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MORNING.[Ad Hoc Committee on Administrative Affairs on August 31, 2026.]
IT IS AUGUST 31ST.THE TIME IS NINE 13, AND I'M CALLING THE AD HOC COMMITTEE OF ADMINISTRATIVE AFFAIRS TO ORDER.
FIRST ORDER OF BUSINESS IS APPROVAL OF THE MINUTES.
DO WE HAVE A MOTION? MOTION? THERE'S, UH, A MOTION FOR APPROVAL.
ANY CORRECTIONS EDITS? SEEING NONE.
OUR FIRST ITEM THIS MORNING IS ITEM A INTERVIEW AND DISCUSS CANDIDATES FOR THE INSPECTOR GENERAL POSITION.
IT IS 9:13 AM ON AUGUST 31ST, 2026.
THE AD HOC COMMITTEE ON ADMINISTRATIVE AFFAIRS MEETING WILL NOW GO INTO CLOSED SESSION UNDER SECTION 5 51 0.074 OF THE TEXAS OPEN MEETINGS ACT ON THE FOLLOWING MATTERS DESCRIBED ON TODAY'S AGENDA ITEM A.
THE AD HOC COMMITTEE OF ADMINISTRATIVE AFFAIRS MEETING HAS COMPLETED ITS CLOSED SECTION SESSION UNDER SECTION 5 5 1 0.074 OF THE TEXAS OPEN MEETINGS ACT.
AND AT 5:34 AM ON AUGUST 31ST, 2026, WE HAVE RETURNED TO OPEN SESSION.
UH, WE WILL BE, UH, SKIPPING ITEM B TODAY AND HAVING THAT ON A FUTURE ITEM.
I WILL NOW GO TO ITEM C, UH, WITH HR AND 10:34 AM WE HAVE RETURNED TO SESSION.
NINA IS DIRECTOR OF HUMAN RESOURCES, AND I AM HERE WITH ERICA GUERRERO, OUR, UM, TALENT ACQUISITION MANAGER, UH, TO PROVIDE AN UPDATE.
GOOD MORNING, ERICA ERTA, AN ACQUISITION MANAGER, UM, FOR THE AUDITOR, UM, CITY ATTORNEY RECRUITMENT.
WE HAVE PROVIDED A MEMO WITH INFORMATION, ADDITIONAL INFORMATION OF YES.
CAN YOU HEAR ME BETTER? OKAY, THANK YOU.
ERICA GUERRERO, ACQUISITION MANAGER, UM, FOR THE CITY ATTORNEY SEARCH.
WE HAVE PROVIDED A MEMO WITH THOSE SEARCH FIRMS THAT EXPRESS INTEREST IN PARTICIPATE ON THE PROCESS FOR FINDING OUR NEW CITY ATTORNEY.
AS, UM, DISCUSSED IN THE LAST AD HOC COMMITTEE MEETING, THESE WERE THE ONES THAT WERE SELECTED BASED UNDER THEIR SPECIALTY IN GOVERNMENT, AND, UM, WE HAVE REACHED OUT TO THEM SO YOU CAN HAVE ADDITIONAL INFORMATION ON THEIR PAST EXPERIENCE IN SIMILAR POSITIONS AND OTHER CITIES.
SO WITH THAT IN MIND, WE HAVE PROVIDED YOU ONE PAGER PER EACH ONE TO HIGHLIGHT, UH, THEIR EXPERIENCE, JUST SO YOU CAN HAVE MORE INFORMATION AND DECIDE HOW DO YOU WANNA PROCEED IF YOU WANNA, UM, MEET WITH THEM OR DO A FORMAL, UM, VENDOR SELECTION.
UH, I'LL GO AHEAD AND OPEN US UP.
UH, YOU KNOW, WE'VE JUST GONE OVER OUR, UM, IG UH, SEARCH FIRM.
NOW WE'RE DOING OUR CITY ATTORNEY AS, AS I'M REVIEWING THE, UH, THE FIRMS THAT HAVE MOVED FORWARD TO THIS POINT.
UH, I'M NOT SEEING A LOT OF BIG CITY OR DALLAS EXPERIENCE.
UH, AND SO I WANT TO, UH, EXPLORE OPTIONS OF DOING SOMETHING, UH, INTERNALLY THROUGH OUR HR.
UM, I BELIEVE THAT THE LAST TIME WE DID THAT FIRM OR THAT SEARCH, IT WAS HELD INTERNALLY.
UM, ALSO THE FACT THAT IT WOULD BE A COST SAVINGS OPPORTUNITY FOR, FOR THE CITY OF DALLAS.
AND SO WITH THAT, I'LL GO AHEAD AND OPEN IT UP TO COMMITTEE MEMBERS.
UH, AND I'LL START WITH CHAIR STEWART.
SO SINCE, SINCE I WASN'T HERE, UH, LAST TIME WHEN WE DID THAT, UM, SEARCH INTERNALLY, CAN YOU WALK ME THROUGH WHAT THAT LOOKS LIKE AND, UM, APPROXIMATELY HOW LONG
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THAT SEARCH TOOK? YES.UH, WE FOLLOW THE SAME METHODOLOGY THAT EXTERNAL FIRMS FOLLOW.
SO WE WILL PROVIDE YOU WITH A TIMELINE.
THE TIMELINE TYPICALLY IS BETWEEN SIX AND 12 WEEKS, DEPENDING ON, YOU KNOW, THE NUMBER OF APPLICANTS THAT COME.
IT STARTS WITH A, LOOKING AT THE JOB DESCRIPTION, THE BROCHURE.
SO THE EXACT SAME PROCESS THAT YOU WILL EXPERIENCE WITH A FIRM, WE WILL FOLLOW INTERNALLY.
UM, AFTER WE POST THE POSITION, WE POST THE POSITION TYPICALLY ON THE SAME TYPE OF, UM, VENUES THAT AN EXTERNAL SEARCH FIRM WOULD.
UH, WE COLLECT RESUMES AND THEN PROVIDE THEM TO YOU FOR REVIEW, AND THEN WE'LL PROCEED TO, UM, THE INTERVIEW PROCESS, THE VETTING PROCESS AND SELECTION OFFER.
SO WE FOLLOW EXACTLY THE SAME PROCEDURE.
AND AGAIN, IT, IT, IT COULD TAKE, IT COULD BE AS QUICKLY AS SIX WEEKS.
UM, BUT WE DON'T NEED ANY TIME FOR THE PROCUREMENT PROCESS.
SO THAT'S BASICALLY THE TIME THAT YOU WILL BE SAVING.
UM, AND SO WALK ME THROUGH, SO IS WHICH DOES THIS COMMITTEE DO AN INITIAL REVIEW OF CANDIDATES, OR IS THIS A, A COUNCIL WIDE, UM, PROCESS? HOW, WHO IS, WHEN, WHEN YOU'RE READY FOR COUNCIL MEMBERS TO LOOK AT IT, IS IT A COMMITTEE AT A COMMITTEE LEVEL, OR IS IT THE COUNCIL LEVEL? THAT IS SOMETHING THAT BOTH COUNCIL AND THE COMMITTEE WILL HAVE TO DECIDE THIS, THAT'S MORE PROCEDURAL.
UH, IF THE COUNCIL WILL PROVIDE A FORMALIZED, UH, I THINK, UH, DELEGATION OF ITS POWER TO THE COMMITTEE, WE, WE WILL WORK WITH THE COMMITTEE.
IF THE COUNCIL WILL PREFER THAT THE PROCESS IS DONE WITH THE FULL COUNSEL, WE CAN DO THAT AS WELL.
AND THEN WITH RESPECT TO THE QUALIFICATIONS THAT WE WOULD BE LOOKING FOR, AGAIN, YOU, THAT COULD BE JUST AT A COMMITTEE LEVEL OR A COUNCIL LEVEL.
I THINK THAT'S ONE MY QUESTIONS FOR NOW.
AND JUST TO THAT, YOU KNOW, UM, IF IT WERE TO REMAIN AT THE COMMITTEE LEVEL, UH, JUST AS WE HAVE TODAY, NON COMMITTEE MEMBERS ARE ALWAYS, UH, WELCOME TO, TO PARTICIPATE, UH, CHAIR MIDDLESTON.
I'M NOT IN FAVOR OF HAVING AN INTERNAL, UH, RECRUITING PROCESS.
FIRST I WANNA POINT OUT, I BELIEVE RECRUITING HAS LEFT HR AND GONE TO CIVIL SERVICE.
IS THAT CORRECT? UH, THAT IS NOT CORRECT FOR EXECUTIVE LEVEL POSITIONS.
I DON'T REMEMBER HAVING AN EXCEPTION TO THAT.
UM, NUMBER TWO, UM, WHEN IT HAPPENED PREVIOUSLY, THERE WAS A ALREADY KNOWN STANDOUT CANDIDATE THAT MANY COUNCIL MEMBERS HAD RECRUITED TO APPLY, AND THAT'S, I THINK, A DIFFERENT SITUATION THAN WE'RE IN TODAY.
AND THIRD, THERE'S A HUGE CONFLICT OF INTEREST TO HAVE STAFF MEMBERS DOING THE RECRUITING OF A POSITION THAT REPORTS TO US THAT IS NOT JUST LEGAL.
IT IS, THERE'S A POLITICAL ELEMENT TO THIS, AND I VERY MUCH WOULD LIKE TO HAVE AN OUTSIDE RECRUITING FIRM.
OF THE ONES THAT WERE, UM, IN THE MEMO, I WOULD BE INTERESTED IN INTERVIEWING SGR COOPERATIVE PERSONNEL SERVICES AND A FON PUBLIC.
CHAIRMAN OLSON, UH, DEPUTY MAYOR PROTE.
UM, SO WE DID THE INTERIM, IT WAS INTERNAL, WASN'T IT? THAT IS CORRECT.
AND, AND THEN THE LAST TIME WE HIRED FOR THIS POSITION, DID WE USE A FIRM OR WAS IT INTERNAL? INTERNAL.
AS INTERNAL AS, WELL, I REALLY DID NOT LIKE THE PROCESS FOR THE, THE INTERIM.
IT WAS, THERE WAS A LOT OF ISSUES.
SO I AGREE WITH, UH, CHAIR MENDELSSOHN.
I THINK THAT WE NEED TO GO WITH THE EITHER SGR OR, UM, AON, AON PUBLIC OR THE TWO THAT I SEE, MAYBE HAVE SOME, UM, EXPERIENCE WITH THAT.
BUT, UH, INTERNAL, IT JUST WAS VERY DISORGANIZED AND I, UM, I WOULD LIKE TO SEE A MORE PROFESSIONAL, UM, PROCESS.
SO A QUESTION, WHAT HAPPENED WITH THE EXECUTIVE SEARCH FIRMS IN GROUP ONE? WHY WERE THEY NOT CONSIDERED? THE, UH, WHOLE COMMITTEE DECIDED THAT THEY WERE MORE INTERESTED IN THE ONES PRESENTED IN GROUP TWO BASED ON THEIR EXPERIENCE AND BASED ON THEIR MUNICIPALITY, UH, EXPERIENCE.
MOST OF ALL, WELL, GROUP ONE IS
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DESCRIBED AS TOP TIER LEGAL, EXECUTIVE SEARCH AND GOVERNMENT CAPABLE.WHAT DID THAT MEAN? THEY HAVE MORE EXPERIENCE IN DIFFERENT SECTORS OR DIFFERENT INDUSTRIES.
AND, UM, THE SECOND ONES WERE MORE EXPERIENCE IN POSITIONS RELATED TO GOVERNMENT.
SO THE COUNCIL, SORRY, THE COMMITTEE MEMBER MEMBERS HERE DECIDED THAT THEY WERE GONNA PROCEED OR MORE INTERESTED IN THE SECOND TIER.
BUT IF THAT'S YOUR PREFERENCE, WE CAN ALSO REACH OUT TO, TO THE ONES IN TIER ONE THAT WE DIDN'T, UM, CONTINUE PROCURING.
WELL, I TOO, UH, MR. CHAIR NOTICED THE, UH, DEARTH OF EXPERIENCE OF THESE SIX CANDIDATE FIRMS IN LARGE CITY SEARCHES, UH, FOR CITY ATTORNEYS.
UH, I THINK THE LARGEST WAS AIAN WITH PLANO.
UM, BUT, UM, SO WE MIGHT WANT TO CONSIDER A FEW, OR THE COMMITTEE MIGHT WANT TO CONSIDER A FEW FROM GROUP ONE IF THERE ARE SOME THAT STAFF CAN RECOMMEND, UH, WHO DO HAVE EXPERIENCE WITH RECRUITING CITY ATTORNEYS FOR LARGE CITIES.
BECAUSE I'LL TELL YOU, THERE IS A HUGE DIFFERENCE IN STRATIFICATION OF THE LEGAL PROFESSION BETWEEN SMALL FIRM EXPERIENCE AND LARGE FIRM EXPERIENCE IN TERMS OF ACADEMIC CREDENTIALS, UM, EXPERIENCE AND CAPABILITIES.
AND IF WE'RE GOING TO ARTIFICIALLY LIMIT OURSELVES TO SEARCH FIRMS THAT HAVE DONE A LOWER TIER, EVEN IF IT'S IN GOVERNMENT, UH, WE'RE GOING TO GET PEOPLE WITH, UH, POORER ACADEMIC CREDENTIALS AND LAW SCHOOL, UM, EXPERIENCE.
AND, UM, JUST, UM, A DIFFERENT POOL OF CANDIDATES THAN WE WILL GET IF WE CONSIDER SEARCH FIRMS THAT HAVE CONTACTS WITH LARGE FIRMS. UM, IT, IT'S A TOTALLY DIFFERENT WORLD, UH, LET ME TELL YOU.
BUT OF THOSE IN GROUP TWO, I THINK, UH, AIAN PUBLIC WAS THE ONE WITH THE MOST RELEVANT EXPERIENCE.
THEY'VE, THEY'RE THE ONLY ONES I THINK THAT HAVE RECRUITED CITY ATTORNEYS IN TEXAS, ALTHOUGH IT'S, UM, SOMEWHAT OLD.
UM, AND THEN SGR WOULD BE THE OTHER CHOICE I WOULD SUGGEST FOR CONSIDERATION.
UM, CAN WE, UH, DO WE HAVE AN IDEA OF WHAT THIS WOULD COST FOR AN OUTSIDE FIRM VERSUS INTERNALLY? UM, I, I BELIEVE WE WOULD STILL HAVE TO POST, UH, DO THE POSTING INTERNALLY, AND THAT WOULD REQUIRE SOME COST.
IS THERE ANY OTHER ADDITIONAL COST IN THE ATTACHMENTS, UM, THAT WE PROVIDED? UH, WE INCLUDED THE FEE STRUCTURE FOR EACH ONE OF THE FIRMS THAT WE REACH OUT TO.
SO FOR INSTANCE, RENTING OUR LUCK IS, UM, AROUND $43,000.
IF WE GO WITH A TOP TIER, UM, VENDOR, THOSE FIRMS TYPICALLY CHARGE ONE THIRD OF THE, UM, SALARY OF THE INCUMBENT OR THE PERSON SELECTED.
SO IF THE SALARY IS 200,000, THAT WOULD BE ONE THIRD OF THAT.
UM, WHEN YOU ARE LOOKING AT, UM, AON, AON HAD A FLAT FEE OF 28,000.
SO EACH ONE OF THE COMPANIES LISTED HERE, WHAT IS THEIR FEE STRUCTURE, FLAT FEE, OR IS IT BASED ON A, YOU KNOW, ON A PERCENTAGE.
BUT IF WE GO WITH A TOP TIER, TYPICALLY THEY DO NOT NEGOTIATE A RATE BELOW THE ONE THIRD OF THE SALARY, AND TYPICALLY PLUS ANY TRAVEL OR, YOU KNOW, OTHER INCIDENTAL COST.
AND WHAT IS THE, UH, TIME LENGTH FOR PROCUREMENT? WELL, FOR PROCUREMENT IS WHAT WE HAVE BEEN TYPICALLY EXPERIENCING.
UM, I WOULD, YOU KNOW, I WOULD SAY THAT DEPENDING ON THE AMOUNT, IF IT'S UNDER 100,000, WILL BE A LOT MORE EXPEDIENT.
IT DEPENDS IF YOU WANT TO INTERVIEW THEM, IF WE NEED TO WAIT UNTIL YOUR NEXT MEETING.
SO THERE'S A NUMBER OF VARI VARIABLES, BUT IT COULD BE AS QUICKLY AS A FOUR TO SIX WEEKS OR MAYBE LONGER IF YOU KNOW THE PROCESS LINGERS.
UH, WE'LL DO A ROUND, UH, CHAIR MACK OR CHAIR MAXEY.
DEPUTY MAYOR, PRO TIMBER, UM, I DON'T, I DON'T THINK I UNDERSTAND HOW MUCH WILL IT COST WITH, WITH THE OUTSIDE FIRMS. I'M LOOKING AT EM, I MEAN, I'M SORRY I COULDN'T GO.
I WAS TRYING TO GET EVERYTHING GOING.
HOW MUCH, HOW MUCH WILL IT COST FOR THE OUTSIDE FIRMS? DO WE HAVE THAT, THAT PRICING? YES.
IN YOUR PACKAGE, THERE IS A LIST OF DIFFERENT, UH, COMPANIES, THE
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COMPANIES THAT WE REACH OUT TO, AND THE PRICING IS LISTED, UM, UNDER FEE AND ENGAGEMENT, IT SAYS FEE STRUCTURE.SO EACH ONE OF THEM IS LISTING THERE, WHAT THEY WILL CHARGE.
NOW, WE DID NOT CONTACT TOP TIER, UM, ORGANIZATIONS OR I WOULD SAY NATIONAL SEARCH FIRMS, UM, BASED ON THE DIRECTION OF COUNCIL OF, UH, THE COMMITTEE.
HOWEVER, THEY TYPICALLY CHARGE ONE THIRD OF THE COST OR THE SALARY, THE ANNUAL SALARY OF THE PERSON SELECTED.
DO WE, DO WE KNOW THE TIMEFRAME? THIS WILL TAKE, IF YOU GO EXTERNALLY, UH, WE NEED TO GO THROUGH THE PROCUREMENT PROCESS.
AND DEPENDING ON THE AMOUNT, IF WE GO WITH A TOP TIER, UH, VENDOR, MOST LIKELY WILL BE OVER 100,000.
SORRY, YOU WANNA, IF WE GO INTERNALLY, WHAT WOULD THE PROCESS BE? WOULD IT BE, WOULD IT BE, WOULD IT BE A SHORT AMOUNT OF TIME? WOULD IT BE, WHAT WOULD THE DIFFERENCE BE? UH, IT WILL BE THE TYPICAL SEARCH, BUT SIX WEEKS, BUT IT WILL, THE, THE SAVINGS IN 10 TERMS WOULD BE THAT YOU DON'T NEED TO DO THE PROCUREMENT PROCESS.
SO WE, WE WOULD, WE WOULD SAVE A LOT OF MONEY GOING INTERNAL VERSUS EXTERNAL, IS WHAT YOU'RE SAYING.
WE WILL SAVE SOME MONEY, UM, 28,000 IF YOU GO WITH AON MORE, IF YOU GO WITH AN EXTERNAL FIRM THAT IS, UM, A NATIONAL FIRM, AND IN TERMS OF TIME, YOU WILL SAVE THE TIME OF PROCUREMENT.
UM, AND AGAIN, I'M NOT ADVOCATING FOR ONE OR THE OTHER PROCESS.
I'M SIMPLY STATING WHAT IT WOULD BE.
UH, BASED OFF THAT INFORMATION, I, I'M KIND OF TORN, BUT BASED OFF THE INFORMATION WITH SAVING TIME AND, AND SAVING FINANCES, UH, MR. CHAIR, I MOVED TO RECOMMEND THAT THE CITY OF DALLAS, UH, HR CONDUCT A PERFORMANCE EVALUATION FOR THE CITY ATTORNEY'S POSITION.
YEAH, SO I, I THINK 20,000 IS NOT A HIGH PRICE TO PAY, BECAUSE LAST TIME WHEN WE HAD THIS PROCESS, THE INTERVIEWEES WERE NOT ON TIME.
THERE WAS MISCOMMUNICATION, THERE WAS PEOPLE WAITING IN THE HALLWAY WHO WERE NOT INTERVIEWED.
THERE WAS CONFIDENTIALITY ISSUES, PACKETS WERE NOT PROVIDED IN A TIMELY MANNER.
UM, AND I ALSO FELT THAT THERE WAS CONFLICTS.
AND ALSO THERE WAS NOT A GOOD POOL OF PEOPLE WITH CITY ATTORNEY EXPERIENCE.
UM, I THINK THERE WAS THE ONES THAT WERE, WERE NOT INTERVIEWED.
AND SO I, I, I DO NOT AGREE THAT WE COULD DO THIS INTERNALLY.
MAYBE IF WE WOULD'VE HAD A GOOD PROCESS, I WOULD FEEL DIFFERENTLY, BUT I THINK THAT THIS IS NOT THE WAY TO GO.
UM, CHAIR STEWART, SO MANY TIMES WHEN WE'RE TALKING TO SEARCH FIRMS, WHAT WE'RE LOOKING FOR IS A SEARCH FIRM WHO HAS CONTACTS RIGHT THROUGHOUT THE COUNTRY WHO CAN HELP US FIND THAT ONE, YOU KNOW, UM, JEWEL OF A CANDIDATE WHO'S VERY HAPPY, UH, SOMEWHERE ELSE AND, AND ENCOURAGES THEM TO REACH OUT TO US.
UM, BECAUSE WE ARE CITY OF DALLAS, AND BECAUSE THIS IS A HIGH PROFILE, HIGH VISIBILITY POSITION, MY HUNCH IS A LOT OF PEOPLE KNOW THAT THIS POSITION WILL BE OPEN AND WE'RE MAYBE NOT NECESSARILY NEEDING TO GET INTO, UM, THOSE AREAS TO, TO FIND THE RIGHT PERSON.
I WOULD THINK THAT, UM, WITH YOUR DOING YOUR, YOUR NORMAL, UM, ADVERTISEMENT OUT IN, IN THE WORLD OF, UM, UM, LOOKING, YOU KNOW, OF, OF PEOPLE WHO ARE A CITY ATTORNEYS ALREADY, OR WHO ASPIRE TO BE THEM, UM, THAT, THAT WE WON'T HAVE TROUBLE THERE, UM, IN TERMS OF REACHING PEOPLE AND PEOPLE BEING AWARE OF THE FACT THAT OUR POSITION, UM, IS OPEN.
SO I GUESS I'M WILLING TO GIVE THIS A TRY.
UM, I WASN'T HERE, I GUESS, WHEN THIS HAPPENED BEFORE.
UM, SO I WOULD ASK THAT WE GIVE A LOT OF CARE AND ATTENTION TO THE PROCESS.
AND, UM, WE, WE, WHEN I SAY THAT, I MEAN A LOT OF CARE AND ATTENTION TO THE PROCESS.
SOMETIMES WE JUST GET HURRIED, DISTRACTED, WHATEVER, AND WE DON'T PLAN FOR HOW ALL OF THIS IS GONNA MOVE FORWARD.
SO I WOULD ASK THAT WE BE, UM, VERY INTENTIONAL AND, UM, UH, JUST VERY THOUGHTFUL IN HOW WE PUT THIS PROCESS TOGETHER.
AND IF YOU WOULD THEN COMMUNICATE THAT WELL TO THIS COMMITTEE SO WE HAVE SOME IDEA OF HOW IT'S PROGRESSING.
UM, FIRST I'M GONNA TALK ABOUT THIS COST ISSUE AND CHAIR, I APPRECIATE THAT YOU BROUGHT IT UP.
GIVEN THE SIGNIFICANCE OF THIS POSITION, THE LIABILITY WE FACE FOR ALL THE DIFFERENT LAWSUITS AND THE SITUATIONS THAT WE FIND OURSELVES GETTING INTO, UM, WHEN YOU'RE TALKING ABOUT A POSITION THAT WILL CLEARLY PAY MORE THAN $200,000
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A YEAR TO SPEND, UM, I'M JUST GONNA SAY THE FIRMS THAT I'M RECOMMENDING THAT WE INTERVIEW 26,000 PLUS TRAVEL, 27,020 8,000 PER TRAVEL, THIS ISN'T EVEN A, THIS ISN'T EVEN A BLIP FOR US AND CERTAINLY WORTHY OF THE INVESTMENT.UM, THE COST TO DO IT INTERNALLY HASN'T BEEN SHARED.
WHAT IS THAT NUMBER? WELL, THE COST OF DOING IT INTERNALLY WILL BE, UH, THE COST OF STAFF.
AND WE WILL, UH, MOST LIKELY INCUR INCURRING SOME COSTS FOR OUT OF ADVERTISEMENT, WHICH WILL BE PAID EITHER WAY.
ARE YOU SAYING THAT YOU DON'T THINK THERE'S ANY COST OF YOUR STAFF WORKING ON SOMETHING? I JUST SAID THAT IT WILL BE THE COST OF STAFF.
SO WHAT IS THAT COST? WHAT IS THAT CALCULATION? WELL, IT WILL BE THE NUMBER OF HOURS UTILIZED.
WHAT I MEAN IS THAT WE WILL NOT BE AN ADDITIONAL COST.
WE WILL NOT REDUCE THE COST BECAUSE THIS DOESN'T HAPPEN.
SO IF YOU HAVE STAFF WORKING ON AN ADDITIONAL SEARCH, THAT IS ADDITIONAL WORK FOR STAFF, BUT IT IS NOT ADDITIONAL COST FOR THE CITY BECAUSE THOSE SALARIES WILL BE PAID REGARDLESS.
THEY'RE WORKING ON MANY OTHER, ARE YOU EXPECTING ANY OVERTIME WITH THIS? NO.
SO I FIND IT FASCINATING THAT YOU HAVE STAFFING AVAILABLE TO DO A MAJOR SEARCH FOR A CITY ATTORNEY, BUT THEY'RE NOT GONNA HAVE ANY OVERTIME.
OVERTIME IS FOR HOURLY EMPLOYEES, AND THE PEOPLE THAT WOULD BE DOING THIS DO NOT INCUR OVERTIME, REGARDLESS OF HOURS WORK.
SO YOU, YOU MENTIONED SOMETHING ABOUT PROCUREMENT.
WE WOULDN'T ACTUALLY NEED TO GO THROUGH A PROCUREMENT, WOULD WE? WHEN THE DOLLAR AMOUNTS ARE SO LOW, WE WILL NOT NEED TO GO THROUGH A FORMAL PROCUREMENT THROUGH THE PROCUREMENT DEPARTMENT, BUT WE WILL NEED TO DO AN INTERNAL PROCUREMENT PROCESS.
AN INTERNAL PROCUREMENT PROCESS.
WHAT I MEAN IS THAT MEANS PAYING THE BILL.
WE NEED TO SEND OUT A REQUEST FOR PROPOSALS.
WE NEED TO EVALUATE AT LEAST THREE BITS.
SO IT IS BELOW THE THRESHOLD THAT THE PROCUREMENT DEPARTMENT WILL INCUR, BUT WE NEED TO DO THE STANDARD PROCUREMENT PROCESS FOR SERVICES.
AND HOW LONG DOES THAT TAKE? THAT COULD TAKE, DEPENDING ON HOW INVOLVED THE, YOU KNOW, THE, THE COMMITTEE IS AND HOW MANY TIMES YOU WANT TO SEE THE CANDIDATES.
HOW MANY CANDIDATES DO YOU WANT TO SEE WHEN IT'S SCHEDULED? IT CAN TAKE TWO WEEKS, FOUR WEEKS.
SO I JUST HOPE OUR, UH, CHAIR OF GOVERNMENT EFFICIENCIES HEARING THAT.
UM, I WILL SAY THAT WHEN WE'VE DONE IT INTERNALLY THERE, THERE'S A SIGNAL THAT'S SENT IN THE COMMUNITY THAT WE ARE GOING TO FILL IT INTERNALLY AND IT WILL SQUASH PEOPLE FROM THE OUTSIDE FROM EVEN APPLYING WHEN THEY KNOW THAT THERE'S SOMEONE INTERNAL THAT'S GONNA PROBABLY GET THIS JOB AND THAT THERE IS AN ERROR APPARENT.
UM, WE WENT THROUGH HOW MANY CITY ATTORNEY PROCUREMENTS, I MEAN, SINCE I'VE BEEN ON COUNCIL MULTIPLE, UM, NOT JUST FOR, WE ENDED UP DOING MULTIPLE PROCUREMENTS WITHIN CERTAIN POSITIONS.
AND I'M JUST GONNA TELL YOU, WE HAD NOT A LOT OF CHOICES OF CANDIDATES.
AND IF YOU THINK IT'LL BE ANY DIFFERENT THAN ANY OTHER POSITION, I WOULD JUST TELL YOU THAT IS NOT LIKELY.
AND SO I AM VERY CONCERNED WITH DOING IT INTERNALLY.
I THINK, UH, COUNCIL MEMBER KNA EXPRESSED THE EXPERIENCE WE'VE ALREADY HAD, WHICH WAS NOT POSITIVE OR PROFESSIONAL AS SHE DESIGNATED.
AND WE NEED A PROFESSIONAL FIRM TO HELP GUIDE THIS VERY IMPORTANT POSITION AND MAKE SURE THAT WE DO EVERYTHING PROPERLY.
WE DON'T HAVE A GREAT HISTORY HERE, FOLKS.
I THINK WE NEED TO GO OUTSIDE TO HAVE THE PROPER PROCEDURE AND DUE DILIGENCE PERFORMED THAT WE CAN DEMONSTRATE TO THE COMMUNITY THAT WE HAVE EMPLOYED EXPERTISE OUTSIDE THE CITY THAT'S OBJECTIVE IN THIS PROCESS.
SO I WOULD SUGGEST THAT WE RETAIN OUTSIDE CONSULTANTS.
UM, YOU KNOW, THERE, THERE WAS A LOT OF, UH, QUESTIONS AROUND CONFLICT, UH, NINA AS, UH, PROFESSIONAL, HOW DO YOU WEIGH, UH, HAVING A FAIR PROCESS, UH, VERSUS, YOU KNOW, INTERNAL CANDIDATES, EXTERNAL CANDIDATES? WHAT DO YOU DO IN ORDER TO NOT HAVE, OR, YOU KNOW, MAYBE YOU DO, UM, TO HAVE, NOT HAVE A CONFLICT? WHAT, IS THERE INTERNAL MECHANISMS,
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UH, THAT PREVENT YOU OR SHOULD PREVENT YOU FROM EXPRESSING, UH, FAVORITISM TO INTERNAL CANDIDATES? YES.UM, THE PROCESS THAT WE FOLLOW IS, UH, AN INTAKE THAT IS PRETTY AGNOSTIC.
AND, AND EVEN, EVEN BEFORE THEN, THE REQUIREMENTS FOR THE POSITION ARE SET BY THE COMMITTEE OR BY COUNCIL.
UH, THEREFORE THERE IS NO STAFF INTERVENTION IN DOING THAT.
AFTER THAT, THE COLLECTION OF THE, THE, THE, THE, THE, THE PROCESS OF ADVERTISING, THE POSITION IS PRETTY WIDE.
ANYONE WOULD GET KNOWLEDGE OF THE POSITION BEING OPEN.
THE APPLICATION IS THROUGH WORKDAY, SO ANYONE CAN APPLY.
AND THEN WE PRESENT THE FULL SLATE OF CANDIDATES TO COUNCIL.
THE SELECTION OF THOSE CANDIDATES IS DONE BY COUNCIL, AND THEN THE INTERVIEW AND THE FINAL SELECTION.
SO IT WILL BE PRETTY DIFFICULT FOR US TO, I WOULD SAY, STIR THE PROCESS IN ANY WHICH WAY, BECAUSE OF THE LEVEL OF TRANSPARENCY IN TERMS OF SYSTEMS AND IN TERMS OF PROCESS.
UM, AND ARE WE AWARE OF ANY INTERNAL CANDIDATES THAT WANT TO APPLY FOR THE POSITION? I'M NOT PERSONALLY AWARE, BUT I IMAGINE THAT BASED ON THE INTEREST ON IN THE INTERIM POSITION, THERE MAY BE SOME INTERNAL CANDIDATES.
UM, AND SO, UH, CHAIR MAXEY, UH, IS, UM, HAS A MOTION, UH, BEFORE US.
UM, I JUST WANNA MAKE SURE THAT, SO THIS MOTION WOULD BE TO RECOMMEND TO THE FULL COUNSEL, UH, AND HE'LL REREAD THAT MOTION, BUT IT, IT'S NOT A UNILATERAL MOTION TO MOVE FORWARD.
IT'S A MOTION TO THE FULL COUNSEL.
IS THAT, I THINK THAT'S MORE A QUESTION FOR A LEGAL TEAM.
AND, AND JUST FOR OUR ATTORNEYS, UH, WHAT WE DO TODAY IS ONLY A RECOMMENDATION TO THE FULL COUNSEL, OR CAN WE MAKE A RECOMMENDATION, UM, TO MOVE FORWARD? YES.
UH, WILLOW SANCHEZ FOR THE CITY ATTORNEY'S OFFICE, YOU ARE MAKING A RECOMMENDATION TO THE FULL COUNSEL.
UH, UH, DEPUTY MAYOR PROTO, UH, CAN YOU REREAD YOUR MOTION? YES.
I MAKE THE, I MAKE THE MOTION TO RE, UH, RECOMMEND TO USE CITY, UH, HUMAN RESOURCE FOR CITY ATTORNEY SEARCH.
WE WILL NOW MOVE ON TO ITEM D.
UM, GUYS, SO, UH, LAORA WILL GO OVER A BRIEF UPDATE OF WHERE WE ARE TODAY, AND THEN WE WILL GO STRAIGHT INTO GOAL SETTING.
UM, THE GOAL, FINAL GOAL SETTING WILL BE A FULL COUNCIL, UH, DETERMINATION, UH, ON HOW WE MOVE FORWARD WITH THAT.
UH, BUT WE WANNA MAKE SURE THAT WE HAVE COMMITTEE MEMBERS HAVE AN OPPORTUNITY TO REVIEW THOSE GOALS SET FORWARD AND TO MAKE ANY CHANGES OR RECOMMENDATIONS FOR THE FULL COUNSEL.
SO WITH THAT LAPORE, I TAKE IT AWAY.
I THINK YOU MIGHT STILL BE MUTED.
CAN YOU HEAR ME NOW? STILL? I SWITCHED MY PHONES, YES.
ON OUR LAST SESSION ABOUT A COUPLE OF MONTHS AGO, UM, WHAT YOU SAW WAS AN OVERVIEW, WAS A DEBRIEFING OF ALL OF THE INFORMATION THAT YOU ALL GENEROUSLY SHARED.
UM, 11 OF THE 14 THROUGH INTERVIEWS AND SURVEYS.
AND IN THAT SESSION, WE ESSENTIALLY COMPILED, UM, WHAT WE HEARD FROM YOU AS WELL AS BEST PRACTICES COMPARING TO, UM, OTHER PEER CITIES AS WELL AS ICMA, UH, TO DEVELOP RECOMMENDED KPIS AND GOALS, UH, THAT WE BELIEVE WOULD TAKE DALLAS TO THAT NEXT LEVEL.
UM, SO IN THIS SESSION, WHAT I WOULD LIKE TO DO IS START, UM, OVER THE NEXT HOUR.
'CAUSE I DON'T BELIEVE THAT, UM, WE WILL GET THROUGH ALL OF IT TODAY, BUT THAT WOULD BE GREAT IF WE DO DO, UM, BUT ESSENTIALLY START, UM, ROLE BY EACH ROLE SELECTING, UH, SPECIFICALLY THOSE FIVE KPIS THAT YOU ALL
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WOULD AGREE ON.UM, WE'VE, WE'VE DEVELOPED A PROCESS THAT'S PRETTY STRAIGHTFORWARD, UM, TO IDENTIFY A MAJORITY RULE JUST TO SAVE YOU ALL TIME BECAUSE I KNOW HOW TIME IS VERY IMPORTANT TO YOU ALL IN, IN GETTING THIS PROCESS THROUGH.
AND SO WHAT WE WILL DO IS YOU WILL PREVIEW EIGHT OPTIONS FOR EACH OF THE KPIS.
THE RECOMMENDATIONS IS THAT WE WILL DELIVER FIVE PER ROLE, AND THEN ONCE WE ARE ALIGNED ON THOSE FIVE OF THE EIGHT, THEN WE WILL GET INTO SPECIFICALLY HOW THOSE RATINGS WILL LOOK AND WE PROVIDED OPTIONS FOR YOU THERE.
UM, SO IF YOU GO TO THE NEXT SLIDE AND START SHARING SOME OF THIS INFORMATION WITH YOU.
YEAH, SO YOU CAN SEE THE BREAKDOWN HERE.
AND AS I MENTIONED, THIS WILL BE A GREAT START AND THEN HOPEFULLY SOON WE CAN, UM, CONVENE AND CONTINUE TO FINISH THE REST.
ON THE LEFT, AS I SHARED, THERE'S FIVE KPIS THAT YOU'LL SELECT BY CHOICE FOR EACH ROLE, AND YOU WILL SEE EIGHT OPTIONS TO CHOOSE.
AMONG THOSE EIGHT OPTIONS, AGAIN, ARE BASED UPON FEEDBACK WE RECEIVE FROM YOU ALL AS WELL AS BEST PRACTICES RESEARCH THROUGH ICMA AND PEER CITIES.
SO WHAT YOU SEE HERE ARE FIVE LEVELS THAT WE SUGGEST WE RECOMMEND FOR EACH KPI FIVE LEVELS IS THE BEST PRACTICES RECOMMENDATION AS FAR AS THE, THE NUMBER OF LEVELS OF RATINGS THAT YOU WANT TO USE FOR EACH KPI BECAUSE IT MAKES IT VERY CLEAR AS FAR AS WHERE THE PERSON STANDS, HOW THEY CAN GROW, HOW THEY ARE PERFORMING.
THERE'S A LACK OF MIDDLE ROOM AND, BUT THERE'S ALSO ENOUGH VARIETY SO THAT THEY CAN UNDERSTAND WHERE THEY ARE IN COMPARISON TO PEERS, FOR EXAMPLE, OR BENCHMARKS.
THAT MEANS THEY CLEARLY HAVE MISSED SIGNIFICANTLY THOSE PERFORMANCE GOALS.
SO THAT MEANS THIS IS MINIMAL ACCEPTABLE TO EVEN SUSTAIN THE ROLE WHERE THEY ARE OBVIOUSLY TWO IS NOT SOMEWHERE WHERE YOU WANT TO STAY.
AND THEN THE THREE IS EXPECTED, ALSO KNOWN AS LIKE THE AVERAGE, YOU KNOW, SO THAT MEANS THEY'RE DOING WHAT IS EXPECTED OF THEM, BUT THEY'RE NOT GOING BEYOND THAT.
A FOUR MEANS THAT THEY ARE EXCELLING, THEY'RE GOING ABOVE AND BEYOND.
AND THEN A FIVE, WHICH IS OUTSTANDING, MEANS THEY ARE CLEARLY AN ANOMALY.
SO IF SOMEONE GETS A FIVE, THAT MEANS THAT THEY'RE REALLY HAVE OUTREACHED ANY EXPECTATIONS AND THEY'RE USUALLY THESE PEOPLE WHO ARE, ARE, ARE SCORING IN THAT FIVE.
THEY'VE NOT ONLY ELEVATED BEYOND EXPECTATIONS, BUT THEY'RE ALMOST CREATING A NEW ROLE, IF YOU WILL, OR NEW DOMAIN IN THAT AREA BECAUSE IT'S SO NOVEL.
UM, AND, AND SO, SO MUCH OF AN ANOMALY COULD GO ONTO THE NEXT SLIDE, PLEASE.
WE'RE GOING TO DO HERE AGAIN, JUST TO RECAP WHAT I SAID BEFORE, WE'RE GOING TO REVIEW THE EIGHT, UM, KPI OPTIONS.
YOU'LL CHOOSE FIVE, BUT BASED UPON VOTE, I WILL LEAD THAT VOTE.
AND THEN ONCE WE ARE ALIGNED ON WHAT THOSE FIVE ARE, THEN WE WILL SET THE BAR ON WHAT WE WANT THAT, WHAT THOSE FIVE LEVELS TO LOOK LIKE.
AND GO ON TO THE NEXT SLIDE PLEASE.
SO THESE ARE JUST SOME TIPS AS FAR AS WE GO THROUGH HERE.
YOU KNOW, PLEASE WRITE, YOU KNOW, AS YOU ARE VOTING BECAUSE THAT WILL HELP YOU ALSO TO KEEP IN MIND OF, OF WHERE WE ARE, BECAUSE THERE IS A LOT OF INFORMATION.
SO THAT WILL HELP YOU NOT ONLY IN THIS SESSION, BUT THE NEXT SESSION HOPEFULLY, UM, WE WILL BE TAKING NOTES AS WELL.
UM, BUT I DO JUST WANT TO GIVE YOU THAT HEADS UP.
THERE'S A LOT OF INFO, SO IF YOU CHOOSE WHAT YOU VOTE ON, THAT WILL JUST MAKE IT EASIER AS WE FLOW THROUGH TO THE BARS.
OKAY, SO NOW WE'RE GOING TO START WITH THE CITY MANAGER.
AND WHAT YOU SEE HERE ARE THESE EIGHT OPTIONS.
I'M NOT GOING TO READ THROUGH THESE BECAUSE THESE ARE ARE DIFFERENT OPTIONS THAT YOU WOULD HAVE SEEN IN THE INITIAL MORE COMPREHENSIVE REPORT.
UM, BUT WHAT I AM GOING TO DO IS GO THROUGH EACH ITEM AND I WOULD LIKE A VOTE, UM, WOULD LIKE MORENO OR SOMEONE THERE TO ASSIST ME BY VOTING, BECAUSE IT'S HARD FOR ME TO SEE EVERYONE BY A SHOW OF HANDS.
AND WHAT I WOULD LIKE FOR YOU TO DO IS ONLY RAISE YOUR HAND ON FIVE OF THESE.
AND SO ONCE I GET THE TALLY FOR EACH ONE, IF THERE ARE ANY TIES, THEN WE WILL BREAK THE TIES.
SO THAT IS THE DIRECTION THAT WE WILL GO IN.
SO, UM, I'LL START WITH A, AND THAT IS RESIDENT SATISFACTION AS ONE OF THE FIVE.
AGAIN, I'LL, I'LL GIVE YOU 30 SECONDS TO REVIEW ALL OF THESE.
AND THEN AGAIN, IF YOU RAISE YOUR HAND, PLEASE ONLY RAISE YOUR HAND FOR FIVE BECAUSE THAT WILL HELP US TO, UM, DELINEATE MORE QUICKLY.
AND, AND LAPORE, JUST FOR CLARITY, IF YOU DON'T MIND REPEATING THAT ONE MORE TIME, UM, WHEN YOU WANT US TO SHOW HANDS YES.
[00:35:01]
DOING IS GIMME LIKE 30 SECONDS JUST TO READ THROUGH AND THEN I'LL TELL YOU WHEN TO SHOW HANDS BY EACH LETTER.SO FOR EXAMPLE, UM, I WON'T, I'M NOT ASKING YOU TO SHOW HANDS, I WILL ACTUALLY READ AND CONTRADICT WHAT I SAID.
I JUST WANNA MAKE SURE THAT EVERYBODY CAN SEE THE BOARD CLEARLY.
BUT WE HAVE RESIDENT SATISFACTION, POLICE AND FIRE PENSION PROGRESS BOND PROJECTS DELIVER ON DELIVERED ON PLAN 3 1 1 REQUESTS FIXED ON TIME SPENDING VERSUS ADOPTED BUDGET CAPITAL PROJECTS ON TIME COUNCIL'S ANNUAL RATING AND EMPLOYEE ENGAGEMENT.
SO THESE ARE EIGHT OPTIONS AND I'M GONNA ASK YOU TO RAISE YOUR HAND ON FIVE OF THEM.
AND NOW I'M STARTING WITH A RESIDENT SATISFACTION.
IF YOU COULD RAISE YOUR HAND IF YOU WOULD LIKE ONE OF THESE TO BE ONE OF THE FIVE.
UM, SO WE WANNA MAKE SURE THAT WHEN WE'RE RAISING OUR HANDS, THESE ARE OUR RECOMMENDATIONS, NOT NECESSARILY WHAT WE, UM, ARE MOVING FORWARD WITH.
UH, AND SO I JUST WANT TO THAT CLARITY AND THEN CHAIR MENDELSON, YOU HAVE A QUESTION? I DO.
MY QUESTION IS, YOU HAVE C FOR BOND PROJECTS DELIVERED ON PLAN AND THEN YOU HAVE F CAPITAL PROJECTS ON PLAN.
AND I'M WONDERING IF IT COULD JUST BE PROJECTS DELIVERED ON PLAN, LIKE I DON'T WANNA SEPARATE BOND AND CAPITAL AND, OR PERHAPS IT COULD SAY BOND AND CAPITAL ON TIME AS OPPOSED TO SEPARATE ITEMS. AND THEN THE 3 1 1 FIXED ON TIME, WHICH IS D TO ME, THAT SEEMS THAT IT WOULD BE COVERED BY RESIDENT SATISFACTION, AS IN RESIDENTS WOULD BE DISSATISFIED IF THEIR 3 1 1 IS NOT BEING ADDRESSED ON TIME AND THEY WOULD BE MORE SATISFIED IF THEY WERE.
SO THAT SEEMS REDUNDANT TO ME.
AND SO NOT ONLY DO I NOT WANNA VOTE ON THEM, BUT LIKE FOR C AND FI WOULD ACTUALLY LIKE THEM TO BE COMBINED TO BE ABLE TO VOTE ON THEM OR, I'M SORRY, INDICATE INTEREST IN THEM.
UM, UM, FIRST MAYOR PRO TIM MORENO FOR THE, THE FIRST QUESTION, THESE ARE NOT CAST IN STONE CONCRETE, SO THIS IS AN EXERCISE AND I BELIEVE, AS YOU MENTIONED AT THE BEGINNING, THIS WILL THEN GO TO THE LARGER SESSION.
SO WHILE THIS IS A DRAFT RUN THROUGH, SHOULD BE TAKEN SERIOUSLY.
THESE ARE NOT CONCRETE DECISIONS TODAY.
WHAT, WHAT I WOULD DO, YOU KNOW, IS GO BACK, WE WOULD COMPILE WHAT YOU'VE, WHAT YOU HAVE, UM, YOU KNOW, SORT OF SOFTLY RECOMMENDED, UM, WITH RESPECT TO THAT AS WELL AS THE BARS YOU'VE CHOSEN, PRESENT THAT, AND THEN THE ENTIRE COUNCIL CAN DECIDE ON THAT.
UM, REGARDING, UM, COUNCILMAN, UH, MENDELSOHN'S CONCERN SPECIFICALLY RELATING TO COMBINING, YOU SAID COMBINING C AND F.
UM, I DON'T SEE ANY PROBLEMS WITH THAT AT ALL.
THAT'S SOMETHING IF YOU ALL COULD AGREE ON, WE COULD EASILY DO THAT.
BUT I WOULD LIKE THAT AGREEMENT TO HAPPEN ON THE COUNCIL SIDE.
UM, AND THEN THAT COULD TAKE PLACE.
SO I DON'T SEE ANY FUNDAMENTAL ISSUES WITH THAT.
UM, REGARDING 3 1 1 REQUESTS FIXED ON TIME AND RESIDENT SATISFACTION, I WOULD SUGGEST, UM, STRONGLY OF NOT COMBINING THOSE TWO.
UM, JUST BECAUSE RESIDENT SATISFACTION IS MUCH BROADER THAN 3 1 1 REQUESTS AND 3 1 1 REQUESTS ARE VERY SPECIFIC AND THEY'RE OFTEN, UM, EXTREMELY, UM, THEY'RE OFTEN SPECIFIED IN A SPECIFIC WAY IN PEER CITIES AS WELL AS BEST PRACTICES FOR ICMA.
SO I WOULD SUGGEST, UM, KEEPING THOSE SEPARATE JUST FOR THE SAKE OF CLARIFICATION, UM, AND DATA AND WHAT YOU CAN DO WITH THAT INFORMATION.
UM, BUT IT'S UP TO YOU ALL IF YOU WOULD LIKE TO COMBINE THEM AGAIN, THAT'S SOMETHING YOU CAN DO.
IS THERE, IS THERE ANY, UH, STRONG OPPOSITION CHAIR, THE 3 1 1 ITEM SPECIFICALLY? WAIT ONE SEC, LET'S DO ONE ITEM.
IS THERE ANY STRONG OPPOSITION TO NOT COMBINING ITEM C AND FI MEAN, YEAH, TO NOT COMBINING THEM, RIGHT? THAT'S WHAT WE'RE GETTING FROM.
AND SO, UH, IF THERE IS NO OPPOSITION TO THAT, WE WILL COMBINE THEM.
UH, GLAD TO SEE THIS DISCUSSION MOVING FORWARD.
UM, I AGREE ON THE C AND F COMBINATION.
I THINK THAT'S, THAT'S A GOOD, THAT'S, THAT'S A, A GOOD, UH, SUGGESTION.
GLAD TO SEE YOU GUYS DID THAT.
[00:40:01]
I ALSO AGREE TO KEEP THESE SEPARATELY.I THINK THAT'S, THAT WAS A, A GOOD SUGGESTION.
UM, AND WHETHER YOU VOTE ON IT OR NOT, I, I THINK IT KIND OF MAKES SENSE TO HAVE THAT AS ITS OWN CATEGORY 'CAUSE IT'S SO IMPORTANT.
UM, ALSO ON E UM, THE CITY MANAGERS, WE ARE REQUIRED BY CHARTER TO HAVE A BALANCED BUDGET.
AND, UM, SO IT'S AN ACTUAL REQUIREMENT BY THE CITY MANAGER TO HAVE IT.
NOW WE ALLOW FOR FLEXIBILITY AS A COUNCIL AND THE CITY MANAGER MOVING AROUND MONEY, YOU KNOW, TO DIFFERENT DEPARTMENTS TO, YOU KNOW, MIDYEAR AND THAT'S TOTALLY ACCEPTABLE AND, AND PART OF HER ROLE.
SO I DON'T, I UNDERSTAND WHY YOU WOULD HAVE E IN THERE FOR, GENERALLY FOR CITY MANAGERS, I DON'T THINK, IN MY OPINION, IT'S, IT'S NOT A CATEGORY WE SHOULD BE RATING HER ON BECAUSE SHE'S REQUIRED BY CHARTER TO HAVE A BALANCED BUDGET AND NOT GO OVER THAT SPENDING.
SO I, I'D TAKE THAT ONE OUT IF MY, YOU KNOW, I'M NOT ON THIS COMMITTEE, BUT WHEN IT COMES TO COUNCIL, THAT'S WHAT WOULD BE MY SUGGESTION.
LAORA, DO YOU WANNA RESPOND TO THAT? UM, I, I THINK IT'S, YOU KNOW, IT'S REALLY UP TO YOU ALL REGARDING THAT YOU CAN HAVE IT OR NOT.
AS FAR AS THE, YOU KNOW, I KNOW THERE ARE SOME MUNICIPALITIES WHERE, ESPECIALLY IN, IN BUCKETS SPECIFICALLY WITHIN THE BUDGET, THEY LIKE TO TRACK BECAUSE SOMETIMES EVEN WITHIN THE OVERALL BUDGET, THERE'S A DIFFERENCE BETWEEN WHAT'S ADOPTED, UM, VERSUS WHAT'S ACTUALLY SPENT.
SO THAT WOULD REALLY BE, YOU KNOW, SOMETHING YOU, I COULD SEE IT EITHER WAY.
USUALLY AN IMPORTANT TOPIC, UM, WITH REGARD TO CITY MANAGER EVALUATIONS, UH, BUT IT'S REALLY UP TO YOU ALL TO MAKE THAT CALL.
UM, I ACTUALLY THINK 3 1 1 WOULD FIT UNDER RESIDENT SATISFACTION BECAUSE I MEAN, HAVING, UM, WORKED A LOT WITH SERVICE REQUEST, UM, THEY GET CLOSED AND THEN MAYBE ANOTHER ONE'S OPENED.
UM, SO I DON'T KNOW IF THAT'S MAYBE, UM, SOMETHING THAT NEEDS TO BE BUMPED OUT.
I WOULD SEE THAT MAYBE AN A, I WOULD EVEN SUGGEST RESIDENT SATISFACTION AND ENGAGEMENT BECAUSE ALL OF THE DEPARTMENTS SHOULD BE HAVING SOME PUBLIC FACING, UM, I THINK COMPONENT.
AND THEN, UM, IF I WERE TO BUMP SOMETHING OUT, IT WOULD BE POSTING OF AGENDAS ON TIME AND APPROPRIATE STAFF AT MEETING.
UM, BECAUSE, UM, THAT IS A PUBLIC FACING, UM, PART FOR RESIDENTS TO, TO KNOW WHEN OUR MEETINGS ARE HAPPENING AND THE INFORMATION THAT'S PROVIDED TO THEM.
C CAN YOU REPEAT THAT? SO I JUST NOTE IT, UH, POSTING OF AGENDAS ON TIME AND APPROPRIATE STAFF AT MEETINGS.
UH, LAORA, HOW WOULD YOU INCORPORATE THAT, UM, INTO AN EVALUATION? SO I WOULD SAY, UM, YOU KNOW, MY SUGGESTION, THE FIRST, LET ME MAKE THE FIRST NOTE OF WHAT SHE SAID.
AS FAR AS RESIDENT SATISFACTION, I, I, IF I THINK IT'S FINE TO EVALUATE RESIDENT SATISFACTION AND ENGAGEMENT, I PERSONALLY WOULD NOT CLUMP THEM TOGETHER BECAUSE THEY CAN BE VERY DIFFERENT.
UM, SO LIKE, FOR EXAMPLE, ON THE ENGAGEMENT SIDE, IF YOU'RE MEASURING HOW THE, IT DEPENDS ON HOW YOU'RE MEASURING ENGAGEMENT.
ARE YOU MEASURING, YOU KNOW, HOW THE CITY MANAGER, HOW THE TEAM IS ENGAGING WITH THE RESIDENTS, UM, OR ARE YOU JUST MEASURING ENGAGEMENT AS IT RELATES TO THE SATISFACTION THEY'RE ENGAGED FROM A SATISFACTION PERSPECTIVE.
SO JUST WANNA BE VERY CLEAR ON WHAT YOU MEAN BY ENGAGEMENT, AND THAT WOULD DETERMINE WHETHER OR NOT I WOULD SUGGEST KEEPING THOSE TOGETHER, UM, OR OTHERWISE HAVING THEM AS SEPARATE.
AND THEN THERE WAS ANOTHER NOTE, UM, YOU HAD MENTIONED AS FAR AS POSTING OF AGENDAS ON TIME, UM, I WOULD SEE THAT AS UNDERNEATH.
I, I PERSONALLY WOULD NOT MAKE THAT ITS OWN KPI, UM, BUT I COULD SEE THAT AS SOMETHING THAT YOU WOULD HAVE UNDERNEATH ONE OF THESE OTHER ITEMS. LIKE FOR EXAMPLE, UM, I'M NOT SURE WHERE YOU, YOU KNOW, WHERE YOU WOULD PUT THAT, YOU KNOW, BUT I WOULD MAYBE COMBINE IT, MAYBE CHANGE THE TITLING, WE COULD MAKE IT MORE BROADER ON THE RESIDENT SATISFACTION OR SOMETHING LIKE THAT.
BUT AS FAR AS POSTING AGENDAS ON TIME, I WOULDN'T HAVE IT AS A SPECIFIC KPI.
UM, I WOULD TRY AND GEAR MORE TOWARDS SOMETHING MORE OUTCOME BASED, AND THAT'S MORE OF A, MORE OF AN OBJECTIVE, YOU KNOW, OR A GOAL THAT WOULD FEED INTO AN OUTCOME VERSUS AN ACTUAL OUTCOME.
MAYBE IT WOULD BE MAYBE A BETTER, UM, WORDING WOULD BE COMMUNICATION WITH RESIDENTS, LIKE MARKETING PIECES OR, UM, I KNOW, I KNOW, I'M JUST THINKING ABOUT EVENTS THAT WE HAVE AT THE CITY THAT COUNCIL'S NOT ALWAYS AWARE WHEN, UM, STAFF IS DOING SOMETHING IN OUR DISTRICT OR, UM, SOMETIMES WE GET, UH, MARKETING PIECES EXTREMELY LATE.
AND SO I THINK JUST MAKING SURE THAT WE ARE COMMUNICATING OR PROVIDING, UM, COMMUNICATION WITH OUR RESIDENTS, WHETHER IT'S POSTING AGENDAS, PROVIDING
[00:45:01]
FLYERS IN A TIMELY MANNER, SCHEDULING MEETINGS.I THINK THOSE ARE SOME IMPORTANT PIECES, UM, POSSIBLY TO CONSIDER.
PERHAPS, YOU KNOW, IF IT'S IMPORTANT TO, LIKE YOU ALL, YOU MIGHT WANT SOMETHING THAT IS CAPTURING THAT COMMUNITY AND ENGAGEMENT, YOU KNOW, THAT, THAT COMBINES SOMEHOW, IS WHAT I'M HEARING.
AND, AND, BUT THAT'S SOMETHING FOR YOU ALL TO DECIDE IF THAT'S LIKE AN AREA YOU WANT US TO ADD AND FOCUS MORE SO ON.
UH, LAPORE, IF YOU WANT TO GO AHEAD AND PROCEED WITH THE, OH, I'M SORRY.
UM, SO I JUST WANNA GO BACK TO THE 3 1 1 AND SAY, THE PROBLEM IS THE WAY IT'S WRITTEN, 3 1 1 REQUESTS FIXED ON TIME.
AND THE OBJECTION IS THAT VERY OFTEN YOU MIGHT TURN IN LIKE A HOMELESS ENCAMPMENT, BUT 3 1 1 SAYS WE HAVE 28 DAYS TO FIX IT.
SO WAS IT FIXED ON TIME WITHIN 28 DAYS? PROBABLY, MAYBE.
BUT ARE THEY SATISFIED THAT IT TOOK A MONTH? NOT AT ALL.
SO I, I THINK THAT WE'VE GAINED THIS BY PUTTING OUTRAGEOUS TIMEFRAMES ON RESPONDING.
UM, I AGREE WITH COUNCIL MEMBER WEST ABOUT THE SPENDING AND THE BUDGET.
THIS IS EVERY MANAGER'S JOB, LIKE IT'S LITERALLY THEIR NUMBER ONE JOB.
UM, I AGREE WITH COUNCIL MEMBER, SO I AGREE WITH HIM ON THAT.
SHOULD NOT BE ON HERE FOR E UM, COUNCIL MEMBER.
ENA BRINGS UP A GREAT POINT, WHICH WE HAVE TALKED ABOUT AT THIS COMMITTEE OR AT GOVERNMENT EFFICIENCY, I'M NOT SURE, WHICH IS THE POSTING OF AGENDAS AND HAVING APPROPRIATE STAFF AVAILABLE AT MEETINGS AND REALLY WE'RE STRUGGLING WITH THAT.
UM, EVEN THIS MEETING WAS MISSING, UM, AN ITEM DETAIL.
SO, UM, HAVING THAT INFORMATION AND HAVING IT IN ADVANCE ALLOWS US TO HAVE MORE EFFICIENT MEETINGS.
IT ALLOWS THE PUBLIC TO KNOW, AND WHEN THINGS ARE POSTED, YOU KNOW, ON THE LAST HOUR OF THE LAST DAY, IT IS EITHER INTENTIONALLY OR UNINTENTIONALLY, AND I HOPE IT'S UNINTENTIONALLY, UM, CHILLING TO PUBLIC PARTICIPATION AND ALSO COUNCIL MEMBER PREPARATION.
SO I THINK THIS IS A GREAT WAY FOR US TO BE PUBLIC FACING, AND I WOULD EVEN LOVE US TO ADOPT THAT ITEMS WOULD BE POSTED SOONER, SO, SURE, I'D LOVE THIS.
AND CHAIRMAN MIDDLETON, I THINK, YOU KNOW, UH, LEPAR, I THINK, YOU KNOW, WE'RE GETTING INTO, UH, THE, UH, MINUTIA OF WHAT'S GOING ON AT CITY HALL, BUT I, I DO THINK THAT THAT IS A POLICY THAT, THAT WE CAN PUT IN PLACE AND I KNOW WE'RE WORKING THROUGH THAT.
UH, SO I'M NOT SURE THAT IT NEEDS TO NECESSARILY BE, UH, A HOW WE MEASURE.
FOR ME, I WOULD LIKE IT TO BE PART OF THE CITY MANAGER'S PERFORMANCE REVIEW, THOUGH.
AND THAT'S WHY I WANNA ECHO WHAT COUNCIL MEMBER CONDUCT.
BUT, BUT I BELIEVE WE, WE NEED TO HAVE A MECHANISM PUT IN PLACE BEFORE WE CAN SCORE THEM ON IT.
WELL, WE HAVE A CURRENT SYSTEM AND I DON'T THINK WE HAVE, WE'RE, WE'RE MEETING THAT EFFICIENTLY.
I JUST WOULD LIKE TO RECOMMEND, UM, COMBINING CNF, ADDING, WE'LL SAY COMMUNITY AND MARKETING ENGAGEMENT AS AN OPTION TO VOTE ON.
AND THEN THAT WAY THERE'S A MAJORITY HERE, WE CAN FLUSH OUT MORE, UM, YOU KNOW, POTENTIAL INFORMATION RELATING TO THAT SPECIFIC KPI CAN, WE, COULD WE DO THAT.
AND IN THAT WAY, THERE'S STILL THAT OPPORTUNITY TO FINALIZE OR CHANGE WHEN YOU'RE WITH THE LARGER GROUP BEFORE THE SAKE OF YOU ALL BEING ABLE TO, YOU KNOW, GET SOME THINGS ACCOMPLISHED TODAY.
THAT'S ONE THING WE COULD DO IS, IS ADD IT AS A GENERAL SEGMENT.
WE CAN DEFINITELY RECOMMEND THAT.
UM, SO IF IT'S OKAY WITH EVERYONE, WE CAN GO FORWARD WITH, WITH THE VOTE BASED ON WHAT WE SAID THUS FAR.
UH, SO AS FAR AS EDDIE, HELLO? EXCUSE ME.
THIS IS WILLOW SANCHEZ FROM THE CITY ATTORNEY'S OFFICE, AND I JUST WANTED TO MAKE CLEAR THAT PURSUANT TO, UM, THE CODE AND THE CHARTER, THEY'RE, THIS COMMITTEE IS NOT MAKING VOTES RECOMMENDING, THEY'RE MAKING RECOMMENDATIONS.
AND SO IF YOU CAN ADOPT THE LANGUAGE TO MAKE IT CLEAR THAT THESE ARE GOING TO BE RECOMMENDATIONS OF CRITERIA THAT THEY WILL THEN, UM, MOTION TO RECOMMEND TO COUNCIL TO BE ADOPTED AS THE CRITERIA.
SO, VOTES, POLLING, STRAW VOTES, ET CETERA, ARE NOT PERMITTED AT THIS STAGE, BUT YOU CAN STILL GATHER THE INFORMATION I THINK YOU'RE SEEKING.
I JUST WANTED TO MAKE THAT CLARIFICATION.
SO, SO JUST TO STREAMLINE THINGS, LET'S NOT DO A HAND POLL AND, AND JUST, UM, AND IT'S GONNA TAKE
[00:50:01]
A LITTLE BIT MORE TIME.UM, THOSE WHO WANT TO CHIME IN ON WHETHER THEY RECOMMEND SOMETHING OR NOT CAN VOICE OPPOSITION OR, OR SUPPORT.
UM, SO WE'LL JUST DO IT THAT WAY.
WE'LL, WE'LL AVOID THE, UM, SHOWING OF HANDS.
IS THAT OKAY?
SO, UM, I'LL, I'LL TRY TO KICK IT OFF.
SO, UH, THE, THE, IS THERE ANY, WE'RE GONNA HAVE TO JUST, I GUESS DO THESE ONE BY ONE AND YEAH, THOSE, UH, GO AHEAD, LAPORE.
YES, I WAS GONNA SAY FOR THE FIRST AND RESIDENT SATISFACTION, UM, JUST CAN, CAN I GET AN IDEA OF THOSE WHO WOULD BE INTERESTED IN THIS ONE? INTERESTED IN RECOMMENDING THIS ONE? UH, I THINK THAT'S, UH, INCREDIBLY IMPORTANT.
CHAIR STEWART? UH, CHAIR MIDDLESTON.
AND, AND I, I KNOW WE'RE NOT VOTING, BUT IF YOU COULD GIVE ME AN IDEA OF HOW MANY OUT OF HOW MANY THERE
I I DIDN'T SEE, UM, ANYONE WHO, UH, DISAGREED.
AND THEN THE NEXT ONE, POLICE AND FIRE PENSION PROGRESS.
UM, I JUST HAVE A QUESTION ON THIS.
IF THE MANAGER FOLLOWS AN ALREADY APPROVED PLAN, I MEAN, WHAT DOES THAT MEAN? THIS, THIS IS SORT OF LIKE THE BUDGET THING.
THIS IS AN ALREADY DONE PLAN, SO I'M NOT SURE HOW HER PERFORMANCE REVIEW WOULD INCLUDE SOMETHING THAT'S JUST FOLLOWING A COUNCIL ADOPTED PLAN.
UH, YOU KNOW, I, I FEEL THAT, UH, THIS COUNCIL HAS EXPRESSED, UH, SUPPORT FOR NOT ONLY THE, THE PENSION IN, IN GENERAL, BUT FINDING WAYS TO, UH, HAVING IT FUNDED SOONER BY SELLING SOME OF OUR PROPERTIES THAT WE ARE NOT, UH, USING.
AND SO IF SHE'S ABLE TO GET THAT ACROSS THE LINE, I WOULD RATE THAT FAVORABLY.
UH, SURE WAS, OH, I TOTALLY AGREE.
BUT I WOULD THEN PUT IT UNDER G THE COUNCIL'S ANNUAL RATING AS HER HAVING DONE SOMETHING EXTRAORDINARY BEYOND WHAT WAS REQUIRED.
BUT THIS ITEM IS LISTED, UM, LOOKS TO ME LIKE, WELL, IF YOU JUST DO WHAT WE'VE ALREADY ADOPTED, THEN YOU'RE GETTING A FAVORABLE RATING.
AND I THINK THAT IS, UM, IT SHOULDN'T BE ITS OWN CATEGORY.
I THINK THAT IF SHE CAN DO SOMETHING ABOVE AND BEYOND, WE SHOULD ABSOLUTELY RATE HER HIGH FOR THAT IN THE COUNCIL ANNUAL RATING ITEM G.
YEAH, I AGREE WITH, UH, CHAIR MORENO, YOUR COMMENT ON THIS.
UM, I THINK, AND SORT OF, KIND OF WHAT CHAIR MENDELSON SAID TOO, LIKE SHE COULD MEET WHATEVER THE AVERAGE IS AND, AND, AND PASS.
BUT IF, IF WE START LIQUIDATING SOME UNUSED REAL ESTATE, IF SHE SOMEHOW GOES ABOVE AND BEYOND TO, TO REALLY CUT OFF, UM, YOU KNOW, CUT OFF THE LEAD TIME, IT'S GONNA TAKE THE, GET THE PENSION SHORT UP, I THINK SHE COULD EXCEL.
SO I THINK THAT LEE'S LEAVES SOME FLEXIBILITY THERE FOR HER TO DO BETTER THAN JUST MEET STANDARDS.
SO THE INTEREST OF INCLUDING THAT ONE, THANKS FOR THAT DISCUSSION.
UM, CHAIR STEWART? YEAH, WHERE DID, SORRY, MAYBE I MISSED A BEAT HERE.
WHERE ARE WE PUTTING THAT THEN? ARE WE, IS IT STILL SEPARATE OR, OR DO WE HAVE IT AS PART OF THE DISCUSSION? ANNUAL RATING? LET'S MOVE IT TO THE, I I WOULD BE IN FAVOR OF MOVING IT TO HER ANNUAL RATING.
'CAUSE I AGREE IT'S, IT'S, UH, ABOVE AND BEYOND IS WHERE IT'S GONNA COME IN.
AND IT PROBABLY SHOULD, IT CAN BE THERE JUST AS EASILY.
MARINO, CAN YOU, UM, I'M NOT, OKAY.
SOMEONE ELSE HAS SOMEONE, I THINK SOMEONE ELSE HAS.
SO, UH, I'M GONNA GO TO CHAIR WEST NEXT, AND THEN I'M GONNA MAKE A SUGGESTION IF SOMEONE CAN MAKE A RECOMMENDATION TO MOVE FIVE FORWARD, UM, AND TO SEE IF THERE'S SUPPORT ON MOVING THOSE FIVE FORWARD.
[00:55:01]
UH, CHAIR WEST.I, I WAS JUST GONNA SAY, I, I DISAGREE WITH, WITH, UH, MY COLLEAGUE ON THIS ONE.
I THINK THE PENSION ITEM IS SO IMPORTANT TO OUR, OUR RESIDENTS AND OUR CITY AND TO US THAT WE SHOULD KEEP IT SEPARATE AS TO INDICATE TO THE EVERYBODY JUST HOW IMPORTANT IT'S, AND I THINK THE ANNUAL RATING'S GONNA JUST BE SORT OF A CATCHALL.
UM, SO I DISAGREE ON THAT ONE.
AND I DO SUPPORT INCLUDING PENSION AS, AS ITS OWN TOP FIVE CHAIR.
I HAVE A MOTION, UH, CHAIR MIDDLETON, YOU'RE RECOGNIZED.
SO I BELIEVE YOU ASKED FOR FIVE ITEMS FOR US TO CONSIDER.
I WOULD SUGGEST THAT THE FIVE MEASURES BE RESIDENT SATISFACTION, WHICH IS A BOND AND CAPITAL PROJECTS DELIVERED ON TIME, WHICH IS C AND F COMBINED THREE BY ONE REQUEST FIXED ON TIME.
ALTHOUGH I WOULD LOVE TO MODIFY THAT TO 3 1 1 SATISFACTION.
UM, NUMBER FOUR BEING COUNCIL'S ANNUAL RATING, AND NUMBER FIVE, BEING POSTING OF AGENDAS AND APPROPRIATE STAFF AT MEETINGS.
IS THERE A SECOND? NOT SAYING, CAN WE JUST DO THE LETTERS REAL QUICK? DID, DID WE SUGGEST THAT THAT, THAT LAST ONE BE COMMUNITY ENGAGEMENT? WOULD YOU BE WILLING TO CHANGE THAT? SO THE QUESTION THAT COUNCIL MEMBER K IS ASKING ME IS IF I WOULD BE OPEN TO CHANGING NUMBER FIVE, WHICH IS POSTING OF AGENDAS AND APPROPRIATE STAFF AT MEETINGS TO COMMUNITY ENGAGEMENT.
AND I WOULD, AND I WOULD ALSO JUST LIKE TO SAY THAT, OKAY, SO THAT'S THE MOTION.
IS THERE A SECOND? OKAY, THERE'S A SECOND.
UH, BUT I WOULD LIKE TO JUST SAY ONE THING ABOUT THE MOTION DISCUSSION.
IS THAT THE ONE THING THAT'S NOT REALLY ON HERE THAT PERHAPS SHOULD BE IS HIRING OF THE MANAGEMENT TEAM AND DEVELOPING OF SENIOR STAFF.
AND WE'VE SEEN IN PRIOR MANAGERS BEFORE I WAS EVER ON COUNCIL, AN ABILITY TO HIRE EXTREMELY TALENTED PEOPLE WHO HAVE SERVED THE CITY FOR DECADES.
AND THE ABILITY OF THAT CITY MANAGER TO ROTATE THEM THROUGH DEPARTMENTS TO GAIN A BROADER PERSPECTIVE AND BECOME A NEXT LEVEL LEADER.
AND SO THAT HAS NOT BEEN A FOCUS, I THINK OF THE TIME THAT I'VE BEEN ON HERE WITH CITY MANAGEMENT.
AND I DO BELIEVE THAT WHEN I LOOK AROUND AND I'VE BEEN HERE LONGER THAN MANY OF THE STAFF MEMBERS, THAT'S PROBLEMATIC.
THERE'S JUST A HUGE TURNOVER THAT'S HAPPENING.
SO I DON'T KNOW IF WE PUT THAT IN WITH COUNCIL ANNUAL RATING AND I'M OPEN TO THAT.
BUT THERE DOES, I I THINK THAT LITERALLY THE JOB TITLE IS MANAGER, CITY MANAGER, AND THERE DOESN'T SEEM TO BE THAT, UM, MANAGEMENT COMPONENT, BOTH OF THE STAFF AND THE DEPARTMENTS.
AND SO LIKE THE H COMMUNITY EMPLOYEE ENGAGEMENT, YOU KNOW, IT'S NICE IF THE EMPLOYEES LIKE THE MANAGER, BUT THAT'S REALLY NOT WHAT I'M LOOKING FOR.
I'M LOOKING FOR, FOR PROFESSIONALISM.
I'M LOOKING FOR, UM, THE KIND OF EMPLOYEE THAT'S GONNA BE THE NEXT LEADER WITHIN THEIR AREA.
SO, SO I JUST THINK THAT ELEMENT HAS SORT OF NOT BEEN TALKED ABOUT THROUGH THE WHAT WE MEASURE LIST.
AND AGAIN, IF YOU WANNA PUT THAT UNDER ANNUAL RATING, THAT'S FINE.
I'D RATHER IT NOT BE A, UM, POPULARITY CONTEST, BUT I'M NOT SEEING THAT ASPECT.
SO I, I AGREE WITH NOT INCLUDING THE EMPLOYEE ENGAGEMENT, HOWEVER, UM, I AM NOT IN SUPPORT OF REMOVING THE POLICE AND FIRE PENSION PROGRESS, UH, FROM THAT LIST, UH, CHAIR WEST.
UM, I THINK I'M A HUNDRED PERCENT WITH YOU CHAIR ON THIS ONE.
UH, SO I, I LIKE EVERYTHING THAT COUNCILWOMAN MENDELSSOHN PUT IN A, C, D, AND GI FEEL LIKE THE COMMUNITY ENGAGEMENT PIECE COULD GO WITH, WITH THE RESIDENT SATISFACTION OR IN THE COUNCIL'S ANNUAL RATING.
AND I JUST, I'VE SAID MY PIECE I THINK ALREADY.
I THINK POLICE AND FIRE PENSION IS SO IMPORTANT.
IT NEEDS TO BE ONE OF THE TOP FIVE CATEGORIES.
CAN I AMEND THE MOTION PLEASE? UH, YOU MAY.
SO I'D LIKE TO AMEND IT TO INCLUDE THE POLICE AND FIRE PENSION AND WHY LIMIT OURSELVES TO FIVE WHEN WE CAN HAVE SIX.
UH, THAT, THAT'S, UH, SO THERE IS A SECOND TO THAT.
UH, LAORA, DO WE HAVE ANY, UH, CONCERN WITH HAVING SIX RATHER THAN FIVE? UM, SIX IS A LOT, YOU KNOW, UM, TYPICALLY AND, AND THIS IS JUST PERFORMANCE EVALUATION OVERALL,
[01:00:01]
INCLUDING, UM, A CITY LEVEL.THE, THE GOAL IS TO PICK THOSE TOP FIVE BECAUSE THE MORE THAT YOU HAVE, OBVIOUSLY THE MORE IT DILUTES POTENTIALLY THE IMPORTANCE OF, OF WHAT YOU'VE CHOSEN.
UM, SO TYPICALLY YOU WILL SEE THREE TO FIVE, UM, BUT I WOULD STRONGLY SUGGEST NOT GOING BEYOND FIVE.
I THINK WE'RE JUST GONNA STRUGGLE OTHERWISE, AND IT'S JUST ONE ADDITIONAL.
UM, SO I, I DON'T THINK, I KNOW IT MAY NOT BE TYPICAL, BUT I THINK IT GETS US WHERE WE NEED TO BE.
UM, BUT COULD WE JUST ONE LAST TIME GO OVER, 'CAUSE THERE'S, WE'VE GONE BACK AND FORTH.
IT'S A, B, C, AND F, CORRECT? MM-HMM
COMBINED, COMBINED DGH, IS THAT CORRECT? AND THEN I, I WOULD LIKE TO ALSO SUGGEST, IF NOT HH WELL, I'M NOT SUGGESTING SIX, BUT IF YOU DO GO TO SIX, I WOULD JUST STRONGLY ADVISE THAT YOU MAKE IT SIX FOR ALL OF THE, ALL OF THESE STAFF MEMBERS.
SO IF IT'S SIX FOR THE CITY MANAGER, THEN IT WOULD NEED TO BE SIX FOR ALL OF THEM.
WELL, UM, BUT I DO WANNA CLARIFY.
I'M NOT RECOMMENDING SIX, I'M RECOMMENDING FIVE.
WE, WE UNDERSTAND THAT AND, AND WE APPRECIATE YOUR WORKING WITH US ON THIS.
UM, THE COMMUNITY ENGAGEMENT, UH, IT MAY OR MAY NOT APPLY TO THE OTHER POSITIONS.
I THINK WE NEED TO HAVE A DISCUSSION ON THAT.
UH, BUT COMMUNITY ENGAGEMENT IS, IT'S LIKE THE NUMBER ONE JOB OF THE LEADERSHIP OF, OF OUR CITY.
I MEAN, IT'S EACH'S EACH OF OUR, IT'S OUR JOB.
UM, AND I DON'T, UH, I DON'T THINK THE CITY MANAGER WOULD, UM, IN ANY WAY SAY THAT SHE DIDN'T HAVE A ROLE IN COMMUNITY ENGAGEMENT.
SHE, SHE WORKS ON THAT EXTENSIVELY.
UM, SO I, I WOULD, UM, HOWEVER WE WANT THE COMMUNITY ENGAGEMENT PIECE IN THERE, I'M FLEXIBLE ON THAT A BIT, BUT I DO THINK IT'S AN IMPORTANT, UM, IT'S AN IMPORTANT PIECE.
UM, COMMUNITY ENGAGEMENT'S OBVIOUSLY IN SUPER, UH, CRITICAL.
UH, BUT I, I DON'T SEE SOMEONE ACHIEVING COMMUNITY ENGAGEMENT IF THEY DON'T MEET THE RESIDENT'S SATISFACTION.
I MEAN, TO ME IS THOSE ARE ALMOST COMBINED.
UH, IN ORDER TO MEET THE RESIDENT'S, UH, NEEDS YOU ARE, YOU HAVE TO GO TO COMMUNITY ENGAGEMENT.
UH, WITH THAT, I'LL GO TO CHAIR WEST.
SORRY, I DIDN'T REALIZE I HAD MY HAND UP, BUT SINCE YOU CALLED ON ME, THANK YOU.
I WILL COMPLETELY AGREE WITH THAT.
AND I THINK WE ARE, WE ARE PUTTING IT FORWARD THAT RESIDENT SATISFACTION IS THE FIRST MOST IMPORTANT ITEM BY HAVING IT AS ITEM A.
AND I THINK IT SHOULD STAY THERE ON THE FINAL REVIEW PACKET THAT WE GIVE TO THE CITY MANAGER.
AND ENGAGEMENT SHOULD BE A PART OF THAT.
I DON'T THINK IT NEEDS TO BE ITS OWN CATEGORY.
WELL, I, MY UNDERSTANDING IS THAT WE'RE JUST MOVING THIS TO THE FULL COUNCIL FOR DISCUSSION.
AND SO THAT'S WHY I SUGGESTED THIS IS SO THAT WE CAN DISCUSS IT WITH THE FULLER BODY.
IT DOESN'T MEAN THAT WE'RE NECESSARILY GONNA HAVE SIX, BUT I THINK IT IS, WITH EVERYTHING THAT'S GOING ON, UM, RIGHT NOW, I THINK IT'S DEFINITELY WORTH DISCUSSING ALL OF THESE ITEMS KNOWING THAT THE GOAL WOULD BE TO WHITTLE IT DOWN TO FIVE.
AND SO THAT'S WHY I SUGGESTED THAT THIS IS NOT A FINAL VOTE AT THIS POINT FROM MY UNDERSTANDING.
AND I THINK, AND, AND ANYBODY CAN BRING IT BACK AT, I THINK WHEN WE TALK AT THE FULL COUNCIL AS WELL.
UM, THAT, THAT IS THE PROCESS.
I THINK THAT, UH, CHAIR STEWART HAS EX UH, EXPRESSED SUPPORT FOR THOSE SIX TO MOVE FORWARD.
SO THERE IS A, A MOTION, UH, TO MOVE THOSE SIX FORWARD.
UH, ALL THOSE IN FAVOR SAY AYE.
UH, LAPORE, WE CAN GO NOW TO THE NEXT SET.
SO, UM, THIS IS ACTUALLY ON SPECIFICALLY THE, THE CITY MANAGER.
NOW WE'RE LOOKING AT IT FROM A PERSPECTIVE, AND MY SUGGESTION, WHILE YOU'RE GOING TO SEE THIS FOR ALL OF THEM, MY SUGGESTION IS WHEN YOU CHOOSE FOR ONE, YOU CHOOSE CONSISTENTLY FOR ALL.
UM, AND, AND YOU'LL SEE WHY, JUST TO MAKE SURE THAT YOU HAVE THAT FAIRNESS, UM, ACROSS THE DIFFERENT ROLES.
UM, SO WE'RE PROVIDING HERE THREE OPTIONS, THREE WAYS THAT YOU CAN, UM, ESSENTIALLY SET HOW THE, UM, THE, THE, THE ROLE, THE PERSON, THE ROLE IS GOING TO BE EVALUATED.
SO OPTION A IS WHAT WE WOULD CALL, SAY LOWER THAN WHAT IS STANDARD.
OPTION B IS WHAT YOU WILL TYPICALLY SEE IN THOSE PEER CITIES AND BY PEER CITIES.
[01:05:01]
BELOW, UM, INCLUDING ICMA BENCHMARKING.AND THEN OPTION C IS IF YOU SAID, HEY, YOU KNOW, YOU WANT DALLAS TO EVALUATE MORE RIGOROUS, YOU KNOW, MORE CHALLENGING THAN THE PURE CITIES AND BENCHMARK ICMA, THAT'S WHAT OPTION C WOULD LOOK LIKE.
AND SO WHILE WE'RE NOT FINALIZING THESE, UM, THIS IS WHAT YOU, UM, SEE IN THE OPTION B AS BEING WHAT, WHAT IS, I WOULD SAY, BEST PRACTICES.
UM, SO I WOULD SUGGEST THAT YOU ALL, YOU KNOW, LOOK THROUGH THESE IF YOU'RE COMFORTABLE WITH THEM, WE COULD CHOOSE TO GO WITH ONE OPTION FOR ALL, OR YOU CAN SHARE ANY CONCERN THAT YOU HAVE AS FAR AS HOW THEY DIFFERENTIATE.
UM, AND, AND CLEARLY THERE'S FOUR LISTED ON THIS ONE AND THEN FOUR ON THE OTHER ONE.
KEEPING IN MIND WE WILL BE COMBINING SOME OF THEM, OBVIOUSLY BASED UPON TODAY'S DISCUSSION.
SO NOW I'LL OPEN THE FLOOR TO YOU ALL FOR ANY, UM, FEEDBACK THAT YOU HAVE REGARDING WHICH CATEGORY, UH, RESONATES.
OPTION A, B, OR C RESONATES FOR ALL OF THEM OR ANY OF THEM.
AND LAPORE ARE, ARE YOU RECOMMENDING OPTION B? I WOULD RECOMMEND OPTION B, UM, SIMPLY BECAUSE OF WHERE YOU ALL ARE AS FAR AS THE MATURITY SCALE, UM, AND DEVELOPING YOUR PERFORMANCE EVALUATION SYSTEM, I WOULD RECOMMEND THAT YOU WOULD GO WITH WHAT THE PEER CITIES AND WHAT BEST PRACTICES BENCHMARKING IS DOING, ESPECIALLY AS THIS BEING, I WOULD SAY MORE OF A, I WON'T SAY FIRST EXERCISE, BUT YOU KNOW, DEFINITELY A BIG MILESTONE FOR THE CITY.
I WOULD RECOMMEND GOING WITH BEST PRACTICES.
UM, IS THERE ANY, UM, FEEDBACK FOR THIS ONE? UH, COUNCIL MEMBER CENA? YOU KNOW, I, I GO BACK AND FORTH ON E BECAUSE I THINK IF THERE'S BIG ITEMS OR BIG ISSUES THAT THEY NEED OUTSIDE COUNSEL, I, YOU KNOW, I THINK THAT THERE MIGHT BE, I DON'T, I DON'T, I, I STRUGGLE WITH HOW YOU WOULD MAYBE NECESSARILY RATE THAT, BECAUSE IT COULD BE A GOOD THING IF YOU GET OUTSIDE COUNSEL IF IT'S LIKE, SOME UNIQUE ISSUE.
I THINK WE'RE ON, WE'RE, I THINK WE'RE STILL ON THE CITY MANAGER.
I THOUGHT WE WENT TO CITY ATTORNEY.
UH, CHAIR STEWART, MY INCLINATION AT THIS POINT IS TO GO WITH PIERCE CITIES.
UM, I WAS JUST LOOKING TO SEE IF THERE'S ONE WHERE WE MIGHT WANT TO DO AN OPTION C, MAKE IT A LITTLE MORE AMBITIOUS.
UM, UM, I THINK I'LL JUST, I'D STICK WITH OPTION B AT THIS POINT.
OH, WAIT, THIS WOULD BE, YEAH, I THINK OPTION B IS FINE.
I JUST WANNA MAKE SURE THAT, UH, WE'RE, WE'RE ON, I'M ON SIDE SEVEN AND EIGHT, CORRECT? YES.
UH, I'LL LOOK AT, AND THIS IS FOR THE CITY MANAGEMENT.
WHAT'S THE MOST IMPORTANT TO US? UH, SO WE, WE'VE ALREADY GONE, UH, OVER THE RECOMMENDATIONS, UH, WHICH ONES TO MOVE FORWARD WITH.
NOW WE'RE TALKING ABOUT THE, UM, THE OPTIONS, UH, FOR THOSE EVALUATIONS.
I'M A LITTLE LOST WHEN YOU SAID OPTIONS.
IS, IS, IS, IS, I GUESS I WAS LOOKING AT, DID WE GO WITH GG AS FAR AS COUNCIL ANNUAL RATING? CA, UH, AND, AND E WAS THAT PART OF IT? SO HOW, HOW WE, WHAT ARE WE LOOKING AT WHEN WE'RE SAYING RATINGS? WE MOVED FORWARD WITH A C, COMBINED WITH F MM-HMM
D, G AND I, I BEING COMMUNITY ENGAGEMENT.
WE DIDN'T SAY E THAT WAS RECOMMENDED TO BE REMOVED.
I STEPPED OUT, BUT, BUT, UH, YES, WE WILL, UH, BRING THIS TO FULL COUNSEL.
AND WE CAN KIND OF GO AHEAD AND CHANGE THINGS AROUND.
SO IT LOOKS LIKE, UH, OPTION B.
AND IF IT'S OKAY, WE CAN GO TO THE NEXT ROLE.
SO NOW WE'RE ON CITY ATTORNEY ROLE.
UH, AND JUST THE SIMILAR, UM, SPIRIT AS WE'VE JUST SAW WITH CITY MANAGER LOOKING, UM, A THROUGH G I'D LIKE YOU TO REVIEW, UM, DISCUSS
[01:10:01]
IF THERE ARE ANY THAT YOU FEEL ARE MISSING.YOU KNOW, FEEL FREE TO ADD AS YOU'VE DONE WITH THE OTHER ONE, OR, OR ANY SUGGESTIONS.
OTHERWISE, WE'RE OPEN TO THAT.
AND WE'RE STARTING WITH, UM, CHAIRMAN WEST, CHAIR WEST.
DO YOU, HAVE YOU HAVE THIS COPY? YOU'RE ON MUTE.
SORRY, I DIDN'T, I, UH, I WANT TO COMMENT, BUT I DON'T WANT TO JUMP THE COMMITTEE MEMBERS.
IS THAT OKAY? I MEAN, I'M GOOD.
YOU CAN, YOU CAN COMMENT, BUT I'LL, I'LL, I'LL TAKE A, A MOTION FROM THE COMMITTEE MEMBERS WHEN WE GET THERE.
THE ONE THING THAT, I MEAN, THIS IS REALLY IMPORTANT BECAUSE I, I, AS LONG AS I'VE BEEN HERE, WE HAVEN'T EVEN MEASURED THE CITY.
I DON'T THINK WE'VE MEASURED ANYBODY
UM, ONE OF THE THINGS THAT I THINK IS REALLY IMPORTANT TO ADD TO THIS POSITION IS A CUSTOMER SERVICE FEEDBACK.
UM, I HEAR FROM NON-PROFITS, NONPROFITS AND, UM, AND DEVELOPMENT COMMUNITY MEMBERS THAT THERE'S A LOT OF TIMES DELAYS IN.
UM, AND MAYBE THAT COULD BE UNDER CONTRACT REVIEW SPEED.
I JUST THINK IT'S REAL IMPORTANT TO HONE IN ON THAT.
UM, IF THAT'S WHERE THAT WOULD BE.
I WAS GONNA SAY, CUSTOMER SERVICE SATISFACTION.
THERE'S, THERE'S ALSO, I THINK THEY, THE CITY ATTORNEY UNFAIRLY GETS ACCUSED OF BEING THE SLOW PROCESS IN THE CITY BECAUSE THEY'RE THE LAST ONE.
UM, BUT THERE'S NO WAY FOR COUNSEL TO UNDERSTAND WHERE IS THE LAG TIME HAPPENING IN A CONTRACT REVIEW.
LIKE THEY WERE CONSTANTLY DEALING WITH LAG TIMES IN THEIR, IN THEIR PROCESS, WHICH CAUSED ALL KINDS OF DAMAGES TO THE, TO THEIR FACILITY IN THE LAST YEAR.
SO MY INCLINATION IS TO SAY WE SHOULD ADD A CUSTOMER SERVICE, UM, SATISFACTION PART HERE, BUT I, I COULD BE TALKED INTO HAVING THAT INVOLVED WITH CONTRACT REVIEW SPEED.
'CAUSE IT'S ALL UNDER CONTRACT REVIEW.
SO, UM, I DON'T KNOW HOW YOU WOULD, UH, RECONCILE THAT.
THAT'S A QUESTION FOR YOU, LAPORE, OR WHAT DO YOU THINK? SURE.
UM, I, I COULD SEE IT BEING COMBINED WITH D UM, IT COULD ALSO BE SOMETHING YOU WOULD LOOK AT, UM, AS FAR AS C, YOU KNOW, C OR D MM-HMM
I COULD SEE IT BEING COMBINED WITH EITHER OF THOSE POTENTIALLY.
IF MY COLLEAGUES WOULD BE OKAY.
LIKE INCLUDING ALL OF THAT UNDER D AS JUST LIKE A PRETTY BIG CATEGORY THAT THAT'S WHAT I, I'M OKAY WITH NOT ADDING A NEW CATEGORY.
THAT, THAT WAS JUST MY QUESTION.
I THINK THAT COULD DEFINITELY WORK.
COMBINING CD PLUS CUSTOMER SERVICE FEEDBACK, IS THAT, IS THAT ALIGNED WITH WHAT YOU'RE SAYING? I WANNA MAKE SURE PUTTING CUSTOMER SERVICE FEEDBACK UNDER DI THINK IT'S VERY DIFFERENT UNDER C AND WHEN IT COMES TO CUSTOMERS, 'CAUSE CITY ATTORNEYS ALWAYS BEEN VERY FAST WHEN IT COMES TO COUNCIL MEMBERS, LIKE, IN MY EXPERIENCE.
UM, BUT I HEAR MIXED REVIEWS ON FROM OUTSIDE PARTIES AND, UM, AND AGAIN, IT'S NOT ALWAYS, I THINK, A FAIR CRITICISM.
I THINK SOMETIMES OTHER DEPARTMENTS ARE THE LAG TIME, MAYBE THE, THE APPLICANT'S, THE, THE PROBLEM.
BUT, UM, IT'S, WE JUST NEED, I THINK A CUSTOMER SERVICE, UH, SURVEY THAT'S TIED TO, SOMEHOW TIED TO THEIR REVIEW TO JUST ENCOURAGE ABOVE AND BEYOND CUSTOMER SERVICE.
I'M DEFINITELY, UM, WOULD INCLUDE B AND C AND D.
AND THEN THE CUSTOMER SERVICE PIECE.
I'M, I'M TRYING TO GET TO THE SAME POINT AS CHAIR WEST.
UM, BUT PERHAPS IF WE HAVE C AND D, UM, AND WE JUST ADD A REAL, A SPECIFIC MEASURE OF CUSTOMER SERVICE IN THERE, UM, SOMEHOW, BECAUSE IT'S, IT, I KNOW THEY GET A BAD RAP FOR THINGS GOING SLOWLY THROUGH THAT DEPARTMENT, BUT, UM, WE SHOULDN'T BE MEASURING JUST WHETHER OR NOT COUNSEL OUR, OUR INSIDE WORK IS GOING THROUGH QUICKLY.
IT'S WHETHER THOSE, LIKE YOU'RE SAYING FROM THE OUTSIDE WHO HAVE CONTRACTS OR QUESTIONS, THOSE ALSO NEED TO BE ADDRESSED.
AND I, I JUST DON'T KNOW IF THAT'S IN D UH, WE JUST WANNA SPELL THAT OUT.
I GUESS THAT IS WHAT I'M SAYING THAT NEEDS TO BE A PART OF.
UM, PROBABLY D SO I HAVE B, C, D, AND G AND I'M STILL WORKING ON WHAT MY FIFTH IS.
UM, COUNCIL MEMBER, UH, JOHNSON.
UM, I AGREE WITH CHAIR STEWART.
[01:15:01]
UM, BC, I'M GONNA SAY D 'CAUSE I UNDERSTAND WHAT CHAD WEST WAS SAYING WHEN IT COMES TO THE DELAYS, UH, AND G SO THAT THAT'S, THAT'S IMPORTANT.UH, HOW FAST THEY ANSWER AND, AND PRETTY MUCH THEY EVALUATION ON THE WORK THAT THEY DO HOLISTICALLY OVERALL.
SO I'M GOING WITH A, B, C, A, B, C, D, G.
UM, COUNCIL MEMBER DEN, DO YOU HAVE A MOTION? WELL, I HAD A QUESTION FIRST.
IS THERE A, BECAUSE I KIND OF GO BACK AND FORTH WITH A, BUT IS THERE MAYBE A BETTER WORDING THAT MAYBE OTHER CITIES USE FOR LIKE, I DON'T KNOW, TO GET STATS ON CASES? LIKE AN OVERVIEW INSTEAD OF, 'CAUSE I DON'T KNOW IF THIS SHOWS THE FULL PICTURE.
THAT'S, THAT'S WHAT IM WONDERING.
I'M KIND OF WONDERING IF A AND B CAN COMBINE SOME WAY OR THERE'S SOME OTHER WORDING THAT MAYBE ENCOMPASSES BOTH OF THESE BECAUSE IT'S, IT'S SAYING THE SAME THING PRETTY MUCH A AND B, THAT'S WHY WE COULD COMBINE THAT THE A IS FOCUSED MORE ON THAT FINANCIAL LOSS.
SO LIKE, IF YOU WANT IT, YOU KNOW, MORE OF A, A TIGHTER VIEW, SPECIFICALLY ON THOSE LARGE DO-DO LOSSES FROM A LIABILITY OR OTHERWISE PERSPECTIVE.
BUT THERE IS SOME, YOU KNOW, SIMILARITY AS FAR AS THE FOCUS ON BASICALLY WINNING OR LOSING THE CASES.
UM, SO WE HAVE ADVERSE DECISIONS.
THEY MAY NOT BE FINANCIAL, BUT AN ADVERSE DECISION CAN BE EQUALLY IMPACTFUL.
SO, UH, I WOULD JUST, IF WE ARE GONNA USE A, IT SHOULD BE ADVERSE JUDGMENTS OR DECISIONS.
AND THEN IF YOU SAID, IF YOU SAID THAT YOU'D WANT SOME TYPE OF THRESHOLD, BECAUSE THEN, YOU KNOW, OBVIOUSLY IT'S, IT COULD BE THE, YOU KNOW, SOME SOMEWHAT SUBJECTIVE IN THAT RESPECT.
BUT WE HAVE HAD SOME ADVERSE DECISIONS WITH RESPECT TO PENSION.
AND IT, YOU KNOW, IT JUST, THE, AND IT SEEMS LIKE FOR ME, WITH THE CITY, VERY OFTEN IT'S AN ADVERSE DECISION ON AN, ON AN ISSUE, UM, THAT CAN BE JUST AS IMPACTFUL IF NOT MORE THAN, THAN THE ADVERSE, UM, JUDGMENT THAT IS, YOU KNOW, AN AWARD OF, OF DOLLARS.
SO, UM, I, I'LL IF, IF YOU'D LIKE ME TO FIND A, A MORE SPECIFIC WAY TO SAY THAT, I'LL WORK ON THAT LANGUAGE, BUT PERHAPS CHAIR WEST COULD HELP ME WITH THAT.
BUT THERE, THERE AN ADVERSE DECISION THAT REALLY HAS NO DOLLAR AMOUNT ATTACHED TO IT CAN BE, YOU KNOW, DEVASTATING.
AND WE CAN WORK ON SOME WORDING ON THAT IF THAT'S SOMETHING THAT YOU ALL WANT ADDED.
SO ADVISE IF YOU WANT, IF THAT'S SOMETHING YOU ALL AGREE, YOU WANT A TO ADJUST MORE SO TO MORE GENERAL ADVERSE DECISIONS, WE CAN DO THAT AND, AND MAKE SOME PROPOSED LANGUAGE AROUND THAT IF YOU PREFER THAT.
IS THAT WHAT THE GROUP GENERALLY SAYING,
WELL, I, I, I THINK THAT'S SOMETHING WE CAN ALWAYS ADD WHEN WE MOVE TO THE FULL, YOU KNOW, COUNCIL.
I THINK IT'S DEFINITELY WORTH LIKE US LOOKING AT BECAUSE I, I DO SEE SOME VALUE IN EITHER COMBINING THAT OR WORKING WITH THE WORDING SOME.
SO, BUT I THINK FOR NOW I WOULD MOVE FORWARD OR MY MOTION WOULD BE TO MOVE FORWARD B, C, D, F, AND G WITH THE INTENTION THAT WE WOULD WORK ON THAT.
A, A LITTLE, THE WORDING, I THINK A LITTLE BIT MORE.
UM, IS THERE A SECOND? SECOND.
AS LONG AS WE'RE WORKING ON THE WORDING.
CAN, CAN WE DO AN AMENDMENT? CAN WE JUST AMEND A AND B AND PLACE THEM TOGETHER? UM, THAT'S, OR COULD WE PUT MAYBE CASES? ONE OR SETTLE SETTLED.
WHAT DO YOU THINK OF THAT, MS. STEWART? I JUST THINK WHEN YOU SAY ADVERSE JUDGMENTS OVER 500, I WOULD ALSO SAY ADVERSE DECISIONS.
AND, AND LIKE I SAID, IF YOU'D LIKE ME TO WORK ON THAT AND BE MORE SPECIFIC ABOUT IT, BUT, UH, CHEERS.
SO DO, DO YOU ACCEPT, UH, THE, UM, SO ADVERSE DECISIONS AND THEN ADD IT WITH B, WHICH WOULD BE CASES ONCE OR SETTLED? WELL, UM, IT, IN MY MIND IT FALLS MORE, MORE UNDER A BECAUSE OF IT.
IT'S, IT'S AN IMPACTFUL, IT'S NOT JUST CASES WHEN ARE SETTLED.
WELL, IT, IT'S SOMETHING THAT'S ADVERSE HAS HAPPENED TO THE CITY.
SO THEN WE'LL MOVE FORWARD SIX.
AND THEN ON D, ADD CONTRACT, REVIEW, SPEED, AND CUSTOMER SERVICE.
[01:20:03]
OKAY.SO THERE IS A MOTION AND A SECOND.
I THINK WE'RE, WE'RE GETTING THE HANG OF THIS
THE NEXT ONE AGAIN IS, UM, GOING OVER THE, UH, YEAH, SETTING THE BAR.
SO IF YOU GO TO THE NEXT, UM, SETTING THE BAR LEVEL, AND SO SIMILARLY HERE, IT'S THE SAME SETUP WHERE THE PEER CITIES, YOU KNOW, WHICH IS MY RECOMMENDATION OF GOING WITH THE, THE BEST PRACTICES BENCHMARK IN THE MIDDLE.
UM, BUT YOU CAN REVIEW AND SEE IF THERE'S ANY REASON TO, TO VEER FROM THAT, FOR ANY OF THESE.
I DON'T SEE ANY REASON TO, UH, NOT FOLLOW OUR PEER CITIES.
WE CAN GO AHEAD AND, UH, TO THE NEXT, UM, CITY AUDITOR.
SO NOW LOOKING AT THE, UM, CITY AUDITOR ROLES SPECIFICALLY, UM, SIMILAR SETUP HERE WHERE YOU CAN SEE THE EIGHT OPTIONS.
AND I'LL GIVE YOU A MOMENT TO REVIEW AND DISCUSS AND ASK ANY QUESTIONS THAT YOU HAVE.
SO JUST GIVE US A FEW MINUTES TO REVIEW THESE AND THEN TO, UH, MOVE THINGS ALONG.
I'LL SEE IF THERE'S A MOTION, UH, TO MOVE SIX OF THESE FORWARD.
SO MY RECOMMENDATION WOULD BE A, B, C, D, F, AND G.
AND THE REASON WHY I LEFT OUT E IS BECAUSE I THINK, UH, AT LEAST I'M THINKING OF PAST EXPERIENCES.
SOMETIMES THE RECOMMENDED FIXES, UM, MAY NOT BE THE BEST PATH FORWARD.
UM, AND MAYBE IT NEEDS SOME MORE EXPLANATION VERSUS, UM, JUST SOME LIKE PER PERCENTAGE THAT WE GET.
AND I DON'T THINK IT TELLS A FULL STORY.
UM, IN SOME CASES, YEAH, DEFINITELY THEY, WE MAY, MAY NEED TO MOVE WITH THAT.
UM, BUT, UM, FOR THAT REASON IS WHY I LEFT IT OUT.
DEPUTY MAYOR PRO TIM? ANY GOOD? UH, CHAIR STEWART? OKAY.
UM, YEAH, I THINK, I THINK THAT SOUNDS, UM, PRETTY GOOD.
I WORRY ABOUT D BECAUSE, UM, THAT'S NOT ALWAYS UNDER THE AUDITOR'S CONTROL.
THOSE ARE THOSE, THAT'S DIFFERENT DEPARTMENTS THAT WILL ACCEPT THAT.
SO I, I, I PUT A FLAG BY THAT ONE.
UM, BUT OTHER THAN THAT, I'D SUPPORT THAT ONE.
I, I'D PROBABLY BE A NO ON, BUT OTHER THAN THAT, A, B, C, F, AND GI SUPPORT.
AND THAT IS A FAIR CONCERN, YOU KNOW? SO FAIR.
WELL, IT IS A, A COMMON MEASURE.
'CAUSE IT IS, YOU KNOW, TO SOME EXTENT OUT OF THEIR CONTROL.
DID I HEAR A SECOND? OH, SECOND.
UM, UH, COUNCIL MEMBER CENA, LET'S MAKE A MOTION.
OKAY, SO MY, OH, MY MOTION WOULD BE TO MOVE FORWARD.
I'M ACTUALLY, I THINK I'M GONNA TAKE D OUT IF Y'ALL ARE OKAY WITH IT.
UH, ANY DIS ANY DISCUSSION? SEEING NONE.
ALL IN FAVOR? ANY OPPOSED? MOTION CARRIES.
UM, AND SAME THING ON THIS ONE WITH THE SETTING THE BAR, UH, RECOMMENDING PEER CITIES.
ANY OBJECTION SEEING, I'M SEEING NONE.
YEAH, SO THIS ONE, YOU KNOW, OBVIOUSLY LARGE FOCUS, ESPECIALLY ON, UM, ON TIMELINESS.
YOU'RE GETTING MORE SO INTO OFFICE OPERATIONS AS YOU CAN SEE MORE THOSE OPERATIONAL METRICS, UM, MORE QUANTITATIVELY BASED, YOU KNOW, I WOULD SAY FROM A TRANSACTIONAL PERSPECTIVE THAN THE OTHER ONES.
SO KEEPING THAT IN MIND HERE, I'LL GIVE YOU TIME TO REVIEW AND, AND DISCUSS AND ASK ANY QUESTIONS.
[01:25:16]
FOR, FOR THIS ONE, YOU KNOW, I KNOW EARLIER WE TALKED ABOUT THE AGENDA PACKETS BEING OUT EARLY.
UH, SOMETIMES THAT'S OUTSIDE THE CONTROL OF THE, UH, CITY SECRETARY, AND SHE CAN ONLY PUSH THOSE FORWARD IF THE DESIGNATED DEPARTMENTS HAVE SUBMITTED THOSE.
SO I HAVE A LITTLE, I WANT TO HEAR A LITTLE BIT MORE ON THAT ONE.
AND THEN MEETING NOTICES ON TIME.
UM, YOU KNOW, YEAH, IT'S JUST, I MEAN, TO ME IT'S PART OF OUR OPEN MEETINGS ACT, AND IF WE'RE NOT MEETING THAT, I MEAN THERE, THERE'S A, A LARGER ISSUE.
UH, BUT WITH THAT, I'LL GO AHEAD AND START, UH, WITH COUNCIL MEMBER.
I, I, I DON'T THINK THAT, I THINK THAT WOULD BE HARD BECAUSE SHE HAS TO RELY ON OTHER DEPARTMENTS OR SO WITH BNC, I WOULD PROBABLY TAKE THOSE OUT.
ONE THING I DON'T SEE ON HERE IS MAYBE SOMETHING RELATED TO THE O ARCHIVES OR ORRS, SINCE SHE'S RESPONSIBLE.
SO THEN THE ONLY THING MAYBE MISSING IS ARCHIVES, PERHAPS.
'CAUSE I THINK THAT'S UNDER HER PURVIEW.
IS THERE ANYTHING ELSE? WOULD YOU LIKE TO SEE ARCHIVES? ARE YOU RECOMMENDING ARCHIVES AS A SEPARATE ONE OR COMBINED WITH ANYTHING HERE? JUST TO BE CLEAR.
UM, I THINK IF THERE'S A WAY TO COMBINE IT.
AND ARCHIVES, I MEAN, LIKE IN KEEPING THE CITY'S HISTORY, THAT FALLS UNDER HER.
AND IT'S A VERY IMPORTANT FUNCTION OF THE CITY BECAUSE IT RECORDS, UM, YOU KNOW, THEY, THEY HAVE PHOTOS, THEY HAVE ALL KINDS OF DOCUMENTS.
UM, THERE'S ONE THING ABOUT DIGITIZING.
IS THAT SOMETHING THE GROUP WOULD, I GUESS Y'ALL CAN DISCUSS AND AGREE WHETHER OR NOT THAT'S SOMETHING YOU WOULD LIKE ADDED AS A GROUP.
MAYBE WE COULD ADD IT TO G CAN CAN YOU REPEAT THAT? COUNCIL MEMBER, ANA? SO G UH, RECORDS DIGITIZE AND MAYBE, UM, YEAH, AR MAYBE ARCHIVES PRESERVED.
WHAT WILL BE THE, UM, FINAL, IS THERE A MOTION THAT YOU ALL MADE? I, I DO HAVE A QUESTION ON RECORDS REQUESTED.
SO OUT OF THAT DEPARTMENT, UM, SHE HAS ORRS.
WHAT ARE SOME OTHER, UM, I THINK SHE HAS, UM, I MEAN, UH, BIRTH CERTIFICATES UNDER HER.
SO THAT WOULD FALL UNDER THAT.
AND THEN THE OTHER THING SHE DOES ALSO HELP US PROCESS IS BOARDS AND COMMISSIONS.
THEY DO AN EXCELLENT JOB DOING THAT.
I JUST, I WONDER IF THAT'S SOMETHING WE NEED TO ADD SEPARATELY.
I'M LOOKING AT MEETING NOTICES ON TIME, MINUTES, DONE ON TIME.
SO MANY OF THESE THINGS ARE, UM, JUST MEETING DEADLINES, WHICH IT SEEMS TO ME SHE DOES A GREAT JOB OF, BUT I'M TRYING NOT TO PERSONALIZE THIS TO HER AND MAKE THIS MORE.
YEAH, I WAS GONNA SAY, YOU MAKE THIS, KEEP IN MIND ALL OF THE YEAH, YEAH.
MAKING THIS MORE ABOUT THE JOB, BECAUSE IF SOMEBODY ELSE COMES INTO IT, WE KNOW WE, WE DO WANT OUR MEETING NOTICES ON TIME AND OUR MINUTES DONE AND ALL THAT.
SO I THINK THAT'S PART OF THE JOB, EVEN THOUGH IT'S NOT A CHALLENGE FOR OUR CURRENT CITY SECRETARY.
BUT I WONDER, COULD THOSE BE COMBINED MEETING NOTICES ON TIME AND, UH, MINUTES DONE IN FIVE DAYS? COULD THAT, COULD THAT BE ONE KPI? YOU CAN, IT, IT'LL JUST, YOU KNOW, OBVIOUSLY WHEN IT COMES TO EVALUATING IT, IT WON'T BE AS CLEAR CUT.
UM, BUT IT'S A POSSIBILITY TO COMBINE THIS.
UH, CHAIR STEWART, DO YOU HAVE A MOTION? YES.
[01:30:01]
SO I MOVE THAT WE MOVE FORWARD WITH A, UM, C AND D EITHER TOGETHER OR SEPARATELY, EG ADDING ARCHIVES PRESERVED, AND HI JUST THINK THAT'S A PIECE OF, OF THAT, THAT JOB.IS THERE, AND THEN, AND JUST WANNA ASK, 'CAUSE I KNOW SOMEONE MENTIONED BOARDS AND COMMISSIONS, WAS THERE ANY GENERAL INTEREST IN ADDING THAT ANYWHERE? OR IS THAT NOT STILL CONSIDERED? JUST WANNA MAKE SURE THAT THAT DOESN'T GET COMPLETELY LOST.
I KNOW SOMEONE RECOMMENDED THAT.
I, I, I THINK WE WERE JUST COM MAKING SURE THAT IT WAS ADDED TO I AND WHAT DO OTHER CITIES DO? DOES THE CITY SECRETARY HAVE MAINTAINED THE BOARDS AND COMMISSIONS PROCESS? IT IS COMMON AND IT'S NOT ONE OF THE TOP LIKELY KPIS, YOU KNOW, BUT IF THERE IS A SPECIAL ROLE SHE HAS IN IT THAT'S, YOU KNOW, THAT WHERE YOU SEE IT'S JUST AS IMPORTANT OR MORE IMPORTANT AS THESE, YOU KNOW, THEN THAT'S SOMETHING I WOULD SAY YOU'D WANNA DISCUSS AND CONSIDER.
BUT IT'S NOT ONE OF THE TOP THAT YOU WILL TYPICALLY SEE WITH THE PIERCE CITIES.
I MEAN, IT'S SOMETHING WE CAN ALWAYS ADD LATER.
ALL RIGHT, SO THERE IS A MOTION AND A SECOND.
ANY WE ALREADY HAD DISCUSSION? UH, ALL IN FAVOR? AYE.
AND LOOKS LIKE WE WILL BE STICKING TO OPTION B, WHICH BRINGS US TO OUR FINAL, UM, EMPLOYEE, UH, WHICH IS THE INSPECTOR GENERAL.
IF YOU'LL JUST GIVE US A FEW MINUTES TO REVIEW.
I DO HAVE A QUESTION ON C CASES CLOSED IN SIX MONTHS.
UM, IS THAT JUST A CASE THAT IS, UH, EITHER CLOSED OR A CASE THAT NEEDS TO MOVE FORWARD? UH, FOR EITHER, YEAH, I'M JUST TRYING TO GET CLARITY ON C CAN YOU, CAN YOU ELABORATE A LITTLE BIT MORE ON THAT ONE? RIGHT.
THAT WOULD MEAN LIKE COMPLETE RESOLUTION WITHIN SIX MONTHS.
AND OF COURSE THEY ALL AREN'T GOING TO BE POSSIBLE, BUT THE, WITH THAT BEING A GOAL, WE'D LIKE TO SEE WHAT IS THAT PERCENTAGE AND HOW DOES IT COMPARE, YOU KNOW, TO WHAT'S STANDARD.
SO IF IT WAS TO MOVE FORWARD, YOU KNOW, THEN THAT WOULD NOT BE CLOSED.
THAT WOULD NOT BE CONSIDERED CLOSED.
AND THEN THEN D'S SPEED ON A, ON A TYPICAL CASE, I, I, I GUESS I'M JUST HAVING TROUBLE SEPARATING THE TWO.
SO YOU COULD, I MEAN, YOU, YOU COULD, IF YOU WANTED TO FOCUS MORE ON, LIKE, IF YOU WERE TO CHOOSE ONE OR THE OTHER, I WOULD CHOOSE D BUT C IS JUST LOOKING AT IT MORE FROM A WHAT STANDARD.
SO ANYTHING BEYOND SIX MONTHS IS EXTREME.
SO IT GIVES YOU A VERY, YOU KNOW, OBVIOUS NUMBER OF THE NUMBER THAT GO BEYOND SIX MONTHS.
AND THEN ALSO, YOU KNOW, THE INVESTIGATION, YOU COMPLETE THE INVESTIGATION.
THAT DOESN'T MEAN NECESSARILY THE CASE IS CLOSED WHILE THE INVESTIGATION IS PART OF THE WHOLE CASE.
THAT DOESN'T NECESSARILY MEAN IT'S COMPLETELY RESOLVED.
SO I HAVE A QUICK QUESTION ABOUT THAT.
SO WHAT WE'RE SAYING IS THAT, UM, THE INVESTIGATION, SO VERY OFTEN THEY'LL DO AN INVESTIGATION, THEN IT GETS TRANSFERRED, IT GOES OUT OF THEIR OFFICE TO THE DA'S OFFICE, TO DPD, TO WHOMEVER.
SO THEY DON'T HAVE CONTROL BEYOND THAT REFERRAL OUT.
SO WE WOULD NOT WANNA BE MEASURING A FINAL RESOLUTION BECAUSE, YOU KNOW, THAT'S BEYOND THE CONTROL OF THE IG.
I THINK WHAT WE'RE, WHAT WE'RE MEASURING IS THE INVESTIGATION PROCESS AND THEN THAT IT'S, YOU KNOW, ACTUALLY GOTTEN REFERRED OUT TO THE APPROPRIATE, YOU KNOW? RIGHT.
BUT BUT CLOSE THEM THERE IN LIKE THEY'VE MADE A FINAL DECISION ON IT.
WELL, I DON'T KNOW THAT THEY MAKE A DECISION IN THAT WAY.
[01:35:01]
I MEAN, THEY'RE EVALUATING A SET OF FACTS AND THEN THEY'RE DETERMINING WHAT MAY OR MAY NOT HAVE HAPPENED AND WHERE THAT NEEDS TO GO.BUT THEY DON'T, I DON'T KNOW THAT THEY MAKE A DETERMINATION.
WE DON'T, I DON'T THINK WHAT WE ASK FOR THAT, MAYBE I'M WRONG ON THAT.
BUT AS, AS FAR AS THEIR FINDINGS, I GUESS IS WHAT I MEAN, AS FAR AS THEIR, WHAT THEIR FINDING THEIR DISCOVERIES, THEIR WHAT THEIR, WHAT THEIR REPORT OUT IS, RIGHT.
BUT LIKE IT, THEY'LL SEND IT TO THE, OUR COMMISSION, OUR ETHICS COMMISSION, OR THEY'LL SEND IT.
I MEAN, IT'S, IT, I THINK WE SHOULD TIE UP WHAT WE'RE SAYING HAS TO BE DONE IN SIX MONTHS, IS WHAT I'M SUGGESTING.
AND I DON'T KNOW THAT IT'S, WE JUST NEED TO BE VERY SPECIFIC ON WHAT THAT LOOKS LIKE, RIGHT.
BECAUSE THAT, THAT IS THEIR WHOLE JOB, RIGHT? IS TO TAKE IN INFORMATION, PROCESS IT, INVESTIGATE IT, AND THEN GET IT TO THE APPROPRIATE, UM, NEXT STEP AND RIGHT.
SO AS LONG AS THEY GET WHAT THEY NEED TO GET DONE WITHIN THOSE SIX MONTHS.
BUT I THINK IF WE'RE GIVING, IF THIS IS ONE OF THEIR KPIS, WE NEED TO, UM, ARTICULATE THAT WELL.
SO I DON'T SAY, I DON'T KNOW THAT SAYING CASE IS CLOSED IN SIX MONTHS, UM, YOU KNOW, AND WE CAN PERHAPS YOU SAY CASE IS, UM, I DON'T KNOW, IS IT REFERRED OR POTENTIALLY, AND I GUESS IF THERE'S NO MERIT TO THE CASE, THEN IT COULD BE CLOSED AT THAT POINT.
SO CLOSED OR, UM, REFERRED TO WELL FIGURE OUT NO, THAT, THAT, THAT'S EXACTLY WHERE MY MIND WAS EARLIER IS, UM, I DON'T NECESSARILY FEEL THAT SIX MONTHS SHOULD BE LOOKED FROWNED UPON IF IT'S MOVING FORWARD AND WE'RE STILL WAITING FOR A FINAL OUTCOME.
NOW, IF THE CASE IS NOT GOING TO BE PROSECUTED OR NOT GOING TO BE INVESTIGATED FURTHER, THEN YEAH, I WOULD LIKE TO SEE THOSE CLOSED OUT WITHIN SIX MONTHS.
AND THIS IS ONLY FOCUSED ON THEIR INVESTIGATIONS AND THEIR INVESTIGATIONS REPORT AND WRITE UP.
IT'S WHAT'S WITHIN THEIR CONTROL IS WHAT WE'RE SAYING.
SO LIKE, AS YOU, LIKE YOU SAID, PERCENT OF PERCENTAGE OF INVESTIGATIONS CLOSED WITHIN 180 DAYS, SO THAT'S CLOSED ON THEIR END.
YEAH, I JUST CLOSED JUST ISN'T, I'M GONNA WORK ON, SEE IF I CAN COME UP WITH ANOTHER WORD.
I'M KIND OF A BRAIN DEAD RIGHT NOW, BUT, UH, I'LL WORK ON THAT.
IT'S JUST, UH, IT SOUNDS TO INVESTIGATION IS COMPLETE.
IT SOUNDS TOO PERMANENT TO YEAH.
YOU KNOW, AND IT, IT, I JUST, I THINK WE CAN FIND A DIFFERENT WORD THERE.
UM, DO WE HAVE A MOTION OR GO AHEAD.
SO ON BI WOULD, WHERE IT SAYS PERCENTAGE OF CITY EMPLOYEES FINISHING ANNUAL ETHICS TRAINING, I WOULD ADD BOARDS AND COMMISSION AND COUNCIL AS WELL, BECAUSE ALL OF THOSE DIFFERENT GROUPS WOULD REQUIRE, UM, ETHICS TRAINING.
AND THEN, UM, YEAH, THEY, FOR THE TRAINING FOR THE DIFFERENT GROUPS, I WOULD THINK.
UM, UM, AND THEN, UM, I MIGHT ADD, BECAUSE I THINK WE'RE KIND OF GOING BACK AND FORTH ON SOME OF THESE, MAYBE LIKE, UM, I DON'T KNOW IF THEY STILL DO THE OPINIONS OR IF THAT'S IN THE CITY'S OR ATTORNEY'S OFFICE NOW, UM, FOR ETHICS OPINIONS, CAN SOMEBODY CLARIFY? HELLO? HELLO, SANCHEZ FROM THE CITY ATTORNEY'S OFFICE.
THE CITY ATTORNEY'S OFFICE DOES PROVIDE THE ETHICS OPINIONS.
SO THAT GOES NOT THE OFFICE OF THE IG.
SO, UM, MAYBE I, AND AGAIN, I'M, I'M ASKING, I DON'T KNOW IF THE CITY ATTORNEY'S OFFICE DOES ALL OF THE ETHICS PAPERWORK THAT WE HAVE TO COMPLETE, OR IF THAT GOES THROUGH THE INSPECTOR GENERAL.
SO LIKE EASE OF FINDING THAT PAPERWORK, HAVING IT UPDATED, YOU KNOW, MAYBE SOMETHING TO THAT EFFECT.
HELLO, WILLOW SANCHEZ AGAIN, THAT IS THE OFFICE OF THE INSPECTOR GENERAL.
SO, SO THAT IS SOMETHING THAT I MIGHT THINK WE NEED TO ADD.
UM, AND I JUST WANNA MAKE SURE, I WAS FOLLOWING, UH, YOU HAD MENTIONED BOARDS AND COMMISSIONS ON, UH, ETHICS TRAINING.
SO I, I THINK THAT'S CITY SECRETARY AND, UH, MY, MY CONCERN IS, YOU KNOW, THESE ARE VOLUNTEERS AND IF THEY DON'T COMPLETE IT, UM, YOU KNOW, I'M, I'M JUST TRYING TO FIGURE OUT, LIKE,
[01:40:01]
WE CAN DEFINITELY MAKE SURE THAT WE'RE GETTING THEM THE INFORMATION TO REVIEW AND, AND TO TAKE THOSE COURSES.BUT I GUESS, YOU KNOW, CAN WE HOLD A EMPLOYEE ACCOUNTABLE FOR A VOLUNTEER NOT COMPLETING THE TRAINING? WELL, AND MAYBE IT'S, UM, MAYBE, MAYBE THAT'S ANOTHER CATEGORY, MAYBE, UM, TRAINING OFFERED TO OUR BOARDS AND COMMISSIONS.
THEY, I MEAN, I, I DO THINK THAT WE SHOULD MOVE TOWARDS HAVING IT COMPLETED FOR EVERYBODY SINCE THEY DO FALL UNDER THE ETHICS, UM, CODE.
UM, AND TRY TO PROVIDE AS MUCH TRAINING AS POSSIBLE, BUT MAYBE THAT NEEDS TO BE ANOTHER CATEGORY AS WELL.
UM, ANY OTHER DISCUSSION? ALL RIGHT, LET'S HEAR A MOTION.
AND LAPORT JUST GIVES, GIVE US ONE MORE MINUTE.
YEAH, I DO HAVE ONE MORE QUESTION.
DOES, UM, THE INSPECTOR GENERAL ALSO, ARE THEY IN CHARGE OF THE PAPERWORK FOR BOARDS AND COMMISSIONS AS WELL THAT THEY NEED TO FILL OUT? OR IS THAT UNDER CITY SECRETARY, LIKE GIFTS AND OTHER REPORTING THAT, LIKE THE ACTUAL FORM, NOT THE, I KNOW THE FILING GOES THROUGH
MY QUESTION IS, IS C AND D PRETTY MUCH THE SAME THING? I THINK YOU ASKED THAT WALLET A FEW MINUTES AGO.
SO IS C AND D THE SAME THING? UM, LAPORE, IF YOU WANNA ADDRESS THAT, AND THEN WE'LL GO TO THE CITY SECRETARY AFTER THAT.
THEY'RE NOT THE SAME, BUT THEY'RE VERY RELATED.
SO C IS SPECIFICALLY FOCUSED ON ARE THEY FINISHING WITHIN, YOU KNOW, THIS IDEAL BEST PRACTICES TIMEFRAME? ARE THEY GETTING THEIR INVESTIGATIONS DONE AND REPORTED OUT WITHIN SIX MONTHS? D IS WHAT IS THE AVERAGE SPEED ON A TYPICAL CASE, UM, FOR THEIR INVESTIGATION.
LIKE, LIKE I SAID EARLIER, IF I WERE TO GO WITH ONE VERSUS THE OTHER, I WOULD GO WITH D.
UM, BECAUSE THEY ARE BOTH MEASURING SPEED, BUT THEY ARE DIFFERENT AT THE SAME TIME.
ONE IS SHOWING HOW MANY ARE GOING OVER TO A MORE EXTREME AMOUNT OF TIME, WHERE'S THE OTHER ONE IS LOOKING AT AN AVERAGE.
SO THE AVERAGE, LIKE FOR EXAMPLE, AN AVERAGE, YOU KNOW, JUST IT COULD, IT COULD SHOW, YOU KNOW, SAY IF THEY CLOSE, I'M JUST THROWING THIS OUT THERE, AN INVESTIGATION IN TWO DAYS VERSUS SAY 200 DAYS.
IT DOESN'T SHOW THE ANOMALIES, IT JUST SHOWS THE, THE AVERAGE, WHEREAS THE OTHER ONE, YOU'RE SPECIFICALLY SEEING HOW MANY ARE GOING OVER THE STANDARD BEST PRACTICES AMOUNT OF TIME.
SO THAT'S THE DIFFERENCE BETWEEN THE TWO.
SO CAN WE COMBINE THEM? I WOULD NOT COMBINE THEM AS MUCH AS I WOULD CHOOSE ONE OR THE OTHER.
IF YOU COMBINE THEM, LIKE TECHNICALLY YOU CAN COMBINE THEM AND HAVE FINANCIAL FACTORS, NOT FINANCIAL, YOU CAN HAVE NUMERICAL FACTORS FOR BOTH AND THEN COMBINE THE TWO.
IT'S NOT AS CLEAN OF A KPI IF YOU DO THAT.
UM, BUT YOU, YOU COULD DO IT, YOU KNOW, I, I WOULD, I WOULD PROBABLY MORE SO SUGGEST IF YOU WANTED TO NOT INCLUDE THEM BOTH.
I, I WOULD SUGGEST YOU WOULD CHOOSE ONE OR THE OTHER.
YOU CAN COMBINE, BUT IT'S JUST GONNA REQUIRE, YOU KNOW, JUST MORE APPROPRIATE TRACKING AND CALCULATION, WHICH YOU CAN DO.
SO THE CURRENT, UH, UH, INSPECTOR GENERAL DOES LIKE A QUARTERLY REPORTING OF CASES.
MAYBE THAT'S WHAT WE COULD USE AS A MEASURE IS LIKE THE REG, THE PROVIDING THAT, THAT, YOU KNOW, IN A TIMELY MANNER WITH TO COUNCIL.
UM, COUNCIL MEMBER CENA, IF YOU COULD REPEAT YOUR QUESTION FOR OUR CITY SECRETARY.
UM, SO FOR THE ETHICS PAPERWORK, NOT THE FILING OF IT, BUT, BUT MAYBE THE FILING OF IT, BUT ACTUALLY COMING UP WITH THE PAPERWORK, LIKE FOR GIFTS AND UMM TRYING TO THINK OF, UH, CONFLICTS OF INTEREST, THOSE TYPE OF THING.
WHO, WHERE DOES THAT ORIGINATE FROM? IS THAT FROM THE INSPECTOR GENERAL OR IS THAT FROM THE CITY SECRETARY, MR. CHAIR MEMBERS OF THE COMMITTEE UNDER 12 A, THE FORM IS TO BE DEVELOPED OR CHANGED BY THE INSPECTOR GENERAL.
[01:45:01]
THEN WHO, UM, IS IT FILED ON THE INSPECTOR GENERAL'S WEBSITE OR ON THE CITY SECRETARIES? IT IS FILED, UM, WITH THE CITY SECRETARY.SO ALL OF THAT, IT'S IN CHAPTER A.
IT'S DEVELOPED BY THE IG, UH, BUT THE, BUT THE REPOSITORY, UM, AND ACTUALLY WE SEND OUT THE, THE NOTICES AS WELL, BUT THAT FALLS ONTO THE CITY SECRETARY AS FAR AS FILING IT.
UM, IS THERE A MOTION? OKAY,
SORRY, WE'RE, IT'S BEEN A LONG MORNING.
UM, SO WE'RE GONNA SUGGEST A, RIGHT, 'CAUSE WE WANT THE PROBLEMS FIXED.
UM, AND B, BECAUSE WE ARE FOCUSED ON ETHICS TRAINING, C AND D, UM, NEED TO PROBABLY BE COMBINED.
UM, BUT IT COULD BE YOU, WE JUST, I, I MEAN, WHAT I WOULD SAY THERE IS THAT WE COMPLETE INVESTIGATIONS, NOT CLOSE, BUT COMPLETE INVESTIGATIONS IN SIX MONTHS OR I JUST, I DON'T HAVE A GOOD SENSE ON WHAT IS THE AVERAGE TIME, WHERE DID, DO YOU KNOW WHERE WE GOT THE SIX MONTHS? IT'S MORE BEST PRACTICES LIKE ICMA AND PEER CITIES.
WELL, I, I THINK BEFORE WE SET THAT TIMEFRAME, I WOULD WANT TO JUST ASK OUR IGS OFFICE WHAT THEIR AVERAGE IS SO THAT WE'RE NOT, YOU KNOW, WE'RE NOT MISSING THE MARK.
'CAUSE I JUST DON'T HAVE A GOOD SENSE ON THAT.
SO IT'S A, B, A COMBINED C AND D.
AND THEN, SO IT'S 1, 2, 3, UM, F AND G, HOW MANY IS THAT? I THINK THAT'S FIVE.
WHEN I COMBINED C AND D, IT'S 1, 2, 3, 4, AND FIVE.
THE ONLY ONE, THE ONLY ONE I LEFT AT WAS E.
UM, BEFORE, LET'S GET A SECOND ON IT FIRST.
UM, SO I, I'M JUST GOING TO PROBABLY RECOMMEND THAT WE KEEP C AND D SEPARATE SO THAT WE KEEP THEM SEPARATE, BUT ALSO SO THAT THERE'S SIX, UH, AND KEEPING THAT, UH, AND THEN WE MAKE A DECISION.
SO, UH, WE HAVE, UH, A MOTION A SECOND.
ANY DISCUSSION SAYING NONE ALL IN FAVOR? ANY OPPOSED? MOTION CARRIES ANY DISCUSSION ON THE, UH, ON THE KPIS, UH, OF SETTING THE FLOORS, UM, PEER CITIES.
UH, LAORA, THAT WAS, UH, A LOT.
THANK YOU SO MUCH FOR YOUR PATIENCE WITH US.
UM, GUYS, AS YOU ALL KNOW, WELCOME.
THIS HAS BEEN SOMETHING THAT WE HAVE BEEN, UH, TRYING TO PUT IN PLACE A PROCESS SO THAT WE CAN MOVE FORWARD WITH EVALUATING OUR DIRECT HIRES.
UM, IT'S, UH, SO CONGRATULATIONS.
THANK YOU GUYS FOR BEARING WITH US.
IT'S BEEN, UH, TIME CONSUMING, BUT IT'S, UH, SOMETHING THAT'S IMPORTANT AND MOVING FORWARD, WE HOPEFULLY WON'T HAVE TO GO THROUGH THIS PROCESS.
UM, NOW THAT WE HAVE SOMETHING IN PLACE, THIS WILL GO TO, UH, MY RECOMMENDATION, AND I'M LOOKING FROM SOME GUIDANCE FROM THE COMMITTEE AND FROM, UH, LAORA AND HER TEAM, IS THAT THIS SHOULD PROBABLY BE A FULL BRIEFING TO COUNCIL RATHER THAN JUST A AGENDA ITEM.
UH, I'LL, I'LL GET SOME GUIDANCE FROM LA AND THEN SOME SUGGESTIONS FROM THE COMMITTEE.
UH, LAPORE, DO YOU HAVE ANY, UH, GUIDANCE ON MOVING THIS FORWARD AS A FULL BRIEFING TO THE ENTIRE COUNCIL? UH, WOULD IT BE BETTER TO MEET WITH THEM IF POSSIBLE INDIVIDUALLY? IT, IT'S A LOT OF INFORMATION TO DIGEST IN, IN ONE SETTING.
UM, SO I'M KIND OF LOOKING SOME FOR, UH, UH, GUIDANCE ON NEXT STEPS.
SO WHAT I WILL DO IS TURN THIS AROUND BASED UPON THE RECOMMENDATIONS MADE TODAY.
UM, WE CAN GET IT TO YOU BY WEDNESDAY.
UM, AND THEN MY SUGGESTION IS THAT YOU DEFINITELY HAVE THOSE ONE-ON-ONE CONVERSATIONS BECAUSE IT IS A LOT TO JUST, YOU KNOW, THROWING THEM IN THE, THE FULL COUNSEL.
UM, AND THEN WHEN YOU HAVE FULL COUNSEL, THAT WAY EVERYONE IS FAMILIAR WITH THE INFORMATION WITH THE MATERIALS, AND THEN HOPEFULLY YOU CAN GO FORWARD OR MAKE THOSE, THOSE CHANGES THAT HAVE ALREADY BEEN CONTEMPLATED AND DISCUSSED
[01:50:01]
IN THAT FULL COUNSEL BRIEFING.THAT WOULD BE MY SUGGESTION IS, IS, UM, ONCE I SEND THIS OVER, YOU CAN REVIEW THAT WITH THE INDIVIDUALS, ESPECIALLY THOSE WHO'VE MISSED PART OF IT OR ALL OF IT.
AND THEN THAT WAY WE CAN GET INTO THE FULL COUNCIL BRIEFING.
UM, YOU ALL KNOW EXACTLY WHERE YOU WANT TO TWEAK OR CHANGE THE DIRECTION OR JUST ALIGN, YOU KNOW, IN TOTALITY.
UH, CHAIR STEWART, ANY CLOSING, UM, COMMENTS? UH, I WILL SAY I THINK IT WILL BE VALUABLE FOR, IT'S ALWAYS VALUABLE TO ME TO HEAR MY COLLEAGUES' THOUGHTS ON THIS.
SO I WOULD HOPE THAT AT SOME POINT THERE IS AN ABILITY AND MAYBE DURING THE BRIEFING WE CAN HAVE THAT CONVERSATION AS A BODY OF THE WHOLE, UH, NOT MEANING ANYTHING TECHNICAL BY THAT PHRASE.
UM, SO I JUST, I WOULD ENCOURAGE THAT.
I KNOW THE ONE-ON-ONE IS GOOD, BUT THEN I ALWAYS HEAR SOMETHING FROM SOMEBODY ELSE THAT REALLY IS HELPFUL TO ME.
SO I DO WANT TO ENCOURAGE THAT WE HAVE CONVERSATION BEFORE WE FINALIZE ANYTHING.
WE HAVE THAT ABILITY TO DISCUSS IT AS A COUNCIL TOGETHER.
THANK YOU, UH, DEPUTY MAYOR, PROTO, UH, COUNCILMAN ENA.
I'M JUST LOOKING FORWARD TO HEARING FROM MY COLLEAGUES AS WELL.
AND THANK YOU SO MUCH, UM, FOR YOUR WORK ON THIS.
I KNOW YOU'VE BEEN HANGING WITH US FOR SEVERAL MONTHS AND, UM, YOU KNOW, WE'VE HAD A LOT OF GOOD DISCUSSIONS, SO I'M LOOKING FORWARD TO MOVING TO THE NEXT STEP.
UM, AND WE ARE GOING TO PUSH OUR FINAL ITEM TO OUR NEXT, UH, COMMITTEE MEETING.
UM, AND WITH THAT, UH, THE TIME IS, UH, 1224 AND WE ARE ADJOURNED.