ALL RIGHT, EVERYBODY, WELCOME TO THIS AUGUST 24TH, 2026 COMMITTEE ON FINANCE. [Finance Committee on August 24, 2026.] [00:00:06] IT IS 1:04 P.M.. I CALL THIS MEETING TO ORDER. BEFORE WE DO THE MOTION FOR THE APPROVAL OF THE MINUTES, JUST TO GIVE EVERYBODY HERE AN UPDATE ON WHAT WE'RE DOING, WE ARE GOING TO START WITH MEMO ITEM I FIRST AND THEN GO TO MEMO ITEM L. AND JUST BECAUSE WE HAVE OUTSIDE REPRESENTATIVES HERE FOR THAT, THEN COLLEAGUES I WILL ASK YOU ABOUT THE MEMO ITEMS. WHICH ONES YOU WANT ME TO HOLD ON TO, WHICH ONES YOU WANT ME TO RELEASE SO YOU CAN TAKE A MINUTE AND LOOK AT THOSE. WE WILL GO AHEAD AND RELEASE FOLKS IF WE'RE NOT GOING TO HEAR IT AND OR WE'LL KEEP THEM IF WE ARE. AND THEN WE'LL START GOING THROUGH THE ITEMS BRIEFING ITEMS A JUST THROUGH THE END. SO WITH THAT BEING SAID, THAT'S OUR ORDER OF BUSINESS. AND AT THIS POINT, I WILL ASK FOR A MOTION FOR APPROVAL OF THE MINUTES OF THE JUNE 23RD, 2026 SPECIAL CALLED MEETING SO. SECOND. SECOND. ALL RIGHT. ALL. ALL THOSE IN FAVOR, SAY AYE. AYE. ANY OPPOSED? MOTION CARRIES. NEXT APPROVAL OF THE MINUTES FROM THE AUGUST 3RD, 2026 SPECIAL CALLED MEETING ON THE COMMITTEE OF FINANCE. I HEARD A MOTION AND A SECOND. ALL THOSE IN FAVOR SAY AYE. AYE. ANY OPPOSED? MOTION CARRIES. NEXT, COLLEAGUES WILL MOVE ON. AS I MENTIONED TO ITEM I, THE DFW INTERNATIONAL AIRPORT FISCAL YEAR 2027 BUDGET OVERVIEW. WE HAVE A COUPLE OF REPRESENTATIVES HERE TODAY FROM THE AIRPORT. IF YOU WANT TO JUST INTRODUCE YOURSELVES AND THEN I'LL OPEN IT UP FOR QUESTIONS. YEAH. THANK YOU, CHAIR WEST, FOR HAVING THE AIRPORT OUT HERE. MY NAME IS BRIAN BUTLER. I DON'T YOU NEED TO EITHER PULL IT CLOSER TO YOU OR TURN IT ON OR BOTH. ALL RIGHT. GREEN IS ON. BETTER. OKAY. I APPRECIATE YOU HAVING US OUT HERE. MY NAME IS BRIAN BUTLER. I'M THE CHIEF FINANCIAL OFFICER AT THE DFW AIRPORT. I'M PAUL TOMMY. I'M JUST HERE TO ASSIST HIM. SAME THING WITH YOUR MIC. PULL IT CLOSER. OH, SORRY. PAUL TOMMY FROM DFW LEGAL. I'M JUST HERE TO ASSIST BRIAN. GREAT. THANK YOU FOR BEING HERE. COLLEAGUES, DO WE HAVE ANY QUESTIONS ABOUT ITEM I THE DFW AIRPORT BUDGET? IS THAT A YES? OH GO AHEAD. COUNCILWOMAN WILLIS. THANK YOU FOR BEING HERE TODAY. I KNOW THAT I BELIEVE THAT PART OF TERMINAL F IS SUPPOSED TO OPEN IN 2027. SO CAN YOU TELL US WHERE THAT'S REFLECTED IN THE REVENUES FOR THE UPCOMING BUDGET YEAR? AND KIND OF WHAT KIND OF LIFT DO YOU THINK EVEN LOOKING AHEAD THAT WE COULD EXPECT TO SEE? YEAH, I REALLY APPRECIATE THE QUESTION. SO THIS IS A YEAR OF GROWTH FOR DFW JUST LIKE THE CITY OF DALLAS. OUR BUDGET YEAR STARTS ON OCTOBER 1ST. AND WE'RE ACTUALLY GOING TO OPEN UP SOME ADDITIONAL GATES IN TERMINAL A. SO WE HAVE SOME PEERS THAT ARE GOING TO BE OPENING UP IN OCTOBER. SO THAT GIVES THE FIRST KIND OF BUMP FOR AMERICAN AIRLINES. THOSE ARE AMERICAN AIRLINES GATES. AND THEN AS YOU MENTIONED IN TERMINAL F, WE'RE GOING TO BE OPENING UP THE FIRST PHASE. THERE ARE THREE PHASES ASSOCIATED WITH TERMINAL F. THIS WILL GIVE US TEN ADDITIONAL GATES THAT ARE SET TO OPEN TENTATIVELY IN JUNE OF 2027. AND SO WE WON'T HAVE A FULL BUDGET YEAR IMPACT OF REVENUES OR EXPENDITURES WITHIN THIS FISCAL YEAR 2027 BUDGET. BUT WE ARE ACCOUNTING FOR IT IN THE NUMBER OF PASSENGERS THAT WE ARE EXPECTING TO COME THIS COMING YEAR. IT'S GOING TO BE AN ALL TIME RECORD OF 87.7 MILLION PASSENGERS. THIS IS A 2.6% INCREASE. THERE WE GO. GOT SOME VOLUME FROM FROM THE PREVIOUS YEAR. SO YOU ARE GOING TO SEE SOME MODEST INCREASES AS FAR AS PARKING, AS FAR AS KIND OF THE FOOD AND BEVERAGE. THERE ARE SOME ADDITIONAL COSTS ASSOCIATED WITH THIS. OBVIOUSLY WHEN YOU OPEN A NEW FACILITY THINK OF ALL THE CONTRACTS THAT ARE REQUIRED TO OPERATE A TERMINAL YOU KNOW, JANITORIAL. ESCALATORS, ELEVATORS, THINGS TO THAT. AND THAT'S ALL FOUND WITHIN KIND OF OUR OPERATING EXPENSE BUDGET AS WELL AS KIND OF OUR AIRLINE NON-AIRLINE REVENUE BUDGET. BUT LOOKING THEN AT 2028, PROJECTING AHEAD, I MEAN, WHAT IS, WHAT KIND OF LIFT ARE YOU GOING TO SEE IN SOME OF THE CATEGORIES YOU REFERENCED WHEN THAT IS FULLY ONLINE? YEAH. SO IT'S A REALLY GOOD QUESTION. SO WHEN WE ACCESS THE CAPITAL MARKETS, WE'RE GOING TO GO TO THE BOND MARKET THAT'S REFERENCED HERE IN THIS BUDGET PRESENTATION IN JANUARY. WE DO WHAT WE CALL A FINANCIAL PLAN. WE DISCLOSE KIND OF FORWARD LOOKING FINANCIAL STATEMENTS, THEIR FORECAST. THEY CAN CHANGE FROM YEAR TO YEAR. WE'LL BE UPDATING THAT HERE WITH OUR BOND ISSUANCE IN JANUARY. BUT WE HAVE A STRATEGIC VISION TO GET TO 100 MILLION PASSENGERS BY 2030. AND SO EVERY SINGLE YEAR, WE'RE WORKING VERY CLOSELY WITH OUR PARTNERS AT AMERICAN AIRLINES, AS WELL AS ALL OF THE OTHER AIRLINES, ESPECIALLY THE INTERNATIONAL CARRIERS THAT WILL HAVE ADDITIONAL OPPORTUNITY GROWTH AT DFW AND TERMINAL D ONCE AMERICAN MOVES OVER. AND WE ACTUALLY HAVE THOSE INTERNATIONAL INSPECTION SERVICES AND TERMINAL F, [00:05:04] BUT THAT'S NOT UNTIL 2829 THAT WE ACTUALLY GET THOSE INTERNATIONAL GATES IN TERMINAL F FOR AMERICAN. ALL RIGHT. WELL, THANK YOU CHAIR. THANK YOU. YOU'RE WELCOME. THANK YOU. ANYONE ELSE WITH QUESTIONS ABOUT ITEM I. LOOKS LIKE WE'RE GOOD. THANK YOU VERY MUCH FOR BEING HERE TODAY. THANKS. WE WILL MOVE ON. COLLEAGUES, AS I MENTIONED TO ITEM L SO OUR OUTSIDE BOND COUNSEL CAN LEAVE IF NO ONE HAS ANY QUESTIONS OR AFTER THEY HAVE QUESTIONS. THAT IS THE AUGUST 25TH, 2026 CITY COUNCIL AGENDA ITEM ON AN ORDINANCE ESTABLISHING DRAINAGE UTILITY. STORMWATER PAPER. NOTES. ANY QUESTIONS FROM COMMITTEE MEMBERS. I THINK WE HAVE ONE FROM OUR GUEST CHAIRWOMAN. SORRY. SO YOU'RE ASKING WHICH ONES WE WANT TO PULL? NO. RIGHT NOW I'M JUST ASKING ABOUT L. BUT THAT'S NEXT. OKAY. WE ARE GOOD. THANK YOU FOR BEING HERE TODAY. NEXT, COLLEAGUES, WE WILL GO THROUGH THE MEMO ITEMS. WE'RE NOT GOING TO HEAR THEM YET. WE'RE JUST GOING TO DECIDE WHICH ONES WE'RE GOING TO HOLD ON TO, WHICH ONES WE'RE GOING TO RELEASE. I WILL TELL YOU, I'M HOLDING ON TO ITEM C AND D, SO YOU DON'T HAVE TO WORRY ABOUT THOSE. ANYBODY WANT TO TALK ABOUT ITEM E CDBG. IS THAT A YES. ARE YOU GOOD? NO. OKAY. WE'LL RELEASE ITEM E, ITEM F WE'RE HOLDING ON TO ITEM G IS OUR MONTHLY TECHNOLOGY ACCOUNTABILITY REPORT. QUESTIONS COLLEAGUES ON THAT ONE. WE'LL COME BACK TO THAT ONE. WE USUALLY HAVE QUESTIONS ABOUT THE PROCUREMENT REPORT. WE'LL HOLD ON TO THAT ONE. WE'LL HOLD ON TO JAY THE AUDITOR SEARCH. WE'LL HOLD ON TO KAY. ALL RIGHT. I THINK WE'VE TALKED THIS ITEM IN THE CITY'S LIVING WAGE POLICY TO DEATH. I. BUT IF WE HAVE MORE QUESTIONS, WE CAN BRING IT UP. ANYBODY WANT TO TALK ABOUT THE LIVING WAGE POLICY? IT'S COMING UP TO COUNCIL AT THE END OF THE MONTH. I'M SEEING THAT AS A. IS THAT A YES? NO. YOU'RE GOOD. OKAY. AND. ITEM N AS IN NOVEMBER IS A REFLECTIVE LANE STRIPING SERVICES ITEM. ANYBODY WANT TO HOLD ON TO THAT. NO. THEY'RE RELEASED. AND ITEM O IS A NEXT GEN 911 S II MODERNIZATION AND CITYWIDE COMPUTE DEVICE WITH I T ANYONE. ALL RIGHT. WE'LL RELEASE THEM. SO THE REMAINING ITEMS PULL OUT MY BILLY RAY HAT RIGHT NOW IS ITEMS CDF. I'M GOING TO HOLD ON TO G FOR NOW BECAUSE I THINK THERE MAY BE QUESTIONS ON THAT HJK AND THAT'S IT. ALL RIGHT. WITH THAT BEING SAID, WE'LL MOVE BACK TO OUR BRIEFING ITEMS BRIEFING ITEM AYE. WELCOME, DIRECTOR JOHNSON TO THE PODIUM. ALL RIGHT. THANK YOU, CHAIR WEST. GOOD AFTERNOON, FINANCE COMMITTEE MEMBERS AND GUESTS. I'M JOHN JOHNSON, AND I'M JOINED TODAY BY ASSISTANT DIRECTOR ASHLEY EUBANKS OVER REAL ESTATE. SO I'M GOING TO RUN THROUGH TODAY'S PRESENTATION QUICKLY. AND THEN MISS EUBANKS AND I WILL HELP TO ADDRESS ANY QUESTIONS THAT YOU MAY HAVE. SO WE'LL START TODAY ON SLIDE THREE WITH THE PURPOSE. AND AS I MENTIONED, WE'RE HERE TODAY TO PROVIDE THE FINANCE COMMITTEE WITH THE WORK WE'VE DONE AND COMPLETED TO STRENGTHEN THE MANAGEMENT OF THE CITY'S REAL ESTATE AND TO RECEIVE FEEDBACK ON THE PROPOSED GOVERNANCE FRAMEWORK BEFORE IT'S IMPLEMENTED. SO WORKING WITH CBRE, A MULTILEVEL APPROACH TO IMPLEMENT SOME BEST PRACTICES RELATED TO THE CITY'S REAL ESTATE OPERATIONS WAS DEVELOPED. THE THREE MAIN AREAS INCLUDE CONSISTENT REAL ESTATE PRACTICES, MANAGEMENT, GOVERNANCE AND OVERSIGHT, AND COMPLETING A REAL ESTATE MASTER PLAN. SO WHY ARE THESE IMPROVEMENTS NEEDED? THE CITY IS MANAGING A GROWING NUMBER OF COMPLEX REAL ESTATE ACTIONS. THE CURRENT PROCESSES ARE NOT ALWAYS CONSISTENTLY APPLIED ACROSS DEPARTMENTS OR TRANSACTION TYPES, AND WE NEED TO STANDARDIZE PROCESSES FOR IMPROVED STEWARDSHIP, TRANSPARENCY AND ACCOUNTABILITY. SOME OF THE CHALLENGES AND RISKS THAT WE FOUND WHILE DOING THE RESEARCH INCLUDE THAT REAL ESTATE MATTERS ARE NOT CONSISTENTLY COORDINATED THROUGH THE OFFICE OF REAL ESTATE EARLY IN [00:10:05] THE PROCESS. THE CURRENT DUE DILIGENCE REQUIREMENTS ARE INSUFFICIENT AND SOMETIMES VARY BY DEPARTMENT OR TRANSACTION. FUNDING FOR OPERATIONS AND RISK MANAGEMENT MAY NOT BE IDENTIFIED BEFORE THE TRANSACTION ADVANCES, AND THESE INCONSISTENCIES CREATE RISKS, AND A CONSISTENTLY APPLIED APPROACH WILL ALLOW FOR BETTER INFORMED DECISIONS BEFORE THEY ARE PRESENTED TO THE CITY COUNCIL. SO, BASED ON THE INDUSTRY BEST PRACTICES THAT WERE RESEARCHED AND IN COLLABORATION WITH THE CONSULTING TEAM, THE GOVERNANCE MODEL WE'VE DEVELOPED IS OUTLINED ON THIS SLIDE. SLIDE NUMBER SEVEN. GOVERNANCE WOULD APPLY TO ACQUISITIONS, DISPOSITIONS, ACCEPTANCE OF REAL PROPERTY AND OTHER ACTIONS THAT ARE MATERIAL TO THE CITY'S REAL ESTATE PORTFOLIO. WHEN IT COMES TO ROLES AND RESPONSIBILITIES, THE OFFICE OF REAL ESTATE WOULD COORDINATE THE PROCESS AND GOVERNANCE OPERATIONS. THE REQUESTING DEPARTMENTS WOULD BE RESPONSIBLE FOR BUSINESS NEED, FUNDING, DUE DILIGENCE AND INTENDED USE, AND THE CITY ATTORNEY'S OFFICE, BUDGET MANAGEMENT SERVICES, OFFICE OF RISK MANAGEMENT AND FACILITIES MANAGEMENT WOULD PROVIDE TECHNICAL REVIEW ALONG WITH THE CITY MANAGER'S OFFICE OVERSIGHT AS APPROPRIATE. PROVISIONS HAVE BEEN MADE FOR LIMITED LOW RISK TRANSACTIONS LIKE EASEMENTS, TAX FORECLOSURES AND ABANDONMENTS TO BE EXEMPTED. SO IMPLEMENTING THIS GOVERNANCE MODEL ALLOWS US TO ESTABLISH CONSISTENT PROCESSES AND EXPECTATIONS FOR REAL ESTATE TRANSACTIONS. IT REQUIRES THAT INDUSTRY INDUSTRY BEST PRACTICE DUE DILIGENCE BEFORE TRANSACTIONS ADVANCE. IT ESTABLISHES THAT REAL ESTATE COORDINATES THE FUNCTIONS FOR REAL ESTATE MATTERS, ENSURES THAT MANAGEMENT LEVEL GOVERNANCE AND CROSS-FUNCTIONAL REVIEW OCCURS. IT CLEARLY DEFINES THE ROLES AND ACCOUNTABILITY FOR THE BUSINESS NEED, FUNDING, RISK AND STEWARDSHIP, AND MAKE SURE THAT ALL APPROPRIATE REVIEWS AND DUE DILIGENCE ARE COMPLETED BEFORE SOMETHING IS PRESENTED TO THE CITY COUNCIL. SO COLLECTIVELY, THIS ALLOWS THE ORGANIZATION TO MAKE BETTER INFORMED DECISIONS RELATED TO THE CITY'S REAL ESTATE PORTFOLIO. LOOKING TO OUR NEXT STEPS, WE'D LIKE TO RECEIVE CITY COUNCIL FEEDBACK ON THE IMPROVEMENTS AND THE GOVERNANCE MODEL DEVELOPED. MOVING FORWARD, STAFF WILL PUBLISH THE NEW ADMINISTRATIVE DIRECTIVE, UPDATE OUR PROCESSES AND WORKFLOWS, FORMS, CHECKLIST AND EXCEPTIONS, AND THEN ROLLING OUT TRAINING AND EDUCATION SESSIONS FOR DEPARTMENTS TO BE FAMILIARIZED WITH FORMALLY IMPLEMENTING A GOVERNANCE MODEL. A TESTING AND PILOT PHASE WILL BEGIN OCTOBER 1ST WITH FORMAL IMPLEMENTATION ESTIMATED JANUARY 1ST OF 2027. AND AFTER WE IMPLEMENT THESE IMPROVEMENTS, WE WILL ALLOW THEM TO OPERATE AND BE EVALUATED, MAKING NOTE OF ANY CHANGES NEEDED FROM LESSONS LEARNED, EVOLVING INDUSTRY NEEDS, AND ANY ALIGNMENTS WITH THE FORTHCOMING REAL ESTATE MASTER PLAN. DEPENDING ON HOW SMOOTHLY THINGS GO, FUTURE UPDATES MAY BE RELATED TO DISPOSITIONS AND RESERVES. ANY GOVERNANCE FRAMEWORK THAT NEEDS TO BE REFINED AND WAYS TO BETTER LEVERAGE OUR TECHNOLOGY AND DATA. SO SWITCHING TOPICS NOW OVER TO THE REAL ESTATE MASTER PLAN. AS YOU KNOW, THE REAL ESTATE MASTER PLAN IS A PRIORITY FOR BOTH THE CITY COUNCIL AND FOR STAFF, AND IT WILL ASSIST US WITH GUIDED DECISIONS RELATED TO IMPROVING ASSET STEWARDSHIP AND BETTER USING OUR LIMITED RESOURCES. TO DATE, WE'VE COMPLETED A NUMBER OF STEPS IN MOVING THIS PROJECT FORWARD. THEY INCLUDE LEVERAGING A CONSULTANT TO HELP WITH RESEARCH, IMPLEMENTING BEST PRACTICES, AND DEVELOPMENT OF THE SOLICITATION. WE'VE REVIEWED OTHER SIMILAR ORGANIZATIONS THAT HAVE PREVIOUSLY COMPLETED A SIMILAR PROJECT. WE'VE DEVELOPED THE DRAFT SPECS, WHICH WERE BRIEFED TO A CROSS-SECTION OF CITY DEPARTMENTS. THEIR FEEDBACK, ALONG WITH THAT OF THE CITY'S EXECUTIVE LEADERSHIP TEAM, HAVE BEEN INCORPORATED INTO THE CURRENT VERSION. SO AS CURRENTLY STRUCTURED, THE MASTER PLAN IS DESIGNED IN THREE PHASES, WHICH ARE LAID OUT IN THE CHART TO THE RIGHT ON THE SLIDE. WE HAVE SOME ADDITIONAL REFINEMENT TO COMPLETE TO MAKE SURE THAT OUR NEEDS AND OBJECTIVES ARE REFLECTED IN THE SCOPE AND THE FINAL REQUIREMENTS, AND ANTICIPATE FORMALLY SOLICITING IN OCTOBER OR NOVEMBER WITH A TARGETED COUNCIL AWARD DATE IN EARLY 27, PERHAPS JANUARY OR FEBRUARY. WE STILL HAVE A FEW STAKEHOLDER MEETINGS ON THE ROADMAP AS WE ROUND OUT COMPLETION OF THE SPECIFICATIONS FOR PUBLIC SOLICITATION. AND WITH THAT, WE'VE REACHED THE END OF OUR PREPARED PRESENTATION, AND WE'LL ANSWER ANY QUESTIONS FROM THE COMMITTEE. ALL RIGHT. I'M GOING TO START HERE IN A SECOND TO MY LEFT WITH THE VICE CHAIR. AND THEN DO COMMITTEE MEMBERS ON THIS SIDE AND THEN GO THE OTHER WAY. BUT I HAVE A COUPLE JUST PROCEDURAL TIMELINE QUESTIONS FOR YOU, DIRECTOR. SO, OKAY, I FEEL LIKE THE REAL ESTATE MASTER PLAN IS GOING TO DRIVE THE CHANGE IN, IN THE ROLE ULTIMATELY BY DIRECTOR EUBANKS DEPARTMENT BECAUSE WE'LL, I'LL GET INTO THAT. BUT I WANT TO UNDERSTAND THIS. WHEN YOU SAY ON SLIDE 13, YOU'RE FORMALLY SOLICITING IN OCTOBER OR NOVEMBER OF 2026 FOR A TARGETED JANUARY [00:15:10] FEBRUARY AWARD IS WHAT ARE YOU SOLICITING EXACTLY? SO WHAT WE'VE BEEN DOING FOR THESE PAST FEW MONTHS IS DEVELOPING THE FORMAL SPECIFICATIONS THAT WE WILL PUT OUT FOR A PUBLIC BID. SO WHEN WE GO IN THE FALL, IN OCTOBER OR NOVEMBER, WE'LL BE TAKING THOSE DEVELOPED SPECIFICATIONS AND PUTTING THOSE OUT THROUGH THE OFFICE OF PROCUREMENT. ONCE WE GET ALL OF THAT DONE, THE EVALUATIONS COMPLETED, WE GET THROUGH THE ATTORNEY'S OFFICE RISK REVIEW AND HAVE ALL OF THAT DONE. WE WILL THEN BRING IT BACK TO THE CITY COUNCIL FOR ITS FINAL APPROVAL OF THE AGENDA ITEM, WHICH WILL THEN OFFICIALLY KICK OFF THE PROJECT, ALLOWING US TO AWARD IT TO A VENDOR TO COMPLETE THE WORK. SO THEN THE VENDOR THAT IS SELECTED IN JANUARY, FEBRUARY WILL GO THROUGH PHASES ONE THROUGH THREE. THEY WILL VERIFY THE PORTFOLIO AND ASSETS, WHICH I THINK WE'VE ALREADY KIND OF BEEN WORKING ON. SO HOPEFULLY THAT'S NOT A LONG PROCESS. THEY WILL ASSESS THE ASSETS AND PROBABLY COME UP WITH TIMELINES AND PRICES IF WE DECIDE TO SELL THEM OR NOT. WHO'S GOING TO WHO'S GOING TO MAKE THOSE DECISIONS? SO ULTIMATELY THE CITY COUNCIL WILL DECIDE IF ANYTHING IS DEEMED SURPLUS. SO WITH THE WAY THAT THE MASTER PLAN IS STRUCTURED AT THIS MOMENT IS IN THESE PHASES, AS WE'VE MENTIONED ON SLIDE 13, THE PORTFOLIO BASELINE TO ME IS THE MOST IMPORTANT THING BECAUSE AS YOU'VE MENTIONED, YES, WE HAVE STARTED AND MADE INROADS INTO VERIFYING OUR DATA, BUT SOME OF IT IS SO OLD, OR THE DEPARTMENT'S INFORMATION MAY BE OUTDATED THAT IT IS REALLY CRITICAL THAT WE TRULY UNDERSTAND EVERY SINGLE THING THAT WE OWN THAT'S ON OUR BOOKS. SO AS A COMPONENT OF THE SPECIFICATIONS AS THEY'RE WRITTEN NOW, IT'S TO TAKE WHAT WE HAVE AND VERIFY THAT, BUT ALSO GO AND MEET WITH DEPARTMENTS, DEPARTMENT BY DEPARTMENT LEVEL MEETINGS TO SEE WHAT THEY SHOW THAT THEY HAVE. DO THEY HAVE FUNDING? IS IT A PART OF A MASTER PLAN? WHY ACTUALLY DID WE ACQUIRE THIS IN THE ORIGINAL PURCHASE? THEN THEY WILL GO TO THE ADJACENT CENTRAL APPRAISAL DISTRICTS, PULLING EVERYTHING THAT SHOWS TO BE OWNED BY THE CITY OF DALLAS AND CROSS-REFERENCE THAT WITH WHAT WE SHOW. ARE THERE ANY MISSING PARCELS? IS THERE ANYTHING THAT'S INCORRECT? AND THEN THEY WILL START FROM THAT. AND THAT'S WHAT WE WILL THEN USE TO MOVE FORWARD IN PHASES TWO AND THREE. MY ONLY THAT SOUNDS GREAT. SOUNDS VERY DILIGENT IN WHAT SHOULD HAPPEN, BUT MY CONCERN WOULD BE A LITTLE BIT ON THE ANALYSIS PARALYSIS SCENARIO THAT THIS PROCESS TAKES SO LONG THAT THE DATA IS OLD. BY THE TIME WE FINALLY ARE READY TO ACTUALLY DO SOMETHING WITH OUR 50,000 ACRES OF REAL ESTATE. DO WE CAN WE PROCEED FORWARD WITH ANY LOW HANGING FRUIT? AND I'M NOT GOING TO START CALLING OUT PROPERTIES, BUT ANY LOW HANGING FRUIT THAT WE'VE PREVIOUSLY IDENTIFIED ON THIS COMMITTEE IS LIKE OUR TOP FIVE. LET'S DO SOMETHING WITH THIS PROPERTY LIST. OR DOES THAT HAVE TO ALL NOW WAIT FOR THIS MASTER PLAN TO BE COMPLETED? NO. THERE ARE SOME ASSETS THAT ARE ALREADY IN PROCESS THAT THE COUNCIL HAS APPROVED, EITHER FOR DIVESTITURE AND SURPLUS OR THAT UNDER THAT ARE UNDER A PURCHASE AND SALE AGREEMENT AT THIS TIME. SO I DON'T THINK THAT IT HAS TO STOP. I DO THINK THAT THERE ARE GOING TO BE OPPORTUNITIES FOR THE REAL ESTATE MASTER PLAN TO INFORM US THAT MAYBE SOMETHING THAT WE'RE HOLDING, WE EITHER SHOULD CONTINUE TO HOLD OR WE DON'T NEED. AND I DON'T THINK I MENTIONED IN MY PRESENTATION, BUT WHEN WE GET TO THE ASSET CLASSIFICATION, SOME OF THE BASIC QUESTIONS THAT WE WANT ANSWERED OUT OF THIS PLAN IS WHY DOES THE CITY OWN THIS PROPERTY? HOW IMPORTANT IS THIS PROPERTY TO DELIVERING CITY SERVICES? WHAT IS THE CITY'S LONG TERM INTENT AND WHAT ACTION, IF ANY, SHOULD THE CITY TAKE OVER THE NEXT TEN YEARS? AND ON THE ROAD MAP, WHICH WE HAVE LISTED AS A DELIVERABLE. THERE'S A SHORT TERM MID-TERM AND LONG TERM. SO WE SHOULD BE GETTING WHAT YOU'RE CALLING THE LOW HANGING FRUIT WITHIN THE FIRST 1 TO 2 YEARS SO THAT WE CAN START TO TAKE ACTION ON THAT. OKAY. I'LL ASK A COUPLE QUESTIONS, DIRECTOR EUBANKS, AND I'LL MOVE ON. SO ON SLIDE NINE, YOU MENTIONED THAT THIS ADMINISTRATIVE IMPLEMENTATION OF CONVERTING THE OFFICE OF REAL ESTATE'S ROLE OVER WILL START TESTING IN OCTOBER OF 26. AND THEN WITH FORMAL IMPLEMENTATION ON JANUARY 1ST OF 2027, WHAT DOES THAT MEAN FOR YOUR DEPARTMENT? HOW WERE YOUR ROLES CHANGED? DIRECTOR EUBANKS OR JOHN OR WHOEVER? SURE, I'LL START AND THEN MISS EUBANKS CAN CHIME IN. SO WHAT WE ENVISION IS ANY NEW ACQUISITION THAT WOULD START FROM POINT ONE WOULD OCCUR AS THE PILOT PHASE STARTING IN OCTOBER. INTERNALLY, WE'VE DISCUSSED A CADENCE OF BIMONTHLY. SO EVERY 60 DAYS WE WOULD START MEETING WITH THE GOVERNANCE BOARD AND THEN INDIVIDUALS OR DEPARTMENTS THAT ARE NEEDING TO ACQUIRE OR DISPOSE OF PROPERTY WOULD START GOING THROUGH THAT AS A TEST PHASE FROM OCTOBER THROUGH DECEMBER. AND THEN IN JANUARY, WE WOULD MAKE ANY CHANGES THAT WE NEEDED, ANY FEEDBACK AND THEN ROLL THAT OUT. AND THEN. MISS EUBANKS WOULD BE ESSENTIALLY THE CHAIR OR A MEMBER OF HER STAFF, AND THEN DEPARTMENTS WOULD THEN COME IN. I THINK IT'S LAID OUT IN THE APPENDIX IS JUST A VERY BRIEF OVERVIEW OF WHAT THE ACQUISITION WORKFLOW WOULD LOOK LIKE ON SLIDE 18. [00:20:04] SO IF THERE'S ANYTHING ELSE. GOOD AFTERNOON. IN ADDITION, WHEN A DEPARTMENT IS SEEKING TO ACQUIRE, WE WILL ENSURE THAT WE'RE PROVIDING CHECKLISTS. SO THEY EXACTLY KNOW WHAT THEY NEED TO PROVIDE TO OUR DEPARTMENT IN ORDER TO PROCEED WITH AN ACQUISITION. SO THERE'S GOING TO BE SOME INTAKE FORMS SOME CHECKLISTS. SO EACH DEPARTMENT CAN BE INFORMED EXACTLY WHAT THEY NEED TO PROVIDE TO PROCEED WITH AN ACQUISITION. SO THAT'S ALL GOING TO START AS SOON AS THESE IMPLEMENTATIONS OF THESE STEPS. WHEN YOU CAME BEFORE, THANK YOU. WHEN YOU CAME BEFORE THE COMMITTEE A COUPLE OF YEARS AGO, WE WE CAME TO LEARN THAT YOUR DEPARTMENT REALLY WAS FORMED TO BE REACTIONARY. SO ONCE A YEAR, THE THE HOUSING DEPARTMENT, TRANSPORTATION DEPARTMENT WOULD COME TO YOU AND SAY, ALL RIGHT, WE DON'T NEED THIS SURPLUS LAND ANYMORE. YOU KNOW, WE'RE DONE WITH IT. WILL YOU SEE YOUR ROLE NOW BEING MORE PROACTIVE, WHERE YOU WILL BE GOING OUT TO THE VARIOUS DEPARTMENTS AND ASKING THEM, WHY IS THIS PARCEL OF LAND STILL ON YOUR BOOKS AND NOT BEING USED? OR IF YOU DON'T, IF THAT ISN'T YOUR JOB, WHOSE JOB WILL IT BE? BECAUSE THAT'S WHAT WE'RE MISSING IS SOMEONE BEING PROACTIVE. SO YES, I THINK THERE'S MULTIPLE ANSWERS. THE REAL ESTATE MASTER PLAN IS GOING TO BE ONE OF THEM THAT SAYS, WHY DO YOU OWN THIS? IT'S NOT CORE TO CITY BUSINESS. IT'S EITHER PRIME FOR REDEVELOPMENT OR IT'S JUST SURPLUS AND YOU COULD MONETIZE IT. BUT WHAT WE'RE ALSO RECOMMENDING IN THESE PROCESS CHANGES BECAUSE IT INCLUDES DISPOSITION. WHAT MISS EUBANKS HAS ALSO BEEN DOING WITH HER DEPARTMENT IS WHEN SOMETHING IS DECLARED SURPLUS, IT'S ROOTED FOR DEPARTMENTS TO TAKE A LOOK AND SAY, OH, DO YOU NEED THIS BEFORE WE GET RID OF IT? IT GOES TO SOME OF OUR PARTNER AGENCIES, AND PREVIOUSLY, ANY DEPARTMENT COULD STOP A SURPLUS DISPOSITION JUST WITH AN EMAIL OR A RETURNING OF A FORM. BUT IS THAT REALLY APPROPRIATE? AND SO THAT WAS PART OF THE DUE DILIGENCE THAT WE DID. AND SO NOW WHY DO YOU NEED IT? ARE YOU GOING TO TAKE OVER? WHAT IS IT YOU'RE GOING TO DO? AND IF YOU DO SAY THAT YOU'RE GOING TO TAKE THIS OVER AS LET'S SAY IT'S FROM THE FIRE DEPARTMENT AND HOUSING NEEDS IT. WELL, THEY'RE GOING TO TAKE OVER THE MOWING, ANY KIND OF BLIGHT, ANY KIND OF SECURITY, ANY KIND OF UTILITIES THAT ARE ASSOCIATED WITH IT. SO I THINK THAT IN AND OF ITSELF WILL BE AN AUTOMATIC DETERRENT, THAT I CAN JUST NO LONGER PULL A PIECE OF PROPERTY AND HOLD IT JUST BECAUSE I THINK I NEED IT. AND SO WE'RE PUTTING THOSE IN PLACE NOW SO THAT IT'S GOT TO HAVE A REASON OR IT'S PART OF A MASTER PLAN OR A BOND PROGRAM FOR YOU TO EVEN NEED TO KEEP THAT. WHO IS THE PERSON IDENTIFIED TO GO TO THE FIRE DEPARTMENT OR THE HOUSING DEPARTMENT TO SAY, DO YOU NEED THIS PROPERTY? ARE WE GOING TO BE WAITING FOR THEM TO TELL US THAT THEY DON'T NEED IT? SO PART OF THE ANNUAL EXAMINATION, THEY WILL PROVIDE THAT TO US. AND THEN MISS EUBANKS STAFF WILL ROOT THAT OUT UNDER OUR NEW PROCESSES FOR THEM TO PROVIDE FEEDBACK TO US. I THINK SOMEBODY SHOULD. WE SHOULDN'T WAIT FOR THEM TO PROVIDE IT. I THINK THERE SHOULD BE SOMEONE ASSIGNED AS PART OF YOUR ADMINISTRATIVE PROCEDURES TO BE ANALYZING ON AN ONGOING BASIS ALL OF THE PARCELS OF PROPERTY IN EVERY DEPARTMENT AND AND PHYSICALLY ASKING THAT DEPARTMENT, DO YOU NEED THAT? SO I'LL LEAVE IT WITH THAT. AND I'LL GO ON TO VICE CHAIR. STEWART. JUST TO FOLLOW UP ON THAT CHAIR. THAT'S ONE OF MY QUESTIONS IS, SO WHO'S MONITORING THE PROPERTIES IN THE IN THE MASTER PLAN? IN OTHER WORDS, I CAN SEE US HAVING THIS GREAT MASTER PLAN. BUT BUT THE BUT THE PROPERTY IS JUST SITTING THERE. SO I THINK ASSIGNING THAT TASK TO SOMEONE AND I GUESS ANNUALLY ABSOLUTELY MAKES SENSE. IT MIGHT MAKE SENSE IF IT WAS HAPPENING ALL YEAR LONG, THOUGH, THAT YOU'RE CHECKING IN WITH DEPARTMENTS AND SAYING, DO YOU STILL NEED THIS? DO YOU STILL NEED THIS? AND THEN QUANTIFYING HOW DO WE MAKE THAT DETERMINATION WHEN THEY SAY, WELL, WE THINK WE HAVE A PROJECT. 5 TO 10. A 5 TO 10 YEAR RANGE. DO WE. IS THAT OKAY? ARE WE WILLING TO WAIT THAT LONG? CAN WE HOLD IT THAT LONG? OR DO YOU NEED TO HAVE A SPECIFIC PLAN FOR IT IN THE NEXT 1 TO 3 YEARS? SOMETHING LIKE THAT. THESE ARE GREAT QUESTIONS. AND I THINK THAT, AS WE MENTIONED PREVIOUSLY, THAT SOME OF THE REFINEMENTS THAT WE MAY MAKE LATER, IT COULD LEAD TO THOSE DECISIONS RIGHT NOW. SO WE WANT TO START WITH SOME OF THE BASICS, TO PUT THEM IN PLACE SO THAT WE CAN CAPTURE ISSUES THAT WE SEE HAPPENING TODAY. BUT DO YOU STILL NEED THIS? SOME OF THE WORK THAT WOULD BE GOING ON AS A PART OF THE PHASE ONE PORTION OF THE REAL ESTATE MASTER PLAN. AS I MENTIONED, THE DEPARTMENT BY DEPARTMENT LEVEL MEETINGS. THAT'S WHERE THE DEPARTMENT IS GOING TO HAVE TO SHOW THEIR WORK, SO TO SPEAK. YOU'VE OWNED THIS PARCEL FOR SEVEN YEARS. IS IT IN A MASTER PLAN? WELL, WHAT YEAR FOR DEVELOPMENT WAS IT INCLUDED? DO YOU HAVE THE FUNDS? IS IT IN A BOND PROGRAM IF YOU DON'T HAVE THE FUNDS, IF IT'S NOT IN A BOND PROGRAM, EXACTLY LIKE YOU SAID, SHOULD WE HOLD ON TO THIS OR SHOULD THIS BE SOMETHING WE PUT BACK ON THE TAX ROLLS? AND THEN LATER, IF IT'S FIVE, SEVEN, TEN YEARS, WHATEVER IT IS THAT WE DO NEED IT, DO WE REACQUIRE IT? THESE ARE SOME OF THE QUESTIONS THAT WE'RE HOPING THAT WE WILL FIND ANSWERS TO THROUGH THESE NEW PROCESSES, AND THEN TESTING THEM OUT AND EVALUATING THEM. SO FROM WHAT I UNDERSTAND IS THE FIRST PHASE OF THIS IS JUST TO IDENTIFY THE PROPERTIES, JUST TO GATHER THEM UP IN SOME KIND OF A LIST OR DATABASE. [00:25:07] THAT'S PROBABLY A MORE TECHNICAL TERM, SORRY. WHERE PEOPLE CAN GO IN AND FIND THE PROPERTY, UNDERSTAND THE VALUE, UNDERSTAND THE LOCATION AND MAYBE ANY ANY PLANS FOR IT. WHAT DEPARTMENT IT FALLS UNDER, ETC.. SO ONE OF MY QUESTIONS AND I HAD SENT YOU AN EMAIL ABOUT THIS IS WE OFTEN HEAR THAT WE OWN HUNDREDS AND HUNDREDS. I THINK I'VE EVEN HEARD THE, THE NUMBER 800 PROPERTIES, WHICH JUST, YOU KNOW, THAT'S OVERWHELMING TO THINK ABOUT IT, BUT WE WERE TALKING ABOUT IT AND I THINK YOU CLARIFIED THAT WE REFER TO PROPERTIES. WE'RE TALKING ABOUT TAX PARCELS, CORRECT? YES. SO MR. EUBANKS HAS SOME REALLY GREAT INFORMATION. AND I DO WANT TO MENTION. SO WHEN WE LOOK AT IMPROVED STRUCTURES THAT THE CITY OWNS, IT'S ABOUT 1210. BUT THIS COULD BE A PAVILION IN A PARK. THIS COULD BE A RESTROOM, THIS COULD BE A STORAGE SHED. AND WHEN YOU TAKE THAT NUMBER AND YOU REALLY LOOK AT IMPROVED STRUCTURES, YOU KNOW, BUILDINGS, IT'S AROUND 510. AND I BELIEVE CHAIR WEST HAD MENTIONED AROUND 5000 ACRES. THAT ALSO INCLUDES PARKS, FLOODWAY, RIGHT OF WAY. AND SO THE LAST NUMBER I SAW WAS AROUND 23000 ACRES OF THAT WAS JUST DEDICATED TO PARKLAND. SO YES, AND THEN MR. EUBANKS CAN SPEAK ABOUT THE TAX PARCEL. I THINK I USED KEITH'S PARK FOR AS AN EXAMPLE, BECAUSE IT'S A LARGE PARK AND IT'S GOT ROADWAYS THAT GO, YOU KNOW, BASICALLY THROUGH THE PARK. SO IF YOU'RE LOOKING AT KEITH'S BOULEVARD AND YOU'VE GOT PARKLAND ON ONE SIDE AND THE OTHER, YOU CONSIDER THAT TWO PARCELS. CORRECT? YES. THAT'S CORRECT. I SEE IT AS ONE PROPERTY. IT'S KEITH'S PARK. AND SO I THINK IT'S WE NEED TO BE REALLY CLEAR WHEN WE'RE TALKING ABOUT NUMBERS WHAT THAT IS WHAT THAT SPECIFICALLY DEFINES. BECAUSE 800 PROPERTIES THAT INCLUDE KEITH'S PARK AS ONE PROPERTY IS WAY MORE OVERWHELMING THAN THE UNDERSTANDING THAT THAT PARK MAY HAVE 2 OR 3 PARCELS AND THERE ARE OTHER PARKS I CAN THINK OF THAT WOULD EITHER HAVE A. LOT OF LAND, SO THEREFORE THERE ARE A LOT OF TAX PARCELS. HOWEVER IT'S IT'S IT'S EVOLVED. WE SEEM TO WE SEEM TO HAVE BEEN RELYING ON THE TAX PARCELS AND PROBABLY THAT'S BECAUSE THAT'S HOW DCAD DOES IT. SO WE CAN EASILY GRAB THOSE NUMBERS FROM. OR MAYBE IT'S NOT EASY BUT MORE EASILY CAN GRAB THEM FROM DCAD. SO I JUST WOULD ENCOURAGE US, AND I DON'T KNOW IF THIS IS POSSIBLE, BUT TO HAVE MAYBE OUR TAX PARCEL NUMBER AND THEN JUST OUR PROPERTY UNIT NUMBER OR I'M NOT SURE WHAT, WHAT ELSE TO CALL IT, BUT IN OTHER WORDS, PARKS KNOWS THEY HAVE I THINK IT'S 400 AND SOMETHING PARKS. SO IT WOULD, IT WOULD JUST BE HELPFUL, I THINK, TO BE ABLE TO TALK ABOUT THEM IN TWO DIFFERENT WAYS AND UNDERSTAND THE DIFFERENCE. AND AND ONE NUMBER IS GOING TO BE SIGNIFICANTLY HIGHER BECAUSE SOME OF OUR PARKS AND OTHER PROPERTIES HAVE MORE TAX PARCELS. SO ANYWAY, I JUST WANTED TO MAKE THAT CLARIFICATION. I THINK THAT COULD BE USEFUL. HOPEFULLY TO EVERYONE WHO'S WRITING ABOUT THIS AND TALKING ABOUT THIS AND THINKING ABOUT THIS, THAT A TAX PARCEL IS PERHAPS A DIFFERENT NUMBER THAN JUST A UNIT OF PROPERTY, LIKE A PARK. AND THAT'S ALL I HAVE FOR RIGHT NOW. THANK YOU CHAIR. THANK YOU, CHAIRMAN MORENO. THANK YOU, CHAIR. THANK YOU ALL FOR THE PRESENTATION. YOU KNOW, I THINK WE'RE ALWAYS LOOKING TO HAVE ADDITIONAL REVENUE COMING IN, ESPECIALLY IN TODAY'S CLIMATE. I THINK IT'S MORE IMPORTANT THAN EVER. I'M GLAD TO SEE A PROCESS PUT IN PLACE TO STREAMLINE THINGS AND TO MAKE THINGS SMOOTHER. AS WE'RE GOING OUT AND ASKING DEPARTMENTS IF THEY NEED A CERTAIN PARCEL OF PROPERTY, MAYBE WE START WITH WHICH DEPARTMENTS NEED. PROPERTY. RIGHT. DO WE KNOW THAT WE'RE EXPECTING GROWTH IN POPULATION IN A CERTAIN DISTRICT? SO WE KNOW THAT WE MIGHT NOT NEED A FIRE STATION TWO YEARS FROM NOW, BUT WE'RE GOING TO NEED ONE IN 5 OR 10 YEARS. IN THOSE INSTANCES, IT MIGHT BE WISE TO KEEP THEM BECAUSE WE'RE GOING TO NEED THAT LAND, AND WE'RE GOING TO PAY 2 OR 3 TIMES MORE IN THE FUTURE. SO WE HAVE TO THIS HAS TO BE A SMART PLAN. WE CAN'T JUST SAY WE'RE GOING TO OFFLOAD EVERYTHING THAT WE OWN BECAUSE WE DON'T NEED IT TODAY. IF THERE IS A NEED, EVEN IF WE DON'T HAVE BOND DOLLARS IDENTIFIED. BUT WHEN IT COMES TO A FIRE STATION OR A POLICE STATION OR LIBRARY THAT WE KNOW THERE'S GOING TO BE A FLUX OF RESIDENTS GOING INTO THAT AREA, THAT SHOULD BE A, YOU KNOW, PART OF THE DISCUSSION AS WELL. BUT I AM GLAD TO HEAR WE'RE NOT GOING TO JUST SAY, HEY, WHO DOESN'T NEED A PIECE OF PROPERTY? [00:30:06] BUT LET'S MAKE SURE WE'RE ALSO ASKING WHO NEEDS ONE FOR THE FUTURE? OKAY. YOU KNOW, ONE THING THAT I DIDN'T HEAR TOO MUCH, AND I THINK IT'S GOING TO BE MORE OF THE NEXT STEP IS PROCEEDS OF A SALE. WHAT HAPPENS IN THE EVENT THAT WE SELL A PROPERTY AS ONE PARCEL OR MULTIPLE PARCELS OR WE BUNCHED IN GROUP LOTS INSIDE A NEIGHBORHOOD TOGETHER TO ONE SELLER VERSUS SELLING IT INDIVIDUALLY. WHERE ARE WE WITH THE PROCEEDS? CONVERSATION. SO SURE. I'M HAPPY TO SHARE WITH WHAT I KNOW. AND THEN THE CHIEF FINANCIAL OFFICER CAN ADD SOME ADDITIONAL CONTEXT. BUT THE WAY THAT THE CURRENT ORDINANCE IS THAT'S IN PLACE IS THAT ANY PROCEEDS FROM THE SALE OF SURPLUS PROPERTY GOES TO THE GCR, WHICH IS THEN USED FOR DEFERRED MAINTENANCE AND UPKEEP OF OTHER BUILDINGS IN THE PORTFOLIO. HOWEVER, THERE HAVE BEEN DISCUSSIONS, I THINK, ABOUT POTENTIALLY CHANGING THAT. YES. THANK YOU. JOHN. JACK GARLAND, CHIEF FINANCIAL OFFICER. MR. JOHNSON IS CORRECT THAT THERE IS THE RESOLUTION FROM, I BELIEVE, 1977 THAT DIRECTS THAT THE PROCEEDS FROM THE SALE OF PROPERTIES GO TO THE GENERAL CAPITAL RESERVE. WE HAD PROPOSED TO INCORPORATE A NEW FINANCIAL MANAGEMENT PERFORMANCE CRITERIA THAT UPDATES THAT AND GIVES SOME ADDITIONAL DIRECTION AROUND THAT. YOU MAY RECALL AT YOUR SPECIAL CALLED MEETING ON AUGUST THE 3RD, WE HAD THAT CONVERSATION. WE PAUSED FURTHER CONVERSATIONS AT THIS TIME. BUT MOST RECENTLY WE TALKED ABOUT INCORPORATING A NEW CRITERIA AS PART OF FMPC. THANK YOU. AND SO I WANT TO ALSO YES, LOOK AT TAKING PROPERTIES COMPLETELY OFF OUR OUR BOOKS, BUT I THINK WE SHOULD ALSO LOOK AT THE POSSIBILITIES OF PARTNERSHIPS AND LONG TERM LEASES. AGAIN, IF WE KNOW WE DON'T NEED A PIECE OF PROPERTY FOR 15 OR 20 YEARS, RATHER THAN IT JUST SIT THERE, IS THERE A SHORT TERM LEASE THAT WE CAN PUT OUT THERE? AND THEN ALSO THE PARTNERSHIPS YOU KNOW, THE ONE THAT I KEEP REFERENCING TO IS BUILDING OF A NEW FIRE STATION AND HAVING APARTMENTS MULTIFAMILY ON TOP AND RETAIL ON THE BOTTOM THAT CAN SERVE AS CITY OFFICES WHERE NEEDED. THAT WAY WE ARE GETTING A BIGGER BANG FOR OUR BUCK. AND SO I JUST WANT TO MAKE SURE WE AREN'T JUST LOOKING AT TRANSACTIONAL SALES, BUT LEASES AND PARTNERSHIPS AS WELL. YES, THAT'S A GREAT SUGGESTION. THANK YOU. THANK YOU CHAIR. THANK YOU CHAIRMAN. WE'LL GO ON TO CHAIRMAN GRACEY. THANK YOU, MR. CHAIR. I'M JUST GOING TO REITERATE A LOT OF WHAT MY COLLEAGUES HAVE ALREADY SAID. I LIKE THIS STRATEGY, BUT AGAIN, BEING INTENTIONAL ABOUT IT AND UNDERSTANDING THE POTENTIALS DEPENDING ON WHERE THAT PROPERTY LIES, JUST MAKING SURE THAT THERE'S NOT JUST A TRANSACTIONAL SALE. BUT I DON'T KNOW IF THERE WAS ANY PLANNING AND URBAN, YOU KNOW DESIGN THOUGHT PUT INTO IT OR IF THERE'S ANYTHING GOING ON AROUND IT, WHAT CONSIDERS WHAT, WHAT TYPE OF CONSIDERATIONS, I GUESS WOULD BE, WOULD OR FACTORS WOULD BE GOING INTO WHETHER OR NOT THIS PROPERTY SHOULD STAY ON THE BOOKS TO ALL OF THEIR POINTS, WHETHER IT SHOULD STAY ON THE BOOKS, WHETHER IT SHOULD BE SOLD, WHETHER THERE IS A MEANINGFUL PLAN LONG OR SHORT TERM, SHORT TERM, HOW ALL THAT'S CAPTURED. AND THEN JUST MORE IMPORTANTLY, WHEN ONCE WE APPROVE THIS, AT WHAT POINT DOES THE DO THESE THINGS COME BACK TO US FOR CONSIDERATION AS WELL? SO ANY SURPLUS DIVESTITURE OR ACQUISITION WOULD OBVIOUSLY COME BEFORE THIS BODY AS A PART OF A NORMAL PROCESS THAT'S REQUIRED. AND THEN AS WE MENTIONED LATER ON IN THE PRESENTATION THAT AFTER WE RUN THIS FOR A WHILE AND EVALUATE IT. AND IF THERE ARE MAJOR CHANGES, OR IF THE FRAMEWORK OF THE GOVERNANCE PROGRAM IS GOING TO DRAMATICALLY CHANGE, WE WOULD OBVIOUSLY BRING THAT BACK TO YOU AS WELL AS AN UPDATE. THANK YOU. I'M GOOD. THANK YOU. ALL RIGHT. WE'LL GO ON TO CHAIRMAN JOHNSON. NO. WE'LL START WITH OUR NON-COMMITTEE MEMBERS. ANYBODY? CHAIRMAN. OH, DID I SKIP YOU? I'M SORRY. OH, COUNCILWOMAN WILLIS. THANK YOU VERY MUCH. SO I'M HAVING TROUBLE GETTING THIS TO PULL UP. BUT OF THE LIST THAT WE HAD PREVIOUSLY IDENTIFIED WITH MR. GIBSON. AND I KNOW SOME OF THOSE HAVE EITHER BEEN SOLD OR ARE IN PLAY. ARE THERE ANY THAT ARE NOT THAT WE SHOULD STILL BE LOOKING AT FOR THE SHORT TERM? CORRECT. SO THERE ARE TWO THAT I'M AWARE OF THAT ARE UNDER PURCHASE AND SALE AGREEMENTS. WE'VE DIVESTED OF A HANDFUL ALREADY. AND UNTIL THE MASTER PLAN IS COMPLETED ON THAT PARTICULAR LIST THAT YOU'RE SPEAKING OF, THERE IS NOTHING THAT'S ENVISIONED AT THIS POINT. OKAY, SO WE'RE PRETTY MUCH SOME HAVE BEEN HANDLED. [00:35:03] SOME ARE YES, POTENTIALLY MAY HAVE USE AND COME BACK TO LIFE. OKAY. WELL YOU KNOW, I APPRECIATE THE BIG LOOK AT THIS, BUT I AGREE THAT, YOU KNOW, WE'VE BEEN TALKING ABOUT THIS FOR A WHILE. SO IF THERE ARE ANY WAYS THAT WE CAN BREAK THESE INTO TRANCHES OR JUST TO KIND OF RUN A PARALLEL PATH, I THINK THAT THAT COULD HELP US SOLVE SOME OTHER WOES. THANK YOU. THANK YOU. THANK YOU FOR THAT. CHAIRWOMAN. THANK YOU. WELL, I'LL JUST SAY THAT I APPRECIATE YOUR QUESTIONS. I THINK THEY'RE A VERY THOUGHTFUL AND THOROUGH. BUT THE KEY ITEM HERE IS HOW DO WE HAVE A CITY THAT DOESN'T KNOW ITS REAL ESTATE PORTFOLIO? WELL, I THINK WE DO KNOW OUR REAL ESTATE PORTFOLIO. IT'S JUST THAT SOME OF THE DATA OVER TIME HAS AGED. MISS EUBANKS MAY HAVE SOME ADDITIONAL CONTEXT, BUT FOR INSTANCE, THE SYSTEM THAT WE USE, LBMS, WAS AN IN-HOUSE PROGRAM THAT WAS DEVELOPED. IT DOESN'T HAVE A LOT OF FUNCTIONALITY WHEN YOU ENTER INTO IT, AN ASSET WHEN IT'S SOLD, YOU CAN NO LONGER DELETE IT. SO WE HAVE TO MANUALLY GO IN AND CHANGE THE TITLE AND ADD DIVESTED OR DELETED AND MAKE MANUAL EDITS TO IT. SO WHEN THE COUNCIL OR ANYONE ASKS FOR A SPECIFIC LISTING OF ASSETS, THAT REQUIRES A LOT OF MANUAL MANIPULATION. SO WHILE WE CAN CERTAINLY GET TO WHAT WE BELIEVE IS THE BOTTOM LINE AND WHAT WE OWN, THERE IS A LOT OF ROOM FOR IMPROVEMENT AND FOR MORE EFFICIENCY, PERHAPS EVEN WITH AI, THAT CAN HELP US PRODUCE SOMETHING MUCH FASTER AND MUCH EASIER, THAT IS A BETTER QUALITY PRODUCT. BUT THAT DOESN'T EXPLAIN NEEDING TO HIRE A CONSULTANT TO COME UP WITH WHAT IS ESSENTIALLY A SPREADSHEET. WELL, I WOULD DISAGREE. IT'S A NUMBER OF DIFFERENT VARIABLE PIECES OF DATA THAT ARE COMBINED INTO A CUMULATIVE DATABASE. IF THAT'S THE WORD WE'RE USING THAT, WE CAN THEN USE THAT DATA TO HELP MAKE BETTER INFORMED DECISIONS. SO AN EXAMPLE I THINK I USED PREVIOUSLY WAS IF WE SET A RESERVE ON A PROPERTY AND THE RESERVE IS NOT MET AT THE AUCTION, BUT WE KNOW EXACTLY WHAT WE'RE PAYING FROM AYE FACILITIES AND REAL ESTATE SIDE FROM MANUAL FOR ANNUAL OPERATION REPAIR UTILITIES. IF WE TAKE THOSE AND ADD THAT AND WE COME OUT ON THE POSITIVE, SHOULD WE STILL SELL IT FOR LESS THAN THE RESERVE? BECAUSE ON THE ON THE OTHER SIDE OF THIS TRANSACTION, THE CITY IS GOING TO COME OUT FOR THE BETTER, BUT WE DON'T HAVE ALL THOSE DIFFERENT DATA PIECES IN ONE PLACE RIGHT NOW. HOW MANY PEOPLE WORK IN THIS DEPARTMENT? THERE ARE 33 TOTAL. AND THEN IN THE CURRENT FISCAL YEAR, WE'RE EXPECTED TO GENERATE AROUND 9.1 MILLION. 33 PEOPLE WORK IN A DEPARTMENT THAT CAN'T TELL US THE INFORMATION WE NEED TO KNOW ABOUT REAL ESTATE, AND WE HAVE TO HIRE A CONSULTANT. SO I WOULD DISAGREE WITH THAT STATEMENT. BUT WHAT PART OF IT'S NOT CORRECT? PLEASE, PLEASE CORRECT ME THAT WE CAN'T TELL YOU WHAT WE OWN. WE CAN TELL YOU IT'S JUST A VERY MANUAL AND VERY LABOR INTENSIVE PROCESS. AND PERHAPS THERE ARE 1 OR 2 PARCELS THAT ARE MISSING OVER THE COURSE OF THE ORGANIZATION'S EXISTENCE. WELL, I THINK THIS IS PROBLEMATIC AND I'M NOT GOING TO SUPPORT THIS. BECAUSE THIS IS A MANAGEMENT PROBLEM. I WILL ALSO SAY IT'S QUITE ALARMING THAT WE GOT A BOND PROPOSITION THAT INCLUDED A PROPERTY THAT FOR THREE YEARS HAD BEEN IN OUR TOP TEN. I DON'T RECALL ANY BRIEFING. PERHAPS IT WAS A COMMITTEE. I'M NOT ON THAT. REMOVE VILBORG FROM OUR TOP TEN LIST. IT'S 71 PRIME ACRES. AND AS PEOPLE WANT TO TALK ABOUT THE HIGHEST AND BEST USE, IT'S A BEAUTIFUL PIECE OF PROPERTY CLOSE TO DOWNTOWN. ALWAYS MEANT TO BE A MIXED USE HOUSING. DEVELOPMENT. 71 ACRES. WE'VE ALREADY MOVED OUT THE TOW THE TOWED CARS. WE ONLY HAVE THE EVIDENCE CARS, AND WE'RE GOING TO ADD A PROPERTY ROOM FOR $150 MILLION. HOW DID THAT PROPERTY GET IDENTIFIED FOR THAT USE? SO THE PROPERTIES, THE COUNCIL. BY THE WAY, THE PROPERTIES WERE PRIORITIZED BY THE COUNCIL. AND AS I WAS MENTIONING WITH COUNCIL MEMBER WILLIS, THE MAJORITY OF THOSE THAT WERE DEEMED HIGH PRIORITY AT THE TIME ARE EITHER IN PROCESS, UNDER CONTRACT OR DIVESTED. THE REMAINDER ARE WAITING FOR THE REAL ESTATE MASTER PLAN TO INFORM US. AND YES, MA'AM, THERE IS A 70 PLUS ACRE AUTO POUND. WE HAVE NEVER SAID THAT WE ARE NOT LOOKING AT IT. WE WOULD LOVE TO SEE WHAT THIS DATA SAYS. WHAT IF IT'S $250 MILLION TO RELOCATE THAT TO A DIFFERENT AREA OF THE CITY? I THINK THAT'S IMPORTANT INFORMATION FOR US TO HAVE BEFORE WE GO OFF AND DECIDE WE'RE GOING TO SELL SOMETHING IF WE CAN'T RECREATE IT, AND EVEN IF WE DECIDE THAT IT'S THE HIGHEST AND BEST USE, AND THAT'S WHAT THIS BODY WILL DECIDE. WE ALSO HAVE THE ABILITY TO KEEP ITS OPERATIONS WHERE IT'S AT, AND THEN MONETIZE THE TWO REMAINING PARCELS THAT THERE ARE NO IMPROVEMENTS ON. SO WE POTENTIALLY COULD DO A HYBRID MODEL WHERE WE KEEP AND IMPROVE WHAT WE HAVE, AND THEN WE MONETIZE AND DIVEST OF THE TWO PARCELS THAT WE'RE NOT USING. THAT'S THE DATA THAT WE'RE LOOKING FOR FROM THE REAL ESTATE MASTER PLAN. AGAIN. I THINK WE HAVE A MANAGEMENT PROBLEM HERE. I APOLOGIZE, BUT THIS IS SHOCKING TO ME THAT WE WOULD SPEND THIS MANY YEARS AND THIS MANY DOLLARS TO MAKE DECISIONS THAT HAVE BEEN EVIDENT FOR YEARS. [00:40:06] VILLAGE HAS BEEN TALKED ABOUT FOR DEVELOPMENT FOR, I THINK, 15 YEARS AT IN THIS ROOM. AND THEN SUDDENLY IT SHOWS UP. SO I, I THINK THIS NEEDS A LOT MORE CONSIDERATION AND PROBABLY SOME MEETINGS IN PEOPLE'S OFFICES, NOT ON CAMERA. THANK YOU. AND IF I CAN ADD TO SOME OF THE THINGS MR. JOHNSON HAS SAID, I KNOW THAT WE HAD TALKED ABOUT LEAVING THE MOVING ALL OPERATIONS FROM VILLAGE UNDER THE FORMER CITY MANAGER, AND WE STARTED THE PROCESS TO OUTSOURCE THE AUTO POUND. AND THAT'S A PART OF THE OPERATION THAT YOU JUST MENTIONED AND I THOUGHT THEN IT WAS GOING TO BE EASY. I DID NOT REALIZE THERE'S STILL 2000 VEHICLES THAT ARE THERE THAT ARE NOT PART OF THE AUTO POUND. THEY'RE PART OF THE EVIDENTIARY VEHICLE FOR THE POLICE DEPARTMENT, AND THOSE ARE HAVING TO BE MAINTAINED BE KEPT FOR DIFFERENT COURT CASES. SO IT'S NOT AS EASY AS I THOUGHT IT WAS GOING TO BE, BECAUSE I THOUGHT THAT THERE WAS GOING TO BE THE OPPORTUNITY TO LEAVE THAT SITE. BUT THEN WHEN I FOUND OUT THAT THERE'S ALL THESE VEHICLES THAT WE HAVE TO MAINTAIN AND TRYING TO FIND ANOTHER SITE TO MOVE THEM TO HAS CREATED COMPLICATIONS. SO I APPRECIATE YOUR THOUGHTS AND COMMENTS ABOUT IT, BUT I THINK THAT AS WE LEARN THINGS OVER TIME, WE, WE HAVE TO CHANGE OUR DIRECTION IN SOME CASES. AND SO I THINK THE CITY MANAGER'S EXPLAINED BACK TO JUNE, MAYBE EVEN BEFORE WHEN WE WERE PRESENTING INFORMATION ABOUT THE BOND PROGRAM, WE LISTED VILBORG AS AN OPTION. AND WE ALSO LISTED A NON CITY OWNED SITE YET TO BE DETERMINED AS AN OPTION. SO I DON'T THINK A SITE HAS BEEN SETTLED ON OR A RECOMMENDATION HAS BEEN MADE REGARDING THAT YET. I THINK IT'S STILL SOMETHING THAT WE'RE EVALUATING. SO I JUST WANT TO CLARIFY. YOU SAID THAT THE THE CARS HAVE TO BE MAINTAINED. YOU MEAN RETAINED RIGHT. KEPT NOT MAINTAINED IN MAINTENANCE. YEAH. I WILL SAY I SEE CHAIRMAN GRACEY OVER THERE. I KNOW THAT AT ONE MEETING WE SORT OF LEANED OVER AND WENT, WELL, COULDN'T THIS POSSIBLY GO TO HENSLEY FIELD TO HOLD? I THINK THERE'S DIFFERENT OPTIONS AND ABSOLUTELY THEY ALL NEED TO BE EVALUATED TO DETERMINE WHAT THE RIGHT THING TO DO IS. AND THERE IS A MASTER PLAN FOR HENSLEY THAT THE CITY COUNCIL APPROVED. SO IF YOU WERE TO CHANGE THAT USE, THIS BODY NEEDS TO MAKE THAT KNOWN AND APPROVE A CHANGE PLAN. WELL, I APPRECIATE THAT YOU WOULD WANT US TO HAVE A PLAN WHEN WE HAVE NOT BEEN INFORMED OF A CHANGE IN OF PLAN FOR BIG. SO AGAIN, THIS IS I DON'T. WAS THERE A. I DON'T THINK THERE WAS AN ADOPTED PLAN RELATED TO. I THINK THERE WAS DIFFERENT CONVERSATIONS ABOUT WHAT OPPORTUNITIES MIGHT EXIST FOR BIG. WELL, WAS THERE A PLAN JUST CONVERSATIONS BECOME PART OF A PROPERTY ROOM SITE. YEAH, THAT WAS NEVER THAT WAS NEVER DISCUSSED IN ANY COMMITTEE. IT HAS BEEN DISCUSSED AT COUNCIL AS AN OPTION FOR WHAT WAS PUT ON THE BOND PROGRAM, TO CONSOLIDATE THE PROPERTY ROOM WITH THE EVIDENTIARY VEHICLES THAT ARE CURRENTLY AT VILLE BIG VILLE. BIG IS AN OPTION. I THINK THERE'S SOME OTHER OPTIONS THAT CAN BE EXPLORED. THOSE ARE TWO SERVICES THAT WE HAVE TO HAVE, AND UNFORTUNATELY WE HAVE TO KEEP 2000 VEHICLES. THAT'S WHAT WE'RE AGAIN, IT'S 71 ACRES. YES, MA'AM. 2000 VEHICLES. SO FOR A FINANCE COMMITTEE DISCUSSION, I GUESS MY COMMENTS ARE. I'M CONCERNED THAT WE'RE GOING TO SPEND A MASSIVE AMOUNT OF TIME AND MONEY ON CONSULTANTS FOR SOMETHING THAT WE PAY A LOT OF STAFF MEMBERS THAT OUGHT TO HAVE DONE THIS WORK, AND EITHER CUT THAT STAFF DOWN AND HIRE THE CONSULTANTS WHO CAN EFFECTIVELY MANAGE OUR PORTFOLIO, OR LET'S HAVE OUR PEOPLE ACTUALLY DO THE WORK. I THINK WE SHOULD DEMAND OUR EMPLOYEES DO THE WORK. THANK YOU. THANK YOU. GREAT BUDGET DISCUSSION. I'M SURE WE WILL HAVE IN THE NEXT COUPLE OF WEEKS AS WELL. AND I WILL JUST SAY FOR THE PUBLIC, I KNOW MY COLLEAGUES KNOW THIS, BUT FOR THE FOR THE PUBLIC, WHEN WE DID HAVE THE DISCUSSION ABOUT THE BIG PROPERTY, WHEN WE WERE APPROVING THE BOND, IT THE CITY MANAGER DID INDICATE ON THE RECORD THAT IT DOES. IT'S NOT LOCKED INTO THAT FACILITY. THAT WAS ONE OF THE QUESTIONS I HAD. I'M NOT GOING TO SPEAK FOR COUNCILWOMAN, BUT I KNOW IT RAISED MY INTEREST WHEN I SAW BILL BEGG ON THAT PRESENTATION, BECAUSE AS COUNCILWOMAN MENDELSOHN JUST STATED, WE HAD NEVER THAT WAS ALWAYS ON OUR TOP LIST FOR REDEVELOPMENT, SO I WAS GLAD TO HEAR THE CITY MANAGER SAY NO. YOU KNOW, IT'S A PROPOSAL, BUT IT'S NOT LOCKED IN TO THIS LOCATION. SO. COUNCIL CHAIRMAN RIDLEY THANK YOU, MR. CHAIR. SO I UNDERSTAND THE SIGNIFICANT INTEREST AND NEED FOR HAVING A MORE RIGOROUS PROCESS FOR DISPOSING OF CITY [00:45:04] PROPERTY, BUT PARTICULARLY FOCUSING ON HOW TO EXPEDITE THOSE THAT REVIEW PROCESS SO THAT WE CAN DISPOSE MORE QUICKLY OF UNNEEDED SURPLUS CITY PROPERTY. BUT I'D LIKE TO ASK ABOUT THE OTHER SIDE OF THIS EQUATION. AND THAT'S THE ACQUISITION OF PROPERTY. IT SEEMS TO ME AN EVEN BIGGER PROBLEM IN LIGHT OF RECENT HISTORY, THAT WE HAVE NOT DONE PROPER DUE DILIGENCE WHEN WE HAVE ACQUIRED PROPERTY, NOT HAD SUFFICIENT PLAN FOR WHAT WE WERE GOING TO DO WITH THAT PROPERTY, NOT HAD SUFFICIENT PROVISION FOR OBTAINING FEEDBACK FROM NEIGHBORING PROPERTY OWNERS ABOUT WHAT THEY WOULD LIKE TO SEE DONE WITH SUCH PROPERTY. WHAT IN THIS PROPOSAL WILL BE USED TO INCREASE THE REVIEW AND DILIGENCE FOR THE ACQUISITION OF PROPERTY? YES, SIR. SO IF YOU TAKE A LOOK AT THE APPENDIX SLIDE 17, YOU CAN SEE A LIST OF THE ADDITIONAL STANDARD DUE DILIGENCE AREAS THAT WE ARE RECOMMENDING. SO YOU'RE ABSOLUTELY RIGHT. THE DUE DILIGENCE HAS VARIED FROM YEAR END DEPARTMENT TO TRANSACTION. AND THE ONLY THING THAT WAS TECHNICALLY REQUIRED WAS AN ENVIRONMENTAL PHASE ONE STUDY. SO WE'VE LEARNED SOME LESSONS ABOUT FACILITY CONDITION ASSESSMENT AND NEEDING TO KNOW WHAT IT IS THAT WE'RE ACTUALLY BUYING AND THE CONDITION THAT IT'S IN FOR SOME PRE-ACQUISITION DUE DILIGENCE. WE ALSO NEED TO KNOW, AND THAT'S WHY I MENTIONED THAT FACILITIES, BUDGET RISK AND SOME OTHERS WILL BE AT THE TABLE SO THAT WE CAN UNDERSTAND WHAT THE TRUE COST OF OWNERSHIP. WE ESTIMATE $110,000 A YEAR FOR MAINTENANCE AND REPAIR, THAT HAS NEVER BEEN A PART OF THE EQUATION. SO WE WOULD NEED TO MAKE SURE THAT THE BUDGET OFFICE CONFIRMS THOSE FUNDS ARE AVAILABLE AND THAT THAT MONEY IS MOVED OVER INTO FACILITIES MANAGEMENT SO THAT WHEN THIS ASSET DOES COME ONLINE, THERE ARE FUNDS THERE TO MAINTAIN AND REPAIR IT, WHICH IS A REAL CHANGE IN THE WAY THAT WE'VE DONE THAT. SO YOU'RE ABSOLUTELY RIGHT THAT THE DUE DILIGENCE HAS BEEN VERY LIGHT IN A NUMBER OF AREAS, AND BASED ON THE INDUSTRY BEST PRACTICES AND WHAT WE HAVE FROM THE CONSULTANT AND STAFF, WE HAVE WHAT WE BELIEVE TO BE AN EXHAUSTIVE LIST ON SLIDE 17. AND WILL THAT ALSO BE SUBJECT TO THIS GOVERNANCE COMMITTEE REVIEW? YES, SIR. THAT'S THE FIRST STEP THAT MISS EUBANKS MENTIONED IS WHEN YOU COME IN TO BUY THAT, WE WILL GIVE YOU A CHECKLIST. AND THESE ARE ALL THE ITEMS THAT YOU MUST COMPLETE BEFORE YOU COME BACK TO GOVERNANCE, BEFORE WE WOULD EVEN POTENTIALLY APPROVE IT OR REVIEW IT TO PASS ON TO THE CITY COUNCIL FOR CONSIDERATION. DURING THAT TIME, THEY MIGHT LEARN A FATAL FLAW. THERE MIGHT BE SOMETHING THAT THEY WERE COMPLETELY UNAWARE OF THAT SAYS, YOU KNOW WHAT? WE DON'T WE DON'T NEED THIS PROPERTY ANYMORE. AND NEXT, WHAT BUDGET AMOUNT IS BEING PROVIDED FOR THE REAL ESTATE MASTER PLAN UPDATE? SO I WOULD BE HAPPY TO ANSWER THAT WITH YOU OFFLINE. BUT SINCE THIS IS GOING OUT FOR A COMPETITIVE SOLICITATION, I WOULD PREFER THAT WE NOT DISCUSS THAT IN AN OPEN SESSION SO THAT WE GET THE BEST VALUE FOR THE CITY. THANK YOU, MR. CHAIR. COUNCIL MEMBER CADENA. SO MY QUESTION IS, IN WHAT PART OF THIS PROCESS WILL THE COUNCIL MEMBERS OR COMMUNITY MEMBERS BE NOTIFIED IF THERE'S A CHANGE OF MAYBE WHAT THE REAL ESTATE WAS GOING TO BE USED FOR, OR IF THERE'S A ZONING CHANGE REQUIRED, OR MAYBE IF THERE'S COMMUNITY PARTNERS THAT ARE NEARBY, LIKE DISDI DIDN'T HEAR THAT IN THE PLAN. AND SO I'M JUST WONDERING IF YOU ALL CONSIDERED THAT AT ALL. SURE. SO THE PLAN DOES NOT CONTEMPLATE THAT. THAT'S HANDLED THROUGH THE PLANNING AND DEVELOPMENT PORTION OF THEIR NOTIFICATION OF ZONING CHANGES AND THINGS LIKE THAT. THE CITY'S REAL ESTATE OFFICE DOES PARTNER WITH OTHER AGENCIES LIKE DISD THE COUNTY ENCORE. SO THEY'RE ALREADY NOTIFIED PRIOR TO SOME OF THESE TRANSACTIONS BECAUSE STATE LAW ALLOWS FOR A DIRECT SALE TO THEM, BUT THERE IS NOTHING CONTEMPLATED IN IT RELATED TO THE QUESTIONS THAT YOU WERE ASKING. YEAH. AND I THE REASON WHY I ASK IS BECAUSE, FOR INSTANCE, THE FILL SITE, NOT THAT I WANT TO KEEP GOING ON THAT, BUT, YOU KNOW, I FOUND OUT TWO DAYS BEFORE WE HAD THE BRIEFING AT COMMITTEE. AND, YOU KNOW, SINCE THEN, I FOUND OUT THAT THERE'S TWO ELEMENTARY SCHOOLS NEARBY. DISD THE SCHOOL DOES NOT HAVE A CURRENTLY HAVE A A AN OFFICER THERE. AND SAINT MARY OF CARMEL IS THE OTHER PRIVATE SCHOOL THAT'S NEARBY. THEY DON'T HAVE, YOU KNOW, SECURITY AND AND ALL OF THE DALLAS CITY OF DALLAS. INMATES GO AND PICK UP THEIR ITEMS FROM THE PROPERTY ROOM, AND SO THERE WOULD BE AN INCREASE OF TRAFFIC IN THAT AREA. AND SO, YOU KNOW, I THINK WHEN WE MOVE OR CHANGE WHAT'S THERE, IT'S IMPORTANT TO TALK TO THE COUNCIL MEMBER, MAYBE ASK EVEN NOTIFY SOME OF THE PARTNERS THAT ARE WITHIN THE AREA TO SEE WHAT THEY MAY NEED. [00:50:01] BECAUSE I'VE BEEN TOLD, LIKE DISD WOULD PROBABLY NEED TO HIRE AN OFFICER THERE. THE ELEMENTARY SCHOOL, THE PRIVATE SCHOOL WOULD NEED TO GET ALSO OFFICER. SO THERE'S A COST ASSOCIATED MAYBE WITH SOME OF THE CHANGES THAT ARE COMING UP. SO INSTEAD OF WAITING, I KNOW LIKE FOR THIS PIECE OF PROPERTY, THERE WOULD REQUIRE A ZONING CHANGE. BUT THAT'S PRETTY FAR IN THE PROCESS. AND SO IF WE'VE GONE DOWN THAT PATH SO FAR I JUST FEEL LIKE THOSE CONVERSATIONS MAYBE NEED TO BE HAD EARLIER RATHER THAN LATER. I KNOW WE ALSO I LOVE REAL ESTATE. YOU KNOW, I DO. ASHLEY, YOU ALWAYS HELPED ME SO MUCH. AND SO, YOU KNOW, I KNOW WE HAD LIKE SOME AFFORDABLE HOUSING LOTS THAT WE, THAT WE'RE GOING TO BE SOLD IN WEST DALLAS. AND AND I THINK JUST BEING ABLE TO HAVE THAT COMMUNITY INPUT DOES MAYBE MAKE A PROJECT A LITTLE BIT BETTER. AND SO I WOULD LOVE TO SEE THAT EARLIER IN THE PROCESS RATHER THAN LATER. AND I DON'T KNOW WHAT THAT LOOKS LIKE. BUT I THINK IT WOULD HELP US HAVE BETTER PROJECTS. I THINK THAT'S ALL I HAVE, SO THANK YOU. AND I WILL MENTION THAT THE BUDGET THAT COUNCIL MEMBER MENDELSOHN MENTIONED FOR THE BUILDING SITE DOES INCLUDE A COMMUNITY ENGAGEMENT COMPONENT THAT WOULD BE RELATED TO THAT PROJECT. SO I JUST WANTED TO MAKE SURE THAT WE SHARED THAT WITH YOU. YEAH. AND I THINK WE NEED TO FIGURE OUT WHEN IS THE APPROPRIATE TIME FOR THAT, RIGHT. WE DON'T WANT TO GET INTO A PROJECT LIKE, I MEAN, I CAN LIST THEM IN MY. YOU KNOW. YES, MA'AM. YOU GET TOO FAR ALONG WHERE. THEN? THE COMMUNITY IS ALL UPSET, AND WE COULD HAVE MAYBE HAD A BETTER PROJECT AT THAT POINT. SO THANK YOU. DIRECTOR EUBANKS, I DID NOT GIVE YOU AN OPPORTUNITY TO SPEAK WHEN I WAS WAS ASKING ALL THOSE QUESTIONS EARLIER, SO I JUST WANTED TO TOSS IT BACK TO YOU. WAS THERE MORE THAT YOU WANTED TO SAY ABOUT THE TAX PARCELS AND HOW WE ARE GOING TO ADD OUR PROPERTIES UP, WHAT NUMBERS WE'RE GOING TO USE? I GUESS WHAT I COULD SAY IS YOU MAKE A VALID POINT BECAUSE AS YOU STATE, THERE COULD BE MULTIPLE PARCELS THAT MAKE UP AN ENTIRE FUNCTION. AND SO RIGHT NOW AS WE LIST THEM IN OUR DATABASE, IT COULD BE, YOU KNOW, 5 TO 10 PARCELS, BUT OF COURSE IT'S ONE PIECE PARK. SO DEFINITELY NEED TO FIND WAYS TO BE ABLE TO ALIGN THOSE IN A BETTER FASHION. THANK YOU. I THINK THAT WOULD BE VERY HELPFUL. CHAIR THANK YOU. ANYBODY ELSE HAVE ANY FINAL QUESTIONS? OH, CHAIR MORENO. GO FOR IT. THANK YOU, CHAIR, I FORGOT. IN THOSE PARCELS WE'VE NOTED SOME OF THEM ARE PARKS BUT SOME OF THEM ARE ALSO IN THE FLOODPLAIN. AND SO IT'S ONLY FAIR THAT WE GIVE A REALISTIC PICTURE OUT THERE WHEN WE SAY WE HAVE THIS MANY PROPERTIES. SOME OF THEM ARE NOT BUILDABLE, BUT SOME OF THOSE THAT AREN'T BUILDABLE. WE CAN WORK INTERNALLY THROUGH DWU TO GET SOME OF THOSE OUT OF THE FLOODPLAIN TO MAKE THEM MORE LUCRATIVE FOR INVESTORS TO, TO BUY THOSE PROPERTIES. BUT AT THE SAME TIME, I JUST DON'T WANT PEOPLE TO FEEL THAT WE HAVE ALL THIS PROPERTY AND WE COULD GO OUT AND SELL IT TOMORROW, BECAUSE THAT'S SIMPLY NOT TRUE. SOME OF THESE PROPERTIES HAVE TO GO THROUGH EITHER ZONING OR HAVE TO GO THROUGH MITIGATION. AND SO LET'S MAKE SURE WE HAVE A REAL PICTURE OF WHAT PROPERTIES ARE ACTUALLY, I GUESS, OF VALUE AND HOW THEY'RE CLASSIFIED AND WHAT THEY'RE UNDERSTOOD. CHAIR. THANK YOU CHAIR. YEAH. GO AHEAD CHAIR. I JUST LIKE TO FOLLOW UP ON THE NUMBER OF PROPERTIES. YOU SAY 510 IMPROVED. WE HAVE HAD PREVIOUS BRIEFINGS WHERE THE NUMBER WAS 808. THAT DID NOT INCLUDE ENTERPRISE. AND SO I'M WONDERING IF YOU CAN SHARE THOSE NUMBERS. SO THE NUMBERS THAT WE HAVE FROM LBMS WERE THE 1260. APPROXIMATELY 510 OF THOSE ARE IMPROVED BASED ON THE DATA THAT WE HAVE RIGHT NOW. YOUR OWN PRESENTATIONS HAVE SHARED DIFFERENT THINGS. I UNDERSTAND AND THESE WERE WHAT WE PULLED JUST ABOUT A WEEK AGO BECAUSE I ANTICIPATED THIS QUESTION. SO I WANTED TO HAVE THE MOST UP TO DATE INFORMATION FOR YOU, INCLUDING ENTERPRISE BUILDINGS. HOW MANY DO YOU THINK YOU HAVE? I THINK AROUND 510 BASED ON. YOU'RE SAYING THAT'S WITH ENTERPRISE? YES, MA'AM. OKAY. WELL, I HOPE SOMEBODY WILL GO BACK AND LOOK AT OLD BRIEFINGS. THANK YOU, JOHN, FOR THE FUTURE. WELL, FOR NEXT MONTH, WE'LL START WITH THAT BECAUSE YOU'LL BE LAUNCHING THE NEW REVISED ROLE WITHIN THE OFFICE OF REAL ESTATE. I'D LIKE TO SEE A MEMO BRIEFING NEXT MONTH ON HOW THAT'S GOING TO KICK OFF, IF THERE'S BEEN ANY CHANGES. INCORPORATING THE FEEDBACK FROM THE COMMITTEE. SO WE WON'T PUT YOU AS A FULL BRIEFING ITEM, BUT WE'LL HAVE YOU AS A MEMO DISCUSSION. WE CAN PUT YOU AT THE BEGINNING OF THE MEMOS AND THEN IN THE FUTURE, TO THE POINTS OF MY COLLEAGUES WOULD REALLY LIKE TO SEE SORT OF LIKE WE DO IN OTHER COMMITTEES LIKE AN ONGOING MEMO TRACKING REAL ESTATE. [00:55:07] THIS CAN BE PART OF HOW YOU OFFICE OF REAL ESTATE PRESENTS THEIR INFORMATION, BUT CAN BE JUST A REAL ESTATE TRACKING DATABASE OF ARE THERE 500 OTHER 800 PROPERTIES? AND YOU KNOW, HOW MANY ARE BEING CONSIDERED THIS MONTH FOR POSSIBLY SURPLUS. AND WHAT'S THE RESULT OF THAT? LIKE WE NEED TO HAVE A FORMAL WAY THE COUNCIL CAN KEEP AN EYE ON EVERYTHING THAT'S GOING ON. AND, AND SO THAT WE'RE NOT JUST ALL KIND OF FLOUNDERING UP HERE TRYING TO GET ANSWERS. AND I LET'S WORK TOGETHER, YOU KNOW, ON THE FIRST COUPLE OF MEMOS, WE MIGHT OUR DATABASES MIGHT BE A LITTLE. WE MAY NOT BE HAPPY WITH IT. WHO KNOWS? OR MAYBE WE'LL LOVE IT, BUT WE CAN TWEAK IT OVER TIME AND GET SOMETHING THAT COULD END UP BEING A MONTHLY ACCOUNTABILITY REPORT LIKE OUR TECHNOLOGY AND BUDGET. SO THANK YOU. WE'LL MOVE ON TO ITEM B, THE 2020 526 END OF YEAR BUDGET AMENDMENTS WITH JEANETTE WEEDEN. COME ON DOWN. GOOD AFTERNOON. MY NAME IS JEANETTE WEEDEN, DIRECTOR OF BUDGET AND MANAGEMENT SERVICES. JOINING ME SUZANNE ZEMAN, ASSISTANT DIRECTOR AND BUDGET AND MANAGEMENT SERVICES. AS MENTIONED, WE ARE HERE TO TALK ABOUT THE FISCAL YEAR 26 END OF YEAR BUDGET APPROPRIATION ORDINANCE. STARTING ON SLIDE NUMBER TWO, I WILL GIVE YOU A LITTLE BIT OF BACKGROUND ON WHY WE HAVE AN END OF YEAR, AND THEN TALK ABOUT THE PROPOSED AMENDMENTS RECOMMENDATION AND NEXT STEPS. ON SLIDE THREE, YOU CAN SEE THAT CITY CHARTER CHAPTER 11 DOES REQUIRE OR LAY OUT BUDGET AND FINANCIAL PROCEDURES RELATED TO THE BUDGET. THE MOST IMPORTANT SECTION IS SECTION SIX, WHICH STATES THAT CITY CHARTER DOES NOT ALLOW FOR EXPENDITURE OF CITY FUNDS WITHOUT SUFFICIENT APPROPRIATION. SO WE ARE HERE TODAY TO TALK ABOUT THOSE ITEMS THAT WILL REQUIRE AN ADJUSTMENT ON ON SLIDE FOUR, JUST AS A REMINDER. CITY COUNCIL ADOPTED THE FISCAL YEAR 26 BUDGET ON SEPTEMBER 17TH. THIS IS THE SECOND AMENDMENT THAT WE'RE PRESENTING TO YOU FOR FISCAL YEAR 26. YOU APPROVE THE MID YEAR ON JUNE 24TH, AND THIS ITEM IS SCHEDULED TO GO BEFORE COUNCIL, THE LAST MEETING IN SEPTEMBER. IN THIS PARTICULAR PRESENTATION ON SLIDE FIVE, WE ARE REALLOCATING FUNDING BETWEEN PROGRAMS AND SERVICES IN THE GENERAL FUND. YOU WILL NOTE SOME GRANT TRUSTS AND OTHER FUND APPROPRIATION ADJUSTMENTS, AS WELL AS ADJUSTMENTS FOR THE ENTERPRISE FUND, ONE ENTERPRISE FUND, INTERNAL SERVICE FUNDS, AND THEN APPROPRIATION ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL. SLIDE SIX PROVIDES AN OVERVIEW OF WHAT'S INCLUDED IN THE ADJUSTMENTS. YOU'LL NOTICE THAT WE ARE AMENDING THE GENERAL FUND BUDGET BY 17.5 MILLION. I WILL TALK ABOUT THAT IN MORE DETAIL. GRANT FUNDS GRANT TRUST AND OTHER 3.9 MILLION ENTERPRISE FUNDS. 10.5 INTERNAL SERVICE FUND ADJUSTMENTS AT 4.2. THE LARGEST ADJUSTMENT ON THIS SLIDE IS ACTUALLY CAPITAL AT 103.4 MILLION. BUT JUST AS A REMINDER, THE CAPITAL ADJUSTMENTS ARE REFLECTIVE OF ITEMS PREVIOUSLY APPROVED BY CITY COUNCIL. SO IT'S JUST A SUMMARY OF ALL THE ITEMS THAT YOU ALL HAVE ALREADY APPROVED. SO THERE'S NOTHING NEW RELATED TO CAPITAL IN THIS PARTICULAR PRESENTATION. MOVING ON TO SLIDE SEVEN. WE'VE TALKED ABOUT OUR GENERAL FUND REVENUES OVER THE LAST FEW MONTHS. PROPERTY TAX FORECAST IS 5.8 MILLION LESS THAN BUDGET. AND THAT'S PRIMARILY DUE TO PRIOR YEAR DISTRICT CASES THAT HAVE NOW BEEN RESOLVED. SO NOT CURRENT, NOT, NOT CURRENT YEAR, BUT PRIOR YEAR. OUR SALES TAX FORECAST IS 9.4 MILLION LESS THAN BUDGET. WE'VE TALKED ABOUT THIS STARTING IN FEBRUARY, WE HAVE AMENDED OUR FORECAST TWICE. AND SO THE YEAR END FORECAST IS WHERE WE THINK WE WILL END THE YEAR. WE ARE OFFSETTING BOTH OUR REVENUE LOSS AND OUR EXPENDITURE INCREASE WITH THE USE OF REVENUE STABILIZATION. FOR THOSE OF YOU WHO HAVE BEEN ON THE COUNCIL FOR A WHILE, REVENUE STABILIZATION WAS CREATED BACK IN FISCAL YEAR 20 AND 21 AS WE WERE COMING OUT OF THE PANDEMIC. AND SO WE ARE PROPOSING TO USE REVENUE STABILIZATION TO ADDRESS OUR YEAR END SITUATION. MOVING ON TO SLIDE EIGHT. THIS IS JUST A RECAP OF PROPERTY TAX. [01:00:01] SALES TAX. UNDER BUDGET WE DO HAVE SOME REVENUE INCREASES IN OTHER AREAS THAT ARE OFFSETTING OUR DECLINES IN PROPERTY TAX AND SALES TAX. AND SO YOU'LL SEE THAT REVENUE IS UNDER BUDGET BY 5.1 MILLION. THAT INCREASED OPERATING TRANSFERS IN THAT IS ACTUALLY COMING FROM REVENUE STABILIZATION. SO WE'RE USING 22.6 MILLION. IT'S A COMBINATION OF OFFSETTING OUR REVENUES AT 5.1 MILLION AND THEN ALMOST 16 MILLION OF EXPENDITURE OVERAGES. AND I'LL TALK ABOUT THAT IN A MINUTE. SEVERAL DEPARTMENTS YOU CAN SEE HERE ON SLIDE NINE, SEVERAL DEPARTMENTS ARE PROJECTED OVER BUDGET PRIMARILY UNIFORM OVERTIME. THERE'S INCREASED HIRING IN THE DALLAS POLICE DEPARTMENT. WE'VE TALKED ABOUT OUR SUSPECTED ANIMAL CRUELTY CASES. THERE'S SOME FACILITY NEEDS. AND THEN THE BIGGEST DRIVER IS OUR COST INCREASE ASSOCIATED WITH HEALTH BENEFITS. WE ARE OFFSETTING OUR EXPENDITURE INCREASES BY REALLOCATING SAVINGS FROM OTHER DEPARTMENTS. AND THEN OF COURSE, OPERATING TRANSFERS IN ON SLIDE TEN, WE ARE SHOWING THOSE DEPARTMENTS WHERE WE ARE REALLOCATING FROM. AND SO IF YOU RECALL, BACK IN APRIL, WE RESTRICTED HIRING WITH THE HIRING FREEZE, AND WE'VE IMPLEMENTED OTHER COST SAVING MEASURES. AND SO AS A RESULT, WE ARE GENERATING SAVINGS AND WE'RE PROPOSING TO REALLOCATE THOSE SAVINGS FROM THE DEPARTMENTS THAT ARE LISTED HERE. TOTAL SAVINGS OF ABOUT 7.4 MILLION ON SLIDE 11. AS I MENTIONED, THE CITY CHARTER DOES NOT ALLOW FOR US TO IN THE YEAR OVER BUDGET, BUT THE CHARTER ALSO ALLOWS US TO TRANSFER APPROPRIATIONS BETWEEN DEPARTMENTS AND DIVISIONS AND PURPOSES. AND SO ON THIS SLIDE, YOU'LL SEE THAT WE ARE PROPOSING TO REALLOCATE THE SAVINGS FROM SLIDE TEN TO ADDRESS OVERAGES HERE ON SLIDE 11. MOVING ON TO GRANT TRUSTS AND OTHER FUNDS. WE ARE PROPOSING TO TRANSFER FUNDS INTO OUR OPERATING CARRYOVER FUND. THIS IS A FUND THAT'S USED TO REALLOCATE MONEY FROM THE CURRENT YEAR TO FUTURE YEAR, TO CONTINUE ANY PROJECTS THAT HAVE STARTED. AND THEN THERE'S A MINOR ADJUSTMENT RELATED TO SOME OTHER GRANTS IN THIS CATEGORY. ON SLIDE 13, WE ARE SHOWING TWO BOTH THE ENTERPRISE FUNDS AND INTERNAL SERVICE FUND ADJUSTMENTS. SANITATION SERVICES HAS INCREASED REVENUE ASSOCIATED WITH THE LANDFILL, AND THEY ARE PROPOSING TO TRANSFER INCREASE THEIR TRANSFER TO THEIR CAPITAL FUND. AND THEN FOR OUR INTERNAL SERVICE FUNDS, WE DO HAVE TWO ADJUSTMENTS HERE. 911, WE ARE INCREASING THE REIMBURSEMENT TO BOTH POLICE AND FIRE WITH THE USE OF FUND BALANCE. AND THAT'S TO OFFSET SOME OF THE OVERAGES THAT ARE OCCURRING IN THE GENERAL FUND. AND THEN ON CAPITAL, AS I MENTIONED, THESE ARE ITEMS THAT WERE PREVIOUSLY APPROVED BY CITY COUNCIL. THE LARGEST ADJUSTMENT ON THIS SLIDE IS THE LEFT FIELD EXPANSION AIRPORT PROGRAM, WHICH IS LEAF LEAP. AND THEN ON SLIDE 15 STAFF RECOMMENDS AMENDING THE BUDGET APPROPRIATION ORDINANCE. CITY COUNCIL WILL CONSIDER THIS CHANGE ON SEPTEMBER 23RD. AND SO THAT CONCLUDES OUR PREPARED REMARKS. HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE. APPRECIATE YOUR EFFICIENCY. I'LL START TO MY RIGHT. THANK YOU. I WANT TO GO BACK TO SLIDE 11 ON WHAT SOME OF THESE EXPENSES ARE. I KNOW ON D, F, R AND DPD THOSE ARE BIG NUMBERS. BUT WE'VE REALLY EXPLORED THOSE ABOUT THE HEALTH BENEFIT SURCHARGE AND MEDICAL EXAMINATION COSTS. BUT ON NON-DEPARTMENTAL THE FAIR PARK TRANSFER, WILL YOU REMIND ME. I'M NOT SURE IF WE'VE COVERED THAT. WHAT THAT IS. THAT'S $3.8 MILLION. YES. AND SO THANK YOU FOR THAT QUESTION. SO IF YOU RECALL, THE FISCAL YEAR 26 BUDGET INCLUDED A NUMBER OF CHANGES RELATED TO FAIR PARK. AND SO THE BIGGEST CHANGE WAS TO CREATE A SPECIAL REVENUE FUND. WHEN WE CREATED THE BUDGET FOR FISCAL YEAR 26, THE BUDGET SHOULD HAVE INCLUDED TWO COMBINATIONS OF TRANSFERS FROM THE GENERAL FUND, 2.5 MILLION ENHANCEMENT THAT WOULD BE USED TO SUPPORT. AND THERE WAS ALSO 5.9 MILLION THAT WAS BUDGETED IN PARKS AND RECREATION. BUT AS WE WERE PREPARING THE BUDGET, WE REMOVED THAT AMOUNT AND DIDN'T ADD IT BACK WHEN WE CREATED THE SPECIAL REVENUE FUND. AND SO NOW WE NEED TO TRUE UP THAT PARTICULAR TRANSFER TO FAIR, FAIR PARK SPECIAL REVENUE FUND. SO ARE YOU SAYING IT WAS AN OVERSIGHT? IT WAS A MISTAKE. OKAY. [01:05:02] DO WE HAVE ANY KIND OF CONTROL IN PLACE THAT CAN PREVENT THAT FROM HAPPENING. SO I THINK THE CONTROL THIS WAS THE FIRST TIME WE WERE CREATING A SPECIAL REVENUE FUND AND REALLOCATING FUNDING FROM THE GENERAL FUND TO THE SPECIAL REVENUE FUND. I THINK WE HAVE LEARNED OUR LESSON THAT IF WE CREATE A NEW SPECIAL REVENUE FUND THAT INCLUDES THE CONTRIBUTION FROM THE GENERAL FUND, THE TRANSFER FROM THE GENERAL FUND HAS TO BE BUDGETED IN BOTH PLACES. DOES THERE NEED TO BE AN ADMINISTRATIVE DIRECTIVE ON THAT SO THAT THIS IS CAPTURED? I DON'T THINK SO. THANK YOU. JACK IRELAND CHIEF FINANCIAL OFFICER I DON'T THINK SO EITHER. IT DOESN'T HAPPEN ENOUGH THAT WE WOULD NEED TO TAKE IT TO THAT LEVEL. IT'S JUST AN OVERSIGHT ON OUR PART. AND I THINK WE'VE GOT SOME BACKSTOPS IN PLACE NOW TO MAKE SURE WE DON'T DO IT AGAIN. WELL, I MEAN, YOU KNOW, PEOPLE CHANGE AND THAT SORT OF THING. AND SO I'M JUST I THINK YOU NEED TO LOOK AT THAT BECAUSE EVEN THOUGH IT DOESN'T HAPPEN THAT OFTEN, TO ME, THAT IS EVEN MORE OF A PROBLEM THAT IT COULD, YOU KNOW, PEOPLE FORGET AND IT DOESN'T HAPPEN. AND HERE WE'RE STARING DOWN $3.8 MILLION THAT WE'RE HAVING TO CLOSE THIS GAP ON HOW MUCH IS IN THE REVENUE STABILIZATION FUND. SO THE CURRENT BALANCE IS ABOUT $34 MILLION, I'M SORRY, 34 MILLION. 34 MILLION. OKAY. AND THEN ON BACK TO SLIDE 11. AND YOU MAY NOT KNOW ALL THE NUANCES OF THESE, BUT I'M LOOKING AT OFFICE OF ARTS AND CULTURE. THAT'S ALMOST $1 MILLION. AND I WAS READING ABOUT, YOU KNOW, EVENTS BEING DOWN, BUT CONTRACT JANITORIAL IS UP ENHANCED SECURITY AT EVENTS. I MEAN, DO WE KNOW WHAT'S DRIVING NEEDING MORE SECURITY THAN WAS ALREADY BUDGETED FOR? SO THE BIGGEST CHANGE FOR ARTS IS ACTUALLY RELATED TO THEIR CUSTODIAL CONTRACT AND THE LIVING WAGE. SO THE CONTRACT WAS APPROVED IN THE CURRENT FISCAL YEAR. IT HAD BEEN PROBABLY FOUR YEARS PRIOR. WHEN WE DID THE UPDATE. AND THAT'S THE BIGGEST DRIVER IN THIS PARTICULAR DEPARTMENT. SO THE ENHANCED SECURITY IS NOT A BIG PART OF THIS NUMBER. IT'S A SMALL PORTION OF THE OVERAGE. ALL RIGHT. THANK YOU. THANK YOU. GOING DOWN THIS WAY. COMMITTEE. NO. GOING TO CHAIRMAN MORENO, THEN. THANK YOU CHAIR. BACK TO PAGE 11. ARE THESE FUNDS THAT HAVE ALREADY BEEN EXPENSED OR THESE FUNDS THAT ARE PROJECTED THROUGH THE END OF OCTOBER? SO IT'S A FORECAST THROUGH THE END OF SEPTEMBER 30TH. SORRY, SEPTEMBER. AND REMIND ME ON THE CURRENT BUDGET FOR FAIR PARK. FOR SOME REASON THE NUMBER 9 MILLION COMES TO MIND. MAYBE THAT WAS A COUPLE OF YEARS AGO, BUT IT WAS WHAT IS THE CURRENT BUDGET FOR FAIR PARK? SO LET ME GO TO THE BUDGET ACCOUNTABILITY REPORT. SO THE CURRENT EXPENSE AND REVENUE BUDGET IS 18,825,809. I'M SORRY. SO BUT I THINK THERE WAS A WE INCREASED IT LIKE WE INCREASED THE. NINE I THINK IT WAS FOR SOME REASON, 9 MILLION COMES TO MIND THAT WE INCREASED IT BY 9 MILLION WHEN WE ABSORBED FAIR PARK. THAT IS CORRECT. AND SO A ONE TIME GENERAL. RIGHT. THE ONE TIME. AND SO WE'RE DOING IT'S JUST 3 MILLION AN ADDITIONAL ONE TIME. OR IS THAT GOING TO BE. SO THE 3 MILLION IS PART OF AN ONGOING CONTRIBUTION. AND SO THE ACTUAL AMOUNT WAS 5.9 MILLION IF YOU RECALL. THE FAIR PARK FIRST MANAGEMENT AGREEMENT THE FISCAL YEAR 26 CONTRIBUTION AMOUNT WAS GOING TO BE THREE, 3.2 MILLION. AND THEN THERE WAS FUNDING INCLUDED FOR STIPENDS. AND SO THE TOTAL WAS 5.9 TO BE TRANSFERRED FROM THE GENERAL FUND TO FAIR PARK TO SUSTAIN OPERATIONS THAT WAS ONGOING. IN ADDITION TO THE 5.9, THE CITY MANAGER'S RECOMMENDED BUDGET INCLUDED AN ADDITIONAL 2.5 MILLION AS AN ONGOING CONTRIBUTION TO KIND OF GIVE THEM A STARTING POINT. AND IN ADDITION TO THAT, THEY BUDGETED 10.1 MILLION IN REVENUE. AND SO THAT'S HOW YOU GET TO THE 18.3 MILLION. OKAY. AND SO I KNOW THAT, YOU KNOW, AS WE'RE LOOKING AT OUR BUDGET, WE'RE LOOKING AT STIPENDS AS WELL. WERE THESE STIPENDS REVIEWED AS WELL IN THE FORECASTED BUDGET? SO NOT, NOT AT THE, THE LEVEL THAT WE REVIEWED THE STIPENDS IN THE GENERAL FUND, BECAUSE THESE STIPENDS WERE PART OF THE SPECIAL REVENUE FUND. SO THE TWO STIPENDS INCLUDE THE PRAIRIE VIEW GRAMBLING STIPEND OF ABOUT [01:10:01] 350,000. AND THEN I THINK PART OF THIS MIGHT BE DUE TO I'D HAVE TO CONFIRM THE OTHER STIPEND. OKAY. BUT WE ARE IN THE PROCESS OF TRYING TO HAVE A NEW PARTNER AT FAIR PARK OR. YES. OKAY. AND SO THOSE THAT COULD CHANGE IN A NUMBER OF MONTHS OR A YEAR, DEPENDING ON HOW THOSE CONVERSATIONS ADVANCE. I THINK THE GOAL IS FOR THE REASON FOR CREATING THE SPECIAL REVENUE FUND IS SO THAT FAIR PARK COULD BE SELF-SUSTAINING. AND SO I THINK OVER TIME, THE GOAL IS TO REDUCE THE GENERAL FUND TRANSFER TO FAIR PARK AS THEY ARE ABLE TO GENERATE ADDITIONAL REVENUE, MORE PROGRAMING. AND SO THAT IS THE LONG TERM GOAL. OKAY. THANK YOU. ON PAGE TEN YOU KNOW, WE WE GO ANYWHERE FROM 50 50,000 TO 1,140,000. THESE ARE COST SAVINGS. THAT FOR WHAT? WHY DID WE NOT EXPENSE THESE. LINE ITEMS HERE? SO SLIDE TEN REFLECTS THE DEPARTMENTS THAT ARE CURRENTLY FORECAST TO BE UNDER BUDGET. AND SO IF YOU RECALL IN APRIL THE CITY MANAGER RELEASED A DIRECTIVE. WE IMPLEMENTED A HIRING FREEZE. TRAVEL FREEZE. WE ASKED DEPARTMENTS TO REEVALUATE CONTRACTS AND TO GENERATE ADDITIONAL SAVINGS. AND SO THAT'S WHAT YOU SEE HERE ON, ON SLIDE TEN. PART OF THOSE SAVINGS ARE OFFSET BY THE HEALTH BENEFIT SURCHARGE. SO WE KNEW BACK IN FEBRUARY AND MARCH THAT HEALTH BENEFITS WERE TRENDING SIGNIFICANTLY ABOVE BUDGET. SO THE PART OF THE DIRECTIVE TO GENERATE URINE EFFICIENCIES AND SAVINGS WAS DIRECTED TOWARDS ONE THE DEPARTMENTS THAT WERE FORECAST TO BE OVER BUDGET, BUT THEN TWO, OUR OVERREACH IN HEALTH BENEFITS. AND SO WHAT YOU'RE SEEING HERE IS JUST A REFLECTION OF SOME OF THOSE COSTS. COST SAVING MEASURES. OKAY. SO, I MEAN, YOU KNOW, A LOT OF THEM ARE WITHIN RANGE, BUT THE ONE THAT STICKS OUT TO ME THE MOST IS HOUSING AND COMMUNITY EMPOWERMENT. WHAT WAS THE COST SAVINGS THERE? I MEAN, JUST WAS IT JUST HEALTHCARE SAVINGS OR DID A PROJECT NOT GET IMPLEMENTED? WHAT, WHAT'S THE BIG ITEM THERE? SO FOR HOUSING AND COMMUNITY EMPOWERMENT, THE BIGGEST DRIVER IN THAT PARTICULAR DEPARTMENT IS THE CANCELLATION OF THE EVICTION ADVOCACY PROGRAM CONTRACT. OKAY. AND DO WE KNOW WHY THAT WAS CANCELED? NO, BUT I'M GOING TO PHONE A FRIEND. HOPEFULLY THEY ARE HERE TO ANSWER QUESTIONS RELATED SPECIFICALLY TO THAT. COUNCIL MEMBER. I DON'T SEE THEM IN THE CHAMBER. WE'LL HAVE TO GET YOU A FOLLOW UP ANSWER. I'M SORRY, WE DON'T. NO, NO. NO WORRIES. THANK YOU. AND SO, YOU KNOW, AS WE'RE LOOKING AT DEPARTMENTS THAT ARE OVER AND POSSIBLE COST SAVINGS AND OTHER DEPARTMENTS, IS THERE AN EFFORT TO BRING THOSE OBVIOUSLY TO A BALANCE. BUT I GUESS MY QUESTION IS, YOU KNOW, AT WHAT POINT DO WE TAKE FROM DEPARTMENTS THAT ARE BEING GOOD STEWARDS, THAT ARE STAYING WITHIN BUDGET AND REWARDING DEPARTMENTS THAT ARE OVER BY MAKING UP THEIR GAP? SO I THINK AS PART OF THE CITY MANAGER'S FISCAL YEAR 27 RECOMMENDED BUDGET, WE'VE MADE SOME ADJUSTMENTS IN SOME AREAS WHERE WE SAW TRENDS. SO YOU'LL NOTICE THAT THE FISCAL YEAR 27 BUDGET INCREASES THE BUDGET FOR OVERTIME IN DALLAS FIRE RESCUE. SO THAT HAS BEEN ADDRESSED. THERE'S ALSO AN INCREASE IN FUNDING FOR DALLAS ANIMAL SERVICES FOR ANIMAL CRUELTY. SO THAT HAS BEEN ADDRESSED. IF YOU RECALL THE DISCUSSION RELATED TO THE DALLAS POLICE DEPARTMENT EARLY ON IN THE FISCAL YEAR, THE DIRECTIVE HAD BEEN IF THEY WERE ABLE TO HIRE FOR THEM TO CONTINUE HIRING. AND SO THAT IS PART OF THE OVERAGE THAT YOU SEE THERE AS WELL. SO I THINK FOR THE MOST PART WHAT YOU SEE HERE ON SLIDE NUMBER 11 HAS BEEN ADDRESSED. OKAY. AND THE LAST QUESTION WOULD BE BOTH ON THE COST SAVINGS AND THE OVERAGE. AND I DON'T NEED THIS TODAY, BUT CAN WE IDENTIFY WHICH ONES ARE ONE TIME EXPENSES VERSUS ONGOING? THAT WOULD BE HELPFUL. THANK YOU CHAIR AND SO ON THE JUST PARTLY TO THAT COUNCIL MEMBER ON PAGE TEN, THE SAVINGS A LOT OF THAT WAS LIKE MISS WEEDON MENTIONED WAS, WAS ASKED OF THE DEPARTMENTS TO DO TO TIGHTEN THE BELTS, TO STOP SPENDING. TO NOT FEEL POSITIONS. THOSE WOULD BE. THEY WOULD HAVE ONGOING COSTS HAD WE ALLOWED THEM TO FILL POSITIONS. BUT WE TOLD THEM TO STOP. AND SO THOSE DEPARTMENTS, ESPECIALLY LISTED ON SLIDE TEN, REALLY STEPPED UP AND WERE ABLE TO HELP ADDRESS THE [01:15:07] FUNDING SHORTFALL THAT WE HAVE IN THE GENERAL FUND. SO I REALLY APPRECIATE THOSE DEPARTMENTS THAT WERE ABLE TO MAKE THOSE REDUCTIONS AS WE NEEDED THROUGHOUT THE YEAR. AND GREAT. WE GOT THOR HERE NOW. HI. HI, COUNCIL. THORAX AND DIRECTOR OF HOUSING, COMMUNITY EMPOWERMENT. MY APOLOGIES FOR THE TARDINESS. THE EVICTION ASSISTANCE PROGRAM WE CANCELED REJECTED ALL BIDS DUE TO CONCERNS ABOUT THE CAPACITY OF THE PROPOSALS. AS WE TALKED ABOUT IN JUNE WHEN WE WERE WORKING ON THAT ITEM ONE OF THE VENDORS WAS ONLY WORKING TO SPEND HALF OF THE FUNDING ALLOWED. SECOND PLACE VENDOR TO OPTED NOT TO PARTICIPATE AT HALF THE AMOUNT. AND SO LOOKING AT THE EFFECTIVENESS OF THAT PROGRAM AND URGENCY NEEDED TO SCALE UP THAT TYPE OF PROGRAM WITH THE AMOUNT OF FUNDING WE HAD. I DID NOT BELIEVE THAT THERE WAS ROOM TO DO THAT WITH THAT SOLICITATION. AND WHILE WE WERE PLANNING TO WORK ON A NEW SOLICITATION, THE CONVERSATIONS AROUND OUR GENERAL FUND BUDGET MORE CAME TO LIGHT AND WE WERE ASKED FOR REDUCTIONS. AND SO ALONG WITH OUR NO HIRING A STAFF AND OUR FURLOUGH DAYS AND OTHER SAVINGS, ANY AMOUNT NOT CONTRACTED FOR GENERAL FUND WAS OFFERED UP IN OUR YEARLY PLANS FOR COST SAVINGS. AND AS WE WORKED ON OUR PROGRAM BASED BUDGETS AS PART OF OUR WORK, WE CONTINUE TO ZERO OUT THAT PROGRAM TO CONTINUE WITH THAT COST SAVINGS INTO THE NEXT FISCAL YEAR. THANK YOU. ANYBODY ELSE? CHAIR. MENDELSOHN. OH, WE'LL STICK WITH THE COMMITTEE CHAIR JOHNSON, AND THEN WE'LL DO. I JUST NEED TO GET JUST A CLARIFICATION, JUST TO MAKE SURE I'M CORRECT. I'M LOOKING AT THE EMERGENCY MANAGEMENT. EMERGENCY MANAGEMENT AND CRISIS RESPONSE. SO ARE WE DECREASING THEIR FUNDING FROM 4000 444,000 440,000. THAT IS CORRECT. SO ALL OF THE DEPARTMENTS THAT ARE LISTED HERE ON SLIDE TEN, THE SAVINGS THAT HAVE BEEN GENERATED FROM THOSE OFFICES WILL BE REALLOCATED TO THE DEPARTMENTS THAT ARE OVER BUDGET. THE BIGGEST DRIVER OF SAVINGS IN EMERGENCY MANAGEMENT IS LOWER THAN ANTICIPATED INCLEMENT WEATHER EXPENSES. SO WHEN WE WENT THROUGH THE WINTER MONTHS, THEY CHANGED THEIR PROCESS IN TERMS OF HOW WE DELIVER INCLEMENT WEATHER RESPONSE. AND SO THEY WERE ABLE TO GENERATE SAVINGS FROM THAT CONTRACT. AND THEN THEY ALSO HAVE SAVINGS FROM VACANT POSITIONS. SO THEY'RE LOSING $440,000 FOR INCLEMENT WEATHER. CORRECT. AND DESCRIBE THAT AGAIN. WHAT DOES THAT MEAN? IF YOU COULD TALK A LITTLE LOUDER. I'M SORRY. SO KEVIN IS HERE TO DESCRIBE IT. THANK YOU. GOOD AFTERNOON, CHAIR AND COMMITTEE MEMBERS KEVIN OWEN, DIRECTOR OF EMERGENCY MANAGEMENT AND CRISIS RESPONSE. THE INCLEMENT WEATHER SHELTERING IS TYPICALLY OUR WINTER MONTHS WHERE WE PROVIDE ADDITIONAL EMERGENCY SHELTERING DURING SPECIFIC CRITERIA DAYS TO PRIMARILY OUR UNSHELTERED POPULATION. ORIGINALLY WE HAD, I BELIEVE 1.2 MILLION IN THAT, THAT WE INHERITED FROM THE, THE PREVIOUS OFFICE OF HOMELESS SOLUTIONS. AND THIS PAST YEAR WE WENT UNDER THAT BUDGET WITH THE SERVICES WE WERE ABLE TO PROVIDE AND THUS OFFERED THAT AS A, AS A POTENTIAL REDUCTION. SO THIS IS SO LAST YEAR, YOU GUYS DID NOT SPEND THE ENTIRE ALLOCATED FUNDS. IT WAS LEFT OVER. SO THEREFORE YOU'RE NOT YOU'RE SAYING THAT THIS IS THE AMOUNT OF MONEY THAT YOU REALLY DON'T NEED. I WOULDN'T CLASSIFY IT THAT WE WERE WE WERE NOT ABLE TO SPEND IT. IT WAS THE NUMBER OF DAYS MEETING THE CRITERIA WHERE WE WOULD SHELTER. SO THE CONTRACT THAT WE NEGOTIATED, WHEN WE LOOKED AT THAT WITH AUSTIN STREET, WHO IS OUR PROVIDER WE BROKE IT DOWN TO A PER DAY COST. AND WE DID NOT HIT THE NUMBER OF DAYS THAT WE HAD FUNDING FOR IN FISCAL YEAR, THE CURRENT FISCAL YEAR. AND SO THAT'S WHY WE WERE UNDER IN THAT. OKAY. THANK YOU. AND ONE OTHER QUESTION. AND LIBRARIES ARE BEING REDUCED BY 50,000. CAN YOU CAN YOU EXPLAIN THAT? YES. LIBRARY IS PROJECTED UNDER BUDGET AND IS PRIMARILY DUE TO VACANT POSITIONS. SO PART OF THEIR FISCAL YEAR 27 PROPOSAL INCLUDED THE [01:20:09] FLAGSHIP MODEL FOR LIBRARIES. AND SO THEY KNEW GOING INTO FISCAL YEAR 27 THAT THEY WOULD BE PROPOSING A CHANGE. AND SO EARLY ON, AS POSITIONS BECAME VACANT THEY DID NOT REFILL THOSE POSITIONS. OKAY. I GUESS THE REST OF THE QUESTION, I CAN SEND EMAILS BECAUSE I'M CONCERNED ABOUT OTHER STUFF THAT, THAT WE'RE LOSING THAT I ACTUALLY DON'T SEE IN THIS PARTICULAR SLIDE. SO THANK YOU. YOU'RE WELCOME. GREAT. CHAIRWOMAN. THANK YOU. ON SLIDE 11 YOU HAVE THREE DIFFERENT DEPARTMENTS WHERE IT SAYS DUE TO IMPROVED HIRING AND RETENTION AS THE DESCRIPTION OF THEIR OVERAGE. AND I'M TRYING TO UNDERSTAND WHAT THAT MEANS. IMPROVED HIRING AND RETENTION. WERE THEY ABLE TO HIRE BEYOND WHAT THEIR BUDGET WAS? SO WE BUDGETED FOR VACANCY SAVINGS FOR A NUMBER OF DEPARTMENTS, AND IT'S BASED ON A 12 MONTH LOOK BACK AT HISTORICALLY VACANT POSITIONS. AND WE USE THAT NUMBER AS, AS YOU KNOW, IN THE BUDGET. AND SO AS DEPARTMENTS EARLY IN THE FISCAL YEAR, SOME DEPARTMENTS WERE ABLE TO HIRE THEY HAD A BETTER HIRING RATE THAN WHAT WE BUDGETED. AND SO WE DON'T HOLD THAT AGAINST DEPARTMENTS. IN TERMS OF THEIR ABILITY TO YOU KNOW, FOR SERVICE DELIVERY PURPOSES, BUT THEY, THEY WERE HIRING BETTER THAN WHAT WE FORECAST. SO LET'S JUST USE HUMAN RESOURCES AS AN EXAMPLE SINCE IT'S THE FIRST ONE. ARE YOU SAYING THAT THEY HAD YOU CALCULATED THAT YOU EXPECTED THEM TO BE LESS THAN ONE OF THEIR POSITIONS THROUGHOUT THE YEAR BECAUSE IT TAKES A LONG TIME TO FILL. AND LET'S SAY YOU'RE EXPECTING THEM TO HAVE TO FILL THREE JOBS. AND SO MAYBE IT WOULD TAKE MORE THAN A QUARTER FOR EACH ONE. IS THAT CORRECT? THAT'S CORRECT. AND SO AS IT WAS APPROACHING THAT TIME, WOULDN'T YOU SAY, HEY, OUR CALCULATION ACTUALLY SAYS THAT YOU SHOULDN'T BE HIRING THEM ALL IN THE FIRST MONTH, AND THEREFORE YOU NEED TO PAUSE FOR SIX MONTHS FOR THE THIRD OR THE SECOND ONE. SO IT DIDN'T, I GUESS, A WAY TO ANSWER THAT QUESTION BECAUSE THIS QUESTION COMES UP A LOT. THE QUESTION BECOMES WHAT'S THE GOAL OF VACANCY SAVINGS? IS IT IS IT A BUDGET EXERCISE, OR IS IT TO RECOGNIZE THAT MAYBE IT TAKES SOME DEPARTMENTS LONGER TO HIRE? AND SO IN THIS PARTICULAR EXAMPLE WE ASSUME THAT IT WOULD TAKE THEM LONGER TO HIRE. AND SO THEY HAD A BETTER EXPERIENCE THAN WHAT WE ASSUMED. SO WE HAVE FOR YEARS TALKED ABOUT THIS VACANCY SAVINGS. I THINK I UNDERSTAND WHAT YOU'RE DOING AND IT MAKES SENSE. YOU DON'T WANT TO FULLY FUND AS IF EVERYONE'S THERE EVERY SINGLE DAY OF THE YEAR, RIGHT? CORRECT. ALL THE POSITIONS, ESPECIALLY THE LARGER THE DEPARTMENT IS. BUT I GUESS I'M I'M ASKING IS WHAT IS THE ACCOUNTABILITY AS A DEPARTMENT MANAGER, WHEN YOU SEE YOUR BUDGET, OUR DEPARTMENT MANAGER IS GETTING A MONTHLY BUDGET. WOULD YOU HAVE KNOWN, WOW, I'M GOING TO BE OVER BUDGET BECAUSE HERE'S WHAT MY BUDGET WAS FOR SALARY AND I'M GOING TO BE BEYOND THAT. ARE WE PROVIDING THAT TO THE DEPARTMENTS? SO DEPARTMENTS HAVE THE ABILITY THAT WE. WE OPEN UP OUR BUDGET SYSTEM EVERY MONTH FOR DEPARTMENTS TO SEE THEIR ACTUALS, AND THEN THEY PROVIDE A YEAR END FORECAST. I THINK PART OF THE CHALLENGE IS IF YOU HAVE THE MOMENTUM OF HIRING. AND SO YOU DON'T WANT TO LOSE THAT MOMENTUM BECAUSE WOW, NOW I'M HAVING A BETTER EXPERIENCE. MY VACANCY RATE WAS 10 OR 17% OR 20%, AND NOW IT'S 10%. I THINK FROM A SERVICE DELIVERY PERSPECTIVE, YOU KNOW, WE WANT THEM TO KIND OF CARRY THAT MOMENTUM FORWARD. I AGREE WITH YOU THAT THAT IT SHOULD BE A BALANCING ACT BETWEEN WHERE WE THINK FROM A, FROM A MANAGER. I HAVE TO MANAGE MY, MY BUDGET, BUT THEN ALSO I DON'T WANT IT TO COUNT AGAINST SOMEONE BECAUSE WE BUDGETED A MORE AGGRESSIVE VACANCY SAVINGS AND WE DO. IF I MAY ADD, I MEAN, WE DO I PUSHED JEANETTE'S LIKE, CAN'T WE CUT MORE FROM VACANCY SAVINGS? ARE YOU SURE THIS IS RIGHT? SHOULD. AND SO WE WE DO TRY TO GET IT RIGHT, BUT SOMETIMES WE'RE GOING TO MISS IT. AND IN SOME SITUATIONS, YOU MAY HAVE ALREADY HIRED THE, THE INDIVIDUALS, MAYBE THEY, THEY WERE THERE WHEN THE YEAR STARTED AND YOU WERE, THEY DIDN'T LEAVE. AND SO WHAT DO YOU DO THEN? DO YOU, DO YOU OFF THEM BECAUSE YOU HAVE TO ACHIEVE A VACANCY SAVINGS. [01:25:02] SO THERE'S MORE TO IT THAN JUST TRYING TO GET TO THE NUMBER. AND I APPRECIATE I REALLY, REALLY APPRECIATE THE PERSPECTIVE ON VACANCY SAVINGS AND TRYING TO MANAGE WITHIN THE NUMBER. BUT WHEN WE STARTED THE VACANCY SAVINGS WITHIN THE LAST SIX YEARS, I GUESS WE, WE TOLD DEPARTMENTS THAT WE WOULD NOT HOLD IT AGAINST THEM IF THEY WERE BEING SUCCESSFUL IN THEIR, THEIR HIRING AND THAT WE WOULD WORK WITH THEM. AND SO MAYBE IT'S TIME FOR US TO REVISIT HOW WE APPROACH THAT. BUT WE HAVE FOR THE LAST SEVERAL YEARS TO TRY TO WORK WITH DEPARTMENTS. IF THAT WAS THEIR REASON FOR BEING OVER, WAS OUR VACANCY SAVINGS THAT WE FORCED RECOLLECTION OF THE VACANCY SAVINGS WAS BECAUSE I KEPT SAYING, WE'RE HIRING FOR GHOST JOBS, THAT WE'RE BUDGETING FOR POSITIONS WE KNOW THAT WON'T FILL, AND YOU IMPLEMENTED THAT. I AGREE THAT, YOU KNOW, IF YOU HAVE A PRIME CANDIDATE SITTING RIGHT THERE, IT'S HARD TO LOSE THEM. AND THERE'S A COST TO THAT AS WELL. MY ISSUE IS NOT HOLDING A DEPARTMENT MANAGER RESPONSIBLE FOR A VACANCY RATE. IT'S FOR HOLDING THEM TO THEIR BUDGET. AND IF THAT SHOWS THAT THEY CAN'T HIRE NOW AND STILL MAINTAIN THEIR BUDGET, THEY'RE GOING TO HAVE TO CUT BACK SOMEWHERE ELSE OR COME TO YOU EARLIER. MY QUESTION NOW IS, ARE THE MANAGERS WORKING WITH YOU ON VACANCY RATES? YOU KNOW, I WOULD IMAGINE IT'S MUCH EASIER FOR SOMEONE TO HIRE A CLERK THAN IT IS TO HIRE AN ENGINEER. AND SO THOSE MIGHT NEED DIFFERENT CONSIDERATIONS. I MEAN, OR ARE YOU SAYING. WELL, BROADLY WE THINK IT'S 17%. I MEAN, ARE YOU COMING UP WITH A NUMBER OR ARE THEY ACTUALLY PARTICIPATING IN THAT? SO THE WE COME UP WITH A NUMBER AND WE LOOK AT THEIR HISTORICAL HIRING TRENDS. AND SO WE ALSO GIVE THEM CREDITS FOR THE USE. WELL IT'S NOT REALLY CREDITS. PROBABLY NOT A GOOD TERM. BUT WE LOOK AT THEIR OVERTIME SPEND. WE LOOK AT CONTRACTUAL SERVICES SPEND. AND SO IT'S NOT JUST LOOKING AT HIRING. SO WE OFFSET THAT BY SAYING, OKAY, YOU HAD A VACANT POSITION, YOU DIDN'T FILL IT. BUT THEN HOW DID YOU GET THE JOB DONE? DID YOU USE OVERTIME OR DID YOU USE CONTRACTUAL SERVICES? SO THAT'S FACTORED INTO IT AS WELL. THE OTHER PIECE WE HAVEN'T TALKED ABOUT IS THE TURNOVER PIECE. THERE'S LESS TURNOVER. AND SO THAT'S A LITTLE BIT HARDER TO CONTROL THAN THE ACTUAL HIRING. AND SO REALLY, I GUESS I HAVE TWO QUESTIONS. ONE IS, ARE THE DEPARTMENTS THAT ARE OVER BUDGET? IS THAT REFLECTED IN THE PERFORMANCE REVIEW OF THOSE DEPARTMENTS AND THE DEPARTMENTS THAT WERE ABLE TO ASSIST THE CITY IN HOLDING BACK THEIR EXPENSES? ARE THEY ALSO BEING CONSIDERED IN THEIR REVIEW FOR HAVING BEEN ABLE TO MANAGE IN THAT WAY? WE HAVE I HAVE HAD THAT CONVERSATION WITH THE CITY MANAGER ABOUT SOME OF THE AREAS THAT ARE IMPORTANT TO US FOR FINANCIAL MANAGEMENT, AND TO WANT TO HAVE THOSE MORE FOCUSED ON THROUGH THE PERFORMANCE EVALUATION FOR THOSE THOSE DIRECTORS, THOSE ASSISTANT DIRECTORS. AND I FEEL CERTAIN THAT WE'RE PIVOTING A LITTLE BIT IN THAT AREA BECAUSE THERE'S SOME ACCOUNTABILITY THAT NEEDS TO BE ADDRESSED IN THAT ON BOTH SIDES OF WHAT YOU JUST DESCRIBED. WELL, JEANETTE, YOU'RE SAYING YOU'RE OFFERING YOUR SYSTEM TO DEPARTMENT DIRECTORS, BUT IF THERE IS NO ACCOUNTABILITY FOR ACTUALLY STAYING WITHIN YOUR BUDGET, I DON'T UNDERSTAND WHY THEY'D EVEN LOOK AT IT. AND SO I APPRECIATE THAT. I WOULD HOPE THAT THAT IS HOW WE ARE MANAGING. I JUST HAVE ONE QUESTION ON TEN. OFFICE OF ENVIRONMENTAL QUALITY AND SUSTAINABILITY WAS ABLE TO REDUCE $580,000. ARE YOU ABLE TO SHARE ANYTHING ABOUT THAT? THAT SEEMS LIKE A LOT OF MONEY FOR THAT DEPARTMENT. YES. SO IT'S A COMBINATION OF SALARY SAVINGS FROM 11 POSITIONS. AND THEN THERE WAS A PAUSE ON SOME OF THE CAP IMPLEMENTATION AND ADVERTISING COSTS. AND FOR THE UPCOMING PROPOSED BUDGET. HOW MANY POSITIONS ARE RESTORED? ARE ALL OF THOSE? 11? NO. THE FISCAL YEAR 27 PROPOSED BUDGET DOES INCLUDE A REDUCTION IN THE NUMBER OF POSITIONS FOR EQ, AND I DON'T HAVE THAT IN FRONT OF ME. ONE SECOND. SO WHILE WE'RE LOOKING THAT UP, I WILL CIRCLE BACK AND ANSWER COUNCIL MEMBER MORENO QUESTION ABOUT THE STIPEND. SO THE OTHER STIPEND IN FAIR PARK IS THE TEXAS OU GAME. IT'S $1 MILLION. AND THOSE TWO STIPENDS ARE SCHEDULED TO COME BEFORE COUNCIL ON SEPTEMBER 9TH. SO WHILE YOU'RE LOOKING UP THE O. E Q QUESTION FOR ARTS AND CULTURE, YOU ALSO HAVE, DUE TO INCREASED CONTRACT STAFFING AND ENHANCED SECURITY AT EVENTS. [01:30:09] AND I KNOW YOU TOUCHED ON PART OF THAT, BUT THE INCREASED CONTRACT STAFFING IS THAT IN THE NUMBER OF PEOPLE OR THE RATE IS THE RATE. AND WHY DID THE RATE GO UP? LIVING WAGE, THE LIVING WAGE. CORRECT. AND SO IF WE WERE TO SCALE THAT BACK NOW, WE ARE THE CONTRACT HAS ALREADY BEEN APPROVED BY CITY COUNCIL. SO. AND IS IT SUBJECT TO COUNCIL FUNDING. THAT CONTRACT I THINK IS SUBJECT. IT MAY BE SUBJECT TO APPROPRIATIONS. I'D HAVE TO GO BACK AND CHECK, PLEASE. THANK YOU. DID YOU HAVE THAT QUESTION? I MISSED THAT. ARE WE GETTING A RESPONSE TO THE OAK? OKAY. DO YOU NEED ANOTHER MINUTE? BECAUSE I KNOW WE HAVE A QUESTION TO MY LEFT. OKAY. WE'LL COME BACK TO YOU MAY BE ABLE TO HELP A LITTLE BIT WITH OAK. THERE WAS A SIGNIFICANT REDUCTION IN THAT DEPARTMENT, LIKE MAYBE 20 ISH POSITIONS, IF I REMEMBER RIGHT. I THINK WE EXCUSE ME, I THINK WE HAD PERHAPS AROUND 50. AND I THINK IT I BELIEVE IT'S DROPPED TO 30 BECAUSE I KNOW I BELIEVE SHE NOW HAS THREE SECTIONS WITHIN AND THEY'RE EACH 10 OR 11 IF I. AND THIS IS JUST MY MEMORY, BUT SO IT WAS A. I BELIEVE THE 11 PLUS WERE CUT PERMANENTLY. SO THE TOTAL FISCAL YEAR 27 REDUCTION FOR THE OFFICE OF ENVIRONMENTAL QUALITY WAS 589,000. IT INCLUDED THREE POSITIONS. AND THEN THERE WERE FIVE GRANT FUNDED POSITIONS THAT ARE NO LONGER GRANT FUNDED. SO THE TOTAL POSITION COUNT WAS EIGHT. AND IS THAT IN EXCESS OF THE 11 OR. THAT'S THE 11 WERE REINSTATED AND THEN EIGHT WERE REMOVED. NO. SO THE THE 11. THINK ABOUT IT AS TWO SEPARATE THINGS BECAUSE WE'RE TALKING ABOUT FISCAL YEAR, END OF YEAR. AND SO FOR THE END OF THE FISCAL YEAR FOR 26, THEY HAVE 11 VACANT POSITIONS. THE CITY MANAGER'S RECOMMENDED BUDGET FOR FISCAL YEAR 27 RECOMMENDED THE ELIMINATION OF EIGHT POSITIONS. FIVE OF THEM WERE GRANT FUNDED. SO JUST THE GRANT WENT AWAY. SO THEY ONLY HAVE THREE OPENINGS NOW IS WHAT YOU'RE SAYING. SO THREE WERE ELIMINATED AS PART OF THE GENERAL FUND PORTION. OKAY. THANK YOU. I'LL LOOK INTO THAT AND VERIFY THAT BECAUSE I HEARD SOMETHING DIFFERENT THAT THEY WERE THEY HAD A MORE SIGNIFICANT REDUCTION IN THE NUMBER OF POSITIONS, BUT I'LL CHECK. WELL, IF YOU'LL LOOK AT THAT, I WILL CONFIRM WITH YOU THE 808 FOR OFFICE BUILDINGS FOR FOR EACH OTHER INFORMATION. SO I THINK WHAT, WHAT YOU ALL ARE RECALLING THE OFFICE OF ENVIRONMENTAL QUALITY USED TO INCLUDE FUNCTIONS FROM SANITATION, STORMWATER AND WATER. AND SO THOSE FUNCTIONS HAVE BEEN MOVED BACK TO THOSE DEPARTMENTS. SO WHEN YOU LOOK AT THE TOTAL POSITION COUNT, IT LOOKS LIKE WE ELIMINATED POSITIONS THAT WERE GENERAL FUND FUNDED. ALL OF THOSE POSITIONS WERE REIMBURSED. THE SANITATION WAS REIMBURSING FOR WORK AND THE POSITIONS ASSOCIATED WITH IT. DALLAS WATER UTILITIES WAS PROVIDING A REIMBURSEMENT, AND DALLAS WATER UTILITIES STORMWATER WAS PROVIDING. THEY MOVED OUT OF. CORRECT. THE GENERAL FUND. CORRECT. YOU'RE SAYING THEY REALLY WEREN'T IN THE GENERAL FUND? THEY WERE NOT FUNDED BY THE GENERAL FUND. CORRECT. BUT THEY'VE MOVED OUT OF. CORRECT. OKAY. SO THE FUNCTION STILL EXISTS. THEY'VE GONE BACK TO WHERE THEY EXISTED PRIOR TO THE MOVE IN 2018. OKAY. DID YOU HAVE ANOTHER QUESTION? YEAH. JUST IN GENERAL, WE'VE TALKED A LOT ABOUT THE REDUCTION STRATEGIES. AND SO WHERE DID, WHERE DID THE REDUCTION, WHERE DO WE GO FROM NOW FORWARD WITH THIS WAS LOOKING LIKE, HOW DID WE MAKE IT TO THE END OF THIS FISCAL YEAR? ARE WE USING SOME OF THOSE AS WE GO INTO THE NEXT YEAR? SO NO EFFECT. SO THE REDUCTION STRATEGIES THAT WE HAD IN PLACE, THE HIRING FREEZE, THE FREEZE ON TRAVEL LIMITING CONTRACTS ALL OF THOSE STRATEGIES WERE IN PLACE THROUGH SEPTEMBER 30TH BECAUSE WE KNEW THAT ONE, WE HAD DEPARTMENTS OVER BUDGET. WE HAD AN OVERAGE IN HEALTH BENEFITS. AND SO WE NEEDED TO COMPLETE THE END OF FISCAL YEAR 26. AS I MENTIONED, WE'VE ADDRESSED DEPARTMENT'S PROJECTED TO BE OVER BUDGET WITH THE FISCAL YEAR 27 BUDGET, WE'VE MADE A CHANGE TO THE HEALTH BENEFITS PROGRAM THAT WE HOPE WILL ALLEVIATE WHAT WE'VE EXPERIENCED HERE IN FISCAL YEAR 26. [01:35:07] AND SO WE DON'T FORESEE NEEDING THESE GENERAL FUND REDUCTION STRATEGIES IN FISCAL YEAR 27. SO THERE'S NOT A HIRING FREEZE STARTING OCTOBER 1ST. CORRECT. OKAY. IT IT FEELS LIKE WE'VE BEEN IN SOME HOT WATER AND IT DOESN'T FEEL LIKE WE'RE GETTING OUT OF IT AS. SO OUR BUDGET, THE BUDGET THAT WE'VE RECOMMENDED ADDRESSES THE HOT WATER. I THINK THAT WE'VE BEEN IN, IN THAT WE HAVE BUDGETED TO INCREASE THE. I'M JUST GOING TO TALK TO THE BIG ITEMS ON SLIDE 11. AS JEANETTE MENTIONED EARLIER, WE INCREASED THE FIRE DEPARTMENT'S OVERTIME IN THE POLICE DEPARTMENT. WE FULLY FUNDED THE ADDITIONAL HIRING THAT THEY DID. THE REASON THEY'RE OVER BUDGET IS BECAUSE WE TOLD THEM NOT TO STOP HIRING, BUT TO KEEP HIRING. SO THEY EXCEEDED THEIR BUDGET BECAUSE OF ADDITIONAL HIRING. AND WE FUNDED THOSE POSITIONS. WE'VE WE BELIEVE THAT WE'VE ADDRESSED THE EMPLOYEE HEALTH BENEFITS FUND WITH THE ADDITIONAL FUNDING. THE PLAN CHANGES. WE BELIEVE THAT WE'VE ADDRESSED THE ANIMAL SERVICES, ANIMAL CRUELTY CASES AND ALL. AND SO THOSE BIG THINGS THAT WE SAW THAT WERE CAUSING US THIS YEAR TO BE OVER THE BUDGET, OVER THE APPROPRIATIONS THAT WERE ESTABLISHED, I THINK WE'RE FIXING THE APPROPRIATIONS IN THE NEXT YEAR, IN FISCAL YEAR 27. SO EVERYTHING ELSE BEING EVEN, I THINK WE'RE WE'RE RESETTING OUR BAR, WE'RE RESETTING OUR APPROPRIATIONS TO THE RIGHT LEVEL. SO HIRING AND TRAVEL WILL GO BACK. SO POSITIONS WILL BE FUNDED, EFFECTIVE. WE ALSO HAVE VACANCY RATE ADJUSTMENTS AND ASSUMPTIONS IN AS WE DO EVERY YEAR. BUT YES, POSITIONS WILL BE OPEN TO FILL ONCE THE NEW YEAR STARTS. OKAY, I'M JUST GOING TO SAY I FEEL A LITTLE SKEPTICAL ABOUT THAT, BUT WE'LL KNOW. I JUST IT JUST FEELS LIKE IN THERE, THERE COULD BE OTHER THINGS OUT THERE. THERE COULD BE. ANYWAY, I TRUST YOUR JUDGMENT AT THIS POINT. I GET I GET THAT, BUT IT, IT'S IT'S A RESET. IT'S A RE AND IT IS, IT'S A RESET ON THE APPROPRIATIONS. IT'S A RESET ON THE FIRE DEPARTMENT'S OVERTIME. IT'S A RESET ON ANIMAL CRUELTY. IT'S A RESET ON EMPLOYEE HEALTH BENEFITS. AND AND THROUGH THE ANALYSIS THAT WE'VE DONE OVER THE LAST SEVERAL MONTHS, I THINK WE'VE RESET CORRECTLY. AND WE FEEL COMFORTABLE WITH WHAT WE'VE RECOMMENDED AS A BALANCED BUDGET GOING INTO OCTOBER 1ST THROUGH NEXT SEPTEMBER 30TH. I GOTCHA. THANK YOU. ANYBODY ELSE? ALL RIGHT. COLLEAGUES WE'RE GOING TO DO A LITTLE QUICK SKIP HERE. I WANT TO DO ITEM J AND K REAL QUICK TO GET THE RELEVANT STAFF OUT OF HERE. THE ITEM J IS THE AUDITOR SEARCH. BOTTOM LINE I'M NOT GOING TO CALL STAFF UP. BUT BOTTOM LINE IS WE ARE ON TIME. LOOKS LIKE THE NOMINATING COMMISSION THIS MONTH IS GOING TO BE SELECTING THEIR FINALISTS. AND WE JUST GOT TO GET OUR APPOINTMENT MADE BY THE END OF NOVEMBER. SO ANYBODY HAVE ANY QUESTIONS FOR STAFF ON ITEM J. WE'RE NOT ASKING FOR A PRESENTATION UNLESS YOU WANT TO DO ONE. I THINK OTHERWISE WE'RE GOOD. YEAH. NO QUESTIONS. OKAY. WE'LL ASK. I DO HAVE QUESTIONS ON ITEM K, SO WE'LL ASK DIRECTOR ODOM TO COME UP HERE. THIS IS THE UPCOMING GOP CONVENTION. CITY PREPARATION AND COSTS. KEVIN, THIS IS LITERALLY THE SADDEST MEMO I'VE EVER SEEN IN MY LIFE. IT IS. IT WAS THIS MEMO. I WROTE IT MEETING TO VERBALLY PROVIDE BASIC INFORMATION. AND HERE HE IS TO DO THAT. OKAY. I HAVE PREPARED DETAILS I'M HAPPY TO GIVE AND WITHIN THE BOUNDS OF WHAT I CAN GIVE. WHY DON'T YOU TELL US WHAT YOU CAN GIVE US AND TELL US ABOUT THE COST AND OUR REQUIREMENTS, AND THEN WE'LL PROBABLY HAVE SOME QUESTIONS. GO AHEAD. YES, SIR. SO AGAIN, KEVIN ODEN, DIRECTOR OF EMERGENCY MANAGEMENT AND CRISIS RESPONSE FOR THE FOR THE COMMITTEE, I WANT TO OFFER FIRST THREE THINGS THAT ARE TRUE. NO MATTER WHERE WE GO WITH THIS OR HOW THE PLANNING CONTINUES TO UNFOLD. FIRST IS THAT THE CITY IS PREPARED AND PLANNING IN ITS ACT. THIS PLANNING IS ACTIVELY OCCURRING EVERY DAY, SO THE THINGS AND THE INFORMATION I HAVE AVAILABLE TO ME TODAY LIKELY MAY CHANGE TOMORROW. SECOND, WE ARE IDENTIFYING AND TRACKING ALL OF THE CITY'S ANTICIPATED COSTS. AND THEN THIRD, AND PROBABLY MOST IMPORTANTLY, WE HAVE A WELL ESTABLISHED PROCESS TO PURSUE AND ACCOUNT FOR ANY REIMBURSEMENT OR GRANT FUNDING THAT MAY BECOME AVAILABLE. THOSE TYPICALLY WILL REQUIRE COUNCIL AUTHORIZATION BEFORE THE CITY ACCEPTS THOSE FUNDS. THESE TYPES OF EVENTS REQUIRE VERY ACTIVE PLANNING INVOLVING MULTIPLE CITY DEPARTMENTS, EVENT ORGANIZERS, OUR FEDERAL PARTNERS AND OUTSIDE AGENCIES. AND AGAIN, THIS PLANNING IS GOING ON EACH AND EVERY DAY. BASICALLY, QUESTIONS ARE IDENTIFIED, ANSWERS ARE DEVELOPED, PLANNING MILESTONES ARE COMPLETED. AND THEN WE MOVE ON TO THE NEXT SET OF ISSUES. [01:40:04] JUST AS A CAVEAT FOR TODAY BECAUSE THERE'S A LOT OF OPERATIONAL PLANS STILL BEING DEVELOPED AND SOME OF THAT IS SENSITIVE. I'M NOT ABLE TO GO INTO SPECIFIC STAFFING DEPLOYMENTS, SECURITY ZONES AGENCY ASSIGNMENTS OR OTHER OPERATIONAL DETAILS. WHAT I CAN TELL YOU IS THAT THIS IS A MULTI AGENCY OPERATION AND THE DALLAS POLICE DEPARTMENT, AMONG OTHERS ARE, ARE VERY IMPORTANT PARTICIPANTS AS IT RELATES TO DPD. THEY ARE NOT SOLELY RESPONSIBLE FOR THE SAFETY AND SECURITY OF THIS EVENT. THERE ARE OTHER LAW ENFORCEMENT AGENCIES THAT HAVE THEIR OWN AGREEMENTS, AUTHORITIES AND OPERATIONAL RESPONSIBILITIES. AS FOR DFR, THEY ARE RESPONSIBLE FOR THE AMERICAN AIRLINES CENTER SITE AND FOR RESPONDING TO CALLS FOR SERVICE RELATED TO THE EVENT. THE THIRD PRINCIPLE WE'RE WORKING WITH IS TRANSPORTATION AND PUBLIC WORKS. THEY WILL HAVE COSTS ASSOCIATED WITH PERSONNEL BARRIERS AND CLEANING OPERATIONS. IMPORTANTLY, THE OFFICE OF SPECIAL EVENTS IS ALSO PROCESSING APPLICABLE SPECIAL EVENT PERMITS THROUGH THEIR NORMAL PROCESS, AND THOSE SPECIAL EVENT PERMITS CAN REQUIRE THE PERMIT HOLDER TO PAY CERTAIN CITY OPERATIONAL COSTS, AS WAS MENTIONED. LAST WEDNESDAY, THE DALLAS POLICE DEPARTMENT HAS AN EXISTING AGREEMENT WITH THE UNITED STATES CAPITOL POLICE THAT PROVIDES REIMBURSEMENT FOR CERTAIN ELIGIBLE COSTS THAT ARE COVERED BY THAT AGREEMENT. TO THIS POINT TODAY, I HAVE RECEIVED CURRENT PLANNING ESTIMATES FOR DPD, AS WELL AS TRANSPORTATION AND PUBLIC WORKS. BECAUSE OF THE ONGOING PLANNING, DALLAS FIRE RESCUE IS STILL DEVELOPING THEIR ESTIMATE. I DO WANT TO EMPHASIZE THAT THESE ARE ALL WHAT I HAVE ARE PLANNING ESTIMATES. THEY ARE NOT FINAL COSTS. THEY ARE NOT A NUMBER THAT SAYS WE ARE THIS IS EXACTLY WHAT'S GOING TO HIT THE GENERAL FUND BECAUSE WE DO HAVE OTHER CONTRACTS AS WELL AS SPECIAL EVENT PERMITS IN PLACE. ALSO, I DO NOT HAVE AN ITEM SCHEDULED FOR COUNCIL ACTION TO ACCEPT GRANT OR REIMBURSEMENT FUNDING ASSOCIATED WITH THIS EVENT TODAY. THAT INFORMATION CAN CHANGE AS WE GO FORWARD. AND IF A REIMBURSEMENT AGREEMENT OR GRANT OPPORTUNITY IS FINALIZED, THAT REQUIRES THE CITY TO ACCEPT FUNDS, WE WILL MAKE SURE THAT WE NOTIFY THE COUNCIL IN ADVANCE AND BRING THAT ITEM FORWARD FOR COUNCIL AUTHORIZATION. LAST, FROM A ADMINISTRATIVE STANDPOINT, WHAT WE DO IN EMC IS TRACK THE COST AND GO AFTER THOSE OPPORTUNITIES. SO TO GIVE YOU A QUICK EXAMPLE, WE'RE WRAPPING UP THE $24.5 MILLION REIMBURSEMENT THAT WE GET FOR THE FIFA WORLD CUP, ABOUT 3 TO 4 WEEKS PRIOR TO THAT EVENT, THE COUNCIL AUTHORIZED A GRANT AGREEMENT WITH THAT HOST COMMITTEE. OUR COSTS ARE DUE BY THE END OF THE MONTH. AND THAT WILL GET THAT MONEY BACK TO US. THIS IS THE SAME PROCESS WE'RE REQUIRED TO FOLLOW IF WE'RE SEEKING FEDERAL REIMBURSEMENT, FOR EXAMPLE, FOR A FEMA DECLARED DISASTER OR OTHERWISE. SO WHILE TODAY I CAN'T TELL YOU EXACTLY TO THE NTH DEGREE WHAT THE FINAL COST OF THE EVENT WILL BE, OR WHAT THE FINAL FUND REIMBURSEMENT MECHANISM MAY BE. I CAN TELL YOU THAT WE DO HAVE A PROCESS. WE'RE FOLLOWING THAT PROCESS FOR DOCUMENTING, PLANNING AHEAD, WHAT THE COSTS MAY BE, AND THEN WE WILL DOCUMENT THOSE COSTS THROUGHOUT THE EVENT, AND WE WILL BE AS AGGRESSIVE AS WE CAN BE TO MEET ANY DEADLINES TO GET FUNDING BACK IN REALLY HIGH LEVEL. OUR FOCUS BETWEEN NOW AND SEPTEMBER 9TH IS TO CONTINUE DOING THAT PLANNING WORK EVERY DAY, MAKE SURE THE CITY IS PREPARED, WILL WHITTLE DOWN OUR COSTS TO GET TO EXACTLY WHAT WE KNOW THIS THING IS GOING TO BE, AND THEN SEEK REIMBURSEMENT OR GRANT OPPORTUNITIES THAT MAY COME OUR WAY. AND WITH THAT, I'M CERTAINLY HAPPY TO ANSWER ANY QUESTIONS WITHIN THE LIMITS OF OF WHAT I CAN DISCUSS TODAY. THANK YOU. YOU KNOW, I VERY MUCH THINK WE NEED TO WELCOME YOU KNOW, THIS CONVENTION TO THE CITY, JUST LIKE WE DO ALL CONVENTIONS. BUT I DO HAVE REAL CONCERNS ON NON PAYMENT GIVEN WHAT HAS HAPPENED ACROSS THE COUNTRY FOR FOR SIMILAR EVENTS, ALTHOUGH SMALLER. HOW DID THE CITY AGREE TO THIS CONVENTION? WHO MAKES THAT DECISION? SO I WOULD PROBABLY DEFER THAT. I BELIEVE THAT WAS WITHIN PERHAPS VISIT DALLAS CONVENTION EVENT SERVICES THAT THAT WAS CERTAINLY WE'RE PLANNING FOR THE EVENT IS OCCURRING. HOW MUCH IS IT GOING TO COST? AND THEN HOW ARE WE GOING TO GO AFTER REIMBURSEMENT? SO YOU'RE INFORMED THAT THE EVENT IS OCCURRING FROM CITY MANAGER OR SOMEONE ABOVE YOU. AND THEN YOU'RE JUST TOLD MAKE IT HAPPEN FOR FOR MY RESPONSIBILITIES. YES, SIR. OKAY. DO YOU WHAT'S THE RANGE OF COSTS? I KNOW YOU SAID YOU'RE STILL FORMULATING IT. YES. SO I'M, I'M ABLE TO SHARE THAT WITHIN A COUPLE OF CAVEATS. OKAY. THIS DOES NOT MEAN THIS IS STRICTLY OVERTIME OR UNBUDGETED. THIS DOES NOT MEAN THAT THIS SOME OF THESE COSTS WON'T BE DEFERRED BY SPECIAL EVENT PERMITS AND THOSE SORT OF THINGS, [01:45:03] OR THAT THESE COSTS WOULD NOT BE POTENTIALLY REIMBURSABLE BY EXISTING CONTRACTS. OKAY. SO WITH THOSE CAVEATS IN PLACE WE HAVE AN ESTIMATE FOR DALLAS POLICE DEPARTMENT SECURITY AT 1.8 MILLION. AND THEN I HAVE AN ESTIMATE FROM TRANSPORTATION AND PUBLIC WORKS AT 14,000. AND AGAIN, I DO NOT HAVE A PRELIMINARY ESTIMATE FROM DALLAS FIRE RESCUE. THAT IS BEING FINALIZED WITH SOME MEETINGS THAT ARE GOING ON. ALL RIGHT. YOU ALSO MENTIONED OFFICE OF SPECIAL EVENTS. ARE THOSE THE FOUR DEPARTMENTS THAT ARE INCLUDED HERE? CORRECT. THOSE ARE THE THOSE ARE THE THE PRIMARIES THAT I WOULD CONSIDER WOULD HAVE SIGNIFICANT COSTS RELATED TO THE EVENT. ALL RIGHT. 1.8 MILLION FOR DPD, 14000 FOR TRANSPORTATION. PUBLIC WORKS UNKNOWN FOR THE OTHER TWO DEPARTMENTS. IS THERE A DEPOSIT WE CAN GET UP FRONT FROM THE ORGANIZATION. IF CERTAINLY IF IF I GET SOMETHING THAT SAYS THIS IS A VEHICLE WHERE THE CITY COULD ACCEPT FUNDS FOR THE EVENT, NO MATTER HOW THAT VEHICLE LOOKS. MY COMMITMENT IS LET THE COUNCIL KNOW WHAT THAT VEHICLE IS, HOW MUCH WE THINK IT IS. AND THEN I WOULD, NO MATTER WHAT, HAVE TO BRING IT TO COUNCIL TO ACCEPT FUNDS. SO THAT THAT WOULD BE THE LONG AND SHORT OF WHAT WE COULD DO WITH EITHER A GRANT OR A REIMBURSEMENT. NOT SURE ABOUT DEPOSITS IS WHAT I'M HEARING. ALL RIGHT. MOVING ON TO MY LEFT. YEAH. THANK YOU CHAIR. ON SPECIAL EVENTS AND STUFF LIKE THAT. WHO'S THE WHO'S THE APPLICANT? DO WE KNOW WHO THE APPLICANT WOULD BE. SO THERE, THERE COULD BE NUMEROUS JUST DEPENDING ON WHAT THE EVENT IS. WHO THE, WHO IS THE ORGANIZER OF THE EVENT. THERE MAY BE IN THIS CASE EVENTS RELATED DIRECTLY TO THE, THE, THE BIG EVENT ITSELF, BUT THEN ANCILLARY SMALLER PERMITS THAT MAY BE POOLED, AND THEN THOSE PERMITS ALL GO THROUGH A VETTING PROCESS THROUGH PRIMARILY OUR PUBLIC SAFETY PARTNERS THAT THEN ASSIGN A COST TO RECEIVE THE PERMIT. THE ORGANIZER PAYS THAT AND THEN RECEIVES THE SERVICE. OKAY. SO FOR THE SMALLER EVENTS, THOSE WE WOULD I WOULD EXPECT FULL RECOVERY. I WOULD, I WOULD EXPECT THAT THEY GO THROUGH THE SAME PROCESS AS IF I WERE TO HIRE OR IF I WERE GOING TO BE HOSTING A SPECIAL EVENT MYSELF. PERSONALLY, IT WOULD BE THE SAME PROCESS. CORRECT? TO MY KNOWLEDGE, THERE IS NO SPECIAL OR DIFFERENT PROCESS FOR PERMITS THAN IF YOU'RE DOING A BLOCK PARTY OR YOU KNOW, SOMETHING AT A PARK OR SOMETHING LIKE THAT. OKAY. AND THEN I'M GLAD TO HEAR THAT YOU'RE GOING TO HAVE A RECORD KEEPING OF DOCUMENTATION. DO YOU NEED ANYTHING SPECIFICALLY? AND I GUESS DPD WOULD BE HANDLING THEIR OWN. AND THEN THEY WOULD JUST KIND OF FUNNEL IT TO YOU. BUT IS THERE A GUIDELINE OR SOME FACTS THAT YOU WANT TO MAKE SURE, HEY, DPD, I NEED TO MAKE SURE YOU HAVE THIS GFR. I NEED TO MAKE SURE YOU'RE DOCUMENTING IN THIS MANNER IN ORDER TO SEE A POSSIBLE REIMBURSEMENT. YES. SO THAT'S, I GUESS, ONE OF THE GOOD AND BAD THINGS OF HAVING GONE THROUGH FEDERAL DISASTER REIMBURSEMENT MANY TIMES. WE HAVE THE PROCESS PRETTY WELL DOWN. SO I WILL EXPOUND ON THIS ONE. AND THIS IS THE SAME THING WE DID FOR FIFA. WE ESTABLISHED A PAY CODE WHERE EVERYBODY LOGS THEIR HOURS. THAT IS IN THE WORKDAY SYSTEM THAT HELPS US KEEP ACCOUNTING OF THAT SO WE CAN RUN REPORTS. WE SET UP WITH THE BUDGET OFFICE AND OTHERS SPECIFIC OBJECT CODES. SO IF THERE'S PURCHASES OR EQUIPMENT OR GOODS OR WHATEVER WE TRACK THEM IN THAT. AND THEN BASICALLY WHAT'S REQUIRED IF IT'S A PURCHASE OR A CONTRACT IS YOU HAVE TO TELL THE LIFE STORY OF THAT. SO I NEED A QUOTE, I NEED AN INVOICE, I NEED A RECEIVER THAT WE RECEIVED WHATEVER THE SERVICE IS. AND THEN I NEED A CHECK TO SHOW WE PAID IT. ONCE WE HAVE THOSE PACKETS PUT TOGETHER, THOSE ARE THINGS THAT WE SUBMIT FOR REIMBURSEMENT. OKAY. DO WE CURRENTLY HAVE ANY OUTSTANDING RECEIPTS FROM PREVIOUS YEARS ON THE ON THE ORGANIZATION THAT IS COMING TO THE CITY? NONE THAT I'M AWARE OF, BUT I CAN CERTAINLY ASK THAT QUESTION. AND IF IF I DO RESPOND, IT WOULD BE BECAUSE IT'S A YES, BUT I'M NOT AWARE OF ANYTHING LIKE THAT. THANK YOU. THANK YOU, CHAIR. THANK YOU, CHAIRMAN JOHNSON. THANK YOU. CHAIR. LOOKING AT THE MEMORANDUM, HOW MUCH YOU SAID THIS GOING TO COST. SO THE PRELIMINARY NUMBERS WE HAVE, THESE NUMBERS ARE CHANGING EACH AND EVERY DAY. AND THESE NUMBERS MIGHT BE OFFSET BY EITHER SPECIAL EVENT PERMITS OR JUST HOW MUCH IT'S GOING TO COST. YES. SO I HAVE 1.8 MILLION ESTIMATE FOR DPD, AND I HAVE 14000 FOR TRANSPORTATION. [01:50:01] WHERE IS IT AT IN THE MEMORANDUM? I'M LOOKING AT THAT IN FRONT OF ME. I APOLOGIZE IF IT'S NOT IN THE MEMORANDUM. SO WHY NOT PROVIDE THAT. WHY WAS IT NOT PRESENTED TO THIS THIS BODY? HOW MUCH IT'S GOING TO COST? I COUNCIL MEMBER ON WE WERE REQUESTED LAST WEEK, I BELIEVE, ON THE DAY THAT WE POSTED THE AGENDA TO ADD THIS TO TODAY'S AGENDA. AND SO I SIMPLY REQUESTED THAT MR. ODEN BE HERE TO MAKE INFORMATION AVAILABLE VERBALLY, BECAUSE THERE'S STILL A LOT OF UNKNOWNS. AND SO WE DID NOT PREPARE A DOCUMENT WITH INFORMATION. WE ASKED HIM TO BE HERE TO, TO VERBALLY GIVE YOU INFORMATION. SO TO ANSWER YOUR QUESTIONS, I GUESS MY QUESTION IS INFORMATION WE HAVE TODAY IS STILL PRELIMINARY. SO I GUESS CHAIR YOU YOU ASKED FOR THEM TO PUT THIS ON THE AGENDA. I DID, WE HAD SEVERAL QUESTIONS THAT CAME IN, SO WE WANTED TO HAVE A DISCUSSION ABOUT IT. SO HOW LONG HAVE YOU GUYS KNOWN ABOUT THE 1.8 AND THE CHANGING NUMBERS? JUST, I GUESS WHAT'S SOLID 1.8? SO THE NUMBERS THAT I'M GIVING YOU TODAY ARE NUMBERS THAT I RECEIVED UPDATED ON OVER THE WEEKEND. I WOULD SAY THAT THE NUMBERS HAVE HAVE CHANGED OVER THE LAST. I'M NOT CONCERNED ABOUT WHAT'S CHANGING. I GUESS I'M JUST TRYING TO UNDERSTAND WHY WHEN I WAS ASKED FOR THIS, THE NUMBERS. SO YOU GUYS AT THE TIME THAT HE ASKED FOR THIS, YOU GUYS DIDN'T HAVE A NUMBER? NO. I'M PROVIDING. I MET THE MEMO OF PROVIDING A VERBAL UPDATE IF I NEED TO PROVIDE ANY ADDITIONAL. I'M HAPPY TO DO THAT. NO, I GUESS WHAT I'M TRYING TO GET UNDERSTANDING AND MAYBE I'M JUST, YOU KNOW, SLOW MOTION TODAY. IF WE'RE HAVING A MEMORANDUM AND I'M JUST TRYING TO FIND OUT AT THE TIME OF THE REQUEST OF OUR CHAIR, DID WE HAVE ANY INFORMATION OF THE $1.8 MILLION THAT YOU'RE SUGGESTING OR SAYING THAT IT'S GOING TO COST US? DID YOU HAVE ANY IDEA HOW MUCH IT'S GOING TO COST, WHETHER IT WAS $1, $2, $3? DO WE HAVE ANY IDEA HOW MUCH IT WAS GOING TO COST THE CITY? YES. WE WOULD HAVE HAD A PREVIOUS PRELIMINARY OF WHERE THAT. SO WHY WAS THAT NOT INCLUDED IN THE MEMORANDUM? THAT'S WHAT I'M ASKING. I WAS I WAS REQUESTED TO COME ANSWER QUESTIONS AND PROVIDE VERBAL UPDATE AS PER THE MEMO. SO THAT'S. SO WHY WAS IT NOT PRESENTED IN THE MEMORANDUM? COUNCIL MEMBER. THE REASON I DIDN'T PUT IT IN THE MEMORANDUM IS BECAUSE AT THE TIME IT WAS UNKNOWN AND THE DEPARTMENT DIDN'T FEEL COMFORTABLE PUTTING PRELIMINARY INFORMATION IN WRITING UNTIL WE HAVE A BETTER IDEA OF WHAT THE COSTS ARE GOING TO BE. AND SO I DID NOT WANT TO PUT KEVIN ON THE SPOT TO PUT THINGS IN WRITING UNTIL HE HAS A BETTER IDEA. THAT'S WHY WE CAME WITH VERBAL COMMENTS AS REQUESTED TO GIVE SOME TYPE OF UPDATE YOU'RE ASKING. THE COMMITTEE HAD ASKED FOR AN UPDATE ON SOMETHING THAT WE DID NOT HAVE ENOUGH INFORMATION TO PROVIDE, SO WE'RE TRYING TO DO IT VERBALLY. WE REALLY WANTED TO MEET YOUR REQUEST, BUT YOU WERE ASKING US TO DO SOMETHING BEFORE WE WERE READY TO PUT IT IN WRITING. SO WHAT I WOULD HAVE PROBABLY SUGGESTED IF WE PUT IT IN WRITING TO SAY THESE ARE PRELIMINARY SO THAT WE KNOW AS THESE ARE PRELIMINARY. SO EVEN RIGHT NOW I'M LOOKING AT IT. BUT I MEAN, IT'S JUST A LETTER TO ME. IT'S A MEMORANDUM. SO I GUESS THE NEXT QUESTION WAS ARE WE GETTING A DEPOSIT? SO WE WOULD HAVE TO BRING AN ITEM TO COUNCIL TO ACCEPT ANY FUNDS, WHATEVER THAT VEHICLE IS. AS OF RIGHT NOW, I DO NOT HAVE A TENTATIVE ITEM ON ANY UPCOMING COUNCIL AGENDA FOR THAT. NOW, THAT COULD CHANGE ON MY EMAIL RIGHT NOW THAT I GET SOMETHING THAT COULD CHANGE. TOMORROW, WE WILL LET THE COUNCIL AND THE COMMITTEE AND THE CITY MANAGER KNOW IF THERE ARE ANY CHANGES WITH HOW POTENTIAL REIMBURSEMENT OR GRANT MAY WORK ON THIS ITEM. THE MAIN THING IS WE ARE. WE HAVE A PROCESS FOR PLANNING THE EVENT. WE HAVE A PROCESS FOR TRACKING ALL OF THE COSTS ASSOCIATED WITH THE EVENT AND GOING AFTER ANY OPPORTUNITIES WE HAVE TO SEEK REIMBURSEMENT OR GRANT THAT MAY BE RELATED TO THIS EVENT. AND THAT'S WHERE WE SIT TODAY. AND CERTAINLY I HOPE TO BRING TO GET MORE INFORMATION AS WE ADVANCE CLOSER TO THE EVENT AND PROVIDE THAT TO THE COUNCIL AND THEN HOPEFULLY BRING AN ITEM WHERE WE CAN ACCEPT THAT. SO MY LAST QUESTION, JUST TO MAKE SURE I'M UNDERSTANDING, IS I UNDERSTAND THAT WE HAVE A PROCESS, BUT AT THIS TIME, HAVE WE HAD ANY CONVERSATION THAT SAYS, THIS IS HOW MUCH THIS IS GOING TO COST? OR ARE YOU SAYING THAT THAT HAS COME TO THE COUNCIL FIRST BEFORE YOU GO BACK OUT AND SAY, THE COUNCIL SAID, THIS IS WHAT WE NEED TO DO? IS THAT IS THAT AM I CORRECT OR INCORRECT? ALL OF OUR CONVERSATIONS ARE. WHAT DO WE BELIEVE THIS WOULD COST INTERNALLY TO DO WHAT WE KNOW WE NEED TO DO? WELL, WE WE IN THE DEFICIT. SO I KNOW WE CAN'T BE WE'RE NOT TRYING TO PAY FOR THIS. CORRECT. NO. AND THAT'S THAT'S MY POINT WITH MY PRELIMINARY NUMBERS. THAT DOES NOT MEAN THOSE NUMBERS WILL ALL HIT OUR. [01:55:01] LET ME LET ME RESTATE THAT DOES NOT MEAN THOSE NUMBERS ARE ALL UNFUNDED OR UNREIMBURSED UNREIMBURSED COSTS WITHIN THE GENERAL FUND. SOME OF THOSE NUMBERS MAY BE COVERED UNDER AN EXISTING CONTRACT. THEY MAY BE OFFSET BY SPECIAL EVENT PERMITTING. WE DON'T KNOW ALL OF THAT YET. WE CONTINUE TO GET MORE CLARITY EACH AND EVERY DAY. SO, CHAIR WEST, I'M LOST. I'M JUST BEING HONEST WITH YOU. I, I UNDERSTAND WHAT THEY'RE SAYING, BUT I'M LOST IN THE FACT THAT I DON'T KNOW HOW MUCH. WE DON'T KNOW HOW MUCH IT'S GOING TO COST US THAT THAT'S WHERE MY I'M A PASTOR, SO I DON'T DO GHOST MONEY. WHAT IT POSSIBLY BE WITH IT? MAYBE. I DON'T HAVE NO DIRECTION. THIS IS HYPERBOLE. I DON'T I DON'T DO GHOST MONEY. THIS IS WHAT I THAT'S WHAT I'M HEARING. I DON'T KNOW ANOTHER WAY. NO BETTER WAY TO SAY IT. SO IS THERE A WAY THAT WE CAN GET A REAL UNDERSTANDING OF HOW MUCH THIS IS GOING TO COST? BECAUSE WHAT I'M LOOKING AT IS, AS THE CHAIR OF THE COMMITTEE GOVERNMENT EFFICIENCY, WE'RE WE'RE IN A DEFICIT BUDGET. AND I DON'T CARE IF IT COSTS $10, WE SHOULDN'T BE FUNDING ANYTHING OR FUNDING ANY KIND OF MONEY. I THINK THERE SHOULD BE A DEPOSIT OF SOMETHING BEFORE WE COMMIT TO ANYTHING. YOU KNOW, COMMIT TO ANY KIND OF FINANCIAL RESPONSIBILITY. I DON'T CARE WHO IT IS. SO IS THERE SOME WAY THAT WE CAN GET THAT INFORMATION? EVEN IF IT WAS PRELIMINARY, I WOULD HAVE I WOULD HAVE APPRECIATED A PRELIMINARY BUDGET TO BE PRESENTED IN WRITING VERSUS IN IN A CONVERSATION. SO THAT'S JUST MY I'M ONE OUT OF, YOU KNOW, THE BODY, BUT THAT'S JUST HOW I OPERATE. SO I CAN SEE WHAT'S IN WRITING. BECAUSE IF IT'S IF IT'S STEADY CHANGING, THEN WE DON'T HAVE NO DIRECTION, IS WHAT I'M SAYING. AND YOU CAN HELP ME WITH THIS CONVERSATION. OH, I THINK IT'S A REALLY GREAT QUESTION. I MEAN, AS A, YOU KNOW, PERSON WHO'S ORGANIZED RACES BEFORE, AND I WAS JUST CONFIRMING THIS WITH WITH THE DALLAS MARATHON ORGANIZERS, THEY HAVE TO PAY THE POLICE ON THE DAY OF LIKE THE ORGANIZATION PHYSICALLY PAYS THE POLICE. SO THEY'RE GUARANTEEING PAYMENT, YOU KNOW, OR THE EVENT DOESN'T HAPPEN. SO I THINK THAT'S THE CONCERN HERE IS, YOU KNOW, AND THERE MAY NOT BE AN ANSWER. WE MAY NOT HAVE THE ANSWER. I DON'T THINK THEY DO. SO THEN HOW DO WE GET THE ANSWER. WE NEED TO FIGURE OUT A WAY TO DO THAT. YEAH. I'LL JUST I'LL I'LL AGAIN ADD EVERY SINGLE DAY IS A DIFFERENT CONVERSATION, DIFFERENT MEETING, DIFFERENT UPDATE ON THINGS. SO THE INFORMATION I HAVE AVAILABLE TODAY LIKELY CHANGES FOR THE BETTER TOMORROW. MY EXPERIENCE WITH ALL BIG EVENTS AND THIS IS GOING BACK TO THE, THE SUPER BOWL IN 2011 WAS MY FIRST BIG EVENT. YOU YOU START WITH A POINT WHERE THERE'S LOTS OF QUESTIONS, THERE'S LOTS OF THIS, THAT OR THE OTHER. AND THEN YOU RAPIDLY GET TO THE FINAL, I FEEL LIKE, AND THIS IS, THIS IS MY COMMENT THAT WE'RE GETTING TO THAT POINT AND WE'LL HAVE MUCH BETTER INFORMATION IN THE VERY NEAR FUTURE. TO SATISFY SOME OF THE QUESTIONS WE'RE GETTING TODAY TO SATISFY SOME OF THE THINGS, THE INFORMATION I NEED. ALL RIGHT. I THINK THAT, YOU KNOW, WE, WE HAVE TO JUST ADJUST FIRE AS WE GET MORE INFORMATION. AND I WOULD JUST SAY UPDATE US AS THE INFORMATION COMES IN. DID YOU HAVE ANYTHING ELSE? I GUESS IF IF THE REQUIREMENTS ARE NOT MET THEN WHAT HAPPENS? YOU MEAN IF THERE'S NOT IF THERE'S NOT. YEAH. IF THERE'S NOT NORMALLY YOU MAKE A DEPOSIT BEFORE YOU HAVE SUCH EVENT. SO IF IF THE REQUIREMENT OF FINANCIAL REQUIREMENT IS NOT MET THEN WHAT HAPPENS. SO I, MAY NEED JACK'S HELP WITH THAT. BUT I WOULD ANSWER IT THIS WAY. WE KNOW THAT THERE'S A VERY LARGE SPECIAL EVENT COMING TO TOWN, AS WE DO. WE HAVE LARGE EVENTS, OFTEN THAT WE PLAN FOR. WE STILL HAVE AN OBLIGATION TO KEEP THE RESIDENTS THE CITY SAFE, CLEAN, BEAUTIFUL, INDEPENDENT OF WHAT THE EVENT MAY BE, WHERE IT MAY BE, OR HOW BIG IT IS. AND SO THAT PLANNING IS GOING TO CONTINUE TO GO ON. NO MATTER WHAT, WE'RE GOING TO TRACK THE COST AND WE'RE GOING TO GO AFTER ANY SOURCE OF REIMBURSEMENT OR GRANT THAT MAY PRESENT ITSELF FOR US TO BE ABLE TO DEFER THOSE OR DEFRAY THOSE COSTS. YEAH. WE'LL GO TO COUNCILWOMAN WILLIS. THANK YOU. SO THIS IS A NEW EVENT IN A WAY, AND CAME TOGETHER KIND OF FAST. AND I UNDERSTAND THAT DETAILS AT THIS POINT ARE STILL GOING TO BE KIND OF LOOSE. BUT AT SOME POINT, AN ORDER WILL BE PLACED FOR WHAT WE NEED TO DO TO KEEP PEOPLE SAFE. AND THE GOAL IS THAT WE KEEP PEOPLE SAFE. IT'S REGARDLESS OF POLITICAL PARTY. IT'S REGARDLESS OF ANYTHING ELSE. IN DOING SO, WE'RE KEEPING OUR DALLAS RESIDENTS SAFE. WE'RE KEEPING GUESTS TO OUR CITY SAFE. AND I THINK THAT NEEDS TO BE THE, THE FOCAL POINT. AND THIS IS ALSO THE PRESIDENT OF THE UNITED STATES COMING TO DALLAS, SO WE CAN'T LOSE SIGHT OF THAT AS WELL. AND I'M SURE THAT THERE ARE, YOU KNOW, THERE IS SECURITY THAT THAT GOES WITH HIM AND THERE ARE EXPENSES COVERED AND BUDGETED FOR THAT. [02:00:09] BUT YOU KNOW, WE CAN'T LOSE SIGHT OF THAT EITHER. AND RIGHT NOW OUR CONVENTION CENTER IS OFFLINE. AND SO WE'RE FEELING IT. I MEAN, WE USUALLY GET A LOT MORE REVENUE FROM PEOPLE COMING TO OUR CITY. AND SO IT'S IMPORTANT THAT WE ACKNOWLEDGE THAT SALES TAX LIFT, HOT TAX LIFT THAT WE COULD GET FROM THIS EVENT WILL HELP US. BUT I THINK THE CONCERN IS THAT WE DON'T WANT THAT TO BE SOMETHING TO HELP OFFSET THESE EXPENSES. WE WANT THAT TO BE THE OVER AND ABOVE THESE EXPENSES BEING CARED FOR. AND SO I KNOW PRIVATE FUNDS, A SUBSTANTIAL AMOUNT OF PRIVATE MONEY HAS BEEN RAISED. AND SO I WOULD SAY THAT I WOULD THINK THE REPUTATION EVERYONE WANTS TO LEAVE IN LEAVING DALLAS WOULD BE COVERED OUR EXPENSES. IT WAS A SAFE EVENT. THE CITY OF DALLAS RESPONDED AND ANSWERED WITH LAW ENFORCEMENT, WITH TRANSPORTATION AND PUBLIC WORKS, ETC. AND TOOK CARE OF US AND TOOK CARE OF EVERYONE WHO ATTENDED OR PROTESTED OR WHATEVER THE CASE MAY BE. BUT THAT IT IS A SAFE EVENT. AND AS THESE NUMBERS COME TOGETHER, BECAUSE AT SOME POINT, MAYBE VERY CLOSE TO, YOU'LL HAVE A GREATER SENSE OF THAT. SO WHAT FORMAT COULD WE EXPECT TO GET THAT UPDATE IN WHEN THOSE NUMBERS GEL? I, I WILL LEAN TO JACK, BUT I'M HAPPY IF I NEED TO PROVIDE AN UPDATE TO THE MAYOR AND CITY COUNCIL, LIKE WE DO DURING EVENTS VIA EMAIL, VIA MEMO. FORWARD BACK TO THIS COMMITTEE. I MEAN, WHEN I GET INFORMATION PARTICULARLY RELATED TO THOSE COSTS AND HOW WE MIGHT GET REIMBURSEMENT OR A GRANT TO DEFER THOSE AND BRING IT TO COUNCIL, I'M COMMITTED TO BEING FULLY TRANSPARENT WITH THIS BODY, FULL COUNCIL OR OTHERWISE, TO PROVIDE THAT INFORMATION SO THAT YOU KNOW EXACTLY WHAT WE'RE WORKING TOWARDS. ALL RIGHT. THANK YOU. CHAIR. CHAIR. THANK YOU. WE'LL HIT COMMITTEE FIRST. GO AHEAD. JUST BE REALLY BRIEF. I JUST WANT TO ALSO EXPRESS THE SAME CONCERNS THAT DEPUTY MAYOR EXPRESSED. AND I THINK, KEVIN, YOU ANSWERED THE QUESTION THAT I WAS GOING TO ASK. I MEAN, THERE'S JUST NO WAY FOR THE CITY TO GET OUT OF SPENDING SOME SORT OF RESOURCES OR FUNDING AS A RESULT OF THIS EVENT. CORRECT. SO THERE'S A, THERE'S A LARGE EVENT COMING. WE KNOW THE SIGNIFICANCE AND ALL THE THINGS THAT THE EVENT BRINGS WITH IT. THERE'S AN EXPECTATION OF SAFETY IN AND AROUND THE EVENT. THERE'S THERE'S CERTAINLY SOME CONTRACTUAL OBLIGATIONS THAT ARE THAT. CHIEF VILLAREAL MENTIONED LAST WEDNESDAY THAT I MENTIONED TODAY. AND SO WE DO HAVE AN OBLIGATION TO PROVIDE THAT SAFETY AND SECURITY TO OUR RESIDENTS. OKAY. WELL, I STILL WANT TO MAKE SURE THAT I HIGHLIGHT THE IMPORTANT DISTINCTION BETWEEN THE CITY FULFILLING ITS PUBLIC SAFETY RESPONSIBILITIES SURROUNDING A LARGE EVENT AND THE CITY ENDORSING OR CELEBRATING THAT EVENT. I SUPPORT THE FORMER. I DON'T SUPPORT THE LATTER. THANK YOU. CHAIR. ONE. THANK YOU. WELL, I'LL JUST SAY I PREFER THE CITY NOT BEAR THE EXPENSE OF ANY CONVENTION. I MEAN, LET'S JUST BE REAL. WHEN WE HAVE PROTESTS, DO WE CHARGE ANYBODY WHO'S LEADING A LARGE PROTEST? I BELIEVE AS A I'M NOT AN EXPERT, BUT I WOULD SAY AN UNPERMITTED EVENT LIKE THAT WOULD NOT INCUR COST OTHER THAN THE CITY'S, YOU KNOW, PERSONNEL, STAFF, EQUIPMENT BEING USED, BUT THERE WOULDN'T BE A COST DEFERRAL ON THAT. I'M SORRY. I'M NOT SURE WHAT YOU'RE SAYING. WE KNOW REIMBURSEMENT. THERE'S NO REIMBURSEMENT. THERE'S QUITE A BIT OF DIRECT EXPENSE OF OFFICERS. AND SOMETIMES HELICOPTERS AND ALL SORTS OF DRONES AND THINGS. SO I'M JUST GOING TO REMIND THIS BODY WE'VE HAD A PRESIDENT ASSASSINATED IN DALLAS BEFORE. OUR CURRENT PRESIDENT HAS HAD MULTIPLE ATTEMPTS ON HIS LIFE. WHAT HAPPENED IN DALLAS STILL AFFECTS US TODAY 50 YEARS LATER. WE DON'T WANT THIS. AND I WANT YOU TO DO EVERYTHING POSSIBLE TO KEEP EVERYBODY, ABSOLUTELY EVERYBODY, FROM THE PRESIDENT TO THE PROTESTERS SAFE. THANK YOU. THANK YOU. ANY FOLLOW UP? YES, CHAIRMAN. ONE MORE QUESTION, BUT I WANT TO MAKE A STATEMENT. I AGREE AND I DO AGREE WITH CHAIR MENDELSOHN. WE WANT EVERYBODY TO SAY WHETHER YOU'RE THE PRESIDENT OR WHETHER YOU'RE THE CHILD OUTSIDE OR A COMMUNITY MEMBER, IT DOESN'T MATTER. WE WANT ALL VISITORS AND RESIDENTS SAFE IN THE CITY OF DALLAS. I THINK THAT'S A GIVEN. I DON'T HEAR NOBODY UP HERE THAT'S QUESTIONING THE SAFETY OF OUR RESIDENTS OR OUR VISITORS. SO MY I DON'T THINK THE CONVERSATION IS REALLY ABOUT THAT. ALTHOUGH IT VEERED IN THAT DIRECTION. IT'S NOT ABOUT THAT. HERE'S WHAT I'M WHAT I'M ASKING WHEN YOU'RE DEALING WITH BUSINESS PROFESSIONALISM, WHEN YOU'RE TALKING ABOUT EVENT, [02:05:07] NO MATTER WHAT THE EVENT IS, THERE IS A DEPOSIT THAT IS REQUIRED. AND MY QUESTION IS JUST SIMPLY, IF THE DEPOSIT IS NOT MET, WILL THE EVENT STILL OCCUR IF THE FINANCIAL RESPONSIBILITY OF THE DEPOSIT IS NOT MET. THAT'S WHAT I WAS TRYING TO ASK. WILL THE EVENTS STILL OCCUR? SO I'M. THAT'S A YES OR NO ANSWER. I'M NOT FAMILIAR WITH THAT PROCESS HERE AT THE CITY, BUT THAT'S SO THAT'S WHY I'M ASKING. SO SO WHEN WE HAVE WHEN YOU HAVE AN EVENT, KEVIN AND WE'RE RECORDING IF A DEPOSIT IS REQUIRED. IF IT'S NOT MET, I'M ASKING WILL IT STILL OCCUR BECAUSE WE'RE SAYING THE. IT'S GOING TO COST POSSIBLY 1.8 ROUGHLY. AND THE NUMBERS ARE STEADILY CHANGING. CORRECT. I WANT TO BE CAREFUL TO SAY THAT IN IN GENERAL WHAT YOU'RE SAYING, KEVIN ODIN ME MAKES LOGICAL SENSE. I WOULD SAY THAT I DON'T KNOW THE FULL PROCESS OF HOW THAT DEPOSIT OR OTHER THINGS MAY PLAY INTO FOR THE PARTICULAR EVENT BEING DISCUSSED TODAY. I'M HAPPY TO LOOK INTO THAT. NO, THAT'S THAT'S FAIR. YOU'VE ANSWERED. YOU HAVE NO IDEA, BECAUSE THAT'S NOT WHAT YOU. I GUESS THAT'S NOT WHAT YOU DO. SO, JACK, YOU'RE THE FINANCIAL OFFICER. CHIEF FINANCIAL OFFICER. WHAT IS THE PROCESS? COUNCIL MEMBER. I WISH TO KNOW THAT, BUT I DON'T KNOW THE PROCESS. AND KEVIN OR I WILL BE ABLE TO GET THAT FOR YOU AND PROVIDE IT TO THE COMMITTEE. SO WHO KNOWS THE PROCESS. THE CONVENTION CENTER STAFF WILL KNOW THE PROCESS. IT'S THE CONVENTION CENTER STAFF HERE. NO, SIR. THEY'RE NOT. I'VE ALREADY LOOKED IN THE BACK. THEY'RE NOT HERE. WE WILL GET INFORMATION ON THE PERMITTING PROCESS AND LET YOU KNOW HOW IT IS APPLIED IN THIS SITUATION. THANK YOU. ALL RIGHT. THANK YOU FOR THAT. WE WILL MOVE BACK TO OUR REGULAR AGENDA. OKAY, COLLEAGUES. WE WILL. SINCE I KNOW WE'VE GOT QUESTIONS ON ITEMS ITEM C, I'M GOING TO GO ASK YOU GUYS ONE MORE TIME ON ITEMS D, F AND G QUESTIONS ON D AMERICAN RESCUE PLAN ACT ARPA. ON ITEM D. I JUST HAVE ONE QUESTION THAT'S THAT'S THE WE HAVE ON THE MEMO IT SAYS THAT THERE'S STILL 3.2 MILLION NOT SPENT THAT'S ENCUMBERED. AND I GUESS IT'S GOING TO BE EXPIRING AT THE END OF SEPTEMBER, AS ARE WE GOING TO GET THAT MONEY SPENT? ABSOLUTELY. AND I'M SO GLAD YOU ASKED THAT QUESTION. WE HAVE AN UPDATE. THIS REPORT WAS THROUGH THE END OF JULY. AND SO WE HAVE APPROXIMATELY 400 AND SOME THOUSAND THAT'S NOT SPENT. AND WE ARE WORKING TO GET THAT SPENT WITHIN THE NEXT 30 DAYS. GREAT ANSWER. OKAY. IS THERE ANYTHING ON APPENDIX APPENDICES B OR C WE SHOULD BE CONCERNED ABOUT? THOSE ARE FUNDS THAT CAN BE MOVED AROUND EVEN AFTER THE SEPTEMBER 30TH DEADLINE, RIGHT? THAT'S CORRECT. SO APPENDIX B AND C REPRESENT FUNDING THAT WE REALLOCATED. AND SO WHILE WE HAVE TALKED ABOUT A DEADLINE OF SEPTEMBER 30TH TO HOLD OURSELVES ACCOUNTABLE, IT IS NOT A REQUIRED DEADLINE. GREAT. ANYBODY ELSE? NO. OKAY. MOVING ON TO. I'M JUST TRYING TO DO THE FAST ONES HERE. ITEM F IS OUR MONTHLY BUDGET ACCOUNTABILITY REPORT. ANY QUESTIONS COLLEAGUES. I WAS GOING TO ASK ABOUT THE SALES TAX REVENUES, BUT I'VE GOT MY QUESTION ANSWERED, CHAIR. I WILL START WITH COUNCILWOMAN WILLIS AND THEN WE'LL GO DOWN. THIS WAS WELL, I GUESS MAYBE MISS WEEDEN OR MR. IRELAND ABOUT THE DEBT BEING 21% OVER BUDGET. DEBT SERVICE. JUST TO WALK US THROUGH THAT. I'M SORRY. IT'S PAGE TWO IN THE. PAGE TWO. OH, THAT'S ACTUALLY REVENUES OVER BUDGET. SO. OH MY GOSH. OKAY. NEVER MIND. IT'S INTERESTING. EARNINGS. THIS IS EARNINGS OKAY. IT'S INTERESTING. ALL RIGHT. GOOD DEAL. ALL RIGHT. ANYBODY ELSE ON THE COMMITTEE. THAT'S A NO CHAIRWOMAN. THANK YOU. SO THERE'S A LITTLE BIT OF A CONVERSATION ABOUT OPERATING TRANSFERS IN ON ON PAGE FOUR. YOU'RE SHOWING THIS 28 MILLION THAT WAS IN THE AMENDED BUDGET AND THE 50 MILLION THAT'S IN THE YEAR END FORECAST. [02:10:01] EXACTLY. WHERE IS IT TRANSFERRING IN FROM? WHAT'S THE SOURCE FUNDS? SO IT'S REVENUE STABILIZATION. SO THAT'S WHERE IT'S TRANSFERRING FROM. IT'S A SEPARATE FUND. OKAY. THANK YOU. AND THAT WAS WHAT YOU WERE SAYING. THERE'S 37,000,000 IN 34. 34 MILLION. THANK YOU. OKAY. AND THEN ON PAGE 15, THIS IS ABOUT THE GEO BONDS. JUST TO CLARIFY YOUR COLUMN IT'D BE APPROPRIATIONS IS ADDING UP EXPENDITURES ENCUMBERED AND UNENCUMBERED. IS THAT CORRECT? IS THAT A ROLL UP COLUMN? SO THE INCEPTION TO DATE APPROPRIATIONS REFLECTS THE BUDGET THAT HAS BEEN APPROPRIATED AND APPROVED. AND SO THE WAY TO READ THE REPORT, YOU LOOK AT THE TOTAL BUDGET AND THEN SUBTRACT THE INCEPTION TO DATE EXPENDITURES AND ENCUMBRANCES. AND YOU GET TO THE UNENCUMBERED BALANCE. SO IF WE LABEL THESE COLUMNS. A FOR THE PROPOSITIONS, B FOR VOTERS C, D, E, F. WOULD IT BE FAIR TO SAY THAT C IS EQUAL TO DEF COMBINED? SHOULD THAT EQUAL UP? NO. SO IF YOU LABELED COLUMN A, WHAT WAS AUTHORIZED BY THE VOTERS, COLUMN B WOULD BE THE BUDGET INCEPTION TO DATE. COLUMN C WOULD BE WHAT YOU HAVE SPENT SINCE THE PROGRAM WAS AUTHORIZED. COLUMN D WOULD BE WHAT'S ENCUMBERED. AND THEN THE LAST COLUMN IS UNENCUMBERED. AND SO THE MATH IS COLUMN B MINUS C MINUS D GETS YOU TO F E. I'M SORRY, E I NO, ACTUALLY YOU CHANGED THE LETTERS FROM WHAT I SAID. SO IT'S A LITTLE BIT WEIRD, BUT BUT THEY DO ACTUALLY ADD UP. YES THEY DO. OKAY. SO IN DOING THAT MATH, THEN DOES THAT SHOW FOR THE 2024 BOND THAT 707, 747, $669,382 IS NOT BEEN APPROPRIATED. CORRECT. SO THE, THE FIRST COLUMN, THE 1.25, IS THE AMOUNT THAT WAS AUTHORIZED BY THE VOTERS. WE HAVE NOT BUDGETED OR APPROPRIATED THE FULL AMOUNT AUTHORIZED BY THE VOTERS. WE HAVE ONLY APPROPRIATED OR BUDGETED 500 MILLION OF THE 1.25, AND THE OTHER 750 MILLION WOULD BE THE THIRD, FOURTH AND FIFTH TRANCHE. AND SO AT WHAT POINT ARE YOU ADDING IN THE INTEREST EXPENSE? SO THE 2,000,330 618 WOULD BE INTEREST THAT GOT ADDED INTO THE APPROPRIATIONS BECAUSE WE'VE ONLY WE'VE SOLD 500 MILLION. EVEN. SO, WHERE DO YOU SEE THAT NUMBER? IS THAT NUMBER ON THIS PAGE? COLUMN B? YEAH. COLUMN. COLUMN B IS 502. SO THE 2 MILLION IS THE INTEREST THAT HAS BEEN APPROPRIATED AT THIS POINT BECAUSE YOU'VE SOLD 500 MILLION. THAT'S HOW YOU KNOW THAT'S WHAT THE INTEREST IS. OKAY. I JUST KNEW THAT. WELL, I WAS VERY IMPRESSED. I'M LIKE, WHERE DID YOU KNOW THAT? OKAY. AND SO THEN WHEN I LOOK AT 2017 BOND IT LOOKS LIKE THERE HAVE BEEN IT'D APPROPRIATIONS THAT EXCEED THE FACE VALUE OF THE BOND. AND IS THAT BECAUSE OF CHANGE ORDERS, BECAUSE OF INTEREST THAT WOULD HAVE BEEN EARNED. OKAY. SO IS THERE A REPORT THAT'S SHOWING US BECAUSE, I MEAN, YOU HAVE THIS SITUATION GOING BACK TO 2006 WHERE WE CAN SEE WHAT THE INTEREST EARNED WOULD BE. WHERE WOULD THAT INFORMATION BE? SO IT'S SHOWN HERE ON THIS REPORT, BUT IF YOU WANTED TO SEE INTEREST SEPARATELY, WE COULD SEND THAT TO YOU GUYS. OKAY. SO BUT THE DIFFERENCE WOULD BE IN EACH OF THE. SO ON PAGE 16, THE 2012, THE DIFFERENCE BETWEEN WHAT THE VOTERS AUTHORIZED 642 AND THE 648. SO THAT EXTRA SIX WOULD BE THE INTEREST EARNINGS IN THE 2006. THE DIFFERENCE BETWEEN THE 1.35 BILLION AND THE 1.40 BILLION WOULD BE INTEREST EARNINGS. SO IS IT ALWAYS THE DIFFERENCE? IS THE INTEREST CORRECT? OKAY. WELL THEN THEN I DON'T NEED YOU TO SEND IT. I CAN DO THAT MATH. AND THAT MAKES SENSE. AND SO WOULD IT BE FAIR TO SAY THEN THAT WE HAVE UNENCUMBERED FOR THESE FOUR BONDS. OVER. WELL 561,000,561.9 MILLION. YES. IF YOU ARE ADDING THE [02:15:03] UNENCUMBERED BALANCES FOR EACH OF THE BOND PROGRAMS, THAT IS CORRECT. WOW. THAT'S A LOT. THANK YOU. YOU'RE WELCOME. ANYBODY ELSE? ALL RIGHT. MOVING ON TO ITEM G MONTHLY TECHNOLOGY ACCOUNTABILITY REPORT. QUESTIONS, COLLEAGUES. OUR COMMENTS. NO I JUST HAD ONE QUESTION. GO FOR IT. AND IT WAS ABOUT THE CHRONOS TIMEKEEPING SOFTWARE. AND IS THE IS IT ACTUALLY THE UNIT THAT PEOPLE ARE USING. I MEAN, AREN'T WE USING WORKDAY FOR THE SOFTWARE OR IS THIS SEPARATE FOR WHAT WE'RE USING FOR PUBLIC SAFETY? OKAY, HERE WE GO. JEFF STOVALL, CHIEF INFORMATION OFFICER TO ANSWER THE QUESTION, YES, CRONOS IS A SEPARATE PIECE OF SOFTWARE THAT WE DO USE FOR PUBLIC SAFETY. CAN YOU MOVE THE MIC A LITTLE BIT CLOSER? THANK YOU. YES. CRONOS IS A SEPARATE PIECE OF SOFTWARE THAT WE USE FOR PUBLIC SAFETY. AND ARE YOU USING IT FOR POLICE OR FOR FIRE? WE USE CRONOS FOR FIRE. OKAY. AND ARE YOU INTENDING TO KEEP THAT OR TRANSITION? I THINK YOU HAVE TO BUY A SEPARATE MODULE IN WORKDAY FOR FIRE SCHEDULES. IS THAT RIGHT? CORRECT. AND ARE WE GOING TO BUY THAT AND FULLY ADOPT WORKDAY? OR ARE YOU GOING TO TRY TO KEEP CRONOS AS THE VENDOR FOR THAT ONE? THOSE WHO ARE GOING TO BE MAINTAINED SEPARATE BECAUSE OF THE DIFFICULTIES THAT COME WITH MANAGING A, A, A, A PUBLIC SAFETY SCHEDULE THAT IS HARD TO DEAL WITH AND HARD TO MANAGE INSIDE OF JUST WORKDAY AS IT IS. WELL, I DO AGREE IT'S VERY COMPLICATED. SO THANK YOU. ALTHOUGH WHEN WE BOUGHT WORKDAY, WHICH YOU WERE NOT HERE, WE WERE PROMISED THAT ACTUALLY FIRE WOULD GO ON IT. SO THE ONLY OTHER QUESTION I HAVE IS FOR THE 311 NOTIFICATION ENHANCEMENT PHASE TWO. IT LOOKS LIKE THIS IS ESTIMATED COMPLETION SEPTEMBER 2026 AND WAS A ONE YEAR PROJECT. AND I HAVE TO SAY THIS IS SEEMS LIKE NOT OUR MOST URGENT PROJECT, BUT YET VERY URGENT PROJECTS ARE TAKING A VERY LONG TIME. AND SO I JUST WAS WONDERING WHY, WHY DO WE DO SOMETHING THAT'S SOLICITING OPINIONS AND CONDUCTING SURVEYS? AS YOU KNOW, HERE'S PROJECT NUMBER FIVE ON MAJOR PROJECT STATUS. MEANWHILE, WE'VE GOT, YOU KNOW, OUR MS AND OUR ALERTING SYSTEM AND THE. CITATION AND THE DATA CENTER, WHICH. MY GOD. HOW DID THAT BECOME SUCH A BIG PRIORITY? JUST BECAUSE IT'S LISTED AS A MAJOR PROJECT DOESN'T MEAN IT'S THE HIGHEST PRIORITY. WE GENERALLY LIST THESE AS MAJOR PROJECTS BASED OFF OF THEIR EXPENDITURE LEVELS THAT ARE ASSOCIATED WITH THOSE PROJECTS. THAT IS THE PRIMARY WAY THAT WE SORT THESE OUT TO PROVIDE VISIBILITY TO THE COUNCIL. AS FAR AS IT BEING A PRIORITY FOR THE CITY. WE LOOK AT ALL THOSE PROJECTS AND DETERMINE WHAT IS GOING TO BE FEASIBLE WITHIN THE COURSE OF A YEAR. AND SO WE WILL PLAN OUT THOSE PROJECTS OVER THE COURSE OF THE YEAR. IF IT'S LONGER THAN THAT, WE WILL COME FOR APPROPRIATIONS AS NEEDED ASSOCIATED WITH THOSE PROJECTS. SO SOME PROJECTS DO RUN LONG, SOME PROJECTS RUN SHORT. AND SO WHAT WE HAVE IS A COMBINATION OF BOTH HERE. ARE YOU AWARE OF HOW MANY USERS ARE SIGNED UP FOR THIS ENHANCED NOTIFICATION SYSTEM ON THIS ENHANCEMENT? NO, I DON'T HAVE THE NUMBER OF USERS, BUT WE CAN CERTAINLY FOLLOW UP AND LET YOU KNOW HOW MANY PEOPLE ARE PARTICIPATING. THANK YOU. WOULD YOU BE ABLE TO SEND THAT AS A FRIDAY MEMO? WE CAN. THANK YOU. THANK YOU. AND NEXT IS THE PROCUREMENT ACCOUNTABILITY REPORT. COLLEAGUES QUESTIONS ON THIS. AND I WILL SAY, JACK, I DID NOT REALIZE I'VE BEEN TRYING TO BE EFFICIENT WITH LETTING THE DEPARTMENTS GO. I NOW REALIZE THAT EVERY DEPARTMENT IS HERE BECAUSE OF THIS REPORT. SO LET'S, LET'S MOVE THEM TO THE VERY BEGINNING OF THE BRIEFING MEMOS NEXT MONTH. DOES ANYONE HAVE QUESTIONS ABOUT PROCUREMENT? WE DO. ALL RIGHT. COME ON DOWN. NEXT MONTH. STARTING NEXT MONTH. WE WILL DO THIS FIRST AFTER THE BRIEFING MEMOS OR MAYBE FIRST IN ENTIRELY JUST TO GET YOU GUYS OUT OF THE WAY. [02:20:02] WELCOME QUESTIONS. I WILL START WITH MY COLLEAGUE, COUNCILWOMAN MENDELSOHN. THANK YOU. SO THE ITEMS ON THIS REPORT TOTAL $11 MILLION. AND CAN YOU SHARE WHAT THE TIME PERIOD IS? SO THESE ARE ADMINISTRATIVE ACTIONS THAT WERE APPROVED AND INCLUDED IN THE, IN OUR ENTERPRISE CONTRACT SYSTEM. THROUGH THE PERIOD OF JULY 31ST. BUT WHAT'S THE START? THIS WOULD BE. SO WHAT WE'RE DOING IS WE'RE REPORTING ANY NEW ITEMS. SO THERE ARE 55 TOTAL THAT HAVE BEEN APPROVED SINCE THE INCEPTION. THESE ARE 42 THAT WERE NOT REPORTED IN A PREVIOUS PA REPORT. SO USUALLY IT KIND OF VARIES DEPENDING ON HOW LONG THE ADMINISTRATIVE ACTION TAKES TO GO THROUGH THE ENTIRE PROCESS. SO YOU'RE NOT PULLING A REPORT THAT SAYS, I WANT TO SHOW THIS QUARTER, OR I'M PULLING A REPORT AS OF THE END OF THE MONTH. SO AS OF JULY 31ST, THESE ARE THE ITEMS THAT ARE PENDING AND THESE ARE THE ITEMS THAT ARE APPROVED. IS IT POSSIBLE TO GET A REPORT THAT'S SINCE THIS BEGAN. YEAH, WE CAN DO THAT. OKAY. WELL I WOULD LIKE TO SEE THAT. DO YOU KNOW WHAT THE TOTAL WOULD BE FOR THAT KIND OF A REPORT? SO THE THE TOTAL ADMINISTRATIVE ACTIONS THAT WE'VE DONE IS 55. I DON'T HAVE 55 TOTAL ACTIONS OR $55 MILLION ACTIONS. I DON'T HAVE THE TOTAL NUMBER WITH ME, BUT I CAN GET THAT. OKAY. WELL, IN ADDITION TO THE TOTAL NUMBER OF ACTIONS, WHICH YOU'RE SAYING IS 55, I WOULD LIKE THE DOLLAR AMOUNT AND I WOULD JUST LIKE TO SEE ALL OF THEM. THIS IS I REALLY LIKE THE WAY YOU'VE GOT THIS SITUATED. CHAIRMAN WEST, I THINK YOU'VE DONE A GOOD JOB WITH THAT, EXPLAINING WHAT IT IS AND DEPARTMENT, I THINK. I THINK IT'S WELL LAID OUT. SO I WOULD JUST LIKE TO SEE IT, I GUESS A RUNNING WELL. AND ALSO IT SEEMS TO ME THOUGH, YOU WOULD WANT TO SAY A BEGINNING AND AN END. IT'S UNUSUAL TO SEE A REPORT THAT DOESN'T HAVE THAT TIME FRAME, SO I'M GLAD. I WAS JUST THINKING I MISSED IT SOMEWHERE. SO WHEN IT SAYS AS OF JULY 31ST, IT JUST DOESN'T SAY SINCE WHEN? OKAY. IT'S SINCE THE INCEPTION, WHICH WOULD BE WE, YOU GUYS APPROVED IT IN OCTOBER. THE COUNCIL APPROVED IT IN OCTOBER. AND THEN I THINK WE STARTED DECEMBER 1ST WITH ACTUAL IMPLEMENTATION AFTER WE HAD EVERYONE TRAINED ON THE NEW THRESHOLDS AND HOW TO ENTER THE ITEMS INTO THE SYSTEM. SO IF YOU COULD CONFIRM THE DATE AND JUST PROVIDE, I'LL DO THAT. THAT WOULD BE GREAT. REALLY APPRECIATE IT. THANK YOU. COUNCILWOMAN WILLIS. SO I KNOW I OFTEN SAY THE SAME THING, BUT IT'S THAT WHAT I LOVE SEEING IN THIS. AND IT'S NOT JUST IN DISTRICT 13, BUT WHEN I SEE BOND PROJECTS AND OTHER THINGS THAT ARE GETTING TO THE MARKETPLACE AND THAT THIS IS MOVING THROUGH MORE QUICKLY AND EXPEDIENTLY, AND IT'S SOMETHING THAT THE VOTERS PASSED AND THAT THEY WANT, AND THAT TYPICALLY IT JUST KIND OF GETS CAUGHT UP IN OUR PROCESS WHEN IT DOESN'T NECESSARILY HAVE TO BE. AND THEN WE COME BACK AROUND ON THE BACK END TO BE SURE THAT THE WORK IS DONE THE WAY IT'S SUPPOSED TO BE, ETC.. SO I JUST, I LOOK AT THIS AND I JUST SEE THIS GETTING TO OUR RESIDENTS FASTER. THANK YOU, THANK YOU. ANYONE ELSE? ALL RIGHT. GO AHEAD, CHAIR, I WAS JUST GOING TO ADD MY COMPLIMENTS TO THE REPORT. IT JUST IT WORKS THE WAY MY BRAIN WORKS. SO THANK YOU. BY PUTTING THE DEPARTMENT, YOU KNOW, ABBREVIATIONS ON THE FAR SIDE. KNOWING WHAT COUNCIL DISTRICT. IT JUST. ANYWAY, IT'S A VERY SUCCINCT, DIRECT BUT INFORMATIVE DOCUMENT. SO THANK YOU. THANK YOU. I'LL SECOND THAT. ALL RIGHT. LAST BUT NOT LEAST, WE'LL MOVE ON TO OUR AUDIT, WHICH IS DEPICTED AS ITEM C, OFFICE OF MONTHLY OFFICE OF THE CITY AUDITOR, MONTHLY AUDIT INSIGHTS FROM JUNE TO AUGUST. SO THE QUESTIONS I HAD ARE ON DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS. AND THEN I HAVE A COUPLE QUESTIONS ON THE PERMIT PROCESS AUDIT. SO WELCOME. WOULD YOU LIKE TO INTRODUCE YOURSELF? I'M RORY GALLAGHER, THE INTERIM CITY AUDITOR. I'M KAREN PERRY PRINCIPAL AUDITOR. THANK YOU FOR BEING HERE. I REALLY MY QUESTIONS ARE FOR TRANSPORTATION. PUBLIC WORKS IS FOR THE DEPARTMENTS. BUT THANK YOU FOR BEING UP THERE JUST IN CASE WE HAVE QUESTIONS FOR THE AUDITORS. WELCOME. SO WE GOT THE AUDIT REPORT DIRECTOR IN AND IT I'M GLAD THAT THE THAT THE DEPARTMENT SELF AUDIT REQUESTED THE AUDIT. I THINK REVEALED SOME ISSUES CERTAINLY IN THE PROCUREMENT AND CONTRACT MONITORING. [02:25:03] ONE OF THE ITEMS THAT CAME OUT OF THE BAKER TILLY STUDY THAT WAS OF PARTICULAR CONCERN TO ME WAS, LET'S SEE, I'M GETTING IN PAGE 13. UNDER CONTRACT MONITORING THERE'S NOT A SINGLE CENTRALIZED REPOSITORY OF APPROVED CONTRACTS. THERE'S EIGHT DIFFERENT AREAS AND WHERE THE CONTRACTS ARE LISTED WITH A LOT OF DIFFERENT TYPES OF MANAGEMENT AND OVERSIGHT IN THE CONTRACTS LEADING, YOU KNOW, FROM ROAD RESURFACING TO RECONSTRUCTION TO, TO ALL THESE DIFFERENT AREAS. HOW ARE WE FIXING THAT IN THE FUTURE? THANK YOU. CHAIR JUSTIN HARTLEY, DIRECTOR OF THE DEPARTMENT OF TRANSPORTATION PUBLIC WORKS. AS YOU CORRECTLY POINTED OUT, I DIDN'T WANT TO TAKE ON AN OPERATION THAT I DIDN'T KNOW WHAT I'M GETTING INTO. RIGHT. SO THIS IS WHY WE REQUESTED I SPECIFICALLY REQUESTED THIS AUDIT. AND I APPRECIATE THE COUNCIL ALSO APPROVING THE AUDIT PLAN BACK ON IN OCTOBER OF 2024. SO THERE ARE OBVIOUSLY THERE ARE SEVERAL AREAS AND I WILL GO JUST HIGH LEVEL KIND OF DEAL. SO WE'VE GOT THE PURCHASE OF GOODS AND SERVICES, YOU'VE GOT THE ENGINEERING AND YOU'VE GOT THE CONSTRUCTION ACTIVITIES. AND ALL THESE REQUIRE DIFFERENT TYPE OF MONITORING AND SO ON. SO ONE OF THE FIRST THINGS THAT AS A RESULT OF THE INTEGRATION AS WELL AS THE AUDIT IS WE IMMEDIATELY STARTED TO WE HIRED A PERSON WHO IS IN BASICALLY OVER THE PROCUREMENT PROCESSES, ESPECIALLY ON THE CONTRACTS. AND NUMBER TWO IS WE AT SOME POINT. SALESFORCE, THAT IS THE SOFTWARE THAT WE HAVE, ALSO HAS THE CAPABILITY OF BEING AS A DATABASE. SO NOW WE'RE PUTTING IN ALL OF OUR CONTRACTS IN SALESFORCE SO THAT WE HAVE AN ACCOUNT OF WHEN THESE CONTRACTS ARE HAPPENING AND WHEN THEY'RE EXPIRING AND SO ON. SO THAT'S ON THE SPECIFICALLY ON THE GOODS AND SERVICES AND ALSO ON THE ENGINEERING CONTRACTS, ON THE PAPERWORK. SO WE'RE BASICALLY HAVING A SYSTEMATIC APPROACH TO WHAT EACH CONTRACT IS GOING TO LOOK LIKE, AND SPECIFIC SCOPES AND SO ON. AND THEN CERTAINLY WHEN WE ARE WORKING WITH IT, WHEN IT GETS LIKE, YOU KNOW THE SERVERS, IF YOU WILL BETTER ORGANIZED, I THINK WE WILL HAVE ONE KEY SERVER WHERE EVERYTHING CAN BE SEEN AND THEN WE'LL HAVE A DICTIONARY, IF YOU WILL, OF HOW TO FOLLOW WHERE EVERYTHING IS AND, AND IT IS BEING CONTRACTED, BUT WE'RE NOT OBVIOUSLY WAITING UNTIL THAT HAPPENS. SO WE'RE STARTING ALREADY TO MAKE THAT MORE UNIFORM ACROSS THE BOARD. WHAT'S THE TIMELINE FOR YOU TO PUT ALL THESE CHANGES IN PLACE? SO AS I MENTIONED, WE'VE ALREADY HIRED THE, THE PROCUREMENT PERSON. SO WE'RE ALREADY PUTTING ALL OF OUR CONTRACTS IN SALESFORCE. SO WE'RE, WE'RE PUSHING IT. SO WE'RE WORKING ON IT. AND AS WE COMMITTED IN THE AUDIT IS THAT WE WOULD NEED TO BE A SUBSTANTIAL COMPLETION WITH SOME OF THE STUFF HERE IN JUNE OF 2027. COLLEAGUES QUESTION ABOUT THIS AUDIT. WE'LL DO AUDIT BY AUDIT. ANYBODY ON THE COMMITTEE? NOPE. CHAIRWOMAN WELL, THIS AUDIT ACTUALLY UNLIKE MOST, GOT SOME MEDIA ATTENTION. AND FRANKLY, IT WAS KIND OF CRITICAL, RIGHT? IT'S, THERE'S THERE'S CLEARLY SOME ISSUES HERE, BUT I'LL JUST SAY IN MY PROFESSIONAL EXPERIENCE, I'VE NEVER SEEN A DEPARTMENT MANAGER ASK FOR AN AUDIT UNLESS THEY WERE GOING INTO A DEPARTMENT THAT THEY WANTED TO DOCUMENT THE PROBLEMS THEY KNEW THEY WERE INHERITING. AND SO I THINK IT TAKES ENORMOUS PROFESSIONAL COURAGE TO ASK FOR THAT KIND OF AUDIT. I THINK THAT ON THE TRANSPORTATION COMMITTEE, WE HAD MANY TIMES TALKED ABOUT HOW WE WERE SPENDING SO MUCH MONEY, BUT ARE WE GETTING THE QUALITY OR THE RESULTS OF THE, THE PAVEMENT CONDITIONS DID NOT MATCH THE REALITY ON THE GROUND OR WORK WAS BEING DONE AND IT WASN'T ACTUALLY REMEDIATING THE PROBLEM IT WAS MEANT TO DO. WERE THE INSPECTIONS REALLY HAPPENING? AND THOSE ARE ALL QUESTIONS I KNOW I ASKED OF YOUR PREDECESSORS. AND SO TO COMBINE SUCH VERY SIGNIFICANT DEPARTMENTS AS TRANSPORTATION AND PUBLIC WORKS, WHICH IS A MASSIVE AMOUNT OF DOLLARS IN OUR CITY, BOTH ON THE GENERAL FUND AND AND DEBT SIDE. LIKE IT IS LITERALLY THE NUMBER ONE PRIORITY OF THE PEOPLE OF DALLAS, ACCORDING TO THE SURVEY, IS THE STREETS. SO WHAT YOU DO MATTERS. AND FOR US TO EXPEND THESE LARGE DOLLARS FOR IMPORTANT WORK AND NOT GET WHAT WE WERE HOPING TO GET IS [02:30:09] REALLY TRAGIC FOR US. SO I THINK YOU WENT IN KNOWING THERE WAS A PROBLEM. AND SO THANK YOU FOR DOCUMENTING IT SO THAT YOU COULD MAKE THESE CHANGES. I DON'T KNOW IF YOU NEED POLITICAL COVER. I'M JUST GOING TO SAY YOU HAVE IT FROM ME. LIKE ALL OF THIS HAS TO BE DONE. I KNOW YOU HAVE ALREADY MADE SOME OF THESE CHANGES, AND I CAN SEE IN TRANSPORTATION HOW YOU HAVE TIGHTENED UP SO MANY THINGS, LIKE THE REPORTING THAT WE'RE GETTING NOW IS EXTRAORDINARY, AND WE NEVER HAD THAT BEFORE. SO IT'S QUITE A READ. AND AGAIN, IT GOES BACK TO WE DIDN'T HAVE MANAGEMENT ON IT THE WAY WE SHOULD. AND SO THANK YOU FOR MAKING THOSE CHANGES. YOU ARE AN INCREDIBLY DILIGENT PERSON. I THINK WE'VE ALL SEEN THAT IN OUR DEPARTMENTS. BUT BUT I'M JUST GOING TO SAY LIKE PROFESSIONALLY, FOR YOU TO HAVE HAD THE COURAGE TO SAY, NO, COME OUT OF THIS BEFORE I REALLY GET GOING. IT TAKES A LOT OF COURAGE TO DO THAT. SO THANK YOU. APPRECIATE IT. THANK YOU, THANK YOU. ANYONE ELSE? ALL RIGHT. WE'LL MOVE ON TO THE SECOND AUDIT, WHICH IS THE AUDIT OF THE PERMIT PROCESS. AND I JUST WANTED TO GIVE A CELL DIRECTOR YOUNG HAS BEEN HERE PATIENTLY WAITING FOR US FOR A WHILE AND WANTED TO GIVE HIM AN OPPORTUNITY TO COMMENT ON THIS AUDIT. AND CAN OUR AUDIT TEAM INTRODUCE SINCE WE'RE SHUFFLING WHO'S WHO'S UP HERE FROM THE AUDIT TEAM? GOOD AFTERNOON, DAN JONES AUDIT MANAGER. KEN ELLIOTT, AUDITOR IN CHARGE. THANK YOU. VERNON. VERNON YOUNG, DEPUTY DIRECTOR, PLANNING AND DEVELOPMENT. SAM ESKANDER, DEPUTY DIRECTOR. AND ALSO THE BUILDING OFFICIAL. AND WE ALSO HAVE JASON POOLE, OUR ASSISTANT DIRECTOR, WHO'S BEEN INSTRUMENTAL WITH THE DALLAS NOW AND THE FRONT END CUSTOMER SERVICE INITIATIVES. GREAT. AND THE AUDIT REALLY JUST ADDRESSED PERMIT TIMELINESS YOU KNOW, WHICH IS SOMETHING THAT COUNCIL'S ALWAYS BEEN WATCHING SINCE, ESPECIALLY SINCE THE DAYS OF COVID. WE ALL KNOW THINGS HAVE GOTTEN. THANKS TO Y'ALL'S LEADERSHIP, A LOT, LOT BETTER OVER THERE. THERE'S STILL SOME CONCERNS, I GUESS, THAT CAME OUT OF THIS WITH STAFF AVAILABILITY AND DUPLICATE REVIEWS OR SECONDARY REVIEWS. Y'ALL WANT TO COMMENT ON THAT AND JUST, YOU KNOW, WHAT PROCESSES YOU'RE WORKING THROUGH? YES. THANK YOU SO MUCH FOR THAT. QUESTION. COUNCIL MEMBER WEST. SO ONE OF THE SCENARIOS THAT WE'VE, THAT'S REALLY HELPED US IS THE ATTRITION HAS SLOWED IMMENSELY. WE WERE LOSING A LOT OF STAFF AND, AND THEN ALSO THE TEAM'S FAMILIARITY WITH THE NEW SYSTEMS HAS, HAS HELPED OUT. AND SO WE'VE REALLY MADE IT A PART OF OUR NEW CULTURE MOVING FORWARD IS TO CONSISTENTLY LOOK AT OUR TIMELINES AND TO CONSISTENTLY EVALUATE OURSELVES. THE BUILDING OFFICIAL HAS MONTHLY MEETINGS GOING OVER THE NUMBERS WITH THE MANAGERS AND LOOKING FOR THE WEAK POINTS. AND SO JUST THE ATTENTION TO DETAIL, I CAN TELL YOU IN THE LAST YEAR OR TWO HAS REALLY WE'VE REALLY DOUBLED DOWN THOSE EFFORTS. AND SO, SAM, DID YOU WANT TO SPEAK TO ANY ANY OF THOSE POINTS? OKAY. ALL RIGHT. THANK YOU. COMMITTEE MEMBERS KNOW CHAIR CHAIRWOMAN. GO AHEAD. PERHAPS I CAN ASK THE AUDITORS THIS. WHAT SEEMS TO HAVE HAPPENED? WE HAD VERY LONG DELAYS IN PERMITTING VERY, VERY LONG. AND LOTS OF QUESTIONS WERE ASKED. WE STILL GET A REPORT EVERY TIME WE DO A ZONING CASE TO SEE HOW LONG IT TOOK FROM THE TIME THAT IT'S SUPPOSED TO BE, FROM THE TIME THEY APPLIED TO THE TIME THEY GOT THE PERMIT. AND MY UNDERSTANDING IS WHAT'S HAPPENED IN ORDER TO BE ABLE TO SHOW REALLY GOOD RESULTS IS YOU'RE NOW NOT ALLOWED ALLOWED TO APPLY UNTIL YOU HAVE THE PRE MEETING. AND EVERYTHING HAPPENS IN THE PRE MEETING WITH THE VERY PEOPLE WHO ARE NOW GOING TO APPROVE IT ONCE THERE'S ACTUALLY AN APPLICATION. SO YOU SPEND A LOT OF TIME IN PRE MEETING, WHICH IS ACTUALLY JUST YOUR PERMITTING PROCESS, EXCEPT WE HAVEN'T LET YOU DO THE APPLICATION. AND SO ONCE IT'S ALL WORKED OUT IN PRE THEN WE LET YOU DO THE APPLICATION. AND THEN WE CAN JUST SIGN OFF ON EVERYTHING BECAUSE IT'S ALREADY DONE. AND THEN THE NUMBERS LOOK REALLY GOOD. AND SO THIS IS HOW I'M BEING TOLD ABOUT IT FROM MOSTLY DEVELOPERS. IS THAT WHAT YOU FOUND IS HAPPENING. DID YOU ASK ABOUT THE PRE MEETINGS AND IS IT REALLY JUST GAMING THE SYSTEM. [02:35:04] OR IS THAT A PROCESS THAT YOU FOUND HAPPENS EVERYWHERE? I MEAN SHOULD WE BE CONCERNED ABOUT HOW LONG IT'S TAKING NOT FROM THE TIME OF APPLICATION, BUT FROM THE TIME OF INITIATION OF A PROJECT. THANK YOU. GOOD QUESTION DAN. ENGAGEMENT MANAGER ON THIS ENGAGEMENT. SO THAT IS SOMETHING WE LOOKED AT. AND THAT THAT'S ONE OF THE REASONS THAT WE DID THE BENCHMARKING WITH THE OTHER CITIES TO SEE HOW IS IT DONE IN OTHER PLACES. AND WHERE WE FOCUSED ON WERE THE THINGS THAT EVEN WITH THAT PROCESS WERE NOT MEETING THE GOALS. SO IF THEY WERE NOT MEETING THE GOALS, WHY IS THAT AN ISSUE? AND THE IN CHARGE MIGHT BE ABLE TO ADD ADDITIONAL INFORMATION ABOUT HOW WE LOOKED AT THE PRE SCREEN PROCESS. AND THE DEPARTMENT CAN PROVIDE ADDITIONAL CONTEXT, BUT WE, WHAT YOU ARE DESCRIBING IS, IS SOMETHING THAT I'VE SEEN IN PERMITTING PROCESSES IN OTHER CITIES AND ORGANIZATIONS THAT IN ORDER TO GET AN APPLICATION THAT CAN MOVE FORWARD, THAT THERE'S BEEN AN INDUSTRY WIDE FOCUS ON REALLY HAVING A PRE SCREEN PROCESS AND BETTER COMMUNICATION TO THE DEVELOPERS AND TO THE PERMIT APPLIERS TO KNOW WHAT WHAT'S NEEDED ON THE FRONT END. AND WE HAVE A RECOMMENDATION ABOUT THAT AS WELL. BUT THAT IS SOMETHING THAT WE SAW IN THIS AND THAT WE WANTED TO TO EMPHASIZE. YES, DEFINITELY. WE WE LOOKED AT THE INTAKE PROCESS AND WALKED THROUGH THE WHOLE PROCESS AND, AND GOT AN UNDERSTANDING OF THEIR OWN MILESTONES FOR THAT PROCESS. THEY HAD PRE SCREENING MILESTONES. THAT'S INTAKE AND JUST OTHER MILESTONES THAT THE VARIOUS STAGES. SO WE LOOKED AT THAT AND GOT AN UNDERSTANDING OF THE PROCESS AND INTAKE WAS ONE OF THOSE THINGS THAT WE TOUCHED ON THAT IT COULD IMPROVE. DO YOU THINK THAT TO PROVIDE THE KIND OF OVERSIGHT THAT A COUNCIL MEMBER WOULD HAVE, WE SHOULD BE UNDERSTANDING WHAT THE NUMBER OF DAYS ARE FROM INTAKE AND PRE SCREEN OR FROM APPLICATION? I MEAN, IT WAS IMPORTANT FOR US AS PART OF THIS AUDIT TO GET AN UNDERSTANDING OF BOTH TO UNDERSTAND WHAT THE DEPARTMENT'S GOAL WAS, FROM THE FIRST INTEREST TO THE DATE THAT THE APPLICATION WAS SUBMITTED. SO WE GOT SOME OF THAT INFORMATION AS WE WERE DOING THE AUDIT. AND, BUT WE DID FOCUS FOR PERMIT TIMELINESS ON ONCE THE APPLICATION WAS RECEIVED VERSUS THE EARLY PROCESS. BUT WE DID UNDERSTAND IT AND WE UNDERSTOOD THAT THEY HAVE GOALS ON HOW QUICKLY THAT NEEDS TO HAPPEN. AND WE LOOKED AT THAT AS WELL. SO IT IS A TWO PART PROCESS AND IT'S EVEN MORE PARTS THAN THAT BECAUSE IF IT IT NEEDS A SECONDARY REVIEW, THEN THE PROCESS STARTS AGAIN. THE GENTLEMAN SITTING THERE, THEY ALL WORK FOR THE CITY AND YOU DO NOT. AND I'M ASKING YOU AS A COUNCIL MEMBER, AM I UNDERSTANDING WHAT'S HAPPENING IN THE PERMIT PROCESS? IF I UNDERSTAND IT FROM THE DATE OF THE APPLICATION FORWARD, OR AM I MISSING PART OF THE PICTURE OF HOW LONG IT TAKES TO GET A PERMIT IF I DON'T UNDERSTAND THE PREPROCESS? WELL, THE PREPROCESS IS. I MEAN, THEY'RE MEASURING THAT. THEY'RE NOT REPORTING IT TO US. THEY'RE REPORTING IT. COUNCIL MEMBER ENDED UP RUNNING YOUNG DEPUTY DIRECTOR HERE, PLANNING AND DEVELOPMENT. SO WE'RE WORKING ON A REPORT FOR THE PRE SCREENING PROCESS. AND PART OF THAT DISCUSSION WAS THE INCOMPLETE SUBMITTALS AND WHAT THOSE TURNAROUNDS LOOK LIKE. AND A LOT OF THOSE TIME FRAMES WERE DEPENDENT UPON THE APPLICANT. IT SOUNDED LIKE WHEN YOU WERE INITIATING THIS TOPIC, IT WAS REGARDING THE ZONING CHANGES AND THE SUP PROCESSES, THE PRE SCREENING. WE, WE NO LONGER TAKE THOSE IN IF THERE ARE MAJOR SCENARIOS THAT NEED TO PLAY OUT. AND THAT'S THE PLANNING PART OF, OF A PARCEL. THAT'S IF IT'S IN A FLOODPLAIN AND WE DETERMINED THAT AND THAT HASN'T BEEN REMEDIED OR FULL ENGINEERING. AND SO WE DETERMINED THAT THOSE THREE FACTORS WERE INSTRUMENTAL IN PROLONGED TIMELINES THAT LOOKED LIKE IT WAS A PERMITTING REVIEW. BUT IF THE LAND, SO TO SPEAK, WASN'T READY TO BE DEVELOPED, IT KILLED OUR PERMITTING TIMELINE. AND A LOT OF THAT SIX MONTHS, NINE MONTHS A YEAR WERE ON THE APPLICANT. AND THOSE WERE WHEN WE TALKED ABOUT STALE PERMITS AND DELAYS, THOSE WERE SOME OF THE FACTORS. AND SO WE'VE ALLEVIATED THAT NOT TO PUSH THE TIMELINES, BUT TO CHEW IT UP WITH WHAT OTHER CITIES SAW AS A PERMIT REVIEW TIMELINE. THEY HAD ALREADY THEY MADE SURE BEFORE THOSE CUSTOMERS, THEIR CUSTOMERS EVER SUBMITTED THAT THOSE FACTORS WERE IN PLACE. [02:40:04] AND WE HAD NEVER DONE THAT BEFORE. SO I TOTALLY SUPPORT YOU IN NOT ACCEPTING AN APPLICATION FOR SOMETHING THAT NEEDS TO BE FILLED BECAUSE IT'S IN A FLOODPLAIN OR SOMETHING LIKE THAT. I TOTALLY AGREE, I DON'T THINK THAT'S FAIR FOR ANYBODY, BUT IF YOU HAVE SOMEONE WHO'S BUILDING FIVE HOUSES AND THEY WANT TO, YOU KNOW, SUBMIT. I DON'T THINK THEY SHOULD BE GOING ALL THE WAY UP TO THE POINT OF FILLING OUT THE APPLICATION TO GET APPROVALS, YOU KNOW, ON THE SIDE. AND THEN IT'S LIKE, OH YEAH, HERE YOU CAN NOW FILL OUT THE APPLICATION. AND OF COURSE, YOU CAN PROBABLY APPROVE THEM IN 24 HOURS BECAUSE YOU'VE ALREADY BEEN THROUGH EVERYTHING. AND I THINK IT'S GAMING THE SYSTEM. AND I FEEL LIKE BECAUSE WE STARTED AND I STARTED ASKING THE QUESTION OF, WELL, WHEN DID THEY APPLY? WELL, WE JUST ADDED ON A FRONT END PROCESS THAT WASN'T DOCUMENTED OR SHARED WITH US. AND SO I THINK NOW I NEED TO BE ASKING ANOTHER QUESTION. WHEN'S THE FIRST TIME YOU MET WITH A CITY EITHER IN PERSON OR VIRTUALLY, AND MAYBE THAT WOULD GIVE A TRUER PICTURE OF WHAT'S HAPPENING, BECAUSE AGAIN, I THINK IT'S BECOME A GAME AS OPPOSED TO REALLY SHOWING US THE METRICS OF WHAT A DEVELOPER COULD EXPECT FOR A PROJECT, AND I WAS HOPING YOU WOULD SAY THAT. AND THEY'RE NOT GOING TO SAY IT. THEY WILL GET IN TROUBLE THROUGH THE CITY MANAGER. BUT YOU'RE INDEPENDENT AND I'M TRYING TO UNDERSTAND APPLES TO APPLES. ARE THE OTHER CITIES DOING THAT OR ARE THEY ALL MEETING WITH THEM AND GETTING IT ALL TIDIED UP BEFORE THEY'LL LET THEM APPLY? OR IS THIS A LITTLE BIT UNIQUE TO DALLAS? AND NO, YOU SHOULD BE TALKING TO THEM AT THE START. AND THAT'S MY QUESTION FOR YOU. WELL, IT'S DEFINITELY EXCELLENT DATA TO HAVE ON WHEN ARE WHEN DOES THIS PROCESS START. AND SO THAT IS DEFINITELY GOOD INFORMATION TO HAVE. I'LL LOOK BACK AT OUR SURVEY INFORMATION FROM THE OTHER CITIES TO SEE IF WE HAVE THAT APPLES TO APPLES. WHEN DO YOU START VERSUS WHEN DOES THE CITY OF DALLAS START? AND IF WE DON'T HAVE THAT, WE'LL GET THAT INFORMATION. THANK YOU. RORY, I WOULD LOVE TO HEAR THAT FOLLOW UP. THANK YOU. COLLEAGUES, DID YOU HAVE A COMMENT? COUNCILWOMAN. YEAH, I MEAN, I JUST WANTED TO THANK VERNON FOR THE COMMENTS THAT YOU MADE. AND I THINK THAT WE TOOK LEARNING TO IMPROVE OUR SYSTEM. AND I'M SITTING HERE IN THE PRESENCE OF OUR CHAIR OF OUR GOVERNMENT EFFICIENCY COMMITTEE AND, YOU KNOW, USING STAFF TIME TO MOVE THINGS THROUGH WHEN THEY ARE READY IS WHAT WE NEED TO DO. I MEAN, BECAUSE THAT WAS WHAT I UNDERSTOOD OR THAT A LOT OF THE COMPLAINTS THAT CAME IN OR SOME OF THE DELAYS WERE BECAUSE PEOPLE DIDN'T NECESSARILY HAVE AN UNDERSTANDING OF THE SYSTEM, OR THEY NEEDED TO DO A LITTLE MORE DUE DILIGENCE ON THEIR END. SO I DON'T KNOW THAT. I MEAN, WE HAVE MEETINGS ABOUT A HOST OF SUBJECTS ACROSS THE 42 DEPARTMENTS HERE ALL THE TIME. AND SO I, YOU KNOW, DOING YOUR DUE DILIGENCE ON SOMETHING AND THEN COMING FORTH WHEN IT'S MORE EFFICIENT FOR THE APPLICANT AND FOR THE STAFF TO KEEP THINGS MOVING IS PART OF THE LEARNING WE RECEIVED, AND I'VE GOTTEN SOME PRETTY POSITIVE FEEDBACK. AND I THINK I'VE EVEN SHARED THAT, YOU KNOW, I USED TO WHEN I STARTED, I GOT COMMENTS ALL THE TIME ABOUT PERMITTING AND THAT SORT OF THING. AND IT WAS A LOT OF TIMES IT WAS STUCK ON THE CITY SIDE. AND NOW MORE OFTEN THAN NOT, IT IS ACTUALLY ON THE APPLICANT SIDE OR GC WHO HASN'T NECESSARILY BEEN UPFRONT ABOUT WHEN THEY ACTUALLY TURNED IN AN APPLICATION AND THAT SORT OF THING. AND SO I JUST FEEL LIKE THIS IS THE PROCESS AT WORK. I WOULD BE INTERESTED TO HEAR IF THERE ARE SOME THINGS THAT OTHER CITIES DO AS A MATTER OF BEST PRACTICE. BUT, YOU KNOW, I THINK THIS IS JUST DOING THE HOMEWORK AND HELPING OUR APPLICANTS COME FORTH WITH THE BEST PRODUCT, THE MOST COMPLETE PRODUCT SO THAT WE GET IT. WE HIT THE GROUND RUNNING. BUT THANK YOU BECAUSE I KNOW YOU'VE WORKED HARD ON THIS AND I'M USUALLY IN CONSTANT COMMUNICATION WITH YOU GUYS. THANKS. I AGREE WITH EVERYTHING THAT WAS JUST SAID. THANK YOU. AND IT IS 3:48 P.M.. THIS MEETING IS ADJOURNED. * This transcript was compiled from uncorrected Closed Captioning.