'S NEEDED IN INVENTORY FOR PRACTICING AND ALL OF THAT KIND OF STUFF.
SO I, I TOO WOULD, WOULD PIGGYBACK ON, IN, IN, IN, IN, I GUESS MOVING UP THE TIMELINE BY WHICH WE GET SOMETHING IN PLACE AS MANY TIMES AS WE GO THROUGH COOPERATIVE AGREEMENTS.
I KNOW THIS TYPE OF STUFF EXISTS.
SO THAT'S SOMETHING THAT I WOULD JUST PUT AN URGENCY ON AS WELL.
JUST MOVING DOWN THE LINE, ANYBODY? NO.
UH, CHAIRMAN JOHNSON, HE'S GOT HIM.
UM, I'M TRYING TO FIND MY NOTES THAT I JUST HAD.
ARE WE CURRENTLY AT RISK OF LOSS IN ACCOUNT, UH, UNACCOUNTED FOR WEAPONS OR AM UH, AMMUNITION? AMMUNITION? I'M SORRY.
NO, UH, WHAT, AND I'M, AND I'M SORRY I JUST WALKED IN.
WHAT ACCOUNTABILITY DO WE HAVE IN PLACE TO PREVENT THOSE KIND OF THINGS FROM HAPPENING? SO RIGHT NOW WE HAVE YEARLY INVENTORIES FOR EACH OF OUR UNITS THAT ARE, UH, CONDUCTED BY THE SUPERVISOR, DIRECT SUPERVISOR OF THE OFFICER THAT HOLDS THAT WEAPON AND OR THE DIVISION COMMANDER THAT HOUSES THOSE WEAPONS.
SO EXAMPLE, OUR PATROL DIVISIONS HOUSE SEVERAL SHOTGUNS FOR DAILY CHECKOUT.
THOSE ARE CHECKED OUT DAILY AND THEY'RE INSPECTED THREE TIMES A DAY.
AND SO THAT WE KNOW EXACTLY WHERE THEY ARE EVERY SINGLE DAY AND WHEN THEY'RE NOT, FOR SOME REASON, IF THEY'RE OUT TOO LONG OR ANY, LIKE, ANYTHING OF THAT NATURE, UH, THE SERGEANT OR THE PSO AT THE STATION IS THEN LOOKING FOR THAT WEAPON.
IS THE OFFICER STILL OUT AND ABOUT WAS OUR FIRST QUESTION.
RIGHT? MAYBE THEY'RE WORKING LATE, THEY'RE IN JAIL, UM, DOING SOME OF THOSE THINGS.
SO ALL OF THOSE WEAPONS AT THE STATIONS ARE CHECKED THREE TIMES A DAY.
ANY OF OUR OFFICER, OUR PERSONAL WEAPONS ARE CHECKED, UH, MONTHLY THROUGH, UH, INDIVIDUAL SUPERVISOR AUDITS AND THEN YEARLY FOR A VISIBLE VIS, UH, SORRY, A VISUAL PHYSICAL INSPECTION OF THAT WEAPON PLUS OUR QUALIFICATIONS.
UM, NOW LIKE I SAID EARLIER, WE, WE DO HAVE A, AN OPPORTUNITY WHERE WE NEED TO COMPARE THOSE TWO REPORTS AND WE HADN'T BEEN DOING THAT.
AND HAVE THERE BEEN ANY DISCIPLINARY ACTIONS OR CONSEQUENCES TIED TO THESE FINDINGS? NOT AT THIS TIME.
CAN YOU EXPLAIN WHY NOT? UH, RIGHT NOW THERE IS ONLY, UH, THERE IS A CONTROL NUMBER FOR, UH, TWO
[01:10:01]
40 MILLIMETERS THAT WE'RE MISSING.AND SO WE'RE STILL WAITING FOR INTERNAL AFFAIRS TO COMPLETE THEIR INVESTIGATION.
SO LET ME, UM, JUST UNPACK THIS A LITTLE BIT 'CAUSE I THINK I'M CONFUSED AND IT'S BEEN A REALLY LONG DAY, JUST SO BEAR WITH ME.
UM, WE WERE USING EMAIL TO COMMUNICATE LIKE WHEN AMMUNITION CAME IN AND THEN WHERE IT WENT.
IS THAT CORRECT? THAT THERE IS NOW AN INTERNAL COMMUNICATION SYSTEM WITHIN DPD THAT, THAT BEGINS TO TRACK THE, THE AMMUNITION AND WHERE IT COMES? CORRECT.
ALL OF OUR PURCHASES ARE DONE AND APPROVED THROUGH THE P-M-A-M-H-C-M SYSTEM.
IT'S A WHAT SYSTEM? IT'S P-M-A-M-H-C-M-I.
SO THE COMPANY IS PMAM AND THE, THE MODULE THAT WE USE IS HCM.
AND IT HOUSES OUR FORMS, OUR TRAINING, OUR POLICY, UM, AND SO ANYTIME WE SUBMIT FORMS FOR ANYTHING TRAVEL, SO IT'S PURCHASES, UM, INTERNAL MEMOS, ANYTHING THAT IS TRACKED IN THIS SYSTEM OKAY.
UP THROUGH THE CHAIN OF COMMAND.
SO IT'S A COMMUNICATION TOOL, BUT IT'S ALSO TRACKING AND HOLDING ONTO ALL KINDS OF FORMS. CORRECT.
SO IF I WAS IN NORTHEAST AND I NEEDED SOME ADDITIONAL AMMUNITION, I WOULD GO IN AND MAKE A REQUEST AND THAT FORM WOULD BE IN THAT SYSTEM.
AND YOU COULD TRACK THAT ON APRIL 21ST, I ASKED FOR X AND WHAT HAPPENED AFTER THAT? AND THEN WHO, WHO RESPONDED.
SO IT, YOU COULD DO AN AUDIT AND FIGURE OUT AND TRACK AMMUNITION OR ANY TYPE OF PURCHASE MUCH BETTER WITH THIS INTERNAL SYSTEM THAN JUST WITH THE EMAILS.
HOWEVER ELSE HANDWRITTEN NOTES THAT, THAT WE MIGHT HAVE BEEN USING AND THAT'S, THAT'S IN PLACE TODAY.
SO WHAT IS 2027? WHAT IS THAT GOAL? UM, FROM AN INVENTORY STANDPOINT, WE WE'RE STILL ON A PAPER INVENTORY SYSTEM.
AND SO ACROSS THE BOARD, RIGHT.
SO I TALKED ABOUT HOW QUARTERMASTER HAS A, IS CURRENTLY USING WASP, WHICH IS A DIGITAL TRACKING SOFTWARE, UM, FOR THEM, BUT THEY'RE THE ONLY ONES WHO ARE USING IT.
ONLY THE QUARTERMASTER, NOT WHO, WHO ELSE NEEDS TO BE USING IT? ANYBODY WHO HOUSES ANY FIREARMS
AND SO THAT WOULD BE ALL OF OUR PATROL DIVISIONS, ALL DIVISIONS, OUR LESS LETHAL TEAM AS WELL AS OUR SPECIALTY UNITS LIKE SWAT, TACTICAL TRAINING GROUP, AND SOME OF THEM AS WELL.
SO WHEN NORTHEAST GETS THE FORM THAT SAYS THAT THEY'RE, THAT THEY'VE REQUESTED AND THEY'RE GOING TO GET X, Y, Z AMMUNITION, THEY GO TO A PIECE OF PAPER AND WRITE DOWN, WE GOT X, Y, Z ON APRIL 21ST OR WHATEVER.
AND WHY DOES IT TAKING SO LONG TO BE ABLE TO HAVE THE, THE SOFTWARE OR AN INTERNAL, YOU KNOW, PROGRAM TO LOG THAT, THAT WOULD REQUIRE A NEW PROGRAM? IT REQUIRES ANOTHER PROGRAM AND THAT REQUIRES MONEY.
AND SO THAT'S SCHEDULED FOR 2027.
WE WANTED TO GIVE OURSELVES TIME.
I'VE BEEN WORKING WITH THE AUDITS FOR THE LAST OFF AND ON FOR THE LAST FOUR YEARS MM-HMM
UM, AND SO I'VE BECOME VERY FAMILIAR WITH HOW FAST SOME OF THAT MOVES.
AND SO WE WANTED, THIS IS A REALISTIC, WE DO WANT IT.
WE WANNA MAKE SURE IT'S A REALISTIC TIMELINE.
UM, BECAUSE WE ARE, I MEAN DBD HAS THE MOST OUTSTANDING AUDIT RECOMMENDATIONS WITHIN THE CITY AND I'M AWARE OF THAT AND WE DON'T WANT THAT TO BE THE CASE.
WE WANT TO MOVE AS FAST AS WE CAN, BUT WE ALSO WANT MAKE SURE THAT WE'RE NOT PUSHING DEADLINES.
WE WANT TO HAVE A REALISTIC DEADLINE AND COMPLETE THAT DEADLINE.
UM, I THINK EVERYBODY UP HERE WOULD LOVE FOR IT TO BE BEFORE 2027.
UM, SO I DON'T KNOW IF THERE'S ANYTHING WE CAN DO TO ASSIST WITH THAT, BUT JUST THAT'S THE GENERAL SENTIMENT I'M FEELING IS YES MA'AM.
AND WE WANT THAT TO BE DONE AS WELL.
UM, AND SO IF THERE ARE ANY ROADBLOCKS, WE WILL DEFINITELY BRING IT TO THE COUNCIL AND WITH THEM.
HELP US REMOVE THAT ROADBLOCK.
WELL, THANK YOU FOR THAT HEADLINE OF DPD HAS THE MOST OUTSTANDING AUDIT
I FINANCE CHAIR WOULD LIKE TO KNOW WHAT THE FINANCIAL IMPLICATIONS ARE OF ALL OF THE OUTSTANDING, UH, AUDIT RECOMMENDATIONS THAT ARE TIED TO SOMETHING LIKE WE NEED THE TECHNOLOGY, WE NEED, YOU KNOW, SOME ARE GONNA BE PROCESSED AND THAT MAY COME WITH TECHNOLOGY OR SOMETHING ELSE THAT HAS A FINANCIAL IMPLICATION.
BUT TO THE POINT OF 65% OF, UH, THE CITY'S BUDGET, 100% OF OUR PROPERTY TAX, WHICH IS ON PEOPLE'S MIND RIGHT NOW, UM, I THINK IT'S GONNA BE IMPORTANT TO LOOK AT THAT LIST AND THEN QUANTIFY WHAT IT WOULD TAKE TO MAKE THAT WHOLE AND WRITE THE OTHER THING I WAS GONNA SAY, I MEAN, FROM THE TIME AN AUDIT, THE FIRST DRAFT COMES THROUGH AND IT KIND OF GOES BACK, YOU KNOW, IT'S SENT AND THEN YOU CAN REACT TO IT AND WHAT ARE YOU GONNA ACCEPT AND WHAT ARE YOU NOT GONNA ACCEPT OR WHATEVER.
I MEAN, THERE'S A LOT OF TIME TO BE THINKING ABOUT THIS.
AND SO IT IS DISAPPOINTING TO SEE THAT YEARS HAVE ELAPSED BETWEEN WHEN THIS REALLY WAS HOPEFULLY BROUGHT TO SOME LEADERSHIP'S RADAR.
UM, AND I WOULD ALSO ASK THAT IF ANYBODY'S AWARE OF ANYTHING ELSE OF THIS NATURE GOING ON THAT MAYBE IS NOT ON THE AUDIT
[01:15:01]
TEAM'S RADAR, BUT THAT YOU'RE AWARE OF THAT IS LIKE THIS WHERE TECHNOLOGY NEEDS TO BE BROUGHT IN OR THERE'S SOMETHING THAT, A PRACTICE THAT IS JUST NOT RIGHT, ESPECIALLY, YOU KNOW, COMPARED TO YOUR MILITARY SERVICE AND HOW THAT WOULD BE VIEWED, UH, I WOULD ASK THAT YOU RAISE THAT WITH LEADERSHIP.SO THAT CAN ALSO BE FACTORED IN AS WE GO INTO OUR BUDGETING SESSIONS SO THAT WE DON'T HAVE ANY MORE LISTS OF, OF OUTSTANDING, UH, RECOMMENDATIONS.
I WANTED TO GO BACK AND JUST ASK JUST A GENERAL QUESTION ON SLIDE FOUR.
YOU TALK ABOUT ADMINISTRATIVE LEAVE OR RESTRICTED DUTY.
SO RESTRICTED DUTY SOUNDS LIKE THERE'S STILL, I MEAN, CAN YOU DRAW THE DISTINCTION? LIKE ONE SOUNDS LIKE THERE'S STILL MAYBE A NEED FOR A FIREARM AND HOW DO YOU HANDLE THAT? YES, YES.
SO RESTRICTED DUTY COULD BE, I, I MAY, YOU MAY NOT BE ABLE TO GO OUT AND ACTUALLY ANSWER CALLS OR YOU MAY NOT BE DO THAT, BUT I'M NOT GONNA DISARM YOU.
YOU'RE GONNA BE AT THE STATION, YOU'RE GONNA BE AT AN ADMINISTRATIVE ROLE.
UM, MY ROLE IS AN ADMINISTRATIVE ROLE, BUT I'M STILL CARRYING A FIREARM.
AND SO THAT, BUT IT'S NOT A RESTRICTED DUTY.
SO, BUT RESTRICTED DUTY MAY BE, THEY COULD BE LIGHT DUTY, THEY COULD BE, HEY, YOU KNOW WHAT, I JUST DON'T WANT YOU TO HAVE CONTACT WITH THE PUBLIC RIGHT NOW.
I MEAN, EVEN IF THEY'RE ON SITE, THE OTHER ONE IS DEFINITELY, YOU KNOW, YOU NEED TO GET EVERYTHING BACK.
I THINK, OH, AND TO THE POINT ABOUT COOPERATIVE AGREEMENTS, UM, YOU KNOW, THAT'S A GREAT POINT.
UM, CHAIR GRACIE ALSO, AND MAYBE THIS WAS SAID, BUT WHEN YOU'RE TRACKING THE AMMUNITION, I MEAN, DO YOU ALSO TRACK THE DISCHARGE OF THAT SO THAT WE ARE RUNNING IT? YES.
ANYBODY ELSE? NO, JUST A COUPLE FOLLOW UPS.
I WANT TO THANK, I AGREE WITH QUANTIFYING THE BUDGET ON THE MISSING AUDIT ITEMS. AND THEN I WANT TO THANK THE VICE CHAIR SPECIFICALLY FOR CLARIFYING MY CONFUSION.
IT WASN'T AS QUITE AS BAD AS I THOUGHT WHEN I WAS ASKING MY QUESTIONS, BUT JUST WALK ME THROUGH FOR A SECOND.
THE LIFE OF A, OF A, OF A WEAPON.
SO LET'S SAY YOU ARE AT, SOMEONE'S AT ONE OF THE, THE, THE STATIONS, UM, SOUTH SOUTHWEST 'CAUSE THAT'S MINE.
AND LET'S SAY THERE'S, THEY HAVE THEIR OWN SECURED FACILITY THERE WITH LIKE RIFLES, RIGHT? CORRECT.
UM, HOW WOULD, AND AND WE KNOW THE SERIAL NUMBER OF THE ONE THAT'S MISSING JUST 'CAUSE THEY HAVE TRACKED IT.
SO HOW DO I GO BACK THROUGH THE LIFE OF THAT RIFLE AND WHERE IT MIGHT'VE BEEN TAKEN TO THE RANGE? OR HOW DO WE TRACK THAT? IS IT, DO YOU HAVE TO GO INTO THE EMAIL ACCOUNTS TO FIND IT OR IS THERE A WRITTEN, SOME OF THAT IS, IS VERY PAPER AT THE MOMENT, RIGHT? IT'S PAPER.
SO SOUTHWEST HAD, SOUTHWEST WAS ACTUALLY WHERE WE STARTED.
OUR, OUR FIRST DIGITAL TRACKING PROGRAM, UH, WAS CREATED BY THEN SERGEANT, UH, JONATHAN BLANCHARD, NOW LIEUTENANT BLANCHARD.
UM, HE HAD BUILT THE PROGRAM HIMSELF, AND SO WE WERE CHECKING THOSE OUT.
SO I WOULD CHECK IT OUT TO THE OFFICER, OFFICER WOULD GO OUT FOR THAT DAY.
UM, AND UH, OBVIOUSLY IF HE LOST IT AND HE KNOWS HE LOST IT, HE'S THEN REPORTING THAT TO A SUPERVISOR.
AND THEN WE'RE TRACKING FROM THAT STANDPOINT, WE, AND IT MOVES UP THE CHAIN AND THEN WE HAVE SOME PROCESSES IN PLACE FOR LOST PROPERTY.
UM, AND AT THAT POINT WE WOULD THEN NOTIFY THE QUARTERMASTER THAT, HEY, THIS PROPERTY IS MISSING.
AND THEN FOLLOW ALL OF THE OTHER PROCEDURES THAT WE HAVE IN PLACE FOR A MISSED ITEM.
IF, I DON'T KNOW, IT'S MISSING THE SYSTEM THEN TELLS US, SAY, HEY, IT GOES TO THE NEXT SHIFT, NEXT SHIFT PULLS AN AUDIT OUT OF THAT SYSTEM AND SAYS, HEY, THESE ARE ALL THE MISSING ITEMS THAT SHOULD HAVE BEEN CHECKED IN BY NOW.
AND THEN WE CAN TRY AND RECTIFY WHY THAT'S MISSING.
AND IN MOST CASES, 'CAUSE THE WAY THE SYSTEM WAS BUILT, I MIGHT HAVE PROBABLY JUST TYPED IT IN WRONG.
SO INSTEAD OF PUTTING IN A RIFLE WITH A STAR, I PUT IN A RIFLE WITH A PLUS.
WELL, IT CREATED A NEW ITEM AT THAT POINT IN TIME.
AND SO, UM, I JUST HAVE TO RECTIFY, OKAY, NO, THE ITEM'S NOT MISSING.
WE TURNED IT IN, WE JUST TURNED IT IN UNDER THE WRONG ITEM NUMBER.
AND THAT'S ANOTHER FLAW WITH THE SYSTEM THAT WE'RE USING AT THE MOMENT.
AND THAT'S, IF I HAVE THAT COMPUTER PROGRAM, THE ONES THAT DON'T HAVE THE COMPUTER PROGRAM ARE JUST SIMPLY, SIMPLY LOGGING IT OUT TO OFFICER SO-AND-SO ON, SHIFT A, AND THEN WE HAVE TO MAKE SURE ON SHIFT B THAT IT WAS TURNED IN.
AND SO THAT'S WHERE JUST RECTIFYING THAT.
AND OBVIOUSLY THERE'S A LOT OF HUMAN ERROR THERE BECAUSE I'M LOOKING AT WHETHER I CAN READ YOUR HANDWRITING, WHETHER I CAN'T READ YOUR HANDWRITING, IT'S ON A PIECE OF PAPER.
DID I MISS IT? DID I SKIP IT? BECAUSE I'M LOOKING AT A WHOLE BUNCH OF LINES.
AND SO THAT'S WHERE WE KNOW FINDING A DAILY CHECKOUT PROGRAM THAT WE CAN SCAN ITEMS IN AND OUT AND THEN HAVE THAT AUDIT PROCESS FOR US VERY EASILY IDENTIFIABLE TO WHERE I'M NOT TYPING IN THE WRONG THING TIME AND TIME AGAIN, THAT, THAT WOULD SOLVE THAT PROBLEM.
AND THEN OBVIOUSLY IF WE, UM, AGAIN, THAT'S DONE EVERY SHIFT.
AND SO IF THERE IS AN ITEM THAT IS MISSING ON A SHIFT AND WE CAN'T FIND IT, THE DIVISION COMMANDER HAS THEN NOTIFIED AND THEN WE HAVE OTHER PROCEDURES IN PLACE TO ENSURE THAT, HEY, IF WE CAN'T FIND IT ON A LONG-TERM BASIS, OKAY, WHO WAS THE LAST PERSON WHO HAD IT? WE RESEARCHED THAT AND THEN CONTROL NUMBERS ARE STARTED TO IDENTIFY WHAT HAPPENED.
IT ALMOST SEEMS LIKE, UH, THANK YOU FOR THAT.
UH, ALMOST SEEMS LIKE, YOU KNOW, THE WAY AMAZON HAS FIGURED OUT EVERYTHING GETS A QR CODE AND IT, YOU KNOW EXACTLY WHERE IT IS, IF IT'S BEING DELIVERED TO YOU ONCE IT'S LEFT THE FACTORY, WHAT HAVE YOU, UH, WE COULD HAVE SOME KIND OF SIMILAR QR CODE SYSTEM WHERE EVERY WEAPON'S EXACT LOCATION AT ANY TIME IS, IS, IS IDENTIFIED.
I I FEEL LIKE WE'RE IN THAT WORLD OF TECHNOLOGY NOW AT THIS POINT.
DID YOU HAVE SOMETHING? YES, SIR.
[01:20:01]
INTRODUCE YOURSELF PLEASE.I'M OVER THE TRAINING DIVISION.
AND, UH, I HAD A, I HAD A COUPLE QUESTIONS.
WHEN YOU, WHEN YOU ASK IF WE TRACK ALL THIS THROUGH EMAIL, ARE YOU ASKING, IS THAT HOW WE KNOW WHAT UNIT HAS WHAT WEAPONS JUST THROUGH THE EMAIL? OR ARE YOU ASKING IS THAT HOW WE ORDER WEAPONS? OR MIKE UNDERSTANDING AT THE TIME WHEN I WAS ASKING THAT IS THAT IF YOU WANTED TO FIND ONE OF YOUR WEAPONS THAT, YOU KNOW, IF YOU ARE LIKE, ALL RIGHT, I NEED TO FIND WHERE THESE 20 WEAPONS WERE DELIVERED TO, THE ONLY WAY YOU WOULD KNOW HOW TO DO THAT IS BY LOOKING AT EMAILS.
IS THAT NOT CORRECT? I CAN, THAT'S HOW WE COMMUNICATE, BUT THERE'S, THERE'S OTHER WAYS WE CAN DO THAT.
UM, I WAS ALSO IN THE MILITARY.
SO I UNDERSTAND THE QUARTERMASTER.
THANK YOU FOR YOUR SERVICE AND THANK YOU, SIR.
AND, UM, BUT THE QUARTERMASTER, IT'S, IT'S MY BELIEF THAT THE QUARTERMASTER SHOULD BE THE CENTRAL HUB OF ALL THE EQUIPMENT.
WE GET TO INCLUDE THE WEAPONS.
AND THAT'S ULTIMATELY WHAT WE'RE TRYING TO DO RIGHT NOW.
YOU HAVE IN THE DEPARTMENT MULTIPLE UNITS THAT ARE KIND OF SILOED WHEN IT COMES TO THEIR INVENTORIES, UM, WHICH IS ANOTHER REASON WHY IT KIND OF TAKES TIME FOR US TO GET, UH, A COMPLETE PICTURE OF ALL THE WEAPONS WE HAVE AND WHO HAS THE WEAPONS.
NOW, IF YOU GO TO EACH ONE OF THESE UNITS, THEY'RE GONNA HAVE THEIR OWN INVENTORY PROGRAM.
SO YOU'LL BE ABLE TO SAY, OFFICER SMITH HAS THIS WEAPON, THIS IS A SERIAL NUMBER, THESE ARE THE ATTACHMENTS TO THAT WEAPON.
THESE ARE THOSE SERIAL NUMBERS.
THAT'S WHEN THE OFFICER IS QUALIFIED.
WHICH AGAIN SPEAKS TO YOUR QUESTION ABOUT IF A WEAPON GOES MISSING, WHAT'S, WHAT'S THE LIFETIME OF THAT WEAPON? WELL, AS SOON AS THAT WEAPON GETS ISSUED TO THAT OFFICER, THAT OFFICER BELONGS TO THAT WEAPON, THAT WEAPON BELONGS TO THAT OFFICER FOREVER.
SO IF WE JUST HAPPEN TO SEE, UH, AN AR 15 SITTING IN A SQUAD CAR, WE GO TO THE SERIAL NUMBER, WE KNOW WHO OWNS THAT WEAPON AND SHOULD HAVE IT.
AND IF THAT OFFICER DOESN'T HAVE IT AND WE FIND IT IN A SQUAD CAR IS LAYING AROUND SOMEPLACE, THEY'RE GONNA GET A CONTROL NUMBER.
THEY'RE GONNA GET DISCIPLINED FOR IT.
BECAUSE AGAIN, LIKE YOU WERE IN THE MILITARY, YOU KNOW, YOU LOSE YOUR WEAPON.
THAT'S, THAT'S THE END OF THE WORLD RIGHT THERE.
AND, UH, WE DO TAKE THAT PRETTY SERIOUSLY.
SO WE DO COMMUNICATE THROUGH EMAIL, THAT IS CORRECT, AND WE MAY COMMUNICATE TO EACH OTHER SAYING, HEY, QUARTERMASTER, I'M GONNA NEED 50 GUNS FOR THIS NEW CLASS COMING UP.
BUT THERE'S A WHOLE SLEW OF PAPERWORK AND REQUISITION FORMS THAT, UH, THAT WE FILL OUT, MAKING SURE WE KNOW EXACTLY HOW MANY WEAPONS WE HAVE ON HAND, HOW MANY WE'RE GONNA NEED TO ORDER, WHO WE'RE GONNA GIVE THEM TO, AND WHEN THAT'S GONNA HAPPEN.
AND AGAIN, IT'S ALL NOW THE PM S UP AND RUNNING AND I GOTTA HAND IT TO 'EM.
PMMS DOING, DOING A REALLY GOOD JOB SO FAR.
UM, ALL THAT'S GONNA BE DIGITAL NOW INSTEAD OF JUST HANDWRITTEN.
UM, BUT AGAIN, THE HANDWRITTEN STUFF WE ARE STILL DOING BECAUSE WE ARE, ARE A LITTLE BIT BEHIND IN THE TIMES.
UH, YOU WERE ASKING ABOUT, UH, UH, AMMUNITION.
WE USED TO BUY IT A YEAR, A YEAR'S WORTH OF AMMUNITION AT A TIME, WHICH THAT AIN'T, THAT AIN'T THE WAY TO DO BUSINESS.
RIGHT? SO NOW WE'RE BUYING IT ON A, ON A QUARTERLY BASIS.
SO HOPEFULLY THAT'S GOING TO HELP US, UH, DETERMINE EXACTLY HOW MUCH AM WE NEED TO HOLD ON HAND, AND WE'RE NOT GONNA BE WASTING ANY OR NONE.
IF IT'S GONNA DEGRADE, WE'LL HAVE IT, AND WE'RE NOT, YOU KNOW, DROPPING $2 MILLION WORTH OF A BILL FOR $2 MILLION AT A TIME.
WE'RE DOING IT QUARTERLY AND WE'RE USING IT AS WE'RE GETTING IT AND WE'RE STORING IT UP SO WE KNOW EXACTLY HOW MUCH WE NEED INSTEAD OF JUST KIND OF GUESSING IT.
BUT THAT'S STILL A PROCESS BECAUSE WE'RE SWITCHING FROM HOLDING IT, ORDERING IT ONCE A YEAR TO ORDERING IT FOUR TIMES A YEAR.
UM, SO WE'LL, WE'LL NEED A LITTLE BIT OF GRACE MOVING FORWARD ON THAT ONE.
UM, SPOKE ON, UH, THAT'S, THAT'S JUST KIND OF KIND OF WHAT I WANTED TO LET Y'ALL KNOW.
IT STILL LOOKS LIKE WE'VE GOT A BUNCH OF THREADS THAT WE NEED TO PULL AND TIE TOGETHER.
IT IT DOES, AND IT HAS TAKEN A WHILE.
THAT'S BECAUSE OF ALL OF ALL THE SILOED UNITS.
AND I WANNA SAY NOBODY'S DOING ANYTHING WRONG.
NOBODY'S VIOLATING ANY POLICIES.
EVERYBODY'S CARING FOR THEIR WEAPONS AND TAKING CARE OF IT THE BEST THEY CAN.
GETTING QUALIFIED, UH, RECORDING THE SERIAL NUMBERS, MAKING SURE THE WEAPONS ARE ASSIGNED WHERE THEY NEED TO BE.
BUT EACH UNIT HAS THEIR OWN DATABASE AND WE'RE TRYING TO CONSOLIDATE ALL THAT.
ULTIMATELY PUT IT ON A QUARTERMASTER.
SO IF Y'ALL WANT TO KNOW, IF THE CHIEF OF POLICE WANTS TO KNOW, HEY, HOW MANY OF I GOT, WHAT DO WE HAVE? WHAT DO WE NEED? IT'S ALL RIGHT THERE AT QUARTERMASTER.
EVERYTHING IS RECEIVED A QUARTERMASTER AND THEN DISTRIBUTED OUT INSTEAD OF GOING TO DIFFERENT UNITS IN DIFFERENT DIVISIONS AND THEN REPORTED BACK TO QUARTERMASTER, THERE'S ONE CENTRAL PLACE.
AND THAT'S JUST, THAT'S ANOTHER REASON WHY IT'S KIND OF TAKEN ITS TIME.
UM, UH, LIEUTENANT CORRY KIND OF MENTIONED, UH, LAST YEAR, WHENEVER I TOOK OVER, WE HAD 76 RIFLES AT THE VAULT OF THE RANGE.
WELL, WE DON'T NEED 76 RIFLES SITTING AT A VAULT OF THE RANGE.
THEY NEED TO BE AT THE VAULT AT QUARTERMASTER.
SO THAT WAY QUARTERMASTER KNOWS, HEY, I'VE GOT THESE WEAPONS.
AND IF ANOTHER UNIT SAYS, HEY, WE NEED TO, WE NEED TO ORDER SOMERS, WE, SHE CAN SAY, WELL, I'VE ALREADY GOT 'EM HERE.
WE DON'T NEED TO ORDER ANYTHING NEW.
[01:25:01]
THAT'S THE COMBINED CHALLENGE WE'VE GOT IN DOING ALL THIS.SO, UM, I HOPE, I HOPE THAT KIND OF GIVES A LITTLE MORE CLARITY ON WHAT, WHAT WE'RE TRYING TO DO.
IT, IT WAS VERY HELPFUL AND A LITTLE MORE IN DEPTH, UM, UH, WINDOW AND PICTURE INTO WHAT, WHAT YOU, YOU GUYS, HOW YOU MANAGE YOUR WEAPONS.
I WOULD LIKE TO SEE THIS COME BACK, JACK, JUST FOR AN UPDATE IN, UM, YOU KNOW, I THINK LATER THIS YEAR.
I MEAN, WE MAY BE A DIFFERENT COMMITTEE AT THAT POINT, BUT I THINK, UH, IN, UH, NOVEMBER, DECEMBER, AND JUST GIVE US AN UPDATE ON HOW 2020 SEVEN'S LOOKING.
SO WE'LL, WE'LL REACH BACK OUT.
TO TRY TO KEEP US BACK ON TRACK HERE.
UM, WE ARE GOING TO, I KNOW ONE ITEM A LOT OF FOLKS ARE HERE FOR, UH, WAITING AROUND IS ITEM H THE MONTHLY PROCUREMENT ACCOUNTABILITY REPORT.
UM, I'M NOT SURE WHO HAD QUESTIONS ON THAT.
WAS ALL RIGHT, DEPUTY MAYOR, PROTON, TAKE IT AWAY.
AND I THINK I ASKED THIS LAST MONTH AS WELL, HHH, UM, BECAUSE THIS IS SO NEW.
I THINK THIS IS ONLY THE SECOND MONTH WE'RE SEEING IT.
SO ADMINISTRATIVELY APPROVED AWARDS, I MEAN, THOSE ARE OUT THE DOOR.
THEY'VE BEEN SIGNED PENDING ADMINISTRATIVE AWARDS.
I MEAN, WHEN A COUNCIL MEMBER GETS THIS, AND I DON'T KNOW, JACK, IF THIS IS YOU OR, UH, OH, GO AHEAD.
SO WHEN WE, SO LOOKING AT THE PENDING ADMINISTRATIVE AWARDS LIST, THAT'S STILL A POINT WHERE A COUNCIL MEMBER CAN ASK QUESTIONS AND FIND OUT MORE ABOUT IT AND POTENTIALLY BRING IT BEFORE COUNCIL IF WE WANTED TO.
SO THE ADMINISTRATIVE APPROVED AWARDS HAVE BEEN EXECUTED ALREADY.
UM, THESE ARE IN VARIOUS STAGES OF THE PROCESS.
SO, UH, WE ENTER THIS WHEN A DEPARTMENT HAS REQUESTED A CONTRACT.
AND SO IT MAY BE LIKE YOU'LL SEE VARIOUS ONES THAT ARE UNDER A COOPERATIVE OR A SOLE SOURCE.
SO WE DO THE REVIEW TO APPROVE THE USE OF AN EXEMPTION, AND THEN THEY'RE ROUTED TO THE ATTORNEYS FOR PROCESSING.
SO ANY OF THESE YOU CAN ASK QUESTIONS ABOUT.
UM, IF THERE'S AN ACTIVE SOLICITATION, WE MIGHT NOT BE ABLE TO ANSWER ALL OF IT.
UM, BUT THESE ARE STILL OPEN FOR YOU TO REVIEW AND, AND ASK QUESTIONS ABOUT.
WELL, HOW COULD THEY BE ON THIS LIST IF THEY WERE STILL AN ACTIVE SOLICITATION? BECAUSE WE'VE BEEN REPORTING WHEN THE CONTRACT IS REQUESTED BY THE DEPARTMENT.
AND SO IT STILL HAS TO GO THROUGH A PROCESS.
UM, BUT THERE'S NOT, I THINK FOR THE NEXT ONE WHAT WE CAN DO IS, IS IDENTIFY THOSE THAT ARE AN OPEN SOLICITATION.
WELL, THAT WOULD BE HELPFUL SO THAT WE MAKE SURE THAT WE ARE STAYING WITHIN THE LINES OF THE LAW.
AND THEN ALSO, I MEAN, I'M, WHAT I'M TRYING TO GET TO IS LIKE, WHAT'S MY DEADLINE ON THIS? WHEN IS THIS GONNA MOVE TO BEING APPROVED? AND I KNOW THAT THEY'RE ALL DIFFERENT DATES, BUT IT'S LIKE WHEN THIS LIST COMES OUT, DO WE HAVE AT LEAST 30 DAYS OR, UM, CAN YOU HELP WITH THAT OR SO LIKE A TARGET DATE THAT IT'S SET TO BE SIGNED? JUST SO IF I'M LIKE, I'VE HIGHLIGHTED A FEW I WANNA ASK ABOUT, BUT I DON'T KNOW EXACTLY.
I CAN GIVE YOU, UM, LIKE AN AVERAGE DATE OF WHAT, HOW OFTEN THE, OR HOW SOON AAS ARE APPROVED.
BUT IT'S REALLY JUST GONNA DEPEND ON EACH ITEM.
UM, AND THE DEPARTMENTS ENTER THEM THEMSELVES.
SO THERE MIGHT BE SOME ITEMS THAT ARE DEPARTMENT LED AND THEY MAY HAVE A TIMEFRAME, BUT, UM, WE CAN LOOK AND SEE IF THERE'S ANYTHING IN THE SYSTEM THAT WE CAN USE TO KIND OF PROJECT A DATE.
YEAH, I MEAN, IF IT'S TYPICALLY, YOU KNOW, 30 DAYS FROM THE, I MEAN, I'M JUST TRYING TO GET A SENSE, RIGHT, SO THAT AS WE'RE LOOKING AT, YOU KNOW, THE OTHER URGENT THINGS THAT WE HAVE TO DEAL WITH, YOU KNOW, WHEN WHEN SHOULD WE MAKE SURE THAT WE STILL HAVE A WINDOW TO BE ABLE TO ASK QUESTIONS? AND IF THERE'S SOMETHING, AN ISSUE THAT WE FEEL LIKE NEEDS ATTENTION, I MEAN, THAT'S THE WHOLE POINT OF THIS, RIGHT? IS LET'S UNUM, THE PROCESS, GREAT DECISION, MOVE THE MONEY INTO THE MARKETPLACE, INTO WORKING FOR THE TAXPAYERS.
UH, SO I STILL LOVE THIS AND I LOVE SEEING IT COME BEFORE US.
UH, BUT I DO, THE OTHER PART OF IT WAS THE OVERSIGHT PIECE, WHICH IS, YOU KNOW, THERE IS STILL THAT OPPORTUNITY TO, UM, LOOK AT IT AND INTERVENE IF NECESSARY.
ZEL GIBSON, UH, CITY MANAGER'S OFFICE.
I LOVE ALL YOUR POINTS THAT YOU'RE MAKING AND, AND MAYBE WHAT WE NEED TO DO, AND JUANITA, YOU CLEAN THIS UP IF I MESS THIS UP, BUT HOW TO USE THE POWER REPORT THAT WE PROVIDED YOU.
SO KEEP IN MIND THE ITEMS THAT YOU'RE LOOKING AT NOW, THE ONES THAT ARE PENDING, IT'S A SCATTERGRAM ON WHEN THEY MIGHT COME DUE.
SOME OF THESE MIGHT TURN TO, UH, SOMETHING THAT'S BEEN EXECUTED AND APPROVED TOMORROW, LITERALLY.
AND SO, AND THAT'S MY CONCERN.
ANYTHING IN THE 30, WE WOULD TELL YOU ANY WAY WITHIN A 30 TO 60 DAY RANGE, WHAT YOU'RE TYPICALLY GONNA SEE IS THEY'RE GONNA SHOW UP ON THE PENDING SECTION AND THEN WITHIN 30, 45 DAYS LATER THEY WILL BE EXECUTED.
WE'LL SHOW UP ON THE, THE OTHER SECTION, WHAT'S IT CALLED? ONE EITHER, I'M SORRY.
UH, ALL THE ADMINISTRATIVELY APPROVED, THE ONES THAT HAVE BEEN ADMINISTRATIVELY
[01:30:01]
APPROVED.SO YOU'LL SEE THEM MATRICULATE FROM PENDING BECAUSE THEY'VE ENTERED IT.
THEY'VE LET US KNOW THAT THERE'S A SERVICE THAT THEY'RE REQUESTING AND THEY'RE GOING THROUGH THE PROCESS.
AND THEN IT WILL LATER SHOW UP ON THE APPROVED SECTION.
SO THE, YOUR, YOUR TIMING FOR THE COUNCIL HERE TO SAY, HEY, I HAVE A QUESTION I'D, I'D LIKE YOU TO KIND OF POTENTIALLY STOP WHAT YOU'RE DOING, DEPENDING ON WHAT, WHAT, WHAT, YOU KNOW, WHAT STAFF IS WORKING ON.
AND THE TIME THEY ANSWER ASK YOUR QUESTIONS IS IN THE PENDING STAGE.
WELL, ON THE OTHER SIDE OF THIS, I MEAN TO, TO TAKE SOME THAT I'VE HIGHLIGHTED.
ONE IS, I THINK IT'S THE FOURTH ONE DOWN ON UNDER PENDING ADMINISTRATIVE AWARDS, THE SECOND PAGE, ONE YEAR SERVICE CONTRACT WITH A ONE YEAR RENEWAL OPTION FOR EVICTION ADVOCACY PROGRAM, IT'S $250,000.
SO I DON'T KNOW, I KNOW THAT WAS ONE OF OUR PRIORITIES IN BUDGETING.
I DON'T KNOW KIND OF WHAT THE STATUS IS.
I THOUGHT WE WERE GONNA AWARD IT AS A MASS.
AND SO THAT'S A ANOTHER QUESTION IS, YEAH, WHY IS IT BEING BROKEN UP THIS WAY? IS IT SO IT CAN BE SIGNED OFF ON THIS WAY? NO, IT DOESN'T HAVE TO COME TO A VOTE.
SO, UM, WE DID DISCOVER EARLIER TODAY, AND I THINK DORA IS HERE TO AN ANSWER ANY QUESTIONS, BUT THAT WAS MISLABELED.
SO IT'S NOT EVICTION ADVOCACY PROGRAM.
UM, I CAN'T REMEMBER WHICH PROGRAM THAT SPECIFICALLY IS.
UH, BUT IT'S A DIFFERENT CONTRACT.
SO THAT WAS A MIS MISLABELING THERE.
UM, SO THE OTHER THING TOO IS THIS IS AS OF MARCH 31ST.
SO IF ANY CORRECTIONS OR ANYTHING CHANGES BETWEEN MARCH 31ST AND THEN TODAY, WHICH IS APRIL 20TH, THOSE MAY NOT SHOW UP ON THIS REPORT BECAUSE WE'RE PULLING THE DATA THAT'S ENTERED BY THE DEPARTMENT BY A CERTAIN DATE.
SO THAT IS, THAT ONE IN PARTICULAR WAS, UM, MISLABELED.
SO ON YOUR NEXT REPORT, YOU'LL SEE THE CORRECT LABEL THERE.
OKAY, WELL WILL YOU PLEASE SEND ME WHAT THE CORRECT LABEL IS? YES.
UH, AND THEN THE OTHER ONE, I MEAN, THERE WAS ANOTHER ONE THAT'S ABOUT PAVING AND DRAINAGE DESIGN OF THREE ALLEYS.
WELL, THAT COULD BE ANY ONE, I HOPE.
UM, AND SO, YOU KNOW, I'M JUST CURIOUS ABOUT, ARE THOSE IN DISTRICT 13? I MEAN, WHERE ARE THOSE ALLIE? SO IT'S THESE, THIS IS THE, IT BEGS THESE QUESTIONS.
AND SO I'M JUST WONDERING, IS THERE A WAY TO JUST PLUG IN A LITTLE BIT MORE LIKE YOU WOULD IF IT WAS ON AN AGENDA WHERE WE CAN LOOK AND SEE, UH, WHERE THOSE ARE? SO WHAT I WOULD SUGGEST TO YOU, THIS REPORT IS IN ITS INFANCY.
UM, WE BROUGHT IT THROUGH THE FIRST COUPLE OF TIMES AND THERE WERE NO QUESTIONS.
IN FACT, YOU HIGHLIGHTED IT JUST LAST MONTH.
AND I WANT TO THANK YOU FOR THAT.
WE WANT TO GROW THIS INTO THE ACCOUNTABILITY REPORT THAT YOU WANT.
SO IF YOU WANT COUNCIL DISTRICT, UH, ADDED AS SOMETHING THAT YOU CAN FLAG AND LOOK AT, THOSE ARE THINGS THAT WE WOULD LOVE TO KNOW.
SO WE'RE IN A POSITION TO BE ABLE TO UPDATE THE REPORT ACCORDINGLY.
WHAT WE'VE ASKED, AND I'M GLAD THOR IS HERE AND OTHERS ARE SUPPOSED TO BE HERE AS WELL, BECAUSE WE'VE WARNED THEM THAT THIS WOULD BE THE PLACE OF ACCOUNTABILITY.
THIS IS WHERE COUNCIL WOULD ASK QUESTIONS.
AND SO WE'VE TOLD DEPARTMENTS, JUANITA SENDS THIS MONTHLY TO DEPARTMENTS SAYING, HEY, WE'RE GONNA BE AT FINANCE COMMITTEE ON X DATE.
YOU NEED TO BE AVAILABLE BECAUSE YOU HAVE, UH, CONTRACTS THAT ARE PENDING ON THE PAR REPORT.
AND SO THERE'S SOME PEOPLE IN THE BACK ROOM, SO IF THERE'S A PARTICULAR QUESTION THAT YOU HAVE ON THERE, HOPEFULLY THEY'RE HERE TODAY.
BUT AGAIN, ANY OTHER COMMENTS, EDITS, THINGS THAT YOU WANT, PLEASE? WE'RE TEASING THIS OUT.
THE BAR REPORT'S BEEN AROUND FOR A WHILE.
THE TECHNOLOGY ACCOUNTABILITY REPORT HAS BEEN AROUND FOR A WHILE, SO WE'RE GONNA MATURE THIS.
AND THIS'S A WORK IN PROGRESS, AND I DON'T EVEN KNOW IF THIS IS THE PLACE TO PICK APART ALL OF THE, THIS IS SO VAST.
YOU'D HAVE TO HAVE THE WHOLE OF, YOU KNOW, UH, EXECUTIVE LEADERSHIP I THINK WAITING AROUND.
BUT IF IT TOOK THE SHAPE MORE OF SOME OF THE OTHER REPORTS WE SEE, LIKE IN TRANSPORTATION, UM, YOU, YOU CAN EASILY SCAN DOWN A LIST AND SEE, OH, DISTRICT, YOU KNOW, LOOK FOR YOUR DISTRICT.
AND THEN WITHIN THAT, YOU FURTHER MAY WANNA KNOW, OH, OKAY, ARE THESE THESE ALLEYS THAT I'M AWARE OF THAT ARE COMING UP? AND SO IT'S JUST A LITTLE BIT MORE OF THAT.
YOU MIGHT NOT BE ABLE TO HAVE TWO NICE, NEAT COLUMNS.
YOU MIGHT HAVE TO GO, WE MIGHT HAVE TO KILL A FEW MORE TREES.
BUT, UM, ANYWAY, I JUST, I THINK THAT IS AN IMPROVEMENT THAT WOULD HELP US.
SO IF THERE'S ANYTHING BEYOND THE COUNCIL DISTRICT AS THIS GOES, AND IT MIGHT BE NEXT MONTH AND THE NEXT FEW MONTHS, WE'RE STILL WORKING THROUGH THE DRY PROGRAM.
MS. JUANITA WILL BE COMING BACK IN AUGUST KIND OF TALKING ABOUT THAT.
'CAUSE THAT JUST KIND OF GOT STARTED SURE.
SO IT'S A LOT OF GROWING PAINS ALONG THE WAY, BUT WE WANNA MAKE SURE HAVE WHAT YOU NEED MORE DETAIL.
DISTRICT AND A SENSE, HOWEVER YOU CAN DO IT, OF WHEN IT MIGHT BE SIGNED OFF ON.
UM, GOING DOWN THIS WAY? NO, THIS WAY.
AND I'M JUST GONNA FOLLOW UP WITH, UH, DEPUTY MAYOR PRO TEM.
I HAD THOSE SAME QUESTIONS, KIND OF WHEN IS THIS SOMETHING WE CAN TALK ABOUT OR NOT? AM I SUPPOSED TO KNOW? UH, AND, AND ALL OF THOSE, PARTICULARLY A COUPLE OF THEM ON HERE MM-HMM
ABOUT THE, THE, UM, UH, THE DRIVERS OF OPPORTUNITY GRANT PROGRAM AND THE YOUTH VIOLENCE INTERRUPTERS, JUST GETTING AN UPDATE AND A STATUS ON THAT.
THERE'S SOME THINGS I'VE BEEN WORKING WITH DPD AND I'D LIKE, WHENEVER THAT GETS ESTABLISHED, LIKE TO INCORPORATE THAT IN.
SO JUST BEING ABLE TO KNOW TIMING
[01:35:01]
OF IT.IT'S PRETTY MUCH EVERYTHING SHE SAID.
YOU KNOW, IN HONESTY, AND JUANITA, HELP ME WITH THIS.
IF I'M INCORRECT, WE, YOU SHOULD BE ABLE TO ASK ALMOST EVERYTHING EXCEPT FOR WHO THE AWARDEE IS.
SO WHEN WE'RE TALKING ABOUT THE PROCUREMENT PROCESS, UH, IF YOU WANNA KNOW MORE ABOUT THE SERVICE RIGHT.
AND WHAT DISTRICT OR WHO THE STAKEHOLDER GROUP OR WHAT THE SLAS MIGHT BE RELATIVE TO IT, WHAT, WHAT'S THE BENEFIT OF WHY WE'RE DOING THIS? STAFF SHOULD BE AVAILABLE TO ANSWER THOSE KIND OF QUESTIONS.
IF IT'S NOT COMPLETE AND YOU WANT TO KNOW WHO GOT THE ACTUAL AWARD, WE WON'T BE ABLE TO POTENTIALLY SPEAK TO THAT.
BUT THE SERVICE WE SHOULD BE ABLE TO TALK ABOUT HERE OPENLY LOOKING AT KIM FRANKLIN, SHE'S MY, OKAY.
SHE'S FACT CHECKING ME OVER THERE.
WELL, AND THAT WAS EXACTLY KIND OF WHAT I, I DIDN'T KNOW IF I COULD, UH, WITH THE, WITH THE VIOLENCE INTERRUPTERS OBVIOUSLY BEEN WAITING ON THAT ONE AND TRYING TO SEE, OKAY, WHAT SERVICE AREA IS THAT GONNA COVER AND ALL OF THAT.
SO IF YOU COULD JUST GET ME JUST SOME RESPONSES ON KIND OF THE INTENT, WHAT, WHAT IT, WHAT AREAS IT'S GONNA COVER, UM, UH, UH, HOW MANY DIFFERENT, JUST UNDERSTANDING THE SOLICITATION AS A WHOLE AND, AND ALL OF THAT SO WE CAN KNOW WHAT TO ANTICIPATE.
SO THAT WAS WHAT, WHAT I HAD SIMILARLY, IT WAS THE, UH, SAME THING WITH THE DRIVERS OF OPPORTUNITY.
UM, AND THEN I JUST HAD A QUESTION, A GENERAL QUESTION ABOUT THE UPGRADE AUDITORIUM, AUDIO VISUAL SYSTEMS THERE.
AND I THINK THAT GOES BACK TO SOME OF THE DESCRIPTIONS AREN'T CONSISTENT, BUT THAT ONE JUST SAID UPGRADE THE AUDITORIUMS AUDIO VISUAL SYSTEMS. WELL, WHAT AUDITORIUM? I WASN'T SURE, UM, WHICH AUDITORIUM THAT WAS.
SO THAT, I JUST HAD A QUESTION ABOUT THAT.
BUT THAT'S IN, SO YOU CAN JUST GET BACK TO ME AND WE'LL DO SOME ADDITIONAL TRAINING.
I KNOW, UM, WE KIND OF GAVE A STANDARD, UM, DESCRIPTION FOR THE DEPARTMENTS TO USE USE.
SO WE'LL REITERATE THAT WHEN THEY ENTER THEIR REQUEST, THEY HAVE TO ENTER IT, UM, VERY SIMILAR TO THE SUBJECT ON AN AGENDA ITEM.
ALRIGHT, I THINK THAT'S IT ON THAT ITEM.
I'M GONNA GO BACK FOR A SECOND TO ITEM G.
THAT WAS ONE I HAD A LOT OF QUESTIONS ON.
I WANT TO THANK STAFF FOR GETTING BACK TO ME ON ALL OF THEM.
THERE'S ONLY REALLY ONE REMAINING ITEM I HAD AND I'LL MAKE SURE MY COLLEAGUES GET A, A COPY OF ALL THOSE QUESTIONS VIA MEMO.
UM, ON ONE OF THE, SO ON THE AUDIT REPORT, PAGE 25, UM, THERE ARE OF THE IT AUDIT, THERE ARE 15 HIGH SEVERITY FINDINGS THAT ARE FROM THE AUDIT THAT ARE NOT YET IMPLEMENTED AND TWO THAT ARE UNDER REVIEW.
UM, I JUST WANT TO UNDERSTAND, YOU KNOW, WHAT OUR PLAN IS TO GET THESE HIGH SEVERITY FINDINGS, FINDINGS RECONCILED.
HELLO, I'M JEFF STOVALL, CHIEF INFORMATION OFFICER.
UM, WE ARE ACTIVELY WORKING ON AUDIT FINDINGS AND RESOLVING THOSE AUDIT FINDINGS WITH THE CONTROLLER'S OFFICE.
UH, SO WE HAVE AN ACTIVE PROGRAM TO GO BACK AND LOOK AT EVERY ONE OF THE AUDIT FINDINGS THAT WE'VE HAD OVER THE PAST TO COME BACK AND ADDRESS THEM.
AND SO OVER THE PAST COUPLE OF MONTHS WE'VE REALLY PUT THAT INTO PLACE AND STARTING TO BUILD MOMENTUM AND HAVE BEEN ABLE TO START CLEARING SOME OF THE ITEMS, ALTHOUGH THEY DON'T SHOW UP AS BEING CLEARED HERE, BUT THEY WOULD, THERE ARE GONNA BE ADDITIONAL ITEMS THAT'D BE SHOWED, UH, FOR APRIL.
AND, UH, GOING FORWARD ARE SOME OF THE HIGH SEVERITY FINDINGS ASSOCIATED WITH CYBERSECURITY.
UM, TANISHA DORSEY AND SHE INDICATES, NO, NONE OF THE ONES THAT WE HAVE HERE RIGHT NOW ON AS HIGH SEVERITY ARE CYBERSECURITY.
I'D LIKE TO A LIST OF WHAT ALL OF THE HIGH SEVERITY AUDIT ITEMS ARE.
I DON'T HAVE TO HAVE IT RIGHT NOW, BUT, UM, WOULD LIKE THAT TO BECAUSE THAT'S NOT IN THE REPORT OR AT LEAST I CAN'T FIND IT IF IT IS.
UM, SO I WOULD JUST SAY FOR THE NEXT, UM, NEXT EITHER NEXT MONTH OR JUNE, DEPENDING ON WHENEVER WE'RE HAVE A ROOM FOR IT, JACK, LET'S JUST PLAN ON GOING THROUGH THOSE 15 ITEMS. OKAY.
ANYBODY ELSE HAVE ANYTHING FOR THE, FOR ITEM G? NO.
WE ARE, UH, THERE'S ITEM K, UH, HR AND NINA PUT A REALLY GOOD MEMO TOGETHER ON WHAT'S GOING ON WITH THE CITY AUDITOR SEARCH COLLEAGUES.
UM, THEY ARE GOING TO BE BRIEFING US OUR POLLY HIRE, WHO WE SELECTED AS THE SEARCH FIRM FOR THE AUDITOR, IS GONNA BE BRIEFING US IN MAY.
AND, UM, THE, THE FULL, UH, THE ONBOARDING HAS OCCURRED FOR THE NOMINATING COMMISSION.
DOES ANYONE HAVE ANY QUESTIONS FOR, FOR NINA ABOUT THIS?
[01:40:01]
ABOUT WHERE WE'RE AT? SORRY TO MAKE YOU WAIT ALL DAY.ITEM LI DON'T KNOW WHO PULLED THAT.
THIS IS THE IT SERVICES OVERVIEW.
UH, I JUST NOTICED, UM, KIND OF IN THE SPIRIT OF THE DISCUSSION THAT'S GOING ON AROUND CITY HALL AND, YOU KNOW, THE NEED TO FUND THINGS APPROPRIATELY THROUGH TIME IS THAT THIS JUST SEEMED TO IDENTIFY BENCHMARKING GAPS THAT DALLAS SPENDS 3.9699999999999998% OF ITS OPERATING BUDGET ON IT, WHICH IS A LOT LOWER THAN THE GARTNER STATE LOCAL MEDIAN OF 5.3%.
AND THAT THE IT STAFFING RATIO AT 1.56% AS WELL BELOW THE FOUR POINT, UH, 4% INDUSTRY NORM.
SO, YOU KNOW, IF YOU WERE, IF WE WERE TO COME UP TO NORM, WHICH IS, I MEAN, DOES THIS CONCERN YOU, I MEAN, IT SEEMS LIKE IF THERE'S A NORM OUT THERE THAT WE ARE THIS FAR BELOW THAT, THAT'S SOMETHING TO BE CONCERNED ABOUT.
AND THEN, UM, WOULD YOU, DO YOU HAVE A PLAN FOR, IF WE SAID WE WANT TO AT LEAST BE AT OR NEAR THE NORM, UH, IN THIS AREA, WHAT YOU WOULD DO IN TERMS OF STAFFING AND IN, I THINK AT OUR UPDATES, LIKE, UH, CHAIR WEST WAS TALKING ABOUT? YES.
UM, SO IF WE LOOK AT THE NEXT PAGE, UM, THERE'S AN INDICATOR OF, OF WHAT DOES EACH ONE OF THESE BENCHMARKS REALLY MEAN? AND AS WE LOOK AT THE FTE RATIO, PART OF THE REASON WHY OUR FTE RATIO IS LOW IS BECAUSE WE DO USE OUTSOURCE SERVICES MM-HMM
AND SO OUTSOURCE SERVICES REDUCES THE NUMBER OF FTES THAT WE WOULD HAVE IN OUR ORGANIZATION.
UM, SO THERE IS SOME NORMALIZATION AROUND THAT.
ADDITIONALLY, I HAD A CONVERSATION WITH GARTNER RELATIVE TO THESE PARTICULAR BENCHMARKS AND HOW THEY'RE CALCULATED AND HOW THEY'RE APPLIED.
UM, AND THE INFORMATION FROM BEN FOR THE BENCHMARK FROM GARDNER IS THAT IN ORDER TO REALLY GET TO A SENSE OF WHETHER OR NOT THIS IS A SE A PLACE THAT WE HAVE SHOULD BE ALARMED ABOUT, WE SHOULD GO THROUGH A MORE DETAILED SURVEY WITH THE, WITH THESE NUMBERS AND REALLY LOOK AT THE SURVEY NUMBERS VERSUS INDIVIDUAL SERVICES THAT EXIST WITHIN INSIDE OF IT VERSUS LOOKING AT JUST THE TOTAL NUMBER.
SO WE DID HAVE THAT CONVERSATION WITH, UH, GARTNER LAST WEEK, AND WE DO WANT TO GO BACK AND TAKE ANOTHER LOOK AT THESE.
BUT AS FAR AS MY CONCERN GOES, UM, I AM NOT CONCERNED AT THIS POINT BECAUSE OF WHERE WE ARE EITHER ON THE SHARE OF OPERATING BUDGET OR ON THE INDUSTRY NORM.
WHERE I'M MORE CONCERNED IS TO MAKING SURE THAT AS WE ARE LOOKING AT HOW WE'RE SPENDING MONEY FOR, UH, FOR IT IN THE ORGANIZATION, THAT WE'RE SPENDING THAT MONEY TOWARDS MORE TOWARDS MODERNIZATION AND MAKING SURE THAT WE'RE MODERNIZING OUR ENVIRONMENTS VERSUS JUST SUPPORTING OLD ENVIRONMENTS.
AND THAT GOES BACK TO THE ISSUE OF TECH DEBT, WHICH IS ALSO DISCUSSED INSIDE OF THE, UH, INSIDE THE BRIEF.
AND, AND BRINGING UP TECH DEBT.
I MEAN, APPROXIMATELY 90 APPLICATIONS OR 16% ARE AT END OF LIFE UNSUPPORTED VERSIONS.
SO, UM, ALSO CONCERNING IS THAT THEY TOUCH PUBLIC SAFETY FINANCE, UM, YOU'VE GOT THEM AS HIGHEST PRIORITY, BUT YOU KNOW, WHEN YOU HEAR ABOUT END OF LIFE SERVICE AND THEN, UM, AROUND PUBLIC SAFETY, I KNOW THAT'S SOMETHING THAT WOULD CATCH OUR RESIDENTS' ATTENTION LIKE IT DOES OURS.
SO, BUT ON GOING BACK TO THE FIRST PART OF THIS, YOU'RE SAYING THAT BY YOU'RE TAKING THE OUTSOURCING SAVINGS AND YOU'RE, YOU'D RATHER PUT THAT TOWARD MODERNIZATION? YEAH.
WHEN WE USE MANAGED SERVICES, THE MANAGED SERVICES ARE SOMETHING THAT WE DO IN ORDER TO BE ABLE TO PROVIDE CAPABILITIES THAT WE CANNOT STAFF INTERNALLY AT A SUFFICIENT LEVEL.
SO IN TERMS OF HOW WE ARE USED MONEY GOING FORWARD, THE, THE USE OF THE MONEY TO GO MAKE SURE THAT WE'RE ADDRESSING THE TECHNICAL DEBT AND THE USE OF THOSE, UH, MANAGED SERVICES TO MAKE SURE THAT AS WE'RE CONSOLIDATING, AS WE'RE REDUCING OUT THE NUMBER OF APPLICATIONS THAT ARE NO LONGER, UH, SUPPORTABLE, THAT WE'RE USING THOSE FUNDS THAT TO CONTINUE TO REINVEST BACK INTO MORE MODERN, UH, SIT, UH, MORE MODERN SYSTEMS. THAT'S HOW YOU GET THIS IMBALANCE BETWEEN THE NUMBER OF SYSTEMS THAT WE HAVE THAT ARE, UH, OUT OF DATE, THE 90, AS WELL AS HOW DO YOU MAKE SURE THAT THEY GET SUPPORTED.
BECAUSE IF WE'RE NOT SUPPORTING THEM, THEN THAT'S HOW THEY START TO ACCUMULATE TECH DEBT.
ANY OTHER QUESTIONS ON THIS ITEM? NOPE.
[01:45:01]
ALL RIGHT.WHO SOMEBODY HAVE QUESTIONS? OH, BILL.
UH, COUNCIL MEMBER ROTH, I'LL TURN IT OVER TO YOU.
UM, THIS HAD TO DO WITH, UH, THE SOME, UH, REPAIR SOME, UH, INVOICES FROM DALWORTH RESTORATION.
UH, MY, MY QUESTION ON THIS WAS RELATED TO THE OVERALL ISSUE OF THE, OF THE DAMAGE AS A RESULT OF THE FREEZE.
THIS IS ONLY RE THIS IS ONLY REQUESTING MONIES FOR THE CLEANUP.
IT'S NOT, DOES THIS INCLUDE ANY REPAIR COSTS? ALSO, UH, THANK YOU FOR THE QUESTION.
COUNCIL MEMBER BRIAN THOMPSON, ASSISTANT DIRECTOR OF FACILITIES AND REAL ESTATE MANAGEMENT.
THIS REQUEST THAT YOU'RE SEEING TODAY IS ONLY REQUESTING TO PAY INVOICES FOR WATER EXTRACTION AND REMEDIATION WORK.
RELATIVE TO THAT IMPACT WAS THERE WAS IS IT, IS, IS IT, AND I DON'T NEED THE EXACT NUMBER, BUT WAS THERE SOME ADDITIONAL, UH, REPAIRS AND, AND, AND, UH, CONSTRUCTION REL RELATIVE TO THE, TO REPAIRING THE, THE STRUCTURE AS A RESULT OF THAT? FOR TWO OF THE THREE FACILITIES, THERE WILL BE, WE'RE CURRENTLY WORKING WITH BOTH THE DEPARTMENT PARTNERS, SO LIBRARY AND OFFICE OF ARTS AND CULTURE FOR THEIR PERSPECTIVE AND THEIR DESIRE, ESPECIALLY ON THE KLEBERG RILEY LIBRARY AND RE-ENVISIONING.
SO THERE WILL BE ADDITIONAL COST INCURRED.
SO WE'RE JUST NOW EMBARKING ON DESIGN.
UH, WE HAVE SOME A DA REQUIREMENTS TO MEET AT KLEBERG, SO EARLY STAGES.
BUT YES, WE WILL LIKELY COME BACK TO THIS COMMITTEE AND COUNSEL FOR ADDITIONAL APPROVALS LATER ON DOWN THE ROAD.
AND, AND, UH, UNDER OUR, OUR PROPERTY, UM, RISK, UH, FACILITY RISK SITUATION, UM, WE DON'T HAVE INSURANCE AS SUCH ON PROPERTY DAMAGE OR DO WE HAVE A LARGE DEDUCTIBLE, UH, OR ARE WE SELF-INSURED COMPLETELY FOR THIS TYPE OF A SITUATION? A, A, A MIX OF ALL OF THE ABOVE.
WE HAVE A HIGH DEDUCTIBLE, WE HAVE A $750,000 DEDUCTIBLE AND THAT CHANGES IN, IN MODE OF OPERATION DEPENDING ON THE TYPE OF EVENT.
SO IN, IN THIS EVENT, BECAUSE IT WASN'T WIND RELATED, WE CAN GROUP ALL RELATED FACILITY ISSUES UNDER ONE DEDUCTIBLE CLAIM TO REACH THAT $750,000 GOAL, IF YOU WILL.
ANY DAMAGES THAT THE RISK ADJUSTER ASSESSES ABOVE, THAT $750,000 WOULD BE ELIGIBLE FOR REIMBURSEMENT.
AND AT THAT POINT, THE CITY MANAGER AND THE, UH, BUDGET AND MANAGEMENT SERVICES WOULD DETERMINE WHERE THAT FUNDING THAT RESIDUAL, UH, FUNDING OVER SEVEN 50 WOULD BE APPLIED.
AND, AND AGAIN, MY POINT HERE IS, IS TO, I THINK YOU, I WOULD SUGGEST THAT WE LOOK AT THE, THE, THE SIZE OF THE DEDUCTIBLES, IT APPEARS HERE THAT WE'RE GONNA HAVE IN EXCESS OF, WE'RE GONNA HAVE 750 TO A MILLION DOLLARS WORTH OF POTENTIAL DAMAGE JUST BECAUSE OF THIS, THIS PARTICULAR INCIDENT.
AND THAT'S MONEY THAT'S NOT COVERED BY ANY KIND OF A, OF AN INSURANCE.
AND I THINK WE MIGHT WANT TO BE LOOKING AT THAT FROM A, FROM A RISK, UH, TOLERANCE, UH, LEVEL AND FUTURE DISCUSSIONS.
UH, COUNCIL MEMBER, UH, I THINK, UH, NDA SMITH IS ON YOUR CALENDAR FOR NEXT WEEK, UH, TO KIND OF TALK THROUGH SOME OF THE INSURANCE ISSUES.
I DIDN'T KNOW IF WE HAD MADE THAT.
THAT'D BE BECAUSE I KNEW YOU HAD SOME ADDITIONAL, BUT YES, IF WE NEED TO HAVE FURTHER CONVERSATION, UH, AT THE COMMITTEE LEVEL, WE CAN DO THAT.
BUT THE ANSWER WE PROVIDED WAS ABSOLUTELY CORRECT.
WE DO HAVE, UH, PROPERTY INSURANCE.
WE DO HAVE A $750,000 DEDUCTIBLE.
UH, SOMETIMES IT'S, WE HAVE TO FILE MULTIPLE CLAIMS. SOMETIMES IT CAN BE A COMBINED CLAIM.
SO WE CAN TALK YOU THROUGH SOME OF THAT NEXT WEEK.
THANK YOU FOR BRINGING THAT UP.
UH, SO ANYBODY ELSE ON ITEM M? NOPE.
ALRIGHT, MOVING ON TO ITEM N AS IN NOVEMBER.
DID WAS THAT ALRIGHT? UM, MR. ROTH? UH, ANY, UM, THANK YOU FOR ALLOWING ME TO ASK THE QUESTION ON THIS TOO.
UH, I'M, UH, THIS CAME UP I THINK IN IN OUR PREVIOUS TRANSPORTATION MEETING.
I'M, I'M CONCERNED ABOUT, OR NOT CONCERNED, BUT I'M WONDERING ABOUT THE, THE LAG TIME BETWEEN THE ORIGINAL, UH, BOND APPROVAL FOR THIS, FOR THIS WORK, UH, FROM TWO IN 2006 VERSUS NOW, UM, 20 YEARS LATER, WE'RE NOW WANTING TO DO THE WORK.
[01:50:01]
UH, I'M, I'M, I DON'T UNDERS I'M SORT OF CURIOUS AS TO WHAT'S GOING ON AND WHAT, WHY ARE WE, WHY DO WE NEED TO DO IT AT THIS TIME? WHAT, WHAT CAUSED DELAY? AND IS THIS, UH, JUST FOR SOME EXPLANATION, AND AGAIN, IF IT'S NOT APPROPRIATE FOR, FOR THIS COMMITTEE, I CAN DO IT OFFLINE, BUT I THINK IT'S PRETTY GERMANE TO THE MEMO.ZEL GIBSON CITY MANAGER'S OFFICE.
UM, I'VE BEEN HERE FOR A LONG TIME AND I'LL BE LEAVING SOON.
AND UH, WHEN I WAS FLEET DIRECTOR, I WENT TO SOUTHEAST AND I'D BEEN TO SOUTHEAST BEFORE.
BUT WHEN YOU BECOME THE FLEET DIRECTOR, YOU LOOK AT SOUTHEAST A LITTLE BIT DIFFERENTLY BECAUSE OF THE PEOPLE THAT WORK THERE.
IT'S ONE OF THE OLDEST FACILITIES THAT WE HAVE IN THE CITY.
AND WHEN IT RAINS, LIKE TODAY WHEN THEY'RE WORKING OUTSIDE ON EQUIPMENT, BECAUSE THE CLEARANCE DOESN'T ALLOW FOR THEM TO DO IT ON THE INTERIOR, THEY GET WET WHEN IT'S COLD IN THE WINTER AND THEY'RE TURNING WRENCHES IN THE COLD.
THE, UH, SHOP OFFICE, UH, USUALLY HAS PIGEONS AND TYPICALLY, UH, OUR BUILDING SERVICES PEOPLE GO IN AND CLEAN OUT WHAT PIGEONS DO BECAUSE IT SHOWS UP ON PEOPLE'S DESKS THE NEXT DAY.
AND I WAS TALKING TO A COUNCIL MEMBER WHO I WON'T MENTION, UH, WHO PULLED THIS ITEM FOR TOMORROW, BUT I SUGGESTED TO HER TODAY THAT I WOULD DRIVE HER DOWN THE SOUTHEAST SO SHE COULD SEE THESE PEOPLE WORKING OUTSIDE AND SHE COULD SEE THE PIGEONS AND SHE COULD SEE ALL OF THIS.
AND SO WHAT I WILL TELL YOU IS WHEN YOU DON'T HAVE A STAKEHOLDER, WHO IS THE PERSON THAT'S THE CHAMPION FOR A BOND, UH, PROPOSITION ITEM.
AND TYPICALLY WHEN IT'S COUNCIL DISTRICT SPECIFIC, YOU GUYS CARE ABOUT YOUR LIBRARIES AND SO DO YOUR STAKEHOLDERS THERE.
AND THEY ASKING WHEN IS YOUR LIBRARY COMING UP? AND WHEN IT'S A RECREATION CENTER, THEY'RE ASKING ABOUT THAT.
BUT WHEN IT'S SOMETHING THAT'S FOR THE CITY STAFF OR SOMETHING THAT WE NEED, IT USUALLY SHOWS UP LAST UNLESS IT'S A FIRE STATION.
AND EVEN THEN, THAT'S SOMETHING THAT YOU GUYS ARE DEFINITELY INTERESTED IN AND YOUR STAKEHOLDERS TOO.
SO SOMEWHERE ALONG THE WAY THIS FELL THROUGH THE CRACKS AND I'VE SPENT THE LAST SIX, SEVEN YEARS FIGHTING FOR THIS PROJECT TO ACTUALLY BRING IT BACK TO LIFE AGAIN, PULLING THROUGH OLD DOCUMENTS AND TRYING TO FIGURE OUT WHY SOMETHING FROM THIS OLD NEVER MADE IT ACROSS THE FINISH LINE WHEN THE PROBLEM NEVER WENT AWAY AND ALL THE BUILDING DID WAS GET OLDER AND MORE HOURS OF WORK AND LABOR HAPPENED OUTSIDE THEN INSTEAD OF BEING INSIDE.
SO I WOULD SUGGEST TO YOU THAT WHATEVER HAPPENS TOMORROW, IT IS WHAT IT IS.
BUT I, I WOULD SUGGEST ANYBODY GO TO SOUTHEAST TODAY, I'LL TAKE YOU EVEN AFTER I'M RETIRED, I'LL COME BACK AND I'LL DRIVE YOU DOWN TO SOUTHEAST.
'CAUSE I WANT YOU TO SEE WHAT THOSE EMPLOYEES WORK IN EVERY DAY AND HAVE FOR MANY YEARS.
AND SO IS THIS PROJECT DELAYED? SURE.
IS THERE SOME PEOPLE TO BLAME ABOUT IT? MOST OF 'EM ARE LONG GONE, BUT YOU'RE LOOKING AT ONE OF THE FEW STAKEHOLDERS THAT'S STILL AROUND THAT FOUGHT FOR IT TO END UP ON YOUR AGENDA.
MY, MY QUESTION IS NOT THE VALIDITY OF THE NEED FOR, FOR MAKING REPAIRS AND CREATING A, A SAFE SPACE AND A PRACTICAL SPACE FOR, WE'RE WE'RE ASKING HERE FOR A MILLION DOLLARS FOR THE CONSULTING AND THE DESIGN PHASE.
IT, IS THERE GOING TO BE SUFFICIENT FUNDS SOMEWHERE IN THIS BUDGET TO ACTUALLY DO THE, THE WORK THAT NEEDS TO BE DONE IS, AND I, THAT'S WHAT I WAS TRYING TO UNDERSTAND IS, IS, IS THIS BOND, IS THERE EXTRA MONEY STILL IN THIS BOND TO COMPLETE THE JOB RATHER THAN JUST GETTING THE JOB STARTED SO THAT WE'RE, SO THAT WE'VE GOT A, UH, YOU KNOW, SORT OF A CLEAR PATH TO GET OUT.
IM IMPACTING OTHER FUNDS CURRENTLY OR FUTURE.
AND AGAIN, I I'M JUST TRYING TO UNDERSTAND IT'S EXCELLENT QUESTION HOW WE'RE GONNA PAY FOR IT.
NO, NO, IT'S AN EXCELLENT QUESTION.
SO, UH, JENNY'S HERE, I SEE RINE OVER THERE AS WELL.
WHAT, WHAT I WILL TELL YOU IS, IS THAT THIS IS THE FRONT END OF THE PROJECT AND ALL OF IT'S FUNDED.
NOW, GRANTED, ONCE YOU START WORK, THINGS HAPPEN, BUT WE'VE COBBLED TOGETHER BETWEEN 2006 BOND FUNDS AND I BELIEVE THE ACTUAL, SOME OF THE CONSTRUCTION WOULD'VE BEEN ALSO CURRENT FUNDS THAT WERE APPROVED IN SOME PRIOR YEAR BUDGETS THAT WERE PUT IN A MULTI-YEAR FUND WITH THE INTENT TO SUPPORT THIS PROJECT WHEN IT DID GET ACROSS THE FINISH LINE.
THIS IS JUST THE, THE FIRST STEP.
I, I'D LOVE FOR THE THING TO ALREADY BE OPEN, BUT THIS IS THE, THE FIRST STAGE AND, UH, THE CONSTRUCTION, THE ACTUAL AGENDA ITEM ITSELF HAS A TIMELINE ON WHEN IT WOULD BE CONSTRUCTED IN GENERAL AIRING COULD, UH, COULD SPEAK MORE TO THAT.
SO, SO IN TERMS, UH, JENNY AND I WONDER WITH THE BOND OFFICE.
SO IN TERMS OF FUNDING, THE PROJECT IS CURRENTLY BUDGETED AT, UM, UH, 10.1 MILLION.
I THINK WE HAVE AN OVERALL PROGRAM ESTIMATE OF ABOUT 9 MILLION.
SO WE HAVE SOME CONTINGENCY IN THERE IF THERE'S ANY ESCALATION.
UH, BUT WE DO HAVE FUNDING FOR BOTH DESIGN AND CONSTRUCTION AND I BELIEVE THE, THE END DATE OF CONSTRUCTION IS N 28.
[01:55:01]
SO WE STILL HAVE QUITE A BIT OF WORK TO DO OUT THERE.AND SO THOSE OTHER FUNDS ARE, UH, I, AGAIN, I I I SEE REFERENCES TO DIFFERENT FUNDS, BUT I, I DON'T UNDERSTAND WHICH BOND'S COMING, BUT YOU'VE GOT THE $10 MILLION PRETTY MUCH ALLOCATED SOMEWHERE THAT WE DON'T HAVE TO LOOK FOR NEW FUNDS OR IT'S NOT COMING OUTTA GENERAL FUNDS AND IT'S NOT COMING OUT OF ANY KIND OF, OF EXTRA FUNDS THAT WE NEED TO, TO ALLOCATE DOWN THE ROAD.
AND UH, SO WE GOT PIGEONS DOWN IN SOUTHEAST SERVICE CENTER.
WHO KNOWS WHAT'S IN L THREE, RIGHT?
WE GOT A, WE HAVE ALLIGATORS IN L THREE.
UH, WE GOT A WILDLIFE SITUATION AT, AT OUR CITY BUILDING.
SO THANK YOU FOR THE HISTORY OF, OF THAT.
AND I WILL BE IN FULL SUPPORT OF THIS ITEM PASSING TOMORROW.
I THINK WE'RE GOOD ON THIS, THIS ITEM.
ALRIGHT, WE'RE, WE'RE GETTING THERE.
ITEM P IS, UH, EXECUTION OF A PROPOSED SERVICE PRICE AGREEMENT FOR TEMPORARY SANITATION FIELD LABOR.
THIS IS BASICALLY FOR TEMPORARY WORKERS FOR TRASH PICKUP.
AND RECYCLING JACK, OR, OH, WE GOT, COME ON DOWN.
CLIFF GILLESPIE, DIRECTOR SENSATION, HAPPY TO ANSWER YOUR QUESTIONS.
UH, THE LAST BUT NOT LEAST, LAST TIME ITEM OF THE DAY HERE, THIS ITEM IS FOR TEMPORARY, UH, TRASH AND RECYCLING PICKUP WORKERS, RIGHT? YES SIR.
SO THE, UH, PRIMARILY USED ON THE BACK OF REAR LOAD TRUCKS, UM, PRIMARILY SERVING SERVICING ALLEYWAYS, BUT ALSO USED, UM, AT THE LANDFILL AND TRANSFER STATIONS AS WELL.
AND AS PART OF THIS SERVICE PRO PROPOSED SERVICE PRICE AGREEMENT, UM, WHAT IS THE, I'M I'M CURIOUS ABOUT THE WAGES THAT WE'RE PAYING THE, UH, THE, OR WE'RE REQUIRING OUR CONTRACTORS TO PAY THE SERVICE WORKERS.
SO THIS PROCUREMENT WAS INITIATED, UM, IN FY 25.
SO THE LIVING WAGE, UH, REQUIREMENT IS AT 2205.
UM, THE CURRENT CONTRACT THAT WE'RE UH, UNDER WAS, UH, FIVE YEARS AGO.
SO IT WAS AT 1523 AN HOUR WAS A LIVING WAGE.
SO ESSENTIALLY THIS, UH, IS ABOUT A 45% INCREASE, UM, OVER THE CONTRACT THAT WILL BE EXPIRING IN AUGUST.
AND I, I THINK, YOU KNOW, WE AS A CITY HAVE A GOAL FOR, FOR TRYING TO LEAD THE CHARGE WITH PROVIDING LIVING WAGES, BUT THAT DOES HAVE A REAL IMPACT ON THE END USER.
AND SO ANY INCREASE IN OUR SERVICE PRICE COST THAT WE'RE PAYING, UM, IS PASSED ALONG TO OUR, OUR RESIDENTS.
SO ABOUT 85%, UM, OF THE COSTS, UH, ARE, WILL BE, UM, PASSED ALONG TO THE RESIDENTIAL CUSTOMER THROUGH THE MONTHLY SANITATION RATE.
SO THIS WILL, UH, CERTAINLY HAVE AN IMPACT ON THE RATE.
I CAN'T SAY AT THIS POINT EXACTLY WHAT THAT WOULD BE BECAUSE THERE'S MANY OTHER FACTORS THAT GO INTO SETTING THE RATE.
UM, BUT IT, IT WILL HAVE AN IMPACT.
SO COLLEAGUES, I, I BROUGHT THIS ITEM UP JUST BECAUSE AS WE GO INTO A BUDGET CUT, UM, BUDGET CUTS IN THE FUTURE, UM, WE HAVE TO ALSO, WE ALSO HAVE A PRIORITY FOR LEADING THE CITY IN LIVING WAGES, WHICH IS SOMETIMES COULD BE IN CONFLICT WITH OUR BEING AS EFFICIENT AS WE CAN ON THE BUDGET.
AND SO I'M NOT SUGGESTING SINCE THIS ITEM'S COMING UP THAT WE NECESSARILY, WHAT IS IN MAY.
I THINK WE COULD HAVE A CONVERSATION WITH IT ABOUT IT BEFORE THEN.
BUT IF WE'RE PAYING ABOVE MARKET RATE PRICES FOR, OR IF WE'RE REQUIRING OUR CONTRACTORS TO PAY ABOVE MARKET RATE PRICES, PASSING THOSE INCREASED COSTS ALONE TO OTHERS, UM, I JUST THINK WE NEED TO BE TRANSPARENT ABOUT IT TO OUR RESIDENTS THAT FOR US TO MEET OUR GOALS OF THE LIVING WAGE, THE RESIDENTS ARE GONNA HAVE TO PAY FOR THAT.
AND I WOULD ALSO JUST POINT OUT THAT THE, THE TRUCK DRIVERS THAT ARE, THAT ARE DRIVING THESE TRUCKS THAT THE HELPERS ARE AT THE, THE BACK OF, UH, THEY'RE BROUGHT IN CURRENTLY AT 2299 AN HOUR.
UH, SO THE HELPERS AT 2205 THAT, UH, TAKE HOME PAY, UM, MAY BE SUCH IN MANY CASES WHERE THE TEMPORARY LABORER IS TAKING HOME MORE THAN THE DR THAN THE CITY EMPLOYEE DRIVING THE TRUCK.
SO WE'RE GONNA HAVE TO LOOK AT THAT AS WELL.
CAN YOU DO THIS AS IT'S LATE? WE'VE BEEN GOING ALL DAY MO SOME OF THE, SOME OF MY COLLEAGUES SINCE NINE.
AND CAN WE, CAN YOU SEND US A COMPARISON? EVERYTHING YOU JUST SAID PUT IT IN LIKE A CHART.
SO WE CAN SEE IT AND THEN LET'S BRING IT BACK IN MAY TO FINANCE.
[02:00:01]
AND WE CAN HASH IT OUT THEN.AND IF WE KEEP IT THE SAME, WE KEEP IT THE SAME.
IF WE DECIDE WE NEED TO CHANGE IT, WE NEED TO CHANGE IT.
BUT, SO YEAH, CHAIRMAN, WE FOR SURE CAN BRING SOMETHING BACK IN MAY.
I JUST WANT TO MAKE SURE THAT, UH, YOU KNEW THAT THE SANITATION ITEM IS ON AGENDA FOR TOMORROW, FOR MAY 27TH.
I'M SORRY WE WANTED TO BRING THIS TO THE COMMITTEE EARLY JUST BECAUSE OF THE, THE SCOPE OF IT.
'CAUSE IF THIS HAD COME TO US IN MAY, I DON'T THINK WE WOULD'VE PUSHED, I I WOULDN'T HAVE PUSHED FOR A DISCUSSION THIS LATE.
MY COLLEAGUES MIGHT HAVE ONE ON ONE, WE WOULD'VE DONE IT.
BUT SINCE WE'VE GOT A MONTH, THANKS TO YOUR FORESIGHT, WE'LL WE'LL HAVE TIME TO DIGEST THIS.
ANYBODY HAVE QUESTIONS ABOUT THIS, COLLEAGUES? NO.
AND WITH THAT, IT IS 4:56 PM AND THIS MEETING IS ADJOURNED.